1 DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA ?· DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA…

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    DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA

    May 7,2013

    REPORTS/RECOMMENDATIONS/REQUESTS PAGE NOS.

    1. Parkland Health & Hospital System ....................................................... Presentation

    2. HEALTH & HUMAN SERVICES

    a) West Nile Virus Update ..................................................................... Presentation

    b) FY 2013-2014 State of Texas HIV Health and Social Services and Ryan White Part B Grant Application ...................................................... ..4-38

    (COURT ORDER ON FORMAL AGENDA)

    c) FY 2013 Department of State Health Services Housing Opportunities for Persons with AIDS Grant ........................................... 39-42

    (COURT ORDER ON FORMAL AGENDA)

    d) Texas Commission on Environmental Quality (TCEQ) - Texas Pollutant Discharge Elimination System (TPDES) Pesticides General Permit ............................................................................................ 43-94

    3. INFORMATION TECHNOLOGY

    Senior Programmer - Lilax, Inc. Personal Services Contract for Anitha Atluri ................................................................................................ 95-96

    4. TUVENILE

    TechShare.Juvenile Memorandum of Understanding ....................................... 97-110

    5/7/2013

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    5. PUBLIC WORKS

    a) F.P. Lucas Boulevard MCIP Project 21904 (McKenzie Drive to Cartwright Road) Amendment to No.2 to the Consultant Contract for Primary Design Engineering ................................................................. 111-127

    b) Contract for Indefinite Delivery, Indefinite Quality for Consultant Engineering Services - CDM Smith, Inc. (Formerly Doing Business as Wilbur Smith & Associates) ............... 128-130

    c) Resale of Tax Foreclosed Property at 11018 Grady Lane Balch Springs, Texas - Via Private Sale ............................................... 131-133

    6. HOMELAND SECURITY & EMERGENCY MANAGEMENT

    Approval to Use FY2011 and FY2012 Homeland Security Grant Fund for New Facility Located at 2121 Panoramic Circle, Dallas, Texas ............. 134-137

    7. COMMUNICATIONS AND CENTRAL SERVICES

    Mobile & Paging Device Policy Update ............................................................. 138-141

    8. PLANNING & DEVELOPMENT

    a) Foreign Trade Zone Designation for BMW of North America .............. 142-147

    b) Reallocation of Trail Funds for Alternative Trail Project in Mesquite ................................................................................................... Insert

    9. BUDGET

    a) Conference/Travel/Training Requests ..................................................... 148-152

    b) Justice of the Peace 2-2 DDA Management Initiative ............................. 153-154

    c) National Institute of Justice 2013 DNA Backlog Reduction Program Formula Grant: DNA Backlog Reduction and Enhancement of DNA Analysis Services ............................................................................ 155-161

    (COURT ORDER ON FORMAL AGENDA)

    51712013

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    10. INFORMA nON ....................................................................................................... N I A Jail Population Report Office of Budget & Evaluation-Reserve Balance Report-May 1, 2013 County Auditor-Dallas County Special and Escrowed Funds Purchasing:

    Annual Contract Extensions: Bid No. 2011-065-5544, Annual Contract for Enterprise

    Wide Preventive Maintenance Agreement and Service Repair for Scanners

    Health & Human Services-HHS Updates

    11. Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ......................................................................... 162-168

    12. PUBLIC COMMENTS

    Speakers ...................................................................................................................... N I A

    DATES TO REMEMBER

    .. ~~'ti'""'" P"-~...... ,0.

    Jf.':[(E.;:MtORJI:.A.L ~ .. J&. D.AY '-.i~..,..... .. , .~~~~~

    Memorial Day, Observed - Monday, May 27, 2013

    Parkland Budget Hearings (11:00 a.m.): June 11,2013 July 2, 2013

    August 6, 2013 September 3, 2013

    No Commissioners Court Meetings: July 16, 2013 July 23, 2013 July 30, 2013

    5/7/2013

  • ~1Y 0

    B"" $0" Dallas County , ~ ~ : Health and Human Services '>:, +~ Grants Management 'FE or 't~ Zachary Thompson Director

    4

    TO:

    FROM:

    COMMISSIONERS COUR~.If"'/~

    ZACHARY THOMPSON ~

    DATE: MAY 7, 2013

    SUBJECT: JUSTIFICATION FOR SAME DAY BRIEFING AND COURT ORDER

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    The FY 2013-2014 State Services and RW Part B application is due back to the Department of State Health Services by May 8, 2013. In order to ensure timely submission of the application, it is requested that both the briefing and court order of this subject be allowed during the May 7, 2013 Court session.

    Attachments c: Darryl Martin, Court Administrator

    Virginia Porter, County Auditor

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    2377 N. Stemmons Freeway Dallas, Texas 75207-2710

    Suite 200, LB-16 Office (214) 819-1849 FAX (214) 819-6023

  • Zachary Thompson Director

    Dallas County Health and Human Services Grants Management

    TO: COMMISSIONERS COURT

    5

    FROM: ZACHARY THOMPSON, DIRECTOR

    DATE: MAY 7, 2013

    SUBJECT: FY 2013-2014 STATE OF TEXAS HIV HEALTH AND SOCIAL SERVICES AND RYAN WHITE PART B GRANT APPLICATION

    Court Order on Formal Agenda

    Background of Issue The Dallas County Judge is the grantee and legal recipient of State of Texas HIV Health and Social Services (State Services) and the Ryan White Part B grant funds. Dallas County Health and Human Services (DCHIIS) is designated to serve as the Administrative Agency for State Services and Ryan White Part B funds for the Dallas and Sherman-Denison Health Services Delivery Areas (HSDA), which is comprised of Collin, Cooke, Dallas, Denton, Ellis, Fannin, Grayson, Hunt, Kaufman, Navarro, and Rockwall counties. In accordance with the provisions of the Department of State Health Services (DSHS), the Administrative Agency is responsible for completing the State Services and Ryan White Part B grant application, and submitting it to the DSHS. The renewal application is for grant funds in the amount of$5,018,439, for the term September 1,2013 through August 31, 2014.

    Fiscal Impact There is no fiscal impact on Dallas County.

    Operational Impact The Administrative Agency will be responsible for administering all funds received under the FY 2013-2014 State Services and Ryan White Part B grants.

    Legal Impact The Commissioners Court must approve the submission of the FY 2013-2014 State Services and Ryan White Part B Renewal Application as attached.

    Strategic Plan Compliance Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. The DCHHS is the designated Administrative Agency for the Ryan White Treatment Modernization Act Part B grant. The FY 2013-2014 State Services and Ryan White Part B grants directly supports a regional indigent medical and mental healthcare network for those impacted by HIV / AIDS.

    2377 North Stemmons Freeway Dallas, Texas 75207-2710

    Suite 200. LB-J 6 Office 2 J 4-819- J 849 FAX 2 J 4-819-6023

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    Recommendation It is recommended that the Commissioners Court approve the submission of the FY 2013-2014 State Services and Ryan White Part B grant renewal application, in the amount of$5,018,439, as reflected in the attachment.

    RECOMMENDED BY: ----,""""""" .. -=r-~==;;====-----

    Attachment c: Darryl Martin, Court Administrator

    Virginia Porter, County Auditor

  • TO:

    FROM:

    DATE:

    SUBJECT:

    7

    TEXAS Department of State Health Services

    Memorandum Ryan White Administrative Agency Executive Directors Ryan White Administrative Agency Contact Persons

    Char Brooks, Contract Manager Contract Management Unit Division of Prevention and Preparedness

    April 11, 2013

    Administrative Agency, State Services and Ryan White Services Delivery (AA/SSIRWSD) Renewal Reqnest for Fiscal Year 2014 (09/01113 - 0813112014)

    Enclosed are the documents required for your agency's Administrative Agency, State Service and Ryan White Service Delivery (AA, SS and RWSD) contract renewal with the Department of State Health Services (DSHS) for the period September 1, 2013 through August 31, 2014. We are combining these separate contracts into one contract for the new funding year; accordingly, you are required to complete only ONE renewal packet.

    This document will be posted on the HIV ISTD Program's website at: http;llwww.dshs.state.tx.us/hivstd/funding/default.shtm. Instructions for completing the forms are included below. If you have questions, please contact Charlotte Brooks at (512) 776-6539.

    Please note the following requirements for Fiscal Year 2014 Contract Renewal:

    Complete F0D11S A through E Prepare 12 month budget(s) for this contract renewal period (09/01113 - 8/31/2014). (budget forms are attached.) The AA, SS and RW Service Delivery allocations are located in Table A of this document. Complete Budget Templates: 1 for AA, I for State Services, and 1 for RWSD, 3 completed budget templates. Complete all tabs, as appropriate. A revised Voucher Support Form (VSF) will be provided prior to your September 1 contract term. Reminder - Contractors shall not exceed the allocated amount for the administrative costs during this contract teIm. Table 1 is due with your application. Note: A separate Table 1 is required for RW and SS. Please use the program codes RW or SS (in the drop-down menu) to differentiate the forms. Table 2: Subcontractor Data Sheets submitted through ARIES by September 30, 2013

    Note: Form B is revised to include an Emergency Contact, please make sure this information is provided.

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    INSTRUCTIONS FOR SUBMISSION

    Submit all forms in their original Word or Excel formats. Do not combine them into a PDF format. This is necessary in order to upload documents to the new contract management system.

    Please submit one (1) electronic copy of the required contract renewal forms to the email address listed below and one (1) electronic copy to your Public Health Regional HIV/STD Program Manager on or before 5:00 pm Wednesday * April 25, 2013. Because of the new contract management system, it is very important we receive your packet by the deadlin"e, to avoid any unnecessary delays in executing your new contract.

    *Note: You bave until May 9, 2013 to submit your work plan ONLY.

    Hiv -srvscontracts@dshs.state.tx.us Contract Management Unit

    Texas Department of State Health Services

    Hard copies of contract guidance (forms) are not required for submission.

    2

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    TEXAS Department of State Health Services

    FY 2014 (09/01/2013 - 08/31-2014)

    Renewal Application Packet For Administrative Agency,

    State Services and Ryan White Services Delivery

    (AA/SS/RWSD) http://www.dshs.state.tx.us/hivstd/funding/default.shtm

    Issue Date: April 10, 2013 Due Date: April 24, 2013

    Contract Management Unit Department of State Health Services

    1100 W. 49th Street Austin, Texas 78756-3199

    David L. Lakey, M.D. Commissioner

    3

  • I . .... . ADM INISTRATIVE AGENCY

    ----- ----~-Lubboc Regional MHMR

    ';ounty Public Health Tarrant Departm ent

    -----~.----

    Dallas C Service

    )unty Health and Human Dept

    Houston Adminis

    'EastTexas HIV rative Service Area (HASA)

    Brazos Govern

    --~--.. Valley Council of nents

    Bexar C ounty

    South T exas Development Council

    -TOTAL

    ----~.~~.-----.-----------.. *Amounts are subject to change.

    .> .... TABLEA.. .. .. . .......... .. . ..

    I .AN.SS1RWSD/2013-2014 FUNDINGALLQ:GATIONS* (For FY14 Contract Renewals 09/01/2013 - 08/31/2014) ..

    HSDA'S SERVED ADMINISTRATIVE STATE SERVICES RWSERVICE TOTAL CONTRACT AMOUNT AMOUNT AMOUNT DELIVERY AMOUNT

    -----Lubbock $499,500 Lubbock $100,017 Lubbock $319,966 $2,987,728 Amarillo Amarillo $86,450 Amarillo $307,813 Permian Permian $101,508 Permian $328,788 EI Paso EI Paso $249,403 EI Paso $994,283

    Total: $537,378 Total: $1,950,850 -Abilene $216,000 Abilene $81,658 Abilene $263,338 $2,147,999 Fort Worth Fort Worth $484,924 Fort Worth $845,131 Wichita Falls Wichita Falls Wichita Falls

    $67,186 $189,762 Total: $633,768 Total: $1,298,231

    ---~-------

    Dallas $494,000 Dallas $1,510,296 Dallas $2,758,252 $5,018,439 Sherman-Denison Sherman-Denison Sherman-Denison

    $66,091 $189,800

    .~-.

    Total: $1,576,387 T otal: $2,948,~_~ !--.---BeaumontPort $650,000 BeaumontPort Arthur Beaumont-Port Arthur $8,978,546 Arthur $153,566 $567,349 Lufkin Lufkin $112,939 Lufkin $382,557 Houston Houston $2,019,119 Houston $3,108,499 Galveston Galveston $134,575 Galveston $579,208 Tyler Tyler $174,933 Tyler $695,790 Texarkana Texarkana Texarkana $303,141 o

    $96,870 Total: $5,636,544 Total: $2,692,002 -

    Austin $426,000 Austin $515,472 Austin $1,063,132 $3,444,898 Concho Concho $64,223 Concho $170,670 Temple Temple $86,928 Temple $320,449 Waco Waco $96,977 Waco $328,264 College Station College Station College Station

    $83,428 $289,355 Total: $847,028 Total:$2,171,870 .- --_ .. _ .....

    Uvalde $255,000 Uvalde $102,489 Uvalde $266,258 $2,450,304 Victoria Victoria $74,452 Victoria $206,632 San Antonio San Antonio San Antonio

    $569,389 $976,084 Total: $746,330. Total: $1,448,974

    Laredo $274,000 Laredo $132,444 Laredo $398,233 $2,731,054 Brownsville Brownsville $262,596 Brownsville Corpus Corpus Christi $1,004,581

    . $154,588 Corpus Christi Total: $549,628 $504,612

    Total: $1,907,426 $2,814,500 $7,582,521 $17,361,947 $27,758,968

    .-.-.-.~------ ---_ ... _.- --_._._._--

    4

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    TABLE OF CONTENTS

    ORGANIZATION AND CONTENT

    FORM A: FACE PAGE .................................................................. 6

    FORM A: FACE PAGE INSTRUCTIONS ........................................... 7

    FORM B: CONTACT PERSON INFORMATION .................................. 8

    FORM C: HIV/RW PERFORMANCE MEASURE GUIDELINES ............. 9

    FORM D: HIV/RW SERVICE SYSTEM OBJECTIVE GUIDELINES .......... 10

    FORM D: HIV/RW SERVICE SYSTEM OBJECTIVES .......................... 11

    FORM E: HIV/RWWORK PLAN GUIDELINES .................................. 12

    FORM E: HIV/RW WORK PLAN ...................................................... 14

    SEE EXCEL SPREADSHEETS ATTACHED FOR FOLLOWING FORMS:

    BUDGET TEMPLATE AND BUDGET TEMPLATE INSTRUCTIONS TABLE 1

    5

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    Department of State Health Services (DSHS) FORM A: Face Page This form requests basic information about the applicant and project, including the signature of the authorized representative. The face page is the cover page of the renewal and shall be completed in its entirety. Signature of face page certifies to all

    d' h' I d DSHS and program assurances liste In t IS renewa ocument. . ..... ..... . . RESPONDENT INFORMATION . ... . . ... . ..

    1) LEGAL BUSINESS NAME: Dallas County Health and Human Services

    2) MAILING Address Information (include mailing address, street, city, county, state and 9-digit zip code): Check if address change 0 2377 N. Stemmons Freeway, Suite 200, LB 16 Dallas, TX 75207-2710

    3) PAYEE Name and Mailing Address, including 9-digit zip code (if different fr...

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