dallas county commissioners court briefing ......6 dallas county elections d~jb1tr~iffi 2: 58 august...

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DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA

August 10, 2010

REPORTSIRECOMMENDATIONSIREQUESTS

1) HEALTH AND HUMAN SERVICES

PAGE NOS.

Communities Foundation of Texas Donation ................................................................... 3-5 (COURT ORDER ON FORMAL AGENDA)

2) ELECTIONS

Local Option Election ........................................................................................................ 6-8

3) JUVENILE

Renewal of Inter-local Agreement with Victoria County for FY 2011 .......................................................................................... 9-11

4) HUMAN RESOURCES/CIVIL SERVICE

a) RFP Selection- Medical Plan Administration for Plan Year 2011- United HealthCare ...................................................................... 12-13

b) Master Agreement with AchieveGlobal ................................................................ 14-16

5) FACILITIES MANAGEMENT

Filming Requests County Facilities .............................................................................. 17-23 (COURT ORDERS ON FORMAL AGENDA)

6) PUBLIC WORKS

Contract for Indefinite Delivery, Indefinite Quantity for Consultant Engineering Services ..................................................................................................... 24-25

7) COMMISSIONERS COURT ADMINISTRATION

Review of Jail Medical Modifications Documents ........................................................ 26-28

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8) BUDGET

a) FY20 11 Budget Update ............................................................................... Presentation

b) Hiring Freeze ......................................................................................................... 29-30

c) Conference/Travel/Training Requests ................................................................... 31-33

9) Inforrnation ....................................................................................................................... N/A • Jail Population Report • Budget-Reserve Balance Report - August 4,2010 • Health & Human Services:

HHS Updates HHS Updates-DCHHS-Antioch Fellowship Baptist Church

Vaccination Clinic Satellite System

10) l\1iscellaneous, l\1iscellaneous Equipment and Telecommunications Requests ........................................................................... 34-45

11) PUBLIC COMMENTS

Speakers .................................................................................................................... N/A

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

Minister's Letter of Appreciation

DATES TO REMEMBER

Parkland Budget Hearing - August 31, 2010 at 11 :00 a.m.

3 DALLAS COUNTY

DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION

TO:

FROM:

DATE:

ZACHARY THOMPSON, M.A. DIRECTOR

COMMISSIONERS COURT

ZACHARY THOMPSON, DIRECTOR

AUGUST 10, 2010

SUBJECT: COMMUNITIES FOUNDATION OF TEK.J\S DONATION Court Order on Formal Agenda

BACKGROUND Dallas County Health and Human Services has received a $20,000.00 donation from the Communities Foundation of Texas. The donated funds will be used for the purchase and installation of air conditioning units in the homes of victims of heat crisis in Dallas County.

Dallas County has the authority to exempt certain purchases from competitive procurement when necessary to protect the public health of County residents under Local Government Code, Chapter 262.024(a)(2). It is requested that this exemption be authorized.

STRATEGIC COMPLIANCE Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community, by providing disease prevention, health promotion and human services programs to County residents.

RECOMMENDATION It is recommended that Commissioners Court approve the donation from the Communities Foundation of Texas, in the amount $20,000.00, for the purchase and installation of air conditioning units for victims of heat crisis in Dallas County, and authorize a exemption from competitive purchasing requirements as allowed by Local Code, Chapter 262.024(a)(2).

RECOMMENDED

Attachment C: Darryl Martin, Court Administrator

Virginia Porter, County Auditor

2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710 (214) 819-2100 • Fax (214) 819-6022 • dallascounty.org

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Dallas County Health and Human Services 2377 N. Stemmons Dallas, TX 75207

Re: Grant #1 l-A-28902

Dear Grant Recipient:

4

In accordance with the authorization of the Board of Trustees, I am pleased to present on behalf of Meredith Woodworth and the Trustees of Communities Foundation of Texas the enclosed check in the amount of $20,000.00. This grant is designated in support of the purchase and installation of AC units for Dallas County residents in financiai need.

This grant was recommended to the Trustees of Communities Foundation of Texas by:

1\1eredith Woodworth 12523 Renoir Lane DaHas, TX 75230

This grant has been made from a named fundat Communities Foundation of Texas for which a donor has the right to recommend grant disbursements consistent with the Foundation's charter and hylaws. The original donor has already been acknowledged for tax purposes. In addition to conforming to the conditions and designations set forth in the grant transmittal letter, please note that use of all granted funds must be appropriate under sections 170(b) and 50 1 (c)(3) of the Internal Revenue Code and comply with provisions of the Pension Protection Act of2006. Granted funds must be used entirely for charitable purposes. No significant portion may provide benefit'to the original donor, donor's family, or fund advisor or be used to fulfill a legally enforceable pledge, debt or obligation of any private individual, for profit corporation or entity other than CFT. No portion of this grant may be used to pay compensation, expenses, or benefits to any individual who is a related party to any donor(s) to. the granting fund. This grant may not be used to carry on illegal, political or lobbying activities.

The act of depositing this check signifies recipient's acknowledgement of and agreement to abide fully by the terms and conditions of this notice, as well as to the tenns and conditions that might be in any grant contract or agreement between the recipient entity and Communities Foundation of Texas. Any unused portion ofthis grant, if the grant is specified for a specific project or purpose, must be returned to Communities Foundation of Texas in a timely fashion. The Foundation may require a report on the use of these funds, For grant substantiation purposes, recipient agrees to acknowledge Granville C. and Gladys H. Morton Fund of Communities Foundation of Texas.

Congratulations and please accept our best wishes for the continued success of your program.

Sincerely yours,

Kelly Donohue Donor Services Manager

Encl: Check #220047

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To: Dallas County Health and Human Services 2377 N. Slemmons Dallas, TX 75207

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This grant is designated in support of the purchase; Totals:

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TO THE

ORDER

OF

Dallas County Health and Human Services 2377 N. Stemmons Dallas, TX 75207

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Che~kQate:

Check Number: 7122/2010 220047

$20,00 $20,00·

$** 20,000.00

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DALLAS COUNTY ELECTIONS D~Jb1tr~Iffi 2: 58

August 3,2010

To: Commissioners' Court

Through: Bruce R. Sherbet, CERA, Elections Administrator

From: Toni Pippins Poole, CERA, Assistant Elections Administrator

Subject: Local Option Election

BACKGROUND N On July 9,2010 the Dallas County Elections Department received 2,503 sign.atures from qualified ~:~

registered voters in the City of Lancaster requesting that a local option election be held for/against theg: "Legal sale of beer and wine for off-premise consumption only". Petitions and signatures were verified according to the requirements of the Texas Election Code necessary to order a local option election (See Exhibit A, Certificate of Elections Administrator Pertaining to Petition for Local Option Election).

According to Title 17, Chapter 501 of the Texas Election Code, the Commissioners' Court is required to order an election at the next uniform election date, and canvass the results at the next regular Commissioners' Court session.

SCHEDULE The Commissioners' Court, at it's next regular session on or after the 30th day after the date the petition is filed, shall order a local option election to be held on the issue set out in the petition if the petition is filed with the voter registrar not later than the 60th day after the date the petition is issued and bears the actual signatures of a number of qualified voters of the political subdivision equals to at least 35 percent of the registered voters in the political subdivision who voted in the most recent gubernatorial election.

Therefore, in accordance to Section 501.032 of the Texas Election Code, the Local Option Election must be held on November 2,2010.

Under Section 501 of the Texas Election Code, the City of Lancaster will be required to reimburse to Dallas County the cost of the

Recommendations included in briefing are Dallas I: Dallas County Government models Interagency Partnership and collaboration. There is an indicator that states Dallas County provides mission-critical programs and services to its stakeholders. As Dallas

IS to conduct election, this item is consistent with the Dallas County Strategic Plan.

2377 N. STEMMONS FRWY. SUITE 820 DALLAS, TX 75207 (214) 819-6300

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DALLAS COUNTY ELECTIONS DEPARTMENT

RECOMMENDATION The Dallas County Elections Department recommends that Commissioners Court order the Local Option Election to be held in the City of Lancaster.

Recommended by: L ' Bruce R. Sherbet, Elections Administrator

Attachments

CC: Dolle Downe, City Secretary, City of Lancaster

2377 N. STEMMONS FRWY. SUITE 820 DALLAS, TX 75207 (214) 819-6300

8 CERTIFICATE OF ELECTIONS ADMINISTRATOR PERTAINING

TO PETITION FOR LOCAL OPTION ELECTION

THESTATEOFTEXAS § §

COUNTY OF DALLAS §

I, the undersigned Elections Administrator of Dallas County, Texas, do hereby certify that I

have checked the original and copy of Petition for Local Option Election for/against the "legal sale of

beer and wine for off-premise consumption only", serial number 10-LAS-OOl , Issued the 10th of June,

2010, and requesting that a local option election be held in accordance with Title 17, Chapter 501 of the

Texas Election Code in Lancaster, Texas, (said County, Justice Precinct, Incorporated City of Town

hereinafter for convenience referred to as Area), and I hereby certify as follows pertaining to said

petitions:

I, That said petitions were filed with me on the 9th day of July, 2010, which is within 60 days after the date of issuance of the said petitions.

2. That in checking the names of the signers of said petitions and the voting precincts in which they reside to ascertain the number of qualified voters signing the said petitions; no signature was counted where there was reason to believe that the signature was not the actual signature of the purported signer. In addition to the signature the petitions must contain the following; the signer's printed name, the signer's date of birth, the signer's residence address, the date of signing, and comply with any other applicable requirements prescribed by law. The signature is the only requirement that must be in the signer's own handwriting. (Sec. 501.031 TEC)

3. I further certify that said petitions are signed in accordance with the above requirements by 2,478 , 35 % of the 7,080 qualified voters who voted in the last Gubernatorial Election, at the time said petitions were issued in the Area.

4. I further certify that said petitions were in accordance with the above requirements and were signed by 2.503 qualified voters at the time said petitions were is '0. Area.

MYHAND this

(EXHIBIT A)

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Dallas County DALLAS COUNIY Ie:, C', rl R S LOU R T

JUVENILE DEPARTMENT 10 JUL 35 PM 2= 5~

MEMORANDUM

Date: August 2, 2010

To: Dallas County Commissioners Court

From: Randy Wadley, Interim Director

SUbject: Renewal of Inter-local Agreement with Victoria County for FY2011

Background of Issue:

The Dallas County Juvenile Department entered into an inter-local agreement with Victoria County for use of the Victoria Regional Juvenile Justice Center, Female Post-Adjudication Program as a residential placement option in FY2008. The Juvenile Department utilizes the Victoria County facility for difficult to place youth who have been unsuccessful in several previous placements; youth who exhibit aggressive behaviors; and youth who have an extensive run away history. Since the inception of the Juvenile Department's contractual relationship with Victoria County, a total of 18 Dallas County youth have received services at the Victoria Regional Juvenile Justice Center, Female Post-Adjudication Program. Currently, five (5) Dallas County youth are in treatment at the facility. The purpose of this briefing is to request the Commissioners Court's approval to renew the interlocal agreement with Victoria County for FY20 11.

Evaluation Process:

The evaluation process for contract renewal involves an analysis of the contractor's performance outcomes in comparison to a three year historical average for the department's contract secure facility programs. The performance criterion includes the rate of successful discharge, the average length of stay for successfully discharged youth (for the period July 1,2009 - June 30, 2010), as well as the contractor's rate of recidivism which was determined thTU an analysis of all cases that successfully discharged from the contractor's facility during the twelve month period of January 1, 2009 - December 31, 2009. The utilization of this timeframe allowed for the analysis of recidivism on successfully discharged youth at six (6) months post-discharge.

It is noted that the analysis of the recidivism data indicated that the percentage obtained by Victoria County was below the department's target for contract secure facilities; however, the percentage obtained was impacted by the small sample size. The Department considered the small sample size and the level of difficulty of youth placed at the facility in recommending renewal of this contract. The performance data for Victoria County is as

Successful Discharge Rate:

Recidivism Rate:

2600 Lone Star Drive

Of the three (3) youth discharged during the review period, all successfully completed the program giving the contractor a successful

rate of 100%. The Juvenile Department's target rate for successful discharges from a contract secure facility is 60%.

Two (2) youth successfully discharged from the contractor's facility during the period January 1, 2009 - December 31, 2009. Both of the youth recidivated within six months of release which computes to a 100% recidivism rate for the contractor. The minimum number of placements in the facility and subsequent successful discharges impacts

Dallas, TX 75212 214.698.2200 (Phone)

1 0 2010 Renewal of In terlo cal Agreement with Victoria Regional JJC Page 2

Length of Stay:

the agency's recidivism rate. The Juvenile Department's target rate for average recidivism for a contract secure facility is 410/0.

The Juvenile Department's projected length of stay for secure facilities is six (6) months or 180 days. The overall average length of stay for successful discharges from the Victoria County facility during the review period is 164 days.

The evaluation process for contract renewal also includes a review of the Field Service Performance Rating Profile report which reflects the outcome of the Texas Juvenile Probation Commission's standards compliance monitoring visit. The facility received an overall score of 97.340/0 for the FY20 1 0 monitoring visit which took place on July 1, 2010. It is important to note that the facility scored 100% on Level 1 and 99.48% on Level 2 which are considered most important areas of concern as they relate to health, safety and security matters.

The Juvenile Department's FY20 1 0 annual site review of the Victoria County facility will be conducted in early August 2010 by the department's Contract Services Unit. The recommendation for contract renewal for FY20 11 is contingent upon favorable results of the department's site review process.

Impact on Operations and Maintenance:

The Contract Services Unit will administer and monitor this contract. Placement Services staff\vill conduct the annual site review on the facility. Field and Assessment Probation staff will refer youth to this program for treatment. Subsequent to the recommendation of probation staff, the District Courts wili court-order youth to the residential placement program.

Strategic Plan Compliance:

This request conforms to the Dallas County Strategic Plan - Vision 3 Dallas County is safe, secure, and prepared by expanding disposition alternatives with regard to residential treatment for youth/families involved in the juvenile justice system.

Legal Impact:

Victoria County required changes to the existing contract for FY2011. The changes in the contract were related to TJPC-specific standards. Specifically, the contract now explicitly states the services that will be provided within each level of care, provides definitions for the levels of care, identifies dates when specific case plans will be completed, and clearly delineates the outcome measures that will be used to determine the effectiveness of the program. It is noted that the contract changes, in essence, increase the accountability for the service provider and the changes, as outlined, are consistent with how Dallas County previously evaluated the effectiveness of the program. There were also minor changes that seem to be related to auditing internal control issues germane to Victoria County. The proposed contract including all has as to content and form by Assistant District Attorney, Melanie Barton. The signatures of the Chairman of the Juvenile Board and the Dallas County Judge are required on the agreement.

Dallas County will reimburse the Victoria County Female Post-Adjudication Program at the per diem rates listed below, which are consistent with the TJPC established rates for FY20 II:

Post Adjudication Pregnant Females: Post Adjudication Non-Pregnant Females:

$127.00 $ 95.00

1 1 2010 Renewal of lnterlocal Agreement with Victoria Regional lle Page 3

Funding for this program will be utilized from the Juvenile Department's 5110 budget and by grants provided by the Texas Juvenile Probation Commission and Criminal Justice Division.

Performance Measures Impact:

The Department will set FY 2011 performance goals and objectives based on FY 2010 evaluation criterion (e.g., length of stay, successful program completion, and recidivism rates). The provider will be notified of these targets and informed that their performance and individual evaluation scores will be the initial impetus in recommending contract renewal for FY 2012. Contract Services staff will evaluate the provider's ability to achieve the set performance goals and objectives.

Project Schedule/lmplementation:

The term of the contract shall run from September 1, 2010 until August 31, 2011.

MinoritylWomen-Owned Business Enterprise:

Not applicable to this agreement.

Recommend~tion:

It is recommended that the Dallas County Commissioners Court approve the Juvenile Department's request to renew the Inter-local agreement with Victoria County for residential treatment services for females through the Victoria Regional Juvenile Justice Center, Female Post-Adjudication Program, and that the Dallas County Judge be authorized to sign the contract documents on behalf of the Dallas County.

Recommended by: 2j~~ Randy a ley, Interim rector

12

DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE

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I 0 JUl 35 PM 3:L'

Date: August 10,2010

To: Commissioners Court

From: Mattye Mauldin-Taylor, Ph.D., Director

Subject: RFP Selection - Medical Plan Administration for Plan Year 2011 - United HealthCare

Background On April 12, 2010, the Public Employee Benefits Cooperative (PEBC) Board approved the self-funded medical plan Request For Proposal (RFP), with Towers Watson engaged to assist PEBC in the RFP process. The RFP was released on May 5, 2010, with a proposal due date of June 2, 2010. Five (5) vendors submitted proposals, Aetna, Blue Cross Blue Shield (BCBS), CIGNA, United HealthCare, and HealthSmart, our current vendor.

The RFP Committee for PEBC met on Friday, July 2, 2010, to review the proposals submitted by the five qualifying vendors for the self-funded medical plans for PEBC Plan Year 2011. The committee consisted of representatives from each of the five PEBC employer groups (Dallas, Tarrant, Denton, and Parker Counties, as well as the North Texas Tollway Authority). Towers Watson and PEBC presented a summary of key points from each proposal along with financial analysis. Upon review and evaluation of the proposals, the committee selected Aetna, Cigna, and United HealthCare as the top three for presentation of a case study on July 9, 2010. The case study was presented and discussions followed.

On July 28, 2010, the PEBC Board approved the awarding of the RFP to United HealthCare. The purpose of this Briefing is to receive approval from Commissioners Court to accept United HealthCare as the recommended vendor for the administration of Dallas County's self-funded medical plans for Plan Year 2011.

Proposal Summary/Savings - United HealthCare -Recommended Vendor-Plan Year 2011 Although the administrative fees have increased from $21.05 per employee per month (PEPM) for HealthSmart to $32.95 PEPM for United HealthCare, United HealthCare's proposal resulted in the lowest projected costs (highest savings) overall, due to the network discounts on medical services/providers. The contractual summary projections are:

• Estimated combined savings of $7.1 million for the PEBC employer groups • Target network discount guarantee of 55.0% • Estimated $1.4 million (30%) in administrative fees are at risk failure to achieve the target range • Up to $4.50 PEPM at risk for various additional performance guarantees (i.e. claims processing

timing, financial accuracy, data management, and timely reporting • $150,000 allowance to PEBC for targeted over and above new

and reimbursement for transitional expenses • Three-year administrative fee guarantee

K:\Briefings 2010\PEBC 2010 Vendor Selection Plan Year 20 II -- United HealthCare RFPdoc

1 3

Impact on Operations Approval of this recommendation supports the Dallas County Employee Benefits Program.

Strategic Plan Compliance This recommendation supports Vision 1, Strategy 1.3: Dallas County provides sound, financially responsible, and accountable governance by providing an Employee Health Benefits Program.

Financial Impact No additional financial impact with funds derived from the benefits trust. The combined potential savings with United HealthCare for Plan Year 2011 is estimated at $7.1 million for the PEBC Groups, which the Office of Budget and Evaluation is projecting will result in fewer dollars being allocated to this program.

Legal Review

N/A

Recommendation The Human Resources/Civil Service Department recommends the Commissioners Court approve u'l1ited HealthCare as the recommended vendor for the administration of Dallas County's self funded medical plans flor P Ia"" Vn"'~ ')Il 11

. ~ II .L(;'UI "::;"V.L.L.

Recommended by:

K:\Briefings 2010\PEBC 2010 VendorSelection Plan Year 2011 -- United HealthCare RFP.doc

1 4

OALLt~S COUNTY DALLAS COUNTY COt1r"1t~~,'::!ONfnS COUHT

HUMAN RESOURCES/CIVIL SERVICE 10 JUL 35 PH 3: 08

Date July 16,2010

To: Members of the Commissioners Court

From: Mattye Mauldin Taylor, Ph.D., Director

Subject: Master Agreement with AchieveGlobal

Background The Human Resources/Civil Service Department recommends that we maintain our ongoing relationship with AchieveGlobal by renewing our master agreement for procurement of off-theshelf employee training products at a 5% discount.

Impact on Operations The agreement will be in effect from June 8, 2010 to June 7, 2012, and \vill enable the Human Resources Department to purchase workplace training programs and materials at any time for internal delivery by our internal certified AchieveGlobal facilitator.

Financial Impact There is no financial impact associated with this request, as the County is under no obligation to purchase any products during the period of the agreement.

Str~tegic Plan Compliance The recommendation included in this briefing is consistent with the Dallas County Strategic Plan, Vision 1, Strategy/Indicator 1.5.4., Conduct training and employment development programs for Dallas County Staff.

Legal Review The Civil Section of the District Attorney's Office has reviewed this agreement.

Recommendation The Human Resources/Civil Service Department recommends that Commissioners Court approve the Master Agreement with AchieveGlobal for the purchase of training programs and materials at a 5%discount for the period of June 8, 2010 through June 7, 2012, and authorize the County Judge to sign the Agreement with AchieveGlobal on

Recommended

Attachment

509 Main Street Dallas, Texas Records Building Equal Opportunity Employer 214.653.7638 K:\Briefings 2010\ Training_ Achieve G lobal_ master agreement 0610 .doc

1 5

ADDENDUM #5ZRH8QML-5-1 To

MASTER AGREEMENT #5ZRH8QML h • ............. / ... : .' ·1" GC··'ls'Vea.ooo· '.J

This Addendum ("Addendum") amends the above-referenced Master Agreement ("Agreement") by and between AchieveGlobal, Inc., ("AchieveGlobal") and Dallas County ("Customer").

1. Term Extended

The Term of the Agreement is hereby extended to expire on June 07, 2012.

2. Entire Agreement

Except as amended above, all terms and conditions of the Agreement shall remain unmodified and in full force and effect.

[Signature Page Follows]

Agreement #5ZRHSQML-5-1 Page 1 of 2 Version: 7/16/2010 10:36 AM

1 6

Print Name: Print Name: Jeff Wright

Title: Title: Strategic Account Manager

Signature: Signature:

Date: Date:

Agreement is not approved for signature without stamp. Gchleveqlobof ........

Please sign and return two originals to your Account Executive or to Contract Management for signature. One original Agreement will be mailed to Customer, and one original will be retained by Contract Management following execution:

AchieveGlobal, Inc. Attn: Contract Ivfanagement 8875 Hidden River Pkwy, Ste 400 Tampa, FL 33637

Agreement #5ZRH8QML-5-1 Page 2 of 2 Version: 7/16/201010:36 AM

1 7

DALLAS COU NTY FACILITIES MANAGEMENT DEPARTMENT

August 3, 2010


From: Shannon Brown, Assistant Courts Administrator

Subject: Filming Requests County Facilities

BACKGROUND On July 28, 2010, Dallas County received two requests to conduct filming on County property. In both instances, the requesting parties have agreed to the established filming rate and insurance requirements. The purpose of this briefing IS to present these requests to Commissioners Court.

IMPACT ON OPERATIONS Dallas County's policy for filming in County facilities includes a $25,000 security deposit, $1,000 per film day fee and required insurance.

Bonanza Productions, Inc. d/b/a Bonanza-Chase Productions, Inc. (BPI) has requested to film in the Merrill Hartman Courtroom in the George Allen Courts Building on August 5, 2010. The show is a drama for NBC called The Chase. The description of the show provided by NBC is a drama portraying the work of a female U.S. Marshal. Dallas County1s location will be used to film a courtroom scene associated with her case for the episode. A specific script was not available at the time of this briefing.

TNT -Turner Network Sports has requested to film from various rooftop locations for footage of the Dallas skyline to be used when Dallas Mavericks home games are shown on the network. The firm is targeting August 3 Of August 4, depending on the weather. The locations being considered are the Frank Crowley Parking Garage and the George Allen Courts Building.

For both instances, County Security will be avajlable for assistance and no disruption of County business is anticipated.

Funds received are deposited to the County's General Fund.

Administration Building 411 Elm Street, 3rd Floor

214-653-7650 Dallas, Texas 75202

1 8

LEGAL IMPACT Companies are required to execute a location agreement and provide documentation of insurance coverage.

STRATEGIC PLAN COMPLIANCE Filming projects support Strategy 5.1 of Dallas County's strategic plan by promoting economic development.

RECOMMENDATION It is recommended that Dallas County authorize filming by Bonanza Productions, Inc. d/b/a Bonanza-Chase Productions, Inc. (BPI) and TNT -Turner Network Sports in accordance with County policy.

1 9

Sec. 74-245. Rental fees for fUming. Rental of county facilities for filming will require $25,000 damage deposit. A fee

of $2,000 per film day is the rate for the rental of the county administration building and a $1,000 per film day for rental of all other county buildings (except jails) for 30 days or less. Renta! rates for 31 days or more will be $750.00 per film day. The foregoing rental fees will not be charged the press filming in the open or public areas of County facilities as IOhg as the filming lasts less than four hours. Such fllming by the press will be permitted so long as it does not interfere with the public conducting governmental business or obstruct or block the open or public areas of County facilities. (Admin. Policy Manual, § E(S.14))

20

r A9.QRP" CERTIFICATE OF LIABILITY INSURANCE DATE (MMJDDNY)

07/16/2010

I PRODUCER Serial # 12038 ~~TH~I~S-C~E::-:R~T~IF~!C~A~T::-:E~fS~IS""S";';U":':E~D~A~S~A-:M~A~TT=E~R~O'":':::F"":"IN~F-:O~R~M"""A"""T"""!O-N~-f ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

I MARSH & MCLENNAN, INCORPORATED

I 1166AVENUEOFTHEAMERICAS NEW YORK, NY 10036-2774

(212) 345~3695

INSURED

BONANZA PRODUCTIONS INC. 4000 WARNER BLVD BURBANK CA 91522

COVERAGES

COMPANY

A

COMPANY

8

COMPANY

C

COMPANY

D

COMPANIES AFFORDING COVERAGE

ACE AMERICAN INSURANCE COMPANY

INDEMNITY INSURANCE CO. OF NORTH AMERICA

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN iSSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REqUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SU8JECTTO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO LTR

TYPE OF lNSURANCE

GENERAL LIABILITY

POLICY NUMBER

A ·CO/,1MERCLAL GENERAL lIABILlTYHDO G24942715 OCCUR

CONTRACTOR'S PROT

AUTOMOBILE LIABILITY

A A.NY AUTO

A

B

ALL OWNED AUTOS

SCHEDULED I"-UTOS

HIRED AUTOS

NON-OWNED AUTOS

UMBRELLA FORM

OTHER THAN UMBRELLA FORM

INCL

EXCL

ISA H08590096

WLR C45699134 WLR C46135544

DESCRIPTION OF OPERATIONSILOCATIONSJVEHICLES/SPECIAL rrEMS

POLICY EFFECTIVE POLICY EXPIRATION DATE (MMIDDlYY) DATE (MMJDDIVY) LIMITS

6/1/10

6/1/10

6/1/10 6/1/10

6/1/11 . GENERAL AGGREGATE

PRODUCTS - COMPIOP AGG

6/1 Iii

6/1/11 6/1/11

PERSONAL," ADV INJURY

COMBINED SINGLE LIMIT

BODILY INJURY (Per person)

:5

.$

3,000,000

2,000,000.

CERTIFICATE HOLDER ITS ELECTED OFFICIALS, APPOINTED OFFICIALS, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, REPRESENTATIVES, AND VOLUNTEERS ARE INCLUDED AS AN ADDITIONAL INSURED UNDER THE GENERAL LIABILITY AND AUTO LIABILITY POLICIES BUT ONLY AS REQUIRED BY AGREEMENT WITH RESPECT TO THE PREMISES RENTED OR LEASED BY THE NAMED INSURED FOR THE PRODUCTION "CHASE"

CERTIFICATE HOLDER

ATTN CAROL JOHNSON DALLAS COUNTY 509 MAIN STREET DALLAS. TX 75202

ACORD 25-S (1/95)

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES 8E CANCELLED BEFORE THE

EXPIRAllON DATE THEREOF. THE ISSUfNG COMPANY WILL ENDEAVOR TO MAIL

~ DAYS WRlnEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,

BUT FAILURE TO MAIL SUCH NOrlCE SHALL IMPOSE NO OBLIGATION OR LIABILITY

OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

© ACORO .CORPORATION 198.8

2 1

July 290 2010 LOCATION AGREEMENT

This agreement relates to the reat property ("Premises"), located at Dallas County. 600 E. Commerce. Dallas, TX

1. In consideration for the amount of money set forth in the second paragraph of this agreement Lessor, whose name and address are set forth below, hereby grants to Bonanza Productions Inc. dba BonanzaChase Productions Inc. ("BPr') and its agents, licensees, assigns employees, independent producers, contractors, suppliers and other persons connected with the television production entitled "Chase" (the "Program") the following irrevocable rights with respect to the Premises:

I ()O7)4

a. To enter and remain upon the Premises with personnel, equipment and sets for the sole and express purpose of recording and photographing scenes live or on tape, fihn or by any other process on the Premises on the following dates: Thursday, August 5,2010 ("Date(s)"); provided, however) that if weather conditions or production exigencies make the Date(s) impractical, the Date(s) may be postponed to another mutually acceptable date. Such permission shall continue until completion of all scenes and work required. At any time within six (6) months from the Date(s) BPI completes its use of the Premises, BPI may on not less than five (5) days prior written notice to Lessor, re-enter and use the Premises for such periods as may be reasonably necessary to photograph re-takes, added scenes, etc., desired by BPI upon the same tenns and conditions contained in this agreement.

b. Without lilnitillg the generality of paragraph 1 above, to photograph and record the exterior and interior of buildings, ("Buildings") and other stnlctures ("Structures"), including, but not limited to, signs, furniture, and pictures contained in or on such Buildings and/or Stmctures which are on the Premises and to photograph and record any animals on the Premises.

c. To change the location of and/or replace furnishings in Buildings located on the Premises for the purpose of photographing and recording scenes pursuant to this agreement provided however, that BPI shall return and replace all such furnishings prior to vacating the Premises.

d. To remove all of BPI's sets, structures, and other materials and equipment from the Premises.

e. To use the name of the Premises and/or the name of any Buildings or Structures located on the Premises or to represent each of the foregoing as another real or fictional location in connection with BPI's use of the recordings and photographs made pursuant to this agreement.

f. To constnl(~t and photograph a set duplicating all or part of the Premises and Buildings or Structures (including but not limited to, any signs or any interiors of Buildings and Structures).

g. To use throughout the universe and in perpetuity in one or more programs or manner and in any and all media, whether such media is now known or developed later, or as BPI may desire, all recordings and photographs, whether still or moving, made by BPI pursuant to this agreement. Lessor acknowledges that BPI owns all rights in and to all such recordings and photographs. Without limiting the generality of the proceeding sentences, BPI may use such recordings and photographs in any program and in connection with advertising, publicity, marketing and exploitation thereof.

h. To assign all or any part of this agreement provided however that BPI shall remain liable for the amount of money set forth in paragraph 2 below.

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2. In consideration for the rights granted to BPI, BPI shall pay to Lessor the amount of $250.00 (two hundred fifty dollars and OO/xx) per prep/strike day and $1,000.00 (one thousand dollars and DO/xx) per film day as follows: Wednesday, August 4,2010 - Prep Day; Thursday, August 5, 2010 -Film Day; Friday, Aug..ust ~ 2010; Total = $1,500.00 (one thousand five hundred dollars and OO/xx).

All charges are payable upon completion of all work contemplated, unless specifically agreed to the contrary in writing. BPI is not obligated to actually use the Premises or produce the motion picture and include material photographed or recorded hereunder in the Program. Lessor understands that if BPI does not exercise the rights granted to it by paragraph 1 (a) above, BPI is not obligated to pay Lessor the consideration set forth above. Moreover, if for any reason BPI does not require the use of the Premises for all of the Date(s) set forth in paragraph 1 (a), said consideration shall be prorated based upon the number of prep/strike days and film days actually used. Lessor acknowledges that BPI is relying on the rights granted by Lessor and that any breach by Lessor of this agreement will cause BPI irreparable damage which cannot be fully compensated for by money damages.

3. Lessor warrants, represents, and agrees that (a) Lessor has the sole right and authority to grant to BPI all of the rights set forth herein and to enter into and sign this agreement; (b) it is not necessary for BPI to obtain the consent of any other person or entity in order to exercise the rights granted to BPI herein; (c) Lessor will disclose all known latent defects likely to cause personal injury or damage to property; and (d) Lessor will disclose the existence of hazardous materials, substances, and environmental factors likely to cause adverse health effects in connection with the use of the Premises. Lessor acknowledges that BPI has described generally to Lessor any unusual or unlikely manner in which the Premises and/or the name of the Premises may be used by BPI. Lessor shall indemnify and hold BPI harmless from and against any and all liabilities, costs (including but not limited to, attorneys' fees), claims and suits arising out of Lessor's breach of this agreement.

4. BPI warrants, represents, and agrees that it shall indemnifY Lessor and hold Lessor harmless from and against all bodily injury and property damage (ordinary wear and tear excepted), which is solely caused by BPI's negligent or intentional acts on the Premises.

5. Lessor agrees that Lessor has not paid any money or other valuable consideration to BPI for the inclusion of the Premises in the Program, nor has Lessor paid any money to anyone or accepted any money from anyone for the inclusion of any plug, reference, or product identification on the Premises.

6. Lessor shall be limited to an action for money damages for any breach of this Agreement by BPI, and Lessor shall not be entitled to equitable or injunctive relief and in no event shall Lessor be permitted to prevent or inhibit the broadcast, exhibition, distribution or other exploitation of any of BPI's motion picture or television photoplays.

7. Lessor shall return the property to the same condition as prior to filming, reasonable wear and tear excepted.

8. Any dispute for dalnages between the parties arising under this agreement shall be resolved by binding arbitration in Dallas, Texas, pursuant to the JAMS Streamlined Arbitration Rules and Procedures. The arbitrator shall be a retired judge or justice of any Texas state or federal court with substantial experience in the entertainment industry. The arbitrator shall follow Texas law In adjudicating the dispute. The Parties waive their rights to appeal any aspect of any judgment entered as a result of said decision.

This agreement constitutes the complete understanding of the parties with respect to the subject matter of this agreement and cannot be changed except by an instrument in writing signed by the parties. This agreement shall

100754

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be governed by the laws of the State of Texas applicable to contracts entered into, executed, and wholly perfonned within the State of Texas.

ACCEPTED AND AGREED TO:

By: ____ . __ . __________ ~ __ ._ .. _ .... ___ . ___ .. __ .. _ .. _. __ ._. __ .. ___________ . Authorized Representative

Dallas County Criminal Courts (Lessor's Name)

500 Commerce St Dallas. TX 75202 (Lessor's Address)

._ ..... -_ ........ -_._----(Soc. Sec. No.lFed. ID No.)

100754

BONANZA PRODUCTIONS INC.

Bill Poague .-. Location Manager

DALLAS COUNTY PUBLIC WORKS

August 2, 2010

MEMORANDUM:

Commissioners Court

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10 JUl35 AM (I: 26

FROM: Alberta L. Blair, P.E., Director of Public Works

SUBJECT: CONTRACT FOR INDEFINITE DELIVERY, INDEFINITE QUANTITY FOR CONSULTANT ENGINEERING SERVICES

BACKGROUND:

Indefinite delivery, indefinite quantity (IDIQ) contracts have been working extremely well for Public Works with their Business Pian Model for surveying services, right of way services, laboratory services, ati.d subsurface utility engineering services for years. The IDIQ contract has streamlined Public Works procedures and enhanced our project delivery system.

The IDIQ process is able to work cohesively with the in-house design team to provide engineering services for the County and other agencies on an as needed basis. Per contract Dallas County may renew the contracts three times and has renewed the contract for two consecutive years. As all of the consultants have performed satisfactorily, it is to the advantage of Dallas County to renew the contracts for another year. Public Works will work with Purchasing in the development of a new Request for Statements of Qualifications for a new slate of consultants in the fall of this year. The current contracts are as listed below:

DISTRICT 1 DISTRICT 2 DISTRICT 3 DISTRICT 4 HDR FREESE & URBAN TEXAS ENGINEERING NICHOLS ENGINEERING MUNICIPAL

ENGINEERING CML BWR CIVIL STRUCTURES ASSOCIATES RJN

Ifworkload capacity within a particular district has been reached a firm from another district may be determined to be most qualified. This will allow the flexibility of providing work to

being areas.

FUNDING IMPACT:

As with the other IDIQ contracts, each work order would be paid for from the department or project funds for which the work is done.

411 Elm Street, 4th Floor Dallas, Texas 75202 214-653-7151

(

Commissioners Court August 2, 2010 Page 2

MWBE INFORMATION

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The selected firms were reviewed and found in compliance by the MWBE Officer earlier in the selection process. The firms have provided the MWBE Officer updated data regarding their usage.

IMPACT ON SCHEDULE:

IDIQ contracts have proven to give Dallas County a faster turn around on particular needs thereby enhancing project delivery speed.

STRATEGIC IMPACT

By implementation of the Engineering Consultant IDIQ contracts Dallas County fulfills Vision 1: Dallas County is a model interagency partner; Vision4: Dallas County proactively addresses critical regional issues. All Public Works transportation projects fall in this category. Once construction of a project is complete, Vision 5: Dallas County is the destination of choice for residents and businesses is enhanced through better mobility.

RECOMMENDATION:

It is therefore recommended that with Commissioners Court approval that a court order be placed on the next formal agenda authorizing the renewal of the consultant engineering IDIQ contracts for Engineering Services.

RECOMMENDED BY:

jcn

411 Elm Street, 4th Floor Dallas, Texas 75202 214-653 -7151

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DALLAS COUNTY COMMISSIONERS COURT ADMINISTRATION

Date: August 10, 2010


From: Shannon S. Brown, Assistant Administrator

Subject: Review of Jail Medical Modifications Documents

Background Through Court Order 2010-0660, dated April 13, 2010, Dallas County contracted with HDR Architecture to conduct a review of the jail medical modifications project. The firm has conducted meetings with County and Parkiand staff to discuss possible design alternatives to bring all components of the project within the existing building. ,11, report was submitted on June 30, 2010 and staff requested that the firm provide a formal proposal to complete the design work. The purpose of this briefing is to make a recommendation concerning this proposal and the future of this project.

Operational Impact The primary intent of this project is to improve access to medical and mental health services in the jail facilities. Programming will include pharmacy services, mental health service areas and dedicated beds for both males and females, infirmary beds for both males and females, and staff space. In addition, overall security at the Frank Crowley/Lew Sterrett complex wili be enhanced and programming space for the Sheriff's Office will be relocated and improved. This project is necessary to meet the requirements of the Department of Justice agreed order in several areas.

HDR was selected to conduct the review due to their extensive experience and qualifications with jail facilities. HDR has recent experience with Texas County jail facilities in Midland County, Denton County, Ellis County, Lubbock County, Collin County and Smith County. They are also working with other Counties across the nation on jail facilities, many of them involving medical and mental health components. In addition to their extensive jail experience HDR is the nations' #1 Healthcare design firm, so they bring a unique blend of detention facility experience and facility experience to the project.

HDR's proposed no functional and operational intent of the original plan. Administrative functions will experience the greatest impact to allow medical areas to remain on the same floor. It addition, the bed-count of approximately 300 total medical and mental health beds could be maintained. Parkland staff and the Sheriffs Office concur that can

The proposal from the firm to complete the design process will include program validation to ensure that all necessary functional and operational issues have been identified, schematic design, design development, contract document development, and construction support.

Dallas County Administration Building 411 Elm Street

Dallas, Texas 75202-3317

Commissioners Court August 10,2010 Medical Modifications Project Re-Design Page 2

27

Commissioners Court has approved the utilization of the construction manager at risk (CMAR) process for this project as authorized by Local Government Code Chapter 271.118. Under this method, Dallas County would select a vendor to provide CMAR services and work with the architectural firm during the re-design process. The design and construction teams will work together to finalize and implement the design.

Dallas County will also initiate a solicitation to select a firm to serve as an owner's representative to review the work of both the architect and the CMAR firm. This method of project delivery is currently being utilized by Tarrant County on several large projects and has proven successful in controlling costs and reducing conflicts between design and construction.

Financial Impact The cost proposal from HDR Architecture, Inc. to perform the re-design services is $4,059,377. Preliminary cost estimates of the probable construction costs with the re-designed elements total $35.2 million. An estimated project budget, including architectural fees, owner's representation, and equipment is shown below. Parkland has agreed to provide funding for the necessary medical equipment (approximately $3.8 million of the amount shown below).

Available Appropriations

Estimated Construction Costs Architectural Fees Owner's Representation Equipment Contingency (survey/permit fees, etc.) Total Estimated Costs

$21,678,200

$36,800,000 $4,060,000

$572,000 $4,600,000

$100,000 $46,132,000

Additional Appropriations Needed in FY2011 $24,453,800

Over the last couple of years Commissioners Court had committed funding of about $40 million for the Medical Modification project. However, as a result of delays in the design of the Medical Modification project and the need for funding for other projects, upfront funding for the Records Building project due to the flood and several others funds were diverted in the FY2010 budget. It was planned that between new FY2011 funding and the issuance of a tax note in 2010 that the original funding level would be restored. In addition, Dallas County has spent approximately $4.4 million on the initial design of the project. This amount is partially offset by the reduced probable costs (original estimate was $57.6 million).

A formal contract between Dallas County and HDR will need to be developed based on the standard AlA contract forms. District Attorney's Office, Civil Division will assign an attorney to draft the contract.

Staff recommends the following actions be authorized to proceed with the Jail Medical Modificati on Project:

.. Enter into contract negotiations with HDR Architecture, Inc. for the re-design of the Jail Medical Modifications Project as the firm most qualified to perform the work (August 2010),

.. Prepare and release a solicitation for a qualified firm to provide owner's representation for the project (late August 2010), and

Commissioners Court August 10, 2010 Medical Modifications Project Re-Design Page 3

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" Prepare and release a solicitation to select a firm to construct the project under the Construction Manager at Risk (CMAR) project delivery method (September 2010).

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DALLAS COUNTY P,llP,~ S9;t~~~ciuRl OFFICE OF BUDGET AND E\L;~{\fA~1DN • 55

\6 jUt 35 p\'\ 2·

August 10, 2010

TO: Commissioners Court

THROUGH: Ry~rOwn, Budget Officer

FROM: Office of Budget and Evaluation Staff

SUBJECT: Hiring Freeze

The Dallas County Commissioners Court authorized a "rolling 90 day hiring freeze" for the Fiscal Years 2009 and 2010. Under the "rolling 90 day hiring freeze" any position that becomes vacant must be held vacant for 90 days in addition to the normal encumbrance (paid vacation and compensatory time). Any Elected Official wishing to fill a vacant position before the end of the "rolling 90 day hiring freeze" must notify Commissioners Court of their intent to fill the position. Any Department Head wishing to fill a vacant position before the end of the 'rolling 90 day hiring freeze" must receive Commissioners Court approval before they can fill the position.

In order to balance the remaining budgetary shortfall of $23 million for FY2011 Commissioners Court will need to discuss a combination of additional expenditure decreases with the first group being presented today August 10, 2010, employee pay decreases and tax rate increases. For FY2012 property values are projected to decrease 3.5% for an additional budgetary shortfall of $12 million. Any funds saved by making departments hold positions vacant for the "rolling 90 day hiring freeze" will decrease the $23 million shortfall. As such, the Commissioners Court has requested that the Office of Budget and Evaluation not brief any exceptions to the hiring freeze unless mandated by law or determined to be cost effective.

August 10, 2010 two Elected Officials desire to have their requests related to the "rolling 90 day hiring freeze" be briefed to Commissioners Court.

County Judge the County Judge's Office desires to notify Commissioners Court that they will be filling the County Judge Office Manager, grade position #1179 before the expiration of the "rolling 90 day hiring freeze". The incumbent lateral transferred to a different position in the County. Filling this position before expiration of the "rolling 90 day hiring freeze" will cost the County up to $11,088 in savings opportunity. However, the County Judge does intend to delete the vacant County Judge Executive Assistant I, grade F, position #529 for an annual savings of $65,584.

411 Elm Street 3rd Floor, Dallas Texas 75202-3340

(214) 653 -63 84 II Fax (214) 653 -651 7 II -----'-._...::. ___ ~'--_=.....c...._~.::.._.:: . ...:..:..:;..:~ . ...c.=

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District Attorney - the District Attorney's Office desires to notify Commissioners Court that they will be filling a Legal Secretary, grade 8, position #3356 before the expiration of the "rolling 90 day hiring freeze". The incumbent lateral transferred to a different position in the District Attorney's Office on July 31,2010. Filling this position before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $9,617 in savings opportunity.

3 1 DALLAS COUNTY OFFICE OF BUDGET AND EVALUATION

August 4,2010

TO:

THROUGH:

Commissioners Court

RyGJ?rown, Budget Officer

FROM: Office of Budget and Evaluation Staff

SUBJECT: Conference/Travel/Training Requests

The following departments have requested approval for Conference/Travel/Training. Additional documentation is available for further reference.

Elected Officials/Departments notifying Commissioners Court of Conference/Travel/Training fund requests that do not require Commissioners Court approval under State Statues

DISTRICT ATTORNEY - requests approval for the following travel:

a) Tammy Kemp, Glenn Fitzmartin, Becky Dodd, Rocky Jones and Chris Young to attend the Prosecutor Trail Skills Course in Austin, Texas on July 11-16,2010, at no cost to Dallas County.

This request is for travel to Austin. The purpose of this request is to allow the above named prosecutors to attend the referenced course as trainers. All travel and course expenses are paid by the Texas District and County Attorney Association (TDCAA).

b) Adolfo Lopez, Gregory "Brian" Garisson, Ryan Searcey, Derrick Williams, Jose Flores, Terrance Downs, Albert Roberts and Gary McDonald to attend the Prosecutor Trail Skills Course in Austin, Texas on July 11-16,2010: $6,924.60 ($2,200 registration fee) is available in Escrow Fund, District Attorney's Office,

Account, (00541.4011.4010.2010).

c) Robert G. Coones to attend Intelligence -- Connect the Dots training from August 8 2010 in Austin, total request is $996.15 funding 'V'J~ULLA from District Attorney's Office Escrow Fund (00541.4011.4010.2010).

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340 (214) 653-6363 • Fax (214) 653-6517 • rhvatkinsCcDdaIlascoulJ1Y&Ig

This request is for travel to Austin. The purpose ~ t~s request is to allow the above referenced prosecutors to attend a training school on how to prosecute a case. This course is intended for all rookie prosecutors as an introductory and instructional course for handling trial activities. All costs associated with this travel are paid out of the District Attorney's State Forfeiture Funds and no travel expenses are charged to the General Fund.

PROBATE COURT - requests the following travel approval:

a) Judge Robert E. Price, Probate Court No.2, to attend Annual Meeting of Texas Statutory Probate Judge Training. The Training is in Fort Worth on August 26,2010. The total request is for $59 to reimburse mileage and parking. Funds are going to be paid out of Escrow Funds 532.21667.

b) Michelle Sutton (Probate Court Investigation Office) to attend 3 day Texas College of Probate Judges training in Fort Worth. Total requests for reimbursement is $481 to include mileage and $375 registration fees. Funds are going to be paid out of Escrow Funds 532.21667.

Elected Officials/Departments requesting Conference/Travel/Training approval for funds that have COl1nnissioners Court authority

CONSTABLE PRECINCT 4 requests approval for Chief, Sergeant, and 8 Deputies to attend Corpsman Medical Evolution Training in Mineral Wells, TX - Fort Wolters Training Area on August 13, 2010. The request is to you a county vehicle with gas credit card. The Constable requests using the DDA to pay for the travel to and from training location.

Elected Officials/Departments notifying Commissioners Court of Conference/Travel/Training funds used by Grant Funds

DISTRICT ATTORNEY - requests approval for the following travel:

a) Allison Vogt to train and educate law enforcement officers and service providers on providing culturally sensitive outreach, prevention and direct services to LGBTQ victims of intimate partner violence in Dallas, Texas on August 19-20, 2010: $512.65 is available in Grant Fund, Regional Training Grant, Other Professional Fees Account, FY2009, (00466.1342911-09-6001.5590.2009).

This education class is to be conducted at the Charles V England Public Safety Training Center 310 College Street, Grand Prairie, Texas. The purpose of this training is to comply with the training

vlUlviiLeJ of Violence Against Women Act (VAWA) Grant. The funding for this grant comes from federal grant funds and there is no cost to Dallas County.

b) Laura Zarate and Rose Luna to train and educate legal advocates and service providers on practical ways to engage the Latino Community when addressing issued related to family violence in Dallas, Texas on August 26-27, 2010: $976.30 is available in Grant Fund, Regional Training Grant, Other Professional Fees Account, FY2009 (00466.1342911-09-6001.5590.2009).

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This education class is to be conducted at the Department of Health and Human Services, 2377 N. Stemmons Freeway, Dallas, Texas. The purpose of this training is to comply with the training requirement of Violence Against Women Act (VA WA) Grant. The funding for this grant comes from federal grant funds and there is no cost to Dallas County.

c) Tania Loenneker to attend the Legal Aid of North West Texas Domestic Violence Symposium in Dallas, Texas on July 28-29, 2010, at no cost to Dallas County.

This request is for travel to 1515 Main Street, Dallas, Texas (9 blocks from the County Administration Building). The purpose of this request is to assist the Family Violence Grants Writer in seeking out additional Federal and State Grants to fund positions in the Family Violence Section of the District Attorney's Office.

d) Tania Loenneker to attend a Conference on Effective Work with Batterers Comprehensive Training for Professionals Working with Family Violence Offenders in Dallas, Texas on July 21-22, 2010, at no cost to Dallas County.

This conference is at 2900 Live Oak Dallas. The purpose of this request is to allow the Family Violence Grant Writer to learn of and prepare for State Grants. The search for and application for Grant Funds is critical to funding necessary positions in the Family Violence Section.

INSTITUTE OF FORENSIC SCIENCES - requests approval for the following:

a) Charles Clow and Laura Fleming to attend the National Firearms Examiner Academy (NFEA) as trainers in Ammendale, Maryland from September 13 - 16, 2010 (Clow) and September 19- 24, 2010 (Fleming). The travel for staff to attend is no cost to Dallas County. Travel is being paid by the US Department of Justice. NFEA provides training to new firearms examiners at national, state and local laboratories. NFEA utilizes experience firearms examiners as trainers in this program and pays for all of the expenses of the trainers. Charles Clow and Laura Fleming have been invited to serve as trainers in one module of the training.

b) Karen Young to attend the 9th Annual Association of Forensic Quality Assurance Manager Training Conference (AFQAM) from September 6 - September 10,2010 in New Orleans, Louisiana. The Institute will use grant funds to send the staff to this training conference. This training provides Dallas County with updated information about assurance the

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August 10,2010

MISCELLANEOUS

1) FACILITES MANAGEMENT - requests approval:

a) to approve modification to VAl's WO #24 (Foundation assessment for two County building) to include a topographic survey for a cost of $2,500. Funds are available in 196.0000.9110 (Major Capital Fund, Unallocated Reserve). Recommended by the Office of Budget and Evaluation.

b) to proceed with the purchase of a five ton 3phase 208/230v 13seer air conditioning condensing unit & pad to replace a 15 year old unit at the Wilmer facility. Cost is $1,612. Funds are available in the Wilmer Escrow fund. 532.0.2670.94045. Recommended by the Office of Budget and Evaluation.

c) to proceed with the purchase of one Laser Distance Meter \v/case (200') Grainger model #3RCZl. Cost is $256. Funds are available in 120.1022.2370.2010. Recommended by the Office of Budget and Evaluation.

d) to proceed with the purchase of a replacement window air conditioning unit for the elevator equiplnent room in the Old Red Courthouse. Cost is $386. Funds are available in Fund 120.1022.2610.2010. Recommended by the Office of Budget and Evaluation.

2) IT SERVICES - requests approval to purchase annual IT security service and support for Econet's Intrusion Detection Service (IDS). The service is used to monitor all network traffic leaving the Dallas County internal network to the internet; blocking malicious internet traffic leaving the Dallas County network upon detection and identify the source computer. The service will provide one appliance which will be implemented at Dallas County's primary internet connection in the main data center located in the Records building. The service is available off of DIR contract #DIR-SDD-645 The cost will include a one time implementation and setup fee of $999 and 14 months of service, at an annual cost of $5,388, and will continue until such time the County replaces or terminates use of the service. Funding to cover this year's cost of $5,685 is available the of Information Technology budget for maintenance (00195.1090.06520). Recommended by the Office of Information Technology.

08/1011 0

(1)

(2)

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MISCELLANEOUS EQUIPMENT

Actual invoiced amounts may deviate by up to $5 from the amounts listed without additional Commissioners Court Authorization.

DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

ITEM:


Household Hazardous Waste 2 - High Back Chair ($223) $26 additional funds Escrow Fund 532.05160.0.0.94017 (HHW Escrow Account) Household Hazardous Waste requests authorization to purchase two replacement chairs for the Household Hazardous Waste Facility. These 2 items were originally briefed on June 29th for a unit price of $210 each. The price for the requested items increased to $223 on July 1 st, requiring additional $26. Recommended by the Office of Budget and Evaluation.

Elections 2 - DYM Label Writer 450 Twin Turbo ($204 each) $408 Escrow Fund 532.1210.2880.0.94036 (Elections Escrow Account) Elections Department is requesting to replace a broken label maker that is not repairable. The second label maker is requested to be able to accommodate the increase in volume of Military and Oversea voters that will be required to type labels due to the change in the legislature. The change in legislation is effective Septelnber 1, 2010. Recommended by the Office of Budget and Evaluation.

1 - Destroy-it Cross Cut - $340 1 -3M Glare Filter - $180 $520 TB Clinic 120.5216.02090 (General Fund, TB Clinic, Property less than $5,000)

08/1 0/1 0

(4)

(5)

(6)

PROPOSED ACTION:

DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT: ITEMS:


PROPOSED ACTION:

DEPARTMENT: ITEMS: ESTIMATED FUNDING SOURCE: EXPENDITURE SOURCE:

08110/10

36

The Health and Human Services Department requests the listed items to protect the patient privacy. Recommended by the Office of Budget and Evaluation.

Health and Human Services 1 - All in One Printer $760 CEAP - Grant Funds 466.0.2093.2010.0.0.8301 (Grant Funds, Computer Hardware less than $5,000) The Health & Human Services Department is requesting authorization to purchase the above listed item for the CEAP Grant #8301, which was court, ordered on February 23, 2010, and assigned court order number 2010 - 0340. Recommended by the Office of Budget and Evaluation.

Health and Human Services 1 - Gooseneck Exam Light ($95 each) 2 - Port A Room portable room wall ($85 each) 1 - Otoc1ear Safe Irrigation System Waterpike ($85 each) $265 TB Refugee - Grant Funds 466.0.2840.2010.0.0.8702 (Grant Funds, Laboratory Supplies) The Health & Human Services Department is requesting authorization to purchase the above listed item for the TB Refugee Grant #8702, which was court, ordered on September 29, 2009, and assigned court order number 2009-1809. Recommended by the Office of Budget and Evaluation.

Health and Human Services 8 - Dell Opti-Plex Computer ($1,100 each) $8,800 PHEP - Grant Funds 466.0.8630.2010.0.0.8723 (Grant Funds, Computer Hardware)

PROPOSED ACTION:

(7) DEPARTMENT: ITEMS:


PROPOSED ACTION:


ESTIMATED COST: FUNDING SOURCE:

08/1 Oil 0

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The Health & Human Services Department is requesting authorization to purchase the above listed item for the PHEP Grant #8723, which was court, ordered on July 13, 2010, and assigned court order number 2010 -1168. Recommended by the Office of Budget and Evaluation.

Health and Human Services 1 - Richo Fax Option ($750 each) 1 - Microsoft Ispring Presenter Software 5 License User Pack - ($1,800) $2,550 OPHP Bio-terrorism - Grant Funds 466.0.2090.2010.0.0.8725 (Grant Funds, OPHP Bioterrorism ) The Health & Human Services Department is requesting authorization to purchase the above listed item for the OPHP Bioterrorism Grant #8725, which was court, ordered on July 13, 2010, and assigned court order number 2010 1167. Recommended by the Office of Budget and Evaluation.

Health and Human Services 1 - HP Scanjet N8460 ($1,510) 1 Shipping Charges for Dorm Refrigerators ($70) 5 - Anti Glare Filter ($55 each) 1 - Samsonite Travel Tote ($90) 1 - Installation Charge for Muratex ($135) 1 - Muratex Digital Document Fax Machine ($980) 3 - Frigidaire COlnpact ($160 each) 4 Optiplex 780 Minitower Base Pentium

1,000 each) $1 10 ANP Escrow Account 00532.0000.02090.0000.0000.94801. 00000.0000 (ANP Escrow Account) 00532.0000.02093.0000.0000.94801.00000. 0000 (ANP Escrow Account)

PROPOSED ACTION:


ESTIMATED COST: FUNDING SOURCE: EXPEl'~DITURE SOURCE:

PROPOSED ACTION:



PROPOSED ACTION:

(11) DEPARTMENT:

0811 0/1 0

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The Health & I-Iuman Services Department is requesting authorization to purchase the above listed item for the ANP Escrow Account Project #94801, which was court, ordered on January 12, 2010, and assigned court order number 2010 0088. Recommended by the Office of Budget and Evaluation.

Health and Human Services 1 - Blower Door System Digital Gauge -$2,625 1 - Duct Blaster System Digital Gauge -$1,950 $4,575 TACAA - Grant Funds 466.0.2090.2008.0.0.8502 (Grant TACAA) The Health & Human Services Department is requesting authorization to purchase the above listed item for the T ACAA Grant #8502, which was court, ordered on February 23, 2010, and assigned court order number 2010 - 0343. Recommended by the Office of Budget and Evaluation.

Health and Human Services 10- Black Task Chair ($78 each) 6 - Black Leather Chair ($510 each) 10 - File Cabinet 5 drawer ($290 each) $6,740 Weatherization Oncor - Grant Funds 466.0.08414.2009.0.0.8310 (Grant Funds, Weatherization Oncor - Office Equipment) The Health & Human Services Department is requesting authorization to purchase the above listed item for the Weatherization Oncor Grant #8310, which was court, ordered on January 20, 2009, and assigned court order number 2009 0149. Recommended by the Office of Budget and Evaluation.

Health and Human Services

ITEMS:


PROPOSED ACTION:

(12) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT:

ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

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6 - Digital Camera Cannon Powershot ($280 each) 1 - Blower Door System ($2,625) 2 - Duct Blaster System ($1,950 each) 3 - Wireless Infra-red Printer ($480 each) 3 - Carbon Monoxide Meter ($615 each) 1 - Fluke Multi-meter ($185 each) 2 - Voltage Testers 5 pack ($135 each) 5 - Combustible Gas Detectors ($290 each) 2 - Replacement Ni -Cad Batteries ($60 each) $13,515 ARRA DOE - Grant Funds 466.0.02690.2010.0.0.8311 (Grant Funds, ARRA DOE Hardware and Electrical Supplies) 466.0.02090.2010.0.0.8311 (Grant Funds, ARRA DOE - Property Less than $5,000) The Health & Human Services Department

. is requesting authorization to purchase the above listed item for the ARRA DOE Grant #8311, which was court, ordered on October 6, 2009, and assigned court order number 2009 - 1866. Recommended by the Office of Budget and Evaluation.

Health and Human Services 1 - High Performance Task Chair $290 Preventive Health 120.5213.02090 (General Fund, Preventive, Property less than $5,000) The Health and Human Services Department requests authorization to replace the broken listed item. Recommended by the Office of Budget and Evaluation.

Health and Human Services Admin. Reserve 1 Wall Clock $120 Section 8 467.000.02090.2004.0.0.8050 (Grant Funds, Property less than $5,000, Section 8)

PROPOSED ACTION:


ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE: PROPOSED ACTION:



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The Health and Human Services Department requests authorization to purchase the listed item to be used by staff in the common area. Funds are available in the Section 8 Grant Project #8050. Recommended by the Office of Budget and Evaluation.

District Attorney's Office 1 - Bookshelf Tall x 2 1 - Bookshelf Small 1 - Desk Chair wi Wheels (grey I light blue, no armrests) 1 - Desk Chair wi Wheels (blue, with armrests -left armrest broken) 1 - Desk Chair wi Wheels (dark blue, no armrests) 1 - Desk Chair wi Wheels (blue, no armrests) 1 - Desk Chair wi Wheels (blue, with armrests) 1 - Three Drawer Filing Cabinet (beige) 1 - Modern Desk, Wood (Mahogany Stain) NIA NIA Surplus The District Attorney's Office is requesting authorization to transfer the listed items from Surplus to the District Attorney's Office. Recommended by the Office of Budget and Evaluation.

Facility Quality Assurance Team 3 - Color Cameras ($214 each) 2 - Fish Tape Steel ($79 each) 12 - Jail Door Motors ($55 each) 2 - Fan Motors ($272 each) 2 - Refrigerator Gasket ($56 each) 5 - 20 Gauge Tin ($52 each) 1 Auto Transfer Switch ($995)

71 Within Budget 120.1028.2670 (General Fund, Facility Quality Assurance Team, Maintenance)

PROPOSED ACTION:



PROPOSED ACTION:



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The Facility Quality Assurance Team is requesting authorization to purchase three (3) color cameras for West Tower Jail at $214 each, two (2) fish tape steel which is needed for the 2nd floor LSB new clothing area at $79 each, and twelve (12) jail door motors to replace motors for j ail door sin Lew Sterrett West Tower at $55 each for a total of $1,460. The team is also requesting authorization to purchase two (2) fan motors to replace existing fan motors at the Kays Sally Port at $272 each for a total of $544. The team is also requesting authorization to purchase two (2) Refrigerator gaskets at $56 each totaling $112 and five (5) sheets of 20 gauge tin at $52 each totaling $260. The grand total of all requests is $2,376. Recommended by the Office of Budget and Evaluation.

Office of Information Technology Memory upgrades for eleven Cisco ASA firewalls $7,600 195.1090.2093 (Major Technology Fund, Data Services, Computer Hardware) The Office of Information Technology requests Commissioner's Court approval to purchase memory required to upgrade eleven (11) Cisco ASA firewalls. The memory upgrades will allow installation of the latest software updates. Funding is available in 195.1090.2093 (Computer Hardware). Recommended by the Office of Information Technology.

Office of Information Technology 30 - Dell Memory Modules for Desktop (Dell #A0743679) 1 Dell Standard Computers $2,100 195.0.02093.0.0.92055 (Hardware Refresh)

PROPOSED ACTION:

(18) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: PROPOSED ACTION:

(19) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE: PROPOSED ACTION:

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The Office of Information Technology requests Commissioner's Court approval to purchase thirty memory modules for existing computers and one replacement desktop. The replacement computer is for use in the Security / Fire Marshall's area. The memory modules can be used to upgrade up to thirty existing PCs and extend their useful life. Recommended by the Office of Information Technology.

Office of Information Technology 1 - Dell Enhanced Notebook Computer $1,900 195.0.02093.0.0.92055 (I-Iardware Refresh) The Office of Information Technology requests Commissioner's Court approval to purchase one enhanced notebook computer for one of the IT Development staff. The nevv computer is needed for advance programming and use of leading edge development methods. The existing computer does not have sufficient processing power to support this need. Recommended by the Office of Information Technology.

Sheriff - Gun Range Brass Pickups ($500 x 2) $1,000 Federal Forfeiture 532.0.2090.0.9.91002 The Sheriff - Gun Range is requesting authorization to purchase two brass pickups to be used at the Gun Range. Funding is available in the Federal Forfeiture account listed. Recommended by the Office of Budget and Evaluation.



PROPOSED ACTION:

(21) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE:

EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT: ITEMS:


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Office of Information Technology 2 - USB Hard Drive Cables 2 - Wireless Access Locators $165 00195.1090.02690 (IT Budget, Hardware and Electrical Supplies) The Office of Information Technology requests Commissioners Court approval to purchase two USB Hard Drive connectors and two Wireless Access Locators. The Wireless locators are used to find rogue wireless access devices on the network. Recommended by the Office of Information Technology.

Justice of the Peace 1-2 (Judge Nash) 1 - Removable Lockable/Cashdrawer $300 Reserves & Contingency -Furniture & Equipment 120.4812.2090 (General Fund, lP 1-2, Property less than $5,000) In 2008, Commissioners Court approved a $100 change fund for JP 1-2. The Auditor's Office recommends that a removable/lockable cash drawer with compartments for separating cash and coin by denomination would further increase cash controls in making change for customers._Recommended by the Office of Budget and Evaluation.

Tax Assessor/Collector 71 - Dell Professional 19 inch monitors ($210 each) $14,910 Within Budget -

Computer Property less than $5,000)

PROPOSED ACTION:

(23) DEP .A.R TI\1ENT: ITEMS: ESTHvlATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(24) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

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The Tax Assessor requests approval to purchase the listed items. The 71- Dell Professional 19 inch monitors will replace 17 inch monitors in various departments. The bigger monitors will allow staff to see the detailed information from the property tax collection software allowing them to assist taxpayers quicker and more efficiently. The 17 inch monitors will be reassigned to other staff that will benefit from a dual monitor situation allowing them to have two different programs up at the same time saving toggling and printing reducing errors and paper. Recommended by the Office of Information Technology.

Commissioners Court Administration 1 - Computer Privacy Filter $130 \Xlithin Budget 120.1020.2090 (General Fund, Commissioners Court Admin, Property less than $5,000) Commissioners Court requests approval to purchase the listed item to be used by the Legal Counsel's Legal Assistant. Recommended by the Office of Budget and Evaluation.

Clean Air Task Force Refurbish the Surveillance Van ($17,039) $17,039 Grant Funds 466-02980-2008-02004(Grant Funds, Auto Expense Detail) The Clean Air Task Force is requesting

to refurbish the surveillance van which will cost $17,039 of the grant funds which expire 8/31120 1 O. Funding is available in the funding source listed. Recommended by the Office of Budget and Evaluation.

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TELECOMMUNICATIONS

County Clerk Truancy - M-I007024 - requests a multi-line display phone for the new Truancy Supervisor. Equipment $76.00; Installation $0.00; Recurring Cost $0.00 -Recommended

• Funding for the above requests are available from countywide department 1023, line item 7210 telecom equipment and department 1023, line item 6250 cable contract, if otherwise it will be stated in brief

• Projects are funded by requesting department, if otherwise it will be stated in brief.

• Cell Phone funding is provided by the requesting department and is stated.

• Pagers are funded from department 1023, line item 7214.

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