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APPROVED 12/19/2011

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AGENDA DATE :August 6, 2012

CONSENT OR REGULAR: Consent

CONTRACT REFERENCE NO

(IF APPLICABLE): 2012-0333

COMMISSIONERS COURT

COMMUNICATION

BACKGROUND/DISCUSSION OF TOPIC: To include statutory requirement, operational impact, or

performance goal.

The El Paso County JPD was awarded grand funding under Amendment Number One for the 2012-2013

biennium in the amount of $72, 122.000 from the Texas Juvenile Justice Department, Grant S, to address

the needs of at risk youth via the Prevention and Intervention Demonstration Project which aims to

prevent or intervene on at-risk behaviors that lead to delinquency, truancy, dropping out of school, or

referral to the juvenile justice system of youth who are ages six (6) through seventeen (17). Through a

series of community based services, the El Paso County JPD will initiate services that target at risk youth

in conjunction with community stakeholders. Big Brother Big Sisters is one community stakeholder that

has been incorporated into the identified services through Grant S. Big Brother Big Sisters will be

responsible for providing monitoring services to youth ages 6-10 designed to increase the use of pro-

social activities, positive per interactions and enhance self esteem and decision making skills. Big

Brothers Big Sisters will ensure compliancy by collecting and compile outcome data and performance

measures pursuant to this Agreement and the terms of the Grant. Big Brothers Big Sisters will track

data and report on the outcomes and goals projected under the terms of the Grant for 45 youth identified

as being at risk, outcomes shall include school attendance, truancy issues, school referrals for class

disruption/violation of school rules, as well as completion rate with court ordered conditions as outlined

through the municipal courts.

FISCAL IMPACT:

No fiscal impact to the County or JPD. Services will be provided under a grant award from the Texas

Juvenile Justice Department

PRIOR COMMISSIONERS COURT ACTION (IF ANY):

RECOMMENDATION:

SUBMITTED BY: Roger Martinez, Chief Juvenile Probation Officer

SUBJECT: Approve and authorize the County Judge to amend the Agreement with Big Brothers Big

Sisters of El Paso (2012-0333) to include the Parental Consent Form, by The Texas Juvenile Justice

Department (TJJD) and the Texas Education Agency (TEA). The consent form will allow TEA to share

childs educational information directly with TJJD. This is important as this information will assist

TJJD in determining the effect participating in prevention programs has on a childs school attendance and disciplinary referrals.

COUNTY ATTORNEY APPROVAL

The attached document has been given legal review by the El Paso County Attorneys Office on behalf of the County of El Paso, it officers, and employees. Said legal review should not be relied upon by any person or entity other than the County of El Paso, its officers, and employees.

COUNTY ATTORNEY: Christina Sanchez

LEGAL REVIEW: Approved as to form as submitted.

LEGAL REVIEW NOTES (If Applicable):

DATE: 7/31/2012

1

AMENDMENT NO. 1 TO MASTER AGREEMENT FOR MENTORING SERVICES

BETWEEN THE COUNTY OF EL PASO, ON BEHALF OF THE EL PASO COUNTY

JUVENILE PROBATION DEPARTMENT AND BIG BROTHERS BIG SISTERS OF EL

PASO UNDER AMENDMENT NUMBER ONE TO THE TEXAS JUVENILE JUSTICE

DEPARTMENT GRANT S FOR THE 2012-2012 BIENNIUM

On the 30th day of April, 2012, El Paso County, Texas (the COUNTY), on behalf of the El

Paso County Juvenile Probation Department (JPD), and Big Brothers Big Sisters of El Paso,

(hereinafter referred to as Big Brothers Big Sisters) a tax exempt, non-profit Texas organization

located in El Paso, Texas entered into a mentoring services agreement (2012-0174) attached hereto

and made a part hereof for all purposes). The Parties now desire to amend the Agreement for good

and valuable consideration specified herein. All sections of the Agreement not specifically amended

herein shall remain in full force and effect.

WHEREAS, Section F, Paragraph 13 of the master agreement provides that the Agreement may be

amended by mutual agreement of all Parties in writing; and

NOW THEREFORE it is mutually understood and agreed by and between the undersigned

contracting parties to amend the previously executed Agreement.

I. EFFECTIVE MARCH 15, 2012, SECTION C OF THE AGREEMENT IS AMENDED TO

ADD PARAGRAPH 10 AND TO READ AS FOLLOWS:

10. Pursuant to TJJD reporting requirements, Big Brothers Big Sisters shall provide each

parent/legal guardian of a participating youth receiving mentoring services under this

Agreement a consent form authorizing release of personally identifiable information from

education records for youth in Texas Juvenile Justice Department funded prevention programs.

Once Big Brothers Big Sisters obtains such consent forms, these forms must be submitted to

Angelique Gaxiola, or her successor no later than September 1, 2012 (Attachment J) for

submission to the Texas Juvenile Justice Department.

IN WITNESS WHEREOF, the parties execute this Amendment to Agreement on the 6th day of August,

2012

COUNTY OF EL PASO

STATE OF TEXAS

______________________________________

VERONICA ESCOBAR, COUNTY JUDGE

Date: ________________________

ATTEST:

______________________________________

DELIA BRIONES, EL PASO COUNTY CLERK

Date: ________________________

2

APPROVED AS TO CONTENT:

EL PASO COUNTY JUVENILE PROBATION DEPARTMENT

By:

Roger Martinez, Chief Juvenile Probation Officer

Date: _________________________

APPROVED AS TO FORM:

By:

Assistant County Attorney

BIG BROTHERS BIG SISTERS OF EL PASO

By: Date: _____________________

Beth Senger

Chief Executive Officer

TEXAS

JUVENILE

JUSTICE

DEPARTMENT

Attachment "J IICONSENT FOR RELEASE OF PERSONAllY IDENTIFIABLEINFORMATION FROM EDUCATION RECORDS FOR YOUTH

IN TJJD-FUNDED PREVENTION PROGRAMSPursuant to FERPA 20 U.S.C. 1232g; 34 C.FR 99.30

The Texas Juvenile Justice Department (TJJD) is committed to providing children, youth, and

parents the services they need to lead successful and productive lives. Thank you for

participating in one of our TJJD-funded prevention programs.

We want to know whether the community prevention programs we fund are successful at helping

youth improve in school. Please sign the .consent form below to allow us to review your child's

school attendance, graduation, and school disciplinary records. We will not share your child's

name or individual records with anyone. We will only use this information to help us know

whether our prevention programs are helping children and families.

I authorize TEA to disclose personally identifiable information from the education records of the studentbelow. Data disclosed will be used solely for the purpose of evaluating the effectiveness of JuvenileJustice Department-funded prevention and intervention programs.

I give permission to disclose the following information to the Texas Juvenile Justice Department:

High School Graduation Information (including confirmation of Texas graduation and the date graduated)

Attendance Information

Disciplinary Referral Information

Such information will be disclosed to the Texas Juvenile Justice Department at:

Texas Juvenile Justice Department Research DepartmentP.O. Box 12757Austin, Texas 78711

xxx-xx-Print Student Name

Signature of Parent/Guardian

Date of Birth

Parent/Guardian Name (PRINTED)

Last 4 Digits of SS#

Date

Parent/Guardian Address

LS-041 (7/12)

City State Zip Telephone

TEXAS

JUVENILE

JUSTICE

DEPARTMENT

Attachment "J IICONSENTIMIENTO PARA LA PUBLICACION DE INFORMACION .

PERSONAL IDENTIFICABLE DE LOS REGISTROS DEEDUCACION PARA LOS JOVENES EN PROGRAMAS DE

PREVENCION FINANCIADOS POR EL TJJDDe conformidad con FERPA 20 U.S.C. 1$12320; 34 C.FRf$99.30

EI Departamento de justicia juvenil de Texas (TJJD) esta comprometido a proporcionar a los

ninos, j6venes y padres los servicios que necesitan para lIevar una vida exitosa y productiva.

Gracias por participar en uno de nuestros programas de prevenci6n financiados por el TJJD.

Queremos saber si los programas de prevenci6n comunitaria que financiamos tienen exitos en

ayudar a los j6venes a mejorar en la escuela. Por favor firme el formulario de consenti

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