1 dallas county commissioners court briefing …nov 22, 2011 · 1 dallas county commissioners...

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DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA

November 22, 2011

ALL ITEMS FOR THE NOVEMBER 29TH COMMISSIONERS COURT AGENDA, BOTH FORMAL & BRIEFING, MUST BE SUBMITTED NO LATER THAN 3:00 PM

ON THURSDAY, NOVEMBER 17,2011.

REPORTS/RECOMMENDA TIONS/REQUESTS PAGE NOS.

1) HEALTH & HUMAN SERVICES

a) Department of State Health Services Contract #2012-040264-001 Preparedness and Prevention Community Section/Risk Based ................. 4-15

b) Revised FY2011 Department of State Health Services Housing Opportunities for Persons with AIDS Grant Renewal Application ......... 16-37

2) SHERIFF

Donation of Sweet Feed for the Kennedy Livestock Center ............................... 38-39

3) COUNTY CLERK

Grants Opportunity ................................................................................................... 40-42

4) PURCHASING

a) Discretionary Exemption for the Purchase of ACRS Kiosks and Related Software Maintenance .................................................................... 43-44

b) Award Recommendation: Bid No. 2012-013-5795, Annual Contract for Janitorial Services for the Frank Crowley Courts Building, Lew Sterrett Justice Center and Adjacent Towers .................................. ..45-55

(COURT ORDER ON FORMAL AGENDA)

11122/2011

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5) PUBLIC WORKS

a) Cockrell Hill Road - MCIP Project 31202 (Belt Line Road to Parkerville Road) First Amendment to Project Supplemental Agreement ............................. 56-60

b) Cockrell Hill Road - MCIP No. 30226 (Project Limits - La Reunion Parkway to Singleton Blvd.) Union Pacific Agreement for Services ........................................................... 61-64

6) PLANNING & DEVELOPMENT

Proposed Foreign Trade Zone for Matrix Network ........................................ 65-68

7) COMMISSIONERS COURT ADMINISTRATION

a) Filming Request in County Facilities ............................................................ 69-83

b) Jail Consultant Contract ............................................................................... 84-103

8) BUDGET

a) Conference/Travel/Training Requests .................................................. 104-106

b) Hiring Freeze .................................................................................................... 107

c) Public Defender Additional Staff for County Criminal Courts ................ 108

d) DIVERT FY2012 Escrow Budget ............................................................. 109-110

9) INFORMATION ....................................................................................................... N/ A

• Jail Population Report • Office of Budget & Evaluation - Reserve Balance Report

November 16, 2011 • Public Works - Phase II MS4 Year 4 Annual Report Transmittal for

Dallas County, Texas TPDES Permit Number: TXR040120 • Purchasing:

Y Annual Contract Data Information Y Annual Contract Extensions

11122/2011

11/22/2011

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• Health & Human Services: Ø Updates Ø Amended Exhibit D – City Home 20112012 Interlocal

Contract

10) Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ......................................................................111116

11) PUBLIC COMMENTS

Speakers..................................................................................................................N/A

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

Minister’s Letter of Appreciation

DATES TO REMEMBER

Thanksgiving Holidays November 24 & 25, 2011

No Commissioners Court Meeting December 20 & 27, 2011

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DALLAS COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION

Zachary S. Thompson Director

TO: COMMISSIONERS COURT

FROM: Zachary Thompson, Director

DATE: November 22, 2011

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SUBJECT: DEPARTMENT OF STATE HEALTH SERVICES CONTRACT #2012-040264-001, PREPAREDii(essJ.iW PREVENTION COMMUNITY SECTION/RISK BASED ~ ~

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BACKGROUND

The Department of State Health Services (DSHS) Contract #2012-040264-001, Preparedness and Prevention Community Section/Risk Based advances public health preparedness in higher population metropolitan statistical areas (MSAs) to develop allhazards public health reduction strategies through a one year Risk Based Pilot Project This pilot project will establish and maintain a coordinated and synchronized community preparedness planning effort within Dallas County's service area. The Department of State Health Services will serve as the lead agency and will provide project management technical assistance and required project management training to Dallas County and Partners included in the MSA. The Project shall be implemented in five (5) phases, initiating, planning, executing, monitoring and controlling, and closing. This attachment is effective November 15, 2011 thru July 31,2012.

OPERATIONAL IMPACT

There is no impact to Dallas County for this contract

LEGAL IMPACT

The County Judge is required to sign the contract after approval by the Commissioners Court.

FINANCIAL IMPACT

This contract includes $3,189 in the category of travel for PHEP staff and MSA partners, $130,897 in the category of contractual with contractors to include Texas A&M Health Science Center of Rural Public Health (OSP) to develop a database for a hazard risk assessment, Interlingua USA for translator/interpreter services, a contractor to be determined to create training and educational materials for identified RBA interventions, and a contractor to be determined to provide public health services needed to disseminate health interventions to at-risk population, and $78,042 in the category of other to include printing, postage, and the purchase of Ready Books, and also includes an in-kind match in the amount of $27,452 for utilization of space for the project No discretionary County match is necessary for this grant

STRATEGIC PLAN COMPLIANCE

Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a health community.

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court approve the Department of State Health Services Contract #2012-040264-001, Preparedness and Prevention Community Section/Risk Based, and authorizes the County Judge to sign the contract and all related documents on behalf of Dallas County.

Recommended by:-,~~-£;:,~~~::;'t'-~::::~ __ n, Director

xc: Darryl Martin, Court Administrator Virginia Porter, County Auditor

2377 N,Stemmons Freeway Suite 644 - LB 12

Dallas, Texas 75207-2710 Office (214) 819-2100 FAX (214)819-6012

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DEPARTMENT OF STATE HEALTH SERVICES

This contract, number 2012-040264 (Contract), is entered into by and between the Department of State Health Services (DSHS or the Department), an agency of the State of Texas, and DALLAS COUNTY (Contractor), a Government Entity, (collectively, the Parties).

1. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide, services or goods to the eligible populations as described in the Program Attachments.

2. Total Amount of the Contract and Payment Method(s). The total amount of this Contract is $184,676.00, and the payment method(s) shall be as specified in the Program Attachments.

3. Funding Obligation. This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, budget cuts, transfer of funds between programs or health and human services agencies, amendment to the Appropriations Act, health and human services agency consolidation, or any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract.

4. Term of the Contract. This Contract begins on 1111512011 and ends on 07/3112012. DSHS has the option, in its sole discretion, to renew the Contract as provided in each Program Attachment. DSHS is not responsible for payment under this Contract before both parties have signed the Contract or before the start date of the Contract, whichever is later.

5. Authority. DSHS enters into this Contract under the authority of Health and Safety Code, Chapter 1001.

6. Documents Forming Contract. The Contract consists of the following:

a. Core Contract (this document) b. Program Attachments:

2012-040264-001 Preparedness and Prevention Community Section IRisk Based

c. General Provisions (Snb-recipient) d. Solicitation Document(s) (Not Applicable), and e. Contractor's response(s) to the Solicitation Document(s) (Not Applicable). f. Exhibits (Not Applicable)

Any changes made to the Contract, whether by edit or attachment, do not form part of the Contract nnless expressly agreed to in writing by DSHS and Contractor and incorporated herein.

92648-1

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7. Conflicting Terms. In the event of conflicting terms among the documents forming this Contract, the order of control is first the Core Contract, then the Program Attachment(s), then the General Provisions, then the Solicitation Document, if any, and then Contractor's response to the Solicitation Document, if any.

8. Payee. The Pallies agree that the following payee is entitled to receive payment for services rendered by Contractor or goods received under this Contract:

Name: DALLAS COUNTY Address: 2377 N STEMMONS FRWY

DALLAS, TX 75207 Vendor Identification Number: 17560009056007

9. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement of the Parties and that there are no agreements or understandings, written or oral, between them with respect to the subject matter of this Contract. other than as set forth in this Contract.

By signing below, the Parties acknowledge that they have read the Contract and agree to its terms, and that the persons whose signatures appear below have the requisite authority to execute this Contract on behalf of the named pally.

DEPARTMENT OF STATE HEALTH SERVICES

By: _________ _

Signature of Authorized Official

Date

Bob Burnette, C.P.M., CTPM

Director, Client Services Contracting Unit

1100 WEST 49TH STREET AUSTIN, TEXAS 78756

(512) 458-7470

[email protected]

DALLAS COUNTY

By: _________ _

Signature

Date

Zaxhary Thompson, Director Printed Name and Title

2377 N. Sternmons Frwy., Ste. 600

Address

Dallas, TX. 75207

City, State, Zip

214/819-2100

Telephone Number

[email protected] E~mail Address for Official Correspondence

BY:

(signature of person authorized to sign)

Clay Lewis Jenkins, County Judge

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DOCUMENT NO.20 I 2-040264 PROGRAM ATTACHMENT NO. 001 PURCHASE ORDER NO. 0000379670

CONTRACTOR: DALLAS COUNTY

DSHS PROGRAM: Preparedness and Prevention Community Section /Risk Based

TERM: 1111512011 THRU: 07/3112012

SECTION I. STATEMENT OF WORK:

The purpose of this Program Attachment is to advance puhlic health preparedness in higher population metropolitan statistical areas (MSAs) to develop all-hazards puhlic health reduction strategies through a one year Risk Based Pilot Project. Contractor shall establish and maintain a coordinated and synchronized community preparedness planning effort within Contractor's service area as defined under Section II. Performance Measures, last paragraph of this Program Attachment and its MSA which includes the following preparedness partners: public health, healthcare systems, emergency medical services, emergency managementlbomeland security, law enforcement, fire services, critical infrastructure, and other key sectors. Contractor shall also leverage the Meta Leadership Concept to engage community leaders in public health preparedness activities and enhance relationships developed at previous Meta Leadership Summits. Partners within the Contractor's service area and overall MSA shall develop and follow a governance stlUcture to facilitate how decisions will be made and establish the delineation of roles and responsibilities. Contractor shall use a project management framework for planning and executing the Risk Based Pilot Project. Contractor's Department of State Health Services (DSHS) Health Service Region (HSR) will serve as the lead agency for their MSA. DSHS Community Preparedness Section (CPS)-Austin will provide project management technical assistance and required project management training.

Contractor shall use the risk assessment tool provided by DSHS. The risk assessment tool shall be used to identify and assess the specific public health threats, hazards, and risks that will be addressed with this funding and proposed strategies and activities designed to reduce/mitigate the threats within the Contractor's service area. Contractor shall participate in sharing the results of the Contractor's service area risk assessment with other Risk-based contractors within the MSA to develop a cumulative risk assessment that reflects the hazards and risks of the entire MSA.

Contractor must implement five (5) distinct phases consisting of multiple processes within each phase. The five phases are:

1. Initiating - The initiating phase formally starts a new project by incorporating all the needs of Contractor's service area and its overall MSA into the project charter and preliminary scope statement to be developed by the HSR in coordination with Contractor

ATTACHMENT Page-l

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for the MSA which provides clarity to all partners noted in paragraph one (l) above and interested stakeholders;

2. Planning - The project planning phase determines how the project charter will be accompl ished;

3. Executing - The purpose of the executing phase is to complete work in the project management plan and to meet the performance measures as noted in Section II. Performance Measures;

4. Monitoring & Controlling - During this phase, Contractor shall measure the performance of the project to the project management plan, approve change requests, prevent and detect defects, and manage changes; and

5. Closing - The closing phase is where the project is finished and all assessments and plans have been submitted to DSHS Program and the appropriate HSR.

Contractor shall address Capability 1 - Community Preparedness which is defined as the ability of communities to prepare for, withstand, and recover - in both the short and long terms - from public health incidents.

Contractor shall comply with all applicable federal and state laws, rules, and regularions including, but not limited to, the following:

• Puhlic Law 107-188, Puhlic Health Security and Bioterrorism Preparedness and Response Act of 2002;

• Public Law 109-417, Pandemic and All Hazards Preparedness Act of 2006; and • Chapter 81, Texas Health and Safety Code.

Contractor shall comply with all applicahle regulations, standards and guidelines in effect on the beginning date of this Program Attachment. This is an inter-local agreement under Chapter 791 of the Govemment Code.

Through this Program Attachment, DSHS and Contractor are furnishing a service related to homeland security and under the authority of Texas Government Code §421.062, neither agency is responsible for any civil liability that may arise from furnishing any service under this Program Attachment.

The following documents and resources are incorporated by reference and made a part of this Program Attachment:

• Department of Health and Human Services, Centers for Disease Control and Prevention (CDC), Public Health Emergency Preparedness Cooperative Agreement, Funding Opportunity Number: CDC-RFA-TPII-IIOI: http://www.grants.gov/search/search.do;jsessionid= 7 J nBNtWJ9LQL VKh8hD5PjQLLP5 kldCdN5k2vVcpOZG7L80dL7pVf l -241849593?oppld=88673&mode=VIEW;

• Public Health Preparedness Capabilities: National Standards for State and Local Planning, March 2011: http://www.cdc.gov/phpr/capabilities/Capabilities March 2011.pdf;

ATTACHMENT Page - 2

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• Presidential Policy Directive 8/PPD-8, March 30, 2011: http://www.hlswatch.com!wp-content/uploads/2011/04/PPD-8-Preparedness. pdf;

• CDC six-step evalnation framework: http://www.cdc.gov/eval!steps/index.htm; • Contractor's FY 12 Applicant Information and Budget Detail for FY 12 Risk Based

Funding; • Meta Leadership Concept is located at:

http://www.meta-Ieadershipcommunity.org/main/summary; • Texas Public Health and Medical Emergency Management 5-Year Strategic Plan 2012-

2016 document located at: http://www.dshs.state.lx.us/Layou ts/ContentPage. aspx ?PagelD=345 54&id - 29 5 97 & terms =5- year+strategic+plarH 2012-2016;

• Tactical Gnide Companion Document to the Texas Pnblic Health and Medical Emergency Management 5-Year Strategic Plan 2012 to 2016 document located at: http://www.dshs.state.tx.us/La you ts/ContentPage. aspx ?PageID-34 5 54&i d - 29 597 & terms -5-year+strategic+plan+20 12-20 16;

• Ready or Not? Have a Plan; Surviving Disaster: How Texans Prepare (videos): http://www.texasprepares.org/survivingdisaster.htm; and

• Preparedness Program Guidance(s) as provided by DSHS and CDC.

The CDC PHEP Budget Period II (November 2011 through July 2012) funds awarded herewith must be matched by costs or third party contributions that are not paid by the Federal Govemment under another award, except where authorized by Federal statute to be used for cost sharing or matching. The non-federal contributions (match) may be provided directly or through donations from public or private entities and may be in cash or in-kind donations, fairly evaluated, including plant, equipment, or services. The costs that tbe Contractor incurs in fulfilling the matching or cost-sharing requirement are subject to the same requirements, including the cost principles, that are applicable to the use of Federal funds, including prior approval requirements and other rules for allowable costs as described in 45 CFR 74.23 and 45 CFR 92.24.

Contractor is required to provide matching funds for PHEP Budget Period II (November 2011 through July 2012) of the Funding Opportunity Number CDC-RFA-TPll-IIOI not less than 10% of total costs.. Refer to the DSHS Contractor's Financial Procedures Manual, Chapter 9 (http://www.dshs.state.tx.us/contracts/cfpm.shtm) for additional guidance on match requirements, including descriptions of acceptable match resources. Documentation of match, including methods and sources, must be included in Contractor's contract bndget, and Contractor must follow procedures for generally accepted accounting practices as well as meet audit requirements.

Contractor shall inform DSHS in writing if Contractor shall not continue performauce under this Program Attachment within thirty (30) days of receipt of an amended standard(s) or guideline(s). DSHS may terminate the Program Attachment immediately or within a reasonable period of time as determined by DSHS.

ATTACHMENT Page - 3

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Contractor shall develop, implement, and maintain a timekeeping system for accurately documenting staff time and salary expenditures for all staff funded through this Program Attachment, including partial FTEs and temporary staff.

DSHS reserves the right, where allowed by legal authority, to redirect funds in the event of financial shortfalls, DSHS will monitor Contractor's expenditures on a quarterly basis, If projected expenditures are below the total contract amount, Contractor's budget may be subject to a decrease for the remainder of the Attachment term, Vacant positions existing after ninety (90) days may result in a decrease in funds,

SECTION II. PERFORMANCE MEASURES:

Contractor must complete pelformance measures as noted below,

Contractor shall:

1. Establish and maintain a coordinated and synchronized community preparedness planning effort within the Contractor's service area and within the overall MSA;

2. Attend the required project management training provided by DSHS CPS at a date and place to be determined;

3. Attend all meetings as requested by DSHS CPS or HSR; 4. Conduct a public health risk assessment for tbe Contractor's service area and, in

coordination with the HSR, contribute to the development of the public health risk assessment for the overall MSA;

5, With input from preparedness partners, develop a matrix that describes and ranks/prioritizes the public health threats (hazards) and risks for the Contractor's service area and, in coordination witb tbe HSR, contribute to the development of tbe matrix for the overall MSA;

6, Identify the specific public health threats and risks that will be addressed with tbis funding and propose strategies and activities designed to reduce/mitigate the threats and risks in both the Contractor's service area and for tbe MSA;

7, Develop an evaluation plan using the CDC six-step evaluation framework for tbe Contractor's service area and, in coordination with the HSR, contribute to the development of the evaluation plan for the overall MSA; and

8, Submit status report for the risk mitigation plans which specifically address the public health, medical, and mentallbehavioral health needs/risks of the community, including vulnerable populations for the Contractor's service area and, in coordination witb the HSR, contribute to the development of the risk mitigation plan for the overall MSA.

In addition, Contractor must:

I, Prepare and submit status reports in the format as directed by DSHS and as requested by DSHS CPS and by tbe appropriate DSHS HSR (as appropriate to the designated MSA);

ATTACHMENT Page-4

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2. Submit the risk assessment and evaluation plan to HSR 2/3 or HSR 6/5S (as appropriate to the designated MSA) and to DSHS Central Office by July 31, 2012 or by date as directed by DSHS Program and/or the HSR; and

3. Submit the status rep0l1 for the mitigation plan by the end of the Program Attachment tenn to the appropriate DSHS HSR (as appropriate to tbe designated MSA) and to DSHS Central Office.

All rep0l1s noted above should be submitted electronically to DSHS Program at [email protected] and to the appropriate HSR.

Contractor shall provide services in the following county(ies)/area: Archer, Baylor, Brown, Callahan, Clay, Coleman, Collin, Comanche, Cooke, Cottle, Dallas, Denton, Eastland, Ellis, Erath, Fannin, Fisher, Foard, Grayson, Hardeman, Haskell, Hood, Hunt, Jack, Johnson, Jones, Kaufman, Kent, Knox, Mitchell, Montague, Navarro, Nolan, Palo Pinto, Parker, Rockwall, Runnels, Scurry, Shackelford, Somervell, Stephens, Stonewall, Tarrant, Taylor, Throckmorton, Wichita, Wilbarger, Wise, Young

SECTION III. SOLICITATION DOCUMENT:

Exempt - Governmental Entity

SECTION IV. RENEWALS: DSHS may renew the Program Attachment for up to one (I) additional one-year tenn at DSHS's sole discretion.

SECTION V. PAYMENT METHOD:

Cost Reimbursement.

Funding is further detailed in the attached Categorical Budget and, if applicable, Equipment List.

SECTION VI. BILLING INSTRUCTIONS:

Contractor shall request payment using the State of Texas Purchase Voucher (Form B-13) on a monthly basis and acceptable supporting docnmentation for reimbursement of the required services/deliverables. Additionally, the Contractor shall submit the MatchlReimbursement Certification (Form B-13A) and the Financial Status Report (FSR-269A) on a quarterly basis. Vouchers and snpporting docnmentation shonld be mailed or submitted by fax or electronic mail to the addresses/number below.

Claims Processing Unit, MC 1940 Texas Department of State Health Services 1100 West 49th Street PO Box 149347 Austin, TX 78714-9347

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The fax number for submitting State of Texas Purchase Voucher (Form B-13), Match/Reimbursement Certification Form (Form B-13A), and Financial Status Report to the Claims Processing Unit is (512) 458-7442. The email address is [email protected].!x.us.

SECTION VII. BUDGET:

SOURCE OF FUNDS: CFDA # 93.069

SECTION VIII. SPECIAL PROVISIONS:

General Provisions, Compliance and Reporting Article, is revised to include:

Contractor shall submit programmatic reports as directed by DSHS in a format specified by DSHS. Contractor shall provide DSHS other reports, including financial reports, and any other reports that DSHS determines necessary to accomplish the objectives of this contract and to monitor compliance. If Contractor is legally prohibited from providing such reports, Contractor shall immediately notify DSHS in writing.

Contractor shall provide repOlts as requested by DSHS to satisfy information-sharing Requirements set forth in Texas Government Code, Sections 421.071 and 421.072 (b) and (c).

General Provisions, Terms and Conditions of Payment Article, is revised to include:

DSHS will monitor Contractor's billing activity and expenditure reporting on a quarterly basis. Based on these reviews, DSHS may reallocate funding between contracts to maximize use of available funding.

General Provisions, Allowable Costs and Audit Requirements Article, is amended to include the following:

For the purposes of this Program Attachment, funds may not be used for: research; reimbursement of pre-award costs; clinical care; the purchase of vehicles of any kind, new constrnction, or the purchase of incentive items.

General Provisions, Geueral Terms Article, Amendment Section, is amended to include the following:

Contractor must submit all amendment and revision requests in writing to the Division Contract Management Unit at least ninety (90) days prior to the end of the term of this Program Attachment.

General Provisions, General Terms Article, Contractor's Request for Revision of Certain Contract Provisions Section, subsection a) is revised to read as follows:

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a) provided that the total budget amount is unchanged: (1) cumulative budget transfers among direct cost categories, other than equipment, that exceed 10% of Program Attachments of $100,000 or more, and (2) cumulative transfers from or to the equipment category under 10% of any Program Attachment (cumulative transfers from or to the equipment category that equal or exceed 10% of any Program Attachment require an amendment to this Contract);

General Provisions, General Terms Article, Contractor's Request for Revision of Certain Contract Provisions Section, subsection e) is revised to read as follows:

e) changes in the equipment category of a previously approved equipment budget;

ATTACHMENT Page-7

2012-040264-001

Categorical Budget:

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PERSONNEL

FRINGE BENEFITS

TRAVEL

EQUIPMENT

SUPPLIES

CONTRACTUAL

OTHER

TOTAL DIRECT CHARGES

INDIRECT CHARGES

TOTAL

DSHS SHARE

CONTRACTOR SHARE

OTHER MATCH

Total reimbursements will not exceed $184,676.00

Financial status reports are due: 03(01(2012, 05(30(2012, 09(28(2012

$0.00

$0.00

$3,189.00

$0.00

$0.00

$130,897.00

$78,042.00

$212,128.00

$0.00

$212,128.00

$184,676.00

$27,452.00

$27,452.00

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TEXAS DEPARTMENT OF STATE HEALTH SERVICES

CERTIFICATION REGARDING LOBBYING

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS Al';'I) COOPERA TIVE

AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief that:

(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or an employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal b'Tant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

(3) The undersigned shaH require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, sub grants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less that $lO,OOO and not more than $100,000 for each such failure.

Signature Date

Clay Lewis Jenkins Print Name of Authorized Individual

2012-040264 Application or Contract Number

DALLAS COUNTY Organization Name

CSCU # EF29-12374 - Revised 08.10.07

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Dallas County Health and Human Services Grants Management Division "

'"'' - --':0 -ZACHARY S. THOMPSON DIRECTOR

, .' :;z: C> .-"'" - ,

en ' c;;

TO: COMMISSIONERS COURT ,. ) '"

-0 :J< C)

FROM: ZACHARY S. THOMPSON, DIRECTOR ~ C) ~

DATE:

SUBJECT:

NOVEMBER 22, 2011

REVISED FY 2011 DEPARTMENT m' STATE HEALTH SERVICES HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS GRANT RENEWAL APPLICATION

Background of Issue

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The Dallas County Judge is the grantee and legal recipient of the State of Texas Department of State Health (DSHS) Housing Opportunities for Persons with AIDS (HOPW A) grant. Dallas County IIealth and Human Services (DCHIlS) is designated to serve as the Administrative Agency for DSHS HOPW A funds. In accordance with the provisions ofthe DSHS, the Administrative Agency is responsible for completing the DSI [S HOPW A renewal grant application, which is a continuing and non-competing application, and submitting it to the DSHS.

The original designated amount of the award was $59,000 to serve the counties of Cooke, Fannin, Grayson, and Navarro. However, on November 10,2011, DSHS notified the Administrative Agency of a decrease in Allocations and how this would affect the previous HOPW A budgets completed.

The new award amount for the FY 2012 HOPWA grant is $52,554.

Fiscal Impact There is no fiscal impact on Dallas County.

Operational Impact DCHHS staff will coordinate and perform the administrative activities for the FY 2012 DSHS HOPW A grant in accordance with the responsibilities assigned to them by the Dallas County Commissioners Court.

Legal Impact The Dallas County Commissioners Court must approve the submission of the FY 2012 DSHS HOPWA application.

Strategic Plan Compliance Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. DCHHS is the designated Administrative Agency for the Housing Opportunities for Persons with AIDSIHIV (HOPWA) grant. The FY 2012 DSHS HOPWA grant directly supports a regional indigent medical and mental healthcare network for those impacted by HIVI AIDS by providing stable and affordable housing for persons living with HIV/AIDS.

-<

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Commissioners Court - Page 2

Recommendation It is recommended that the Dallas County Commissioners Court approve submission by the Administrative Agency of the revised FY 2012 DSHS HOPWA renewal grant application as reflected in the attachment.

RECOMMENDED BY:

Attachment c: Darryl Martin, Court Administrator

Virginia Porter, County Auditor

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FY 2012 Renewal Application

Housing Opportunities for Persons with AIDS (HOPWA)

November 2~, 2011

Submitted By: Dallas County Commissioners Court

On Behalf of: Dallas Health Services Delivery Area

Sherman-Denison Health Service Delivery Area

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TABLE OF CONTENTS

ORGANIZATION AND CONTENT

FORM A: FACE PAGE .......................................................... 3

FORM B: CONTACT PERSON INFORMATION ........................ .4

FORM C: ADMINISTRATIVE INFORMATION ............................ 5

FORM D: PERFORMANCE MEASURES .................................. 6

FORM E: JUSTIFICATION FOR ADDITIONAL FUNDS ................ 7

HOPWA PROJECT SPONSOR DATA SHEET .............................. 8

CERTIFICATION OF CATEGORICAL EXCLUSION ..................... 15

HIV HOPWA ASSURANCES ................................................... 17

EXHIBIT A (1) FORM I: BUDGET SUMMARY ............................................. 18

EXHIBIT A (2) FORM 1-5: CONTRACTUAL BUDGET CATEGORY DETAIL. ........ 19

2 HOPWA Renewal 2012

20

Department of State Health Services FORM A: FACE PAGE - Renewal Guidance

This form requests basic information about the applicant and project, including the signature of the authorized representative. The face page is the cover page of the proposal and must be

complete~ in its entirety. By signing the face pag.eyou are also certifying!o .al/ of the assuran,es and certifications In this renewal.

hLEGAL BUSINES.SN~~E: Dallas County :::~:~~;~~~~:~:~N ~~~~"=djl 2) MAILING Address Information (include mailing address, street, dty, county, state and zip code): Check if address change 0

2377 N. Stem mons Freeway, Suite 200, LB-16 Dallas. TX 75207-2710

~. .. ..... .. ... ................ ......... ~ ...... ~ ~.-.. ~ ........ ~ .... ~ .... ~~····-~-~~~--.. ~~~~~~~~~~~~~ .. ~-.. -~ .... ~~~~----,="I 3) PAYEE Name and Mailing Address (if different from above) Check if address change 0

, 407 Records Building D.aIlas ~xas.:z52Q2.. ......

. 4) Federal Tax 10 No. (9 digit), State of Texas Comptroller Vendor 10 No. (14 digit) or 75-6000905 Social Security Number (9 digit) : *The applicant acknowledges, understands and agrees that the applicant's choice to use a social security number as the vendor identification number for the

I contract, may result.iE the s9cialsecl!!J!x ~!Jmber beinl1 m~de publi~ via state open records roque.sls. ___ " __ _" _" 5) TYPE OF ENTITY (check all that apply)

o City IZJ County o Other Political Subdivision o State Agency o Indian Tribe

o o o

Nonprofit Organization' For Profit Organization' HUB Certified

o Community-Based Organization o Minority Organization o Faith Based (Nonprofit Org)

o Individual o FQHC o State Controlled Institution of Higher Learning

Hospital o o Private

o Other (specify)

~'If incorporated, provide IO-digit charter number assignedb.l'Secretary of State:

) PROPOSED BUDGET PERIOD: Start Date: 02101/2012 End Date: 01/31/2013 _. . ........ -" ... ..."',- ........... . ....... ~~~-~~~~~ .. ~~~~~~~~~~~~I

7) COUNTIES SERVED BY PROJECT: Cooke, Fannin, Grayson. Navarro

: ~T~),;.A;;;·'M''';;;·~();;,U''--''N:;:T~O;':F=F=U;;;N~D:;,;··''''i''N;;;·''~G=-··~R=E:.:-~Q:.:·~U=ES~T..::··~E.=-D~~:~_··_'·_--,··..::'·--5-;;:;2~:=5=-5~4::::::::':4-"'T'1~1 0-) ~PR~O"~JE~C~T~CO~N~T~AC""T~P~ER-S-O-N~--~~~~~~-9ll

9) PROJECTED EXPENDITURES NphaOmnee:' 2K1a4rin81Pget1ti8e4s1 I. Does applicant's projected state or federal expenditures exceed ."-$500,000 for applicant's current fiscal year (excluding amount Fax: 214-819-6023 requested in line 8 above)?" I~~~E;,;-m.;;;;ail .f:iIVGrants@daliascountYor",,9_

11) FINANCIAL OFFICER Yes IZJ No 0

Name'. Virginia Porter "Projected expenditures should include funding for all activities including Phone: 214-653-6472 "pass through" federal funds from all state agencies and non project-related Fax: 214-653-7286 DSHS funds E-mail: [email protected]

~." --_.... ..... ...... . .-. ..... .

The facts affirmed by me In this proposal are truthful and I warrant that the applicant is in compliance with the assurances and certifications contained in APPENDIX A: DSHS Assurances and Certifications. I understand thai the Iruthfulness of the facts affirmed herein and the continuing compliance with these requirements are conditions precedent to the award of a contract. This document has been duly authorized by the governing body of the applicant and I (the person signing below) am authorized to represent the applicanL Ii-2)- ... , , AUTHORIZED ...... ,

REPRESENT A TlVE Check if change

Name: Title: Phone: Fax:

Zachary Thompson Director 214-819-2101 214-819-6022 [email protected]

o 13) SIGNATURE OF AUTHORIZED REPRESENTATIVE

r---------.----~--~-.-~

14) DATE

November 29,2011 , E-mail: -,I


2 1

FORM B: CONTACT PERSON INFORMATION

Legal Name of Applicant: ._[)allas County Health and Human Serv,"ic __ e",s_~ ___ . __

This form provides information about the appropriate program contacts in the applicant's organization in addition to those on FORM A FACE PAGE If any of the following information changes during the term of the contract, please notify Susana Garcia, Contract Manager, in writing,

r~xecutive D~e~:-~-- z:<:har\li~~;~~011____-~~~~-~:i~i~9-;;dr~~~(;:~ street~ci~,~ounty, state, & Zi;'

Title: Director 2377 N. Stemmons ~fElEl"'.")':_Suite 600 Phone: (214) 819-2101 Ext Dall"s, TX 75207-2710

, Fax: (214) 819-6023 l~-mail: HIV.-..-.-G-=ra--.n..-t--.sC::@-=d-=a-ll-a-sc-o-u-n-ty-. o-r.-g---.--.----------- ----~~---- ~--.-.---~ ~-- -

.-

! Projecteontac!: Karin Petties Mailing Address (incL street, city, county, state, & zip):

II Title: Assistant[)irector Grants 2377 N. StemmonsFreeway, Suite 200

I' ~:::ne: -i~~;:::;------E;;t-----~- ~:1I~:2_0.7 __ -_27_1_0 _____ -~_=-~._._-----II I E-mail: [email protected] -~,

I ----.. --=-----~~-::==-----~ ==::J ~inancial Reporting _Virginia Port.e-' ________ . ___ .... Mailing Address (incL street, city, county, state, & zip): I Title: __ C;()u_n_tz!'-"cJit.or ____ ._~.____._._ .. _. _____ ~ _~Q'lF<E'c-')r.cfs_l3.~ildiI1L __ . ____ ._._._ ... __ _ Phone: (21~) 653-647~ _____ ~)(_t. _.___ --'2"lIa8_, TX_75202 Fax: 653-7286

E-mail: _1Ij)0r:tElr@dallascountyo~ ___________ ~._ .. _

URS Data Manager: Thomas Reed ---_. __ .'-=-- ---_. __ ._. Title: Data Analy~ _____________ ~ ___ _

Phone: j214) 81 ~-_:!O~~ __________ Ext: _____ _

Fax: (214) 819-6023

------_ .. _.

Mailing Ad~ress (incL street, .~;~, county, st~te, & ZiP)], -'

2377 N_~temmons Freeway, SUite 200

E-mail: . [email protected]

Dallas, TX 752:7~_710 ____ -==-----=-_ _ _j

======~== Planning Contact: AlJrEOIIO~od.fJr",ig"u-=e-=z_----, __ _ Mailing Address (incL street, city, county, state, & zip):

Title: Planning Council Manager. Phone: (214) 819-1857 Ext:

---

_ 2377N. Stemmons Freeway, Suite 22_0 ____ ----11

--'2alla_s_, T!S25207.c-2:..7_1-=0 __ Fax: 819-6023

--•.• --~---~-

E-mail: arodriguez@dallascountyorg========_== .. _ --

Clinical Services Contact: Vacant Mailing Address (incL street, city, county, state, & zip): Title:

---------~--... -. -------- ---.---------~ ------II Ext. Phone:

Fax: --------------.---~-

I E-mail:


22

FORM C: ADMINISTRATIVE INFORMATION" Renewal Guidance

This form provides information regarding identification and contract history on the applicant. executive management, project management, governing board members, and/or principal officers. Respond to each request for informatIon or provide the required supplemental document behind this form. If responses require multiple pages, identify the supporting pages/documentation with the applicable request

Legal Name of Applicant: Dallas County Health and _Human Service"'s ____ _

Identifying Information

If there are no changes to any of the items below, check here and skip the next question in this section 0

1. The applicant shall attach the following information: If a Governmental Entity • Names (last, first, middle) and addresses for the officials who are authorized to enter into a contract on

behalf of the applicant.

If a Nonprofit or For profit Corporation • Full names (last, first, middle), addresses, telephone numbers, titles and occupation of members of the

Board of Directors or any other principal officers. Indicate what offices are held by members (e.g. chairperson, president, vice-president, treasurer, etc.).

• Full names (last, first, middle), and addresses for each partner, officer, and director as well as the full names and addresses for each person who owns five percent (5%) or more of the stock if applicant is a for profit corporation.

Conflict of Interest and Contract History

If there are no changes to any of the items below, check here and skip the questions in this section. 0

The applicant shall disclose any existing or potential conflict of interest relative to the performance of the requirements of this renewal application. Examples of potential conflicts may include an existing business or personal relationship between the applicant, its principal, or any affiliate or subcontractor, with DSHS, the participating agencies, or any other entity or person involved in any way in any project that is the subject of this renewal application. Similarly, any personal or business relationship between the applicant, the principals, or any affiliate or subcontractor, with any employee of DSHS, a participating agency, or their respective suppliers, must be disclosed. Any such relationship that might be perceived or represented as a conflict shall be disclosed. Failure to disclose any such relationship may be cause for contract termination. If, following a review of this information, it is determined by DSHS that a conflict of interest exists, the applicant may be disqualified from further consideration for the renewal of a contract.

1. Does anyone in the applicant organization have an existing or potential conflict of interest relative to the performance of the requirements of this renewal application?

DYES D NO

If YES, detail any such relationship(s) that might be perceived or represented as a conflict. (Attach no more than one additional page.)

2. Has any member of applicant's executive management, project management, governing board or principal officers been employed by the State of Texas 24 months prior to the renewal application due date?

DYES D NO

If YES, indicate his/her name, social security number, job title, agency employed by, separation date, and reason for separation.

3. Is applicant or any member of applicant's executive management, project management, board members or principal officers:

Delinquent on any state, federal or other debt; Affiliated with an organization which is delinquent on any state, federal or other debt; or A default on an agreed repayment schedule with any funding organization?

DYES D NO If YES, please explain. (Attach no more than one additional page.)

5 HOPW A Renewal 2012

23

FORM D: HOPWA PERFORMANCE MEASURES

Applicant agrees that performance measures(s) will be used to assess, in part, the applicant's effectiveness in providing the services described. Address all of the requirements (see PERFORMANCE MEASURES Guidelines) associated with the services proposed in this renewal application. A maximum of one additional page may be attached if needed,

iHSDA - Dalbsa-n-d She-rm-an-/DeniSon-- Project Sponsor: ProlecfSp-on-sor---~ - . Dallas County Health and Human Services - Your Health Clinic Administrative Agency - Dallas County Health HOPWA Program Unit (Grayson, Cooke and Fannin Counties)

I and Human Services (DCHHS) (Navarro C"':o"'u"'nt"'y)'--_____ .. __ I .~.m~)'elJruary 1,...2Q12 - January 31L",2",01c3''--l-i ccTa"'r"'ge"'t.:..N"'um=be"'rs"--_____ . ___ ·-_·1-1 c-Ta",r;get Numbers

I N/A ; Number of households to receive TBRA:

Number of households to receive STRMU:

Number of households to receive HOPWA· funded Supportive Services

Number of households to receive Permanent

15

10

60

N/A N/A _f:l~.sing Plac"'e"'m"'en"t ________ L. .... _. __ ... __ ._. _______ ._ . ..L __ .. ____ ._. ________ ...J


24

FORM E: Changes to HOPWA Funding Levels

The information provided below will be considered in future project years.

If your entity requires changes to funding levels to adequately provide services to clients. provide the following information:

1. Specify changes to funding levels by HSDA (i.e. increase in cumulative contract amount requested, changes to allocations due to HSDA needs); and

2. Summarize how the changes to your total project budget will impact your overall agency program goals.

A maximum of one additional page may be attached if needed.

The Administrative Agency (Dallas County Health and Human Services) is requesting additional funds (for future project years) on behalf of one of its two Project Sponsors

Your Health Clinic, which represents the Grayson, Cooke and Fannin County area, had requested an additional $3,000 for their STRMU category based on the initial award of $57,000. This would have increased Your Health Clinic's overall aliocation to $60,000 and increase the Dallas HSDA award to $62,000.

The additional funding is requested due to patterns currently seen that indicate the following: an increase in the number of people moving to Grayson, Cooke and Fannin County area; an increase in the number of people who are chronically unemployed; and a rise in the cost of utility services. Although Your Health Clinic has no waiting list now, the community continues to be impacted by the economic down turn. Your Health Clinic is projecting a need for future assistance

Your Health Clinic will increase their Performance Measure goals by six (6) households in the following categories: Number of Households to Receive STRMU and Number of Households to Receive HOPWA-funded Supportive Services based on the initial award of $57,000.

There are no changes are requested to funding levels for our other Project Sponsor (Dalias County - HOPWA Unit) at this time.


25

Form I: Budget Instructions

HOPWA PROJECT SPONSOR DATA SHEET February 1,2012 to ,January 31, 2013

INSTRUCTIONS: The AA completes the Project Sponsor Data sheet on cach 1-IOPW A Project Sponsor and submits to DSHS no latcr than February 1 of each HOPW A project year and as changes in Project Spollsors and contract or budget amounts occur, via the reporting mailbox at Hivstdreport. lech({,ldshs.statc. Ix. us.

Dallas County Health and Human Services Date Submitted 11-29-11

~---,--cc--c-c- ---------~ Revision: DYes IZI No

[

Administrative Ag~n~y~~---------------~

- - -- ------ --- -- - +c--~- _i._. ____________ _ Project Sponsor Agency Name , Parent Company Name, ~f appliC(lble

~~~~~o;~~ r~;:I~~n~td Human s~~v~:s - _______ ..J.:A_ ____ ____ _ -------1 Administrative Agency Employer Identification Number (EIN) or Tax Identification Nnmber (TIN): 75-6000905

I --- -------c---~ ~~~ Administrative Agency North American Industry Administrative Agency DUN & Classification System (NAICS) Code: Bradstreet Number (DlINs):

921120

f-:-:---------;-;;:;;-;-;--------:co:---,.--.----Name and Title of Contact at

I Proj"ct Sponsor Agency Email Address

073128597 __ .....J, __ _

. Cll_arletta Moaning, HOPWA Supervisor

Central contract()-r-----~l Registration: Is the Administrative Agency CCR

i status currently active: . I I [gJ Ves 0 No

-----------

-- I cmoanin dallascount .or Business Address

f-

____ -:--_c-_c-__ ---c-____

2_3_7_7

N. Stemmons Frrway, Suite 200, LB 16, -=1 City, County, State, Zip, Dallas Dallas Texas 75207-2710

Phone Number (with area codes) Fax Number.(with area code)

Project Sponsor Employer Identification Number (EIN) or Tax Identification Number (TIN)

'1'_ K2}illjI2H4J -------- -+~2::..:1__':4)L..:8::..:J-:'-9-..::6.::.;02"'JI:L--=:-::-;--;c-:;:-----:---~-__1

jirOject Sponsor DUN & Bradstreet . [75-=6000905] Number DUNs):

073128597 ---- .. --

! Central Contractor Registration: Is the ---+-----

i Project Sponsor North American Industry Classification System (NAICS) Code

-.--------.-;---:---.:c::----;-----+ Congressional District of Business

921120 I Project Sponsor CCR status currently i active: I [gJ Ves

Locati~,QL~J?on~o'_'_r,.__:_c_--=----+-,,3-,d-'-, -"5_tl\"2,,..4'--th-'-,~2"-'6'_'th-'-,-"'3_"O_thL' a",n",d=-o3.2"..'_d",C",0",n",gc.r=cs",'s",io",n",a-'.-1 "D..cisc:t:.:ri",ct":"s,---Congressional District(s) of

Primar Se~~,!s:e A",r-'Cea",(cos'::,) ;---c--

Zip Coders) of Primary Service Area(s)

i City(ies) .of Primary Service i Area(s)

See Attachment # 1 for DCHHS - HOPWA Program Unit

~~~-~~--~~---r-

County(ies) of Primary Service Area See Attachment # I for DCHHS-Sec Attachment # I for DSHHS-

_-T-::H~O'-'WA Program Un"'it'----__ Method of Payment:

Total HOPWA contract amount for $1,000 0 Unit Rate/Fee for Service

,i this Organization i. . i~. Cost R .. e.imbursement f- -- i.. - __ .....LO Other,yJ.le~cl .. ·fyL-______ _ i Is the sponsor a nonprofit ' 0 Yes IZI No I organization? I If. ye .. s .. " , is sponsor faith-based orga .. nization? 0 Yes 0 No

______ L. ,,-If yes, is sponsor grassroots organization~? __ ~D=----'yes __ ~D~N=o ____ _


26 S~I~~t~li that apply to !il;;p~~jecl- 0 Mi~oritY6rganizatiOl~i------- .--------- ] sponsor N/A 0 Minority Provider2

o Historicall Underutilized Business (HUB) Certified Selection process for project D Competitive RFP -,------- . I sponsor _____ -'-!~ ~l~,,~!~(:~;~;._:-c ___ e _ _,_c=_ !

Organization's Website Address D~;es your organization maintain a waiting list POIiCY"'-?-l DYes 0 No N/A with STRMU Services

www.dallascounty.org I ~y_es, please attach a copy of the waiting Hst policy. .J

Program Activity Amount

Special Note: Please note electronic submission is acceptable of this form. The signature of FOlID A: face page certifies to all of the information indicated in the Project Sponsor Data sheet is true and accurate.

1 Minority Organization is one whose Board of Directors is made up of 50% racial or etlmic minority members. 2 Minority provider is defined as:

• has documented history of providing service to the targeted racial/ethnic minority community(ies) to be served; and

8 located in or near the targeted racial/ethnic minority community they are intended to serve; and * has documented linkages to the targeted racial/ethnic minority populations, so that they can help close the

gap in access to services for highly impacted communities of color; and provides services in a manner that is culturally and linguistically appropriate.

3 Includes Supportive Services provided in conjunction and not in conjunction with HOPWA housing assistance.


27

Attachment # 1 Dallas County Health and Human Services - HOPW A Program

Project Sponsor Data Sheet for 2012

~_Zip Code(s) ofl'rilllal)' Service Arca~__ _~_i!l'(ies) and Countv(ies) ofl'rimary Service Area(s) i 75102 --rBarrv, Navarro Co. 175105 ------ . ·--~~--TC=ha.:.ct'=tic..:e1c'-d=-, C::N"'a'-=v-ar=-ro"-'-C-.o-. ~~--~~ -I .-+ , -~

175109 I Corsicana, Navarro Co. , 75110 , Corsicana, Navarro Co. , 75144 .- i Kerens, Navarro Co .. --~----

~5}---=-____ Corsicana, Navarn~~(;~,-____ ===-=-----~-== 75153 f-.Powcll, Navarro Co.

"75i55~- R;;:~, Na;arro Co.------ -- ------------.. ---.-~-----.-.--.---.--.-.---.- -~~ -~.------------.---.-----

76626 _________ . ____ ~ ___ ._ .. f31ooming Grove, Navarro Co. 76639 Dawson, Navarro Co .

.. _ ... _ ... __ .. _----- ~.".:.--~--~- -----76641 Frost, Navarro Co. --_ .. _-

I 7 6679_~_. _____ . ____ +cPc-=l=.lrd=.o",. n"',c..:N...:,a=cv:...:a::.r.:..:fo.:....:::C=o. ____ ~ __ ---~~_i ~8::..1=--____ Richland, Navarro Co. ._

c-...... . .. --=-~~ ____ ===-=_.--_ =_·--~--·r_---_---_--~-~--=-=-~·----·-.• _-~~-~~_-~_-~ .• -.• -=~'-' _-~=--=-~_---~--==--=------~-.~ ---.--.. -.--+-~~~~--~~--~~ ----~--~--I

~~-------.------I----------------- --------

------- -----------.--------+~-- -------

-.--~ .... --- I ---------_._--

~-.----. ~ .. -+----t=-~-----·-----~--=----~-----------I.-~--

I

-------------.. ----.---------~-- ---~~~--_i


28

HOPWA PROJECT SPONSOR DATA SHEET February 1,2012 to January 31, 2013

INSTRUCTIONS: The AA completes the Project Sponsor Data sheet on each HOPW A Project Sponsor and submits to DSHS no later than February I of each HOPW A project year and as changes in Project Sponsors and cOlltract or budget amounts occur, via the reporting mailbox at IIi vstdreport. tecMl!dshs.state. tx.us.

! Administrative Agency Dallas County Health and Human Services (DCHHS)

I Date Submitted , 11-29-11

~'ision: 10 Yes

"'[8]1'10 I ,

f_::_--c---.c~ ...... ~~---:c:. Project Sponsor Agency Name Your Health Clinic

I f-::--~' --'~" ~--:-:c-.J.-:-:-c-:-~. Parent Compau)1 Name, ijapplicahle

--.---c-- -Administrative Agency

N/A

Employer Identification Number (EIN) or Tax Identification Number (TIN):

-~-----~-.•

75-6000905

i Administrative Agency North American Industry Administrative Agency DUN &

I

:ClaSSification System (NAICS) Code: Bradstreet Number (DUNs):

...... . -, Central Contractor Registration: Is the Administrative Agency CCR status currently active:

921120 'I 073128597

Name and Title of Contact at : Gwynne Palmore, Executive Director Pro' ec( Sponsor Agen..9: ~,_~~.~~_

[8] Yes 0 NO .. _. ____ j

Email Addressg.palmore(a!verizon.net

Business Address 303 Sunset Blvd.

City, County, State, Zip,

~hone NUmbe;(With area co~es) I Project SponsorEmployer .....

Sherman ~~Yson. __ ._~X_~J 75092 -

1

1'i23c89 lJ..'lL21 ~t Fax Num. ber (with area code) 903.892.6093

, Identification Number (EIN) or Tax Identification Number (TIN)

--+~--1

17S-2.32i7i151 . Project Sponsor DUN & Bra-Cd-stC'r-ee-Ct-, Number (DUNs): 879477875

I

621498 Central Contractor Registration: Is the Project Sponsor CCR status currently active:

Project Sponsor North American Industry Classification System (NAICS) Code

~_~---,--,[8]'='LY:..:e:::s. _ .. __ . 0 No Cong-;:~-ss-iona-I-D-i-st'~i:--C-t -of=B-us-:i-n-es-s-+--4,"thC'c=-on-g-r-e--ss""ional Dis't";'i~t "'-------

Loca!i(jn of Sponso::.r':---:-c---: ____ +=-:c"'_-:-:== __ ---:_ =----::-:--__ ..... ~ ________ _ Congressional District(s) of 4th~ 13th

, and 26th Congressionai Districts

I Primar.l'Service A,"r.-'e.a"'("'s~)--:----1f_::_·--;--cc·---:--cc;::-.:--___:=_;::__~-----_~ __ --------Zip Coders) of Primary Service See Attachment #2 for YHC

! Area(s) -~-TI--;:---:-c""-~-'-'-::--~=:-----'-; I City(ies) of Primary Service I Sec Attachment #2 for YHC I COllllty(ies) of Primary Service Area: I Area(s) I See Attachment #2 for YHC

~- ~-~~~--r:-:-::-'----' Method of Payment:

Total HOrWA contract amount for $51,554.00 o Unit Rate/Fee for Service this Organization

I [8]Cost Reimbursement

. 0 Other, specif Is the spollsor a nonprofit ,I ~ Yes 0 No ------~-'='- ='"'----------1, organization? If yes, IS sponsOl faith-based organiZatIOn'? 0 Yes 1:8] No =. '

_~ ~~ ~ __ ~ ___ rfyes, IS sponsor grassroots organiZatiOn? "_0 Yes__ [gJ No Select all that applv to the project 0 Ml!lonty OrgaOlzallOn I S onsor N/A ~ D_~monty ProvIder) _

4 Minority Organization is one whose Board of Directors is made up of 50% racial or ethnic minority members.

5 Minority provider is defined as:

II HOPWA Renewal 2012

29

~ .. ..--------~--- 0 IItst()lIc,;iiYUndcrUt;jJ~ed Busmess (HUB) Ce-;ilt1ed - - - -~-- ::1

S-~lection process for p~·oj'ect 0 'C~·~mpctitive RFP---~ I sponsor ~ Sole source

I' : 0 Sinole SOll!ce

Org-anization's WCC-ec-bs--c·;-te-A--cd"dc-r-es-s--'--=""-'==-='-' Docs your organization maintain a waiting list policy'!

!

I2"J Yes 0 No www.arcot.org

1f1~s, lease attach a copy of the waiting I,ist policy. [Sec Attachment #

_ .. ___ ,,~, _____________ ._ ,, __ 1 _"'''~ _____ _

I certif that this SUbcontr~~tor ~las~~t': --- Assurances: ~ I--i''''''--"- Bee!"! suspended b~~DSff~_or (? de[in~~~t on a,repayment ':ll¥eement,,!~J2,?HS; --'''-"------"-,-,,,,---1

[Xl", Had a contrac,! .. "tenninatc9 by, DSI-IS for, cause; ~ I2J --==-1Tad a !~F~d license or cert~fic~~.F)~r~vOked th,at i:5'!~~ed to carry out the ten~"~' ofthc_ su,,~,~,~,~tr:'tct;;;nd~

J8L.._ Voluntarily ,;~endered any hcense ISSU~[)SI-lS wlthm th"Jl"~(3) years. i l j""'" '""' "" ,""ow," ,,,. e'·' , k3J SUb.C~lltract is in_~riting, dev.~l9ped to ~_~~g.!:!,~.,~,~cnt with the DSHS c~!'!!!~~t, and signed by b?th parties; I25J Programmatic and financial review of subcontractor is conducted in accordance with applicable Office of I2"J ~ Management an~ Budget (OMB) circular; _~~_ _ . __ _

,i ~ " , Procedures used to advertise and award these furlds meet the minimum st~ndards required by OMS circular; hl2"J - Subcontractor re~~ives a writt~n report ofthe;~;;llts of all monit~~ing;;;:ii~itiesconducted; and.. .."--""'. 12"J--- ~.2!iate corr~~,!!.ye action steps are ta~en whe~,:-~ubcontractor is 110t)11 c0!!1~liance with c(~!1tract tc;:.rm=sc.. __ ..J

Program Activity Amount Budgeted for Project Period

Special Note: Please note electronic submission is acceptable of this fonn. The signature of Form A: face page certifies to all of the information indicated in the Project Sponsor Data sheet is true and accurate .

., has documented history of providing service to the targeted racial/ethnic minority community(ies) to be served; and

e located in or near the targeted racial/ethnic minority community they are intended to serve; and • has documented linkages to the targeted racial/ethnic minority populations, so that they can help close the

gap in access to services t()r highly impacted communities of color; and provides services in a manner that is culturally and linguisticaHy appropriate.

6 Includes Supportive Services provided in conjunction and not in conjunction with HOPW A housing assistance.


30

Attachment # 2 Your Health Clinic

Project Sponsor Data Sheet for 2011

,-Zip Code(s) "fPrimary Service Area(s.L ____ . _ _ gtx(ies)and COUllty(ics) o{Prima.')' Service Area(s f-' 7:c5c-0:.-:2:-;0_. ____ .~~____ Denison, Gra)ison Co.

75021 __ .... ~ .. ~ ... _ _______ Denison, Grayson Co. f-7'-'5::cOo:5c:8'-___ ~ _____ Gunter, Grayson Co.

75076 ____ .___ Pottsboro, Grayson Co. _____ . ____ ~ __ ---~-~~----j

c-=7':c50'c9;:c0;--______ ~ ___ . _____ ~___ Shennan, Grayson Co.~_.~ ____________ _ 75091 Sherman, Grayson Co. f-----~.-~--~-~~- ---~----~==~

75092 Sherman, Gra)ison Co. -.-------~-----~-- .

I 7541'-4'--___ ~______ __ ____ Bells, Grays()l1 C~o~. -~----- --- --- - --~---i 1)~-4~5~9 ___________ ~ ~ _________ .. __ +-'-H:..:co:.cw.:..:e:..',-'G"" rc-::a:Ly~s(::.:.)n ___ C~_".o_'_. -- - -------1 75489 'I~()m Bean, Gra)i~m_C"-:(=c:).c_-~ , ~7~549-i=_~ ___ ~--~-~~~~-_·~--~· ~ ~ ______ j _Whitewright, Gra)ison Co. -= ....... ---~~.. I

c-=75'-4=c9:c5;--____ .~ __________ -t-::V:;-an Alstyne, Grayson.C~:o~. __ _ 76233 Collinsvi1J~,_Grayson Co. =1

f--76",2=...4c::5_~________ __ Q~:>,:d()n_vUle, Grayson Co. __ ~ ... ~. __ ~. c-=76cc2=-6,-4,--_~ ________ ~_____ Sadler,SlI<i)lSon Co~._ ._ 76268 ________ ~ ______ ._~_ ________ Southmayd,grayson C()._~ ___ ~~ _________ ~

c2627 1__ Tioga, Grayson Co. .... . .... '

f-, ,::-;~cc~=-;c';;--~--~-~- -.-.-.-----------1 ira~fl~b;):~~~r&:()n Co~. --~ - .. --~~ ;;:;~ -~--~ ~~~- ~~~~a~~rt~~----- - . - J 75439 Bctor, Fannin C(): __ ~ . ________ . ______ . 75443 __ ~ ____ ~Gccoc::ber, FAnnin Co:.. _ _ _______ ~

I 75446 'loney Grove, Fannin Co . -~-~- --- Ivanhoe, Fannin Co. - ----- , . ~,-,,~'"""

75447 .- ["adoniaJ.'annin~()c. _______ . ____ . l

_______ Leonard, Fannin Co. ___ ~ ___ _ _______ +Ran<:/()lph, Fannin Co. ____ _

_______ -t.Bave.l1I1.<l, FannjtJ,_C:~_~~_~_ ________ +"'S,'"-vo)i,]'annin Co._~. ______ _ _ ~ _______ -t-'-releph()ne, Fannin(~~. _~ ___________ _

Trenton, Fannin Co. -------+:=-~-----~~---

Windom, Fannin Co. ____ _

-75449 75452 75475 ~-~---'-

75476 I-----~-----

75479 75488 75490 ~~ -~

75492 ""---

76238 Era, Cooke Co. Gainesville, ~~ooke Co, ___ ~ ~ __ _ 76240 ---

________ +:C'-:}acciccne"'>s'-,v-"icc"ll~,~:ooke Co. ____ --I-c[c-.I:c-·n~d~sa-Ly. 0'()oke Co. _____ . __ ~ __ ~ ~ __

_______ -+~MC'l,..le:.cn::.:st::=erLCooke C()_. __ _ ________ ~M~yr~a2'~(~'0::.:.)k,..e~C~'~0~.---

Rosston, Cooke Co.

76241 76250 76252

--~--"

76253 76263

----~---

--------------________ ~V~,ccll~le~y~V~iew,Coo~~g(=c:). _____ _ 76272 --


(14) WAIT LISTS

3 1

A TT ACHMENT #3 YOUR HEALTH CLINIC

POLlCY FOR WAIT LISTS

It is the policy of Your Health Clinic (YHC) to assist HIV/AIDS clients of Grayson, Cooke and Fannin Counties with long-term rental assistance (TBRA) with funding from the HOPW A grant. At the time that funds Of spaces are not available, a waiting list will go into effect. This waiting list policy will be as follows:

First Come, First Served: YHC's DSHS HOPWA wait list for the above listed counties is to be maintained on a first come, first served hasis. The wait list will renect the name and date of each eligible applicant as they are added onto the wait list. All eligible applicants on the waiting list will complete a HOPW A application that will renect the client's name and the date when this client was placed on the HOPW A waiting list.

Additions to the Wait List: Only eligible persons residing in Grayson, Cooke and Fannin County area will be added to the wait list.

Open Waiting List: The waiting list will not be closed unless it is determined by YHC's HOPW A case manager and the Executive Director that to keep the list open would create false hope due to the extreme length of the list and the unforeseeable amount of time to receive assistance. It will also be the determination of the HOPW A case manager and the Executive Director when the waiting list will re-open.

Up-to-Date Contact Information and Filling Vacancies: It will be the client's responsibility to keep the agency informed of any changes in their contact numbers and address. This can be accomplished either by phone or in writing. The agency will have no obligation to locate the eligible client on the wait list if that client has not provided up-to-date contact information. The agency will contact the client when an opening occurs to arrange an appointment to complete the process for rental assistance. The client will have fourteen (14) days to respond. Documentation of attempted contacts will be maintained in the client's file. If the eligible client has not responded within the time permitted, a second and final attempt to contact the client will be made, with an additional fourteen (14) days to respond. If the eligible client does not respond in the required time, that client will be deleted from the wait list. The next eligible client on the wait list will be contacted.

This policy is only for tenant based rental assistance. The agency's short-term rental assistance does not/will not have a waiting list.


32

Certification of Categorical Exclusion (not subject to 58.5) Determination of activities listed at 24 CFR 58.35(b)

May be subject to provisions of Scc 58.6. as applicable

Administrative Agency (Grant Recipient):_ Dallas County Health and Human Services Project Sponsor (Subrccipient): Dallas County Health and Human Services -

HOPW A Program Unit Project Name: Housing Opportunities for Persons with AIDS/HIV (HOPW A) Project Description (Include all actions which are either geographically or functionally related): Administration. supportive services. short-term rent. mortgage and utility payments to prevent homeless ness for persons with AIDS/IIIV.

Location: Funding Source: funding Amount:

2377 North Stemmons Freeway. Suite 200. LB-16. Dallas. TX 75207 State HOPW Agran1 $1.000 Grant Number: TXH12F999 ~~~~~~~~-

J hereby certify that the abovementioned project has been reviewed and determined to be a Categorically Excluded activity (not subject to 58.5)j)er 24 CFR 58.35(b) as follows: __ ~"

-------=1 1 fenant·based r~t;I assistance. ~__ - ~ -- _-I X I 2 SupportIve serVIces mcludmg, but not limited to, health carc, housmg serVices, permancntl

hOllsmg placement, day care, nutfitlonal serVices, shOlt~term payments for rentimortgage/utJlit~1 costs, and aSSIstance tn gaming acc~ss to local, State, and Federal government henetits and

~ __ ~ __ ~ ~rvlces, __ ~-----;O---C--;-7 3 Operatmg costs Includmg maintenance, secunty, operatiOn, uttlIt!es, furTIlshmgs, eqUIpment,

~~ ___ , "",~,,~p2hes, staft tramlng and lecrultm_~!!,t and other lIlcldental costs, ___ ~_"~~----; . 4. Economic development activities, including but not limited to, equipment purchase, inventory ( financing, interest subsidy, operating expenses and similar costs not associated with construction

_" _ ~~~l?~~,~,~" of existing operations; _~,_" _,,_, _ . 5. Activities to assist homebuyers to purchase existing dwelling units or dwelling units under'

i similar activities that",~~~!.Jt ~n the transfer oftitle,:._. ""_ , i

, 6. Affordable housing pre-development costs including !egal, consulting, developer and other costs . related to obtaining site options, project tinancing, administrative costs and fees for loan

__ ---+-cc:c()"'m~m=itm"'~n1s, ,?:onjllg_~lpprovals, and oth~!~clated activitie~",~hich do not have a phy~ical impact: __ _ 7. Approval of supplemental assistance (including insurance or guarantee) to a project previously 'i

! approved under this part, if the approval is made by the same responsible entity that conducted the

L_",~"",,_.1.;;;~:~;~muen~~~!' ~;ev~~~~~~;,~~~:_~~~~_~_~ll project and re-ev"~uatjon of the e_llvironment~1 findi~~s is not

If your project falls into any o[the above categories. no Request [or Release o[Funds (RROF) is required. and no further environmental approval from HUD will be needed by the recipient for the draw-down of funds to carry out exempt activities and projects. The responsible entity must maintain this document as a written record of the environmental review undertaken under this part j()r each project.

By signing below the Responsible Entity certifies in wntmg that each activity or project is Categorically Excluded (not subject to 58.5) and meets the eonditions specified for such determination per section 24 CFR 58.35(b). Please keep a copy of this determination in your project files.

AA Certifying Official Name and Title (Printed) & Title

November 29. 2011

24 CFR 5S.35(b) - ERR Document 12/04b Region VI

(Date)

15

_" Zachary Thompson. Director , __ ~~ ..... ~~. __ ~,_~,,_ DSHS Responsible Entity Certifying Official Name

HOPW A Renewal 2012

33

Certification of Categorical Exclusion (not subject to 58.5) Determination of activities listed at 24 CFR 58.35(b)

May be subject to provisions of Sec 58.6, as applicable

Administrative Agency (Grant Recipient): Dallas County Health and Human Services Project Sponsor (Subrecipient): Your Health Clinic Project Name: Housing Opportunities for Persons with AIDS/HlV (HOPW A) Project Description (Include all actions which are either geographically or functionally related): Administration, supportive services, short-term rent, mortgage and utility payments to prevent homelessness and tenant-bas~d rental assistance for persons with AIDS/IIIV

Location: Funding Source: t'tll1ding Amount:

303 Sunset Blvd .. Sherman, Texas 7509; State HOPWA gran! $51.554 Grant Number: __ --"T"-X"'I-'..II"'2""F . .c9""9c.,9 _____ _

" __ ~~Ff"'I~nant-b?:~,~d rental assis

[ hereby certify that the abovementioned project has been reviewed and determined to be a Categorically Excluded activity (not subject to 58.5) per 24 CI.'.13: 58.35(blilS. follows:

x r------X

lance; __ ,~,_~,_,,~,,_" I 2. Supportive services inc luding, but not limited to, health carc) housing services, permanent

are, nutritional services, shorHcrm payments for rent/mortgage/utility aining access to local, Slate, and Federal government benefits and

f----.. --.

---,,--

I housing placement, day c' costs, and assistance in g services; 3. Operating costs includi ng maintenance, security, operation, utilities, furnishings, equipment,

r.£cruitmen,t a!!! other incidental costs; supplies, statftraining an~L 4. Economic development financing, interest subsidy,

activities, including but not limited to, equipment purchase, inventory operating expenses and similar costs not associated with construction

crations; or e~nsio~ o(~"i.sting~ ~~buy~-~~u;'~P~~'(jl-~~s~ existing dwelling u~~jts-'--~;-; dwelling unit~ underl osing costs <Jnd down payment assistance, interest buy downs, and!

5. Activities to assist hom construction, including cl similar activities that result in the transfer of title. 6. Affordable housing pre-

------.. ------ .. .--c-c-~~--development costs including legal, consulting, developer and other costs

related to obtaining site _~ommitme~~s, zoning ae2f

7. Approval oj'supplement·

options, project financing, administrative costs and fees f()r loan ovals, and other related ~!!~i_!ies which do not have a"p~£<!U!npact. " __ al assistance (including insurance or guarantee) to a project previously the approval is made by the same responsible entity that conducted the c original project and re-evaluation of the environmental findings is not

approved under this part, if environmental review on th required under Sec. 58.47 .

.. . --------------.---.-~:__-c--= If your project falls mto any of the above categorics, no Request for Release of Funds (RROF) is required, and no further environmental approval from HUD will be needed by the recipient for the draw-down of funds to carry out exempt activities and projects. The responsible entity must maintain this document as a written record of the environmental review undertaken under this part for each project.

By signing below the Responsible Entity certifies in wntmg that each activity or project is Categorically Excluded (not subject to 58.5) and meets the conditions specified for such determination per section 24 CFR 58.35(b). Please keep a copy of this determination in your project files.

'C'C~---=C". _ _ __ ,,"Zachary Thompson. Dir,£lill:... _____ ..... _._ AA Certifying Official Name and Title (Printed) DSHS Responsible Entity Certifying Official Name & Title _Novem~.~:29. 2011

24 CFR 58.35(b) - ERR Document 12/04b Region VI


34

HIV HOPWA ASSURANCES AND REQUIREMENTS

Tlte signature on face page also certifies that all below requirements and assurances shall be followed by each Administrative Agency and their subcontractors.

mv CONTRACTOR ASSURANCES All contractors shall abide by all policies and assurances of the lIIVlSTD Prevention and Care Branch that apply to the programs being provided. The IllV Contractor Assurances are located on the lIlV website at: hltp://www.dshs.state.tx.us/hivstd/funding/docs/HIV Contractor Assurances.pdf A list of policies applicable to all HIV and STD contractors is provided at the agency's website at http://www.dshs.state.tx.us/hivstd/policy/policies"shtm.

DSHS ASSURANCE ANI) CERTIFICATIONS All contractors shall abide by the DSHS Assurance and Certifications located at: http://online.dshs.state. tx.us/ finance/ cscu/08assurances. doc

Administrative Agencies shall assure the following activities take place within each Project Sponsor:

1. 100% of clients receiving HOPWA housing assistance shall receive ease management services. 2. All HOPW A clients shall have a comprehensive housing plan that includes periodic contact with a

case manager/benefits counselor and a primary care physician. 3. Project Sponsors shall document local demand for housing needs beyond their current capacity and

have a written policy that outlines the agency's response to such demand. The documentation of local demand for housing needs is to be done through the use of waiting lists that arc to be updated every six (6) months indicating the date persons were added and removed.


FORM I: BUDGET SUMMARY (REQUIRED)

Legal Name of Respondent: [Dallas County Health and Human Services

Total DSHS Funds Direct Federal Other State Local Funding Other

Cost Categories Budget Requested Funds Agency Funds' Sources Funds

(1 ) (2) (3) (4) (5) (6)

Percentage of Funding 100% 100%

A Personnel $( $0 $( $0 $0 B. Frinqe Benefits $0 $( $0 $ $0 C Travel $0 $0 $( $( 1C D. Equipment $0 E. Supplies $0 $( $0 $0 $0 F. Contractual $52.554 $52,554 $0 $( $0 G. Other $0 $( $( $( 1C H. Total Direct Costs $52,554 $52,554 $( $0 $0 L Indirect Costs $0 J. Total (Sum of H and I) $52,554 $52,554 1C $( $0

K. Program Income -

$0 $( $( $0 Proiected Earninqs '- '-

NOTE: The "Total Budget" amount for the Equipment and Indirect Costs Categories will have to be allocated (entered) manually among the funding sources. Enter amounts in whole doliars. After amounts have been entered for each funding source, verify that the "Total Budget" amount (column 1) equals the "Check Total" below. Check Total For: Equipment = $0 Indirect Costs = $0

$0 $0 $(

$0 $0 $0 $0

$0

$C

*Letter(s) of good standing that validate the respondent's programmatic, administrative, and financial capability must be placed after this form if respondent receives any funding from state agencies other than DSHS related to this project If the respondent is a state agency or institution of higher education, letter(s) of good standing are not required. DO NOT include funding from other state agencies in column 4 or Federal sources in column 3 that is not related to activities being funded by this DSHS project

18

(;)

m

FORM 1-5: CONTRACTUAL Budget Category Detail Form

Legal Name of Respondent: \p;;.l1as __ G911;'-tV. Healih and-Human Services

list contracts fix services related to the scope of work that is to be provided by a third party. If a thlru party is r,oj yet identified. describe the service to be cor\trac(ed and show contractors as "To Be Named: Justification for any contract that delegates $100,000 or more of the scope of the Pro eel m me respanoem-g IUnOIr,'l request must De al1acrte\l Demna mlS IOrm

CONTRACTOR NAME 058

071 076 055 472 DESCRIPTION OF SERVICES (Scope of Work) Justification Administrative Supportive Permanent TOTAL

(Agency or Individual) Costs STRMU TBRA Services Housing

DCHHS - HOPWA Unit Project Sponsor will provide Short Term Rent. HOPWA funds must be utilized for STRMU, and Mortgage and Utilities assistance (STRMU), and Support Services. 7% is the maximum allowed Support Services to People Living with H1VJAIDS for administrative costs (PlWHA) and the'lffamilles. $65.00 $550,00 $0.00 $385,00 $0.00 $1,000

Your Health Clinic Project Sponsor will provide Tenant-Based Rental HOPWA funds must be utilized for STRMU, Assistance (TBRA) Short Term Rent, Mortgage TBRA, and Support Services. 7% IS the and utilities assistance (STRMU), and Support maximum allowed for administrative costs Services to People living with HIV/A1DS (PLWHA) and their families. $3,019.00 $3}25.00 $35,925.00 $8,885.00 $0.00 $51,554

$0 $0 --$0

$0 $0 $0 $0

TOTAL FROM CONTRACTUAL SUPPLEMENTAL BUDGET SHEETS $0

,-----,$;':::""""",4' (0 ())

19

FORM 1-5: CONTRACTUAL Budget Category Detail Form

legal Name of Respondent: [5a1Jas County Health and Human Services ~

List contracts for ser/lces related to the scope of work that IS \0 be proVided by a th'!fd party if a third party 'IS not yet identified, descnbe the service lI) be contracted and show contractors as "To 8e Named" Justlflcat:on lor any contract that deiegates $100,000 or more of the scope of the role~lln me reSpOn081ll 5 'W'~'" ,,,,,,uuo..'. "'U~' '-'<C "H~~<"O" ""'''''U ""~ '''' '"

CONTRACTOR NAME 058

D77 D76 055 472

(Agency or Individual) DESCRIPTION OF SERVICES {Scope of Work} Justification Administrative

STRMU TBRA Supportive Permanent TOTAL Costs Services Housing

-DCHHS - HOPWA Unit Project Sponsor will prOVide Short Term Rent. HOPWA funds must be utilized for STRMU. and

Mortgage and Utilities assistance (STRMU), and Support Services. 7% IS the maximum allowed Support Services to People Living with HIV/AIDS for administrative costs (PlWHA) and their families 565.00 $550,00 SO,OO 5385.00 50,00 51.000

Your Health Clinic Project Sponsor will provide Tenant-Based Rental HOPWA funds must be utilized for STRMU, , Assistance (TBRA) Short Term Rent, Mortgage TBRA, and Support ServIces. 7% is the and Utilities assistance (STRMU). and Support maximum allowed for admmistratlve costs Services to People livmg with HIV/AIDS (PLWHA) and their families $3,019,00 $3,725.00 $35,925.00 S8,885.00 SO 00 $51,554

$0 $0 .-$0 $0 $0 $0 $0

TOTAL FROM CONTRACTUAL SUPPLEMENTAL BUDGET SHEETS $0

r· 152,5541 (0

---,J

1012612011 DSHS HOPWA FY 2012 Revised' 7/6/2009

38

Memorandum Dallas County Sheriff's Department

Date November 15, 2011

To Darryl Martin, Commissioners Court Administrator

From Gary Lindsey, Assistant Chief Deputy, Operation Services

Subject: Donation of Sweet Feed for the Kennedy Livestock Center

OVERVIEW

Retired Deputy Sheriff Sergeant Rufus High, desires to donate and deliver 2,000 pounds of sweet feed from Oklahoma to the Dallas Sheriff's Department Kennedy Livestock Center. This is in response to a recent news story on the large amount of livestock we generally have impounded, especially the abundance of donkeys, and the shortage of hay.

BACKGROUND

The Dallas County Sheriff's Department is mandated by statute to impound estray animals within Dallas County. One of the many costs of the estray animals is the expense to feed the impounded animals. This expense varies with the weather conditions and availability of hay.

One ofthe latest trends we have encountered is an influx of donkeys being abandoned due to the cost to feed the animals. Due to the feed costs, donkeys and other livestock are being abandoned at an increasing rate and resale is proving difficult. As a result, we are forced to keep animals longer than we normally would and endure additional feed costs until they can be placed.

IMPACT ON OPERA nONS:

This donation will assist in reducing the cost of feed through the winter. In addition, it will cause our current feed supplies to last longer. This type of donated feed can also be given to the other animals at the Livestock Center.

As the winter months quickly approach, the need for extra feed will be required and this feed will assist the animals to better endure the colder temperatures in the coming months.

39

FINANCIAL:

Dallas County will not incur any expenses for this donation or the delivery of the feed and it will reduce the impact of increasing costs to teed impounded animals.

I_EGAL INFORMATION:

There are no legal issues identiiied.


This recommendation is consistent with the Dallas County Strategic Plan, Vision 3.1 Synergize Public Safety Programs and Services across Dallas County in order to maintain the highest level of public service with regards to mandated impoundment of Estray Livestock and their subsequent care while reducing costs.

RECOMMENDATION:

It is recommended that the Court authorize the donation of 2,000 pounds of feed to the Kennedy Livestock Center.

A Gary~y Assistant Chief De ty Dallas County Sheriff s Department

DA.LLAS COUNTY COUNTY CLERK

,JOHN F. WARREN

November 14, 2011

To: Darryl Martin

40

Commissioners Court Administration

From: John F. Warren, County Clerk

Subject: Grants 0ppOltunity

Backgrm.mli of Issue

The County Clerk's Office is involved in several projects relating to the implementation of a virtual office as well as a complete disaster recovery and business continuity plan. In order to achieve this objective, it requires that all of the County Clerk's work processes be automated. As you are aware the clerk's office is currently in the process of converting to a paperless environment all of county courts, including the commissioner's court

In an eflort to save local taxpayer's money while further automating the County Clerk's offlee the derk has reviewed inJ,)rmatioJl relating to various grants that are available to local governments. These grants arc rdated to technology enhancements and arc being pursued by local governmental agencies as well in order to save local dollars. Since Dallas County lacks the resources to pursue and \vritc technology related grants~ the County Clerk wOllld I ike to engage an outside agency (Grants Office LLC) to assist in both finding and writing grants on behalf of the Clerk's omee.

The purpose ofthis briefing is to present a proposal and recommendation to the Commissioners Court to allow the County Clerk's ortiee the opportunity to engage with an outside agency for these services.

Impact 011 Operation

As indicaleclJhe Goun!:L~;l",[h,'s oHic"-J2[oposcs to enter into an agreenwnt with Qrants Of1ice ]LCJ;llr theP'JLStliLamL',Vriting oflcchnology related grants on the behaILQLQ[jJll!§. County Qerk's offic~J;;[al11sLLC:j"s_a full service provider <:)1 strategic grauts dcyc!opment se[Yis;"s.XQI gQYefllmc11taJillicllCic!U1S well as nOl1::m:ofit organizations. Grants Office LLC initial services wil I consist of four phases '"' [(,!lows:

Records Building 509 Main Street Dallas, Texas 75202·3551 (214) 553-7099

41

L Needs Asscssment/Pro,ied Plan Grants Office Project Manager and Grants Oevcloprnent Consultant will work directly with teile department to gather infi.mnation that is necessary to complete thorough research and assess the department current goals and needs.

2. Research With the inj\Jrlnation gained in the Needs Assessment phase of the projcct(s), Grants Oflice will have the direction it needs to begin its grants research. A grants development consultant will reseal"ch funding opportunities that will support the programmatic and institutional objectives oftbe department.

3. Consultative Sessions Grants Office will consult on the research provided to the client in order to provide additional insight, ans\ver questions, make recommendations and advise on appropriate grant seeking next steps.

4. Grant seeking Plan Once lhe research has been completed. the Grants Office research staff will work directly (via consultative session{sD with tbe departulents project manager to streamline the resean:h into a workable plan. Typically, the plan will outline the timeiincs, deliverables and action itcms associated with particular grants.

After completion of the above fom pha~cs if the department desires to pmsue the identified grants, Grmlts Ollice LLC will then prepare/write the grant for submission to the appropriate agencIes.

The ovemll bene!it of engaging the services of Gmnts Office LLC allows the County Clerk's office to obtain other funding reSOlITces to virtuaIize h1S office operations whi1e creating additional elliciencies. Gnn! funding will also allow the County Clerk to immcdiately begin implementing technology enhancements that provide public access to all records in his omcc. It addition grant funding will allow the onice the ability to implement a complcte business continuity of operations and disaster recovery I(lr the County Clerk's office.

Financial Impact/SCHEn ULE

The County Clerk anticipates that engaging Grants Office LLC will give the clerk's office access to available grants in exccss of $250,000. The cost to engage the initial service which includes the four phase listed above will he Sl,900.00.

Because deadlines for the submission of grants are ncar and there are competing entities, the County Clerk would like to engage Grants OJIice LLC as soon as possible to perform grant writing and submission on behalf of the office. This part (preparation and submission) ofthe proposal is considered additional services. The cost for additional services is approximately $1 (J,OOO fix the preparatioll and suhmission of three (3) to tour (4) grants. The total estimated cost tor the initial pahase and the additional services is $11,900. This project can be funded trom the County Clerk's Records Management FWld.

2

42

Strategic Plan Compliance

The implementation orlhis project is consistent with Dallas County Strategic Plan: Vision 1.4 Dallas County provides mission critical programs and services to its stakeholders by implementing standards of operations, innovation and technology_

Recommendation

The Cotmty Clerk recommends engaging Grants Of1ice LLC to pursue available grants available to local governments lor technology enhancements as briefed. This service will greatly enhance the services this ofnce provides to the Dallas County legal communities and general public while creating cHicieneics in the County Clerk's operations.

Recomm )7

L/;I~~--·····~~-·-.-----.~p~.~,-"'-,~,--.-~--,,-,~"'-,-'''-.~-.---.- ---- -~~,--"'" J(/al1'en, Dallas County Clerk

3

43

DALLAS COUNTY PURCHASING DEPARTMENT

November 22,2011

TO: Commissioners Court

THROUGH: Linda S, Boles, Purchasing Agent

FROM: Gloria Torres, Senior Buyer

II NOV 16 Prj ~: 0 I

SUBJECT: Discretionary Exemption for the Purchase of ACRS Kiosks and related software and maintenance

Background In April 2010 and as a test program, the Community Supervision and Corrections Department (CSCD) purchased two Automated Client Reporting Station (ACRS) kiosks to work in conjunction with the department's Corrections Case Management System Application Software System to allow low risk clients to check-in at an automated repOliing station thereby complying with their monthly check-in requirement. The purpose of this briefing is to request a discretionary exemption from the competitive procurement process to allow for the purchase of additional ACRS kiosks and related software and maintenance support from Hamer Enterprises (manufacturer),

Operational Impact The ACRS kiosk system allows clients, who have met strict pre-established guidelines, to check-in / report regularly and answer a series of questions at an automated reporting station. An ACRS system coordinator and technicians assist these clients and monitor their progress. These systems are excellent for effectively optimizing existing resources, and they provide a useful basis for rethinking and reengineering the agency's operations. With an ACRS system, one community supervision officer can manage a caseload of 500 or more low risk clients simultaneously, whereas a community supervision officer working without an ACRS system will manage a caseload of approximately 130.

Financial Impact

Funding for the purchase of the system and continuing maintenance is available within the FY 12 CSCD operating bUdget.

509 Main Street, Suite 623, Dallas Texas 75202-3340 (214) 653-6498 • Fax (214) 653-7449 • g\[email protected]

44

Page 2

Legal Impact Exemptions to the competitive procurement process must be approved by Commissioners Court. Hamer Enterprises is the sole manufacturer of the software and related kiosks. As a result, the exemption for this purehase is provided under Local Government Code Chapter 262.024(a)(7)(A) as a sole source purchase.

Strategic Plan Compliance This purchase complies with Vision 3 of the County's Strategic Plan Dallas County is safe, secured and prepared.

Summary The Purchasing Department, in conjunction with CSCD, recommends the Court approve a discretionary exemption to the competitive procurement process to allow the purchase of the additional kiosks and related software and maintenance from Hamer Enterprises.

Should the Court concur with this recommendation an award Court Order will be scheduled for the next available court session.

45

DALLAS COUNTY PURCHASING DEPARTMENT

November 22. 20 I I

TO:

THROUGH:

FROM:

SUB.JECT:

Commissioners Court

Linda S. Boles, Purchasing Agent

Gloria McCulloch, Purchasing Contracts Supervisor

Same Day Rationale: Bid No. 2012-013-5795 Annual Contract fiJI' Janitorial Services for the Frank Crowley Courts Building, Lew Sterrctt Justice Center. and Adjacent Towers

Purchasing is requesting a same day briefing and court order in order to allow the new janitorial services provider lime to interview potential new employees during the Thanksgiving holiday period, set-lip and transition in by the December () I. 20 I I start day.

46

DALLAS COUNTY PURClIASING DEPARTMENT

November 22, 2011


THROUGH: Linda S, Boles, Purchasing Agent

FROM: Gloria McCulloch, Purchasing Contracts Supervisor

SlIB.mCT: Award Recommendation: Bid No, 2012-013-5795 Annual Contract ten Janitorial Services for the F,'rank Crowley Courts Building, Lc\v Sterrett Justice Center, and Adjacent Towers

Background On November 10, 20 II, the Purchasing Department received and opened cleven responses for the atcwcmenlioned solicitation, as authorized by the Dallas County Commissioners Court The purpose of this briet1ng is to make a recommendation of award to the lowest and best bictcter meeting Dallas County minimum specification requirements.

OperaliollalllnpaCl The contract provides janitorial services to the Frank Crowley Courts Building/Lew Sterrett Justice Center and Adjacent Towers. The specifications were based on the minimum specification standards and requirements for janitorial services that were briefed and approved by the Commissioners Court, including but not limited to reducing the evening/nightly janitorial services to three (3) days per week (Sunday, Tuesday and Thursday) based on a maximum 5,000 square feet of cleanable space/person/hour during a six hour period,

The Frank Crowley facility is estimated to have 419,050 cleanable square feet of space, This equates to each firm needing provide a minimum of 14 evening/night personnel, The statllng level proposed by Global Building Maintenance Inc, (lowest bidder) reflected 12 individuals assigned for evening/nightly cleaning. In addition, each finn was required to provide a reference identifying a former and/or prior contract based on cleaning a t'lcility of at least of 300,000 square footage or larger, Global Building Maintenance's references reflected t'lCilities of 180,000 square feet or less,

Due the size and limited number of days the evening/night crew has to perform nightly janitorial services, it essential that the janitorial service provider have adequate staffing and experience levels to satishlctoriiy service the t~lCilities outlined and in accordance to the bid specifications requirements. As of result the Purchasing Department and Facilities Management recommend that Global Building Maintenance Inc's proposal be deemed non-compliant for award consideration.

UI3M Enterprise, Inc, (sccond lowest bidder) provided all of the required documentation, addendums, experience reference information, and correct staffing ratio for the evening/night crew. UBM Enterprise Inc.'s references reflected very positive responses and included current contracts in excess of I million cleanable square feet (Le, Bank of America Building in Downtown Dallas and DFW Airport Terminals),

As a result, Purchasing and Facilities recommends award to UBM Enterprise, Inc, the lowest and best bidder meeting county requirements,

A letter has been sent to Global Building Maintenance Inc, informing them of stairs recommendation to award the eontraet to the lowest and hest bidder,

47

fillllncialinwact By awarding this bid to the lowest and best bidder (UBM t'nlelprise Inc), the projected annual cost will be $285,965,52, 711is represents an increase 01'$7,611.91 when compared to the lowest proposing firm bid of $278,353,61.

Strategic Plan Compliance

The recommendations included in lhis briefing are consistent with Dallas County Strategic Plan, Vision 2,

Recommendation

The Purchasing Department, with the concurrence of Facilities Management recommends that Bid No. 20 12~ 013-5795 Annual Contract for Janitorial Services for the Frank Crowley Courts Building, Lew Sterrctt J list icc Center, and Adjacent Towers be awarded to (IBM Enterprise Inc., (the lowest and best bidder) meeting Dallas County's minimum specification requirements. UBM Enterprise, fnc. currently performs janitorial services at the County Henry Wade Juvenile Justice Center and JJAEP tilcilitics with no complaints and/or deductions. As a result, it is further recommended that with no performance bond be required under this contract.

Should the Court concur with the aforementioned recommendation, a Court Order is on today agenda for immediate action.

TABl'I.ATIO:\ SHEET

Bid :\0. 2012-013-57'15 Annu<11 Contract for

Janitorial Services for the Fnmk Cronle),

Courts Building, T..{~w Sterrett Justin'

Center, and Adjacent Tower~

Opening Date: 10-:\0"-2010

DESCRIPTIO:\':

:"ICTRCA CcrtifiNi Vendor C('rtifed R~' Oth('r AgenQ

EEO! Dallas CUlHl!Y Ta:\pll\{'r'?

How \\('re }OU notified'!

Addendum Rt·turned?

:\OTJ:::: Dallas County dOl'.~ not guarantee lln\ quulltitic.\ (c1eanabh' square footag('j to

be ser\'iced or purchased under this

contract. The quantities (cleanable squart' f'Hltag{~) indicated in the hid llrt' h;lsed nn

prior yt'ar data and may not rdlect the actual IlIUHl!it)' l"e(jlHred during the

dUflltion of the (olltrad. All pricing helow

shaH iucludt' alllahor, penouncl, wf\'in" supervision, administration. managcml'nt,

rcrorts. forms. documentation, inslJl"alln~, material,

~up]lli(~s, dU'mi;:;lls, tooL>, etluipmellt. p:ur! all hellefits. o\'erhead, t)n(~s. fe('s, fUI'J sUl'charg;<,s, shipping,

transportation. frr.iv,ht. ~lnd ,Ill other incidentals !H'tc.~~arv to pro\'idc the highe.~t

quaJit~ of ianitoriaJ .'enif('.~.

Est. Qty,

VENDOR #5

\1cmhers Building

\laintenance Ltd

11 "363 Denton Dr #217 Dallas, Texas 75:29 Chong ;\nn Kim

972.241 SJ1J 972.2417691 f:lx

Yes State of Texas - Hub, 175196834720(),

Expires: Julv 2012,_)

DfWMinont)

Busines, ("ounnl -

MBE Expires Jul 31 2012

Yes Yes DC website

No

YEXDOR#(,

budding

Inc

. "\:one lnd)CJted

Ro:,ponse

\1:CbSllt and Ldlcr

DC

Pag~ 1 of 8

1fj\'F.:\Don #7

!iii .. '"'''' '" BIHldlllg Se[\ )Co:,

11503 R~eder RJ

L,75229

Hengst 406 2792

l-i..esponSt' . :":one Indlcil!o:d

\\ehSlle

\"£;'';DOR 118

bllerpn~e Inc

11102 Ables Ln

l"x 75229 Kiln

IRccommcndcd for award

-f':>. ())

1 A1H'L\ rlO_\ ~llEET

Hid \0. 2012-0]3-."795 Annual Contraft for

Janitorial .'it·rvices for the Frank CrO\\k~

Courts Building, Le\\ Sterrett Justice

Center. and Adjacent TO\H'r~

Opi.'ning Dale: 10-;-;0\--2010

DESCRIPTIO\':

Janitorial Services (Based on J Da.H per

week Ewningi\ight Services on SUnlby,

ruesday and Thursday with a \faximum

Ckaning Production Rate of 5.000 sq. ft. p('r

hour) - per Iht' terms and conditions set forth

in thl' bid solicitation this mc!udes the

g<'ncra! and tedHlical ft'quirements and

cJI~llning schedule IlHltrix. :\'ole tu all

Bidders: All the locations stat<'d in thi.~

5<'etion will be awarded to one (1)

Contractor

Est. Qty.

i Locallon FI<lOk Crowley Cowts BUlJdl1lg. .f lCJYS() square I:;:; Rlvcrfronl 8hJ. Dallas, -lexas 75207 feet

Spc":lfy til..: cx,Kl actual nllmbc:r or employtcs

10 \)(; as_'=lgned to tach evelllllt',nlghl ern, to

perform FHlitonal \CT\ ICC, III !lw dlca Slated

aboyc' (1'1c,ISC LbC \Ahok numbcl 0nly and

pkase do not use ranges (I.e_ 1-2,3,4, 19-20.

elc ) !f \ our t1 rm chose to Lhe rangc\ the ,malIn of the range [lumber \~ll[ hc Ll~eJ f()1

D,llido Co un!, cakuL!11on fOi swfflllg rall(\

2 LOCd\l(lil Lc\\ Sterrett JllstKe C<:nkl III \V I, UO(I -"quare:

\0I11111L'r<:"" S! Daibs.1e_,a~ 752U7 feet

Speci fv thc c;"'<!L'I,'aclllal n\lmb~r or ~mpl()n~L~S

I() bc assigned to <~;!Ch c\'cllIng,'fligilt en;" to

rcrfofmlanllOilai SCf\lces ill the :nca slal(:d

:iho,e I'Pkase LISC whok l1umbtr onil-' and

pJcas~J(jllotLJ~cranges(:c 1-2_:;'--\ 19·2ll_

c:lc) If)'our firm chose to use ranges Ihe

,malic;i oCthe range Ilumber Illll be IIsed lor

Qallas Count\' c'dkul,\ll<lD for starfill? [<Ita)

I IlcatlOn \onh !-('"cr.I' ~ \\ ('UIllIDl-'fCl-' ~ (;')l)

St Dalia, :'~\,jo 7;2{)7 ~quare

feet

VE'!DOR #5

>'kmhCTS Budding

\1alnlcna!lCt ))U

11 }63 Denton Dr #217

Dallas, Texa~ 75229 Clwng Ann K1Jn

9722.f181~1

972_24! 7691 fax

SO O--lli)

15

S(\,0_~20

SO '}_~2(

$8_112

52_2--\(

VE:\l)OR .. 6

14

Buddmg

Inc

fa:.;

su 0:'-00 S 1_~(H58

SO 085(1 S 13,26(1

su i [1)0 S47~=

Page2of8

tffllu:...:nnll #7

Buddmg ~en ICC,

! 15U3 R::tder Rd

SO (l26i SI_-;i_:>~6

i4

SO OJ35 55.226

SO U35'! SlY;!)

fia '-'1:"': nnu #8

" . ,lllcrp(I,e Inc

111(J2 Abb tn

I'

1'.,75)2'1

KIm

50025\1 SI25_71) ()(l()O

SO (l3_~11 S5A(JU ()()()U

$1) U--\ I (I SU71 _'UUC'

-f:::. CO

T\Bl"L\ TlO:'\ SHEET

Bid :-\0. 2012-013-5795 Annual Contract for

Janitorial Services for til(' Frank Cr()wll'~ C(}urts Building. IA·w Sterrett Justice

Center, ilnd Adjacent T(nH"rs

Opening Dat,,; IO-:'\o\'-ZOltl

DESCRII'TTO:,\:

Specif~ the eX<ict.',lCtual number of employees

to be asslgn"u to each c\'cmng.:mght crew (0

perform pni!oflai sen-ices lfl the ;HI:., slalc,] above (Pl<:~se use whok l1umbC:1 only and

please do not usc ranges II C 1<:,3-4, !9-20 etc ) If \'our firm chose 10 use nlng,", Ih,;

smaller ()(the range number \\111 be llSd for Dalla, ('()unt\ calculation tor SlaffinglallO

~ Louilion SU7:J.nne L Kay, - South TU\\Cf 1 U W ('otl1merce 51, Dalias, Texas 75207

the e,\ad,aClual number of cmplo\'\ces

10 be ",sIgned (0 each evenmgimght erew to

p~rforrn janl lOria! sen le~s In the area qaled ~hOH-' (Please ll~c \~hok nUlnoc;r onl\ <lnd

f1kasc Jo not lI~C ranges II l: 1-2,3-4_ 1 'i_20, etc) Irvour fll-m chose to lise langc:s ,he

smailer orlh~ range numher \\dl be lISed for

Dallas County caiculatlOn for Sluffing laliO

5. CO,! for On-Sitt" Dayfime JanitOrllll

Ckaning P<'rsonncl, as per bid _~pl'l'ifil::ltwn~

for the list~:d locatioJl (s):

5"1 flanh Cio\\lcy Couns Bllilding

_, 2 Lc'\\ S(cneH JUStice Cenler, Th~ Oll-oltc

p(;r~'Hlnc:rS ~I! lhh locallon \lli! be IL'qulrcd l(l

\Iork tllle" I-:\) ~'ight hour shllh l\hlCh 1'111 «)\(;f a !11<.:rl(\-fnur (24) period 7 d~ys PCI

wed 1I1ciudlllg all holld'n,\

Vo(e (() ..If! Ridders: DallllS Coumr ,..i" (111) JHly/or '\i!n-icl'x rentiered. Deduuio!ls wilt appZr ill (he el','I1( oj ab.lentccisnt ((( (lie

hourI} r(l{<,. ill! on-sire /)artilll( Jillli((lria!

(,!,,{jllill;': Persol1nel mus( si;.:n-in//ugill 01/(1

.\-ign-Oln1o;.:oul doi(r_

Est. Qty.

:::,630

6024

!;_7()1j

oquare

feet

h()u,"

hOll[,

VfNDOR #5

\kmbcl's Building \1amtcnance Ltd

11363 Dent{)n Dr !i217

Dallas, Texas 75::::9 Ch0ng Ann Kim

972241SJ:l1 972241 7691 h;;;

SO O~20

510_5000

SIO 5000

.$1,641

563,252

591_%0

~\T,"non #6

Bllildmg

Inc

SO 1000

S 11 70(JO

S 11 700(j

Page30f8

"' I Andre\\s Building Ser\ ice,

15fL"i !ZeeUel Ru

T,,- 7"-229

S3,l 56 SO 0_,59 S L 1.~3

570.480 510 H"OO SM,36(i

S!\! 85("10 $9.' _046

IVE:\"DOl{#S

EnterprISe Inc

Abk~ Ln

T,7522')

Kim

SO ()470

S to :'5()O

SIU 2500

S I ,4~,-, ,2UU

$6! .746 O{)\I(1

SS'-U'iO OU!)U

Ol o

T.\B1·I~.\TlOX sIIrer

Bid '\0, 2012-0lJ-5795 ,Annual ('on tract for

Janitorial Servic<'s for the Fran k ero\\- fl'y

Cnurts Building, l.('W Sterrett ,Just icc Center, and ,\dj;ln:nt Tow('rs

Opening Date: IO-\'oy-2t)1O

DESr:rul"I'IO:'\:

6, Option a! Service" (As Heque.~ted by Dallas County Project Conniinator or [)csignee)

Spcnfy COS! for ,\ddlllOnal ServIce Hour ThiS

lm(' I, lor ~peClill ,eh('dukd events and

cn1('rgcnc:v"typc sen'lces; slich as rcspondlllg to a mol" kak dunng p~rI()ds \\hen thelc IS 110

comp~ny ,Iair on-<,lte (1 e ciuly mOITIing (11

late e\cnmg hOIHS ()f \\"(:ekemb) Services

prO\ IlkJ In ~IKh Cln':lImstanCe5 must be rcqucslcd by lhe j>rO)!:CI Coordinator or

deSignee. <lnd ~\)Il he charged to thc

conllngcnC\ IlI1e ill the contract

7 Spcnfv Cost for Pertonn<lncc Bond \~ifany) please reler (Q Insurance requirements for

dc:talb ____ ~_,". ________ o~fJ ufTotal Bid Cost

Sp(,Clf\~ any addlllonai C(lI11men[s,C(!stietc

Included with \-our bl(J proposaL If applicabic

ShJuld IOU; firm be C\11'Hdcd ibiS cmHrart,

descnbc I\bat {If an\ I portl\ln oClh( bid

)equlrements I\dl be ,ubullllraC1ed (lUI

Spt:Clh Prompl.Early Paymclli Dlscounl l'ellns (if anY\

Cheekh~l; !l()('unwnls 10 he ~uhml!ll'd \\ Illl

bid p,'opusal n'~p()n~t' - ill! must lit litkd for

Hienliftralion:

Est. Qty.

VE';I)OR #5

\lcmbns Budding \T;II1l!enancc Lid

1 1363 Denton Dr #217

Dallas, Ta<!s 7'5229 Chong Ann K 1111

972241 )In! 972,241.7691 fax

1050-'h:

1 -'1 "~o

NA

.. \Itachcd

.\io Comments

~VF:"'mOHi!6

l\i¥Onentai Butidm,t

In(

l~(mh

35"/0

EqUIpment,

d~:>~

Page 4 of 8

RTh\\T'iOOR #7

~,·\lHJr(O\\, BUilding Str\ leT

50hr

;";olhmg IndICated

da)s

,',·soon !iR

l:nterpfl5<e Inc

11]01 ;\blc~ Ln

1'., 7521')

KIm

13 :'U hr

3 5"/0

or ;-';Ighl Ckaner~

da\'~

S285,965,520{)

01 -'

·i.\B1.LI. TIO\ SHU"i

Rid '\0. 2012·013-5795 Annul!! Contnu.'t for

.Janitorial Services for the Frank Crowl('~ Cf)urt.s Building, LI'\\' SlI'rrett Justi!:t.' Center, and Adjacent Towers

Opening nak; lO-:-onv-2010

DESnurTlO:,\;

I Orgallll;ltlonJI chart TI1<: or&am7atlU!l chart

Illll~l clearly dwgram;s!l\l\\ the structure of

"(jur compdn~·ilrrn organinltlon and the rclati()nship~ and rdati\c ranb of its parts and

posltions'jllbs

Narnc~ and tdcpilollc number of the

Accuunt 1\:lanilgeJ:[xeCUll\C, Slte .. Projl:ct

:"1anagcr, BllIJdlIlg (Juabty Control

!\langer.lnsp\:ctor and BlIllllg

Manager.''C oordi lllHor

CmnpanyTlml Ill1erna! POiILll:S Jnd

procedure, to l!ldllde bncf Information abolll

till: rceo!d~ k(:j)! on empioyees before. dllnng and ,lltl:r dnpll)vri1CnL and h()l~ background

CilC<:KS arc perfomlCd

.-, Sarnpk <:opv of compan;,:,ii[1ll Inspection

Checklist

:- Sillllplc cop\' o( c(lmjxlJl\:tlrrn Service

Definen<:y Rcpor1:1_og and Resulution Form

- Sampk copy or Floor ?\1allltcnanctC Scheduk

and MamtdlanCe Reporl flJr monthly and 'l'l;Jrlerij ~crvi[cs

- ClIst(ln1(:1 Rdcn::nu:s and E:-:pe!lcnct: (Sec

Scell(ln 3 <; for detail Icqlllfcmcnts -- mll~t

c'llnpictc: Dallas Count) reference forms)

Trainlllg Phn i St:(: SectlOIl :; 15 in, detail

rC:(llliremcntsl

K(Cv Control <lnd SeCllrit\ PLlIl (Sec Section

11'> fur Jcta!l lequl!emClllSl

rilfcr~ge &: Yand;\llsm Plan \S<:c Section

j 17 for ,kl!!il ,equ:rcrncnl,,)

COllting(Cnc\ PLm ,See Sn;tlPn i 1 ii for

dctdil !cqlllrcmellt~ to IIlCiuck cmplm.ces

rcplacL-Illt:n!S I

Est. Qty.

VE~DOR#5

\kmbcrs Building

\'laintenance Ltd

11363 Denton Dr #2]7

Dallas, Texas 7"1:9 Chong ,\nn Kim 972 1418131 972_24L7691 hx

Ih.rf.''\'f)OR #6

BuilJing

Inc

a1469,5:: {lOU.., f~\

Page 5 ofS

flh"F,nOR #7

.And!cI\.' Buildmg Scf'dCC,

\,v,\,nnll #8

Enterpnse Inc

111()2 ,\blc, Lil

1":-;7'517.:)

~273

11972_2430737 fen

(Jl I\)

TARCL\TlO:"O SHEET

Bid :\0. 2012-0lJ-:;7l}5 Annual Contract for

Janitorial Srfviccs for the Frank Crow!c~ Courts Building, Ln~ Sterrett Justite Center. <lud Adi<ll'\'f)1 Towers

Opening Date: lO-:-;ov-2()lU

nESCIUI'TlO~:

1 Transition Plan (See Section '319 fordeuil reqllirement~)

:: ()uallll- Control Plan lSI''' S"c!lon 3_~O for

detail rt;qullcnH:nlS)

- CurrellvLilest '(e~lI Flnancl,!i Slalt;menl

(Se~~ Section -' 22 (ur detmi requJf\;mcms)

~ Equlpmcntln\cllto[\, 1.151 (SCC St;ction

4727 fur detail n.::'-lUlfCnlcnt IlhlCh mcludes a

listing of all the eqlllpmcnt that \\'III be utdllcd

under thiS conl!:lCl to mclude eqUipment

quantlt;.- amount)

__ :-'lWBE Forms

-= Dallas County Insurance Allidanl or a current CoPy uftbe ACORD (er1lfiCak of

Llabliity In5uraflcc 100rm tl1al mUlca!c the

coveragc and 1nel amounts

I List or cmpio\'ce namel5 i_ J(lh title (s'i, ll'h

deSCriptIOn bL emriO\lllCtlt datei~'I_ and

current pay rate lSI urthe ~tatf who \\111 be

aSSlb'ilcJ to thiS contract Illla", he furlll~hed

ll[10J1 nOtice of ,!\~arJ or \\llh bid Ii' ~i) deSlrt;d)

Please answer the que"[i()l1~ listed helow

DId I'uur ,'omp,lIl:-, check Dalla'- County website

(http ,''-cnV\\ d,llla~c()unt\ org dep'UlmCIli. pUlch

asing'currcn(jmb hlml) for am addendulll_'

update,_ alJ(ior chaJ1gc~ to the bid collcilatlon"

Est. Qty.

VE:."i"DOR#5

\1cmbn:; Rllliding

:-falfl!Cllilllce Ltd

11 :;6?- Denton Dr

#217 Oalla5, Texas 7')'2]9

Chong Ann Kiln

97'2 ?41 SI'.j

91':':_]41769\ fax

Yes

IVP,'DORI!6

BUilding

:vlmwna Dr., Sre

rt;xa~ 7'5220

Page 6 of 8

VE\"DOR #7

BUilding Sen Ice,

II <;0:; Reeder Rd

rx 75229

Hengst

MhTsnnR #8

Entnpnse Inc

1110] Ables Ln

07} 7 filx

Ul (0

I ABtl.A 110;\ SHED

Bid ;'\0. 2012-013-5795 Annual C(HHract for

Janitorial Sen-ices for the Frank Crow!e~

Courts Uuilding, t.,~w Sterrett Justice C"nll'r. and Adjan'fj! -r(lwer.~

Opi.-ning Date: 1{)-Xny-20JO

DESCRlT'TlO:\:

the name. kkph.lilC numher ;wJ email

addrcS5 orthc aCCOlill1 rcrrc~cnt;jli\(~ IAho \Iill

hc handling and man:\glng 1hls

~l:count l'<o!c.lt I, Ihe I'C~P()lblbllltJ uftil(?

'aw'orded hi Jder to notlf) D'oIIJ, l~\luj\I,\-' of 3ny

,IC(Ount JCrrcscntall\C and ()i

sont;lC( pcr~on (hange,

Dallas Count} rna;. elect :0 i\l\ard 1111';

WllCllil\IO!l 10 h01h a [lfli11il.n and scnJl1dary

c:mtmclor Should Dalla, Count,\-, cnosc this

option would your COlllpiwydirnl be II-dllflg to

,ene as secondary contractor J()( f!m\{-,nal

,en KC, bascd on thc ",lIne terms. condlliollO

reqUirementS. and pflcmg: Slilted 111 hid

proposal r,-~,ponse')

])')c~ your jiliD-cumpany h:ne the reqmtcd

insurance coverage staled under SECTIO:--'; 3 -

I;":SI.;RA0;CE REQtTIREl\-'W:-':TS ;md agree

to complY \\-ith these reqlliJCmenb dUfing the

dllJatlOl1 ofthj's contract':

rfNo, \,ill \OUf firm he: aill<: to dcqllirc the

required ,:zl\'erage \\ithin ten no) da." upon

l1011ficallOll of cOllllac1 ,1\\ard"

Cooperative Purcha5ing: Should I1lh"l

(,o\ullillellwl E!lI11I", deudc to par1ICI)Mte 111

lil!, Ltlnlr;lL't. \'ould \0\1. th" awarded

COIi\!actm agree Ih:\! ail lelms, COndilH)!],o,

speclfic"IIOIl' and !,IIC[n,; \\\lllid apl'l. \0 that enlH\

Inforrn:ltiol! on Provision of Health Imura nee ('0\ l'ra}!,' for Emflhn ~es

Est. Qty.

VE:--;DOR#5

!,v1cmhcrs Building

!vlaintenance j Jd,

11363 Denton Dr

#217 Dallas, Texas 7:"229

Chong /\nn Kim

972.24\ R131 072,::"4\ 769l fax

\) 1 i;Jrn:y Burger,

971,141 iW'q,

har-:cv'C(:memhcroltd c

om, 2) Altem;ltin'

(Back-up). Monica

Bndgcs, 972.241 8131,

mhndgcs-!I'nlembedtd

com

Yes

Ye;

y"

I\'E'DOR"

1 "'"ocn "'''''''''' nc(1) if:bd-up)

rio(1SC() ~~,llbn com

Ye"

Page "of 8

~YFSD()R #7

11'''0'''''' Buildmg Sen IC<.:.

1503 k<.:eJer RJ.

\A-aikcrhengst'!!,:yuhoo com

cum

IVE:-.;nOR #8

Enterpnse lilc

:\bks Ln

Tx 75129

Kim

1 'J :\anCl Kiln 1II~ ,_"'Ii 5273,

k :.Il;ubmhq.com ~'I

1II,YI<cmo"',, (8ack·upl

Kim, 46985328-+8

IJlllah'{l)lbmhq com

m ~

TABCL,\TIO:\ SHEET

Bid '\'0. 2012-013-:"i71}5 Annull1 Contract for

Janitorill! Service.\ for the F rank Crowlt,~:

Courts Building, L~w Stt~nTtt .Justice Ct'nter, :Hilt Adiac~llt r{)Wt'r~

Opcning Dat~: 10-:'';0\"-2010

DESCRWI10,\,:

Dallas County may consider til\: provision of

health Insurance c()\ erage for .:mp)(]\"ccs In thc

bid evaluation proc.:ss (see page 5. parab'1"[lph

~ ) Plca,c c01llplete lht.: information belo\~ to

a,SI~1 III thiS t;\aluallOn

a") noes your compallY pro\lde he"lth

IDSUITllKC coverag,~ 10 its cmployees"

hi Ifvou! C0111P;\I1\ does rro\IJe h.:alth IDsuranc<c c(JH;ragc to liS cmpl(lrcc~. Joc~ the

company share in Ihe cost a I1lltll1llUiD of 75%

for employee onl\' coverage and ){)"/" lor

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DALLAS COUNTY PUBLIC WORKS II NOV 16 At1l!: 15

November 22,2011

MEMORANDUM


THROUGH: John Wiley Price, Commissioner District No, 3

FROM: Alberta L Blair, P£ Director of Public Works

SUB.mCT: COCKRELL HILL ROAD - MCJP PIW.mCT 31202 (Belt Line Hoad to Parkerville Road) FIRST AMENJ)MENT TO PROJECT SUPPLEMENTAL AGREEMENT

BACKGROUNJ)

Cockrell Hill Road from Belt I,ine Road to Parkerville Road in DeSoto was selected in the Dallas County Major Capital Improvement Program's third call for projects. Dallas County and the City of DeSoto entered into a MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS pursuant to Court Order 2001-814 dated April 24, 2001, and Court Order 20 I I -860, dated May 10, 20 I I, which authorizes Dallas County to implement transportation projects in partnership with the City of DeSoto. The specific implementation of the Cockrell Hill Road MCIP 31202 project (Project) was authorized pursuant to Court Order 2004- I 756, dated September 28,2004.

Tbe entities entered into a PROJECT SUPPLEMENTAL AGREEMENT (PSA) to the Master Agreement, which identilied specific elements for the Project such as scope, funding, estimated expenditures and each entity's rcsponsibilities. The PSA was approved by the Dallas County Commissioners Court by way of Court Order No. 2009-1827, dated September 29, 2009. At the time the PSA was executed, linal design had just commenced. The expenditures itemized in Attachment B (Current Cost Estimates and Funding Sources) of the PSA were estimates and now need to be updatcd since design is complete, the project has been bid and the Commissioners Court, through Court Ordcr No. 20 I I -18 I 4, dated October 18, 2011, has authorized award of the construction contract to the low bidder.

FINANCIAL IMPACT

By execution of the attached First Amendment to the PSA, the City of DeSoto agrees to pay 100% of the cost for City utility improvements and landscaping amenities and 50% of all other project costs in

Briefing· First Amendment to Project Supplemental Agreement jiJr Cockrell Hill Road (MCIP 31202) Page I ol2

11122111

57

accordance with Attachment B (Current Cost Estimates and Funding Sources). The total project cost is $7,288,211.00 of which the City of DeSoto's participation is $3,920,300.00 and Dallas County's participation is $3,367,911.00.

IMPACT ON SCHEDULE AND OPERATIONS

Approval of this First Amendment to the PSA will solidify the City of DeSoto and Dallas County's funding responsibilities for the Pro.ject and will permit construction to. begin in December 20 II.

STRA TEGIC PLAN COMPLIANCE

Dallas County partners with the City of DeSoto and many other cities in Dallas County to implement transportation projects, which is consistent with Vision 1: Dallas County is a model interagency partner.

Cockrell Hill Road is a major arterial that traverses the City of DeSoto and neighboring cities. Once improvements to the Project are complete, it will be consistent with the 1.8-mile portion of Cockrell Hill Road that was completed earlier this year, thereby improving mobility through the City of DeSoto. This supports Vision 4: Dallas County proactively addresses critical regional issues.

RECOMMENDATION

It is recommended that the County Judge be authorized and directed to execute the attached First Amendment to the Project Supplemental Agreement with the City of DeSoto !()f the Cockrell Hill Road MCIP 31202 project. If the Commissioners Court is in agreement, a court order will be placed on the next felflnal agenda authorizing the execution of this agreement.

Approved by:

/ ~> _/ ___ /MiPi:~ Alberta h j3-1air. P .10.

LDirecl()r'Oi' Public Works /

./

Attachments (First Amendment to Project Supplemental Agreement)

Briefing - First A mendment to Project Supplemental Agreement fbI' Cockrell Hill Rood (MC!P 3 J 202) Page 2 qj"2

1/12211/

58

FIRST AMENDMENT

DALLAS COUNTY CAPITAL IMPROVEMENT PROGRAM PROJECT SUPPLEMENTAL AGREEMENT

TO THE MASTER AGREEMENT GOVERNING MAJOR CAPITAL TRANSPORTATION IMPROVEMENT PROJECTS

This Amendment is entered into this __ day of _" ,2011, to amend the Project Supplemental Agreement ("PSA") between the City of DeSoto, Texas (the, "City"), and County of Dallas acting by and through the Dallas County Commissioners COUli (the "County") for the implementation of the Cockrell Hill Road MCIP Project 31202 from Belt Line Road to Parkerville Road (the "Project")"

Whereas, Chapter 791 of The Texas Government Code and Texas Transportation Code Article 251 provides authorization for local govenunents to contract with each other for the perfonuance of governmental functions and services, as well as for joint funding of road or street projects; and

Whereas, pursuant to Dallas County Commissioners Court Order 2001- 814 dated April 24, 2001, and Court Order 2011-860 dated May lO, 2011, the Connty acting by and through the Dallas County Commissioners Court, and the City entered into a Master Agreement to jointly fund various street improvement projects; and

Whereas, pursuant to Dallas County Commissioners Court Order No" 2009-1827 dated September 29, 2009, County and City entered into a Project Supplemental Agreement for the implementation of the Cockrell Hill Road MCIP Project 31202 from Belt Line Road to Parkerville Road; and

Now therefore, this first amendment is made by and entered into by the City and the County for the mutual consideration stated herein

I. Purpose

City and County both mutually agree to amend said PSA in accordance with the terms of the existing Agreement, except as modified below.

II. Amended Provisions

k The Incorporated Documents Article II of the PSA shall be amended by replacing the following attachments:

I" Master Agreement authorized by County Commissioners Court Order 2011-860 dated May 10, 2011, (the Master Agreement);

L Current Cost Estimates and Funding Sources, as shown in Attachment "BOO, and incorporated herein.

PSA Amendment No. j - Cockrell lli!! Roadf!)eSoto) 10-11

59

B. The Funding in Article IX of the PSA shall be amended by replacing the following:

1. Paragraph 2 is amended to reflect the City's financial responsibility for the Project in a not to exceed amount of Three Million Three Hundred Sixty-Seven Thousand Nine Hundred Eleven Dollars and no cents ($3,367,911.00).

2. Paragraph 4 is amended to reflect the County's responsibility for the Project in a not to exceed amount of Three Million Three Hundred Sixty-Seven Thousand Nine Hundred Eleven Dollars and no cents ($3,367,911.00).

IV. Effect of Amendment

This Amendment No. 1 shall not change or waive any contractual proVIsIOns, clauses or conditions of the original PSA, unless otherwise provided for herein. The original PSA, including any and all incorporated or referenced documents and any and all exhibits, attaclunents and amendments that by their terms have been incorporated into any of the foregoing documents, are collectively referred to herein as the PSA. All provisions of the PSA shall remain in full force and effect throughout the term of the PSA and any duly authorized amendments or extensions, including this Amendment No. I, with the exception of the amended provisions provided herein.

The County of Dallas, State of Texas, has executed this Agreement pursuant to Commissioners Court Order Number and passed on the _ day of ,201

The City of DeSoto, State of Texas, has executed this ~rcement Council Resolution I J~2B dated the J~ day of

ursuant to duly authorized City DVewJoel" , 20lL.

By:0 ~ Ciryj@ TITLE: mo.-Jor Attest:

~waJtk

Couuty of Dallas

Clay Lewis Jenkins Dallas County Judge

r Istant District Attorney

'District Attorney's Office - Civil Division'

*8y law, the Distrlct Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. OUf review of this document was conducted solely from the legal perspective of our cHent. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s).

PSA Amendment No.1 - Cockrell Hill Road (DeSoto) 10-11

2

60

ATTACHMENT "B" CURRENT COST ESTIMATES & FUNDING SOURCES

Revised OctoDer 2011

EXPENDITURE ESTIMATED COST ,-------------~---+

Project Delivery Costs $684,000

DALLAS COUNTY PUBLIC WORKS

November 22,2011

MEMORANDUM


THROUGH: Dr. Elba Garcia

6 1

Commissioner, Road and Bridge District 4

FROM:

SUBJECT:

Alberta L Blair, P,E, Director of Public Works

COCKRELL HILL ROAD - MCIP NO. 30226

II NOV I 6 A!~ II: 59

(Project limits - La Reunion Parkway to Singleton Boulevard) Union Pacific Agreement for Services (To Perform Preliminary Engineering Review)

BACKGROUND

In 2003 Dallas County joined forces with the City of Dallas and Principal Global Investors (developer) in a public-private partnership to extend Cockrell Hill Road north from the Interstate 30-Cockrell Hill Road interchange to La Reunion Parkway, The project resulted in improved access to industrial development that exists along La Reunion Parkway. There is a remaining portion of Cockrell Hill Road to be completed north of La Reunion Parkway. It is a 0.5 mile section that begins where the previous project terminated and continues north to Singleton Boulevard, a principal east-west thoroughfare. This project is the Cockrell Hill Road MCIP 30226 project.

Implementation ofthe Cockrell Hill Road project through Dallas County's Major Capital Improvement Program (MeIP) was authorized by Court Order 2004-1756, dated September 28, 2004. The major component ofthe project is a bridge that will span Union Pacific Railroad's 125-feet of right of way.

OPERATIONS AND SCOPE

Because the project includes a bridge that will span Union Pacific Railroad's property, Union Pacific must provide authorization to build the bridge. Dallas County must follow Union Pacific's documented approval process, which includes review of the engineering plans at select intervals (30% and 100% completion). The project design is 30% complete and needs to be submitted to Union Pacific for review before design efforts can continue. Union Pacific requires reimbursement for time spent reviewing engineering submittals. Consequently, Dallas County must execute an agreement that authorizes Union Pacific to invoice for engineering reviews.

Briefing -- Union Pacific Agreement to PerjiJrm Preliminary Engineering Review far Cockrell Hill Road (MCIP 30226) November 22.2011 Page 1 of2

62

FINANCIAL IMPACT

Total authorized MCIP funding for the Cockrell Hill Road project is $11.27 million, which will be split equally between Dallas County and the City of Dallas. A not-to-exceed budget of $10,000.00 is established for Union Pacific's review of engineering plans at the 30% and 100% completion intervals. This is a necessary expense for project implementation.


The Cockrell Hill Road project provides the missing link in the connection of Cockrell Hill Road to Singleton Boulevard and will enhance access to Interstate 30 upon completion. These project benefits are consistent with Vision 4 of the Dallas County strategic plan (Dallas County proactively addresses critical regional issues).

RECOMMENDATION

It is recommended that the County Judge be authorized and directed to execute the attached Agreement for Services with Union Pacific Railroad in a not-to-exceed amount of $10,000.00 which authorizes Union Pacific Railroad to review engineering submittals for the Cockrell Hill Road MCIP 30226 project. If Commissioners Court is in agreement, a court order will be placed on the next formal agenda.

RECOMMENDED BY:

AU;;: a L. Blair, P.E. Director of Public Works

Attachments (Union Pacific Agreement for Preliminary Engineering)

Briefing - Union Pacific Agreement to Perform Preliminary Engineering Review jar Cockrell Hill Road (MClP 30226) November 22, 2011 Page 2 of2

63

Revised 11/17106 DATE November 29,2011

AGREEMENT FOR SERVICES

This authorizes the Union Pacific Railroad to provide and bill the named company for preliminary engineering services preformed as described below. The undersigned

agrees to pay for the services provided by the Railroad immediately following receipt of the bill. Minimum billing is 8 hours per day.

BILL SERVICE TO: COMPANY Dallas County Public Works

BILLING ADDRESS: 411 Elm Street. 4th Floor

CITY, STATE, & ZIP CODE: Dalias, TX 75202

CUSTOMER PROJECT REFERENCE: Cockrell Hill Road (La Reunion to Singleton)

SERVICE PROVIDED: DESCRIPTION: Perform engineering reviews for the project. Project plans will be

submitted at 30% and 100% intervals, as provided in Union Pacific's submittal guidelines

for overhead structures.

DATES: N/A

TIME: N/A

NEAREST CROSSING: MP 219.67· Dallas Sub

BILLING AUTHORIZATION: BILLING TO THE ABOVE NAMED COMPANY AUTHORIZED BY (PLEASE PRINT)

TITLE: County Judge

COMPANY~: ______ ~D~a~li~a~s~C~o~u~n~ty~C~o~m~m~is~s~io~n~e~rn~C~o~urt~ __ PHONE:--__________________ __

SIGNATURE:=========================-:-c-******",.,. ..... " ...... *" •• ********.******.*** ... ,,*********,,* ..... ***,,************************,,********.*.**************** ... * ... FOR USE BY RAILROAD ONLY: When reporting your time through GMS ple.se use 70921 in the JF~Code column, and 58581 in customer # work order column, then fOlWard a copy of this completed form to the following address or fax number. ****************"**********************************************************************-*********** .. **************

MANAGER· MISCELLANEOUS CONTRACT BILLING 1400 DOUGLAS STREET STOP 1750 FAX NO. 501·0027 OMAHA, NE 68179·1750

GANG NUMBER: ____________ _ PHONE NUMBER: ________________ _

FORMAN'S SIGNATURE: _________________________________ _

DALLAS COUNTY PUBLIC WORKS

64

ATTACHMENT "A"

For the Cockrell Hill Road MCIP 30226 project (La Reunion Parkway to Singleton Boulevard, Dallas TX), County establishes a budget of Ten thousand dollars and 00/100 ($10,000.00) for the review of engineering drawings for the Project, which County will submit in accordance with the submittals schedule provided in Union Pacific's Guidelines .for Railroad Grade Separation Projects. Upon expending 75% of this budget, should Union Pacific detennine that additional budget is necessary for engineering review, Union Pacific will notify County. County will coordinate with Union Pacific to establish an estimated amount of additional budget to complete engineering reviews for the Project.

411 Elm Street, 4"' Floor Dallas, Texas 75202 (office) 214.653.7151 (fax) 214.653.6445

65

DALLAS COUNTY COMMISSIONERS COURT DEPARTMENT OF PLANNING & DEVELOPMENT

November 16, 20 II


FROM: Rick Loessberg, Director of Planning & Development ~

SUBJECT: Proposed Foreign Trade Zone for Matrix Network

BACKGROUND

Matrix Network, Inc., which assembles, sells, and services closed-circuit security cameras, is seeking to create a foreign trade subzone for its facility in Coppell. As the federal FTZ Board, which is responsible ti:lr reviewing zone applications, takes into account whether such proposals arc supported by the associated local taxing jurisdictions, the County, the City, and the Coppell ISO have all been asked to endorse this proposed subzone.

DESCRIPTION OF FOREIGN TRADE ZONES

There are currently approximately 150 active foreign trade zones (which are utilized by multiple businesses operating with them) and 250 active subzones (which are utilized by a specific company) in the U.S. About 2500 lirms and 330,000 employees are located within these zones. To receive zone/subzone status, an application must be submitted to the federal FTZ Board. Factors used by the Board to evaluate an application include the proposed zone's impact on the local economy, the zone's consistency with U.S. trade policy, and whether it is supported by the local taxing jurisdictions.

If a zone/subzone application is approved, any imported inventory or inventory about to be exported that is held within the zone is considered to be outside of the U.S. As a result, businesses located within a zone receive the following economic benefits:

• They do not have to pay customs duties on damaged imports; • They do not have to pay local property taxes on inventory that has been imported

or that will be exported; • They do not have to pay duties on imported mcrchandise until it leaves the zone

and enters the U.S. market; • They do not have to pay any duties if imported merchandise is going to be

exported; and • They are allowed to pay the lower tariff when an imported itcm in an unlinished

state has a higher duty than when it is incorporated into a final product.

411 Elm Street. 3,a Floor, Room 313 Dallas County Administration Building

Dallas. Texas 75202-3301 email: [email protected]

Telephone (214) 653-7601 Fax: (214) 653-6517

66

Because of the nature of these benefits, foreign trade zones are only important to businesses that import, export, and/or assemble foreign goods. Zones/subzones are also especially important to firms that trade with countries like China which are not governed by NAFTA-type trade agreements.

Once granted, zone status remains in effcet indefinitely. However, subzone status applies only to the firm that has requested it. In the event the subzone firm ceases operations or changes location, the subzone automatically terminates.

DESCRIPTION OF PROPOSED ZONE

Matrix has been located in Coppell since 2009. Prior to that, it was located in Carrollton, and its facility there was included within a subzone.

Matrix's Coppell facility is located at 850 Freeport Parkway and contains $6.6 million of inventory (of which $5.8 million is already frceport-eligible/tax-exempt). Thirty-eight employees are either located at this site or operate out of it. The average salary of these employees is about $62,000 which is about 25% higher than the average salary in the County.

Both the City of Coppell and the Coppell school district have chosen to formally endorse the creation of this subzone.

IMPACT ON OPERATIONS

Under the County's foreign trade zone policy, the County will consider endorsing a zone/subzone proposal if it has first formally been supported by both the local city and school district and if, within three years of the zone's designation, the zone will employ at least fifty people and contain at least $2.5 million of business personal property. While the proposed Matrix subzone already contains $6.6 million of business personal property and has been endorsed by the city and the school district, the zone does not currently employ at least fifty people and does not expect to do so within the next three years. As a result, it is not consistent with current policy.

Normally, when an economic development project is not consistent with policy, no further action is taken. However, because the federal FTZ process is so different than the typical tax abatement/TIF process and because the current FTZ policy has not been revised since it was first adopted in 1994, staff believes that a review of the FTZ process, past FTZ activity, and the County's current FTZ policy is warranted.

67

REVIEW OF PAST FTZ ACTIVITY, THE FTZ PROCESS, AND CURRENT COUNTY POLICY

Since 1994, the County has been asked to support the creation of ten foreign trade zones/subzones (please note that this figure does not include those instances simply involving a revision to the boundary of an already existing zone) and has chosen to endorse all ten requests. As a point of reference, the County has provided tax abatements for 68 projects and has chosen to participate in twenty-one TIl' districts during the same time period.

The federal FTZ process differs from the morc-frequently utilized tax abatement/Til' process in terms of the amount of authority/discretion/flexibility that each local taxing entity is given. For instance, under the abatement/TIF process, a taxing entity is free to determine whether it wishes to participate in an abatement/TIF district and at what level. In the cvent that it wishes to not participate, the others are still free to do so.

In comparison, the FTZ process, in effect, provides each taxing entity with the authority to "veto" the creation of a zone regardless of whether the other taxing entities are in favor of it. Also, if a zone is created, then participation is automatic and complete for all taxing jurisdictions, and all of the inventory that has been imported or that will be exported is fully-exempt li·om local taxation-an entity cannot agree to provide a partial exemption or to opt-out entirely from the zone.

The County's current FTZ policy was based on the County's abatement policy. The FTZ policy's requirement that a proposed zone must contain at least fifty jobs and possess at least $2.5 million of inventory is identical to what was then the lowest job generation and (ax base increase threshold in the County's abatement policy. The current FTZ policy has also primarily sought to help ensure, as does the County's abatement policy and TIF policy, that the County only participates in the "best" abatement/TIF districts possible. However, given the FTZ process' "all or nothing" approach where a County decision to not patiicipate prevents anyone else from participating, a County FTZ policy that seeks to have the County only participate in the "best" proposals may not be very practical. Instead, the objective of a County FTZ policy should probably be more to ensure that poorly-conceived or detrimental zones are not created. This could be especially important since staff has been advised that the federal FTZ application process has been greatly streamlined and that the County will probably receive more zone applications than it has in the past.

In order to help modify the primary focus of the County's FTZ policy, it is proposed that the current 50-job/$2.5-million-threshold be replaced with a new 35-job/$l-millionthreshold threshold. Such a threshold should serve as a more-reasonable level for minimal expectations and is still somewhat higher than the employment/business personal property characteristics of an "average" Dallas County firm (i.e., 20 jobs and about $350,000 of business personal property). It will also help recognize the importance of small businesses to the local economy, especially for communities that have populations that are much smaller than those of Dallas, Irving, or Garland.

68

IMP ACT ON FINANCE

It has been estimated that if the proposed Matrix Network zone is created, all of the firm's remaining $800,000 of currently taxable inventory would become tax-excmpt. Such an occurrence would result in an annual rcduction of County revenue of about $1950 and Hospital District revenue of about $2200 and would be equivalent to the CountylHospital District providing a subsidy of only about $51-$58 per FTZ-job.

PROJECT SCHEDULE

It is projected that the proposed zone would go into effect within about one-lo-two months.


Foreign trade zones are a mechanism that can help generate economic growth. As the County's strategic plan specifically recommends that the County be the destination of choice for businesses and residents, supporting the proposed Matrix Network foreign trade zone is consistent with this plan.

RECOMMENDATION

It is recommended that Dallas County revise its FTZ policy in the manner proposed and that it endorse the proposed Matrix Network foreign trade zone in Coppell.

cc: Virginia Porter, Auditor Ryan Brown, Budget Officer John Ames, Tax Assessor/Collector Liz McMullen, Hospital District Bill Methenitis, Ernst & Young

69

DALLAS COUNTY COMMISSIONERS COURT ADMINISTRATION

FROM

Dallas County Commissioners Court fJ./ c' )0

Shannon S, Brown, Assistant Administrator tJ§ TO:

SUBJECT: Filming Request in County Facilities

BACKGROUNDIISSUE Dallas County has received a request from a production company, part2 pictures, to film a documentary style production in the Dallas County Jail. The production would be aired as a part of a series for the National Geographic Channel. This series has run for three (3) seasons (two with the Georgia Department of Corrections and one with the Ohio Department of Rehabilitation and Corrections), The production company has held preliminary meetings with the Sheriff's Office to discuss the project The Sheriffs Office supports the production and is willing to provide the necessary access to the jail facilities. The purpose of this briefing is to present a request for adjusted fees and recommend approval of this project.

OPERATIONAL IMPACT Dallas County's policy for filming in County facilities includes a $25,000 security deposit, $1,000 per film day fee and required insurance, This fee structure and insurance limits were established to cover the additional costs incurred by the County as a result of the filming, including staff time, additional utilities, and wear and tear on the facilities, The policy also allows for a reduction in the daily rate to $750 when the project is expected to last over 30 days.

The title of the series is Hard Times, For the three previous seasons, the focus of the series has been on prisoners serving time in state prisons. For this season, the series will shift focus to life in a County jail as inmates make their way through the criminal justice system. The series will also show how a County jail functions on a daily basis. A detailed explanation of the weekly themes and series concepts is provided for the Court's review,

The production company plans to spend six to eight months in the jail facilities, The total number of film days is estimated to be 120, All access will be coordinated through the Sheriff's Office, The production company will contract directly with off-duty detention officers to serve as escorts for the project Interviews would be conducted with staff and inmates who are willing to participate.

LEGAL IMPACT The District Attorney's Office, Civil Division, developed the attached location agreement for all filming projects. Part2 pictures has agreed to the terms outlined pending final resolution to the financial terms as discussed below.

~--'-----'

Dallas County Administration Building 411 Elm Street

Dallas, Texas 75202-3317

Commissioners Court November 22, 2011 Filming Request in County Facilities Page 2

FINANCIAL IMPACT

70

Dallas County's fee policy for filming project over thirty (30) days is $750 per film day. Given the significant investment this project will bring to Dallas County, part 2 pictures is requesting a reduction in the daily rate to $500, bringing the anticipated revenue to $60,000. The production company has agreed to the County's standard security deposit and required insurance coverage.

The production company will be contracting directly with off-duty detention officer to serve as escorts during the project. Since the cost of security is included in the daily rate for filming and this cost will be covered through the payments to the off-duty officers, the production company will still be responsible for this cost and provides justification to lower the daily film rate. All filming fees will be deposited into the County's General Fund.

STRATEGIC PLAN COMPLIANCE Filming projects support Strategy 5.1 of Dallas County's strategic plan by promoting economic development.

RECOMMENDATION It is recommended that the attached location agreement with part2 pictures be approved with a daily rate of $500 based on the length of the production and the security arrangement developed with off-duty detention officers.

.". N o OJ I'OJ I'-OJ

I'-

71

part2 pictures people. stories. global. dramatic.

HARD TIME: Dallas County Jail Doing time before the Hard Time begins

For the past three years, National Geographic has sent its cameras behind the razor wire prison for an unprecedented documentary series on life behind the walls. The result was the series Hard Time, based for two seasons in the Georgia Department of Corrections system and one season in the Ohio Department of Rehabilitation and Corrections. In it's three seasons, it has become one of the most popular series currently on the National Geographic Channel. More importantly, both Ohio and Georgia saw instant positive feedback: recruitment jumped, calls poured in from all over the world seeking their consultation on prison systems, and the public gained a rich and contextual understand of the full breadth of a correctional system.

Now, National Geographic is looking to turn back the clock, so to speak. In the fourth season of this ground-breaking series, we will take our cameras a step back in time -learning about the lives of inmates, detention officers and families whose existence revolves around the system before the prisons - jail. This series is not an investigation - it is an authentic portrait of the world of detentions told through people. The stories of those who spend each and every day there -- whether as inmates awaiting trial or detention officers -- form a complete and balanced portrait unlike any seen before of pre-life behind bars: a gripping, gritty long-view into the world of incarceration.

Hard Time is about life: serving it, living it, losing it, and taking it back. And it's about six months in which anything can happen: in which the newly arrested will enter and leave - some will be convicted and some will enter again; in which lives will change for better and for worse; in which the jail itself cycles through the constant churn of incoming and exiting inmates. No show has tackled jails on this scale -- taking viewers on a dramatic and informative experience behind the walls of a mostly unseen world.

Each hour-long episode in this series will choose a different theme of jail life and unwrap it through a blend of recurring characters, "featured" characters, and informative science and technology. Possible characters include a first timer who is navigating jail for the first time, an inmate facing a long sentence if convicted, a veteran officer, a new trainee, and other critical staff of the prison, including, if available, the chief. It is the personal stories that ultimately will make viewers learn what life in jail is really like, and hopefully deter possible first time offenders from making a mistake that will end them up behind bars.

72

We will also highlight the hard work of detention officers and other staff - people who have pursued an unusual and unusually challenging career. We will delve into some of the many aspects of running a prison: the technology, the massive logistics of feeding and housing thousands of inmates at all security levels, keeping the peace, and programs that offer re-entry training to name a few. And as the responsibilities of the Sheriff's Office extend beyond the walls of the jail, any opportunities to collaborate on missions, programs, etc. that highlight the broad responsibilities of the department can serve as additional story thread.

In our first three seasons we created a visual style that is as unique as the series itself: it mixes strong and up-close verite (real-life) with images that have been called poetic and cinematic. We rely on the voices of people themselves to carry the stories, and illustrate them with images that capture daily life behind bars and the daily process of managing a jail population.

By covering the realms of detention officers and inmates, we aim for a complete portrait of life in the Dallas County Jail. The challenges of the officers will be understood in the context of maintaining safe and secure operations amongst a jail population. The hopes, fears, struggles and moments of people's lives are the real stars of this unique series. Balance and insight will be maintained by providing context and information throughout.

Why part2 pictures and The National Geographic Channel

The National Geographic Channel is a leader for audiences around the world in delivering educational, informative, and trusted stories. The research team at National Geographic is rigorous in its fact-checking and the standards are of the highest order anywhere on television. National Geographic has never engaged in "gotcha' journalism. Their mission is to reveal hidden worlds - whether far across the world or right here at home.

part2 pictures has been a long-standing production partner with National Geographic, the Discovery Channel, PBS, The History Channel and other major broadcasters. We have worked together with law enforcement and correctional agencies around the country in successful and productive collaborations. Our list of partners have included the Georgia Department of Corrections, the US Marshals, the California Department of Corrections, the Oakland Police Department, the Miami Dade County Jail and Johns Hopkins Hospital, to name a few. Together, we have created honest and balanced portraits of the hard work and challenging jobs of law enforcement and correctional officers around the country.

We know how to work in a way that is least impactful to your work. And we understand both the risks and the opportunities present in opening the doors to your facility. We honor those with the best story-telling and strongest spirit of cooperation we have. Backed by National Geographic, we ensure truthful and objective documentaries.

© 2011 part2pictures and 'rhe National Geographic Channel

73

part2 pictures people. stories. global. dramatic.

~ HARD TIME ACCESS REQUEST m .... ~ Spending six to eight months in the jail facility requires a strong level of cooperation 00 between the filmmakers and the jail staff. Together, we hope we can provide unique .... insight into the life of a jail.

We have listed some of what we hope access may include. Please consider these starting points for discussion. We have successfully worked together with both jail and prison systems around the country and are confident that we will be able to achieve a fruitful and smooth collaboration.

•

•

Size of crew: In most cases, our crew will be limited to 2-4 persons - a producer, an associate producer, a cameraperson and a soundperson. On rare occasions we will bring in slightly larger crews for special filming opportunities and will address those on a case-by-case basis.

Number of shoot days: We are seeking to begin filming in December of 2011 and continue filming as late as June or July of 2012 with the heaviest filming occurring between December 2011 and April 2012. We are seeking to shoot an average of 17 days per month over the course of the firs five - six months. We can work collaboratively to figure out the best way to handle that schedule. These shoot days may be spread out or more concentrated depending on the situation and the availability of jail staff to escort our crew.

• Equipment: We will be shooting on Hi-Definition cameras, primarily the Panasonic HDX900 and the Canon 5D Mark II, a smaller 20d camera. We will occasionally bring in grip gear such as dollies and small jibs. We will use conventional microphones and sound gear.

Access: We are seeking access to all areas of the jail - as negotiated with the Sheriff's office and any other relevant agencies:

• Inmate Areas: cells, yards, eating facilities, training/work facilities, visiting areas, solitary confinement, ad seg, intake, educational and religious facilities, sports programs, etc. We would like to follow specific inmates through these areas and in their pods/cells

• Detention Officers: we would like to follow detention officers as they conduct their daily work (searches, shakedowns, patrols, moving inmates populations, emergency response), as well as special jail staff such as SRT teams or Investigative Units. We would like to gain a sense of how the facilities work day to day and how it responds to challenges that might arise.

74

• Other Aspects: family visits, education/vocational training, investigative unit, work programs, maintenance and logistics of the facility (cooking, cleaning, entry/exit, etc.), searches for drugs and weapons, family visiting day, events that might include the warden/superintendent, sports programs, and so on. These are not necessarily stories we will follow but represent the range of possibilities that we would like to be able to explore. We would also like to explore with the DA's office and the Judiciary the possibility of following select inmates through their trial process. Of course, this is a legally challenging path and would be handled only with full agreement of the inmate, their lawyer, the agreement of the DA's office and the judges as well as family members. It is, however, on of the unique components - a pre-trial detention system - and our hope would be to negotiate a full and complete collaboration on this front.

Safety and Security:

• Safety and security: we will work under the guidance and advice of our staff escorts and hosts when it comes to safety and security. We understand that any background information on how the prison conducts its business will be confidential. We will not aid inmates in any way to pass information or any other materials that may relate to them personally or to any pending legal issues. We will work on a case-by-case basis with the facility to review any security situations that our cameras may have inadvertently filmed. We will not do anything to knowingly jeopardize the safety and security of the facility, its inmates, or the staff.

• We will work within the availability and flexibility of assigned officers and media departments. We have funds available to offset any overtime incurred in conjunction with working with our teams.

• We will provide names, backgrounds, and SSN's of anyone hired to work on this project who will be entering the system.

Over years of filming we have worked together with institutions and departments as diverse as the US Marshals, the California Department of Corrections, hospitals, schools; and other public facilities. We know that these films depend on working closely together on all aspects of the process - from filming to scheduling to safety and security. We have had nothing but successful collaborations in the past - please see further enclosed references - and we look forward to working together with your department.

Sonny Perdue Governor

Brian Owens Commissioner

75

GEORGIA DEPARTMENT OF CORRECTIONS LEGAL OFFICE

SUITE 870, EAST TOWER 2 MARTIN LUTHER KING, JR. DRIVE, S.E.

ATLANTA, GEORGIA 30334-4900 (404) 656-0962

FAX (404) 657-4317

May 15,2009

To Whom It May Concern:

Mark E. Guzzi Acting General Counsel

Yolanda K. Johnson Andre Charles Castaing

Candy Sarvis SupervISing Counsel

Rhoda S. McCabe Senior Assistant Counsi?!

Stephanie Parson Yurie Y. Hac

AssIStant Counsel

James: 1.. Allen Policy AdminL~fra!Or

Gwen S. Lyle C onlracfs Admimstrator

I am writing in reference to part2pictures, a documentary company that produced Hard Time, a series profl.ling one year inside the Georgia State Prison System. As Acting General Counsel for the Georgia Department of Corrections I had the opportunity to work closely with the part2pictures tcam throughout the production and post-production process. I am happy to report that the production team was exceptionally professional at all times and sensitive to the concerns of the prison administrators that were responsible for the facilities in which filming took place.

I have represented the legal interests of two large state correctional agencies over the last sixteen years and appreciate the multitude of concerns you may have regarding the long-term presence 01 a 1ilm crew wihim your secure pnson tadiihes. 1 ne 'Georgmuepahmerlt 0'1 Corrections had those very same concerns when part2pictures first approached us about the first season of Hard Time. However, the crew at part2 pictures, namely Greg Henry, David Smith, Eric Strauss, and Courtney Thompson, effectively allayed those concerns with assurances that they would not abuse the access the Department provided and consistently proving their trustworthiness throughout the project. Moreover, part2pictures was rigorous in obtaining all necessary releases, strict in their adherence to departmental policies, and quick and transparent in resolving any issues that did arise during the course of filming and editing.

While filming in our prisons the part2picutres crew worked alongside our wardens and correctional officers with ease and did not require any additional manpower for the crews once we recognized their high operational and ethical standards. Part2pictures proved to be so ethical and professional that the Georgia Department of Corrections decided to permit the filming and airing of our response to a prison escape that occurred at one of our maximum security facilities. The part2pictures crew also worked closely with us through the editing process to ensure that any concerns we had regarding institutional security related matters were left out of the final films when they were ultimately broadcast.

The public reaction to the films has been extremely positive to date and we do not anticipate that changing. We have received positive calls from other departments around the country, have seen a greater interest in our employment pool, and feel that we have realized one of the most valuable outcomes a greater appreciation by the average taxpayer of what our correctional officers have to deal with on a daily hasis.

parl2pictures May 15,2009 Page 2

76

I do hope this helps you in making your decision. Please do not hesitate to contact me at your convenience should you have and questions or concerns regarding our experience with part2pictures.

77

GeORGIA m;I'AA'fM:1ff Of CORR£CT>QHS CORltIfC'llOt4$ 0<""""

Fl<7fl'$ V~,{j~ ~ @iu:~:hng RI';JC(!1 1~~ €a!!;t T ~ A_ o.s:.g .. :!1J3J.4

-~)iJ6;f~~) rltftl~I-tf):}-i}~

LII$! year f had the pleasure of _Icing wlth parapfctur..,.. a OOcumoollity ccmpany the! pr~ Hard T""""'. a IMIr. proflling one 'fe'ar inside the Goorgill State PrtlKln System. I unoon;tand 1M NlitioM! Ge09rapl'lic Plcgram W1l3 !IO widely acclaimed thai part2 has *" ss.l\<!d 10 produce iilIlOther StIllson. aM is currently !itlelling access to film III II n;jlW I<:>oation As you consider their Mq'-1. r d tille Ie share some tl10ughls on my own expeOOl'lC<! ,""oong with 1M loom !tum p<lrt2plctures, which was nothing but fXl'lili'ffl,

I ""''' CIiltI",ly aj>prnct!ite thE> <1"""bons lind COIlQlmS yO<! may have regarding 1M pl'esence 0111 film Clew ., 1M middle of YO<lr opelahCl>S I can prom_ you that I had $itnilar coocerns when we _ftrl;! "PPloiid>ed aI>o<J( 1M fn' IUil'S1IOI1 01 H"rd Time. Mer 25 yean; in thL'!; 1>1.."",,<>$& ~ call_ one to be somewhat appr."h<>n&Ne wMh someone evoo ffl<>ntio'tlI th'6 WO<d ~" In a co(fect!Of1<lllp1li! _mg 0115,000 employees and 55.000 inmates

I hope I can allay ~ of yo.ur oonC'6ms by latling you Imo", fi<sthand that I will conIIf1u<> 10 be !!4>prOOetlSlVe wheo the word "moo"," Of "camera" I!I menlioned lfI our noo 01 __ . H~, rf I also Mar Ihat 1M catn<1<3 beionga to 1M folks at part:? pdUfe$ namely, CO<!rtnay Th<:>rr1psoo. Gr<>g Henry, OsMd Smith. ErIC Stf1iltfll;$. etc. IIlM I woold nO! Mslmle to altow them _$. They ""E!' ~ urJd-.mding and open '0 ti>e intticacies oogoing In our typ<> 01 &e<:urod environment 'a!t'I also lei! you INI! a' any point wMre f pen;onally 0< Ilroll!'£lSlooally l<'llt unoomfortabl>! ""Ill a ~ rolling, th'6 team was quick to comply 'MIn my direct""",,,

The filmmakers from Part:? 3'" ti>e mO$I prolesslonal Clew , have worked with to date. OUI "tal! quiC!<1y Itratfl<lld wbo the 111m Clew were aM fen V9ry comlot1:at>1e oommunl<:atlng any llllnlfl9 0011<:""'''' or s.afelyilleowrity ':ssu()S We _0 ""'''I "tn~nt 00 entrance and ""cunly screetmg 01 their leam and the'; """I'tI alwlty'S .. ery gfllCioos in compliance, We did 00{

ulJltre any additiOnal manpowor for the CI_ once """ recognized their operational and ethical standa.rrfll.

TM p.ub!1C re~ hall _ e:dremety PQ$itlve 10 <late and we do not anticipate that changing We also rewed tNt 00II of the mO$t valuable ~ 01 !he Harrf Time lI<><\e$ was a mor" fiI,,(lnIIbie peroeption and llpf)rociaOOn by !he "'''''''. CillZen It)( What oor Itne ct)(tediorlal ()~ have to deal with 00 a dally ~ This has ~ goo"ra\ed a greater ,,,j,,,,,,,1 in 1M employment pool wl,icn a$ you probably recollntze ia growing more and mora scarce AI. '" aliI would say we def,nilely be,,,,litIed as an "gooC'f from !tns undertaking and ha"", benol~ted from !he '""paye.rs bettar u!'lderstandlllg 01 What ~ .. we do for so IfI!Itr ffiOOllY 10 pr¢!1>d IMm.

78

100 h<lI><> 111", ~ you '" II'l3i'"", your <leci!;""" If I can "',,,wei any qUEfflOOns, ~ 00 00< _jl~l .. 14>!/I'I'€ fM a Cl>~

79

1,OCATION AGRlmMENT

The undersigned grants to ~J?ictures ("Producer") its successors and assigns, the right and license to enter upon, to make photographs (stills, film, tape or otherwise) and usc for so-called "location" purposes Dallas County Jails (hereinafter referred to as "the Property") from December I, 20 II through May 31, 20 I 2_(including but not limited to reshooting) in consideration of the sum of $500.00 (five hundred dollars) per shoot day and no charge for wrap days, a $25,000.00 (twenty-five thousand dollars) security deposit, payable to Dallas County before shooting occurs (provided that the Property is actually utilized), and provision of the insurance requirements as presented in Exhibit A attached hereto.

Producer's use of the Property shall include pennission to use the Property with any and al1 personnel, equipment and materials (including, without limitation, props and temporary sets) for the purposes of photographing scenes and making recordings, by any and all means, now known or hereafter devised, in the interior and exterior of the Property for use in connection with, or as part of, that certain television program entitled. Hard Time~L~_and all other productions, including, without limitation, "making-of' and "behind-the-scenes" productions (collectively, the "Program"). If such photography is prevented or hampered by weather or occurrences beyond Producer control, it will be postponed to or completed at a mutually agreeable time without further compensation.

The rights granted to Producer herein include the rights to photograph, record, und use in any manner whatsoever any names and trademarks connected with the Property, and any signs, decorations, fixtures and furnishings located thereon, and any logos and verbiage contained on such signs, decorations, fixtures and furnishings, in connection with, or as part of, the Program, the right to refer to the Property, or any part thereof, by any real or fictitious name, the right to attribute any real or fictitious events as having occurred on the Property, and the right to reconstruct the Property or any part thereof as a set. The rights granted to Producer further include the exclusive right to use, and to license others to use, all of the photographs and recordings made hereunder in the Program, in the advertising, promotion and pUblicity therefore, and in commercial tie-ins and any merchandising or other commercial exploitation of the Program, in any and all languages, fonnats and media, now known or hereafter devised, throughout the universe, in perpetuity, without limitation or restriction of any kind, and without further payment of any kind. Producer shall he the sale, exclusive and perpetual owner of all right, title and interest in the Program, and any photographs and recordings made hereunder in connection with the Program pursuant to copyright and otherwise, without limitation (including all renewals and extensions of copyright therein).

The undersigned shall be limited to an action for money damages for any breach of this Agreement by Producer and the undersigned shall not be entitled to equitable or injunctive relief and in no event shall the undersigned be pennitted to prevent or inhibit the broadcast, exhibition, distribution or other exploitation of any of Producer television photoplays, including but not limited to any episode of the television motion picture entitled _ Hard Times

The undersigned hereby represents and warrants that the undersigned is the ovmer or lessee of said Propetiy and has the legal right and authority to grant the license herein contained.

Producer agrees to hold the undersigned hannless from and against any and all costs, fees, expenses and damages (except as may relate to negligence of the undersigned) which may arise in connection with Producer's use of the Propeliy as described herein, Producer shall leave the Property in the same condition as it was prior to Producer's use hereunder, reasonable wear and tear, force majeure and the use permitted hereunder excepted,

The undersigned hereby releases Producer and its licensees, successors, assigns, all networks, stations, sponsors, and advertising agencies from any and all claims, demands, or causes of action which the undersigned, its heirs, successors or assigns may now have or hereafter acquire by reason of Producer photographing and using the photographs taken of the Property, including but not limited to all buildings

Location Agreement - Page 1 of 5

80

(exterior and interior), equipment, facilities and signs thereon. The undersigned understands this document and freely agrees thereto.

[N WITNESS WHEREOF, the undersigned has executed this agreement as afthe date written below.

Date:

---c-c'C' .. _-. Name of Company or Individual

Title: Dallas County Judge

411 Elm Street. 2"d FloQILSuite~2~1~0 __ Street Address

.~_ ... _ .. ...L>allM,.Texas 7520.,,2 ______ _ City, State and Zip Code

75,60000"'90",5'-.. ______ _ Federal J.D. Number

part2 pictures Name of Production Company or Producder

Title: ________________ _

287 Court Street Street Address

Brooklyn, New York.l.ll.12""3"'1L..... ______ ... City, State and Zip Code

::-:---:-::-c:-::-:--:--.. _ .. _-. Federal J.D. Number

Location Agreement· Page 2 of 5

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Exhibit A Dallas County Insurance Requirements

INSURANCE:

Within ten (10) days after the effective date of this Agreement, Producer shall furnish, at its sole cost and expense, the following minimum insurance coverage. Such insurance is a condition precedent to commencement of any services. Producer shall, in the stated ten (l0) day period, furnish to the Dallas County Purchasing Agent verification of the insurance coverage in the type and amount required herein, meeting all conditions in this Agreement, by an insurance company acceptable to County and authorized to do business in the State of Texas. Such insurance shall show the County as the certiticate holder (general liability insurance), Coverage dates shall be inclusive of the tenn of the Agreement and each renewal period, if any.

L The following minimum insurance coverage is required:

(a) Commercial General Liability Insurance. Such insurance shall carry limits of One Million Dollars and No Cents ($1,000,000.00) for bodily injUry and property damage per occurrence with a general aggregate of Two Million Dol!ars and No Cents ($2,000,000.00). There shal! not be any policy exclusion or limitations for personal injury, advertising liability, medical payments, fire damage, legal liability, broad fonn property damage, and/or liability for independent Producers or such additional coverage or increase in limits specifically contained within the bid specifications.

This insurance must be endorsed with a Waiver of Subrogation Endorsement, waiving the carrier's right of recovery under subrogation or otherwise fi"om County.

(b) Workers Compensgltion or self insured employee coverage meeting the acceptable requirements as established by the Texas Workers Compensation Act, Title 5, Subtitle A, Texas Labor Code.

(c) Exc.esslUmbrel!a Liability. Such insurance shal! carry limits of Two Million Dol!ars and No Cents ($2,000,000.00) per occurrence with a general aggregate of Two Million Dollars and No Cents ($2,000,000.00).

(d) Ihird Party Property Damage. Such insurance shall carry limits of Two Mil!ion Dollars and No Cents ($2,000,000.00).

2. Producer agrees that, with respect to the above-referenced insurance, all insurance contracts will contain the following required provisions:

(a) Name Dallas County, its elected officials, appointed otricials, officers, directors, employees, agents, representatives, and volunteers as additional insureds (as the interest of each insured may appear) as to all applicable coverage.

(b) Provide for thirty (30) days prior written notice to the County for cancellation, non-renewal or material change, or ten (10) days for non-payment of premium.

(c) Provide that the inclusion of one or more persons, corporations, organizations, finns or entities as insureds under this policy shall not in any way affect the right of any such person, corporation, organization, finn or entity with respect to any claim, demand, suit, or judgment made, brought or recovered in favor of any other insured.

(d) Provide that this policy shall protect each person, corporation, organization, firm or entity in the same as though a separate policy had been issued to each, provided that its endorsement shall not


82

operate to increase the insurance company's limits of liability as set forth elsewhere in the policy.

(e) Provide for an endorsement that the other insurance clause shall not apply to the County where the County is an additional insured on the policy.

(t) Provide for notice to the County at the address shO\vn below by registered mail.

(g) Each applicable policy of insurance shall contain a waiver of subrogation if required above under subsection I, and Producer agrees to waive subrogation against County, its elected officials, appointed officials, officers, directors, employees, agents, representatives, and volunteers for injuries, including death, property damage, or any other loss.

3. Producer shall be solely responsible for all cost of any insurance as required here, any and all deductible amount, which in no event shall exceed ten percent (J 0%) of the amount insured coverage limits and in the event that an insurance company should deny coverage.

4. It is the intent of these requirements and provisions that insurance covers all cost and expense so that the County will not sustain any expense, cost, liability or financial risk as a result of the perfonnance of services under this Agreement.

5. Except as otherwise expressly specified, Producer shall agree that all policies of insurance shaH be endorsed, waiving the issuing insurance company's right of recovery against County, whether by way of subrogation or otherwise,

6. Insurance certificates. The certificates of insurance shall list Dallas County as the certificate holder. Any and all copies of Certificates of Insurance shall reference this Location Use Agreement for which the insurance is being supplied. AH insurance policies or duly executed certificates for the same required to be carried by Producer under this Agreement, together with satisfactory evidence of the payment of the premium thereof: shall be delivered to the Dallas County Facilities Management Department located at 500 Commerce Street, 9th Floor, Dallas, Texas 75202 at least three days prior to the start of any shooting authorized by this Location Use Agreement. Failure to provide the coverage specified under this Agreement, or to timely deliver the insurance certificates required herein, shall constitute a default of this Agreement subject to immediate tennination at County's sole discretion.

7. All insurance coverage shall be on a per claim/occurrence basis unless specifically approved in writing and executed by the Dallas County Purchasing Agent and Risk Manager,

8. All insurance required to be carried by Producer under this Agreement shall be acceptable to County in fonn and content, in its sale discretion. All policies shall be issued by an insurance company acceptable and satistactory to County and authorized to do business in the State of Texas. Acceptance of or the verification of insurance shall not relieve or decrease the liability of the Producer. Nor shall the failure to provide required insurance coverage decrease the liability of the Producer for any claims or actions arising from the use pennitted under this Agreement.

9, Approval, disapproval or failure to act by the County regarding any insurance supplied by Producer shall not relieve Producer of full responsibility or liability for damages and accidents as set forth herein. Neither shall bankruptcy, insolvency or denial of liability by any insurance company exonerate the Producer from liability.

A, Minimum insurance is a condition precedent to any work performed under this Agreement and for the entire term of this Agreement, including any renewals or extensions, In addition to any and all other remedies County may have upon Producer's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, or such insurance lapses, is


83

reduced below minimum requirements or is prematurely tenllinated for any reason, County shall have the right ten111nate this Agreement.

11. Producer shall advise County in writing within twenty-four (24) hours of any claim or demand against County or Producer known to Producer related to or arising out of Producer's activities under this Agreement.

12. Acceptance of services by County shall not constitute nor be deemed a release of the responsibility and liability of Producer, its employees, associates, agents or Producers for the accuracy and competency of their services; nor shall such acceptance be deemed an assumption of responsibility or liability by County for any defect in the services performed by Producer, its employees, Producers, and agents.

13. Nothing herein contained shall be construed as limiting in any way the extent to which Producer may be held responsible for payments of damages to persons or property resulting from Producer's or its Producer's performance of the work covered under this Agreement.

14. Producer shall provide that all provisions of this Agreement concerning liability, duty and standard of care, together with the indemnification provisions, shall be underwritten by contractual liability coverage sufficient to include obligation within applicable policies.

15. It is agreed that County shall deem Producer's insurance primary with respect to any insurance or self insurance carried for liability arising out of operations under this Agreement.

16. Producer shall notify County in the event of any change in coverage and shall give such notices not less than thirty (30) days prior to the change, which notice must be accompanied by a replacement certificate of insurance,

17. The provisions of this Section are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity.

18. The provisions of this Section shall survive tennination or expiration of this Agreement or any detennination that this Agreement or any portion hereof is void, voidable, invalid or unenforceable.


84

DALLAS COUNTY COMMISSIONERS COURT ADMINISTRATION II NOV I 6 PH I: S3

November 22, 2011

To: Commissioners Court

From:

Darryl Martin, County Administrator

Shannon S. Brown, Assistant Administrato:~6~ Through:

Subject: Jail Consultant Contract

Background Through Court Order 2009-933, Dallas County engaged Carl R. Griffith & Associates, Inc. (CRG) to assist Dallas County and the Dallas County Sheriff's Office in correcting the deficiencies from the March 2009 inspection by the Texas Commission on Jail Standards (TCJS). The engagement was continued through Court Orders 2010-1053 and 2011-365 and was completed on September 30, 2011. During the term of the contract, Dallas County achieved certification from TCJS (August 2010) and obtained a temporary variance to utilize the 928 beds in the North Tower Jail (February 2011). Dallas County continues to improve the facilities and operations of the jail system in order to maintain this certification.

CRG's services are needed to continue this improvement effort and assist Dallas County in evaluating any proposed changes to jail standards. In addition, CRG has identified two (2) service areas where the company's expertise could assist the County in budgetary savings. The purpose of this briefing is to make a recommendation concerning a new contract for additional services from the consultant.

Operational Impact Under the scope of services, CRG's primary role will be to assist Dallas County in all issues related to the Texas Commission on Jail Standards. Examples include the approval process for the holdover cells to be constructed on the 8th Floor of the Frank Crowley Courthouse, reviewing proposed standard changes, and monitoring compliance with minimum staffing requirements. In addition, CRG will assist in the County's preparation for its annual inspection. Compensation for these services will be consistent with the prior contract and based on an hourly rate of $200.00 with travel expenses reimbursed at federal rates.

CRG has identified two (2) additional areas where they have assisted other agencies in achieving efficiencies and additional revenue where they believe their services would benefit Dallas County. CRG will work with the Sheriff's Office to develop a request for proposals for a video visitation system that will be based on user fees with no upfront cost to Dallas County. The second area where CRG would provide assistance is in the development of alternative sentencing options to reduce the jail population. For these two services, CRG would be compensated on a contingency basis dependent upon the successful implementation of each program. In order for these two areas to be considered, CRG will

Dallas County Administration Building 411 Elm Street

Dallas, Texas 75202-3317

Commissioners Court November 22, 2011 Jail Consultant Contract Page 2

85

present a detailed work plan to County staff that includes estimated resources, timeline, potential savings/revenue, and proposed contingency fee. Staff will evaluate the proposal and present it to Commissioners Court as an amendment to the contract.

Financial Impact The proposed hourly rate for services is $200.00 with travel expenses reimbursed at federal rates. The contract has a not to exceed value of $10,000 for professional fees of per month. Funding for these services is recommended from Countywide Consulting Services (120.9910.02430).

The proposed compensation model for any special projects is a contingency fee basis. The contingency fee will be determined based on the proposal submitted by CRG that establishes the baseline data, potential costs savings and/or revenue, and is approved by Commissioners Court as an amendment to the contract.

Legal Impact The attached professional services agreement mirrors the agreement approved in May 2009 and has been reviewed and approved by the District Attorney's Office, Civil Division.

Recommendation Staff recommends approval of the attached professional services agreement with Carl R. Griffith & Associates, Inc. to perform consulting services related to the Dallas County jail system for the period December 1, 2011 through September 30,2012.

THE STATE OF TEXAS

THE COUNTY OF DALLAS

86

§ § § §

PROFESSIONAL SERVICES AGREEMENT

Between

DALLAS COUNTY ("County")

and

CARL R. GRIFFITH & ASSOCIATES, INC. ("Contractor")

1. PURPOSE:

This Agreement is entered into by and between Dallas County (hereinafter, "County"), acting by and through the Dallas County Commissioners Court (hereinafter, "Commissioners Court"), and Carl R. Griffith & Associates, Inc. (hereinafter, "Contractor"), a Texas corporation with its principal place of business located at 2901 Turtle Creek Drive, Suite 101, Port Arthur, Texas 77642, under authority of Texas Local Government Code § 262.024(a)(4), for certain professional services, as identified in Section 3 (Scope of Services) of this Agreement.

2. TERM:

The term of this Agreement is for a ten (10) month period commencing on December 1, 2011 (hereinafter, "Effective Date") and ending on September 30, 2012, unless terminated earlier under any provision hereof. County, in its sole discretion, shall have the right, but not the obligation, to renew and/or extend this Agreement for certain specified periods andlor to include additional phases of work andlor services not contemplated by this Agreement andlor other County projects based on existing terms, conditions, and fiscal year funding, as evidenced by formal written approval of the Commissioners Court and Contractor. The term of this Agreement or any term of renewal or extension is subject to earlier termination in accordance with the provisions of this Agreement in Section 14.

3. SCOPE OF SERVICES:

Contractor will perform the following services for County during the term of this Agreement:

(a) Prov'lde consulting services pertaining to all existing standards, proposed changes to standards and directives issued by the Texas Commission on Jail Standards with the goal of maintaining County's current compliance status;

(b) Work directly with County officials and staff to establish an appropriate sense of urgency; (c) Serve as a liaison with the Texas Commission on Jail Standards; and (d) Report regularly to County officials and the Texas Commission on Jail Standards on Dallas

County's progress and identify any potential barriers to maintaining County's current compliance status; and

(e) Develop proposals for special projects, at Contractor's sole discretion and expense, to improve County operations through cost saving efficiencies or revenue enhancing programs to submittal to County for approval and a mutually agreed contract amendment will be executed in accordance with Section 20 (Amendments and Changes in the Law) of this Agreement.

Professional Services Agreement with eRG --2012 Version

87

4. CONTRACTOR'S OBLIGATIONS:

Contractor agrees to perform the following for County:

(a) Notify County of scheduled site visits; (b) Notify County of all proposed changes to jail standards issued by Texas Commission on Jail

Standards; (c) Provide County with an analysis of the impact of all proposed changes to jail standards; (d) Assist County in developing responses/comments to proposed changes to jail standards.

5. COUNTY'S OBLIGATIONS:

County agrees to facilitate access to all necessary data, reports, facilities, and personnel to assist Contractor in the performance of Contractor's obligations.

6. TERMS AND CONDITIONS OF PAYMENT FOR SERVICES:

County agrees to compensate Contractor for approved budget expenses incurred and for documented units of services performed, subject to the following limitations:

(a) Compensation for Professional Services. Contractor has agreed to be compensated for the services described herein at a rate of two hundred and NO/100 dollars ($200.00) per man hour. A man hour is defined as a per person rate for each sixty (60) minute period, or any portion thereof, during which Contractor and/or any of Contractor employee(s) are engaged in performing this Scope of Work.

(b) Not to Exceed Amount. Contractor understands and agrees that the maximum total amount payable for the professional services described herein shall not exceed ten thousand and NO/i00 dollars ($10,000.00) per month, unless a formal written amendment is executed by the parties hereto and is formally approved by the Commissioners Court. Contractor assures County that it will not perform professional services that would cause the amounts payable to Contractor for the services described herein to exceed the maximum amount payable of ten thousand and NO/100 dollars ($10,000.00) per month without following the procedures described in this subsection (b). County shall not pay for any professional services that would cause the amounts payable for the services described herein to exceed the maximum amount payable of ten thousand and NO/100 dollars ($10,000.00) per month without a formal written amendment approved by the Commissioners Court. Contractor is expressly authorized to suspend work (including the work of sub-contractors) during any given calendar month during which County fails to authorize payment for professional services in excess of ten thousand and NO/100 dollars ($10,000.00). Such suspension shall not constitute a breach of Contractor's duties under this Agreement.

(e) Travel Expenses. County will reimburse Contractor for travel expenses reasonably incurred by Contractor in performing its professional services hereunder. Travel expenses for air travel, rental cars, and ground transportation will be reimbursed at actual cost. Hotel accommodations and per diem meal reimbursements will be made in accordance with the U.S. General Services Administration (GSA) current per diem rates for Dallas County. Invoice information for travel expenses will at a minimum include name of individual who traveled, dates of travel, and itemized expense categories.

(d) Subcontractor Fees and Expenses. Contractor will bill County for fees and expenses of subcontractors utilized in the delivery of the services described herein. Before engaging a subcontractor, as provided in Section 32, Contractor shall provide an estimated total of fees and expenses for the services to be performed by the subcontractor for County's approval. Prior approval is required on all subcontractor expenses.

(e) County will only be obligated to pay those funds to Contractor as specified and expended in accordance with this Agreement (as set forth in parts (a), (b), (c) and (d) above).

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(f) Contractor agrees to submit complete, fully documented, and accurate itemized invoices with appropriate documentation, as required by County, the last day of the month following the month in which the service is provided.

(g) Contractor's invoices shall be fully documented in accordance with specifications. Payment will be made to Contractor by County upon receipt of a verified and proper billing for services actually rendered. Any payments by County to Contractor may be withheld if the Contractor fails to comply with County's reporting requirements, performance objectives, or other requirements relating to Contractor's performance of work and services under this Agreement County shall pay Contractor only for those costs that are allowable under applicable rules and regulations, as stated in this Agreement County shall have the right to withhold all or part of any payments to the Contractor to offset any reimbursement made to Contractor for ineligible expenditures, undocumented units of service billed, etc.

(h) Contractor understands and agrees that invoices submitted more than ninety (90) days after the last day of the month in which the service is provided will not be honored or paid. All billings must be submitted to County within sixty (60) days of expiration or termination of this Agreement County must approve any exceptions to this billing procedure in writing. All billings must have appropriate supporting documentation before such billings will be approved.

(i) County will make payment to Contractor upon receipt of a verified and proper invoice in accordance with Texas Government Code, Chapter 2251.

(j) County agrees to review Contractor's invoices and will forward payment to Contractor within thirty (30) days of receipt of invoice after County, at its sole discretion, determines that such funds are in fact due and owing. In the event County disputes any portion of an invoice, County shall notify Contractor within seven (7) business days of the basis for such dispute, and shall pay any undisputed amount on the terms contained in this sub-paragraph.

(k) The Dallas County Auditor is responsible for monitoring fiscal compliance activities and shall resolve any dispute between the parties regarding County's payments to Contractor for services rendered under this Agreement

(I) Compensation for Special Project Proposals. In the event Contractor submits a proposal for a special project as described in Section 3(e), the calculation method for compensation on a contingency basis will be included in the mutually 'agreed contract amendment executed in accordance with Section 20 (Amendments and Changes in the Law) of this Agreement Any compensation for special project proposals will be in addition to the compensation for professional services described in Sections (a) and (b) above.

7. REPORTING AND ACCOUNTABILITY:

(a) Reporting. Contractor agrees to submit all required documentation and reports on a timely baSis and in accordance with the specified time frames as agreed upon by the parties. Penalties for delinquent reporting may include withholding of payments until such time all reports are received, cancellation andlor termination of this Agreement with no obligation to pay for undocumented services, or both.

(b) Access to Records. Contractor agrees that County, or any of its duly authorized representatives, has the right of timely and unrestricted access to any books, documents, papers, reports, or other records of Contractor that are pertinent to the fulfillment of the requirements of this Agreement, in order to make audit, examinations, excerpts, transcripts, and copies of such documents. This right also includes timely and reasonable access to Contractor's personnel for the purpose of reviewing, interviewing, evaluating, and monitoring related to such documents. All such items shall be furnished to the requesting party in Dallas County, Texas.

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(c) Ownership. Contractor agrees that all information, data, and supporting documentation that relates to the services provided hereunder shall remain the property of County.

(d) Maintenance of Records. Contractor's records, books, and other documents reasonably related to this Agreement shall be kept and maintained in standard accounting form. Such records, books, and documents shall be made available in Dallas County subject to inspection by County or authorized County personnel upon request. County shall retain the right to audit the records, books, and documents, in whatever form, at their discretion upon reasonable notice to Contractor. Contractor shall provide electronic data in a standard commercially-available format (Word, Excel and QuickBooks or equivalent). Contractor shall have no responsibility to bear expense for converting electronic data to other formats. Contractor shall furnish all required items, including, but not limited to, documents pertaining to services provided for purposes of this Agreement, records of work performed, records of payments, copies of invoices and/or receipts, or other items necessary or convenient to transmit and communicate the informalion needed or convenient for full and unrestricted audit of the Contractor's records, books, and documents.

(e) Audit. The Dallas County Auditor, its assigns, or any other governmental entity approved by County shall have the unrestricted right to audit all data or documents related to this Agreement. Such data shall be furnished in Dallas County at a mutually convenient time within a reasonable time. Should County determine it reasonably necessary, Contractor shall make all of its records, books, and documents reasonably related to this Agreement available to authorized County personnel, at reasonable times and within reasonable periods, for inspection or auditing purposes or to substantiate the provisions of services under this Agreement.

(f) Retention of Records. All records, books, and documents reasonably related to this Agreement shall be maintained and kept by Contractor for a minimum of four (4) years and ninety (90) days after termination or expiration of this Agreement. If any litigation, claim, or audit involving these documents and/or records begins before the specified period expires, Contractor must keep the records and documents for not less than four (4) years and ninety (90) days and until all litigation, claims, or audit findings are resolved, whichever is later. Contractor is strictly prohibited from destroying or discarding any records, books, or other documents reasonably related to this Agreement, unless the time period for maintaining such under this subsection (f) has lapsed.

8. CONFIDENTIALITY:

(a) Contractor shall not disclose privileged or confidential communications or information acquired in the course of the performance of the services under this Agreement, unless authorized by law. Contractor agrees to adhere to all confidentiality requirements, as applicable, for the services performed for County under this Agreement.

(b) Public Information Act. The parties acknowledge and agree that County is subject, as a matter of law, to TEX. Gov'T CODE ANN. § 552 (Vernon 1994), also known as the "Texas Public Information Act" (hereinafter "Public Information Act"). Notwithstanding any other provision, the parties agree that in the event that any provision of this Agreement, or other documents related to this Agreement, including, but not limited to, any exhibit, attachment, amendment, addendum, or other incorporated document, is in conflict with the Public Information Act, such provision shall be of no force or effect. Furthermore, it is expressly acknowledged and agreed that the County, County Comm issioners Court, County Judge, Elected County Officials, County Department Heads and County Employees (hereinafter "County Requestors") may request advice, decisions and opinions of the Attorney General of the State of Texas in regard to the application of the Public Information Act to any software, hardware, firmware, or any part thereof, or other equipment or item, data or information, or any other thing or item furnished to or in the possession or knowledge of County. It is further acknowledged and agreed that the County Requestors have the right and obligation by law to rely on the advice, decisions and opinions of the Texas Attorney General. Contractor hereby releases the County Requestors from any and all liability or obligation of any type, kind or nature regarding any disclosure of any software, hardware, firmware, or any part thereof, or other equipment or item, data

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or information, or any other thing or item furnished by Contractor or in the possession or knowledge of the County that is determined by County or in reliance on any advice, decision or opinion of the Texas Attorney General to be available to the public or any persons.

(c) Notwithstanding the foregoing, the parties agree, to the extent permitted by the Public Information Act, to keep confidential (and store in a secure area with limited access) and will not copy, publish, sell, exchange, disclose, or provide to others or use any information, documents or data, provided to or disclosed to the other party, or any information related to this Agreement, including, but not limited to, any exhibit, attachment, amendment, addendum, or other incorporated document, for any purposes other than performing each party's obligations under this Agreement.

9. CONFIDENTIAL OR PROPRIETARY MARKING:

Any information or documents the Contractor uses in the performance of the services provided under this Agreement that Contractor considers confidential or proprietary or that contains trade secrets must be clearly marked accordingly. This marking must be explicit as to the designated information. The designation, however, may not necessarily guarantee the non-release of the documents or information under the Texas Public Information Act or otherwise required by law.

10. INDEMNIFICATION:

DALLAS COUNTY, DALLAS COUNTY COMMISSIONERS, ELECTED OFFICIALS, APPOINTED OFFICIALS, OFFICERS, DIRECTORS EMPLOYEES, AGENTS AND REPRESENTATIVES (HEREINAFTER, "INDEMNITEES") SHALL NOT BE LIABLE TO CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, AGENTS, INVITEES, LICENSEES, ASSIGNS OR TO ANY OTHER PERSON WHOMSOEVER OR ENTITY WHATSOEVER, FOR ANY INJURY TO PERSON OR DAMAGE TO PROPERTY, ON OR ABOUT COUNTY PROPERTY, INCLUDING, BUT NOT LIMITED TO, CONSEQUENTIAL DAMAGE: (1) CAUSED BY ANY ACT OR OMISSION OF CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, AGENTS, INVITEES, LICENSEES, ASSIGNS OR OF ANY OTHER PERSON ENTERING COUNTY PROPERTY BY EXPRESS OR IMPLIED INVITATION OF CONTRACTOR OR SUBCONTRACTOR; OR (2) OCCASIONED BY OR THROUGH ANY ACT OR OMISSION OF CONTRACTOR OR ITS SUBCONTRACTOR ON COUNTY PROPERTY OR OF ANY OTHER PERSONS WHOMSOEVER; OR (3) ARISING OUT OF THE USE OF COUNTY PROPERTY BY CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, LICENSEES, INVITEES OR ASSIGNS; OR (4) ARISING OUT OF ANY BREACH OR DEFAULT BY CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, LICENSEES, INVITEES OR ASSIGNS OF ANY OF THE REQUIREMENTS OR PROVISIONS OF THIS AGREEMENT OR IN THE EXECUTION OR PERFORMANCE OF ITS OBLIGATIONS HEREUNDER; OR (5) OCCASIONED BY OR THROUGH THE USE OF ANY COUNTY PROVIDED UTILITIES, COMPUTERS, SOFTWARE, FIRMWARE, HARDWARE OR ANY VIRUS OR SIMILAR RELATED ITEMS THAT MAY BE CONTRACTED BY CONTRACTOR THROUGH SUCH USE.

CONTRACTOR ASSURES THAT IT IS AN INDEPENDENT CONTRACTOR AND NOT AN AGENT, SERVANT, OR EMPLOYEE OF COUNTY. CONTRACTOR AGREES, AND SHALL REQUIRE ALL SUBCONTRACTORS TO AGREE, TO PROTECT, INDEMNIFY, DEFEND AND HOLD HARMLESS INDEMNITEES AGAINST ALL CLAIMS, DEMANDS, ACTIONS, SUITS, LOSSES, DAMAGES, LIABILITIES, COSTS AND/OR EXPENSES OF EVERY KIND AND NATURE (INCLUDING, BUT NOT LIMITED TO, COURT COSTS, LITIGATION EXPENSES AND ATTORNEY'S FEES) AND ALL RECOVERABLE INTEREST THEREON, INCURRED BY OR SOUGHT TO BE IMPOSED ON INDEMNITEES BECAUSE OF BODILY INJURY (INCLUDING DEATH) OR DAMAGE TO PROPERTY (WHETHER REAL, PERSONAL OR INCHOATE), ARISING OUT OF OR IN ANY WAY RELATED (WHETHER DIRECTLY OR INDIRECTLY, CAUSALLY OR OTHERWISE) TO: (1) THE PERFORMANCE OF, ATTEMPTED PERFORMANCE OF, OR FAILURE TO PERFORM, THE SERVICES UNDER THIS AGREEMENT BY CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, AGENTS, INVITEES, LICENSEES, ASSIGNS OR TO ANY OTHER PERSON WHOMSOEVER AND/OR ANY OTHER PERSON OR ENTITY; (2) THE NEGLIGENT ACT OR OMISSION OF CONTRACTOR,

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SUBCONTRACTORS, EMPLOYEES, AGENTS, INVITEES, LICENSEES, ASSIGNS IN THE EXECUTION OR PERFORMANCE OF THIS AGREEMENT; (3) THE CONDITION OF THE PREMISES ON WHICH SAID SERVICES ARE BEING PERFORMED; (4) THE SELECTION, PROVISION, USE OR FAILURE TO USE, BY ANY PERSON OR ENTITY, OF ANY POWER SOURCE, HARDWARE, SOFTWARE, TOOLS, SUPPLIES, MATERIALS, EQUIPMENT OR VEHICLES (WHETHER OWNED OR SUPPLIED BY INDEMNITEES, CONTRACTOR, OR ANY OTHER PERSON OR ENTITY) IN CONNECTION WITH SAID SERVICES; (5) THE PRESENCE ON COUNTY PROPERTY OF CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, INDEPENDENT CONTRACTORS, AGENTS, INVITEES, LICENSEES, ASSIGNS OR ANY OTHER PERSON ACTING BY OR ON BEHALF OF CONTRACTOR; (6) THE SERVICES UPON OR ADJACENT TO ALL OR ANY PART OF COUNTY PROPERTY, WHETHER OR NOT CAUSED BY OR CONTRIBUTED TO BY THE PRESENCE IN OR OPERATION OF ANY FACILITY OR ANY OPERATION, STRUCTURE OR FACILITIES OF COUNTY, OR ANY OTHER PARTY, OR BY NEGLIGENCE OR ALLEGED NEGLIGENCE ON THE PART OF INDEMNITEES OR ANY OF INDEMNITEES' AGENTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, INVITEES OR LICENSEES; (7) THE BREACH OF ANY OF THE REQUIREMENTS AND PROVISIONS OF THIS AGREEMENT OR ANY FAILURE OF CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, AGENTS, INVITEES, LICENSEES, OR ASSIGNS IN ANY RESPECT TO COMPLY WITH AND PERFORM ALL OF THE REQUIREMENTS AND PROVISIONS; (8) OCCASSIONED THROUGH THE LOSS OF FUNDS OR RIGHTS TO RECEIVE ANY SUM OF MONEY IN ANY FORM OR MEDIUM ARISING OUT OF THE BREACH OF ANY OF THE REQUIREMENTS AND PROVISIONS OF THIS AGREEMENT; AND (9) OCCASSIONED BY ANY CIVIL OR CRIMINAL ACTIVITY OR PENALTY UNDER STATE OR FEDERAL LAW BY CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, AGENTS, INVITEES, LICENSEES, OR ASSIGNS ARISING OUT OF THE BREACH OF ANY OF THE REQUIREMENTS AND PROVISIONS OF THIS AGREEMENT. IN ADDITION, CONTRACTOR HEREBY COVENANTS AND AGREES THAT IT WILL HOLD INDEMNITEES HARMLESS FOR ALL PERSONAL PROPERTY OF CONTRACTOR, ITS CONTRACTORS, SUBCONTRACTORS, EMPLOYEES, AGENTS, GUESTS, CON SULTANTS, SUBCONTRACTORS, LICENSEES, SUBLICENSEES, INVITEES OR OTHER PARTY HAVING ANY PERSONAL PROPERTY ON COUNTY PREMISES IN RELATION TO THE CONTRACTOR'S USE OF THE AREA. CONTRACTOR FURTHER AGREES TO DEFEND, AT ITS SOLE COST AND EXPENSE (AT THE ELECTION OF COUNTY), AGAINST ANY CLAIM, DEMAND, ACTION OR SUIT FOR WHICH INDEMNIFICATION IS PROVIDED HEREUNDER.

APPROVAL AND ACCEPTANCE OF CONTRACTOR'S SERVICES BY COUNTY SHALL NOT CONSTITUTE NOR BE DEEMED A RELEASE OF THE RESPONSIBILITY AND LIABILITY OF CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, OFFICERS, AGENTS, INVITEES, LICENSEES OR ASSIGNS FOR THE ACCURACY AND COMPETENCY OF THEIR SERVICES; NOR SHALL SUCH APPROVAL AND ACCEPTANCE BE DEEMED TO BE AN ASSUMPTION OF SUCH RESPONSIBILITY BY THE COUNTY FOR ANY DEFECT, ERROR OR OMISSION IN THE SERVICES PERFORMED BY CONTRACTOR, ITS SUBCONTRACTORS, EMPLOYEES, OFFICERS, AGENTS, INVITEES, LICENSEES OR ASSIGNS IN THIS REGARD. CONTRACTOR SHALL DEFEND, HOLD HARMLESS AND INDEMNIFY THE COUNTY FOR DAMAGES RESULTING FROM SUCH DEFECTS, ERRORS OR OMISSIONS.

WITHOUT IN ANY WAY LIMITING OR RESTRICTING THE INDEMNIFICATION AND DEFENSE AGREEMENTS STATED ABOVE, CONTRACTOR AGREES THAT IT IS THE INTENTION OF THE PARTIES HERETO THAT CONTRACTOR, ITS CONTRACTORS AND SUBCONTRACTORS, AND THEIR INSURERS BEAR THE ENTIRE RISK OF LOSS OR INJURY TO ANY OF CONTRACTOR'S EMPLOYEES, "BORROWED SERVANTS," INDEPENDENT CONTRACTORS, AGENTS, REPRESENTATIVES, SUBCONTRACTORS, VENDORS, MATERIALMEN, OR ANY OTHER PERSON PRESENT ON THE PROPERTY OR PERFORMING ANY OTHER ACT OR SERVICE ON CONTRACTOR'S BEHALF OR AT ITS REQUEST, WHETHER OR NOT ANY SUCH LOSS OR INJURY IS CAUSED IN WHOLE OR IN PART BY ANY NEGLIGENCE OR FAULT OF INDEMNITEES, AND WITHOUT SEEKING ANY CONTRIBUTION THEREFOR FROM INDEMNITEES OR ITS INSURERS.

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THESE PROVISIONS SHALL SURVIVE TERMINATION, EXPIRATION OR CANCELLATION OF THIS AGREEMENT OR ANY DETERMINATION THAT THIS AGREEMENT OR ANY PORTION HEREOF IS VOID, VOIDABLE, INVALID OR UNENFORCEABLE.

11. INSURANCE:

Within ten (10) days after the effective date of this Agreement, Contractor shall furnish, at its sole cost and expense, the following minimum insurance coverage. Such insurance is a condition precedent to commencement of any services. Contractor shall, in the stated ten (10) day period, furnish to the Dallas County Purchasing Agent verification of the insurance coverage in the type and amount required herein, meeting all conditions in this Agreement, by an insurance company acceptable to County and authorized to do business in the State of Texas. Such insurance shall show the County as the certificate holder (general liability insurance). Coverage dates shall be inclusive of the term of the Agreement and each renewal period, if any.

1. The following minimum insurance coverage is required:

(a) Workers' Compensation Insurance. Workers' Compensation Insurance in compliance with the statutory requirements and provisions as established by the Texas Workers' Compensation Act, Title 5, Subtitle A, Texas Labor Code for all employees assigned to operate or work or provide services under this Contract. If Contractor is self-insured, it must provide County with evidence of a certificate issued by the Texas Workers' Compensation Committee (hereinafter, "TWCC") approving such self-insurance. In the event any work or services provided under this Contract is sublet, Contractor shall require its subcontractors to Similarly provide workers' compensation Insurance for all of the subcontractors' employees, unless Contractor affords such protection of subcontractors' employees. Contractor shall bear the burden of all workers' compensation coverage for all of its subcontractors and subcontractors' employees who do not have workers' compensation coverage. Contractor also represents that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with an appropriate insurance carrier, or in the case of self-insurance, with the TWCC. Contractor understands and agrees that providing false or misleading information to County regarding workers' compensation coverage may subject 'it to administrative penalties, criminal penalties, civil penalties or other civil actions.

Types of Coverage

(1) Workers Compensation

(2) Employer's Liability

Bodily injury by Accident Bodily injury by Disease Bodily injury by Disease

Limits of Liability

Statutory

$500,000.00 Each Accident $500,000.00 Each Employee $500,000.00 Policy Limit

This insurance must be endorsed with a Waiver of Subrogation Endorsement, waiving the carrier's right of recovery under subrogation or otherwise from County.

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(b) Commercial General Liability Insurance, including Contractual Liability Insurance. Commercial general liability insurance coverage, including contractual liability insurance, in a minimum amount of Five Hundred Thousand and 00/100 Dollars ($500,000.00) for bodily injury and property damage per occurrence with a general aggregate of Five Hundred Thousand and 00/100 Dollars ($500,000.00).

This insurance must be endorsed with a Waiver of Subrogation Endorsement, waiving the carrier's right of recovery under subrogation or otherwise from the County.

(c) Professional Liability: Errors or Omissions Insurance. Contractor shall indemnify County for damages resulting from the failure to use due care and professional skill in rendering professional services to clients, which shall insure against defects, errors, or omissions, and shall secure, pay for, and maintain in full force and effect during the term of this Agreement and any subsequent extensions hereto and thereafter for an additional five (5) years from the effective date of cancellation, termination, or expiration of this Agreement or any subsequent extensions hereto, sufficient errors and omissions insurance in a minimum amount of One Million and 00/100 Dollars ($1,000,000.00) single limit with certificates of insurance evidencing such coverage to be provided to County.

2. Contractor agrees that, with respect to the above-referenced insurance, all insurance contracts will contain the following required provisions:

(a) Name Dallas County, its elected officials, appointed officials, officers, directors, employees, agents, representatives, and volunteers as additional insureds (as the interest of each insured may appear) as to all applicable coverage.

(b) Provide for thirty (30) days prior written notice to the County for cancellation, non-renewal or material change, or ten (10) days for non-payment of premium.

(c) Provide that the inclusion of one or more persons, corporations, organizations, firms or entities as insureds under this policy shall not in any way affect the right of any such person, corporation, organization, firm or entity with respect to any claim, demand, suit, or judgment made, brought or recovered in favor of any other insured.

(d) Provide that this policy shall protect each person, corporation, organization, firm or entity in the same as though a separate policy had been issued to each, provided that its endorsement shall not operate to increase the insurance company's limits of liability as set forth elsewhere in the policy.

(e) Provide for an endorsement that the other insurance clause shall not apply to the County where the County is an additional insured on the policy.

(f) Provide for notice to the County at the address shown below by registered mail.

(g) Each applicable policy of insurance shall contain a waiver of subrogation if required above under subsection 1, and Contractor agrees to waive subrogation against County, its elected officials, appointed offiCials, officers, directors, employees, agents, representatives, and volunteers for injuries, including death, property damage, or any other loss.

3, Contractor shall be solely responsible for all cost of any insurance as required here, any and all deductible amount, which in no event shall exceed ten percent (10%) of the amount insured and in the event that an insurance company should deny coverage.

4. It is the intent of these requirements and provisions that insurance covers all cost and expense so that the County will not sustain any expense, cost, liability or financial risk as a result of the performance of services under this Agreement.

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5. Except as otherwise expressly specified. Contractor shall agree that all policies of insurance shall be endorsed. waiving the issuing insurance company's right of recovery against County, whether by way of subrogation or otherwise.

6. Insurance certificates. The certificates of insurance shall list Dallas County as the certificate holder. Any and all copies of Certificates of Insurance shall reference the RFP number for which the insurance is being supplied. All insurance policies or duly executed certificates for the same required to be carried by Contractor under this Agreement, together with satisfactory evidence of the payment of the premium thereof, shall be delivered to the Dallas County Purchasing Agent located at the Dallas County Records Building, 509 Main Street. 6th Floor, Suite 623, Dallas, Texas 75202 within ten (10) days of execution and/or renewal of this Agreement and upon renewals and/or material changes of such policies, but not less than fifteen (15) days prior to the expiration of the term of such coverage, or such non-delivery shall constitute a default of this Agreement subject to immediate termination at County's sole discretion.

7. All insurance coverage shall be on a per claim/occurrence basis unless specifically approved in writing and executed by the Dallas County Purchasing Agent and Risk Manager.

8. All insurance required to be carried by Contractor and/or subcontractors under this Agreement shall be acceptable to County in form and content, in its sole discretion. All policies shall be issued by an insurance company acceptable and satisfactory to County and authorized to do business in the State of Texas. Acceptance of or the verification of insurance shall not relieve or decrease the liability of the Contractor.

9. Approval, disapproval or failure to act by the County regarding any insurance supplied by Contractor shall not relieve Contractor of full responsibility or liability for damages and accidents as set forth herein. Neither shall bankruptcy, insolvency or denial of liability by any insurance company exonerate the Contractor from liability.

10. Minimum insurance is a condition precedent to any work performed under this Agreement and for the entire term of this Agreement, including any renewals or extensions. In addit'lon to any and all other remedies County may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, or such insurance lapses, is reduced below minimum requirements or is prematurely terminated for any reason, County shall have the right:

A. to order Contractor to stop work hereunder which shall not constitute a Suspension of Work;

B. to withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof and assurance and proof acceptable to County that there is no liability to County for failure to provide such required insurance;

C. to, at its sole discretion, declare a material breach of this Agreement, which, at County's discretion, may result in:

(1) termination of this Agreement;

(2) demand on any bond, as applicable;

(3) the right of County to complete this Agreement by contracting with the "next low proposal." Contractor will be fully liable for the difference between the original contract price and the actual price paid, which amount is payable to County by Contractor on demand; or

(4) any combination of the above.

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D. to any combination of the above.

11. Contractor shall advise County in writing within twenty-four (24) hours of any claim or demand against County or Contractor known to Contractor related to or arising out of Contractor's activities under this Agreement.

12. Acceptance of the services by County shall not constitute nor be deemed a release of the responsibility and liability of Contractor, its employees, associates, agents or subcontractors for the accuracy and competency of their services; nor shall such acceptance be deemed an assumption of responsibility or liability by County for any defect in the services performed by Contractor, tts employees, subcontractors, and agents.

13. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor's performance of the work covered under this Agreement.

14. Contractor shall provide that all provisions of this Agreement concerning liability, duty and standard of care, together with the indemnification provisions, shall be underwritten by contractual liability coverage sufficient to include obligation within applicable policies.

15. It is agreed that County shall deem Contractor's insurance primary with respect to any insurance or self insurance carried for liability arising out of operations under this Agreement.

16. Contractor shall notify County in the event of any change in coverage and shall give such notices not less than thirty (30) days prior to the change, which notice must be accompanied by a replacement certificate of insurance.

17. The provisions of this Section are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity.

18. The provisions of this Section shall survive termination or expiration of this Agreement or any determination that this Agreement or any portion hereof is void, voidable, invalid or unenforceable.

12. NONPERFORMANCE:

Except for suspension of work by Contractor due to County's failure to authorize payment for services, as authorized by Paragraph 8(b), above, Contractor's non-performance of the specifications of this Agreement or non-compliance with the terms of this Agreernent shall be a basis for termination of the Agreement by the County. County shall not pay for work, equipment, services or supplies that are unauthorized. At County's sole discretion and with written notice by County, Contractor shall be given a reasonable opportunity prior to termination to correct any deficiency in the work or services performed under this Agreement. Thirty (30) calendar days shall be considered a reasonable opportunity to cure any problems andlor deficiencies with Contractor's performance, such problems andlor deficiencies being determined by County. In the event this Agreement is prematurely terminated due to non-performance andlor withdrawal by Contractor, County reserves the right to seek monetary restitution to include, but not be limited to, withholding of money owed from Contractor to cover costs for interim services andlor to cover the difference of a higher cost (difference between terminated contractor's rate and subsequent contractor's rate) beginning the date of termination andlor withdrawal through the contract expiration date. In the event a civil suit is filed by County to enforce this provision, County reserves the right to seek its attorney's fees and cost of suit from Contractor. Nothing herein, however, shall be construed as negating the basis for termination for non-performance or shall in no way limit or waive County's right to terminate this Agreement under any other provisions herein.


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13. SUSPENSION:

Should County desire to suspend the work but not terminate the Agreement. County shall issue a written order to stop work. The written order shall set out the terms of the suspension. Contractor shall stop all services as set forth in Section 3 (Scope of Services) of this Agreement and will cease to incur costs to County during the term of the suspension. Contractor shall resume work when notified to do so by County in a written authorization to proceed. If a change in Section 6 (Terms and Conditions of Payment for Services) of this Agreement is necessary because of a suspension. a mutually agreed contract amendment will be executed in accordance with Section 20 (Amendments and Changes in the Law) of this Agreement.

14. TERMINATION:

Either party may. at its option and without prejudice to any other remedy to which it may be entitled to at law or in equity. or elsewhere under this Agreement, terminate this Agreement, in whole or part, by giving ten (10) days prior written notice thereof to the other party with the understanding that all services being performed under this Agreement shall cease upon the date specified in such notice. County shall compensate the Contractor in accordance with the terms of this Agreement for the services performed prior to the date specified in such notice. In the event of cancellation, Contractor shall cease any and all services under this Agreement on the date of termination and to the extent specified in the notice of termination. Upon receipt of such notice, Contractor shall not incur any new obligations or perform any additional services and shall cancel any outstanding obligations or services to be provided. Upon termination of this Agreement as herein above provided, and all County data, documents and information in Contractor's possession shall be returned to County within fifteen (15) working days of the date of term ination

(a) Without Cause: This Agreement may be terminated, ',n whole or in part, without cause, by either party upon ten (10) days prior written notice to the other party.

(b) With Cause: County reserves the right to terminate this Agreement immediately, in whole or in part, at its sole discretion, for the following reasons:

(1) Lack of, or reduction in, funding or resources in accordance with Section 29 (Fiscal Funding Clause);

(2) Non-performance by Contractor as described in Section 12 (Nonperformance) or Contractor's failure or inability to perform or substantially perform, for whatever reason, the services required under this Agreement;

(3) Contractor's failure to comply with the terms and provisions of this Agreement;

(4) Contractor's submission of invoices, data, statements and/or reports that are incorrect, incomplete and/or false in any way;

(5) Contractor's failure to comply with applicable federal, state, or local laws, rules, regulations and ordinances, or any other requirement set forth in this Agreement;

(6) In County's sole discretion, if termination is necessary to protect the health and safety of clients;

(7) Contractor's failure to provide County with proper notice of an assignment in accordance with Section 22 (Assignment);

(8) If Contractor becomes or is declared insolvent or bankrupt, or is the subject of any proceedings relating to its liquidation or insolvency or for the appointment of a receiver or similar officer for it, has a receiver of its assets or property appointed or makes an assignment for the benefit of all or substantially all of its creditors, institutes or causes to be instituted any proceeding in bankruptcy

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or reDrganizatiDn Dr rearrangement of its affairs, enters into an agreement fDr the cDmpDsitiDn, extensiDn, Dr adjustment Df all Dr substantially all Df its DbligatiDns, Dr has a material change in its key emplDyees; and/Dr

(9) CDntractDr's inability tD perfDrm under this Agreement due tD judicial Drder, injunctiDn or any other CDurt proceeding.

15. NOTICE:

Any nDtice tD be given under this Agreement shall be deemed tD have been given ',f reduced tD writing and delivered in persDn Dr mailed by Dvernight Dr Registered Mail, pDstage pre-paid, tD the party who is to receive such nDtice, demand or request at the addresses set fDrth belDw. Such nDtice, demand Dr request shall be deemed tD have been given three (3) days subsequent tD the date it was SD delivered Dr mailed.

TO COUNTY:

Darryl Martin CDunty AdministratDr Dallas CDunty, Texas 411 Elm Street, 2nd FIDDr Dallas, Texas 75202 214-653-7327 (phDne) 214-653-7449 (fax) [email protected] (email)

16. SEVERABILITY:

TO CONTRACTOR:

Carl R. Griffith President & CEO Carl R. Griffith & AssDciates, Inc. 2901 Turtle Creek Drive, Suite 101 PDrt Arthur, Texas 77642 214-292-4143 (phDne) 214-292-4140 (fax) [email protected] (email)

If any provisiDn Df this Agreement is cDnstrued tD be illegal Dr invalid, this will nDt affect the legality Dr validity Df any Df the Dther provisiDns in this Agreement. The illegal Dr invalid provisiDn will be deemed stricken and deleted, but all Dther provisiDns shall cDntinue and be given effect as if the illegal Dr invalid provisiDns had never been incDrpDrated.

17. SOVEREIGN IMMUNITY:

This Agreement is expressly made subject tD CDunty's SDvereign Immunity, Title 5 Df the Texas Civil Practices and Remedies CDde, and all applicable federal and state law. The parties expressly agree that nD prDvisiDn Df this Agreement is in any way intended tD cDnstitute a waiver Df any immunities from suit or from liability that the CDunty has by DperatiDn Df law. NDthing in this Agreement is intended to benefit any third party beneficiary.

18. COMPLIANCEWITH LAWS:

In providing services required by this Agreement, CDntractor must observe and cDmply with all applicable federal, state, and IDcal statutes, ordinances, rules, and regulatiDns. Contractor shall be respDnsible fDr ensuring its cDmpliance with any laws and regulations applicable to its business, including maintaining any necessary licenses and permits.

19. GOVERNING LAW AND VENUE:

The validity and interpretatiDn Df this Agreement, and the rights and DbligatiDns Df the parties hereunder, shall be gDverned by and construed in accDrdance with the laws Df the State of Texas and, if any provisiDn Df this Agreement is held tD be invalid, vDid, vDidable or unenforceable, the remaining provisiDns shall nevertheless continue in full force and effect. This Agreement is perfDrmable and enforceable in Dallas County, Texas where the principal Dffice Df County is IDcated and the state courts Df Dallas CDunty


98

shall be the sole and exclusive venue for any litigation, special proceeding, or other proceeding as between the parties that may be brought, or arise out of, in connection with, or by reason of this Agreement.

20. AMENDMENTS AND CHANGES IN THE LAW:

No modification, amendment, innovation, renewal or other alteration of this Agreement shall be effective unless mutually agreed upon in writing and executed by the parties hereto. Any alteration, addition or deletion to the terms of this Agreement which are required by changes in federal or state law are automatically incorporated herein without written amendment to this Agreement and shall be effective on the date designated by said law.

21. THIRD PARTIES:

The obligations of each party to this Agreement shall inure solely to the benefit of the other party, and no other person or entity shall be a third party beneficiary of this Agreement or have any right to enforce any obligation created or established under this Agreement.

22. ASSIGNMENT:

Contractor may not assign its rights and duties under this Agreement without the prior written consent of County and approval of the Dallas County Commissioners Court, even if such aSSignment is due to a change in ownership or affiliation. Any assignment attempted without such prior consent shall be null and void. Such consent shall not relieve the assignor of liability in the event of default by its assignee.

23. CONTRA PROFERENTUM:

The doctrine of contra proferentum shall not apply to this Agreement. If an ambiguity exists in this Agreement, the Agreement shall not be construed against the party who drafted the Agreement and such party shall not be responsible for the language used.

24. ENTIRE AGREEMENT:

This Agreement, including its Attachments, Exhibits, and Addendums incorporated as a part hereof, shall constitute the entire agreement relating to the subject matter hereof between the parties hereto and supersedes any other agreement concerning the subject matter of this transaction, whether oral or written, and except as otherwise provided herein, this Agreement may not be modified without prior written agreement of the parties. Each party acknowledges that the other party, or anyone acting on behalf of the other party has made no representations, inducements, promises or agreements, orally or otherwise, unless such representations, inducements, promises or agreements are embodied in this Agreement, expressly or by incorporation.

25. BINDING EFFECT:

This Agreement and the respective rights and obligations of the parties hereto shall inure to the benefit and be binding upon the successors and assigns of the parties hereto, as well as the parties themselves.

26. REMEDIESIWAIVER OF BREACH:

Pursuit of any remedy provided in this Agreement shall not preclude pursuit of any other remedies herein provided or any other remedies provided by law or equity, including injunctive relief, nor shall pursuit of any remedy herein provided constitute a forfeiture or waiver of any obligation of the defaulting party hereunder or of any damages accruing by reason of the violation of any of the terms, provisions, and covenants herein contained. No waiver of any term, covenant, condition or violation of this Agreement shall be deemed or construed to constitute a waiver of any other violation or breach of any of the terms, provisions, and covenants herein contained, and forbearance to enforce one or more of the remedies

13 Professional Services Agreement with eRG --2012 Version

99

herein provided upon an event of default shall not be deemed or construed to constitute a waiver of such default. Any waiver of any provision of this Agreement or violation thereof must be by a written instrument.

27. DEFAULT/CUMULATIVE RIGHTS/MITIGATION:

It is not a waiver of default if the non-defaulting party fails to immediately declare a default or delays in taking any action. The rights and remedies provided by this Agreement are cumulative, and either party's use of any right or remedy will not preclude or waive its right to use any other remedy. These rights and remedies are in add·,tion to any other rights the parties may have by law, statute, ordinance or otherwise. Contractor has a duty to mitigate damages.

28. PREVENTION OF FRAUD AND ABUSE:

Contractor shall establish, maintain and utilize internal management procedures sufficient to provide for the proper, effective management of all activities funded under this Agreement. Any known or suspected incident of fraud or program abuse involving Contractor's employees or agents shall be reported immediately to the County by Contractor. Moreover, Contractor warrants to be not listed on a local, county, state or federal consolidated list of debarred, suspended and ineligible contractors and grantees. Contractor and County agree that every person who, as part of their employment, receives, disburses, handles or has access to funds collected pursuant to this Agreement does not participate in accounting or operating functions that would permit them to conceal accounting records and the misuse of said funds. Contractor shall, upon notice by County, refund expenditures of the Contractor that are contrary to this Agreement and deemed inappropriate by the County.

29. FISCAL FUNDING CLAUSE:

Notwithstanding any provisions contained herein, the obligations of the County under this Agreement is expressly contingent upon the availability of funding for each item and obligation contained herein for the term of the Agreement and any extensions thereto. Contractor shall have no right of action against County in the event County is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding for any item or obligation from any source utilized to fund this Agreement or failure to budget or authorize funding for this Agreement during the current or future fiscal years. In the event that County is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding, or if funds become unavailable, County, at its sole discretion, may provide funds from a separate source or may terminate this Agreement by written notice to Contractor at the earliest possible time prior to the end of its fiscal year.

30. COUNTERPARTS, NUMBER/GENDER AND HEADINGS:

This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Words of any gender used in this Agreement shall be held and construed to include any other gender. Any words in the singular shall include the plural and vice versa, unless the context clearly requires otherwise. Headings herein are for the convenience of reference only and shall not be considered in any interpretation of this Agreement.

31. INDEPENDENT CONTRACTOR:

Contractor, including its employees, agents or licensees, is an independent contractor and not an agent, servant, joint enterprise or employee of the County, and is responsible for its own acts, omissions, forbearance, negligence and deeds, and for those of its agents or employees in conjunction with the performance of services covered under this Agreement, and shall be specifically responsible for sufficient supervision and inspection to ensure compliance in every respect with the contract requirements. There shall be no contractual relationship between any subcontractor, agent, employee or supplier of the Contractor and the County by virtue of this Agreement. This provision of this Agreement shall not be for the benefit of any other party other than the County and Contractor.


100

32. SUBCONTRACTING:

Contractor may not enter into agreements with subcontractors for delivery of the designated services outlined in this Agreement without prior written consent of and approval by County. Subcontracts, if any, entered into by the Contractor will be in writing and subject to all requirements herein. Contractor agrees that it will solely be responsible to County for the performance of this Agreement. Contractor shall pay all subcontractors in a timely manner. County shall have the right to prohibit Contractor from using any subcontractor.

33. ASSURANCES:

(a) In providing services required by this Agreement, Contractor agrees to observe and comply with all licenses, legal certifications, or inspections required for the services, facilities, equipment, or materials, and all applicable federal, state, and local statutes, ordinances, rules, and regulations. Contractor's failure to comply with this assurance shall be treated as a default and/or breach of this Agreement.

(b) Contractor assures that it will not transfer or assign its interest in this Agreement without written consent of County. Contractor understands that in the event that all or substantially all of Contractor's assets are acquired by another entity, Contractor is still obligated to fulfill the terms and conditions of this Agreement. County approval to transfer or assign Contractor's interest in this Agreement to an entity that acquires all or substantially all of Contractor's assets is subject to formal approval by the Commissioners Court.

(e) Contractor, by acceptance of the terms of this Agreement, agrees and ensures that personnel providing the services hereunder are duly licensed and/or qualified to perform the required services. Contractor further agrees and ensures that all program and/or facility licenses or permits necessary to perform the required services are current and that County will be notified immediately if such licenses or permits become invalid during the term of this Agreement.

(d) Contractor assures that no person will, on the grounds of race, creed, color, handicap, disability, national origin, sex, political affiliation or beliefs, be excluded from, be denied the benefit of or be subjected to discrimination under any activity funded in whole or part under this Agreement. Contractor agrees to comply with all federal and state statutes relating to nondiscrimination, including, but not limited to: Title VI of the Civil Rights Act of 1 964 (P.L. 88-352), which prohibits discrimination on the basis of race, color, or national origin; Title IX of the Education Amendments of 1972, as amended (20 U.S.C. SS 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C.S 794), which prohibits discrimination on the basis of handicaps; the Americans with Disabilities Act of 1990 (P.L. 101-336), which prohibits discrimination on the basis of disabilities; the Age Discrimination Act of 1975, as amended (42 U.S.C. SS 6101-6107), which prohibits discrimination on the basis of age; the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol and drug abuse patient records; any other nondiscrimination provisions in the specific statute(s) pertaining to applicable federal assistance; and the requirements of any other nondiscrimination statute(s) which may apply.

(e) Contractor agrees to adhere to confidentiality requirements, as applicable, for the services performed for County under this Agreement, and any other confidentiality provisions or laws, whether federal or state, relating to the services being providing hereunder.

(I) Contractor assures that it will not use any information, documents, or data provided to Contractor by County for any proprietary purposes and shall not copy, sell, exchange, disclose or provide to others or use any information, documents or data reasonably related to this Agreement for its own

15 Professional Service.s Agreement with eRG ·,2012 Version

1 0 1

proprietary interests.

(g) Contractor agrees to establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain.

(h) Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations and the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting the performance of this Agreement, including, without limitation, workers' compensation laws, minimum and maximum salary and wage statutes and regulations, licensing laws and regulations and non-discrimination laws and regulations. When required, Contractor shall furnish County satisfactory proof of compliance therewith.

(i) Contractor certifies that it is not aware of any conflicts of interest involving any Dallas County oflicial or employee related to this Agreement or the services provided under this Agreement.

0) Contractor certifies that it is not currently involved, either directly or indirectly, with any litigation against or involving Dallas County.

(k) Contractor will develop and implement an agency-wide drug free work place policy. Contractor will also require that all contracts between itself and subcontractors also comply with said requirements.

(I) Contractor understands that reimbursement for costs under this Agreement shall be in accordance with all applicable federal rules, regulations, cost principles, and other requirements relating to reimbursement.

(m) Under Section 231.006, Texas Family Code, Contractor certifies to County that Contractor is not delinquent in any child support obligations and therefore ineligible to receive payment under the terms of this Agreement. Contractor hereby acknowledges that this Agreement may be terminated and payment may be withheld if this certification is inaccurate.

(n) Pursuant to Article 2.45 of the Business Corporation Act, Texas Civil Statutes, which prohibits Dallas County from entering into a contract with a corporation which is delinquent in paying taxes under Chapter 171 of the Tax Code, Contractor, by executing this Agreement, hereby certifies that it is not delinquent in its Texas franchise tax payments, or that it is exempt from, or not subject to such a tax. A false statement concerning the corporation's franchise tax status shall constitute grounds for termination of this Agreement at the sole option of the County.

(0) Contractor understands and agrees that the services being provided under this Agreement by Contractor is or may be subject to the Health Insurance Portability and Accountability Act of 1996 ("HIPAA") and the Privacy Regulations, 45 C.F.R. Parts 160 and 164 issued under said Act. If necessary andlor applicable, Contractor agrees to strictly comply with the HIPAA and the regulations issued under the HIPAA and to execute any documents that may be required by the HIPAA or the HIPAA Privacy Regulations. Failure of Contractor to comply with the HIPAA or the HIPAA Privacy Regulations if necessary and/or applicable shall be a default and/or material breach of this Agreement and may result, at the sole discretion of County, in the immediate termination of this Agreement. CONTRACTOR SHALL BE SOLELY LIABLE FOR ANY AND ALL CLAIMS, ACTIONS, SUITS, DEMANDS, LOSSES, DAMAGES, LIABILITIES, COSTS, ANDIOR EXPENSES OF EVERY KIND AND NATURE RESULTING FROM OR ARISING UNDER THIS AGREEMENT DUE TO NONCOMPLIANCE OR OTHER VIOLATION OF THE HIPAA AND THE REGULATIONS ISSUED UNDER THE HIPAA.

(P) Contractor certifies to County that Contractor is not delinquent on the repayment of any federal, state, or local debt or other obligation.


102

(q) Contractor certifies that neither it nor any of its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any federal, state, or local department or agency.

(r) Contractor shall pay all subcontractors in a timely manner. County shall have no liability to any subcontractors in the event Contractor does not payor delays payment to any subcontractors, At term ination or expiration of this Agreement, Contractor shall deliver to County an affidavit of all bills paid. Final payment shall be contingent upon receipt of such affidavits as resolution of all accounting for which County is or may be liable under this Agreement.

(s) Failure to comply with any of these assurances or any other requirements specified within this Agreement will put Contractor in default and/or breach of this Agreement and may result, at the sole discretion of County, in the disallowance of funds and the withholding of future awards, in addition to any other remedies permitted by law.

34. PROMPT PAYMENT ACT:

Contractor agrees that a temporary delay in making payments due to the County's accounting and disbursement procedures shall not place the County in default of this Agreement and shall not render the County liable for interest or penalties, provided such delay shall not exceed thirty (30) days after its due date. Any payment not made within thirty (30) days of its due date shall bear interest in accordance with Chapter 2251 of the Texas Government Code.

35. TRANSITION SERVICES REQUIRED OF CONTRACTOR:

Upon notice of termination and/or expiration of this Agreement, the County shall immediately have the right to audit any and all records of Contractor relating to this Agreement. Moreover, upon the termination and/or expiration date of this Agreement, Contractor agrees to transition the services provided herein in a cooperative manner and provide anything requested from the County at no additional cost except as agreed to by County, including, but not limited to the following, upon date of termination and/or expiration: (I) All contract and services documentation, including all records, books and data reasonably related to this Agreement, identified in a complete, neat and orderly manner; (ii) A good faith pledge to cooperate with County upon transition of services to another contractor or County department providing the same or similar services; (iii) Records, books and data, including electronic data, in a standard commerciallyavailable format 0Nord, Excel, QuickBooks); (iv) Final accounting of all income derived from the Agreement; (v) Downloading and removal of all County information from Contractor's equipment and software; and (vi) Removal of Contractor's services without degradation or other adverse affect on County's system. This provision shall survive termination or cancellation of this Agreement.

36, SIGNATORY WARRANTY:

The person or persons signing and executing this Agreement on behalf of Contractor, or representing themselves as signing and executing this Agreement on behalf of Contractor, do hereby warrant and guarantee that he, she or they have been duly authorized by Contractor to execute this Agreement on behalf of Contractor and to validly and legally bind Contractor to all terms, conditions and proviSions herein set forth. Contractor shall furnish to County a corporate resolution authorizing Signatory authority,

17 Professional Services Agreement with. eRG ~2012 Version

103

37. ACCEPTANCES:

By their signatures below, the duly authorized representatives of County and Contractor accept the terms of this Agreement in full.

EXECUTED this ____ day of ________ " 2011.

DALLAS COUNTY:

BY: Clay Lewis Jenkins Dallas County Judge

RECOMMENDED:

BY: Darryl Martin County Administrator

APPROVED AS TO FORM*:

BY: Gordon Hikel, Chief

CONTRACTOR:

BY: Carl R. Griffith President & CEO

Dallas County District Attorney's Office, Civil Division

*By law, the Dallas County District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s).

18 Professional Services Agreement with eRG -~2012 Version

104

DALLAS COUNTY OFFICE OF BUDGET AND EVALUATION

November 14,2011

TO:

THROUGH:

FROM:

SUBJECT:

Commissioners Court

RyQown, Budget Officer

Office of Budget and Evaluation Staff

Conference/Travel/Training Requests

:z: 0

"'" en

..." :x ~ en en

The following departments have requested approval for Conference/Travel{rraining. The requested amounts listed are estimates. All reimbursements FJr hotel and meals are reimbursed according to Dallas COUllty policy with receipts. Mileage reimbursements are reimbursed at the approved rate at the time of'travel. Additional documentation is available for further reference.

Elected Officials/Departments notifying Commissioners Court of Conference/Travel/Training fund requests that do not require Commissioners Court approval under State Statues

None submitted

Elected Officiais/Depal'tments requesting Conference/Travel/Training approval for funds that have Commissioners COOl'! authority

INFORMATION TECHNOLOGY - requests approval for Stan Victrum to attend the Dallas County Meeting at the Techshare Development Centcr in Austin, Texas on December 2, 2011. The total estimated cost to attend $155.70 ($85.70- air transportation, $40 -ground transportation, and $30 parking fees). Funding is available from the 195.1090.40 I O.

CONSTABLE PRECINCT 5 -requests approval for reimbursement for Deputy Leo Armendariz and Deputy Jesse Mancillas attendance at the Advance Crime Scene Course in Arlington, Texas from December 5-8, 2011. The total cost requested for rcimbursemcnt is $300. Funding is available in 532.2462.94074.

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CONSTABLE PRECINCT 5 -requests approval for reimbursement for Deputy Dan Edwards attendance at the Basic Instructor Course in McKinney, Texas from October 10-14, 2011. The total cost requested for reimbursement is $419.95 ($80 - registration and $339.95 - training supplies and ammunition). Funding is available in 532.2462.94074.

Notifying Commissioners Court of Conference/Travel/Training funds used by Grant Programs

HEALTH AND HUMAN SERVICES - requests the following:

a) Venus Dukes and Earl Mullins to attend the Data Analysis Meeting in Austin, Texas from December 6- 7, 201l. The total estimated cost to attend is $1,920 ($700-transportation, $500 -- hotel, $140 -- food, $300 ground transportation, $100 - parking, $120 bag, $60 gas). Funding is available in grant #8704.

b) Stephanie Patrick to attend the NCTTRAC Tabletop Exercise in Arlington, Texas on December 1, 20ll. The estimated cost to attend is $20.53 (mileage reimbursement). Funding is available in grant #8723 - PHEP.

c) Emily Gore to attend the NCTTRAC Tabletop Exercise in Arlington, Texas on December 1, 2011. Tbe estimated cost to attend is $20.53 (mileage reimbursement). Funding is available in grant #8725 - CRI.

d) Jennifer McCarver to attend the Bio-Rad Evolus training in Redmond, WA on December 11 - 17, 2011. There is no cost to Dallas County for Staff to attend.

e) David DeLoney and Arnold Jistel to attend a Euthanasia Class for Mandatory CEU hours in Arlington, Texas on November 18,2011. A total of $150 is required for staff registration to attend. A county vehicle will be used for transportation. Funding is available in 120.5211.2460.2012.

f) Susan Kent and Marcelino Rendon to attend the TB PAM training in Arlington, Texas from December 19 -20, 201l. The total cost to attend is $133.20 (mileage reimbursement). Funding is available in grant #5216 TB Clinic.

g) Mayuri Patel to attend the TB Nurse Case Management training in San Antonio, Texas from November I -- 4, 20 II. The total estimated cost to attend is $1,060.86 ($388.50 mileage, $374 hotel, $210 food, and $87.36 -- parking). Funding is available in grant #870 I TB Prevention and Control.

h) Chao-Ying Wang to attend the Pri-Med Access with ACP in Dallas, Texas from December 7 -8,2011. There is no cost to Dallas County for staff to attend.

i) Cristina Williams to attend the TB Nurse Case Management training in San Antonio, Texas from November I -- 4, 2011. The total estimated cost to attend is $1,060.86 ($388.50 -mileage, $374 - hotel, $210 food, and $87.36 -- parking). Funding is available in grant #8701 TB Prevention and Control.

j) Barbara Kuntz to attend the Contact Investigation Interviewing Skills Course in San Antonio, Texas from December 11 -15, 2011. There is no cost to Dallas County for staff to attend.

106

k) Laura Gomez and Benito Calderon to attend the TB PAM Training in Arlington, Texas from December 19-2(), 2011. The total estimated cost to attend is $67 (mileage reimbursement). Funding is available in the grant #870 I - TB Prevention and Control.

I) Mary Ortega to attend the Contact Investigdtion Interviewing Skills Course in San Antonio, Texas from December II -IS, 20 II. There is no cost (0 Dallas County for staff to attend

m) Emily Gore to attend the SNS Meeting with Region 2/3 in Arlington, Texas on November 17, 2011. The mileage reimbursement estimate is $27.75. Funding is available in grant #8725 HHS CRI.

n) Stephanie Patrick to attend the Center for Community Health Community Advisory Board Meeting in Fort Worth, Texas on November 17,2011. The estimated cost to attend is $39.41 (mileage reimbursement). Funding is available in grant #8723 - PHEP.

0) Stephanie Patrick to attend the SNS Meeting with Region 2/3 in Arlington, Texas on November 17,2011. The mileage reimbursement estimate is $27.75. Funding is available in grant #8723 HHS PHEP.

107 ,,'I Y {)j.'

DALLAS COUNTY OFFICE OF BUDGET AND EV ~e~±lp~i;~~H~duRT

, I ,,_~, " • " "

II ROv I 6 PM 3· 41

November 22, 20 II

TO:

FROM:

SUBJECT:

Commissioners Court

Ry,aown, Budget Officer

Hiring Freeze

The Dallas County Commissioners Court authorized a "rolling 90 day hiring freeze" i()r the Fiscal Years 2009 through 2012. Under the "rolling 90 day hiring freeze" any position that becomes vacant must be held vacant for 90 days in addition to the normal encumbrance (paid vacation and compensatory time). Any Elected Official wishing to fill a vacant position before the end of the "rolling 90 day hiring freeze" must notify Commissioners Court of their intent to fill the position, Any Department Head wishing to fill a vacant position before the end of the "rolling 90 day hiring freeze" mllst receive Commissioners Court approval before they can fill the position.

For November 22, 2011 one (I) Elected Official desired to have their request related to the "rolling 90 day hiring freeze" be briefed to Commissioners Court.

Elected Officials notifying Commissioners Court of their intent to fill a position before the expirationofthe "rolling 90 day hiring freeze".

District Clerk - The District Clerk's Office desires to notify Commissioners Court of their intent to fill the fc)llowing positions prior to the expiration of the "rolling 90 day hiring freeze": a) Clerk V, grade 9, position #408 working in the Tax Court; b) Clerk III, grade 7, position #3542 working in the Family Courts; c) three (3) Clerk II, grade 6, position #s 4968, 3545, 3576 working in the Family and Civil Courts; and d) Clerk I, grade 5, position #3527 working on the document production desk working on appeals paperwork. Filling these positions before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $52,582 in savings opportunity,

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340 (214) 653-6384. Fax (214) 653-6517 • rwbrown@j;ill11ii§Co!!.fl.tY,Qlg

108

DALLAS COUNTY D/\LL,\S ;;CJUNTY OFFICE OF BUDGET AND EV ALUATION<"; . ilS COURT

November 22, 2011

TO:

FROM:

Commissioners Court

Ry,~rown, Budget Officer

II NOV I 6 PM I: 59

SUBJECT: Public Defender additional statT for County Criminal Courts

BACKGROUND County Criminal Court Judges have the option of appointing Public Defenders or Court Appointed Attorney's to provide indigent defense to defendants in their Courts. Nine of the thirteen County Criminal Court Judges support the addition of two (2) Public Defender Attorney II positions to defend indigent defendants out of multiple County Criminal Courts. The purpose of this briefing is to make a recommendation concerning the Public Defender's and County Criminal Courts request for two floating Public Defenders for the County Criminal Courts.

OPERATIONAL IMPACT Each of fhe twenty-one Public Defenders in the County Criminal Courts is assigned approximately 100 cases a month which is an average of $78 per case assigned, while Court Appointed Attorneys average about $100 per case assigned. As such, Dallas County saves $22 per case assigned to a Public Defender versus a Court Appointed Attorney.

Nine of the thirteen County Criminal Court judges have agreed to share the expense of two floating Public Defenders ($167,090) that will cover five and four courts each. Each floater will be responsible for 20 to 25 new misdemeanor cases a month per court. The nine County Criminal Court Judges that signed the agreement spent a total of $301,934 in Court Appointed Attorney costs in FY2011. Assuming that these courts each spends only $10,000 ($90,000 total all courts) on Court Appointed Attorney costs once the two additional Public Dcfender II positions have been hired then Dallas County will save $44,844 annually.

FINANCIAL IMPACT The addition of two Public Defender II positions will cost $167,090 annually including benefits. However, the reduced Court Appointed Attorney costs should be $211 ,934 representing a savings of $44,844 annually.

RECOMMENDATION The Office of Budget and Evaluation recommends that Commissioners Court authorize the addition of two (2) Public Defender II positions to work in the County Criminal Courts as rovers. It is furthcr recommend that the Human Resources/Civil Service Department review the two new positions for appropriate classification.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340

(214) 653-6384. Fax (214) 653-6517 • rwbrown@)dallascounty.org

109

DALLAS COUNTY OFFICE OF BUDGET AND EVALUATION

Illj()rmationai Briefing

November 16, 2011

Commissioners Court To: ::z:

RyQrown

0 -c

Through: en Budget Officer ...,

:x

From: Ronica L. Watkins ~ CJ1

Assistant Budget Officer CJ1

Subject: DIVERT FY20 12 Escrow Budget

BACKGROUND The Auditor's Office is requesting that DIVERT notify Commissioners Court of their proposed f:>"'Y2012 Escrow budget (Fund 532.94(52). The attached budgets are informational and no ()[mal approval is required by the Commissioners Court.

Please see attached information for further detail.

OPERATIONAL IMPACT None

FINANCIAL IMPACT None

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Account 2014 ZORO 2090 2095 2160 2170 2180 2460

2950 4010 4210

5190 5590 6130

1 1 0

DIVERT Court

FY2012

532.94052 - Escrow Budget

OTHER ( i.e. DART vouchers) DUES & SUBSCRIPTION PROPERTY LESS THAN

Computer Software OFFICE SUPPLlES

POSTAGE PRINTING/IMAGE TRAINING FEES

BOOKS & SUPPLEMENTS BUSINESS TRAVEL

CONFERENCE

TESTING EXPENSE OTHER PROFESSIONAL

COURT APPOlNTED

TOTAL

Description

DIVERT Case Mgt System general office supplies

husiness cards

i.e., journals & other literature for program participants

i.e., additional drug test, instant drug test, C()nfirmations

Le" transitional housing and counselIng for clients iptppreter services

Amount $S,OOO $2,000 $2,000 $7,000 $2,SOO $200 $1500 $1,000

$5,000 $2,000

$30,000

$25,000 $35,000 $6,500

$124,700

DART day pass vouchers for DIVERT Court participants. 30 packs @$25 =$750. Fund: 532.94052

111

November 22, 2011

MISCELLANEOUS

I) HEALTH & HUMAN SERVICES - requests approval of Supplemental Agreement No. 1 to the 2011-2012 Rental Assistance Program Interiocal Cooperation Contract, amending Exhibit [} - Fair Market Rents Schedule (page 5 of 8) and authorization for the County Judge to sign the Agreement on behalf of Dallas County.

(Please refer to Information Item #6a)

2) PURCHASING - requests missing documentation that was required tClr Bid No. 2012-008-5786 Annual Contract for Ambulance Service. Thc intent of this contract is to provide ambulance service to the unincorporated areas of southern Dallas County. The bid specifications require bidders to submit staff certification/license levels from Texas Department of Health ,md Texas Emergency Medical Services and provide the age of Heet of ambulances that will comply with Texas Department of Health requirements.

3) AUTO SERVICE CENTER - requests approval:

a) to place two vehicles that were scized and returned to Constable Precinct 3 on the next Dallas County Auction: 1) 2008 Ford F150 VIN #IFTRWI8FA43638 2) 1997 Jaguar VIN #SAJGX2743VC003786 Recommended by the Office of Budget and Evaluation

b) to replace vehicle EF149, a 2001 Chevy I-ton van (#IGCHG39R311 189336) that has lost the transmission and thc repair is not economical, with vehicle CA787 %-ton Chevy van (#IGCGG29RX21195738) that is one of the remaining Constable turn-ins. Recommendcd by the Office of Budget and Evaluation.

4) ENGINEERING AND PROJECT MANAGEMENT requests approval to proceed with renovations as requested by the WIC program to their current lease space (3,500 sq. tt) at the Health and Human Services Building on the 4th floor. Renovations will include demolition, interior construction, electrical and lighting, plumbing, flooring, telephone and data. This work will be completed by Dallas County, at an estimateci cost of $45,000 to be reimbursed by WIC. Funding for this project is available in Fund 126, Unallocated Reserves. Recommended by the Office of Budget and Evaluation.

5) OFFICE OF INFORMATION TECHNOLOGY requests approval to move a laptop, Dell Latitude D630 Laptop (IT Asset Tag 27051: Service Tag F2D4S41) ti-om the Office of Information Technology inventory to the Facilities inventory to be used lelr recording Key and Loek information. Recommended by the Oftice of Budget and Evaluation.

1 1/221l 1

1 1 2

6) .JUVENILE - requests approval to transfer three (3) vehicles from vehicle inventory to be used by the Juvenile Services Unit. CASIO, CD125, and CE859 are two (2) 2003 and a 2004 Crown Victoria with maintenance caps below 40%. Recommended by the Of1ice of Budget and Evaluation.

7) ROAD AND BRIDGE #2 requests approval to transfer their lax machine, MURATEC F-250 Plain Paper, to the Auto Service Center invcntory to limit the disruption of ASC East's business during the Road and Bridge location change. Recommendcd by the Office of Budget and Evaluation.

8) 26S'h CRIMINAL DISTRICT COURT - requests approval to purchase bus passes for their DIVERT Drug Court Program. The court will purchase bus passes in the amount of $2,500 from their DDA (120.4430.2230). Recommended by the Office of Budget and Evaluation.

TELECOMMUNICA nONS

Auto Service Center - Ml2ll 023 - requests voice drop and single line phone It)r service desk write up desk. Equipment $43.00; Installation $200.00; Recurring Cost $0.00 -Recommended

Criminal Jnstice - Jail Diversion - MI2ll008 - requests long distance code for new employee Pearl Lozano Equipment $0.00; Installation SO.OO; Recurring Cost $0.00 -Recommended

District Attorney - requests: M1211011 - long distance code for employce Jorge Solis Jr. Equipment $(1.00; Installation $0.00; Recurring Cost $0.00 - Recommended

Ml211017 -long distimce code for employee Cindy Stomer Equipment $0.00; Installation $0.00; Recurring Cost $0.00 - Recommended

M1211018 - a single line phone instrument for employee. Equipment $43.00; Installation $0.00; Recurring Cost $0.00 - Recommended

M1211022 -long distance code for employee Paul Hamilton Equipment $0.00; Installation $0.00; Recurring Cost $0.00 - Recommended

Information Technology - D12I1004 - requests data drop for kronos clock 1st floor records building. Equipment $O'()O; Installation $200.00; Recurring Cost $0.00 Recommended

11/22111

113

Juveuile - Education - requests: 01210007 - re - brief - briefed on 1111111 for grant 4500. request data drop for teacher in classroom #2. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 Recommended - Grant 7S()O, Fund 468, 8/31/12

01211003 - replace damaged data drop in class room #2. Equipment $0.00; Installation $400.00; Recurring Cost $0.00 - Recommended Funded 7500 2012 468

Juvenile - Probation - M121l016 - requests long distance code for employees P. Cruz, A. Lopez, D. Wilson, K Hamilton, J. Morton, A. Flay, P. Alvarado. Equipment $0.00; Installation $0.00; Recurring Cost $0.00 - Recommended

,Juvenile - Youtb Village Charter School - Ml211009 - requests replacement of damaged libel' cable that provides service for the entire building. Equipment $0.00; Installation $1693.75; Recurring Cost $0.00 - Recommended - Fund 7S00 2012 468

Parkland Health - D1211002 - requests two data drops bldg B 2nd flr TDC dept. Equipment $0.00; Installation $400'()O; Recurring Cost $0.00 - Recommended

Probate Court Investigation - 01211006 - requests data drops for bizhub 283 printer/scanner/fax incorporate 11 computers. Equipment $0.00; Installation $2200.00; Recurring Cost $0.00 - Recommended Fund 0841 ()

Sheriff - 1'1211003 - requests 15 data drops f()r temporary relocation 0[' Tntel, Transportation, & Juvenile to Law Library during renovation. Equipment $0.00; Installation $3000'()0; Recurring Cost $0.00 Recommended, Funded federal forfeiture 532,(),2640.0,91002,(),().O

Sheriff - Photo Lab - D 121I OOS - requests two data drops in the photo shops multipurpose room B for County network access. Equipment $0.00; Installation $400.00; Recurring Cost $0.00 - Recommended

Sheriff - Support Services/Sterrett Kitchen - requests: 01211007 - data drop for new workstation in the dock area. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended

MI21I02S - voice drop for new workstation in the dock area. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended

Sberiff - Warrant Execution - 1'1211003 - requests 12 voice drops, 13 single line phones for renovation. Equipment $559.00; Installation $2400.00; Recurring Cost $0.00 Recommended Funded 1075. 70046,(),0

Sheriff - Intelligence - P1210002 - requests 16 data drops. 8 voice drops and 3 phone instruments for the reconstructed Intelligence office. Equipment $228.00; Installation $4800.00; Recurring Cost $0.00 - Recommeuded Federal Forfeiture

11122/11

114

• Funding for the above requests are available from countywide department 1023. line item 72]() telecom equipment and department 1023, line item 6250 cable contract. if otherwise it will be stated in brief.

• Projects are funded by requesting department, if otherwise it will be stated in brief.

• Cell Phone funding is provided by the requesting department and is statcd.

• Pagers arc funded from department 1023, linc item 7214.

MISCELLANEOUS EQlJIPMENT

Actual invoiced amounts may deviate by up to $5 from the amounts listed without additional Commissioners Court Authorization.

(1) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE: PROPOSED ACTION:

(2) [) EP ARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE: PROPOSED ACTION:

11122111

Elections 14- Guest Chairs 2 - Portable Paper Shredders 2 Vertical Plastic Drawers o Surplus

0."rr>lil~ The Elections Department requests approval to transfer listed equipment li'Oln surplus. Recommended by the Office of Budget and Evaluation.

Justice of the Peace 3-3 4 Lateral 6-Drawer Filing Cabinet 6 - Lateral 5-Drawer Filing Cabinet o Surplus Surplus Judge Seider requests approval for the above listed items to be transferred hom surplus to his court. Recommended by the Office of Budget and Evaluation.

Department

,\,,1<) Snnce CenlCl

.. \U\() Sen ltc ('entc,

("onstahle P!cc)Jl(i 3

Cml5labk I'recmd 3

Cn]btable PrccuKI 3

Dt,tnCi .. \l\olTln,

DhtllCt A!lome)

DEsmet ('!elk

F!lcIi11l~5 \lanagclllcnt

10 Fa~IiJl!cs .\janagClnem

! 1 F'K!lilicS ."vbnagclllCn!

U j'anh\lco .\,lan4getnCI\!

13 l'aClll1Ks \1allagcmelll

14 Fd~d,t1~, \lanagcmcnt

15 Fac,),pn \'lan~g.clllcnt

!6 j"lc,lltics '\-!anagtlllcnl

17 Fire .\lar,h<l1

!8 Hcal1h &. l-hlElI!m Scn'i(.'CS

j'l Hcallh & UumJn S~nl{n

20 ilc;,J[h 6:. I·j"lllan Stf"C~S

21 ! kalth "'- Htllndll SCn.l('~'

22 llcdilil &. Human Sen Ices

2J ll~"lth & HUIllJO c;~n!"cs

2.4 Hmndand Scumt" & Emergenc,. \j~nabcmcJ1l

25 Il(lIneland Security&' Elllcrg~nc)

.\iJna~Clllen!

J!ullIciand SC~'Iflt\- & bnefl,cn~\ 26 ,"

\'iana).'('lllc'lIl

27 H()lllcl"nd Scuml" &. Fmcrgenn '\lan"g~lnc>1)(

28 i",e-,ugJtqr"Cuurl \ ),nOl PlOg,am

1') Orricc: 01 Inlt>nl\«llon Tedl11olut;y

3(1 Of:lcc 0flnionnallnn rec!uw!ngy

.\1 (!m~~ ofinlormaHon Tcdlnolp!!\

32 Of[!("c' "l"lnfoI11lat\OI! Iccimn)o\cJ

33 ()ifl(~ "I" InIOlm;j[H\n r,'chnnh)g'

.1.4 Of(l(c o{ln(onnatlon Tcchnni('.L';-

35 ()(f,,'," ut IntUn11Jil('1l T,~chnolu!!)

36 I)(!"'LC ot infol11131H)ll 'technology

\liscellanl'{)us Equipment

'\'o\'ember 22, 2011 Acmal inwHce<! anlOUll\', IlH~ dCvlale h" up In ~~ (rom tne anl<)lHl!S hstd \\1thoul ~ddl1l<JJl~1 COIl1!IlL;SlOna, (ourt ,-\mhoi1nl){)l1

funding

\\·l1h", RUJg~l

Withm Budget

Fedcral :SeIDlft 1'.111(t

Federal ~eJ7~UJe FUJlds

Federal SClzme FUl\d,

Sta!e Fmfcl!1lfC Fund,

Federal rnrtel1urc Fllllds

Tcc!mO)ll~) Funds

\\"Ilhm Budget

\\-")tlun Budget

\\'1Ihm B\idge!

\\'nhm Budg~1

Wlthm Budget

Wilh))] Btlilgcl

Withm Budgel

\\'1Ihlrl l'ludgct

'\Sstilance to FileflghwJ's Grant

Exp.

Code

120.1027259()

120 10~77020

5320 O(J20S0 0 () '! IOU6

532 () 01J2050 0 0 ')JOOr,

5:;2,0 07215 0 0.91 (lOr,

5"12 -li)20 ~O'JO.(I.O 'J.40S'

120 !O~: 26':'(1

1:0 10:227~0

j 20 1 02~.r3()

J201022.27]0

120 10~~,2no

I~O 1022 2710

12() !()2~,2':':;()

120 5.l4{J TIO

-16& 297() 2011

\\·nhm Budget . Public f'kalth Lab 120.52152IV)

rB - Start Ainean .. \menl"a!) ProJcct

Grall!

Rdugee Gf3n!

'\J,{RA \\ c"the, \,;<l1On .\s.\!Stancc

Program Gram

CPS· Clllt:; R~adUl~$$ (irant

Puhilc Ikaltill::l1lcrgcnn'

Preparcdllt'>" Oranl

SBCA (irant

SBCA Grant

SBC\ Grant

SHeA (;IHnt

G~l\cr"j Fund Rcs~ne."C()ntmp,~nc:,·

Hard"dTt Rdrcsh

Hard\\Jle Refl",]' Hardware Edre.lh

Hud\~"re Rdrnh J!ard"a!~ l{cJrc,h

lAC;

J.\(j

I.-\(j

'166 ~090 2011.87UI

~66 21)90.:'.01: 870:

~6'".: 16().20 I!j 8311

~("i 2160.20118725

11)6 21(,0 2U 12 ~-23

4fi(, ~OS() :li(),! ,; 1 ()5

466 308Q }U(J4 4lUS

466 )08(120{).!.~ 105

~(1) .'\llSU 2(11).1410~

120 .) "70,1 ()J02i)

I ()S :093 (i2(!.:.~

:95 :093 <)~n5S

1 (J< :0')3 ')205~

I'h »'J, (/~U~5 19".2093 92n"~

c16(, 86 'I.) ~(J(J9 2(),"1i

4bb ik I) 2(10') 2()2.0

1M, ~(),() 20il') 2020

Qt}

Recom.

II

Item Desc.-iption

\lachmc Repal!" f3\zhub 28 __

Stdfdevelopmc111 and awanh lunche()n

(SIS'per,Qn)

Employee and Staff Awards

Datil Card for \lopilc LJp(ojl

2012 Chc\To!et Impala

20,2 ford T';\jfll~

-\11 m \lHf pmltcrs

2 C()lldensut~ I'm\lp

OigJtJI Fluke :;lul111n~tcl

JalUt()r1,ll Can

lr~!\unerdnll Dri\"cl

~(,lK S()~kd Sc!

3~F~ Socket Se!

l.4p~ Comb" Wrench SCI

:-':alura] Gas \\·altf Hea!er

}6 Complete Turnout Bunke! GcaJ

20

Solo R<)llmg Laptop Catalog Ca,e

Cb~1I (11270 I)

HI' Ptin(cr

Ek~IrIC Slapl~r

Smg~ l'roledO( "1lh Backup ]',mer Suppl;

Flltnmg Fa,ep1Ccc R~sp1lat()rs

lkartsa\'er F!rs! AId CPR AFD Student \\'orkbook

Heartsa\'el Fast Aid CPR AfD D\'D

HcaJ1sawr f1r,1 :\H! CPR :\EO lnoiructor\

\1alluai

O!l-SH~ Senlcc

K('lu(.a .\l:nalta 1>lzhElb 283 (ic",c at 59 I

pel lTIontil:

Ill' CP20;:Sl'nnter

Dtll D~,ktop Computer" swgc

~(, UP Dc,;h')I) La,er Printer

S \\tm"f)' \-lod,,1c - :'.ng '7~~O '\l,crofIGh~ SCal1lll'r

lnfocu.\ 1:\2112 PIO)tcil1f

Dual \·idc() l3rd - DelI7~O'

fUIEbu San Sn,lp 5510 SC~lln~r

tnit Tota! R=RepL

COSI Cost ;\~;-..:<'"

7,.9 2.-145

1.089 2.445

~()4 504

502 502

~(j 430

18.327 201.597

19,~86 ,8,'172

270

89

',,2 254

~27

III

ill·j

J(!3

7'32

8 iO

178

664

50S

981

I!l

104

I()}

2.196

1.726 62,lJ6

105

180

60

265

."

19U

14

15(1

40

I;)

" ~50

'120

lOS

1811

60

265

75

190

nil

150

49

1"'5

,092

~.'\)

S .'21) 2]!) S,2g(}

,!~) ; 2(j

,!8,-8(1 .!~ no 5~O 1 100

250 250

~50 "1)(1

R

, , , R

R

, , , R , R R , R , , R

" R

,

,

, R

R R

R , R , ,

Justification

'..;ceded 10 repJlf the Ii'ont end madllnc ~I .'\S(' Ea:;1

:--"c~dcd as ,,\SC East JotS nut have a cup'er

:\ecdcd fOi .Itaft" dc\eloprnent and lccogll!twn

'..;cedcd for staff d~yelopmclll and I eG0&lulW!1

:--"'tcdcd to allow moblie access 10 TClC:).:C1C recOids

:\ccd"d as inwsllga!Or VChKks to 'eplace vdllcles thill ale IlO

longcl ,cr\1ceabk

'..;cded as lJl\"cSl!llatOi vehIcles to replace WbiCic, tn;lt a,e no

longcl ser\lceahfe

:\etd fOT ,laff me

:--"·ccJcd lur c()nden~alc dlaininll

:\cclJcd for Ele<;:t]"uilic Tech,

:--"e~dcd as r~pl;lCemenls fur the Carpente, Simp

:\ccded I'm usc ilwlInd all County \aCli!tlt5

:\ccd~d f(lr rtpmrs of ((lunty faulttw;

:\ccdcd for ,epalrS of County faoimn

;<ctd~d for repair,; ofCnu!Hy fa~illh~s

:\cc(kd as lcplaccmenlS at th~ \\·ilmtr faC11Hy

,',:ceded to proVJde bunker gear to FJre \!arshals ,taff

'..;ccdd for ,"pen-1sm to transport llem, when vlSilm!; patIents

,<ccded W Icplate br()k~n ch~'r

:\eedcd to replace bwkell pnllJc]

:--"e,;dcd to leplilce Cllrrent ekctrn: ;Llpkr Whldt" not w(!1klllg

\~c(!cd Il\ ,;npply pOWtr tll redundant C('lllnlUJlIOU()ll eqUlpmCn!

:--"eeJed fot reoponder "15fd) and ilC,dth

\tnkd [(II CPR Tl,\)II!JI),: for ((lUl11\' emplO\tto

,«·eded [01 CPR "[rallllng for COllnl) clIll'io"c.:,

,<ceded ft'l CPR TlJllilng for COllrlt\ ~HlI'I()\cc\

:\~cded to fix broken pf()Je,tor

\ecdcd to I ~pjace old pnnt~f'~()PIC'

'..;"cd~d to iepi<I't old m~chille HI PHfCha,lIlg

:\ecded {OI hanh-aft re1resh 111 (he Tax Offl(c

:--',',·d~d f(n haf(h"IIC rdrt,;h ill the Tax OffIce

:';c<:Jnll{) up\V·Jdc i-Jplop, lEl ShntfC, (lndJlcml an"

'..;ceded ib rcpiaccmelll for 5hcl!ff 1)\1\

:\tc'dcd lTl >llp)lOr! of DC!\J ,\('.\IS

:--"-ccdrd 11\ SlIpport ufDCl.\l :\C\IS

:\~~dcd 111 >lIPP()\1 ofDC!\1 A(".\'15

-"

-"

(JJ

Department ~~~

n Office of Infon1IJUOn Technology

38 P"bh~ \\'''I~S

" Sh~nff

'" Shenff

'1 Shc!)fj

42 Shmff

" Sh~lln

" Shenf!

" She'llff

4(, Slwnff

47 T\·\cc;ommUlllCJIlOIl-'

48 I'lIbli~ Jkfcndcp;

.:19 T,L\ OJTI(t

\li<;cellarwou.I Equioml'fll

:\1l\'el1\ber 22, 2011 Acmal iJlY0lc~.j anl(JlHlI, rnav i!nlate by up!O S5 frem) the amOlm!$ h~l~d \\llholll add!ll(Jnai Cmnm),slOncrs CmJrl '\uthonzJIIOIl

Exp, Qty t'nit Total R=RcpL

Funding Code nccom, Item Descriptio!) ell.,t C().~t :\=;\l'\\-

JAO --1668630200".2020 Dell PHi r22 t 111 21.5" \ionjto! 19') 1<)') , Lna!located Rescl"cs 196 20)0 2080 CoStal Compo ~nd Proper!) l'lOf Fees 7.~66 75(-,6 R

Within B1Higet 12031312J(,() \t!i Glance 2012 Journal ··S 234 R \VJthm Budget 12(}")I-1(UJ60 Quarre! l~mJl1ate c()nferen~e cabmct LOOO UJOO R

WJlhm Bud~et 1203148,2720 J,ulltm Cart wnh bag 2(,() 260 , Federal Fori'eltUlt ['lmd:; 532 ~090 91002 Computer Clcdcn7.3 6,5 635 , Federal Forfcl!l1fC Fund, ~n 2090 911)02 4~shdl Bookcase 223 2n , Federal Foneltulc h11ld, 532 2090 <)1002 ·l Fl:<.lhllght.1 ~od 5hippmg ISO GOO ,

CUnllniSSal), Fund, 532 ]1~1 ;1,1).16 -f2" Entry l.c~ei [.:<rgc Screen dlspl!i~ 'Y1th

,(J\i 700 , tnner

SOClal SeCUrity Grant .1(,6 7050 20 II 59(1) Capps U<:tohcr [nVOKGS for' .chide

315 2.4.l~ , rental,; !lnd Insurancc

Grant 390--1 Grallt 390~ BiJckbcrn-' Dc,icc IV- \'OICC and Data Plan 1,5 2,26') , (,enerai ['lI1\d Reserl'e,-(:onf1Jlt-;ency 120 j().j(l 20')0 Olvrnpm \ R-320 Dlgttal (';lJ\l~r~S ,(, 180 R

\.'nallocated Re.lcr\n 12(j lO2·12()90 I.o\\-\()hullE crOS5-CU\ shredder 380 lao R

Justification

'-:c~ded m ,IIPP011 of DCI\J.:AC\lS

Annllal fcc> l(lr memhelsiup!O eoStn> Gr(lllp

\"eeded for depal1ment dady duties

'<ceded for OtT!CCE aammg

:<ccded for mmate Janllonal ~upph~o

'>:ceded for Chiefs offICe

'>:teded for Chlds office

:':ccded as replacements

-;\eedcd [or officcr IlJllllJlg

,-:eedcd to pay for IThKk rental

\"ecdcd by HilS ST[).'jjl\' for Venu, D,!kc; ant! Barr:- \[nlhll'>

\:ec,kd 1(1 replace broken 111'<:,1I~~atnr\ CJ!ll(ra'>

;-';ccded 10 rcplace bJo~en <'hrcddcl

->.

->.

CJ)