APPROVED 12/19/2011
\
AGENDA DATE :August 6, 2012
CONSENT OR REGULAR: Consent
CONTRACT REFERENCE NO
(IF APPLICABLE): 2012-0333
COMMISSIONERS COURT
COMMUNICATION
BACKGROUND/DISCUSSION OF TOPIC: To include statutory requirement, operational impact, or
performance goal.
The El Paso County JPD was awarded grand funding under Amendment Number One for the 2012-2013
biennium in the amount of $72, 122.000 from the Texas Juvenile Justice Department, Grant S, to address
the needs of at risk youth via the Prevention and Intervention Demonstration Project which aims to
prevent or intervene on at-risk behaviors that lead to delinquency, truancy, dropping out of school, or
referral to the juvenile justice system of youth who are ages six (6) through seventeen (17). Through a
series of community based services, the El Paso County JPD will initiate services that target at risk youth
in conjunction with community stakeholders. Big Brother Big Sisters is one community stakeholder that
has been incorporated into the identified services through Grant S. Big Brother Big Sisters will be
responsible for providing monitoring services to youth ages 6-10 designed to increase the use of pro-
social activities, positive per interactions and enhance self esteem and decision making skills. Big
Brothers Big Sisters will ensure compliancy by collecting and compile outcome data and performance
measures pursuant to this Agreement and the terms of the Grant. Big Brothers Big Sisters will track
data and report on the outcomes and goals projected under the terms of the Grant for 45 youth identified
as being at risk, outcomes shall include school attendance, truancy issues, school referrals for class
disruption/violation of school rules, as well as completion rate with court ordered conditions as outlined
through the municipal courts.
FISCAL IMPACT:
No fiscal impact to the County or JPD. Services will be provided under a grant award from the Texas
Juvenile Justice Department
PRIOR COMMISSIONERS COURT ACTION (IF ANY):
RECOMMENDATION:
SUBMITTED BY: Roger Martinez, Chief Juvenile Probation Officer
SUBJECT: Approve and authorize the County Judge to amend the Agreement with Big Brothers Big
Sisters of El Paso (2012-0333) to include the Parental Consent Form, by The Texas Juvenile Justice
Department (TJJD) and the Texas Education Agency (TEA). The consent form will allow TEA to share
child’s educational information directly with TJJD. This is important as this information will assist
TJJD in determining the effect participating in prevention programs has on a child’s school attendance
and disciplinary referrals.
COUNTY ATTORNEY APPROVAL
The attached document has been given legal review by the El Paso County Attorney’s Office on behalf of the County of El Paso, it officers, and employees. Said legal review should not be relied upon by any person or entity other than the County of El Paso, its officers, and employees.
COUNTY ATTORNEY: Christina Sanchez
LEGAL REVIEW: Approved as to form as submitted.
LEGAL REVIEW NOTES (If Applicable):
DATE: 7/31/2012
1
AMENDMENT NO. 1 TO MASTER AGREEMENT FOR MENTORING SERVICES
BETWEEN THE COUNTY OF EL PASO, ON BEHALF OF THE EL PASO COUNTY
JUVENILE PROBATION DEPARTMENT AND BIG BROTHERS BIG SISTERS OF EL
PASO UNDER AMENDMENT NUMBER ONE TO THE TEXAS JUVENILE JUSTICE
DEPARTMENT GRANT S FOR THE 2012-2012 BIENNIUM
On the 30th day of April, 2012, El Paso County, Texas (the “COUNTY”), on behalf of the El
Paso County Juvenile Probation Department (“JPD”), and Big Brothers Big Sisters of El Paso,
(hereinafter referred to as “Big Brothers Big Sisters”) a tax exempt, non-profit Texas organization
located in El Paso, Texas entered into a mentoring services agreement (2012-0174) attached hereto
and made a part hereof for all purposes). The Parties now desire to amend the Agreement for good
and valuable consideration specified herein. All sections of the Agreement not specifically amended
herein shall remain in full force and effect.
WHEREAS, Section F, Paragraph 13 of the master agreement provides that the Agreement may be
amended by mutual agreement of all Parties in writing; and
NOW THEREFORE it is mutually understood and agreed by and between the undersigned
contracting parties to amend the previously executed Agreement.
I. EFFECTIVE MARCH 15, 2012, SECTION C OF THE AGREEMENT IS AMENDED TO
ADD PARAGRAPH 10 AND TO READ AS FOLLOWS:
10. Pursuant to TJJD reporting requirements, Big Brothers Big Sisters shall provide each
parent/legal guardian of a participating youth receiving mentoring services under this
Agreement a consent form authorizing release of personally identifiable information from
education records for youth in Texas Juvenile Justice Department funded prevention programs.
Once Big Brothers Big Sisters obtains such consent forms, these forms must be submitted to
Angelique Gaxiola, or her successor no later than September 1, 2012 (Attachment J) for
submission to the Texas Juvenile Justice Department.
IN WITNESS WHEREOF, the parties execute this Amendment to Agreement on the 6th day of August,
2012
COUNTY OF EL PASO
STATE OF TEXAS
______________________________________
VERONICA ESCOBAR, COUNTY JUDGE
Date: ________________________
ATTEST:
______________________________________
DELIA BRIONES, EL PASO COUNTY CLERK
Date: ________________________
2
APPROVED AS TO CONTENT:
EL PASO COUNTY JUVENILE PROBATION DEPARTMENT
By:
Roger Martinez, Chief Juvenile Probation Officer
Date: _________________________
APPROVED AS TO FORM:
By:
Assistant County Attorney
BIG BROTHERS BIG SISTERS OF EL PASO
By: Date: _____________________
Beth Senger
Chief Executive Officer
TEXAS
JUVENILE
JUSTICE
DEPARTMENT
Attachment "J II
CONSENT FOR RELEASE OF PERSONAllY IDENTIFIABLEINFORMATION FROM EDUCATION RECORDS FOR YOUTH
IN TJJD-FUNDED PREVENTION PROGRAMSPursuant to FERPA 20 U.S.C. §1232g; 34 C.FR §99.30
The Texas Juvenile Justice Department (TJJD) is committed to providing children, youth, and
parents the services they need to lead successful and productive lives. Thank you for
participating in one of our TJJD-funded prevention programs.
We want to know whether the community prevention programs we fund are successful at helping
youth improve in school. Please sign the .consent form below to allow us to review your child's
school attendance, graduation, and school disciplinary records. We will not share your child's
name or individual records with anyone. We will only use this information to help us know
whether our prevention programs are helping children and families.
I authorize TEA to disclose personally identifiable information from the education records of the studentbelow. Data disclosed will be used solely for the purpose of evaluating the effectiveness of JuvenileJustice Department-funded prevention and intervention programs.
I give permission to disclose the following information to the Texas Juvenile Justice Department:
• High School Graduation Information (including confirmation of Texas graduation and the date graduated)
• Attendance Information
• Disciplinary Referral Information
Such information will be disclosed to the Texas Juvenile Justice Department at:
Texas Juvenile Justice Department Research DepartmentP.O. Box 12757Austin, Texas 78711
xxx-xx-Print Student Name
Signature of Parent/Guardian
Date of Birth
Parent/Guardian Name (PRINTED)
Last 4 Digits of SS#
Date
Parent/Guardian Address
LS-041 (7/12)
City State Zip Telephone
TEXAS
JUVENILE
JUSTICE
DEPARTMENT
Attachment "J IICONSENTIMIENTO PARA LA PUBLICACION DE INFORMACION .
PERSONAL IDENTIFICABLE DE LOS REGISTROS DEEDUCACION PARA LOS JOVENES EN PROGRAMAS DE
PREVENCION FINANCIADOS POR EL TJJDDe conformidad con FERPA 20 U.S.C. 1$12320; 34 C.FRf$99.30
EI Departamento de justicia juvenil de Texas (TJJD) esta comprometido a proporcionar a los
ninos, j6venes y padres los servicios que necesitan para lIevar una vida exitosa y productiva.
Gracias por participar en uno de nuestros programas de prevenci6n financiados por el TJJD.
Queremos saber si los programas de prevenci6n comunitaria que financiamos tienen exitos en
ayudar a los j6venes a mejorar en la escuela. Por favor firme el formulario de consentimiento
para permitirnos revisar expedientes disciplinarios escolares, graduaci6n y asistencia a la
escuela de su hijo. Nosotros no compartiremos el nombre 0 registros individuales de su hijo con
nadie. S610 utilizaremos esta informaci6n para ayudarnos a saber si nuestros programas de
prevenci6n estan ayudando a los ninos y las familias.
Autorizo a TEA para reve/ar informacion persona/mente identificab/e de /os registros de /a educacion de/estudiante. Datos divu/gados se utilizaran unicamente con e/ proposito de eva/uar /a eficacia de /osprogramas de prevencion e intervencion financiados por e/ TJJD.
Yo doy permiso para reve/ar /a siguiente informacion a/ TJJD:
• Informacion de graduacion de escuela secundaria (incluyendo la confirmacion de la fecha se graduo ygraduacion de Texas)
• Attendance informacion
• Informacion de referencia disciplinaria
Dicha informacion sera divu/gada a/ TJJD en:
Texas Juvenile Justice Department Research DepartmentP.O. Box 12757Austin, Texas 78711
xxx-xx-Imprimir el nombre del alumno Fecha de nacimiento Vltimos cuatro digitos de mJmero de seguridad social
Firma del padre 0 tutor Impreso el nombre del padre 0 tutor Fecha
La direcci6n del padre 0 tutor
LS-041sp (7/12)
La ciudad EI estado C6digo postal Numero de telefono
