1 dallas county commissioners court briefing agenda addendum · july 9, 2013, commissioners court...

7/2/2013

1 DALLAS COUNTY COMMISSIONERS COURT

BRIEFING AGENDA

ADDENDUM

July 2, 2013

REPORTS/RECOMMENDATIONS/REQUESTS PAGE NOS. 1. Parkland Health & Hospital System CEO & Pedestrian Bridge with Arch over Harry Hines ...................................... N/A

7/2/2013

1 DALLAS COUNTY COMMISSIONERS COURT

BRIEFING AGENDA July 2, 2013

REPORTS/RECOMMENDATIONS/REQUESTS PAGE NOS. 1. RBC Capital Markets – Dallas County Financial Advisor ................................. 5-13 Presentation By: Matt Boles 2. HEALTH & HUMAN SERVICES

a) West Nile Virus Update .................................................................. Presentation b) FY2012 Ryan White Treatment Extension Act of 2009 – Part A

Texas AIDS Drug Assistance Program Allocation and Contract ..... 14-21 (COURT ORDER ON FORMAL AGENDA)

c) Health & Human Services Electronic Health Records System DIR

Contract with Greenway Medical Technologies ................................ 22-26 (COURT ORDER ON FORMAL AGENDA)

d) FY2012 – 2013 Ryan White HIV/AIDS Treatment Modernization

Act of 2009 Part B Funds – Parkland Health & Hospital System ...... 27-30 (COURT ORDER ON FORMAL AGENDA)

e) Dallas County Health and Human Services/Older Adult Services

Program Agreement (The Korean Senior Citizen Association of Dallas) ....................................................................................................... 31-38

f) Purchase of Mosquito Dunks from Target Specialty Products ..................... 39-42

(COURT ORDER ON FORMAL AGENDA)

FORMAL AND BRIEFING ITEMS FOR THE JULY 9, 2013, COMMISSIONERS COURT AGENDA,

BOTH FORMAL AND BRIEFING, MUST BE SUBMITTED NO LATER THAN 3:00 P.M. ON

TUESDAY, JULY 2, 2013

THE JULY 16, 2013, JULY 23, 2013 AND JULY 30, 2013 COMMISSIONERS COURT MEETINGS HAVE BEEN CANCELED

ALL ITEMS FOR THE AUGUST 6, 2013, COMMISSIONERS COURT AGENDA, BOTH FORMAL & BRIEFING, MUST BE SUBMITTED NO LATER

THAN 3:00 PM ON WEDNESDAY, JULY 31, 2013

7/2/2013

2

g) FY2013 Ryan White HIV/AIDS Treatment Extension Act of 2009

Part A Formula, Supplemental and MAI Grant Awards and Administrative Agency and Quality Management Budgets ................... 43-68


3. CRIMINAL JUSTICE FY2013 Justice Assistance Grant .............................................................................. 69-94 4. JUVENILE a) TechShare.Juvenile Resource Sharing Addendum ..................................... 95-96 b) Approve Year 8 Grant with Annie E. Casey Foundation ......................... 97-98 c) Acceptance of Union Pacific Grant to Lyle B. Medlock Treatment Center ............................................................................................ 99 5. HOMELAND SECURITY & EMERGENCY MANAGEMENT HSEM Emergency Vehicles to have Emergency Equipment Installed .......... 100-128 6. HUMAN RESOURCES/CIVIL SERVICE Contract Extension with Dallas County Community College District on behalf of Richland College for Delivery of Educational Services During FY2014 .............................................................................................. 129-133 7. PURCHASING Request for Proposal – Aerial Spraying (Dallas County Health & Human Services) ......................................................................................................... 134-135


8. COUNTY CLERK/DISTRICT CLERK Digital Display for Court Docket Information – George Allen Courts Building ............................................................................................. 136-140

7/2/2013

3

9. INFORMATION TECHNOLOGY a) Additional Staffing Request – Dallas County Civil Justice Community .............................................................................. 141-143 b) JCMS Database Administrator (DBA) Resource Request ..................... 144-145 10. HOUSEHOLD HAZARDOUS WASTE / PLANNING & DEVELOPMENT

Proposed FY2014 Household Hazardous Waste Program Budget/Renewal of Interlocal Agreement ............................................ 146-151

11. PUBLIC WORKS a) Resale of Tax Foreclosed Property at 1311 Highland Drive, Duncanville, Texas - - Via Private Sale ............................................. 152-154 b) Resale of Tax Foreclosed Property at 11315 Seagoville Road, Balch Springs, Texas - - Via Private Sale ........................................... 155-157 c) Acceptance of City of Duncanville Trustee Role to Resell Specific Properties Acquired by Tax Foreclosure ........................................... 158-163 d) Project Specific Agreement with the City of Mesquite LaPrada Drive MCIP Project 20210B (Project Limits – Millmar Drive to Motley Drive)........................... 164-188 12. COMMISSIONERS COURT ADMINISTRATION Expansion of the Parkland Board ............................................................................ N/A 13. BUDGET Conference/Travel/Training Requests .............................................................. 189-194 14. INFORMATION ....................................................................................................... N/A

Jail Population Report

Office of Budget & Evaluation - Reserve Balance Report–June 26, 2013

7/2/2013

4

Purchasing: Annual Contract Data Briefings:

Bid No. 2004-082-1505, Annual Contract for Right of Way Mowing

CIO’s Progress Forward Report Health & Human Services-HHS Updates

15. Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ......................................................................... 195-199 16. PUBLIC COMMENTS Speakers ...................................................................................................................... N/A

DATES TO REMEMBER

Independence Day – Thursday, July 4, 2013

Parkland Budget Hearings (11:00 a.m.):

August 6, 2013 September 3, 2013

TechShare Global Update – July 9, 2013 at 11:00 a.m.

Dallas County Budget Hearings: August 5-8, 2013

No Commissioners Court Meetings: July 16, 2013 July 23, 2013 July 30, 2013

5

'f'i

::>. ...." t: :J 0 U fI) ro --ro

Q

M "l-e N ~

m N >. ctS ~ .. (j) ..... ro 0 0) t: .-() .-I... 0..

:-1 ~ ')

"\>0; -J

=,.;;,="~ ~~--",':> ,;~11~ :--.;--_. -1

~

Transaction Summary

On Wednesday, May 29,2013, Dallas County priced its Limited Tax Notes, Series 2013 (the "Notes") and its Limited Tax Refunding Bonds, Series 2013 (the "Bonds").

The Notes were sold for the purpose of paying contractual obligations to be incurred in connection with improving, remodeling, and equipping County Buildings, including the installation of energy efficient LED and fluorescent lighting, replacement of existing bathroom fixtures with low-flow controls, installation of energy effiCient chillers and air handlers and other energy saving improvements and equipment.

• The Bonds were sold to refund a portion of the County's outstanding debt The refunding is being undertaken to lower the County's debt service payments and will result in a present value savings to the County.

Detailed below are the members of the finanCing team that partiCipated in the transactions:

~ II Rae CBpital Market5-~

[}t~,

Financial Advisors

Bond Counsel

Underwriter's Counsel

Senior Manager

Co·Managers

Escrow Agent

Verification Agent

RBC Capital Markets

TKG & Associates LLC

Bracewell & Giuliani LlP

West & Associates L.L.P.

Estrada Hinojosa & Company, Inc

First Southwest Company

Siebert Brandford Shank & Co., LLC.

The Bank of New York Mellon Trust Company

Grant Thornton

rillJ';".50' ;';!.'; <,." " A~,'" .. ",

0\

Market Review

• The transaction priced into a tough market. Both the pre-pricing and pricing days were particularly disorderly in the municipal market as nervousness gripped investors and the case for higher interest rates was strengthening. There is a strong concern in the investor community that the Federal government will not continue "to hold the line" on keeping interest rates at their current levels.

• The tone of the market was firmer on the day of pricing (as compared to the previous day), but overall the tax-exempt market was extremely thin and was as volatile as has been seen since the fiscal cliff sell-off in December 2012.

• Tax-exempt rates continued to back-up during the order period in a delayed reaction to the broader shift in Treasury rates over the previous week. "AM" MMD declined 5-8 basis points on pricing day but remained within a trading range that still provided substantial savings for the refunding and attractive levels for the new money borrowing.

• We continue to stress that there are far fewer investors chasing the same level of supply than in 2011 and 2012, and we expect the pricing environment to be plagued by a thin and skittish investor base even if there is some near term improvement in the market.

However, in the broader context, tax-exempt municipal interest rates remain at historic lows and continue to provide attractive refunding opportunities and a low cost of borrowing for municipal issuers.

~ I RBC Capite' M"k,t, LW f"'-';: J'.:~' (', .. ,,'

' ...... " ,,~ ... ~".

-l

Market Review

• Since the County's pricing, the municipal market has suffered severe dislocation between buyers and sellers, with the sellers far outweighing buyers. This sent rates up in a short period of time, with the 10 year treasury climbing more than 60 basis points in a month.

• The following table and chart highlight the increase in rates the municipal market has experienced since May 29, 2013.

Change in AAA MMD Yield Curve(1)

5.00 475 4.50 4.25 400 3.75 3.50 3.25 3.00

2-15-2.50 2.25 2.00 1.75 1.50 1.25 1.00 0.75 0.50 0.25 0.00

05(2912013

--0612412013

-N~.mm~_·2 =~~==~leg~AAZ •• A •• g

Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9

Y10 Y11 Y12 Y13 Y14 Y1S Y16 Y17 Y18 Y19 Y20 Y21 Y22 Y23 Y24 Y25 Y26 Y27 Y28 Y29 Y30

0.29 0.55 0.26 0,49 0.87 0.38 0.71 1.20 049 0.94 1.55 0.61 123 1.86 0.63 1,46 2.13 0.67 170 2AO 0.70 1.92 2.66 0,74 2.07 2.80 0]3 2.20 2.94 0.74 2.31 3.08 0,77

2.42 3.22 0.80 2.51 3.36 085 2.58 3.49 0.91

255 360 0.95 2.71 3.69 0.98 277 3.75 0.98 2.82 3.81 0.99 2,87 3.86 0.99 2.92 3.91 0.99 2,97 3.95 0.98 3.01 3.99 0.98 3.05 4,.02 0,9]

3.09 4.05 0.96 3.13 4.07 094 3.15 4.09 0.94 317 411 094 3.19 4.12 0.93 320 4.13 (L93,

NAAA" MMO is the composite yield curve comprised of "AAA" rated general obligation municipal issues by which other munic~Dar issues are benchmarked. (1) As of 0612412013.

RBe Capital Markets" mil. Ll~Jf ·.·iI.· '~~,. ",' f·,

QO

Limited Tax Notes, Series 2013

• The following are the summary statistics on the Limited Tax Notes, Series 2013 and the projected annual debt service requirement.

Pricing

29'M~Y'13 Da,te Debt Par knolintofNotes $35,825,000 .(09/30) Principal fnt~fe$t Service

Proceeds to Project Fund $40,000,000 2014 $4,450,000 $1,563,530 $6,013,530

A11,ih TIC 1,748% 2015 4,730,000 1,282,550 6,012,550 2016 4,850,000 1,162,500 6,012,500

'C! MaXlmum Amortization 7 Years

2017 5,045,000 963,625 6,008,,625 Fmal ~.1aturity 02/15120

2018 5,305,000 704,875 6,009,875 COJ/UWDrsCQunt $247,536 2019 5,580,000 432,750 6,012,750

Tota!Debt Setvice $42,081,455 2020 5,865,000 146,625 6,011,625

Average Annual DebtBer"ice $6,011,636 Total $'35,825,000 '$6,256,455 $42,081 .455

fVlaximum Annual D.ebtSe-Niqe $6,013,530

I RBe Cap;tal,,,,,k,,,

"

Limited Tax Refunding Bonds, Series 2013

The following are the summary statistics on the Bonds along with h"ghlights regarding the savings the County will receive from the refunding.

Series Comb T<:ix-& Parking, Garage RevelO, Sei' 2004'"

Tolal

~lncll1des term bonds w tth mandatory sinking fund payrrenls_

RBC Capital h:~arkets~

Pr1Ciilg-,'May 29,'-2013

Par PmouriUssued' $10,515,000

-Pa r.om ounfRefunded

rotal Debt Ser"';ce,Savmgs

A~rage,Ar1nuai.bebfSef\.ojce,Savings

N'elPr'6_s'eiit Value ~)f Debt Service. Savings

PV'Savings 3S'%' of Ref Bonds

Ayerager(:oupon 9f Refund€!d:Bonds

AJr;in TIC of Hefunding Bonds

NegatiVe Arbitrage

Negati\ie' Arb,I Net PVof Savings

Maturiti(:'$ Refunded

20152016,2018,2021,2025

Refunded

$11 ,440.000

$11,440,000

Call Dat. 08/15[14

$11 ,440,000

$1,860,940

$154,898

$1,687,354

14.750%

5.120%

2.343%

$164,661

9.8%

~UJ)bliRang'e,

4.000% - 5250%

f'Tl l!.:2A~' ti M", "., F· .. ~< ... -:00.',."

.... Q

Limited Tax Refunding Bonds~ Series 2013

The following is the annual debt service savings the County will realize from the refunding transaction.

Date Prior-Debt Receipts Pii9r,;Net ~efunding

(09130) Service from PSF Cash-Row Debt Service Sa vin.9s': 2013 $288,325 $230,000 $58,325 $56,160 $2,165

2014 576,650 576,650 421,200 155,450 2015 1,276,650 1,276,650 1,121,200 155,450

2016 1,298,650 1,298,650 1,142,200 156,450 2017 1,322,900 1,322,900 1,167,500 155,400 2018 1,345,638 1,345,638 1,193,1-25 152,513 2019 1,374,963 1,374,963 1,217,625 157,338

2020 1,395,350 1,395,350 1,241,000 154,350 2021 1,422,063 1,422,063 1,265,500 156,563 2022 1,449.575 1,449,575 1,296,500 153975

2023 1,474,100 1,474,100 1,318,500 155,600

2024 1,504,269 1,504,269 1351.750 152,519

2025 1,529,569 1,529,569 1,375,500 154,069

Total $.16,256,700 $230,000 $16,028,700 $14,167,760 .$1;860;940

Average Annual Gross Savings (2014~2025) Net PV ofS~ Vings ~

I RBC(,,1\,I.'"U"'"

to 06127/13

-t~5-337%

$1,693

153,367

151,042 149,654

146,341 141,372 143,534

138,582 138,408 133,248

133,366

128,719 128,028

$1,687,354

$154,898

$1,687,354

PTTl.'.· .. · L..Lj~,;· '-'-.-' ' .. ;~; ,;<i 1 .• "

.... ....

Disciaimer

This presentation was prepared exclusive[y for the benefit of and internal use by the recipient for the purpose of considering the transaction or transactions contemplated herein. This presentation is confidential and proprietary to RBC Capital Markets, LLC ("RBC CM") and may not be disclosed, reproduced, distributed or used for any other purpose by the recipient without RBCCM's express written consent.

By acceptance of these materials, and notwithstanding any other express or implied agreement, arrangement, or understanding to the contrary, RBC CM, its affiliates and the recipient agree that the recipient (and its employees, representatives, and other agents) may disclose to any and all persons, without limitation of any kind from the commencement of discussions, the tax treatment, structure or strategy of the transaction and any fact that may be relevant to understanding such treatment, structure or strategy, and all materials of any kind (including opinions or other tax analyses) that are provided to the recipient relating to such tax treatment, structure, or strategy.

The information and any analyses contained in this presentation are taken from, or based upon, information obtained from the recipient or from publicly available sources, the completeness and accuracy of which has not been independently verified, and cannot be assured by RBC CM. The information and any analyses in these materials reflect prevailing conditions and RBC CM's views as of this date, all of which are subject to change.

To the extent projections and financial analyses are set forth herein, they may be based on estimated financial performance prepared by or in consultation with the recipient and are intended only to suggest reasonable ranges of results. The printed presentation is incomplete without reference to the oral presentation or other written materials that supplement it.

IRS Circular 230 Disclosure: RBC CM and its affiliates do not provide tax advice and nothing contained herein should be construed as tax advice. Any discussion of U.S. tax matters contained herein (inc[uding any attachments) (i) was not intended or written to be used, and cannot be used, by you for the purpose of avoiding tax penalties; and (ii) was written in connection with the promotion or marketing of the matters addressed herein. According[y, you should seek advice based upon your particular circumstances from an independent tax advisor.

RBC Capital r;,arkets~ 'I~ L~LJ~' - -~7."."

.... N

13

50,012.50

11,500.00

ncial Advisory Fee and Expenses (TKG) 8,500.00 Agency Fee (Moody's) 24,000.00

Rating Agency Fee (S&P) 21,000.00 IAti'n"'pv General 19,000.00 IEscrowAgent (BNY) 750.00 tVerificatilo n Agent 3,500.00 Inff;,;,IStatement Printing and Distribution

(A) The figures for each financial advisory fee are not to exceed estimates, which wi!! be finalized after delivery of the Note and the Bonds,

IA)

~A)

Dallas County Health and Human Services Grants Management Division

Zachary Thompson Director

TO: COMMISSIONERS COURT

14

FROM: ZACHARY S. THOMPSON, DIRECTOR

DATE: JULY 2, 2013

SUBJECT: FY 2012 RYAN WHITE TREATMENT EXTENSION ACT OF 2009 PART A - TEXAS AIDS DRUG ASSISTANCE PROGRAM ALLOCATION AND CONTRACT

Background of Issue The Dallas County Judge is the grantee and legal recipient of Ryan White Treatment Extension Act (Ryan White) Part A funds for the Dallas Eligible Metropolitan Area (EMA). Dallas County Health and Human Services (DCHHS) is designated to serve as the Administrative Agency for Ryan White Part A funds for the Dallas EMA. DCHHS tracks the expenditure of funds by service providers throughout the contract period and makes recommendations, when appropriate, to re-allocate funds. In accordance with the provisions of Part A of the Ryan White Treatment Extension Act, the grantee appoints members to serve on the Dallas EMA Ryan White Planning Council (R WPC). The R WPC is charged with the responsibility of establishing priorities for the allocation of Part A funds and determining the categorical allocation of funds by service category. One such category is the Texas AIDS Drug Assistance Program (ADAP) administered by the Department of State Health Services (DSHS) which helps pay for antiretroviral medications.

The Texas ADAP requires a separate contract document with DSHS. DCHHS received DSHS Contract No. 2013-043694-001, with a term of April 1, 2013 through February 28, 2014, which reflects an allocation of up to $1,000,000 to ADAP. Unexpended FY 2012 Ryan White Part A grant funds will be forwarded to the ADAP program to purchase HIV medications for clients served living in the Dallas EMA.

Fiscal Impact There is no fiscal impact to Dallas County.

Operational Impact There is no operational impact.

Legal Impact The Dallas County Commissioners Court must approve the Texas ADAP contract and authorize the County Judge to sign the contract on behalf of Dallas County.

Strategic Plan Compliance Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. DCHHS is the designated Administrative Agency for the Ryan White Treatment Extension Act Part A grant. The FY 2012 Ryan White Part A grant and Texas AIDS Drug Assistance Program directly support a regional indigent medical and mental healthcare network for those impacted by HIV/AIDS.

Commissioners Court July 2, 2013 Page 2

Recommendation

15

It is recommended that the Dallas County Commissioners Court approve the FY 2012 Ryan White Treatment Extension Act Part A allocation to the Department of State Health Services, for an amount not to exceed $1,000,000, for use in the Texas AIDS Drug Assistance Program (ADAP) for clients served in the Dallas Eligible Metropolitan Area.

RECOMMENDED BY: ----,;L!l~~~~~~~~----

Attachment c: Darryl Martin, Court Administrator

Virginia Porter, County Auditor

16

TEXAS DEPARTMENT OF STATE HEALTH SERVICES

DAVID L. LAKEY, M.D. COMMISSIONER

June 18,2013

Dear Contractor:

P.O. Box 149347 Austin, Texas 78714-9347

1-888-963-7111 TTY: 1-800-735-2989

www.dshs,slate.tx.lIs

Enclosed are two copies of your Department of State Health Services (DSHS) contract. Please sign and return one copy to this unit as soon as possible. Changes made to any portion of the contract documents are considered a counter-offer and are not valid without DSHS written concurrence.

PLEASE NOTE: Return one copy of the contract in its entirety to the address below. Contracts returned to any other address may result in contract delays.

Mailing Address for Regular Mail: Physical Address for Overnight Mail: Client Services Contracting Unit MC 1886 Department of State Health Services

Client Services Contracting Unit MC 1886 Department of State Health Services

PO Box 149347 11 00 West 49th Street Austin, TX 78714-9347 Austin, TX 78756

Please reference the DSHS contract and attachment number in all future correspondence. questions, please contact Charlotte Jackson at 512-776-6418 or via char! otte. [email protected].

Sincerely,

~~~ Bob Burnette, Director Client Services Contracting Unit

Enclosures

An Equal Employment Opportunity Employer and Provider

If you have email at

17

DEPARTMENT OF STATE HEALTH SERVICES

This Contract, number2013-043694-001, is entered into by and between the Department of State Health Services (DSHS), a State of Texas agency, and Dallas County a local government entity, collectively, the Parties. The Contract is regarding the DSHS Acquired Immunodeficiency Syndrome (AIDS) Drug Assistance Program.

1. Purpose of the Contract. DSHS agrees to provide, and Dallas County agrees to purchase, the services and/or goods as described in this Contract.

2. Total Amount of the Contract. The total amount of this Contract is remaining federal grant monies (if any) for the grant year, referenced below in paragraph 8, which are left over following the completion of the Eligible Metropolitan Areas (EMA)'s activities for that year under the federal grant. The payment methodes) shall be as specified in this Contract.

3. Term of the Contract. This Contract begins on April 1,2013, and ends on February 28, 2014. DSHS is not responsible for performance under this Contract before both parties have signed the Contract or before the start date of the Contract, whichever is later.

4. Authority. DSHS enters into this Contract under the authority of Health and Safety Code, Chapter 1001. If this is an interagency, contract authority is also granted through the Texas Government Code, Interagency Cooperation Act, Chapter 771 et seq. If this contract is an interlocal, contract authority is also granted through the Texas Government Code, Interlocal Cooperation Act, Chapter 791 et seq.

5. Documents Forming Contract. The Contract consists of the following:

a. Core Contract (this document)

Any changes made to the Contract, whether by edit or attachment, do not form part of the Contract unless expressly agreed to in writing by DSHS and Dallas County and incorporated herein through written amendment.

This Contract may be modified within the Contract period by written amendment signed by both Parties.

6. Statement of Work. DSHS shall provide eligible, Human Immunodeficiency Virus (HIV)-infected clients with formulary medications supplied by the Texas HIV Medication Program for clients residing in the EMA, which is defined as the following county(ies)/area: Dallas EMA (counties include Collin, Dallas, Denton, Ellis, Henderson, Hunt, Kaufman, and Rockwall.)

92648-1 CONTRACT - Page 1

18 "

(see http://www.dshs.state.tx.uslhivstdlplanning/default.shtm), as described herein and as provided under DSHS regulations.

Eligible clients shall be participants in DSHS AIDS Drug Assistance Program (ADAP) (see http://www.dshs.state.tx.uslhivstd/meds/fag.shtm). and have no third party payor for obtaining the HIV -related medications.

The project is funded. by a federal grant to Dallas County from the United States Public Health Service, Health Resources and Services Administration (HRSA) pursuant to the Ryan White Comprehensive AIDS Resources Emergency Act of 1990, 42 USC §§300ff-300ff-l11 (the "Act"), as amended, to provide direct financial assistance to qualified entities for the purpose of delivering or enhancing HIVrelated: (l) outpatient and ambulatory health and support services, including case management and comprehensive medical services for individuals and families who have a member infected with HIV disease, and (2) inpatient case management services that prevent unnecessary hospitalization or that expedite discharge, as medically appropriate, from inpatient facilities.

DSHS will provide the EMA Executive Director with a final report, due sixty (60) days after this Contract term ends, detailing the number of eligible clients served in that EMA and the amount of money expended by county in that EMA. The scope of this report is the activities performed by DSHS under this contract corresponding to monies paid by Dallas County to DSHS (if any).

7. Payee. The Parties agree that the following payee is entitled to receive payment for services rendered by DSHS or goods provided under this Contract:

Name: Address:

Department of State Health Services PO Box 149347 Austin, TX 78714-9347

Vendor Identification Number: 35375375371000

8. Payment Method. A lump sum payment will be made to the Department of State Health Services, according to federal Public Health Service pricing (340B) in effect at the time each medication is dispensed, within ninety (90) days of the end of this contract for the amount reflected in the DSHS invoice. This payment should include a budget number of ZZ307·008 on the payment as an accounting reference. The payment is contingent on whether Dallas County has unexpended Ryan White Part A funds at the end of the grant year. Any services performed by DSHS in these counties for which payment under this contract from the Dallas County is not received will be considered to have been performed outside of the scope of this contract.

9. Billing Instruction. DSHS shall submit an invoice within 60 days of the end of this Contract to the attention of Lynette Smith-Clay, at 2377 N. Stemmons Freeway Suite 200 Dallas, Texas 78207.

10. Confidentiality. Parties are required to comply with state and federal laws relating to the privacy and confidentiality of patient and client records that contain Protected Health Information (PHI), or other information or records made confidential by law. DSHS shall ensure that the confidentiality of all reports, information, client records, and data prepared, collected or assembled by DSHS pursuant to

92648,1 CONTRACT, Page 2

19

this contract is maintained in accordance with applicable federal and state statutes and regulations. Any disclosure of confidential patient information by DSHS shall be in accordance with all applicable federal and state law. DSHS shall further ensure that employees understand and are familiar with confidentiality requirements regarding HIV/AIDS-related medical information.

11. Security of Patient or Client Records. Dallas County agrees that data received from DSHS shall be treated as confidential as required by applicable law, and ensure all information provided to outsourced entities remains confidential and utilized as specified in federal and state law, and in any pertinent written agreements. Data will not be used for any pnrpose other than that specifically set forth herein. Data will not be made available to any other individual or organization without proper consent. Data will be maintained to prevent unauthorized access and will not be used to track back to any individual or organization identified by the data. DSHS shall not transfer an identifiable client record, including a patient record, to another entity or person except as provided by law; however, Dallas County may require DSHS to transfer a client or patient record to another agency or to Dallas County if the transfer is necessary to protect either the confidentiality of the record or the health and welfare of the client or patient. At the end of the Program Attachment term, all client or patient records are the property of DSHS. DSHS shall ensure that proof of HIV status is documented in the client's record file. This may include a copy of a physician's statement, copy of a laboratory result indicating HIV positive status, or a written referral from an HIV educational and testing site indicating the client's HIV status.

DSHS shall ensure that the confidentiality of all reports, information, client records, and data prepared, collected or assembled by DSHS pursuant to this contract is maintained in accordance with applicable federal and state law&. Any disclosure of confidential patient information by DSHS shall be in accordance with all applicable federal and state law. DSHS shall further ensure that employees understand and are familiar with confidentiality requirements regarding HIV/AIDS-related medical information.

12. Suspension of Services Under This Contract. In the event of an emergency or problems with information technology systems, DSHS may temporarily suspend or limit services without advance notice.

13. Termination. This contract Attachment may be terminated upon thirty (30) calendar days written notice by either party.

Termination of this contract by Dallas County will be effectuated by delivering to DSHS a written notice of termination specifying to what extent performance of work under this Contract has been terminated and the effective date of termination. After receipt of said termination notice, DSHS shall stop work under this contract the date of termination and to the extent specified in the notice of termination. Upon receipt of such notice, DSHS shall not incur new obligations and shall cancel any outstanding obligations regarding its performance duties under this Contract. Dallas County will reimburse DSHS for non-cancelable obligations which were incurred prior to the termination date.

DSHS reserves the right to limit or cancel this Contract should DSHS determine that it has insufficient capacity in its information technology system(s) to maintain current levels of activities under this contract and/or that continued activities under this contract are detrimental to the overall efficiency and


20

operation of DSHS's information technology systems. Any such limitation or termination of services will be upon written notice to Dallas County by DSHS.

Upon termination of all or part of this Contract, DSHS and Dallas County will be discharged from any further obligation created under the applicable terms of this Contract except for the respective accrued interests and obligations incurred prior to termination.

14. Terms & Conditions.

A. Federal and State Laws, Rules and Ordinances. Parties shall comply with all applicable federal and state statutes and regulations.

B. Applicable Contracts Law and Venue for Disputes. Regarding all issues related to contract formation, performance, interpretation, and any issues that may arise in any dispute between the Parties, the Contract shall be governed by, and construed in accordance with, the laws of the State of Texas. In the event of a dispute between the Parties, venue for any suit shall be Dallas County, Texas.

C. Exchange of Client-Identifying Information. Except as prohibited by other law, Dallas County and DSHS shall exchange Public Health Information (PHI) without the consent of clients in accordance with 45 CFR § 164.504(e)(3)(i)(B), Health and Safety Code § 533.009 and Rule Chapter 414, Subchapter A or other applicable law or rules. Contractor shall disclose information described in Health and Safety Code § 614.017(a)(2) relating to special needs offenders,to an agency described in Health and Safety Code §614.0 17( c) upon request of that agency, unless Contractor documents that the information is not allowed to be disclosed under 45 CPR Part 164 or other applicable law.

D. Records Retention. DSHS shall retain records in accordance with the State of Texas Records Retention Schedule, located at http;llwww.dshs.state.tx.us/records/schedules.shtm. DSHS Rules and other applicable state and federal statutes and regulations governing medical, mental health, and substance abuse information. .

E. Severability and Ambiguity. If any provision of this Contract is construed to be illegal or invalid, the illegal or invalid provision will be deemed stricken and deleted to the same extent and effect as if never incorporated, but all other provisions will continue. Parties represent and agree that the language contained in this Contract is to be construed as jointly drafted, proposed and accepted.

F. Legal Notice. Any notice required or permitted to be given by the provisions of this Contract shall be deemed to have been received by a Party on the third business day after the date on which it was mailed to the Party at the address first given above (or at such other address as the Party shall specify to the Dallas County in writing) or, if sent by certified mail, on the date of receipt.

G. Immunity Not Waived. THE PARTIES EXPRESSLY AGREE THAT NO PROVISION OF THIS CONTRACT IS IN ANY WAY INTENDED TO CONSTITUTE A WAIVER BY EITHER PARTY OR THE STATE OF TEXAS OF ANY IMMUNITIES FROM SUIT OR FROM LIABILITY THAT EITHER PARTY OR THE STATE OF TEXAS MAY HAVE BY OPERATION OF LAW.

H. Waiver. Acceptance by either party of partial performance or failure to complain of any action, non-action or default under this Contract shall not constitute a waiver of either party's rights under the


21

Contract.

I. Breach of Contract Claim. The process for a breach of contract claim against DSHS provided for in Chapter 2260 of Texas Government Code and implemented in the rules at 25 T AC §§ 1.431-1.447 shall be used by DSHS and Dallas County to attempt to resolve any claim for breach of contract made against DSHS.

15. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement of the Parties and that there are no agreements or understandings, written or oral, between them with respect to the subject matter of this Contract, other than as set forth in this Contract.

By signing below, the Parties acknowledge that they have read the Contract and agree to its terms, and that the persons whose signatures appear below have the requisite authority to execute this Contract on behalf of the named party.

DEPARTMENT OF STATE HEALTH SERVICES

DALLAS COUNTY

By: ~ By: _________ _

Bob Burnette, Director Client Services Contracting Unit Department of State Health Services

Date

Bob Burnette, C.P.M., CTPM

Director, Client Services Contracting Unit

1100 WEST 49TH STREET AUSTIN, TEXAS 78756

(512) 776-7470

[email protected]

92648-l

Date

Printed Name and Title

Address

City, State, Zip

Telephone Number

E-mail Address for Official Correspondence

CONTRACT - Page 5

22

co"~:Y o,~" DAI.I4t\.S COUNTY ~~~ DEPARTMENT OF HEALTH AND HUMAN SERVICES ~ ADMINISTRATION

E OJ' ~

ZACHARY THOMPSON, M.A. Director

TO:

FROM:

DATE:

COMMISSIONERS COURT

ZACHARY THOMPSON, DIRECTOR

JULY 2,2013

SUBJECT: RATIONALE FOR SAME DATE BRIEFING AND COURT ORDER

Dallas County Health and Human Services seeks approval to expedite the execution of DIR Contract No. DIR-SDD-1814, for the HHS Electronic Health Records System Contract with Greenway Medical Technologies. The urgency for a same date briefing and court order is due to the need to meet the required federal deadline for electronic patient records. It is recommended that both the briefing and court order of this subject be allowed during the July 2,2013 Court.


2377 Stemmons Freeway Suite600- LB 12

Dallas, Texas 75207-2710

W Ci

'- :t" ~ :.~() ::,~: N :::21> <:.J1

Office (214) 819-2101 FAX (214) 819-6022

2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710 (214) 819-2100 • Fax (214) 819-6022 • dallascounty.org

DALLAS COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION

ZACHARY THOMPSON, M.A.

DIRECTOR

TO: COMMISSIONERS COURT FROM: ZACHARY THOMPSON, DIRECTOR DATE: JULY 2, 2013 SUBJECT: HEALTH AND HUMAN SERVICES ELECTRONIC HEALTH RECORDS

SYSTEM Court Order on Formal Agenda BACKGROUND Dallas County Health and Human Services is planning to acquire an electronic health records (EHR) system for all clinics operations and eliminating paper records. Acquiring an EHR is part of the American Recovery and Reinvestment legislation passed in 2009 is the Health Information Technology for Economic and Clinical Health (HITECH) Act, which includes an incentive program for health care providers to use certified electronic health records (EHR). If a health care provider can demonstrate “Meaningful Use” of their certified system, then the federal Center for Medicare and Medicaid Services (CMS) and/or the state Medicaid agency will give an incentive payment to the provider. Dallas County Health and Human Services requests approval to purchase the Greenway Medical Technologies Inc. Electronic Health Records System. OPERATIONAL IMPACT

Enter and access all patient information directly into one location

Prescribe drugs electronically

Send lab orders electronically to Dallas County labs and outside labs

This electronic health records system will provide DCHHS a comprehensive electronic patient records system for all the HHS clinics. The system will be implemented in all of the following clinics:

TB Clinic

Immunization Clinics

Employee Health

Refugee Clinic

HIV/STD Clinic

Public Health Preparedness

The EHR system will include the following functionality:

alsmith

Typewritten Text

23 (Substitute Page)

2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710 (214) 819-2100 • Fax (214) 819-6022 • dallascounty.org

Commissioners Court Page 2

Utilize clinical decision support functionality to improve quality and patient safety such as alerts, reminders, documentation templates, clinical guidelines, order sets, patient education materials, patient reporting, and quality dashboards

Engage patients in the management of their own care through the patient portal

Create long-term treatment and health management plans for patients

Flag patient files for drug recalls, drug interactions, or helpful follow-up suggestions

Integrate with billing and claims data or systems

Clinical messaging

Results reporting

LEGAL IMPACT The Civil Division of the District Attorney’s Office has reviewed and approved the DIR Contract, No. DIR-SDD-1814, for the HHS Electronic Health Records System. FINANCIAL IMPACT The financial impact for the HHS Electronic Health Records System is $695,687.95. The cost details are attached. The funding for this request is available through the General Fund account. STRATEGIC PLAN COMPLIANCE

The approval of the HHS Electronic Health Records System is in compliance with Vision 2: Dallas County is a Healthy Community; Strategy 2.1, Provide exceptional disease prevention, health promotion and Human Service programs to the citizens of Dallas County, as included in the Dallas County Strategic Plan. RECOMMENDATION

It is recommended that the Dallas County Commissioners Court approve funding under DIR No. DIR-SDD-1814 in the amount of $630,273.40 for the DCHHS Electronic Health Records System, and approve the additional staff of one (1) Information Systems Coordinator position at a total yearly cost of $65,414.52.

RECOMMENDED BY: Zachary Thompson, Director Attachment C: Darryl Martin, Court Administrator Virginia Porter, County Auditor

Administrator

Highlight

Administrator

Highlight

alsmith

Typewritten Text

24 (Substitute Page)

25

HHS Electronic Health Records System Project Costs

~·.· .... i'~·'····.~';··.·i>i'Y\(;«'i"}"&· ;;','! ";i ·•• .• ·i··.·..<; ';:;;.,,, ,e.,..> i ,rA Total I .• Softw .. e Ueenses S . $ 600,00

'.'} •..• ~. i·(··\~;,.0'T)·~t·.;< .•••• ;i.·i ··i··'··· .••••.•••• , '. ".

.: .'.i .. ·· "'" iG~': :.,n· .'i<

~l_ I I Party:

~~~~~:~~.' :.;1.,,;i,sr'.¥! .' , .

Total Training $ ,

Uoit co,,' • All Vendo, Doe 0,11, .r" ...... , ... ,

.••••. ,";> B, ,& ,H. .' Quantity • Time Fees : COSh . I. L', "

Total • Set·Up &, I i $ 6,000,00 .

Quantity) Unit Cost' tii!;)):"'!' One .... , I,.. .'

C 1 &., '. ., Fees • ' Co.g

Total $ 9,000,00

0, Additional Services Quantity Unit Cost ~~:";~u::One • Co>!, • Monthi, F .. ,,'X

- $ 2,875,00 ! .l,.S·,·· ... ·•···

........ , I, ," ';" ,

""Total ~ $ 1,880,00

.'; ,.,' •.•.• '2 ••.. ::.,!~:'y" iY' X>. ,. '.,

" .... .

I Party I iT, 15elViees $ 1,596,00

"" •. :,il ' ::":":~}"': ., ...•.. ;, ....... {' IJ~\tl:~st :

':'" . i

Total Third Party Implementation & Set Up Fees ;48,00

Totols $ S . 4,077,00

venoo" a,a, $ _ ~ $ 4,077,00

Greenway GRAND TOTAL (Vendor & DC Totals &----v..ea~ S 323,536.00 , Costs)

':;i ...•. , ...... , .........•. ' .. " .: ...... ,',i :T~I,!~,; .' '; Qua~tity; Unitto" All ~" ,', '.

,Costs . M" ,"""

Totals $ '" 7en no $ . $ 1,000,00

$

Tot~IMonthlYlj~i 11iJ£ $ 12,; ~I, l1il"'iii'.:;'. ',.;,', Ph,."ia Third,

. ".'>· .. ·.·~:u,.·\i. •· ... ;,· ••. ;\;:,_....:>,~,<,.:i._>?. "', .. ~ ., .... ' •.............. , .

TOTALS $~ "

1·.0'ii, '&0!i*},Y" Ifill!.! 1'1"7 u'aea I Yearly. , Costs $ ". "Hn 1

. ../,'>, •... '.)' ...... ". 'c <' . Quan'''v Unl,eost ,(om Mo'''hi, ·;cs

TOTALS ,. '07 ,n $ 256,25 • , Cifs!s ~ , 1,075.011 .ii' .'

Gmnd Total, , Costs

!;;,.. •. ' •. ... ·.:;.i .",'," ..;:, . ·~~ .. ~iii :;i·;;!~; . ..... , ...•.. , . . nallas County. . .... I Monthly fee,

TOTALS $ $ . toto~.·: $ -

Gmnd Total I I YearlY ,Casts $ 141,105,12

GRAND TOTAL Network ~es~top & , 717,481.76

I Fee 20%

~Cost PRO CTtOTAL . .• '

3

Dallas County Health and Human Services Grants Management

27



ZACHARY THOMPSON, DIRECTOR ~ FROM: DALLAS COUNTY HEALTH AND HUMAN SER

DATE: JULY 2, 2013

SUBJECT: JUSTIFICATION FOR SAME DAY BRIEFING AND COURT ORDER

DCHHS received the executed DSHS Part B Contract, Number 2013-041066, on 5/17/2013. The Ryan White Part B contract budget is amended to "carry forward" pre-obligated funds. All funding must be expended by 8/3112013. Therefore, in order to allow for approval of the award of these funds to service providers for expenditure by the deadline, it is recommended that both the briefing and court order of this subject be allowed during the July 2,2013 Court.



2377 N. Stemmons Freeway Dallas, Texas 75207-2710

Suite 200, LB-16 Office 214-819-1849 FAX 214-819-6023

Dallas County Health and Human Services Grants Management



28

FROM: ZACHARY THOMPSON, DIRECTOR

DATE: JULY 2, 2013

SUBJECT: FY 2012-2013 RYAN WHITE HIV/AIDS TREATMENT MODERNIZATION ACT OF 2009 PART B FUNDS - PARKLAND HEALTH & HOSPITAL DISTRICT

Court Order on Formal Agenda

Background of Issue The Dallas County Judge is the grantee and legal recipient of Ryan White Treatment Modernization Act (Ryan White) Part B funds. Dallas County Health and Human Services (DCHHS) is designated to serve as the Administrative Agency for Ryan White Part B funds for the Dallas and Sherman-Denison HIV Services Delivery Areas (HSDA). DCHHS tracks the expenditure of funds by service providers throughout the contract period and make the recommendation, when appropriate, to reallocate funds. In accordance with the provisions of the Ryan White Treatment Modernization Act, the grantee appoints members to serve on the Dallas Ryan White Planning Council (RWPC). The RWPC is charged with the responsibility of establishing priorities for the allocation of Ryan White Part B funds and soliciting community input regarding the categorical allocation of funds by service category.

DCHHS received the executed DSHS Part B contract, Number 2013-041066, on 5/17/2013. The Ryan White Part B contract budget is amended to "carry forward" pre-obligated funds. All funding shall be expended by 8/31/2013.

The FY 2013 Part B contract for the Dallas County Hospital District d.b.a. Parkland Health and Hospital System is amended to increase funding through "carry forward" pre-obligated funds in the amount of $553,464.00, as provided under the DSHS Contract.

DCHHS has reviewed the award recommendations and recommends the award ofFY 2013 Ryan White Part B funds to Parkland Health and Hospital System as presented in Attachment A.


Operational Impact Administrative Agency staff will coordinate and monitor the programmatic and fiscal accountability of the subcontractors in accordance with the responsibilities assigned to them by the Dallas County Commissioners Court.

Legal Impact The Dallas County Commissioners Court must approve the award recommendations and authorize the County Judge to sign the contract amendments on behalf of Dallas County.


Strategic Plan Compliance

29

Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. The DCHHS is the designated Administrative Agency for the Ryan White Treatment Modernization Act Part B grant. The FY 2012-2013 Ryan White Part B grant directly supports a regional indigent medical and mental healthcare network for those impacted by HIV/AIDS.

Recommendation It is recommended that the Dallas County Commissioners Court approve the award ofFY 2012-2013 Ryan White Part B carry forward pre-obligated funds in the amount of $553,464.00, to service providers as presented in Attachment A, and authorize the County Judge to sign the contract amendments with the specific service providers on behalf of Dallas County.

RECOMMENDED BY: L."'fu"'7'~<'!iI&~~~C-_--77aCha

Attachment C: Darryl Martin, Conrt Administrator


FY 2012 - 2013 Ryan White Part B Grant

Agency Service Cat~gory

d.b.a. Parkland Health

and I-Jollpital System

30

PARTB RENEWAL

AWARD

PARTB RENEWAL

AWARD

Attachment A

PARTB RENEWAL

31

DALLAS COUNTY Oi\LU\S \;OUNTY DEPARTMENT OF HEALTH AND HuNixNis~Ii~IE~s COURT OLDER ADULT SERVICES PROGRAM 13 JUN 2 I) PH I: 29

Zachary S. Thompson DIRECTOR


FROM: Zachary S. Thompson, Director

DATE: July 2, 2013

SUBJECT: Dallas County Health and Human Services/Older Adult Services Program Agreement (The Korean Senior Citizen Association of Dallas)

Background

The Dallas County Health and Human Services/Older Adult Services Program in cooperation with Site Sponsors has been providing meals and program services at senior centers since 1972. In addition, the Older Adult Services Program provides staff and program activities at centers while the Site Sponsors provide the facility, maintenance, utilities and support staff. The Older Adult Services Program will contract with the Korean Senior Citizen Association of Dallas for use of their facility.

OperationallmpactiFiscallmpact

The District Attorney's Office developed an Agreement that outlines the responsibilities of Dallas County and the Site Sponsor. There is no fiscal impact to Dallas County.

Legal Impact

The Agreement requires a signature from Dallas County and the Site Sponsor.


Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. The Agreement with the Korean Senior Citizen Association of Dallas is included under the strategy to promote healthy living and wellness programs across Dallas County.

Recommendation

It is recommended that the Commissioners Court approve the Agreement with the Korean Senior Citizen Association of Dallas and that the County Judge be authorized to sign the Agreement on behalf of Dallas County.

Recommended by: ~~~fr'--= Zachary S. Thompson, Director

Department of Health and Human Services

c: Darryl Martin, Court Administrator Virginia Porter, County Auditor Teresa Snelson, Chief, Civil Division, Assistant District Attorney

Attachment

32

THE STATE OF TEXAS §

COUNTY OF DALLAS §

AGREEMENT AMONG DALLAS COUNTY, DAAA & THE KOREAN SENIOR CITIZEN ASSOCIATION OF DALLAS

This Agreement is entered into by and among The Korean Senior Citizen Association of Dallas ("Site Sponsor"), Dallas County, Texas ("County"), and the Dallas Area Agency on Aging ("DAAA" or "Funding Agency").

The Funding Agency was created in 1972 under the Older American's Act ("Act"). The Funding Agency operates within three (3) distinct areas and is charged with the oversight and implementation of Programs like the one herein defined. The areas are as follows: access and assistance, service coordination and senior center development.

1. Term: The Term of this Agreement shall be for a period of three (3) years, commencing on the date of execution of this Agreement, unless terminated by a party, or mutually modified and amended in writing by all three parties.

2. Site Sponsor's Responsibilities:

a. Provision o(Space. The Site Sponsor hereby agrees to allow the County to use the following spaces/areas: dining room space, and Center Manager's workspace at The Korean Senior Citizen Association of Dallas located at 9715 Brockbank Dr., Dallas, Texas 75220 ("Facility" or "Facilities") from 8:30 a.m. to 2:30 p.m., Monday through Friday, for the purpose of conducting health, nutrition, recreation, education and social service activities, which reflect the interests and needs of the older American participants ("Program"), and which comply with the legal requirements of the Act.

b. Additional Space. In addition to the Facility, additional space at The Korean Senior Citizen Association of Dallas or a mutually agreed upon alternative location, will be made available to the County for Program use, provided that, the County requests such use in writing at least two (2) weeks in advance. A written confirmation notice should follow the request in a timely manner to ensure that the Program activity can be included on the monthly calendar.

c. Other Responsibilities. Additional Site Sponsor's responsibilities include, but are not limited to, the following: provision of transportation services to Program participants to and from Facilities, if available; outreach assistance; nutritional education, if available; linkage to government social services; Council coordination; maintaining applicable licenses of Facility; and making sure Facility passes all inspections according to health and safety regulations.

AGREEMENT AMONG DALLAS COUNTY, DAAA & SITE SPONSOR 1

33

3. County's Responsibilities: County responsibilities include, but are not limited to, the following: opening and closing the Facilities; preparing and delivering all required reports associated with the Program; preparing and confinuing a monthly activities calendar; attending monthly staff meetings (and other meetings as required); planning on-going outreach activities; providing nutrition education; electing and coordinating the Senior Center Site Council ("Council"); accounting of center funds, fund-raising to enhance progrannuing and operations; communication with all parties regarding progress and concerns; communication with Site Sponsor on a regular basis to obtain feedback and provide input to ensure smooth operation of Facility and plarmed programming; coordinating off-site events; coordinating transportation with the provider for daily trips and special events; safety and welfare of Program participants during hours of operation; compliance with Texas Administrative Code and Food Service Sanitation and Safety Standards; and contacting Site Sponsor representative concerning Facility maintenance and repairs, as needed.

In consideration for the use of the Facility, the County shall provide the equipment, supplies and staff necessary to conduct the Program at the Facility. As part of the Program, the Funding Agency shall provide meals to all Program participants. Additionally, the County shall be responsible for providing minor custodial services necessitated by the Program.

4. Funding Agency's Responsibilities: The Funding Agency, Dallas Area Agency on Aging, contracts with Dallas County Department of Health and Human Services to provide administrative oversight, monitor operations and staffing of the congregate nutrition site. The DAAA receives Older Americans Act funding administered by the Federal Administration on Aging via the Texas Department of Aging and Disabilities Services.

5. Non-exclusive Use: The Site Sponsor reserves the right to use the Facilities at times that do not conflict with the Program.

6. Fund Raising: The Site Sponsor shall approve all fund raising activities that occur at the Facility at least one (l) month in advance, with the exception of Program participant contributions. The Site Sponsor will provide guidelines for acceptable fund raising activities and accountability for funds raised by such Program activities. Accounting for funds raised through the Program at Facilities not on the Site Sponsor's premises is the responsibility of the County and the Council.

7. Temporary Interruption: The Site Sponsor reserves the right to temporarily interrupt or postpone the use of the Facility at any time the Site Sponsor or its designated representative deems it to be in the best interest of the Site Sponsor, or for reasons of public welfare. Such notice of a temporary interruption shall be provided by the Site Sponsor to the County in writing at least seventy-two (72) hours prior to the effective date of the temporary interruption, if


34

possible. In the event that service at the facility is interrupted, the County and Site sponsor will work to mutually agree upon transfer of the Program temporarily to one or more other Facilities.

8. Agreement Termination: This Agreement may be terminated under the following circumstances:

a. Termination (or cause - A party may terminate this Agreement in whole, or in part, at any time, when it is determined that the other party has failed to comply with the conditions of the Agreement. The terminating party shall promptly notify the other parties in writing of the determination and the reasons for the action, together with the effective date.

b. Termination (or convenience - A party may terminate the Agreement without cause upon prior written sixty (60) days notice to the other parties.

9. Assignment and Subcontracting: A party may not assign this Agreement nor enter into agreements with subcontractors for any services outlined in this Agreement without prior written consent of the other parties.

10. Independent Contractor: In performing services under this Agreement, the relationships among Site Sponsor, Funding Agency and County are that of independent contractors, and execution of this Agreement does not change the independent status of the individual parties.

11. Venue: The obligations of the parties to this Agreement are performable in Dallas County, Texas and exclusive venue shall lie in Dallas County, Texas.

12. Applicable Laws: This Agreement is made subject to the provisions of the Funding Agency's Charter, and all applicable municipal, State and federal laws. Neither County nor Site Sponsor waives its rights under any applicable local, State and federal rules and laws, including Sovereign Immunity, any defenses available by law, and Article XI, Section 7 of the Texas Constitution.

13. Governing Law: This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas.

14. Legal Construction: In the event that a court of competent jurisdiction for any reason holds any provision of this Agreement invalid or unenforceable, all remaining provisions shall remain in full force and effect.


35

15. Counterparts: This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one (1) and the same instrument.

16. Captions: The captions to the various provisions of this Agreement are for informational purposes only and shall not alter the substance of the terms and conditions of this Agreement.

17. Successors and Assigns: This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and, their assigns, except as otherwise provided in this Agreement.

18. Insurance: All parties shall maintain in full force and effect insurance or self-insurance to the extent permitted by applicable laws, and that is maintained at appropriate levels of insurance commensurate with each party's obligations hereunder and in accordance with sound accounting practices. Each party will be responsible for its costs of such insurance, any and all deductible amounts in any policy and any denials of coverage made by its Il1surers.

19. Immunities: County and Site Sponsor expressly agree that no provision of this Agreement shall be construed to constitute a waiver of sovereign or governmental immunity, or defenses available to any of the parties.

20. Indemnity: All parties agree to be responsible for their own negligent acts or omissions, or other tortious conduct, in the course of performance of this Agreement without waiving any sovereign immunity, governmental immunity or available defenses available to the parties under Texas law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities. All parties agree that any such liability or damages occurring during the performance of this Agreement caused by the joint or comparative negligence of the parties, or their employees, agents or officers, shall be determined in accordance with comparative responsibility laws of Texas.

21. Entire Agreement: This Agreement sets forth the entire understanding of the parties and it supersedes all prior agreements and understandings between the parties with regard to the subject matter herein.

22. Notice: Any notice required or permitted herein shall be deemed to have been given when hand delivered, sent by overnight mail, or seventy-two (72) hours after deposit in the U.S. Postal Services mail, if sent certified, registered with a return receipt requested to:


Funding Agency DAAA: Martha Blaine, Executive Director Community Council of Greater Dallas 1349 Empire Central, Suite 400 Dallas, Texas 75247

County: Zachary Thompson, Director Dallas County

36

Department of Health & Human Services Older Adult Services Program 2377 N. Stemmons Frwy, Ste 200, LB-16 Dallas, Texas 75207

23. Signatorv Warranty:

Site Sponsor:

The Korean Senior Citizen Association of Dallas 9715 Brockbank Dr. Dallas, Texas 75220

Each person signing and executing this Agreement does hereby warrant and represent that such person has been duly authorized to execute this Agreement on behalf of DAAA, Site Sponsor or County, as the case may be.

[SIGNATURE PAGE SHALL FOLLOWj


FUNDING AGENCY (DAAA);

By: Martha Blaine Title: Executive Director, Community Council of Greater Dallas

DATE: __________ _

COUNTY

37

SITE SPONSOR

By: Peter Shin Title: Executive Director

DATE: __________ _

By: Keon Sa Kim Title: President

____ --,-_--,--,-_______ Date: _____________ _ By:Clay Lewis Jenkins Dallas County Judge

DATE: _______________________ _

Recommended

By:Zachary Thompson DCHHS Director

By: Y ong BokChong Title: Vice President

Date: _____________ _

By: Jae Son Ha Title: Board of Director:

Date: ____________ _

By: Seo Oh Whang, _____ _ Title: Auditor ---------

Date: ____________ _


38

* Approved as to Form:

CRAIG WATKINS DALLAS COQNTYDISTRICT ATTORNEY

By: {1tJ{u/0i {1

Denika Caruthers Assistant District Attorney

*By law, the District Anomey's Office may only advise. or approve contracts or legal documents on behalf of its clients, It may not advise or approve a contract or legal document on behalf of other p-arties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s).


-

39

DAI,I,A.S COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION

ZACHARY THOMPSON, M.A. Director

FROM:

COMMISSIONERS COURT

ZACHARY THOMPSON, DIRECTOR~ TO:

DATE: JULY 2, 2013

SUBJECT: RATIONALE FOR SAME DATE BRIEFING AND COURT ORDER

Dallas County Health and Human Services is requesting approval to purchase mosquito dunks for issue to cities as a preventive measure against West Nile Virus. In order to purchase the dunks for immediate distribution, it is requested that both the briefing and court order be allowed during the July 2,2013 Court.

Attachments C: Darryl Martin, Court Administrator

2377 Stemmons Freeway Suite600- LB 12

Dallas, Texas 75207-2710 Office (214) 819-2101 FAX (214) 819-6022

40

DALLAS COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION

TO:

FROM:

DATE:

SUBJECT:

BACKGROUND

ZACHARY THOMPSON, M.A. DIRECTOR

COMMISSIONERS COURT

ZACHARY THOMPSON, DIRECTOR

JULY 2, 2013

PURCHASE OF MOSQUITO DUNKS Court Order on Formal Agenda

As part of the vector control program within its Environmental Health Division, Dallas County Health and Human Services is responsible for control of mosquito breeding in order to help prevent possible outbreak of encephalitis or associated diseases. Based on this mosquito control objective, Dallas County Health and Human Services (DCHHS) is requesting approval to purchase mosquito dunks which will be issued to cities to provide preventative maintenance against an outbreak of West Nile Virus.

FINANCIAL IMPACT The estimated cost for the purchase of mosquito dunks is about $20,000, as detailed in the attached quote. Funding for the purchase is available within the DCHHS Preventive Health Division (Department 5213), and may be transferred to the Environmental Health Division budget (Department 5211). No additional funding is required.

OPERATIONAL IMPACT There is no operational impact from the purchase of these mosquito dunks.

IMPACT ON DALLS COUNTY STRATEGIC PLAN Recommendations included in this briefing are in compliance with Vision 2: Dallas County is a Healthy Community; Strategy 2.1, Provide exceptional disease prevention, health promotion and Human Service programs to the citizens of Dallas County, as included in the Dallas County Strategic Plan.

RECOMMENDATION It is recommended that the Dallas County Commissioners Court approve the purchase of mosquito dunks by Dallas County Health and Human Services, and authorizes the interdepartmental transfer of funds for this purchase from Target Products.

RECOMMENDED BY:

Attachment C: Darryl Martin, Court Administrator


2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710 (214) 819-2100. Fax (214) 819-6022. dallascounty.org

!PO#

I

j

SPECIAL TV PRODUCTS

Delivering Value

Quotation

41

Target Specialty Products

Contact Customer

Address

Address

Michael Sanders

City of Dallas

Code Compliance

7901 Goforth Rd,

City, State, Zip Dallao, TX 75238

10539 Maybank Or Dallas TX 7522C

214-,357-5';"4; 800-3459387

Fax 214-357-1024

Quotation #

Date 3127113

Customer 10' 411037

: Our Order # : Sales Rep, j FOB Ship Via , Terms TaxlO Proposed Shipping Date

jM Nichols Ne't-30

2·pk, Case of 12 packs $5811

Mosquito Dunks> 2-pk. Case of 12 packs $5424 000 'Case fVIosquito Dunks, 2~pk, Case of 12 packs $5085 000 Case Ivlosquito Dunks 2~pk, Case of 12 packs $4786 000

000

U 00 () 00 000

000 000 000

000

000 000

-- Subtcta I-I 55 " 'i4 )4

5085 ,~7 86

;J 00

o e'G GOt)

o GO

0 00 000 o OG 000 000 000

Subiota!

ShipPing

Mise

Balance

QIy,

' -24 2h,,4~;-

50-99

100+

Total

SO (JD

so 00

SO 00

$000

$0 00

SO DO -------

5::'00

5U 00

1 _____________________ _

Quotation prepared by' Mike Nichols C713-249-2075, .

NOTES: Pricing includes dehvery to YOlJr local1CHI on Out scheduied Q\':II',}N),

To accept this quotation, sign here and return

lCS~" t1ilyb"n)( Dt

DdHiiS TX -15220 JS1:,

Bll1 TO:

Ship Vl.a

Dallas ::ounty Hei:llth f.)Pt'K A.ccounttr Payable, Rr;'c.~): 01;; B'"zk} SC~ MalIJ St Ste 40i D"llas 1'X "J".2(!.2-S':17

:;n';~131:ii~:!:.15 Tony Jenkins

0',"

Prod Cd P);'nduc-t Dc,"ri",ion

MOSQ1.1!l'O !.JUNKS 2~pk. l:;; pa~k£ pt't" Ca~:.~

42

;;<" ;',1 ::,.'-

Un, t Pr 1i

Dallas Couuty Health and Human Services Grants Management

43




DATE: JULY 2, 2013

SUBJECT: JUSTIFICATION FOR SAME DAY BRIEFING AND COURT ORDER

-. ..., <e ':;If:-1" cJ' .-0 ~

~

~

DCHHS received a partial award for Part A/MAl FY 2013 - 2014 in March, 2013. The final award was received on June 18, 2013. In an effort to expedite award of funds to service providers, and based on the schedule of the Commissioners Court, it is recommended that both the briefing and court order of this subject be allowed during the July 2, 2013 Court.

Attachments c: Darryl Martin, Court Administrator


2377 N. Stemmons Freeway Dallas, Texas 75207-2710

Suite 200, LB-16 Office 214-819-1849 FAX 214-819-6023

44

DALLAS COUNTY HEALTH AND HUMAN SERVICES GRANTS MANAGEMENT DIVISION




DATE: JULY 2, 2013

SUBJECT: FY 2013 RYAN WHITE HIV/AIDS TREATMENT EXTENSION ACT OF 2009 PART A FORMULA, SUPPLEMENTAL, AND MAl GRANT AWARDS AND ADMINISTRATIVE AGENCY AND QUALITY MANAGEMENT BUDGETS

Court Order on Formal Agenda

Background ofIssue The Dallas County Judge is the grantee and legal recipient of the Ryan White H1V I AIDS Treatment Extension Act of2009 (TEA) Part A Formula, Part A Supplemental and the Minority AIDS Initiative (MAl) grants for the Dallas Eligible Metropolitan Area (EMA). These grants are administered by the United States Department of Health and Human Services Health Resources and Services Administration (HRSA). Dallas County Health and Human Services (DCHHS) is designated to serve as the Administrative Agency for TEA grant funds for the EMA. DCHHS is responsible for completing the grant application, managing the sub-recipient award process, tracking the expenditure of funds by service providers throughout the contract period and making recommendations, when appropriate, to reallocate funds. In accordance with the provisions of the TEA, the grantee appoints members to serve on the Dallas EMA Ryan White Planning Council (RWPC). The R WPC is charged with the responsibility of establishing priorities for the allocation of TEA funds and determining the categorical allocation of funds by service category.

On June 18, 2013, DCHHS received the final notice of award from HRSA fortheFY 2013 Ryan White Part A Formula, Supplemental and MAl grants in the amount of$8,858,481.00. Contracts with services providers will be briefed at a later date.


Operational Impact Administrative Agency staff will coordinate and monitor the programmatic and fiscal accountability of the subcontractors in accordance with the responsibilities assigned to them by the Dallas County Commissioners Court.

Legal Impact The Dallas County Commissioners Court must approve the final Part A Formula, Supplemental and MAl Administrative Agency and Quality Management budgets as presented in the attachments.

Strategic Plan Compliance Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. The DCHHS is the designated Administrative Agency for the Ryan White Treatment Extension Act Part A and Part A-Minority AIDS Initiative (MAI) grants. The FY 2013 Ryan White Part A Formula, Supplemental and MAl Grants directly support a regional indigent medical and mental healthcare network for those impacted by HIViAIDS.


Recommendation

45

It is recommended that the Dallas County Commissioners Court does hereby approve the final FY 2013 Ryan White Part A Formula, Supplemental and MAl Grants Administrative Agency and Quality Management budgets, as outlined in the attachments.

RECOMMENDED BY: ---:i(A,~~~~~~~~----

c: Darryl Martin, Court Administrator Virginia Porter, County Auditor

PROGRAM CFDA: 93.914

GRANT NO.: H89HA00014

<&HRSA H_ Rtfolol,"J I~~ iM'JotJ Mmmlltrdrm

NOTICE OF AWARD AUTHORIZATION (Legislation/Regulation)

Public Health Service Act, Title XXVI, Section 2603b Public Health Service Act Section 2603(b), 42 U.S.C 30Off-13(b)

FY 2007 Title XXVI of the PHS Act, 42 U.S.C. section 300-ff-11 et seq (as amended), Part A I-________ -L _________ L _____ ---j Ryan White HIVIAIDS Treatment Extension Act of 2009 (Public Law 111-

PROJECT PERIOD: 87) FROM: 04/04/1991 THROUGH: 02128/2014 Public Health Service Act, Sections 2601-2610

1-------------------------1 Public Health Service Act, Sections 2601-2610 (42 USC 300ff-11 - 300ff-

. BUDGET PERIOD: FROM: 03/01/2013 THROUGH: 02128/2014

NAME AND ADDRESS: IUM,ClJ"'" COUNTY HEALTH AND HUMAN SERVICES

BUDGET:(Excludes Direct Assistance)

IXI Grant Funds Only

[ 1 Total project costs including grant funds and all other financial

a. Salaries and Wages:

b. Fringe Benefits :

Total Personnel Costs:

Consultant Costs:

Equipment:

Supplies:

Travel:

ConstructionJAlteration and Renovation:

Other:

Consortium/Contractual Costs :

k. Trainee Related Expenses:

I. Trainee Stipends:

. Trainee Tuition and Fees:

n. Trainee Travel:

TOTAL DIRECT COSTS:

INDIRECT COSTS (Rate: % of S&WrrADC) :

TOTAL APPROVED BUDGET:

i. Less Non-Federal Share:

Ii. Federal Share:

INCOME SUBJECT TO 45 CFR Part 74.24 OR 45

I A"Aljditio,nB=Deduction C=Cost Sharing or Matching D=Other

Estimated Program Income: $0.00

IS BASED ON AN APPLICATION

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

20), as amended by the Ryan White HIV/AIDS Treatment Extension Act of 2009 (Public Law 111-87)

a. Authorized Financial Assistance This Period

b. Less Unobligated Balance from Prior Budget Periods

i. Additional Authority

Ii. Offset

c. Unawarded Balance of Current Year's Funds

d. Less Cumulative Prior Awards(s) This Budget Period $5,465,51

e. AMOUNT OF FINANCIAL ASSISTANCE THIS ACTION

$0.00 ~~~;~:~:~::E~:::=~~~ $0.00 If, (Subject to the availability of

$0.00

$0.00

$0.00

APPROVED DIRECT ASSISTANCE BUDGET:(ln lieu of cash)

b. Less Unawarded Balance of Current Year's Funds

. Less Cumulative Prior Awards(s) This Budget Period

. AMOUNT OF DIRECT ASSISTANCE THIS ACTION

[AI

IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY OR BY REFERENCE IN THE FOLLOWING: grant program legislation cited above. b. The grant program regulation cited above. c. This award notice including terms and conditions, if any, noted below under REMARKS. d. 45 CFR Part 74 or45

92 as applicable. In the event there are conflicting or othefW"ise inconsistent policies applicable to the grant, the above order of precedence shall prevail. Acceptance of the grant terms and conditions i the grantee when funds are drawn or otherwise obtained from the grant

(Other Tenms and Conditions Attached [X lYes [lNo) award includes the following sources of funding:

$9,392,078.00

$1,035.442,00

$3,846,691.00

FY 11 MAl $49,789.00 47 TOTAL $14,324,000.00

Electronically signed by Victoria Carper, Grants Management Officer on : 06/17/2013 17. OBJ. CLASS: 41.15 1~8. CRS·EIN: 119. FUTURE RECOMMENDED FUNDING: $0.00

1756000905A2

SUBPROGRAM . SUa

FY·CAN CFDA DOCUMENT NO. AMT. FIN. ASST. AMT. OIR. ASST. CODE Accp9!11T

. ·CPO.E

13·3772045 93.914 13H89HAOO014 $4,419,905.00 $0.00 FRML H1V1·13 13·3772046 93.914 13H89HAOO014 $3,846,691.00 $0.00 SUPPL H1V1·13 13 - 3772044 93.914 13H89HAOOO14 $542,096.00 $0.00 MA H1V1·13 11 - 3775023 93.914 13H89HAOOO14 $49,789.00 $0.00 MA H1V1·13

48

HRSA Electronic Handbooks (EHBs) Registration Requirements The Project Director of the grant (listed on this NoA) and the Authorizing Official of the grantee organization are required to register (if not already registered) within HRSA's Electronic Handbooks (EHBs). Registration within HRSA EHBs is required only once for each user for each organization they represent. To complete the registration quickly and efficiently we recommend that you note the 10-digit grant number from box 4b of this NoA. After you have completed the initial registration steps (Le.,created an individual account and associated it with the correct grantee organization record), be sure \0 add this grant to your portfolio. This registration in HRSA EHBs is required for submission of noncompeting continuation applications. In addition, you can also use HRSA EHBs to perform other activities such as updating addresses, updating email addresses and submitting certain deliverables electronically. Visit https://grants.hrsa.govlwebexternalilogin.aspto use the system. Additional help is available online and/or from the HRSA Call Center at 877-G04-HRSN877-464-4772.

Terms and Conditions Failure to comply with the special remarks and condition(s) may result in a draw down restriction being placed on your Payment Management System account or denial of future funding.

Grant Specific Term(s)

1. This revised award provides the balance of Fiscal Year 2013 (FY13) funding based on final FY13 HRSA appropriations, In order to meet agency program objectives within FY13

budget constraints, and in accordance with the HRSA Sequestration Operating Pian (www.hrsa.gov/about'budget)this grant has been administratively reduced by 5%.

Consequently, FY2013 additional reporting requirements induding defined due dates have also been included. Failure to comply with reporting requirements will result in

deferral or additional restrictions of future funding decisions.

2. Fiscal year (FY) 2011 UOB of $49,789.00 has been deobHgated from FY 2011 and reobligated for use in FY 2013 under Document Number 13H89HA00014. These funds must

be tracked separately by the grantee as FY 2011 funds according to funding type. Please refer to the "Remarks" section of the NoA face page for the type and purpose of these

funds.

This action by the DGMO is in accordance with Title XXVI of the Public Health Service (PHS) Act, Section 2603(b) (for Eligible Metropolitan Areas) and Section 2609(d)(2) (for

Transitional Grant Areas), as amended by the Ryan White HIV/AIDS Program Treatment Extension Act of 2009.

Reporting Requirement(s)

1. Due Date: 09/20/2013

The grantee must submit a FY 2013 Program Terms Report as a Part A Grant Requirement via the HRSA EHBs, consistent with reporting guidelines, instnuctions, and reporting templates provided in the EHBs. The Report must include the following items:

a. The FY 2013 Part A and MAl Planned Allocation Table, indicating the priority areas established by the Planning Council (PC) and the

dollar amount of FY 2013 Part A and MAl funds allocated to each prioritized service category related to eligible Core Medical and Support

Services. Use only the service categories identified on the Table. Include a letter from the HIV Health Services PC Chairperson/Co-Chairs,

indicating endorsement of the allocations and program priorities.

b. The current Planning Council membership roster, indicating the number of Planning Council members as required in the By-Laws and

includes the mandated membership category, name, agency affiliation, and term of office. Reflectiveness must be based on the prevalence

of HIV Disease (AIDS Prevalence plus HIV Prevalence, real or estimaled) in your EMAITGA as reported in your FY 2013 application.

c. A revised SF-424A and budget narrative justification for: Administration, Clinical Quality Management, and HIV Services for all FY 2013

funding. The Form can be found at http://www.hhs.gov/forms/PHS-5161-1.doc. The Grantee should only print the Budget Information-Non

Construction Programs (Section A-F).

d. A complete FY 2013 Implemenlation Plan that reflects all Core Medical and Support Service categories and priorities for which funds

were allocated by the Planning Council and that are consistent with the FY 2013 Part A and MAl Planned Allocations Table.

e. A Consolidated List of Contracts for all direct service providers receiving Part A Ryan White HIV/AIDS Program funding/contracts.

f. A Contract Review Certification (CRC) for all funds in relation to direct service contracts, both Part A and MAL

2. Due Date: 08/20/2013

The grantee must submit a separate FY 2013 Part A MAl Annual Plan'l2ing HRSA's MAl web-based reporting system accessed via the

HRSA EHBs, oonsistent with reporting guidelines and instructions provided separately.

3. Due Date: 06/30/2014

The grantee must submit a FY 2013 Part A and MAl Final Expenditure Table via the HRSA EHBs using the format provided in the EHBs.

4. Due Date: 07/30/2014

The grantee must submit a Final FY 2013 Part A Annual Progress Report via the HRSA EHBs, consistent with reporting guidelines and instructi

components are listed below.

a. Final FY 2013 Program Implementation Plan

b. Planning Council Activities

c. Early Identification of Individuals with HIV/AIDS (EIIHA) Update

d. Administration Final Expenditures

e. Technical Assistance

f. Certification of Aggregate Administrative Costs

g. FY 2013 Women, Infants, Children, and Youth (WICY) Expenditures - This report must include the grantee's Report on Expenditures for INICY

the following:

a. The amounts and percentages of Part A service-related expenditures to provide services to

each INICY population separately; and,

b. That the reported amounts are, at a minimum, not less than the percentage constituted by the ratio of each population with

AIDS to the general population with AIDS living within the EMAITGA. Updated INICY Guidelines and Reporting Instructions will

be provided separately (See Program Term No. 14 for Waiver Information).

5. Due Date: 12/31/2013

The Grantee must submit an estimate of their FY 2013 Unobligated Balances (UOS) and an estimated carryover request oonsistent with

reporting guidelines and instructions provided via the HRSA's EHSs.

6. Due Date: 01/30/2015

The grantee must submit a FY 2013 MAl Annual Report on the use of Part A MAl funds via HRSA's MAl web-based reporting system

accessed via the HRSA EHBs, and oonsistent with reporting guidelines and instructions provided separately.

7. Due Date: 03/31/2014

The grantee must submit all annual Ryan White Services Data Report (RSR) requirements via the HRSA's EHBs.

Failure to comply with these reporting requirements will result in deferral or additional restrictions of future funding decisions.

All prior terms and conditions remain in effect unless specifically removed.

Contacts

50 NoA Email Address(es):

L nette Smith-Cia Note: NoA emailed to these address(es)

Program Contact: For assistance on programmatic issues, please contact Matthew Newland at: HRSAlHAB/DMHAP 5600 Fishers Lane RM 7A-55 Rockville, MD, 20857-0001 Email: [email protected] Phone: (301) 443-0296 Fax: (301) 443-1839

Division of Grants Management Operations: For assistance on grant administration issues, please contact Potie PeHway at: HRSAlOFAM/DGMOIHRB 5600 Fishers Lane RM 11-03 Rockville, MD, 20857-0001 Email: [email protected] Phone: (301) 443-1014 Fax: (301) 443-9810

I nette.cla daUascoun .or

51

BUDGET JUSTIFICATION DALLAS COUNTY HEALTH AND HUMAN SERVICESIDallas EMA

Administrative Agency and Service Delivery Budget FY 2011 Ryan White Minority AIDS Initiative (MAl) Grant Award

FY 2011 MAl BUDGET I PERSONNEL

A. Assistant Director, Grants Compliance - Vacant B. Grants Management Officer - Vacant C. Grants Manager - Vacant D. Accountant - Aurora Inumerable E. Grants Analyst - Tianjiao McPherson F. Administrative Assistant - Brisa Anzures G. Data Analyst - Thomas Reed H. General Office Clerk - vacant J. Accounting Clerk - Nebiat Kidane K. Building Supervisor - vacant L. DCHHS Administrative Assistant - Yamonica Flemmings M. DCHHS Courier! Delivery - Marvin Jones N. Systems Analyst - Allen Wang O. Program Monitor - Glenda Nchekwube P. Program Monitor - Joe Thekkekara Q. Program Monitor - Lynn Smith-Clay R. R WPC/C Coordinator - Jennifer Kendrick S. RWPC/C Planner ~ Crystal Flores 1'. RWPC/C Manager ~ Vacant

II FRINGE BENE~'ITS

Insurance (MedicaIlDentallLife) Social Security Retirement Workers Compensation

III TRAVEL

A Local Travel

1] Local travel for staff @.565/mile x 1500 miles for on-site program monitoring, fiscal audit, and teclmical assistance provided to subrecipients.

2J Local travel for planning council staff @.565/mile x 500 miles in the conduct of RWPC activities.

B. Out-of Jurisdiction Travel.

IJ Travel for five administrative staff, and one RWPC member to attend Ryan White HIV/AIDS Program Grantee meeting in Washington, DC cost shared at 1 0% ~ 1 trip for 6 staff/member @$18,767x 10%.

2] Travel for five administrative staff, and one RWPC member to attend a two-day quarterly meetings of Part A EMA's in Dallas/Fort Worth, Austin, Houston, San Antonio, TX or New Orleans and Baton Rouge, LA cost shared at 1 0% ~ 2 trips for 6 staff/member@$9,813 x 10%.

3] Travel for five administrative staff to attend a two-day All Parts meeting in Austin, TX cost shared at I 0% ~ 1 trip for 5 staff @ $4,089 x 10%.

4] Travel for five administrative staff to attend a two-day state sponsored meeting in Austin, TX cost shared at 10% - I trip for 5 staff@ $4,089 x 10%.

Annual 90,756 0.00% 72,088 0.00% 61,902 0.00% 48,660 0.00% 48,660 0.00% 34,590 0.00% 46,010 0.00% 32,864 0.00% 29,890 0.00% 32,864 0.00% 52,624 0.00% 32,781 0.00% 79,724 0.00% 58,141 0.00% 59,982 0.00% 55,320 0.00% 38,147 0.00% 52,540 0.00% 69,075 0.00%

@ $8.200/fte x alloe rate 7.65%

10.80% 0.50%

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Minority AIDS Initiative (MAl) Grant Partial Award 03/0112013

;,'$

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

52

BUDGET JUSTIFICATION DALLAS COUNTY HEALTH AND HUMAN SERVICESlDalias EMA

Administrative Agency and Service Delivery Budget FY 20ll Ryan White Minority AIDS Initiative (MAl) Grant Award

5] Travel for one administrative staff to attend a three~day 2013 Ryan White Services Report (RSR) training in Phoenix, AZ cost shared at 1 0% ~ 1 trip for 1 staff@ $1,383 x 10%.

6] Travel for two administrative staff to attend a two-day Planners Network Meetings within State of Texas cost shared at 10% - 1 trip for 2 staff@ $1,636 x 10%.

71 Travel for one administrative staff to attend a two-day ARIES related meetings in Austin, TX cost shared at 10% - 1 trip for 1

staff@$818x 10%.

IV EQUIPMENT

A. Desktop and Monitor for four (4) administrative staff to meet the progressing software needs of Dallas County's shift to Windows 7 and the evolving software specific to managing the grants cost shared@ 20%.

Dell OptiPlex 390 Minitower, FreeDOS Operating System Kit, n-series, English, Intel Core i3 2100 Processor (3.IGHZ, 3M), 4GB DDR3 Non-ECC SDRA,\1, 1333MBz, (I D1MM), Dell Professional P1911 19in HAS Wide Monitor, VGAlDVI, Microsoft Office Suite.

V SUPPLIES

A General Office Supplies - general consumable office supplies like pens, papers, pencils, audit briefcase and the like to support RW MAl grant related activities.

B. Computer Supplies - computer accessories and softwares necessary to support R W Part A grant related activities.

C. Other equipment items > $1000 - office equipments include laser jet printer, calculator, heavy duty electric punchers, heavy duty electric stapler, paper shredder, electric time stamp, work station chairs, file cabinet, book shelf, and the like to support RW Part A grant related activities.

VI CONTRACTUAL

A. Contracts with subrecipients providing direct services.

B Other Prof. Services - Needs assessment

VII OTHER ADMINISTRATIVE COSTS

A Telephone & internet service necessary to support Part A MAl grant administrative related activities.

B. Copier rental and printing charges to support Part A MAl grant administrative related activities.

C. Postage for Part A MAl grant administrative related materials.

D. Training provided to staff to keep cument on HIV/AIDS issues and job related requirements.

E. Materials, supplies, stipends for reviewers, and nourishments for Internal/External Review Committees and Technical Assistance activities by administrative staff

F. Materials, supplies, stipends for reviewers, and nourishments for Internal/External Review Committees and Technical Assistance activities by planning council staff.

4 x 1,500 6,000

49,789

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Minority AIDS Initiative (MAl) Grant Partial Award 03/01/2013

53

BUDGET JUSTIFICATION DALLAS COUNTY HEALTH AND HUMAN SERVICESlDalIas EMA

Administrative Agency and Service Delivery Budget FY 2011 Ryan White Minority AIDS Initiative (MAl) Grant Award

o. Office equipment maintenance for Part A MAl grant funded equipments.

H. Advertising for public notice of the RFP, and announcements of public forums and focus groups for RWPC activities.

I. Dallas County-wide OMB Cir. A-128 Audit J. In-house needs assessment activities and incentives support by

RWPC staff.

VIII INDIRECT COSTS

Grants Management Division's share on all allowable Dallas County cost using The Dallas County Certified Indirect Cost [email protected]%.

IX TOTAL BUDGET


;

54


Administrative Agency and Service Delivery Budget FY 2013 - 2014 Ryan White Minority AIDS Initiative (MAl) Grant Award

FY 2013 MAl BUDGET PERSONNEL

A. Assistant Director, Grants Compliance - Vacant B. Grants Management Officer - Vacant C. Grants Manager - Vacant D. Accountant - Aurora Inumerable E. Grants Analyst - Tianjiao McPherson F. Administrative Assistant - Brisa Anzures G Data Analyst - Thomas Reed H. General Office Clerk - vacant J. Accounting Clerk - Nebiat Kidane K. Building Supervisor - vacant L. DCHHS Administrative Assistant - Yamonica Flemmings M. DCHHS Courier! Delivery - Marvin Jones N. Systems Analyst - Allen Wang O. Program Monitor - Glenda Nchekwube P. Program Monitor - Joe Thekkekara Q. Program Monitor - Lynn Smith-Clay R. RWPC/C Coordinator - Jennifer Kendrick S. RWPCIC Planner ~ Crystal Flores T. RWPC/C Manager ~ Vacant

II FRINGE BENEFITS

Insurance (Medical/Dental/Life) Social Security Retirement Workers Compensation

III TRAVEL

A. Local Travel

I] Local travel for staff @.565/mile x 1500 miles for on~site

program monitoring, fiscal audit, and technical assistance provided to subrecipients.

2J Local travel for planning council [email protected]/mile x 500 miles in the conduct of RWPC activities.


1] Travel for five administrative staff, and one RWPC member to attend Ryan White HIV/AIDS Program Grantee meeting in Washington, DC cost shared at 1 0% ~ 1 trip for 6 staff/member @$18,767x 10%.

2) Travel for five administrative staff, and one RWPC member to attend a two~day quarterly meetings of Part A EMA's in Dallas/Fort Worth, Austin, Houston, San Antonio, TX or New Orleans and Baton Rouge, LA cost shared at I 0% ~ 2 trips for 6 staff/member@$9,813 x 10%.

3] Travel for five administrative staff to attend a two-day All Parts meeting in Austin, TX cost shared at 10% - 1 trip for 5 staff @ $4,089 x 10%.

4} Travel for five administrative staff to attend a two~day state sponsored meeting in Austin, TX cost shared at 1 0% ~ I trip for 5 staff@ $4,089 x 10%.

~~~!o

Annual 90,756 3.00% 72,088 3.00% 61,902 3.00% 48,660 3.00% 48,660 3.00% 34,590 3.00% 46,010 3.00% 32,864 3.00% 29,890 3.00% 32,864 1.05% 52,624 0.75% 32,781 0.75% 79,724 0.60% 58,141 5.00% 59,982 5.00% 55,320 5.00% 38,147 5.00% 52,540 5.00% 69,075 5.00%

@ $8.200/ftc x alIoc rate 7.65%

10.80% 0.50%

840

272

1,878

982

410

410

Partial 2,723 2,163 1,857 1,460 1,460 1,038 1,380

986 897 345 395 246 478

2,907 2,999 2,766 1,907 2,627 3,454

4,932 2,455 3,465

160

1,112

4,064

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Minority AIDS Initiative (MAl) Grant Partial Award 0310112013

~.\f~7

55

BUDGET JUSTIFICATION DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMA

Administrative Agency and Service Delivery Budget FY 2013 - 2014 Ryan White Minority AIDS Initiative (MAl) Grant Award

5] Travel for one administrative staff to attend a three-day 2013 Ryan White Services Report (RSR) training in Phoenix, AZ cost shared at 10% - 1 trip for 1 staff@ $1,383 x 10%.

61 Travel for two administrative staff to attend a two-day Planners Network Meetings within State of Texas cost shared at 10% - 1 trip for 2 staff@ $1,636 x 10%.

7} Travel for one administrative staff to attend a two-day ARIES related meetings in Austin, TX cost shared at 10% - I trip for I staff@$818x10%.

IV EQUIPMENT

A. Desktop and Monitor for four (4) administrative staff to meet the progressing software needs of Dallas County's shift to Windows 7 and the evolving software specific to managing the grants cost shared @420%.

Dell OptiPlex 390 Minitower, FreeDOS Operating System Kit, n~series, English, Intel Core i3 2100 Processor (3.1GHZ, 3M), 4GB DDRJ Non-ECC SDRAM, 1333MHz, (1 DlMM), Dell Professional P1911 19in HAS Wide Monitor, VGAJDVI, Microsoft Office Suite.

V SUPPLIES

A General Office Supplies ~ general consumable office supplies like pens, papers, pencils, audit briefcase and the like to support RW MAl grant related activities.

B. Computer Supplies ~ computer accessories and softwares necessary to support R W Part A grant related activities.

C. Other equipment items> $1000 ~ office equipments include laser jet printer, calculator, heavy duty electric punchers, heavy duty electric stapler, paper shredder, electric time stamp, work station chairs, file cabinet, book shelf, and the like to support RW Part A grant related activities.

VI CONTRACTUAL

A Contracts with subrecipients providing direct services.

B Other Prof. Services ~ Needs assessment


A. Telephone & internet service necessary to support Part A MAl grant administrative related activities.

B. Copier rental and printing charges to support Part A MAl grant administrative related activities.

C. Postage for Part A MAl grant administrative related materials.

D. Training provided to staff to keep currrent on HIV/AIDS issues and job related requirements.

E. Materials, supplies, stipends for reviewers, and nourishments for Internal/External Review Committees and Technical Assistance activities by administrative staff.

F. Materials, supplies, stipends for reviewers, and nourishments for Internal/External Review Committees and Technical Assistance activities by planning council staff.

138

164

82

4 x 1,500 6,000 2,400

6,912

1,500

4,500

881,161

200

1,000

2,250

900

1,350

1,500


15,000

56


Administrative Agency and Service Delivery Budget FV 2013 ~ 2014 Ryan White Minority AIDS Initiative (MAl) Grant Award

G. Office equipment maintenance for Part A MAl grant funded equipments.

H. Advertising for public notice of the RFP, and announcements of public forums and focus groups for R WPC activities.

I. Dallas County~wide OMB Cir. A·128 Audit. J. In-house needs assessment activities and incentives support by

RWPC staff.

VIII INDIRECT COSTS

Grants Management Division's share on all allowable Dallas County cost using The Dallas County Certified Indirect Cost Rate@ 35.44%,

IX TOTAL BUDGET

250

[00

2,000 3,000

11,372


Pi

57

BUDGET JUSTIFICATION DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMA

Administrative Agency and Service Delivery Budget FY 2013 - 2014 Ryan White Part A Formula Grant

Award I PERSONNEL

A. Assistant Director, Grants Compliance - Vacant B. Grants Management Officer - Vacant

C. Grants Manager - Vacant D. Accountant - Aurora Inumerable E. Grants Analyst - Tianjiao McPherson

F. Administrative Assistant - Brisa Anzures G. Data Analyst - Thomas Reed H. General Office Clerk - vacant J. Accounting Clerk - Nebiat Kidane K. Building Supervisor - vacant L. DCHHS Administrative Assistant - Yamonica Flemmings M. DCHHS Courier/ Delivery - Marvin Jones

N. Systems Analyst - Allen Wang O. Program Monitor - Glenda Nchekwube P. Program Monitor - Joe Thekkekara

Q. Program Monitor - Lyon Smith-Clay R. RWPC/C Coordinator - Jennifer Kendrick S. RWPC/C Planner - Crystal Flores T. RWPC/C Manager - Vacant

II FRINGE BENEFITS

Insurance(MedicallDentallLife)

Social Security Retirement

Workers Compensation

III TRAVEL

A. Local Travel

1] Local travel for staff @.565/mile x 9,800 miles for onwsite


2] Local travel for planning council [email protected]/mile x 3,500 miles

in the conduct ofR WPC activities.

B. Out-of Jurisdiction Travel

1] Travel for five administrative staff, and one R WPC member to attend Ryan White HIV I AIDS Program Grantee meeting in

Washington, DC cost shared at 70% - 1 trip for 6 staff/member @$18,767x 70%.

2] Travel for five administrative staff, and one RWPC member to attend a two-day quarterly meetings of Part A EMA's in DallaslFort Worth, Austin, Houston, San Antonio, TX or New Orleans and Baton Rouge, LA cost shared at 70% - 2 trips for 6 staff/member@$9,813x 70%.

Annual 90,756 72,088 61,902 48,660 48,660 34,590 46,010 32,864 29,890 32,864 52,624 32,781 79,724 58,141 59,982 55,320 38,147 52,540 69,075

20.00% 20.00% 55.00% 55.00% 55.00% 55.00% 55.00% 55.00% 20.00% 21.00% 15.00% 15.00% 12.00% 70.00% 70.00% 70.00% 70.00% 70.00% 70.00%

7.65% 10.80%

0.50%

5,537

1,978

6,569

3,435

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Part A Fonnula Grant Partial Award 03/0]/2013

18,151 14,418 34,046 26,763 26,763 19,025 25,306 18,075 5,978 6,901 7,894 4,917 9,567

40,699 41,987 38,724 26,703 36,778 48,353

71,586 34,505 48,713 2,255

7,515

14,206

BUDGET JlJSTIFICA TION DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMA

Administrative Agency and Service Delivery Budget FY 2013 - 2014 Ryan White Part A Formula Grant

Award 3] Travel for five administrative staff to attend a nvo~day All Parts

meeting in Austin, TX cost shared at 70% - 1 trip for 5 staff@ $4,089 x 70%.

4] Travel for five administrative staff to attend a two-day state sponsored meeting in Austin, TX cost shared at 70% - 1 trip for 5 staff@ $4,089 x 70%.

5J Travel for one' administrative staff to attend a three-day 2013 Ryan White HIV/AIDS Program Services Report (RSR) training in Phoenix, AZ cost shared at 70% - 1 trip for 1 staff@ $1,383 x 70%.

6] Travel for two administrative staff to attend a two-day Planners Nework Meetings in Texas cost shared at 70% - 1 trip for 2 staff@$1,636x70%.

7] Travel for one administrative staff to attend a two-day ARIES related meetings in Austin, TX cost shared at 70% ~ I trip for 1 staff@$818x70%.

IV EQUIPMENT

A. Desktop and Monitor for four (4) administrative staff to meet the progressing software needs of Dallas County!s shift to Windows 7 and the evolving software specific to managing the grants cost shared @ 80%.

Dell OptiPlex 390 Minitower, FreeDOS Operating System Kit, n-series, English, Intel Core i3 2100 Processor (3.lGHZ, 3M), 4GB DDR3 Non-ECC SDRAM, 1333MHz, (1 DIMM), Dell Professional P1911 19in HAS Wide Monitor, VGA/DVI, Microsoft Office Suite.

BOther Hardware/sofware

V SUPPLIES

A. General Office Supplies - general consumable office supplies like pens, papers, pencils, audit briefcase and the like to support R W Part A grant related activities.

B. Computer Supplies ~ computer accessories and softwares necessary to support R W Part A grant related activities.

C. Other equipment items > $1000 - office equipments include laser jet printer, calculator, heavy duty electric punchers, heavy duty electric stapler, paper shredder, electric time stamp, work station chairs, file cabinet, book shelf, and the like to support R W Part A grant related activities.

VI CONTRACTUAL

4 x 1,500

1,431

1,431

481

573

286

6,000 4,800

800

5,572

2,500

3,500

A. Contracts with subrecipients providing direct services. 7,992,659

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Part A Fonnula Grant Partial Award 03/0112013

59

BUDGET JUSTIFICATION DALLAS COUNTY HEALTH AND Hl.iMAN SERVICESlDallas EMA

Administrative Agency and Sen'ice Delivery Budget FY 2013 - 2014 Ryan White Part A Formula Grant

Award VII OTHER ADMINISTRATIVE COSTS

A. Telephone & internet service necessary to support RW Part A grant related activities and subscription to Constant Contact to upgrade messaging service and boost client communication for use by R WPC Unit.

B. Copier rental and printing charges to support RW Part A grant related activities.

C. Postage for R W Part A grant related materials. D. Training provided to administrative staff to keep currrent on

HIV I AIDS issues and job related requirements. E. Materials, supplies, stipends for reviewers, and nourishments for

InternallExtemal Review Committees and Technical Assistance activities by administrative staff.

F. Materials, supplies, stipends for reviewers, and nourishments for IntemallExtemal Review Committees and Technical Assistance activities by planning council staff.

G. Office equipment maintenance for R W Part A grant funded equipments.

H. Advertising for public notice of the RFP, and announcements of public forums and focus groups for R WPC activities.

I. Dallas County· wide OMB Cir, A-128 Audit. J. In-house needs assessment activities and incentives support by

R WPC staff to update HIV Comprehensive Needs Assessment.

K. Reasonable and out-of-pocket expenses incurred as a result of participating in the Planning Council and related grantee meetings.

1] Transportation: Mileage @ .565/mile, Taxi Vouchers, Bus Vouchers

2] Child Care 3] Food 4] Lost Wages 5] Other out-of-pocket expenses (Supplies and small equipments).

L Other Prof. Services - Needs Assessment

VIII INDIRECT COSTS

Grants Management Division's share on aU allowable Dallas County cost using The Dallas County Certified Indirect Cost Rate @35.44%

IX TOTAL BUDGET

2,176

500 2,500

500 500

Dallas Eligible Metropolitan Area· FY 2013 Ryan White Part A Fonnula Grant Partial Award 03/0112013

500

1,500

2,540 4,000

750

500

500

500

3,500 2,500

6,176

100,000

159,851

I

II

III

6U

BUDGET JUSTIFICATIO DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMA

Quality Management Support Budget FY 2013 - 2014 Ryan White Minority AIDS Initiative (MAl) Grant Award

PERSONNEL Annual

A. Assistant Director, Grants Compliance - Vacant 90,756 2,00%

R Grants Management Officer - Vacant 72,088 2,00%

C. Grants Manager - Vacant 61,902 2,00% D, Accountant - Aurora Inumerable 48,660 2.00% K Grants Analyst - Tianjiao McPherson 48,660 2.00%

F. Administrative Assistant - Brisa Anzures 34,590 2.00% G. Data Analyst - Thomas Reed 46,010 2.00%

I. General Accounting Clerk - vacant 32,864 2.00%

J. Accounting Clerk - Nebiat Kidane 29,890 2.00% K. Building Supervisor - vacant 32,864 0.70%

L. DCHHS Administrative Assistant - Yamonica Flemmings 52,624 0.50% M. DCHHS Courier! Delivery - Marvin Jones 32,780 0.50% N. Systems Analyst - Allen Wang 79,724 0.40% N. Quality Assurance Advisor - Angela Jones 53,193 5.00% O. Health Advisor - Dindi Moore-Matthews 47,073 5.00% P. Quality Assurance Administrator - Brenda Dennis 59,238 5.00%

FRINGE BENEFITS

Insurance (Medical/Dental/Life) @ $8,200/fte x allocation rate

Social Security

Retirement


TRAVEL

A. Local travel for quality management staff @ .555/mile x 1000 miles for on-site visits to sUbrecipients to conduct studies and provide technical assistance.


1] Travel for three quality management staff to attend a fiveday Ryan White HlV/AIDS Program Grantee meeting in Washington, DC cost shared at 10% - I trip for 3 staff @ $9,383 x 10%.

2] Travel for three quality management staff to attend a two-day quarterly meetings of Part A EMA's in Dallas/Fort Worth, Austin, Houston, San Antonio, TX or New Orleans and Baton Rouge, LA cost shared at 10% - 2 trips for 3 staff @ $4,907 x 10%.

3] Travel for three quality management staff to attend a threeday All Parts meeting in Austin, IX cost shared at 10% - 1 trip for 3 staff@ $3,128 x 10%.

7.65%

10.80%

0.50%

938

490

312

:$>,,~d'

1,815 1,442 1,238

973 973 692 920 657 598 230 263 164 319

2,660 2,354 2,962

2,878

1,397

1,972

90

278

3.070

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Minority AIDS Initiative (MAl) Grant Partial Award 0310112013

:(~;260

61

BUDGET JUSTIFICATIO DALLAS COUNTY HEALTH AND HUMAN SERVICES/Dallas EMA


4] Travel for three quality management staff to attend a two-day state sponsored meeting in Austin, TX cost shared at 10% - I trip for 3 staff@ $2,453 x 10%.

5) Travel for three quality management staff to attend a threeday National Quality Center : Training of Quality Leaders (TQL) cost shared at 10% - I trip for 2 staff @ $4,988 x 10%.

6] Travel for three quality management staff to attend a threeday National Quality Center: Training on Coaching Ba')ics

(TCB) cost shared at 10% - I trip for 3 staff@ $5,858 x 10%.

N EQUIPMENT

A Desktop and Monitor for one (1) quality management staff to meet the progressing software needs of Dallas County's shift to Windows 7 and the evolving software specific to managing the grants cost shared @ 20%.

Den OptiPlex 390 Minitower, FreeDOS Operating System Kit, n-series, English, Intel Core i3 2 \00 Processor (3. IGBZ, 3M), 4GB DDR3 Non-ECC SDRAM, 1333MBz, (I DIMM), Dell Professional P1911 19in BAS Wide Monitor, VGAlDVI, Microsoft Office Suite.

V SUPPLIES

A. General Office Supplies - general consumable office supplies like pens, papers, pencils and the like to support Ryan White MAl Quality Management grant related activities.

B. Computer Supplies - computer accessories and softwares necessary to support Ryan White MAl Quality Management

C. Other equipment items> $1000 - office equipments include laserjet printer, calculator, electric puncher, heavy duty electric stapler, paper shredder, work station chair, file cabinet, book shelf and the like to support Ryan White Part A MAl Quality Management grant related activities.

VI CONTRACTUAL

A. Contract to conduct an evaluation of primary medical and oral health services receiving Ryan White program grant funds.

492

249

589

I x 1,500 300

3,956

2,000

2,800

5,000


62

BUDGET JUSTIFICATIO DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMA



A Telephone & internet service necessary to support Ryan White MAl Quality Management grant related activities.

B. Copier rental and printing charges to support Ryan White MAl Quality Management grant related activities.

C. Postage for Ryan White MAl Quality Management grant

D. Training provided to quality management staff to keep current on HIV/AIDS issues and job related requirements.

E. Materials, supplies, stipends for reviewers, and nourishments for Performance Improvement Committee, Internal/External Review Committee and Technical Assistance activities by quality management staff.

F. Oftice equipment maintenance for Ryan White MAl Quality Management grant funded equipments.

G. Dallas County-wide OMB Cir. A-128 Audit.

H, Stipends in the fonn of gift cards to all survey participants in exchange for completing a service specific survey by quality management staff.

VIII INDIRECT COSTS

Grants Management Division's share on all allowable Dallas County cost using The Dallas County Certified Indirect cost Rate @35.44%

IX TOTAL BUDGET

100

500

750

500

200

250

500

500

6,471

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Minority AlDS Initiative (MAl) Grant Partial Award 03/0112013

I

II

III

63

BUDGET JUSTIFICATION DALLAS COUNTY HEALTH AND HUMAN SERVICESffiallas EMA

Quality Management Support Budget FY 2013 - 2014 Ryan White Part A Formula Grant Award

PERSONNEL Annual

A. Assistant Director. Grants Compliance - Vacant 90.756 53.00% B. Grants Management Officer - Vacant 72,088 53.00%

C. Grants Manager - Vacant 61,902 18.00% D. Accountant - Aurora Inumerable 48,660 18.00%

E. Grants Analyst - Tianjiao McPherson 48,660 18.00%

F. Administrative Assistant - Brisa Anzures 34,590 18.00% G. Data Analyst - Thomas Reed 46,010 18.00% L General Accounting Clerk - vacant 32,864 18.00%

J. Accounting Clerk - Nebiat Kidane 29,890 10.00% K. Building Supervisor - vacant 32,864 4.55% L. DCHHS Administrative Assistant - Yamonka Flemmings 52,624 3.25% M. DCHHS Courier! Delivery - Marvin Jones 32,780 3.25%

N. Systems Analyst - Allen Wang 79,724 2.60% N. Quality Assurance Advisor - Angela Jones 53,193 70.00% O. Health Advisor - Dindi Moore-Matthews 47,073 70.00% P. Quality Assurance Administrator - Brenda Dennis 59,238 70.00%

FRINGE BENEFITS

Insurance (Medical/Dental/Life) @ $8,200/fte x allocation rate



TRAVEL

A. Local travel for quality management staff @ .565/mile x 3000 miles x 6/12 for on-site visits to subrecipients to conduct studies and provide technical assistance.


1] Travel for three quality management staff to attend Ryan White HIV/AIDS Program Grantee meeting in Washington,

DC cost shared at 65% - 1 trip for 3 staff@ $9,383 x 65%.

2] Travel for three quality management staff to attend a twoday quarterly meetings of Part A EMA's in Dallas/Fort Worth, Austin, HOllston, San Antonio, TX or New Orleans and Baton Rouge, LA cost shared at 65% - 2 trips for 3 staff @ $4,907 x 65%.

3J Travel for three quality management staff to attend a threeday All Parts meeting in Austin, TX cost shared at 65% - 1 trip for 3 staff@$3,128x65%.

7.65%

10.80%

0.50%

3,050

1,595

1,817

48,101

38,207 11,142 8,759 8,759 6,226

8,282 5,916 2,989

1,495 1,710 1,065 2,073

37,235 32,951 41,467

36,707

19,613

27,689

1,282


;~ <'~s6~'"

64

BUDGET JUSTlFICA TlON DALLAS COUNTY IIEALTH AND HUMAN SERVlCESID.II.s EMA

Quality Management Support Budget FY 20ll· 2014 Ryan White Part A Formula Grant Award

4] Travel for three quality management staff to attend a t\voday state sponsored meeting in Austin, TX cost shared at 65% - I trip for 3 staff@ $2,453 x 65%.

5] Travel for three quality management staff to attend a threeday National Quality Center: Training of Quality Leaders (TQL) in Atlanta, OA on 04/23/13-04/25/13 cost shared at 65% - I trip for 3 staff@ $4,988 x 65%.

6] Travel for three quality management staff to attend a threeday National Quality Center: Training on Coaching Basics in Chicago, IL on 05/13/13-05/15/13 cost shared at 65% - I trip for 3 staff@ $5,858 x 65%.

IV EQUIPMENT

A. Desktop and Monitor for one (1) quality management staff to meet the progressing software needs of Dallas County's shift to Windows 7 and the evolving software specific to managing the grants cost shared at 80%.

Dell OptiPlex 390 Minitower, FreeDOS Operating System Kit, n-series, English, Intel Core i3 2100 Processor (3.IOHZ, 3M), 4GB DDR3 Non-ECC SDRAM, 1333MHz, (I DIMM), Dell Professional P1911 19in HAS Wide Monitor, VGA/DVI, Microsoft Office Suite.

V SUPPLIES

A. General Office Supplies - general consumable office supplies like pens, papers, pencils and the like to support Quality Management activities.

B. Computer Supplies - computer accessories and softwares necessary to support Quality Management activities.

C. Other equipment items> $1000 - office equipments include laserjet printer, calculator, electric puncher, heavy duty electric stapler, paper shredder, work station chair, file cabinet, book shelf and the like to support Quality Management activities.

VI CONTRACTUAL

A. Contract to conduct an evaluation of primary medical and oral health services receiving Ryan White program grant funds.

798

3,242

3,808

I x 1,500 1,500


1,200

3,000

1,000

1,250

5,771

65


Quality Management Support Budget FY 2013 - 2014 Ryan White Part A Formula Grant Award


A. Telephone & internet service necessary to support Quality Management activities.

B. Copier rental and printing charges for Quality Management activities.

C. Postage charges for Quality Management related materials.

D. Training provided to Quality Management staff to keep current on HIV I AIDS issues and job related requirements.

E. Materials, supplies, stipends for reviewers, and nourishments for Performance Improvement Committee, Internal/External Review Committee and Technical Assistance activities by Quality Management.

F. Office equipment maintenance for Quality Management equipments.

G. Dallas County-wide OMB Cir. A-128 Audit.

H. Stipends in the fonn of gift cards to all survey participants in exchange for completing a service specific survey.

VIII INDIRECT COSTS

Grants Management Division's share on all allowable Dallas County cost using The Dallas County Certified Indirect Cost Rate @ 35.44%.

IX TOTAL BUDGET

Dallas Eligible Metropolitan Area ~ FY 2013 Ryan White Part A Fonnula Grant Partial Award 03/0 1I2013

600

1,000

1,500

1,750

1,000

1,000

1,250

750

I

II

66

BUDGET JUSTU'ICATION DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMA

Administrative Agency and Service Delivery Budget FY 2013 - 2014 Ryan White Part A Supplentai Grant Award

PERSONNEL

A. Assistant Director, Grants Compliance M Vacant

B. Grants Management Officer. Vacant C. Grants Manager. Vacant D. Accountant M Aurora Inumerable E. C'JI'ants Analyst· Tianjiao McPherson F. Administrative Assistant - Brisa Anzures

G. Data Analyst - Thomas Reed

H. General Office Clerk - vacant J. Accounting Clerk - Nebiat Kidane

K. Building Supervisor - vacant L. DCHHS Administrative Assistant - Yamonica Flemmings

M. DCHHS Courier/ Delivery - Marvin Jones

N. Systems Analyst - Allen Wang

O. Program Monitor - Glenda Nchekwube

P. Program Monitor - Joe Thekkekara

Q. Program Monitor - Lynn Smith-Clay

R. RWPC/C Coordinator - Jennifer Kendrick

S. R WPC/C Planner - Crystal Flores T. R WPC/C Manager - Vaeant

FRINGE BENEFITS

Insurance



Annual 90,756 72,088 61,902 48,660 48,660 34,590 46,010 32,864 29,890 32,864 52,624 32,781 79,724 58,141 59,982 55,320 38,147 52,540 69,075

0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

0.00% 0.00% 0.00% 0.00%

7.65% 10.80% 0.50%

III TRAVEL

A. Local Travel

1] Local travel for staff @.565/mile x 9,800 miles for on~site


2] Local travel for planning council [email protected]/mile x 3,500 miles

in the conduct of R WPC activities.


1] Travel for five administrative staff, and one RWPC member to

attend Ryan White HIV/AIDS Program Grantee meeting in Washington, DC cost shared at 70% M 1 trip for 6 staff/member

@$18,767x 70%.

2J Travel for five administrative staff, and one RWPC member to

attend a two~day quarterly meetings of Part A EMA's in

DallaslFort Worth, Austin, Houston, San Antonio, TX or New Orleans and Baton Rouge, LA cost shared at 70% ~ 2 trips for 6

staff/member @ $9,813 x 70%.

Dallas Eligible Metropolitan Area M FY 2013 Ryan White Part A Fonnula Grant Partial Award 03/01/2013

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

67


Administrative Agency and Service Delivery Budget FY 2013 - 2014 Ryan White Part A Supplent.1 Grant Award

3] Travel for five administrative staff to attend a two-day All Parts meeting in Austin, TX cost shared at 70% - 1 trip for 5 staff@ $4,089 x 70%,

4] Travel for five administrative staff to attend a two-day state sponsored meeting in Austin, TX cost shared at 70% - 1 trip for 5 staff@ $4,089 x 70%,

5] Travel for one administrative staff to attend a three-day 2013 Ryan White HIV/AIDS Program Services Report (RSR) training in Phoenix, AZ cost shared at 70% - 1 trip for 1 staff@ $1,383 x 70%.

6] Travel for two administrative staff to attend a two-day Planners Network Meetings in Texas cost shared at 70% - 1 trip for 2 staff@$1,636x70%.

7] Travel for one administrative staff to attend a two-day ARIES related meetings in Austin, TX cost shared at 70% - 1 trip for 1 staff@ $818 x 70%.

IV EQUIPMENT

A. Desktop and Monitor for four (4) administrative staff to meet the progressing software needs of Dallas County's shift to Windows 7 and the evolving software specific to managing the grants cost shared @ 80%.

Dell OptiPlex 390 Minitower, FreeDOS Operating System Kit, n-series, English, Intel Core i3 2100 Processor (3.1GHZ, 3M), 4GB DDR3 Non-ECC SDRAM, 1333MBz, (1 DlMM), Dell Professional P1911 19in HAS Wide Monitor, VGA/DVI, Microsoft Office Suite.

BOther Hardware/sofware

V SUPPLIES

A. General Office Supplies - general consumable office supplies like pens, papers, pencils, audit briefcase and the like to support R W Part A grant related activities.

B. Computer Supplies - computer accessories and softwares necessary to support R W Part A grant related activities.

C. Other equipment items > $1000 - office equipments include laser jet printer, calculator, heavy duty electric punchers, heavy duty electric stapler, paper shredder, electric time stamp, work station chairs, file cabinet, book shelt: and the like to support RW Part A grant related activities.

VI CONTRACTUAL

4 x 1,500 °

°

A. Contracts with subrecipients providing direct services, 3,846,691

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Part A Formula Grant Partial Award 03/01/2013

68

BUDGET JUSTIFICA nON DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMA

Administrative Agency and Service Delivery Budget FY 2013 - 2014 Ryan White Part A Supplental Grant Award

VII OTHER ADMINISTRA TNE COSTS

A. Telephone & internet service necessary to support RW Part A grant related activities and subscription to Constant Contact to upgrade messaging service and boost client communication for use by R WPC Unit.

E. Copier rental and printing charges to support R W Part A grant related activities.

C. Postage for R W Part A grant related materials. D, Training provided to administrative staff to keep currrent on

HIV I AIDS issues and job related requirements. E. Materials, supplies, stipends for reviewers, and nourishments for

IntemallExtemal Review Committees and Technical Assistance activities by administrative staff

F. Materials, supplies, stipends for reviewers, and nourishments for IntemallExternal Review Committees and Technical Assistance activities by planning council staff.

G. Office equipment maintenance for RW Part A grant funded equipments.

H. Advertising for public notice of the RFP. and announcements of public forums and focus groups for RWPC activities.

I. Dallas County-wide OMB Cir. A-128 Audit. 1. InMhouse needs assessment activities and incentive.<; support by

R WPC staff to update HIV Comprehensive Needs Assessment.

K. Reasonable and out-of-pocket expenses incurred as a result of participating in the Planning Council and related grantee meetings.

1] Transportation: Mileage @ .565Jmile, Taxi Vouchers, Bus Vouchers

2] Child Care 3] Food 4] Lost Wages 5] Other outMof-pocket expenses (Supplies and small equipments).

L Other Prof. Services - Needs Assessment

VIII INDIRECT COSTS

Grants Management Division's share on all allowable Dallas County cost using The Dallas County Certified Indirect Cost Rate @ 35.44%

IX TOTAL BUDGET

o

o o o o

Dallas Eligible Metropolitan Area - FY 2013 Ryan White Part A Formula Grant Partial Award 03/0112013

69

Dallas County 13 JUN 25 Prl I: 5 i Department of Criminal Justice

MEMORANDUM

Date: July 2,2013

To: Commissioners Court

From: Ron Stretcher, Director of Criminal Justice

Re: FY 2013 Justice Assistance Grant

BACKGROUND The Edward Byrne Memorial Justice Assistance Grant (JAG) is the primary vehicle for providing federal criminal justice funding to state and local jurisdictions. JAG funds can be used for a wide range of activities to improve the criminal justice system. JAG funds are allocated to local jurisdictions based on a formula that includes reported crime statistics. The JAG program also includes a provision for "disparate" allocations, where cities receive a much larger allocation than a county, although the county is responsible for the costs of prosecution and incarceration for the cities. That is the case in Dallas County. The JAG program allows the county and cities with disparate allocations to enter into an agreement to transfer a portion of the funding to the county. Historically, in Dallas County, jurisdictions receiving JAG funding transfer 30% of their allocation to Dallas County. The purpose of this briefing is to request Commissioners Court approval of the funds sharing agreement and acceptance of Dallas County's disparate allocation of $260,194.56 for the FY 2013 JAG program.

OPERATIONAL IMPACT For the past thirteen years, most of the JAG funding (and the prior LLEBG program) has been allocated to support various criminal justice information system initiatives. Projects have included the purchase of computers for the District Attorney's office, development of the Adult information System (AIS), deployment of the Dallas County incident Module (DCIM), and development of the regional Juvenile Information System (JIS) and Juvenile Case Management System (JCMS). Dallas County's recent JAG funding is as follows:

• FY 2009 $611,957.21 • FY 2010 $533,130.78 • FY 2011 $393,168.20 • FY 2012 $288,535.66

Dallas County funds two staff positions from JAG funds. The Criminal Justice Advisory Board (CJAB) coordinator was created in 2009 with full funding frorn JAG. This person is assigned to the criminal justice department. Last year, Commissioners Court approved creating a Dallas County Incident Module (DCIM) system administrator position funded from JAG. The DCIM system administrator is assigned to the Sheriff's Department.

it is recommended that both of these positions continue to be funded from Dallas County's FY 2013 JAG allocation. The remaining funds will be used to support research and evaluation studies. Last year Dallas County entered into an agreement with the University of Texas at

70

Dallas to perform a preliminary study on pretrial release mechanisms. This study was very informative, but will require more exhaustive research. There is also an opportunity to join with the major urban counties in Texas in a county by county recidivism study. Staff is developing the detailed budget, with a focus on funding these studies that will assist in reducing the County's jail population while maintaining the safety and security of Dallas County citizens.

LEGAL IMPACT The City of Dallas is the lead agency for the JAG and is responsible for preparing the application and a "Funds Sharing and Fiscal Agency Agreement" among all participating agencies. City of Dallas staff is preparing the application and agreement for submission by the July 9, 2013 deadline. Attached is the Funds Sharing and Fiscal Agency Agreement for the FY 2013 JAG program.

The "Funds Sharing and Fiscal Agency Agreement" has been reviewed by the Civil Division of the District Attorney's office. A revision has been submitted to the City of Dallas with regard to language "Approved As To Form" for Dallas County on Page 14 of the agreement. There was also a question as to which Town is being referred to on Page 2 of the agreement, the fourth paragraph where it references "the aforementioned Town and Cities." The application will be provided to the Court once it is completed by the City of Dallas.

FINANCIAL IMPACT Dallas County jurisdictions received a total FY 2013 allocation of $932,597.00, a 9.8% reduction from FY 2012's allocation of $1,034,178.00. The City of Dallas retains 7% of the funding for administrative costs. Dallas County's net allocation for FY 2013 is $260,194.56. It is recommended that FY 2013 JAG funding be allocated as follows:

$82,886.25 - CJAB Coordinator salary and fringes $96,430.06 - DCIM System Administrator salary and fringes $80,878.25 - Consultation fees for Criminal Justice Studies

STRATEGIC PLAN COMPLIANCE The allocation of FY 2012 JAG funds to Dallas County is consistent with the following vision and strategy: Vision 3: Dallas County is Safe, Secured and Prepared; Strategy 3.4: Maximize Effectiveness of Dallas County Criminal Justice Resources.

RECOMMENDATION

It is recommended that the Commissioners Court of Dallas County approve Dallas County's participation in the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) and authorizes the City of Dallas to submit an application on behalf of Dallas County. It is also recommended that the Commissioners Court of Dallas County authorize the County Judge to sign the "Funds Sharing and Fiscal Agency Agreement" upon review and approval by the Civil Division of the District Attorney's office and all other documents related to the application and award of the FY 2013 JAG program.

Recommended by: Ron Stretcher, Director of Criminal Justice

2

71

GMS Application # 2013-H394S-TX-DJ 2013 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM

FUNDS SHARING AND FISCAL AGENCY AGREEMENT

THIS AGREEMENT (the "Agreement"), is made and entered into by and between the following parties:

The County of Dallas, Texas (the "County") located at County Administration Building, 2nd Floor, 411 Elm Street, Dallas, Texas 75202, a corporate and political body recognized as a legal subdivision of the State of Texas pursuant to Article XI, Section 1 of the Texas Constitution; and

The City of Balch Springs, Texas ("Balch Springs"), located at City Hall, 3117 Hickory Tree Road, Balch Springs, Texas 75180, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

The City of Carrollton, Texas ("Carrollton"), located at City Hall, 1945 East Jackson Road, Carrollton, Texas 75006, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

The City of Dallas, Texas ("Dallas"), located at City Hall, Room 7DN, 1500 Marilla Street, Dallas, Texas 75201, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

The City of DeSoto, Texas ("DeSoto"), located at City Hall, 211 East Pleasant Run Road, Suite A, DeSoto, Texas 75115, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

The City of Duncanville, Texas ("Duncanville"), located at City Hall, 203 East Wheatland Road, Duncanville, Texas 75116, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

The City of Garland, Texas ("Garland"), located at City Hall, 200 North Fifth Street, 4th Floor, Garland, Texas 75040, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

The City of Grand Prairie, Texas ("Grand Prairie"), located at City Hall, 317 College Street, Grand Prairie, Texas 75050, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

GMS Application # 2013-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page I

The City of Irving, Texas ("Irving"), located at City Hall, 825 West Irving Boulevard, Irving, Texas 75060, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

The City of Mesquite, Texas ("Mesquite"), located at City Hall, 1515 North Galloway Avenue, Mesquite, Texas 75149, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and

The City of Richardson, Texas ("Richardson"), located at City Hall, 411 West Arapaho, Richardson, Texas 75080, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution.

The aforementioned Town and Cities shall be referred to collectively in this Agreement as the "Cities."

WIT N E SSE T H:

WHEREAS, Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, and the Edward Byrne Memorial Justice Assistance Grant Program (the "JAG Program") authorize the Department of Justice's Bureau of Justice Assistance (the "BJA") to make funds (the "JAG Funds") available to units of local government in order to support a broad range of activities to prevent and control crime and to improve the criminal justice system; and

WHEREAS, the County and the Cities are eligible for 2013 JAG Program Funds and have been certified by the BJA as a disparate jurisdiction; and

WHEREAS, for the purposes of simplifying the application process, the JAG Program permits the chief executive officer of one of the eligible units of local government in the disparate jurisdiction to submit a joint application for JAG Funds on behalf of the other eligible units of local governments within that jurisdiction and to act as the fiscal agent for those local governments in administering the JAG Funds; and

WHEREAS, certified disparate jurisdictions must reach an agreement regarding the sharing of JAG Funds prior to submission of the JAG Program application; and

WHEREAS, the County and the Cities agree and acknowledge that as a certified disparate jurisdiction, they must reach an agreement regarding the sharing of JAG Funds prior to submitting a JAG application with the BJA; and

WHEREAS, the County and the Cities hereby agree to name a fiscal agent to administer and distribute the JAG Funds and to designate a share of each jurisdiction's JAG Funds for

GMS Application # 20 l3-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 2

73

administrative costs to be paid to the fiscal agent named below, prior to submission of the joint application for JAG Funds to the BJA; and

WHEREAS, the County and the Cities wish to name Dallas as the fiscal agent to administer and distribute the JAG Funds pursuant to the JAG Program; and

WHEREAS, a unit of local government may transfer up to ten percent (10%) of its allocation of JAG Funds for costs associated with administering the JAG Funds to the fiscal agent; and

WHEREAS, each governing body finds that the perfOlmance of this Agreement is in the best interests of the parties, that the undertaking will benefit the public, and that the share of the JAG Funds to each jurisdiction fairly compensates the parties for their respective functions under this Agreement.

NOW THEREFORE, in consideration of the mutual covenants and obligations herein, the parties agree as follows:

SECTION 1. PURPOSE

This Agreement shall set forth the following: (A) the nature of the relationship between the County and the Cities and Dallas as fiscal agent for the County and the Cities; (B) the parties' reporting, legal, and audit obligations; (C) the amount of JAG Funds initially allocated by the BJA to the County and the Cities (the "Initial Allocations"); (D) the amount of the Initial Allocations of the JAG Funds to be transferred from the Cities to the County; (E) the allocation of JAG Funds for each jurisdiction after the transfer of a portion of the Initial Allocations of JAG Funds from the Cities to the County (the" Adjusted Allocations"); (F) the amount of the grant administration fees to be paid to Dallas as the fiscal agent for both the County and the Cities; (G) the allocation of JAG Funds for the County and the Cities after the grant administration fee has been deducted from the Adjusted Allocations (the "Final Allocations"); and (H) other rights and responsibilities of Dallas, the County, and the Cities with regard to Dallas' application for, administration of, and distribution of the JAG Funds on behalf of the County and the Cities.

SECTION 2. FISCAL AGENT

A. Dallas as Fiscal Agent. The County and the Cities do hereby agree that Dallas shall act as the fiscal agent for purposes of applying for, administering, and distributing the JAG Funds on behalf of both the County and the Cities. In consideration for Dallas acting as the fiscal agent for purposes of the JAG Program, the County and the Cities, save Dallas, each agree to pay Dallas seven percent (7%) of their Adjusted Allocations for costs associated with

GMS Application # 2013-H394S-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 3

74

administering the JAG Funds. Dallas shall allocate greater than seven percent (7%) of its Adjusted Allocation toward administration; provided, however, the total contribution of Adjusted Allocations toward grant administration, including Dallas' contribution, shall not exceed ten percent (10%) of the total allocation to the parties' disparate jurisdiction. Dallas further agrees to prioritize the expenditure of the grant administration fees to include the following activities: distributing the JAG Funds, monitoring the award, submitting reports to the BJA (including performance measures and program assessment data), and providing ongoing assistance to the County and the Cities as sub-recipients of the JAG Funds.

B. No Additional Funds. The County and the Cities agree that Dallas has no obligation to provide funds to the County and the Cities from any source other than the JAG Program and in any amount other than the Final Allocation of JAG Funds for each party as set forth in this Agreement regardless of whether the JAG Funds are sufficient to fully accomplish the priorities set forth in Section 2.A above. In the event a portion of the JAG grant administration fee remains upon completion of the project set forth in this Agreement, as determined by Dallas, Dallas may expend such funds on other eligible projects under the JAG Program at Dallas's sole discretion.

SECTION 3. REPORTING, LEGAL, AND AUDIT REQUIREMENTS

A. Reports.

(1) Quarterly Reports. The County and the Cities agree to provide Dallas with qmuierly financial and programming reports no later than eighteen (18) days after the last day of the calendar quarter that demonstrate the appropriate use and management of the JAG Funds in confonnance with the JAG Program and the BJA guidelines.

(2) Annual Reports. The County and the Cities agree to provide Dallas with yearly performance reports in conformance with the JAG Program and the BJA guidelines.

B. Legal Requirements. The County and the Cities agree to act in accordance with all Office of Justice Programs financial guidelines and all of the requirements of the JAG Program guidance, including but not limited to: Non-Supplanting of State and Local Funds; Civil Rights Compliance; Anti-Lobbying Act; Financial and Govennnent Audit Requirements, includes Single Audit Act Requirements; National Environmental Policy Act (NEP A); DOJ Information Technology Standards; Compliance with Office of Justice Programs Financial Guide; and Govennnent Performance and Results Act (GPRA); Federal Funding Accountability and Transparency Act (FFATA) of2006.

GMS Application # 2013-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 4

75

C. Audit Reguirements. The County and the Cities shall maintain records to demonstrate proper expenditure of JAG Program Funds and Dallas, as fiscal agent, has the right to review and audit any and all of such financial and programming records. The County and the Cities shall retain all such records for a minimum of three (3) years following completion of this Agreement. The County and the Cities must require that any of its contractors, subcontractors, vendors, or partner agencies allow Dallas to review and audit their financial records pertaining to any contracts they may have with the County or the Cities utilizing JAG Funds.

SECTION 4. INITIAL ALLOCATIONS

For 2013, the BJA has determined the Initial Allocations of JAG Funds for the parties to this Agreement as follows:

THE COUNTY $0.00

BALCH SPRINGS $14,384.00

CARROLLTON $16,208.00

DALLAS $701,791.00

DESOTO $11,725.00

DUNCANVILLE $11,193.00

GARLAND $41,279.00

GRAND PRAIRIE $43,406.00

IRVING $41,709.00

MESQUITE $35,783.00

RICHARDSON $15,119.00

TOTAL $932,597.00

SECTION 5. AMOUNT OF INITIAL ALLOCATIONS TO BE TRANSFERRED FROM THE CITIES TO THE COUNTY

GMS Application # 2013-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARJNG AND FISCAL AGENCY AGREEMENT Page 5

76

The Cities shall transfer a portion of their Initial Allocations of JAG Funds to the County pursuant to this Agreement as follows:

THE COUNTY $0.00



DALLAS $210,537.30

DESOTO $3,517.50


GARLAND $12,383.70


IRVING $12,512.70

MESQUITE $10,734.90


TOTAL $279,779.10

SECTION 6. ADJUSTED ALLOCATIONS

After the transfer of a portion of the Cities' Initial Allocations of JAG Funds to the County, the County and the Cities' Adjusted Allocations of JAG Funds are as follows:

THE COUNTY $279,779.10



DALLAS $491,253.70

DESOTO $8,207.50

GMS Application # 2013,H3945,TX,DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 6

77


GARLAND $28,895.30


IRVING $29,196.30

MESQUITE $25,048.10


TOTAL $932,597.00

SECTION 7. FISCAL AGENT GRANT ADMINISTRATION FEES

The County and the Cities other than Dallas agree to transfer grant administration fees equal to seven percent (7%) of each party's Adjusted Allocation of JAG Funds to Dallas, as fiscal agent for the County and the Cities and Dallas shall allocate greater than seven percent (7%) of its Adjusted Allocation toward administration as shown below. The total contribution of Adjusted Allocations toward grant administration, including Dallas' contribution, does not exceed ten percent (10%) of the total allocation to the parties' disparate jurisdiction


BALCH SPRINGS $704.82

CARROLLTON $794.19

DALLAS $62,365.67

DESOTO $574.53

DUNCANVILLE $548.46

GARLAND $2,022.67


IRVING $2,043.74

GMS Application # 20 13-H394S-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 7

78

MESQUITE $1,753.37

RICHARDSON $740.83

TOTAL $93,259.70

SECTION 8. FINAL ALLOCATIONS

The Final Allocations of JAG Funds are the Initial Allocations (1) less the transfer of a portion of the Cities' Initial Allocations of JAG Funds to the County, which are the Adjusted Allocations and (2) less the transfer of the grant administration fees of the Adjusted Allocations to Dallas. Each jurisdiction shall include in its JAG Program application the following Final Allocations of JAG Funds:




DALLAS $522,147.73

DESOTO $7,632.98


GARLAND $26,872.63


IRVING $27,152.56

MESQUITE $23,294.73


TOTAL $932,597.00

SECTION 9. APPLICATION OF COUNTY FUNDS

GMS Application # 20J3-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 8

79

The County agrees to prioritize the expenditure of its Final Allocation of Two Hundred Sixty Thousand One Hundred Ninety-Four Dollars and Fifty-Six Cents ($260,194.56) to continue the development and implementation of improvements to the criminal justice system. The Cities agree that the County has no obligation to provide any additional funds under this Agreement, even if the 2013 JAG Funds are insufficient to fully develop or implement the County's chosen improvements to the criminal justice system. In the event any JAG Funds remain upon completion of the development and implementation of improvements to the criminal justice, the County may expend such funds on other eligible projects under the grant at the County's discretion, subject to the approval of the BJA, as required under the JAG Program.

SECTION 10. TERM

The term of this Agreement shall begin on the date the last signature of either the County or the Cities authorizing approving this Agreement is obtained and shall terminate upon final expenditure of the funds in accordance with the JAG Program.

SECTION 11. AGENCY

The County and the Cities agree and acknowledge that each entity is not an agent of any other entity and that each entity is responsible for its acts, forbearance, negligence, and deeds and each entity is responsible for those acts, forbearance, negligence, and deeds of its agents or employees in conjunction with performance under this Agreement.

SECTION 12. INDEMNIFICATION

The County agrees to be responsible for any liability or damages the County may suffer as a result of claims, demands, costs, or judgments, including all reasonable attorneys' fees, against the County arising out of any performance under this Agreement, or arising from any accident, injury, or damage, whatsoever, to any persons, or to the property of any persons or corporations occurring during the performance of this Agreement and caused by the sole negligence of the County, its agents, officers and employees.

Each City made a party to this Agreement agrees to be responsible for any liability or damages it may suffer as a result of claims, demands, costs, or judgments, including any reasonable attorneys' fees, against that respective City, arising out of any performance under this Agreement, or arising out of the performance of any services to be provided under this Agreement, or arising from any accident, injury, or damage, whatsoever, to any persons, or to the

GMS Application # 2013-H394S-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 9

80

property of any persons or corporations occurring during the performance of the Agreement and caused by the sole negligence of that respective City, their agents, officers, and employees.

The Cities and County agree that any liability or damages as stated above occurring during the performance of this Agreement caused by the joint or comparative negligence of their employees or officers shall be determined in accordance with comparative responsibility laws of the State of Texas.

SECTION 13. FORMAL APPROVAL

This Agreement is expressly subject to and contingent upon formal approval by the governing bodies of the County and the Cities.

SECTION 14. NO THIRD-PARTY BENEFICIARY ENFORCEMENT

It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement and any. right of action relating to such enforcement shall be strictly reserved to the Cities and the County and nothing contained in this Agreement shall be construed to create any rights for any third parties.

SECTION 15. NON-ASSIGNMENT

The parties shall not sell, assign, transfer, or convey this Agreement, in whole or in part, without the prior written consent of the parties.

SECTION 16. RESPONSIBILITY

Dallas, the County, and the Cities shall each be responsible for the sole negligent acts of their officers, agents, employees, or separate contractors. In the event of joint and concurrent negligence of the parties to this agreement, responsibility, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas, without waiving any govermnental immunity available to the parties under Texas law and without waiving any defenses of the parties under Texas law.

SECTION 17. NOTICE

GMS Application # 20 13-H3945-TX-DJ EDWARD BYRNE MEMORIAL mSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 10

81

Any notice, payment, statement, communication, report, or demand required or permitted to be given under this Agreement by any party to another may be effected by personal delivery in writing or deposited in the U.S. mail by certified letter, return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing below, bnt each party may change its address by written notice in accordance with this section. Mailed notices shall be deemed communicated as of three (3) days after mailing.

To the County:

To Balch Springs:

To Carrollton:

To Dallas:

To DeSoto:

To Duncanville:

To Garland:

GMS Application # 20 13-H3945-TX-DJ

Director of Criminal Justice, Ron Stretcher Dallas County - Administration Building 411 Elm Street, 2nd Floor Dallas, Texas 75202

Chief of Police, Ed Morris Balch Springs Police Department 12500 Elam Road Balch Springs, Texas 75180

Chief of Police, Rex Redden Carrollton Police Department 2025 East Jackson Road Carrollton, Texas 75006

Chief of Police, David Brown Dallas Police Department 1400 South Lamar Street Dallas, Texas 75215

Chief of Police, Joseph Costa DeSoto Police Department 714 East Belt Line Road DeSoto, Texas 75115

Chief of Police, Robert Brown Duncanville Police Department P.O. Box 380280 Duncanville, Texas 75138

Chief of Police, Mitch Bates Garland Police Department 1891 Forest Lane Garland, Texas 75042

EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARlNG AND FISCAL AGENCY AGREEMENT Page II

82

To Grand Prairie:

To Irving:

To Mesquite:

To Richardson:

Chief of Police, Steve Dye Grand Prairie Police Department 1525 Arkansas Lane Grand Prairie, Texas 75052

Chief of Police, Larry Boyd Irving Police Department P. O. Box 152288 Irving, Texas 75015

Chief of Police, Derek Rohde Mesquite Police Department 777 N. Galloway Avenue Mesquite, Texas 75149

Chief of Police, Jimmy L. Spivey Richardson Police Department P.O. Box 831078 Richardson, Texas 75083

SECTION 18. GOVERNING LAW AND VENUE

The obligations of the parties to this Agreement shall be performed in Dallas County, Texas, and venue for any legal action under this Agreement shall lie exclusively in Dallas County, Texas. In construing this Agreement, the laws and court decisions of the State of Texas shall control.

SECTION 19. LEGAL CONSTRUCTION

In the case that anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement:'

SECTION 20. COUNTERPARTS

This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument.

GMS Application # 20 13-H3945-TX-DJ EDWARD BYRNE MEMORlAL mSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARlNG AND FISCAL AGENCY AGREEMENT Page 12

83

SECTION 21. CAPTIONS

The captions to the various clauses of this Agreement are for informational purposes only and shall not alter the substance of the terms and conditions of this Agreement.

SECTION 22. AMENDMENTS; ENTIRE AGREEMENT

This Agreement (with all referenced exhibits, attachments, and provisions incorporated by reference) embodies the entire agreement of both parties, superseding all oral or written previous and contemporary agreements between the parties relating to matters set forth in this Agreement. This Agreement may be modified or amended only by written agreement of the parties, to be attached to and made a part of this Agreement.

IN WITNESS WHEREOF, by their signatures hereon, each of the undersigned represents and warrants that they are the duly authorized agents of each entity and have full right and authority to enter into this Agreement. This Agreement is to be effective upon the signature of both County and the Cities.

[SIGNATURES APPEAR ON THE FOLLOWING PAGES]

GMS Application # 2013-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARlNG AND FISCAL AGENCY AGREEMENT Page 13

84

The County of Dallas, State of Texas, has executed this Agreement pursuant to Commissioners Court Order Number and passed on the day of _______ ,2013.

APPROVED BY THE COUNTY OF DALLAS:

Clay Lewis Jenkins, County Judge

APPROVED AS TO FORM BY:

Craig Watkins, District Attorney

GMS Application # 2013-H3945-TX-DJ EDWARD BYR,"IE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 14

85

The City of Balch Springs, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution ------::-:cc-:c---" Minutes Dated the __ day of __________ " 2013.

APPROVED BY THE RECOMMENDED BY: CITY OF BALCH SPRINGS:

Don Hamon, City Manager Ed Morris, Chief of Police


Monte Akers, City Attorney

GMS Application # 2013-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 15

86

The City of Carrollton, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the __ day of ,2013.

APPROVED BY THE CITY OF CARROLLTON:

Leonard Martin, City Manager


I Ro--Clayton Hutchins, City Attorney

GMS Application # 2013-H3945-TX-DJ

RECOMMENDED BY:

Rex Redden, Chief of Police

EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARJNG AND FISCAL AGENCY AGREEMENT Page 16

87

The City of Dallas, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the day of ________ ,2013.

APPROVED BY THE CITY OF DALLAS: RECOMMENDED BY:

City Manager or Assistant City Manager David Brown, Chief of Police

APPROVED AS TO FORM:

City Attorney or Assistant City Attorney

GMS Application # 20l3-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 17

88

The City of DeSoto, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the __ day of _____ ,2013.

APPROVED BY THE CITY OF DESOTO: RECOMMENDED BY:

TalTOn J. Richardson, Ph .D, City Manager Joseph Costa, Chief of Police


Joseph J. Gorfida, Jr, City Attorney

GMS Application # 2013-H394S-TX-DJ EDWARD BYRNE MEMORlAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARlNG AND FISCAL AGENCY AGREEMENT Page 18

89

The City of Duncanville, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the __ day of _____ , 2013.

APPROVED BY THE CITY OF DUNCANVILLE:

Greg Contreras, Interim City Manager


Julie Fort, City Attorney

GMS Application # 2013-H394S-TX-DJ

RECOMMENDED BY:

Robert Brown, Chief of Police

EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 19

90

The City of Garland, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the __ day of ___ _ 2013.

APPROVED BY THE CITY OF GARLAND:

Bill Dollar, City Manager


Brad Neighbor, City Attorney

GMS Application # 2013-H3945-TX-DJ

RECOMMENDED BY:

Mitch Bates, Chief of Police


91

The City of Grand Prairie, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution -::-=-_______ ' Minutes Dated the __ _ day of ,2013.

APPROVED BY THE RECOMMENDED BY: CITY OF GRAND PRAIRIE:

Tom Hart, City Manager Steve Dye, Chief of Police


Don Postell, City Attorney

GMS Application # 20 I 3-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 21

92

The City ofIrving, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the day of _____ ,2013.

APPROVED BY THE CITY OF IRVING: RECOMMENDED BY:

Beth VanDuyne, Mayor Larry Boyd, Chief of Police


Charles Anderson, City Attorney

GMS Application # 20I3-H3945-TX-DJ EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 22

93

The City of Mesquite, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the day of ~ __ ~,2013.

APPROVED BY THE CITY OF MESQUITE:

Ted Barron, City Manager


B.l Smith, City Attorney

GMS Application # 2013-H394S-TX-DJ

RECOMMENDED BY:

Derek Rohde, Chief of Police

EDWARD BYRNE MEMORIAL mSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 23

94

The City of Richardson, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution , Minutes Dated the day of ________ , 2013.

APPROVED BY THE CITY OF RICHARDSON:

Don Johnson, City Manager

APPROVED AS TO FORM:

Peter G. Smith, City Attorney

GMS Application # 2013-H3945-TX-Dl

RECOMMENDED BY:

Jimmy L. Spivey, Chief of Police


DALLAS COUNTY JUVENILE DEPARTMENT

95

Dr. Terry S. Smith ." II "e"u'tJ"TY U i'"\ '" r-'\ -.)~.... 1'1 Director Juvenile Services

""t n " '''''''1)(' COlJ"'T ~ ,I U \ t 'i; ,U ('i t i"h) f\ Chief Juvenile Probation Officer

Henry Wade Juvenile Justice Center 13 JUN 25 AN 9: 3t. 2600 Lone Star Drive, Box 5 Dallas, Texas 75212

MEMORANDUM

Date: July 2, 2013

To: Dallas County Commissioners Court

From: Dr. Terry S. Smith, Director

Subject: TechShare.Juvenile Resource Sharing Addendum

Background of Issue:

On April 10, 2013 at the TechShare Summit, the Urban Counties through the Interim TechShare Oversight Committee and the Texas Juvenile Justice Department negotiated the revised addendum. The Dallas County Juvenile Board approved this request at the June 24, 2013 meeting.

Impact on Operations and Maintenance:

The changes to the addendum include the following: • The term of the Addendum extends through August 2015 with a requirement for annual approval of the

budgets from the TJJD and the Counties. This provision was modified to show the State's long,term commitment to the partnership. [Section 3.1J

• The counties will grant a license to TJJD to use TechShare.Juvenile internally for their operations, sharing a single statewide instance of the application and the database. This will provide a seamless view of the juvenile throughout the justice spectrum from law enforcement to county to state custody and returning to the county.[Section 13J

• Termination of Funding clause - This section provides specificity on the funding objectives for TJJD and the state, setting minimum levels of funding requested through the appropriations process. [Section 15J

• Budget and Cost Allocation Plans have no changes at this time. The budget sets maximum payment and participation levels for the counties and TJJD. The payment terms are divided into three payments to allow the Urban Counties and the participants' time to "scrub the budget" based on the restructuring of the TechShare Program with the Urban Counties before the second payments are invoiced from the Urban Counties.

Strategic Plan Compliance:

This request complies with Vision 3: Dallas is sale, secure, and prepared, by expanding disposition alternatives with regard to treatment for youth/families involved in the juvenile justice system.

legal Information:

The changes to the TechShare.Juvenile Resources Sharing Addendum have been reviewed and approved as to form by ADA Miller.

Financial Impact/Considerations:

To assist referred youth in becoming productive, law abiding citizens, while promoting public safety and victim restoration.

214-698-2200 Office 214·698-5508 Fax

96

TechShare.juvenile Resource Sharing Addendum Page 2

There are no changes to the budget at this time.

Performance Impact Measures:

There are no specific performance measures.

Project Schedule/implementation:

The Resource Sharing Addendum continues through August 2015.

Recommendation:

It is recommended that the Dallas County Commissioners Court approve the TechShare.Juvenile Resource Sharing Addendum.

Recommended by:

Dr. Terry S. Smith, Director Dallas County Juvenile Department


214·698·2200 Office 214·698·5508 Fax

TechShare.Juvenile and JCMS.Basic Resource Sharing Addendum 20130321

Page 1 of 62

Texas Conference of Urban Counties TechShare Program

TechShare.Juvenile and Juvenile Case Management System - Basic 2013 Resource Sharing Addendum

1. Purpose

1.1. This Resource Sharing Addendum for the TechShare.Juvenile and Juvenile Case Management System - Basic (hereinafter “this Addendum”) is an addendum to the Master Interlocal Agreement For Participation In The Texas Conference of Urban Counties TechShare Program.

1.2. This Addendum is entered into by and among the Texas Conference of Urban Counties (“Urban Counties”), the Texas Juvenile Justice Department ("TJJD"), and the Participant Local Governments.

1.3. Each of the undersigned Participants is a signatory to the Master ILA.

1.4. To the extent that any provision of this Addendum conflicts with the terms and conditions of any provision of the Master ILA, then this Addendum governs.

2. Definitions

Capitalized terms used in this Addendum have the meanings as set forth in the Master ILA. The following capitalized terms, not otherwise fully defined within this Addendum, have the following meanings:

2.1. Business Day: Business Day means a day of the week in which Urban Counties' administrative offices are open for ordinary business hours in the central time zone.

2.2. Calendar Day: Calendar Day means any consecutive day of the month/year without regard to whether Urban Counties' administrative offices are open for ordinary business, including all holidays and weekends.

2.3. Caseworker: Caseworker is the juvenile program management, data collection and state reporting client-server software program provided by the former Texas Juvenile Probation Commission to counties at no cost.

2.4. Go Live: Go Live is defined as the event whereby a Participant Local Government makes TechShare.Juvenile fully active so that the intended users can access it to support juvenile justice activities within the Participant Local Government.

2.5. JCMS.Basic: JCMS.Basic is defined as the web-based module developed to replace Caseworker software. The web-based module will be a component of TechShare.Juvenile that can be made available by TJJD to Texas counties. JCMS.Basic provides data collection and reporting capabilities based on state requirements and standards for juvenile case management.

2.6. JCMS.Basic County: JCMS.Basic County means a county accessing JCMS.Basic through arrangement with TJJD, and not as a Participant to this Resource Sharing Addendum.

2.7. Maintenance: Maintenance is defined as those services provided to maintain TechShare.Juvenile and JCMS.Basic in good working order, to keep it current with technology evolutions, to modify functionality to meet changes to legal or regulatory requirements, and to enhance functionality as agreed by the Participants as set forth herein.


Page 2 of 62

2.8. Master ILA: The 2013 Master Interlocal Agreement For Participation In The Urban Counties TechShare Program (20130128) which was adopted by the Urban Counties Board of Directors on January 28, 2013.

2.9. Operation: Operation of TechShare.Juvenile and JCMS.Basic shall include provision of the Production Environment and overseeing the contracted operation services to insure the availability and safeguarding of the TechShare.Juvenile and JCMS.Basic and data stored therein.

2.10. Oversight Committee: Oversight Committee means the TechShare Oversight Committee.

2.11. Participant Local Government: Participant Local Government is defined as all Local Governments executing this Addendum.

2.12. Participants: Participants is defined as TJJD and the Participant Local Governments.

2.13. Parties: Parties is defined as the Participants and Urban Counties.

2.14. Production Environment: Production Environment is defined as the shared computer domain (hardware and software) designed to operate TechShare.Juvenile and JCMS.Basic for the Participants and JCMS.Basic Counties.

2.15. Production Version: Production Version is defined as that version of TechShare.Juvenile and/or JCMS.Basic that are/is made available in the Production Environment for use by Participants and JCMS.Basic Counties.

2.16. Stakeholder Committee: Stakeholder Committee means the Stakeholder Committee for TechShare.Juvenile and JCMS.Basic, as provided for in the Master ILA.

2.17. TechShare.Juvenile: TechShare.Juvenile is defined as the full-featured Juvenile Case Management System, including all versions, to be utilized by the Participant Local Governments. TechShare.Juvenile includes all of the JCMS.Basic functionality and provides additional operational and management capabilities for counties for the purpose of supporting overall juvenile justice activities at the local level.

3. Term of Addendum

3.1. This 2013 Resource Sharing Addendum shall be effective from January 1, 2013 through and including August 31, 2015.

3.2. The budget and corresponding work plan at time of execution of this Addendum covers the period January 1, 2013 through December 31, 2013. Each Participant will be presented with subsequent budgets and corresponding work plans for subsequent periods within the term for approval.

4. Operation of TechShare.Juvenile and JCMS.Basic

4.1. Urban Counties will provide or contract for services to operate the Production Version of TechShare.Juvenile in the Production Environment for the Participant Local Governments; and will provide or contract for services to operate the Production Version of JCMS.Basic in the Production Environment for JCMS.Basic Counties.

4.2. TechShare.Juvenile and JCMS.Basic will be maintained to comply with, and to identify defects in accordance with, the TechShare.Juvenile and JCMS.Basic System Response Time and Throughput Requirements, the current version of which is attached as Attachment A. Support will be provided in accordance with the TechShare.Juvenile and JCMS.Basic System Support Plan, the current version of which is attached as Attachment B.

4.2.1. As requested by the Stakeholder Committee and approved by the Oversight Committee, the Board of Directors may approve changes to the TechShare.Juvenile and JCMS.Basic System Response Time and Throughput Requirements, and any such revised version shall


Page 3 of 62

automatically be substituted for the preceding version as Attachment A. In the event of unexpected changes to cost associated with the TechShare.Juvenile and JCMS.Basic System Response Time and Throughput Requirements, the Stakeholder Committee shall suggest revisions to permit compliance within the approved budget.

4.2.2. As requested by the Stakeholder Committee and approved by the Oversight Committee, the Board of Directors may approve changes to the TechShare.Juvenile and JCMS.Basic System Support Plan, and any such revised version shall automatically be substituted for the preceding version as Attachment B. In the event of unexpected changes to cost associated with the TechShare.Juvenile and JCMS.Basic System Support Plan, the Stakeholder Committee shall suggest revisions to permit compliance within the approved budget.

4.3. Urban Counties is not responsible for system response time and performance outside the Production Environment.

4.4. Urban Counties will provide an issue tracking system in order to support the reporting of issues and defects in the Production Versions of TechShare.Juvenile and JCMS.Basic.

4.5. Urban Counties will develop, publish and maintain an operations guide that will be used to manage issues and defects reported by the Participants.

4.6. Service Availability: The Production Versions of TechShare.Juvenile and JCMS.Basic in the Production Environment will be available for use seven (7) days per week, twenty-four (24) hours per day except for scheduled maintenance and updates.

4.7. Urban Counties will diagnose and correct defects in the Production Environment in accordance with the following service levels:

4.7.1. Severity Level 1 – Critical, defined as a problem or outage that directly impedes a Participant Local Government’s or JCMS.Basic County's ability to carry out essential business functions.

4.7.1.1. Response provided within two (2) hours for all Severity Level 1 issues.

4.7.1.2. Resolution by continuous work until either problem resolved by either permanent fix or temporary fix that allows Participant Local Government or JCMS.Basic County to resume essential business functions.

4.7.2. Severity Level 2 – Urgent, defined as an issue or problem that hampers a Participant Local Government’s or JCMS.Basic County's use of a function, but does not prevent the Participant Local Government or JCMS.Basic County from carrying out essential business functions. Deemed a high priority item for attention.

4.7.2.1. Response provided within two (2) Calendar Days for all Severity Level 2 issues.

4.7.2.2. Resolution by continuous work until resolved with either a temporary fix or patch or permanent resolution that allows Participant Local Government or JCMS.Basic County to resume normal operation of essential business functions.

4.7.3. Severity Level 3 – Normal, defined as a defect or issue that, if corrected, would improve the use or functionality of the system. Deemed as a low priority.

4.7.3.1. Response provided within five (5) Business Days for all Severity Level 3 issues.

4.7.3.2. Resolution based on joint planning with the Participants to determine when to apply temporary fix or patch or permanent solution to address issue.


Page 4 of 62

4.8. If a Participant Local Government or JCMS.Basic County desires a unique operation plan beyond the operation services described in this Section 4, the cost of such individual operation plan will be the responsibility of that Participant Local Government or JCMS.Basic County.

4.9. Urban Counties has the authority to make all necessary decisions to interpret severity levels and service levels.

4.10. If a Participant Local Government or TJJD (acting on behalf of a JCMS.Basic County) disagrees with a severity level or service determination made by Urban Counties, the Participant Local Government or TJJD may request a conference, to occur as expeditiously as reasonably possible for the parties, between the TechShare Development Manager and the IT Director of the Participant Local Government (or designee) or the IT Director of TJJD (or designee) for the purpose of discussing the severity level or service determination and attempting to resolve the disagreement.

4.11. If the conference as provided in 4.10. does not resolve a disagreement regarding a severity level or service level determination made by Urban Counties, the County or TJJD, as applicable, may have its Representative contact the Chairman of the Stakeholder Committee for the purpose of appealing the determination.

4.11.1. The Chairman of the Stakeholder Committee shall call for a Stakeholder Committee meeting to discuss the appeal as expeditiously as reasonably possible for members of the Stakeholder Committee.

4.11.2. The decision of the Stakeholder Committee shall be final.

5. Maintenance of TechShare.Juvenile and JCMS.Basic

5.1. Urban Counties will maintain or contract for services to maintain TechShare.Juvenile and JCMS.Basic in good working order in accordance with the TechShare.Juvenile and JCMS.Basic System Support Plan.

5.2. Maintenance does not include enhancement of functionality of TechShare.Juvenile or JCMS.Basic unless specific enhancements are included in the Work Plan, Budget and Cost Allocation as approved by the Stakeholder Committee and the Urban Counties Board of Directors.

6. 2013 Work Plan, Budget and Cost Allocation

6.1. The 2013 Work Plan, Budget, and Cost Allocation is attached as Attachment C.

6.2. As additional Participants execute this Addendum, or as desired changes to the budget or cost allocation are identified, the Board of Directors may approve changes to the budget or cost allocation contained 2013 Work Plan, Budget, and Cost Allocation. The Stakeholder Committee, with approval of the Oversight Committee, may approve changes to the work plan contained in the 2012 Work Plan, Budget, and Cost Allocation that do not require changes to the budget or cost allocation. If approved as set forth herein, the revised version of the 2013 Work Plan, Budget, and Cost Allocation shall automatically be substituted for the prior version as Attachment C so long as no Participant’s costs are in excess of the amount previously approved by the Participant’s governing body.

6.3. In accordance with the Master ILA, a Participant will not be responsible for any costs in excess of those reflected in the 2013 Work Plan, Budget, and Cost Allocation unless those excess costs are approved by the Participant's governing body.

6.4. Payments for costs set forth in the 2013 Work Plan, Budget, and Cost Allocation are due from each Participant on the respective dates in the 2013 Work Plan, Budget, and Cost Allocation. In the case of TJJD, payment will be made in accordance with the payment rules of the State Comptroller.


Page 5 of 62

6.4.1. Costs as set forth in the 2013 Work Plan, Budget, and Cost Allocation for any Participant Local Government implementing TechShare.Juvenile during the term of this Addendum are due no later than 30 days after Go Live for the Participant Local Government.

6.4.1.1. Operation and Maintenance (O&M) Costs will be prorated for the Participant Local Government in accordance with the date of Go Live.

7. Implementation of TechShare.Juvenile and JCMS.Basic by Urban Counties

7.1. Urban Counties' member counties will implement JCMS.Basic and/or TechShare.Juvenile through Urban Counties.

7.1.1. Urban Counties' member counties implementing only JCMS.Basic, and not executing this Addendum for the purpose of implementing TechShare.Juvenile, must execute the JCMS.Basic Use Agreement, Attachment D to this Addendum.

7.2. Urban Counties will work with each Urban Counties’ member county to develop a detailed installation plan that will list the implementation activities, and the tasks and responsibilities of Urban Counties and the county.

7.3. No Urban Counties’ member counties may implement JCMS.Basic and/or TechShare.Juvenile independent of Urban Counties (or TJJD in the event of implementation of JCMS.Basic through TJJD).

8. Implementation of JCMS.Basic by TJJD

8.1. Unless otherwise agreed in writing by Urban Counties and TJJD, non-Urban Counties member counties will implement JCMS.Basic through TJJD.

8.2. For every Juvenile Probation Department that implements JCMS.Basic through TJJD, TJJD and Urban Counties will work with the implementing Juvenile Probation Department to develop a detailed installation plan identifying implementation activities, and the tasks and responsibilities of the Department, the Urban Counties and TJJD. Each implementation plan must be approved in writing for Urban Counties by the TechShare.Juvenile Resource Manager and for TJJD by its Deputy Chief Information Officer or his/her designee. The standard implementation plan is attached as Attachment F, and material deviations from the standard implementation, as determined by either TJJD or Urban Counties, require the written consent of Urban Counties and TJJD.

8.3. For every Texas county that implements JCMS.Basic through TJJD, TJJD will ensure that the contractual agreements are in place to support the implementation, including the JCMS.Basic Use Agreement, Attachment D to this Addendum, and the Mutual Non-Disclosure Agreement for TechShare.Juvenile and JCMS.Basic, Attachment E to this Addendum.

9. TechShare.Juvenile Funding Formula

9.1. The funding formula for TechShare.Juvenile shall be based on population.

9.2. Each Participant Local Government's percentage of the Capital Costs of TechShare.Juvenile shall be equal to the percentage that the Participant Local Government's population represents of the total population of all Participant Local Governments, except that Dallas and Tarrant counties shall equally share the sum of their total Capital Costs. For the calculation of Capital Costs, population figures from the 2010 decennial census will be used.

9.2.1. Notwithstanding section 9.2., the respective capital costs for Participant Local Governments other than Dallas and Tarrant counties that execute this Addendum during calendar year 2013 shall be calculated as if Local Governments with a collective population equal to 75% of the total population of all Urban Counties member counties are participating in this Addendum.


Page 6 of 62

9.2.2. Participant Local Governments that pay capital costs calculated under section 9.2.1. shall not be eligible for any refund of capital costs as additional Participant Local Governments participate in this Addendum until such time as every Participant Local Government’s respective capital costs equate to their respective costs as calculated in accordance with section 9.2.

9.3. Each Participant Local Government's percentage of the O&M Costs of TechShare.Juvenile, exclusive of TJJD's O&M Costs, shall be equal to the percentage that the Participant Local Government's population represents of the total population of all Participant Local Governments. For this calculation of O&M Costs, decennial census figures or annual census estimates as published by the Texas State Data Center, whichever is most recent as of March 1 immediately preceding the start of the O&M period, will be used.

9.3.1. In accordance with section 4.2. of the Master ILA, a Participant Local Government eligible for membership in Urban Counties but not a member in good standing shall pay annually, as additional O&M Costs, an amount that in total for all TechShare Resources that the Participant Local Government shares equals the amount the Participant Local Government would pay in dues if it were a member of Urban Counties. Such additional amount, if applicable to any Participant Local Government, will be included in Attachment C.

9.4. The voting strength of Participants’ representatives serving on the Stakeholder Committee is equal to each respective Participant’s Capital Costs. For the expected Participants of Dallas County, Tarrant County and the Texas Juvenile Justice Department, voting strength is set forth in the following chart.

10. Safekeeping of Source Code

10.1. Urban Counties shall place a copy of the then-current source code for each Production Version of TechShare.Juvenile and JCMS.Basic in escrow with a third-party escrow agent within 10 days of the effective date of this Addendum.


Page 7 of 62

10.2. Thereafter, the source code for successive Production Versions of TechShare.Juvenile and JCMS.Basic shall be placed in escrow within 30 days of acceptance by the Stakeholder Committee of each Production Version.

10.3. Conditions of release of the source code to Participants will include (i) the filing of a petition for voluntary or involuntary bankruptcy of Urban Counties, which filing is not dismissed within 10 Business Days; (ii) a breach by Urban Counties of an obligation found in Section 16 of the Master ILA to provide the source code to a Participant; (iii) a failure by Urban Counties to make available TechShare.Juvenile in the Production Environment, which failure lasts more than three (3) Business Days, but excluding any failure beyond the reasonable control of Urban Counties; and (iv) in the event TJJD terminates its obligations under the contract for any reason, which triggers a release of only the source code for JCMS.Basic, and which may be satisfied by Urban Counties providing the source code for JCMS.Basic to TJJD directly rather than notifying the escrow agent of a release event.

10.4. Urban Counties shall provide TJJD a copy of the then-current source code for each Production Version of JCMS.Basic within 30 days of acceptance by the Stakeholder Committee, and at other reasonable times as requested by TJJD.

11. Sharing of Data

11.1. Section 58.403, Texas Family Code, permits the cross-jurisdictional sharing of information related to juvenile offenders between authorized criminal and juvenile justice agencies and partner agencies.

11.2. The Parties acknowledge and agree that data within TechShare.Juvenile and JCMS.Basic will be accessible by other Parties and entities accessing JCMS.Basic through TJJD, in accordance with access levels set forth in section 58.306, Texas Family Code.

11.3. Each Party is responsible for ensuring its employees and other persons accessing data within TechShare.Juvenile and JCMS.Basic through the Party are authorized to do so, and will use such data only as is legally permitted.

11.4. No exceptions to disclosure under the Public Information Act are waived by the exchange, disclosure, or dissemination of confidential juvenile information under this Addendum.

11.5. Participant Local Governments agree that the following terms and conditions apply to the Participant Local Governments and their representatives regarding access to the confidential juvenile information and data maintained in TechShare.Juvenile and/or JCMS.Basic:

11.5.1. Participant Local Governments and their representatives shall acknowledge and agree that the purpose of access to the juvenile information and data is to perform juvenile justice system related functions.

11.5.2. All users of TechShare.Juvenile and/or JCMS.Basic will be required, at the time of log-in, to acknowledge (a) the legal restrictions placed on access to and use of information maintained in TechShare.Juvenile and JCMS.Basic; (b) that use of TechShare.Juvenile and JCMS.Basic may be monitored and audited without the knowledge of users; and (c) that unauthorized access to or use of information may result in immediate revocation of a user’s access, as well as reporting to appropriate authorities.

11.5.3. Participant Local Governments agree that TechShare.Juvenile and JCMS.Basic shall not be used for any personal purposes, including entertainment, personal business, or personal gain.

11.5.4. Participant Local Governments understand that access to, and transmission of, any data or material deemed to be a violation of any federal, state, or local law or agency administrative rules is prohibited.


Page 8 of 62

11.5.5. Participant Local Governments shall not access or distribute any information that is deemed confidential pursuant to Chapter 58, Texas Family Code or other applicable federal or state statutes or rules, unless disclosure is specifically authorized by law.

11.5.6. Participant Local Governments shall safeguard access to TechShare.Juvenile and JCMS.Basic and shall not provide access capabilities to anyone for any reason, unless authorized by law.

11.5.7. Participant Local Governments understand and acknowledge that violation of the conditions of the terms of this Addendum may cause the immediate revocation of all access to TechShare.Juvenile and JCMS.Basic granted to a Participant Local Government and/or its representatives.

11.5.8. Participant Local Governments shall agree that use of TechShare.Juvenile and JCMS.Basic may be monitored or audited by various means, including monitoring or auditing that may occur without a Participant Local Government's knowledge or prior notice.

11.6. Urban Counties and the TJJD shall limit access to Participant Local Governments' and JCMS.Basic counties' confidential, proprietary information solely to those persons or entities to whom such disclosure is necessary to perform the purposes stated herein and/or to those persons or entities that are subject to the provisions of this agreement.

11.6.1. Urban Counties and TJJD agree that under no circumstances shall Urban Counties and TJJD permit disclosure, access, distribution, copying, review, or examination of a Participant Local Government's or JCMS.Basic County's confidential or proprietary information by any other party not authorized herein.

11.6.2. Confidential, proprietary information provided by a Participant Local Government or JCMS.Basic County shall not be modified or marketed without the written authorization of the Participant Local Government or JCMS.Basic County.

11.6.3. All reasonable security precautions, at least as great as the precautions Urban Counties and the TJJD take to protect their own confidential information, but no less than reasonable care, shall be taken by Urban Counties and TJJD to prevent unauthorized use or disclosure of juvenile information.

11.6.4. Urban Counties and TJJD shall cooperate with a Participant Local Government or JCMS.Basic County to regain possession and/or prevent unauthorized use or disclosure of juvenile information maintained in TechShare.Juvenile or JCMS.Basic.

12. Participant Access to Information

12.1. Urban Counties shall make available to Participants the following information, which shall be posted in its then-current form to the TechShare website or other electronically accessible location:

12.1.1. the Master ILA and this Addendum;

12.1.2. the workplan, budget, and cost allocation;

12.1.3. list of Participants;

12.1.4. information regarding Participants' Pre-Paid Costs, Capital Costs, and reimbursements of those costs;

12.1.5. contracts with vendors providing goods or services directly for a Participant;

12.1.6. the TechShare.Juvenile and JCMS.Basic System Support Plan;

12.1.7. feature definitions, design documents and other technical plans proposed for consideration;

12.1.8. training manuals and other training material;


Page 9 of 62

12.1.9. records of expenditures; and

12.1.10. documents presented at Stakeholder Committee meetings and Oversight Committee meetings which pertain to TechShare.Juvenile and/or JCMS.Basic, and meeting minutes.

12.2. As information is replaced with more current versions, old information will be compiled in archive folders and will remain available to Participants.

13. TJJD License to Use TechShare.Juvenile

13.1. TJJD shall have a right to use TechShare.Juvenile for its sole use in its administrative offices and in facilities it operates, including remote use by staff of such offices and facilities.

13.2. TJJD’s right to use TechShare.Juvenile shall continue for so long as it remains a Participant under this Addendum or a subsequent agreement for sharing operations and maintenance of TechShare.Juvenile and JCMS.Basic.

13.3. The limitation on TJJD’s license under 13.2 does not prejudice any rights TJJD may obtain under the Master ILA should it contribute capital costs for TechShare.Juvenile.

14. Miscellaneous

14.1. This Addendum may not be amended except in a written instrument specifically referring to this Addendum and signed by the Parties hereto.

14.2. Each Party represents that it has, as of the date of the execution of this Addendum, obtained all requisite approvals and authority to enter into and perform its obligations under this Addendum, including the funds necessary to satisfy its obligations herein.

14.3. In the event any term or provision of this Addendum conflicts with any provision of law, or is declared to be invalid or illegal for any reason, this Addendum will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Addendum. The remaining provisions will be construed to preserve the intent and purpose of this Addendum and the parties will negotiate in good faith to modify any invalidated provisions to preserve each party's anticipated benefits.

14.4. In order to maintain a current version of this complete Agreement, whenever Attachments A, B, or C become revised by automatic substitution, Urban Counties will issue those revised attachments to all Participants.

14.5. Urban Counties shall annually, or upon request, provide the Participants with information in its possession regarding the ethnic and gender makeup of Urban Counties staff, and the status of all vendors providing services for TechShare.Juvenile and JCMS.Basic as to whether such are recognized as historically underutilized businesses or minority or woman-owned businesses.

15. Termination

15.1. A Participating Local Government or TJJD may terminate its participation in this Addendum by providing written notice of termination to the Urban Counties at least ninety (90) days prior to termination, with copies of said notice to the other Participants. A Participant Local Government or TJJD may terminate its participation in this Addendum without prior notice of termination to Urban Counties in the event sufficient funds are not appropriated specifically to meet all of the entity’s financial obligations under this Addendum.

15.1.1. It is the intent of the Parties that funds are specifically appropriated for a Participant’s obligations under this Addendum if the governing body of a Participant (as well as the Texas Legislature, in the case of TJJD) approves funds within the Participant’s budget. It is the


Page 10 of 62

further intent of the Parties that funds are specifically appropriated for a Participant’s obligations under this Addendum if staff of the Participant has represented, through the process of Stakeholder Committee approval of budgets, specific funds will be used for the payment of costs for the implementation, maintenance, and operation of TechShare.Juvenile or JCMS.Basic.

Example: At the time of execution of this Addendum, the Texas Legislature is contemplating a biennial budget that includes several strategies for TJJD. Included among them is:

a. $1.6 million for JCMS, of which amount $600,000 ($300,000 in both FY2014 FY2015) is for payment to Urban Counties for implementation services, and the remainder is for grants to counties;

b. $1.9 million of which $1.3 million ($650,000 in both FY 2014 and FY2015) is intended for payment to Urban Counties for operation and maintenance of JCMS.Basic. (The Parties are asking the Legislature to increase this amount by $100,000 per fiscal year for JCMS operation and maintenance purposes.)

15.1.2. A Participant terminating for lack of sufficient appropriated funds shall continue participating to the extent funds are appropriated and the entity will work cooperatively with Urban Counties and the other Participants regarding the timing of the entity’s termination of participation.

15.2. Upon termination by a Participating Local Government, Urban Counties shall remove the Participating Local Government’s data from the shared TechShare.Juvenile and JCMS.Basic database and return to the Participating Local Government its data in an industry-standard electronic format. Urban Counties and the Participating Local Government shall work cooperatively on the timing of the return of the data.

15.3. Upon termination by TJJD, Urban Counties shall remove all JCMS.Basic County data from the shared TechShare.Juvenile and JCMS.Basic database and provide to TJJD data belonging to all JCMS.Basic counties in an industry-standard electronic format. Urban Counties and TJJD shall work cooperatively on the timing of the return of the data.

15.4. Upon notification to Urban Counties by TJJD that a JCMS.Basic county that entered into a JCMS.Basic Use Agreement with TJJD has terminated the JCMS.Basic Use Agreement, then Urban Counties shall remove the JCMS.Basic county’s data from the shared TechShare.Juvenile and JCMS.Basic database and provide to TJJD data belonging to that JCMS.Basic county in an industry-standard electronic format. Urban Counties and TJJD shall work cooperatively on the timing of the return of the data.

16. Attachments Incorporated

16.1. The following attachments are incorporated in this Addendum as if fully set forth herein:

16.1.1. Attachment A: TechShare.Juvenile and JCMS.Basic System Response Time and Throughput Requirements;

16.1.2. Attachment B: TechShare.Juvenile and JCMS.Basic System Support Plan;

16.1.3. Attachment C: Work Plan, Budget and Cost Allocation (for the period of the Addendum);

16.1.4. Attachment D: JCMS.Basic Use Agreement;

16.1.5. Attachment E: Mutual Non-Disclosure Agreement for TechShare.Juvenile and JCMS.Basic;

16.1.6. Attachment F: JCMS.Basic Standard Implementation Plan;

16.1.7. Attachment G: TechShare.Juvenile Version 1.9.x Scoping Document; and


Page 11 of 62

16.1.8. Attachment H: TJJD Terms and Conditions (applicable to Urban Counties only).

17. Approval Necessary for Addendum to be Effective

17.1. The 2013 Work Plan, Budget and Cost Allocation assume initial approval of this Addendum by Dallas and Tarrant counties, and by TJJD.

17.2. This Addendum shall not be in effect as to any party until approved by Dallas and Tarrant counties.

17.3. In the event this Addendum is not approved by TJJD, then the Participating Local Governments will work cooperatively with TechShare staff to revise the 2013 Work Plan, Budget and Cost Allocation as necessary to reflect the actual level of participation and funding.

This Addendum may be executed in multiple counterparts each of which will be deemed an original, but all multiple counterparts together will constitute one and the same instrument.

[REMAINDER OF PAGE INTENTIONALLY BLANK]


[Signature Page]

COUNTY OF DALLAS

By: _____________________________ Name: Clay Jenkins Title: Dallas County Judge Date: DALLAS COUNTY* CRAIG WATKINS DISTRICT ATTORNEY TERESA GUERRA SNELSON CHIEF, CIVIL DIVISION By: _______________________________ Randall Miller Assistant District Attorney *By law, the Dallas County District Attorney’s Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s). Name and Address for Purposes of Notice: Name: Clay Jenkins Title: Dallas County Judge Date: / / Address: 411 Elm Street 2nd Floor Dallas, Texas 75202 With copy to: Dr. Terry Smith Dallas County Juvenile Department 2600 Lonestar Drive Dallas, Texas 75212


[Signature Page]

COUNTY OF TARRANT ATTEST: By: _________________________ By: _______________________ Title: Title: Date: _________________________ Name and Address for Purposes of Notice: _________________________________ _________________________________ _________________________________ _________________________________


[Signature Page]

TEXAS JUVENILE JUSTICE DEPARTMENT By: ________________________________ Title: ________________________________ Date: _______________________________ Name and Address for Purposes of Notice: _________________________________ _________________________________ _________________________________ _________________________________


[Signature Page]

TEXAS CONFERENCE OF URBAN COUNTIES, INC. BY: __________________________________ Title: Executive Director Date: _________________________________ Name and Address for Purposes of Notice: Donald Lee 500 W. 13th Street Austin, TX 78701

TechShare.Juvenile and JCMS.Basic Resource Sharing Addendum Attachment A – System Response Time and Throughput Requirements

20130321 Page 16 of 62

TechShare.Juvenile and JCMS.Basic System Response Time and Throughput Requirements

Performance Service Levels


20130321 Page 17 of 62

Contents

Overview ............................................................................................................................................................ 19

Target Production Service Levels ..................................................................................................................... 19

Purpose .......................................................................................................................................................... 19

Concurrent Users ........................................................................................................................................... 19

Web Traffic Service Levels ............................................................................................................................ 20

Scheduled Tasks Service Levels .................................................................................................................... 20

Data Migration Service Levels ...................................................................................................................... 21

Web Service Invocation Service Levels ........................................................................................................ 21

Target Performance Benchmark Server Service Level .................................................................................... 22

Purpose .......................................................................................................................................................... 22

Environment .................................................................................................................................................. 22

Service Levels ................................................................................................................................................. 23

Testing Process to Verify Performance Service Levels .................................................................................... 23

New Software Features.................................................................................................................................. 23

Existing Software Features ........................................................................................................................... 23

Process to Address Shortfalls in Performance Service Levels ........................................................................ 24


20130321 Page 18 of 62

1. Version Information

Version History

Version # Date Revised By Reason for Change Publish Date

1.0 09/03/2010 James Hurley

Initial Version 09/03/2010

1.1 09/08/2010 James Hurley

Revisions from Technical Committee Meeting 09/08/2010

09/08/2010

1.2 09/15/2010 Dustin Wells

Added clarifications and changes based on review

09/15/2010

2. Approval History

Participant Approval

Approver Name Project Role Signature/Electronic Approval

Date

Dallas County

Tarrant County

TJJD

Headspring


20130321 Page 19 of 62

Overview

The purpose of this document is to outline the following areas related to performance service levels for JCMS.

Target Production Service Levels

Target Benchmark Server Performance Service Levels

Testing Process to Verify Performance Service Levels

Process to Address Shortfalls in Performance Service Levels

Unless otherwise noted, “JCMS” shall refer to both TechShare.Juvenile and JCMS.Basic.

Target Production Service Levels

Purpose

The Target Production Services Levels are the responsibility of the Urban Counties. The Consultant will provide support as needed. The aggregate performance of the system in a production configuration must support service levels based on the projections of the number of users and the volume of transactions for each user. These service levels will fluctuate as more users are added to the system. The system must be scalable in order to meet these changing service levels. Scalability can be achieved through horizontal scaling. Horizontal scaling involves adding more servers to a cluster to handle the additional volume.

JCMS and its associated components serve many different types of transactions. Each has their own unique criteria for processing and therefore their unique service levels.

This document provides the expected Services Levels within the following areas:

Web Traffic

Scheduled Tasks

Data Migration

Web Service

Within each section, service levels are based on the following projection of users for the counties of Dallas and Tarrant, and the JCMS.Basic Counties:

JCMS Users Logged In Users

Concurrent Users*

Transactions per Minute

6500 975 650 1300 *Assumes 10% of users are on concurrently

Concurrent Users


20130321 Page 20 of 62

In JCMS, a concurrent user is defined as a logged in user who is actually running transactions on the system. A logged in user is signed on to the application but is idle.

Web Traffic Service Levels

Web traffic is the HTML transactions which the application serves. This HTML traffic is the human readable traffic which is viewable in a user’s browser. In JCMS, for example, web traffic consists of users logging to the application, searching for juveniles, adding information about juvenile, and viewing forms.

Web Traffic throughput is the number of HTML transactions a system can process in a given amount of time. In JCMS we are measuring throughput as the number of page views which can be processed per minute from the point of view of processing time. A page view is the request to load a single HTML page from a server.

Processing Time is the measure of time it takes for a server to receive a request, fill the request, and send the response. Processing time does not include the latency it takes for the request to reach the server from the client and for the response to reach the client.

Measure Target

Web Traffic Throughput 1100 transactions / min

Response Time is the measure of the total amount of time, from the client’s perspective, a system takes to process a HTML request. This includes the processing time of the system and the latency time it takes for the request to reach the server and the response to be returned to the client. Latency is the measure of time delay in a system. In JCMS latency is the measure of delay relating to network congestion, security measures such as VPN, and client computer processing.

Response times can vary based on the complexity and/or data involved in the web traffic transaction. The JCMS web traffic transactions have been grouped into categories and each category has been assigned a response time target. In the JCMS application each page will be associated with a category and the response time measured for the page.

Response Time Categories

Measure Target

Search/Pick 3 sec

View/Add/ Update 3sec

Upload/View Attachment 10 sec

Report/Maintenance 20 sec

Login/Logout 2 sec

Workflow/Messaging 3 sec

Scheduled Tasks Service Levels

Scheduled tasks, also known as batch jobs, are time based transactions which execute against the system typically used to integrate with 3rd party applications, produce reports, and execute periodic business events. JCMS has several scheduled tasks used which run periodically throughout a business day. While these specific tasks do not directly impact users, they do provide imported data and update the system. It is imperative for these types of transactions to run in a timely manner to prevent a backlog and to impact users.


20130321 Page 21 of 62

The scheduled task throughput is the measure of number of transactions which are processed a given period of time. In the case of JCMS, this is defined as the number of tasks processed per minute.

Measure Target

Scheduled Task Throughput 100 transactions / min

Data Migration Service Levels

As functional updates are made to an application, periodically database changes will need to be made in order to support the new functionality. These database changes sometimes require data already in the database to be altered due to the database change. In these cases, migration scripts are written to migrate the data from the previous format to the new format. Typically, the application is taken off-line in order to perform a functional update, especially one involving database changes. In order to minimize the downtime of the application, migration scripts must run quickly and efficiently.

The data migration script execution time is the measure of time it takes for a single database migration script to process.

Measure Target

Data Migration Script Execution Time 20 min

Web Service Invocation Service Levels

A web service is a software transaction designed for machine-to-machine communication over the network. Web services are used to integrate systems. A web service can expose the same functionality as a web page such as viewing data, adding data, and editing data. Web services can be used in both synchronous and asynchronous methods of communication. In synchronous communications, the response time of the web service is critical, much like the response time of a web page. JCMS uses web services to integrate with 3rd party applications.

The web service invocation throughput is the measure of the number of transactions processed in a period of time. In the case of JCMS, this is defined as the number of transactions processed per minute.

Measure Target

Web Service Invocation Throughput 300 transactions / min

Response Time is the measure of the total amount of time, from the client’s perspective, a system takes to process a web service request. This includes the processing time of the system and the latency time it takes for the request to reach the server and the response to be returned to the client.

Measure Target

Web Service Invocation Response Time 1 sec


20130321 Page 22 of 62

Target Performance Benchmark Server Service Level

Purpose

The purpose of this section is to outline the service level targets for the application when tested in the Benchmark testing environment. This environment will be used to test and verify the software deliverables and raise any potential shortfalls for resolution.

Environment

In order to verify the performance service levels the application is benchmarked on a single server with a constantly defined set of attributes. The performance benchmark server will consist of a web server and database server defined with the specified hardware and software configurations:

Web Server Configuration

Component Value

CPU 2 proc * 2.26 GHz

RAM 4 GB

Network Bandwidth 1 GB

Operating System Windows Server 2008 64-bit

Application Server IIS 7

Hard Disk Configuration and RPM 10,000 RPM

SQL Server Configuration

Component Value

CPU 2 proc * 2.26 GHz

RAM 8 GB

Network Bandwidth 1 GB

Operating System Windows Server 2008 64-bit

Database Server Microsoft SQL Server 2008

Hard Disk Configuration and RPM 10,000 RPM

Note: These are physically two separate servers.

The performance tests executed to validate the JCMS application performance requirements will be a set of well defined test cases which cover the areas of the system which allow each of the service levels to be measured. These test cases will be used consistently in order to ensure repeatable results.

Server Load Requirements in Order to Meet Target Response Times In addition to the server configuration and test cases, other variables in the environment must also be

consistent. The benchmark server environment will not exceed the following values when verifying the response times of the application.

Component Value

CPU Utilization Will not exceed 65% utilization

RAM Utilization Will not exceed 50% utilization

Disk Utilization Will not exceed 65% of disk storage capacity

Network Utilization

Network Latency will not affect the controlled environment


20130321 Page 23 of 62

Service Levels

The above benchmark server configuration will support the following service levels, which are a subset of the performance service levels. These service levels only apply as they are included in performance test cases or feature packages as outlined in the Testing Process to Verify Performance Service Levels Section.

Measure / Service Level Categories Target

Web Traffic Throughput 300/min

Web Traffic Response Time

Search/Pick 3 sec

Add/ Update 3 sec

Upload/View Attachment 10 sec

Report/Maintenance 20 sec

Login/Logout 2 sec

Workflow/Messaging 3 sec

Data Migration Script Execution Time 20 min

Scheduled Task Throughput 30/min

Web Service Invocation Throughput 150/min

Web Service Invocation Response Time .5 sec

* Targets reflect desired performance in an isolated and controlled “benchmark” environment where network latency will not affect the response times.

Testing Process to Verify Performance Service Levels

The following outlines the process for applying and testing the target service levels against the system.

New Software Features

The following applies to the new features and feature packages that are implemented during the amended agreement. During Technical Design, the Urban Counties and Consultant will mutually agree to target performance service levels by assigning the feature to one or more Performance Service Level Categories as

outlined in the Service Levels section on Page 23. Following each sprint, the Urban Counties will benchmark the actual performance against the target performance as a part of the acceptance testing process. If the actual performance does not meet the target performance levels, Consultant and Urban Counties will use the process as outlined in the Process to Address Shortfalls in Performance Service Levels outlined later in this document.

Existing Software Features

Specific performance test cases will be defined to test the performance service level targets against the existing software developed through Release 7(JCMS 1.07). The Urban Counties and Consultant will work together to define mutually agreeable performance test cases. Following final development and agreement on the perofmance test cases and execution of the tests, if the actual performance does not meet the target performance levels, Consultant and Urban Counties will use the process as outlined in the Process to Address Shortfalls in Performance Service Levels outlined later in this document.


20130321 Page 24 of 62

Process to Address Shortfalls in Performance Service Levels

This section outlines the process that will be followed if a tested feature of the system does not meet the stated target performance service levels. Upon notification of a shortfall from actual performance to target performance, the following will process will be followed:

Urban Counties will notify Consultant with the details of the feature tested, the performance test category being tested, and the test results.

Consultant and Urban Counties will meet to review the feature or test case that did not meet the performance targets and develop a mutually agreeable mitigation plan which may include an adjustment to the service levels. If the mitigation plan requires a change in service levels then the Oversight Committee must approve.

If the mitigation plan requires a change in contract amount or feature priority, then Urban Counties will deliver or present the mitigation plan to the Oversight Committee for consideration.

If the mitigation plan requires an increase to the overall project budget, then the Urban Counties will required to get the approval of the governing bodies of the participants.

TechShare.Juvenile and JCMS.Basic Resource Sharing Addendum Attachment B – System Support Plan

20130321 Page 25 of 62

TechShare.Juvenile and JCMS.Basic System Support Plan


20130321 Page 26 of 62

Version Information

Version History

Version # Date Revised By Reason for Change Publish Date

1.1 02/01/2011 Johnny Manns


First Draft – RL Review


2nd Draft – RL and JH Review


Revisions and Problem Ticket Management Appendix A


Revisions and On Call/After Hours Support Appendix B

1.6 05/19/2012 Charles Gray Update for Resource Sharing Addendum


20130321 Page 27 of 62

Table of Contents Introduction ....................................................................................................................................................... 28

Goals ............................................................................................................................................................... 28

Objectives ....................................................................................................................................................... 28

Scope .............................................................................................................................................................. 28

Approach ........................................................................................................................................................ 29

Help Desk Support ............................................................................................................................................ 30

Overview......................................................................................................................................................... 30

Definitions...................................................................................................................................................... 30

Problem Ticket Management ........................................................................................................................ 31

Support Structure .......................................................................................................................................... 32

Help Desk Help Desk Services ...................................................................................................................... 32

Help Desk Workflow ..................................................................................................................................... 35

Production Operations ...................................................................................................................................... 36

Overview......................................................................................................................................................... 36

Production Operations Services ................................................................................................................... 36

Release Management ........................................................................................................................................ 37

Overview......................................................................................................................................................... 37

Release Management Approach ................................................................................................................... 37

Release Management Services ...................................................................................................................... 37

Acceptance Testing ........................................................................................................................................ 38

Acceptance Testing Process .......................................................................................................................... 38

Application Deployment ............................................................................................................................... 39

QA Usability Testing ......................................................................................................................................... 40

Core User Guide Management ......................................................................................................................... 41

Appendix A –Warrant Service Levels .............................................................................................................. 42

Appendix B - Problem Management ................................................................................................................ 43

Appendix C – On Call/After Hours Support .................................................................................................... 45


20130321 Page 28 of 62

Introduction

Goals

The goal of this Systems Support Plan is to address, define and document expectations and procedures relevant to:

Systems Support Design, Approach and Methods for ongoing operations

Help Desk

Production Operation

Release Management

Application QA Testing

User Guide Management

Systems Support Delivery

Systems Support Roles and Responsibility

Objectives

This plan is presented to:

Formalize TechShare Help Desk as the support provider for TechShare.Juvenile and JCMS.Basic

Define the TechShare Help Desk’s Production Operations and Reporting responsibilities

Define the county agency, Texas Juvenile Justice Department and Urban Counties problem management roles and responsibilities, as they relate to the TechShare Help Desk

Define the problem management methodology and support structure within which TechShare.Juvenile and JCMS.Basic support occurs

Define the TechShare Help Desk’s QA Testing and Materials Management roles and responsibilities

Scope

The scope of this plan is to define; the initial concept for the TechShare Help Desk and the associated support roles and responsibilities of the unit, and to document procedures to be used within the unit to fulfill support obligations.


20130321 Page 29 of 62

Approach

The approach for establishing the TechShare Help Desk as a unit that will perform support responsibilities is to:

Define the primary responsibilities of TechShare.Juvenile and JCMS.Basic Production Management as

1. Help Desk Support for TechShare.Juvenile and JCMS.Basic

2. Production Operations Management

3. Release Management

4. Application QA Testing

5. Maintenance of the Baseline User Guide

Define the guidelines, role/responsibilities, and procedures associated with these TechShare.Juvenile and JCMS.Basic Production Management activities (these processes will interact with each other and may be adjusted after implemented to facilitate process improvement)

With these items defined and the TechShare Help Desk formalized, the processes and procedures will be institutionalized as the unit’s methodology.


20130321 Page 30 of 62

Help Desk Support

Overview

The following describes the processing path for issues and defects including decision points for escalation and defect management to be utilized and integrated into the TechShare Help Desk. Specific warranty service level details (i.e., respond resolve timelines) required for support staff availability and levels of service related to TechShare.Juvenile and JCMS.Basic consistent with the Service Levels documented in Appendix A.

Definitions

Term Definition

End Users County and external agency personnel who utilize the systems in completing their daily work activity

TechShare Help Desk

Conference of Urban Counties (Urban Counties) staff who:

Monitor/track/resolve and/or properly route/close Problem Tickets and emergency End User calls regarding properly escalated TechShare.Juvenile and JCMS.Basic issues

Facilitate defect resolution

Problem Ticket

An issue logged into the issue management system and saved in order to acquire an assigned ticker number

Issues User experiences which have an adverse impact if not resolved, or are of concern to the user, and require escalation in a Problem Ticket to the TechShare Help Desk include:

Application Defects – Problems encountered with Application features functioning as designed and/or as identified in the technical requirements

Business Need – recommendations for improvement to the application that may require additional development

Performance Problem – problem related to system connectivity or speed

Training Material Issue – Problems encountered with User Guide and/or recommendations for improvement of those materials

Database Issue – Problems with system tables

Enumeration Issues – Problems with hard coded system values

Severity Level 1 Issue

Critical issues: defined in Appendix A as a problem or outage that directly impedes client’s ability to carry out essential business functions, highest priority issues, have precedence over Level 2 and Level 3 Issues


20130321 Page 31 of 62


Urgent Issues: defined in Appendix A as problems that hamper the client’s use of a function, but does not prevent carrying out essential business functions, high priority issue, secondary to Level 1 issues but have precedence over Level 3 Issues

Severity Level 3 Issues

Normal Issues: defined in Appendix A as problems that, if corrected, would improve the use or functionality of the system, low priority

HIMS Help Desk Issue Management System – software application initially used by support staff (at the time of help desk implementation) for Problem Tracking to document and track issues

SLA Service Level Agreement: service expectations agreement between the party being served (customer, i.e. users) and the serving party

Tiers of Support

Distinctive units and/or individuals that provide support along the Problem Ticket escalation path, by addressing particular ticket types, using the Problem Ticket to document/track status of the issue to resolution and/or closing of the ticket

Problem Ticket Escalation

Movement of a Problem Ticket from one tier of support to a higher tier

Problem Ticket Management

The default status of all problem tickets when saved by an individual opening a ticket is “Submitted.” Definitions for all status labels to be used are included in Appendix B.

Basic Status Definitions

Submitted Status of a new Problem Ticket until reviewed by the Help Desk

In Progress Issue submitted, assigned to Product Owner, Urban Counties Staff, or other entities and currently under evaluation or correction.

Closed Issue submitted and closed. Example items include database changes for county configurable values, and updates to user tables.

Closed to Backlog Feature change or a usability issue.

Closed – Training Issue Issue submitted by a user in which the problem was resolved by providing additional instruction on the functionality of the system.


20130321 Page 32 of 62

Support Structure

Expectations for support staff include the designation of “Tiers of Support.” The use of tiers will ensure that each problem ticket is viewed quickly by county or local agency support staff, then resolved or properly routed to the TechShare Help Desk. Documentation must be made available to the TechShare Help Desk when planning county implementation, which detail the specific county and associated agency internal escalation procedures for Tier 1 and Tier 2. This documenttion should include identification of primary and secondary contacts, and escalation activities within the participating county (and their local agencies) in order to effectively manage expectations across all tiers of support.

Tier 1 and Tier 2 – County and Local Agency Support staff that assess, document, resolve and close problem tickets within their county or agency as defined in internal procedures (consultation with TJPC in some instances may be required) and/or escalate tickets to Tier 3. Designees of Tier 2 will call and/or detail the issue in a HIMS Ticket. HIMS instructions are defined in Attachment B. They will also escalate any issues clarified as TechShare Help Desk responsibilities when defining SLAs (i.e., defects, performance problems, service requests, etc.) by properly documenting the issue in a Problem Ticket, properly categorizing the issue and assigning it to Tier 3. For TechShare.Juvenile, each participating organization will assign a local Product Owner who is responsible for performing these duties. For JCMS.Basic, the Texas Juvenile Justice Department (TJJD) will assign a Product Owner who is responsible for performing these duties.

Tier 3 – TechShare Help Desk staff comprised of Urban Counties staff that will support Tier 2 staff as information resources and receive escalated Tier 3 tickets (i.e., Defects, Performance Problems, Service Requests, Activity and Business Needs Issues. Rules for communication between Tier 2 and Tier 3 depend on the issue’s severity level. The following table contains instruction for how Tier 2 communicates with Tier 3.

Help Desk Services

Participating organizations will designate key Tier 1 and Tier 2 staff that will perform the first review and assessment of issues. Issues will be documented as a problem ticket only if it is a Tier 3 issue. If/when issues are escalated to Tier 3, the problem ticket will be assessed by TechShare Help Desk staff to verify understanding of the issue and validate that it is properly documented and categorized. Improperly documented or unclear problem tickets will be returned to the sender for

Issue Severity Level Communicate Issue to Tier 3 by:

Tier 2

1

Call TechShare Emergency Line

Open HIMS Ticket

2 Open HIMS Ticket

3 Open HIMS Ticket


20130321 Page 33 of 62

correction/clarification. The goal of Tier 3 in handling problem ticket will be to resolve/close the issue or escalate it by assigning it to the authority who can ultimately resolve/close the ticket.

FOCUS SERVICE ROLE RESPONSBILITIES

Problem Tickets

Problem Management

Tier 1 County, Local Agency, or TJJD

Phone support for End Users

Report Issues 24/7 (based on local procedures) to Tier 2 staff who document issues into the problem tracking system

Tier 2 County, Local Agency, or TJJD

Document issues in problem tracking system, resolve and monitor issues for status updates, close Tickets covering resolved issues 24/7 (based on local procedures):

Communicate with End Users Assess Business Needs recommendations and

Resolve issues that require Business Rule clarification

Resolve issues that relate to county configurable tools

Resolve user access and permissions issues Update county configurable TechShare.Juvenile

or JCMS.Basic values

Escalate tickets to Tier 3

Call Tier 3 regarding Critical Issues

Tier 3

Tech Share Help Desk

24/7 Emergency Phone Support

Maintain around the clock availability

Address all issues in accord with Service Level Requirements

Institute and Maintain an On Call/After Hours Support Methodology (Appendix C) consistent with Appendix A

Process Incoming Problem Issue Tickets during regular business hours:

Validate issue as a Tier 3 issue and route properly for resolution

Address performance issues

Address Database issues

Update system tables

Resolve issues that relate to configuration


20130321 Page 34 of 62

Feature issues - move to Backlog

Use a dedicated phone line to receive calls from and contact county Tier 2 staff.

Facilitate successful completion of schedules Network Events and facilitate reversal of system outages

Facilitate Problem Management Meetings

Escalate Feature-Bugs HIMS Tickets (Defect Management Process defined in project Statement of Work Warranties)


20130321 Page 35 of 62

Help Desk Workflow

(the primary action for the individual steps in this process are underlined)

Yes

No No

Yes

No No

Yes

Yes

Inform User

Tier 3 Staff Assesses and Confirm Issue and

Updates Ticket

Document that the Issue is Resolved or Added as a Business Need to

Users Communicate Issue to Internal Super Users, then:

If the Issue is regarding IT Connection – Inform Tier 1 Support

If the Issues is a Defect – Inform the County’s or TJJD Product Owner (Tier 2), who logs a Problem Ticket and

Calls Tier 3 if Issue is Critical

Tier 1 and Tier 2 Respond to and

Resolve Issue Requiring

Clarification Consistent with

Internal Procedures. County’s or TJJD Product Owner Documents the

Issue and Assign it to TechShare Help Desk Tier 3, then

Application Development Consultant Adheres to Release Management Process to Resolve the

Issue

Tier 3 Staff Resolves Issue or Add the

Business Need and Updates Ticket or

Identify Severity of Defect and Notify

Application Development

Consultant


20130321 Page 36 of 62

Production Operations

Overview

Information in this section is intended to define the operational responsibilities to be fulfilled by TechShare Help Desk management for purpose of supporting the systems during production operations. Identification of a Systems Support Manager responsible for designing and documenting the methodologies to be used and to manage these responsibilities is required. TechShare Help Desk staff will perform and/or assist other CUC staff in preformance of these duties.

Production Operations Services


Production Operations

Systems Support

TeshShare Help Desk Manager or Agent

Monitor and Enforce SLAs:

Define/Monitor the Support SLAs with Counties Monitor Vendor SLA status for development as well as

Network and Server Services Enforce SLA obligations

Coordinate New Agency On-boarding Activities

Establish County/TechShare.Juvenile or JCMS.Basic Environments Connectivity

Data Conversion Data Validation Pilot

Coordinate Planned Network Events/Outages and communicate to County Contacts

Security Management

TechShare Software Dev Manager

Provide Security Management Plan

Manage Master Data Tables

Disaster Recovery

Document Disaster Recovery Procedures Facilitate testing of transitions

Reporting Performance Reports

TechShare Help Desk Manager or Agent

Help Desk Reports including:

Open Issue Status (Number and Category of tickets opened, trends and outstanding issues)

SLA Status (Respond/Resolve statistics)

Network Availability (Network connectivity stats)

Website Stats

Help Desk Evaluation (results or periodic surveys)

Vendor Evaluation and Performance Monitoring Reports: status for 3rd Tier Support (did they pass/fail SLA)


20130321 Page 37 of 62

Release Management

Overview

This section provides expectations for managing Application releases, by identifying the approach as well as the associated roles and responsibilities. Procedures for Application Release Management include deployment of code generated to resolve defects as well as for deployment of code developed as a result of the Feature Definition, Design and Approval Process.

Release Management Approach

The approach for establishing the Release Management approach for organized, scheduled distribution of code to the user community, is to define the Release Management services, roles and responsibilities. The following table includes release management considerations for releasing code to correct defects and deploy Features.

Release Management Services


Defect Management

Systems Support

Tier 2, Tier 3 & CUC Staff

Analyze Issue

Open Problem Ticket defining Defect

Update Problem Ticket Status

Assign Issue to Developer and Test code update

Feature & Defect Testing

Testing QA & Oversight

TechShare Help Desk/QA Manager or Agent

Acceptance Testing responsibilities include:

Document and Formalizing Acceptance Testing methodology (current methodology is defined by the Pre Production Defect Management Process)

Design Actual Test Scenarios for Feature Acceptance Testing, as well as for defect fixes when applicable

Ensure that all requirements noted as “Actual Test Scenarios” noted within the Features are tested and function as designed prior to delivery to the county for testing

Ensure that all Issues/Exceptions found during testing are documented and resolved before code deployment

Coordinate acquisition of County Certification upon completion of test

Oversight manage the migration of Acceptance Test


20130321 Page 38 of 62

functionality into Release Test Scripts

Acceptance Testing

Tier 3 & County /Local Agency Staff

Test functionality of system updates as defined in Features and/or other release documentation

Test functionality of system updates to fix defects

Document Test Issues/Exceptions in Problem Tickets and route appropriately

Performance Testing

TechShare Help Desk Staff

SLA Performance Testing

Application Deployment

Deploy New Code

TechShare Development Center Manager or Agent

Verify that the version of the Application is correct Deploy code to the all environments Apply Configuration changes to all environments

Acceptance Testing

The purpose of Acceptance Testing is to verify that the application works in an integrated manner and to validate that the requirements have been implemented into the software according the design specifications, before submitting the application for testing in the county(s). This phase of testing serves as the bridge between development and implementation, and it confirms that the system performs as designed and fulfills functional requirements.

Acceptance Testing Process

Pass Pass Pass

Fail Update Fail

Deploy to Productio

The Actual Scenarios noted within the

Feature and corrected Defects

are Tested by TechShare staff until all Pass. Issues are

Documented in

The Product Owners Conduct Internal

Reassign to Developers to resolve

issues & Submits Changes

Deploy to Acceptanc


20130321 Page 39 of 62

Application Deployment

Deployment of updated code will take place when developer correction of defect or Feature function is complete. A HIMS ticket will be generated to describe any defect including those noted during Feature testing. The process for handling these tickets is represented in the workflow above. The following diagram depicts the movement of new features and fixes from development to production, if/when no issues exist that require developer intervention.

Disaster Recovery

Feature Requirements and/or HIMS Ticket including the Defect is routed to Developer who:

Codes New Functionality

Eliminates Defects

Updates the Ticket’s Summary including Version # of the Application that includes the Fix

Change the Status to Ready for CUC

Assign the ticket to TechShare Help Desk

Send notice to the TechShare Help Desk Mailbox

TechShare Help Desk Manager or Agent:

Access the tool for committing the Application

Locate the correct Version by validating inclusion of the Problem Ticket # for Defects fixed

Commit Application to the Test Environment

Deploy to Test Environment

When in Test Environment TechShare staff

Test the Fix or Feature to confirm functionality

When Complete, notify the County and Local Agency Staff

by sending notice and Release Notes to the TechShare Help Desk Mailbox

When in Acceptance Environment, County and Local Agency staff

Test the Fix or Feature to confirm functionality

When Complete, notify TechShare Help Desk Mailbox of acceptance

Deploy to Acceptance Environment

Deploy to Production Environment


20130321 Page 40 of 62

QA Usability Testing

The ongoing practice of developing and coordinating iterations of Usability Testing will continue as a function managed by the QA Test Manager. The responsibilities include:

Coordinate meetings required for designing scenarios for Usability Testing

Coordinate development of test tools and manage test schedule

Facilitate test sessions and training of assisting resources

Compile test data and report test results


20130321 Page 41 of 62

Core User Guide Management

A baseline copy of User Guide will be managed by the TechShare Help Desk. TechShare.Juvenile and JCMS.Basic User Guides, and a Training Guide were generated for pilot testing or are currently in production. The documents will be updated prior to implementation of the new version of the systems. Responsibilities for maintaining the User Guide include:

Design and document a methodology for managing the baseline User Guide

Tracking system updates and documenting the changes within the User Guide and/or communiqués to the user community

Manage the repository for training material


20130321 Page 42 of 62

Appendix A – Service Levels

The following table includes details of the contractually required service availability and levels of service to be provided, related to TechShare.Juvenile and JCMS.Basic.

Service Level Definition Service Level Requirement


Critical Issues: a problem or outage that directly impedes client’s ability to carry out essential business functions, highest priority issues, have precedence over Level 2 and Level 3 Issues

95% Response within 1 hr

100% response within 2 hrs

Participant and Urban Counties must designate management rep responsible for review of problem and concurring with Level 1 designation and plan for resolution

Resolve according to plan and consult until resolved with temporary fix, patch or permanent solution


Urgent Issues: problems that hamper the client’s use of a function, but does not prevent carrying out essential business functions, high priority issue, secondary to Level 1 issues but have precedence over Level 3 Issues

95% Response by next Calendar Day

100% within two Calendar Days.

Resolve by continuous work during normal business hours until resolved with temporary fix, patch or permanent solution

Severity Level 3 Issues

Normal Issues: problems that, if corrected, would improve the use or functionality of the system, low priority

95% Response within 3 Business Days of impact assessment and planning for release

100% within 5 Business Days

Resolve by joint planning with funding counties

Permanent fix, to follow a temporary fix, is assigned its own severity level

Business Day means a day of the week in which Urban Counties' administrative offices are open for ordinary business hours in the central time zone.

Calendar Day means any consecutive day of the month/year without regard to whether Urban Counties' administrative offices are open for ordinary business, including all holidays and weekends


20130321 Page 43 of 62

Appendix B - Problem Management

The default status of all problem tickets when saved by an individual opening a ticket is “Submitted.” Definitions for all status labels to be used are:

Status Definitions Table

Status Definition Action to Take

Submitted Status of a new Problem Ticket until reviewed by the Help Desk

Change Status to In Progress,

Update the Summary (starting below the current summary info) with the current Date, your initials and the action you are taking

Assign the ticket to appropriate support personnel then

Save the ticket

Send an email to the support entity to whom the ticket is assigned giving the issue number in the subject and a brief description within your email(copy and paste the original issue summary)

Document specifics of the ticket in the HIMS Assessment Spreadsheet

In Progress Issue submitted, assigned to Product Owner, Urban Counties Staff, or Headspring and currently under evaluation or correction.

After the issue is resolved

Update the ticket status to Ready for Help Desk to Test

Assign the ticket to TechShare Help Desk

Ready for Help Desk to Test

Status assigned to Problem Ticket by Developer, Database and other staff that resolves the issue noted in a ticket. This queue should be used also to identify issues to be included in Release Notes.

Test within the “Test Environment” to validate that the issue is resolved. Subsequently:

Move the ticket to the “Ready for County Validation” Queue

Document the Version # in the Comment column of the HIMS Assessment Spreadsheet

Begin documenting the “Defects Fixed” list for the next release to Production

Deploy Fixes to Acceptance – if necessary


20130321 Page 44 of 62

Ready for RL Consideration

Status assigned to items that are requests for Feature changes (not bugs)

Assign to TechShare.Juvenile System Resource Manager

Pending County Validation

Status assigned to items after validating them in the Test Environment

Send email notice to the person who initiated the ticket asking that they validate the fix in Acceptance or Production (whichever is applicable)

Close the ticket if the ticket initiator responds via email asking you to do so

Update the Spreadsheet comment column for any issues closed by the county or that they ask you to close

Closed Issue submitted and closed. Example items include database changes for county configurable values, and updates to user tables.

Close ticket

Check Spreadsheet looking for any tickets you don’t see, in order to find tickets closed by the County

Update Spreadsheet Final Status column to include the version number of the deployment to Production or the phrase “moved to production” and the date moved.

Closed to be Deployed to Production

Feature Package Issues tested by CUC in the Test Environment and in Acceptance but not yet deployed to Production.

Update Spreadsheet comment

Include in Release Notes

Closed to Backlog

Feature change or a usability issue.

Closed Training Issue

Issue submitted by a user in which the problem was resolved by providing additional instruction on the functionality of TechShare.Juvenile or JCMS.Basic.

Update Training Materials


20130321 Page 45 of 62

Appendix C – On Call/After Hours Support

Methodology

Topic Subtopic Details

Support Expectations

Requirements On Call/After Hours Support is required outside of the regular Monday through Friday normal business hours, to ensure that response to Critical Issues occurs within the required timeline:

95% Response within 1 Hr

100% Response within 2 hrs

A Critical Issue is:

A highest priority problem or outage that directly impedes the ability to carry out essential business functions

Tier 1 and 2 Support Responsibilities

Assess an issue as a Critical Issue

Confirm whether the issue is within the application and/or beyond the firewall within which the Tier 1 representative is responsible

o Confirm issue responsibility with or as the internal designated Management Rep responsible for review of problems

o Utilize internal tools and procedures to resolve critical issues inside the firewall

o Facilitate resolution of Critical Issues beyond the firewall with temporary fix, patch or permanent solution as defined by the designated internal and CUC Management Reps responsible for review and concurrence and resolution plan

Tier 3 Support Responsibilities

Respond to the call reporting a Critical Issue

o Utilize After Hours support tools and procedures

o Confirm issue responsibility with or as the CUC designated Management Rep responsible for reviewing Critical Issues

o Resolve Critical Issues beyond the firewall with temporary fix, patch or permanent solution as defined by the designated internal and CUC Management Reps responsible for review and concurrence and resolution plan


20130321 Page 46 of 62

On Call/After Hours Support Procedures

Tier 1 and 2 After Hours Reporting Procedures

Reporting the Issue:

1. Log the issue in HIMS

2. Confirm whether the issues is County IT Related or a system problem within the application or beyond the County firewall.

3. Call to report the Firewall Critical Issues – 512/943-2466 (24/7, 365 days/year). Report critical issue to the TechShare Development Center on call staff if the issue is a problem beyond the County firewall and/or within TechShare.Juvenile or JCMS.Basic functionality that prevents user(s) from completing work.

If the Emergency Call is missed by on-call support the caller is able to leave a voice message and Google Voice captures call information: including the caller’s #, Date and Time of the call.

Tier 3 On Call/After Hours Support Procedures

Receive the Emergency Call or Retrieve the Emergency Message:

A call from the phone used to report the problem, is received by the phone belonging to the individual on-call supporting Critical Issues

1. Document the Problem specifics

a. Caller Name _________________________________

b. Caller Contact Informaction _____________________

c. County and Site ______________________________

d. Issue Description ______________________________ ____________________________________________

e. How Confirmation was acquired that the issue is within the application or beyond the firewall ______________________________________ ______________________________________

2. Contact TechShare Development Manager to report the issue

3. Consult with TechShare Development Manager and/or designated project management to confirm issue responsibility

CUC Support Tool

Google Voice On the site you can check the voicemail inbiox, set the phone numbers to forward to and configure the account. Accessing Google Voice using internal procedures.

TechShare.Juvenile and JCMS.Basic Resource Sharing Addendum Attachment C - Work Plan, Budget and Cost Allocation

20130321 Page 47 of 62

WORK PLAN, BUDGET, AND COST ALLOCATION TECHSHARE.JUVENILE AND JUVENILE CASE MANAGEMENT SYSTEM - BASIC

2013 RESOURCE SHARING ADDENDUM

Work Plan

Priorities

The tasks and activities to be completed under this agreement are prioritized as follows:

1. Operation – ensuring the continued availability and reliability of TechShare.Juvenile and JCMS.Basic for the Participants

2. Maintenance – correcting defects in the system and applying maintenance as required by statute or rule and/or to keep the system evergreen (see below)

3. Development of JCMS Versions 1.9.1 and 1.9.2 – in accordance with the JCMS.Basic and TechShare.Juvenile 1.9.x Release Scoping Document included as Attachment G to this Addendum.

4. Supporting the implementation activities of the TJJD – including change requests required to support the varied use of Caseworker across Juvenile Probation Departments

5. Implementation of TechShare.Juvenile and JCMS.Basic, Version 1.9.1 and 1.9.2 – in all Participants using TechShare.Juvenile and including migration of JCMS.Basic Counties

6. Implementation of TechShare.Juvenile 1.9.2 in Dallas County – migration from JCMS.Basic and the Juvenile Information System

7. Implementation of TechShare.Juvenile in other member counties – preparation of budget proposals and implementation planning

8. Implementation of JCMS.Basic in member counties – either as a first step toward TechShare.Juvenile implementation or as a member county’s production system

Evergreen

TechShare.Juvenile will be upgraded to the latest version of .NET from Microsoft as new versions become generally available. TechShare.Juvenile is operating on .NET Version 4.0 as of the beginning of the period for this Addendum.

TechShare.Juvenile and JCMS.Basic will be modified to incorporate legislatively mandated requirements that can be completed within the approved budget. Systems releases, versions or builds to provide for the application of legislatively mandated changes to the operating environments for TechShare.Juvenile and JCMS.Basic will be deployed and implemented.

Deliverables

1. Change Requests

Each Change Request will describe how the specific changes to the software are necessary to meet the operational requirements of the requesting entity. The Change Requests will be reviewed, approved, and prioritized by the Stakeholder Committee as they are scheduled for development.


20130321 Page 48 of 62

2. Sprint Plans

For each two-week development cycle (Sprint), a Sprint Plan will be documented to communicate which defect corrections and change orders are included in the development cycle.

3. Release Notes

For each deployment to production, Release Notes will be provided describing the changes to the software.

Schedule

1. Operation: Ongoing

2. Maintenance: Ongoing

3. Acceptance of Version 1.9.1: July 31, 2013*

4. Acceptance of Version 1.9.2: Aug 31, 2013*

5. Implementation of TechShare.Juvenile in Dallas County: Oct. 30, 2013**

6. Implementation of TechShare.Juvenile in other member counties: As scheduled

7. Supporting the implementation activities of the TJJD: As scheduled

8. Implementation of JCMS.Basic in member counties: As scheduled

*Dependent on completion of features for Versions 1.9.1 and 1.9.2 by Headspring.

**Dependent on completion of features for Version 1.9.1 and 1.9.2 by Headspring and constraints within the Dallas County Implementation Plan for Go Live.

Capital Costs and Allocation The total Capital Cost of TechShare.Juvenile as of January 1, 2013 is $10,501,102.06. Included within the scope of work to be completed pursuant to this Addendum are functional enhancement of JCMS.Basic and completion of Version 1.9.2. of TechShare.Juvenile, including a warranty on the system through April 2014. The total cost associated with those features is currently estimated to be $1,243,170, of which amount TJJD will pay $497,268.00 representing the cost of the new features for JCMS.Basic. Therefore, the total Capital Cost of TechShare.Juvenile upon the completion of Version 1.9.2. is estimated to be $11,321,594.26 as adjusted to reflect actual expenditures to complete Version 1.9.2 less TJJD’s actual contributions for new features for JCMS.Basic plus the cost of risk for the county portion of the pre-paid capital costs. Capital Costs are allocated among Participant Local Governments according to the relative population of each Participant Local Government to the total population of all Participant Local Governments. The relative populations and Capital Costs of each Participant Local Government is shown on the table on the following page.

For member counties that adopt this Addendum, the following table shows the Capital Cost Allocation for each county.


20130321 Page 49 of 62


20130321 Page 50 of 62

Operations and Maintenance Budget and Allocation The Operations and Maintenance Budget for this Addendum is shown in the table below.


20130321 Page 51 of 62

Cost Allocation and Payment Plan: (The payment plan below is an estimate subject to funding allocations that will only be known at the end of the 2013 legislative session).

As of the date of this Addendum, if TJJD makes all payments set forth below, TJJD will not have funds available for any calendar year 2014 work plan and budget until September 2014, and nothing in the budget above commits TJJD to payment of any amounts in calendar year 2014. The parties intend to revise both the calendar year 2013 work plan and budget after conclusion of the 2013 legislative session to reflect appropriations intended for JCMS without the need to invoke Section 15 of the Addendum. The budget will be funded through three payments from each Participant, based on the anticipated quarterly costs for calendar year 2013. The first payment will cover the first two quarters of calendar year 2013. The second and third payments will cover the costs for the final two quarters of calendar year 2013. The payment schedule and allocation of costs among the Participants is shown in the table below:

Multi-County Juvenile Probation Departments

Both Capital Costs and O&M Costs will be allocated per Participant Local Government in accordance with method/formula for all other Participant Local Governments, unless the commissioners court from every county in a multi-county jurisdiction agrees to split their collective costs in some other manner as between those counties only. A commissioners court resolution, minute order, or other such document evidencing each county's agreement must be provided to Urban Counties before any such other manner of allocation will be effective.

TechShare.Juvenile and JCMS.Basic Resource Sharing Addendum Attachment D - JCMS.Basic Use Agreement

20130321 Page 52 of 62

JCMS.BASIC USE AGREEMENT

This JCMS.Basic Use Agreement is entered into by and between the [Texas Juvenile Justice Department OR Texas Conference of Urban Counties] (“TJJD” OR “Urban Counties”) and [county or juvenile department] (“County” OR “Department”) for the purpose of permitting [County or Department] to use JCMS.Basic in a hosted domain.

1. [TJJD OR Urban Counties] Responsibilities

1.1. [TJJD OR Urban Counties] will make JCMS.Basic available to [County or Department] for use in a hosted domain.

1.2. [TJJD OR Urban Counties] shall limit access to [County or Department]’s confidential, proprietary information solely to those persons or entities to whom such disclosure is necessary to perform the purposes stated herein and/or to those persons or entities that are subject to the provisions of this agreement.

1.3. [TJJD OR Urban Counties] agree that under no circumstances shall [TJJD OR Urban Counties] permit disclosure, access, distribution, copying, review, or examination of [County or Department]'s confidential or proprietary information by any other party not authorized herein.

1.4. Confidential, proprietary information provided by [County or Department] shall not be modified or marketed without the written authorization of [County or Department].

1.5. All reasonable security precautions, at least as great as the precautions [TJJD OR Urban Counties] takes to protect its own confidential information, but no less than reasonable care, shall be taken by [TJJD OR Urban Counties] to prevent unauthorized use or disclosure of juvenile information.

1.6. [TJJD OR Urban Counties] shall cooperate with [County or Department] to regain possession and/or prevent unauthorized use or disclosure of juvenile information maintained in JCMS.Basic.

1.7. Either Party may terminate this Agreement upon 60 days written notice, or as permitted in section 3.7. Upon termination of this Agreement, [TJJD or Urban Counties] shall return to [County or Department] its data maintained in JCMS.Basic. The data shall be provided in an industry-standard electronic format. [TJJD or Urban Counties] shall work cooperatively with [County or Department] on the timing of the return of the data. At no time shall [County or Department] be denied access to or use of its data, except as permitted in section 3.7.

2. System Support

2.1. Support will be provided in accordance with the TechShare.Juvenile System Support Plan, the current version of which is attached as Attachment A.

2.2. The TechShare.Juvenile System Support Plan may be revised without prior notice to [County or Department]. The current version of the TechShare.Juvenile System Support Plan may be found on the TechShare website, www.cuc.org/TechShare/techshare.aspx


20130321 Page 53 of 62

3. [County or Department] Responsibilities

3.1. [County or Department] acknowledges and agrees that data within JCMS.Basic will be accessible by other individuals and entities accessing JCMS.Basic and TechShare.Juvenile as permitted by Chapter 58, Texas Family Code.

3.2. [County or Department] and their representatives acknowledges and agrees that the purpose of access to the juvenile information and data is to perform juvenile justice system related functions.

3.3. [County or Department] agrees that JCMS.Basic shall not be used for any personal purposes, including entertainment, personal business or personal gain.

3.4. [County or Department] understands that access to, and transmission of, any data or material deemed to be a violation of any federal, state or local law or agency administrative rules is prohibited.

3.5. [County or Department] shall not access or distribute any information that is deemed confidential pursuant to Chapter 58, Texas Family Code, or other applicable federal or state statutes or rules, unless disclosure is specifically authorized by law.

3.6. [County or Department] shall safeguard access to JCMS.Basic and shall not provide access capabilities to anyone for any reason, unless authorized by law.

3.7. [County or Department] understands and acknowledges that violation of any of the preceding requirements may cause the immediate revocation of all access to JCMS.Basic granted to [County or Department] and/or individual users as reasonably necessary in the sole determination of Texas Conference of Urban Counties to prevent further violations. Upon revocation of access to JCMS.Basic for all users of [County of Department], data shall be returned to [County or Department] in accordance with section 1.7.

3.8. [County or Department] agrees that use of JCMS.Basic may be monitored or audited by various means, including monitoring or auditing that may occur without a JCMS.Basic user’s knowledge or prior notice.

3.9. [County or Department] agrees that in the event it receives a request for information or other data belonging to another entity, [County or Department] must promptly notify the requestor that the county receiving the request is not the custodian of the requested information or data. [County or Department] must promptly notify the Texas Conference of Urban Counties of the request by sending notice to [email protected].

4. Warranties and Liability

4.1. [TJJD OR URBAN COUNTIES] DOES NOT WARRANT THAT JCMS.BASIC WILL MEET ANY SPECIFIC REQUIREMENTS; THE OPERATION OF JCMS.BASIC WILL BE UNINTERRUPTED OR ERROR-FREE; ANY DATA SUPPLIED BY JCMS.BASIC WILL BE ACCURATE; OR THAT JCMS.BASIC WILL WORK WITH ANY 3RD-PARTY OR SUPPLEMENTAL SOFTWARE. FURTHER, [TJJD OR URBAN COUNTIES] DOES NOT WARRANT THE EFFICACY, FUNCTIONALITY, OR OPERATION OF JCMS.BASIC. JCMS.BASIC IS PROVIDED AS-IS, AND [TJJD OR URBAN COUNTIES] EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

4.2. NEITHER PARTY SHALL HAVE LIABILITY WITH RESPECT TO THEIR OBLIGATIONS UNDER THIS AGREEMENT OR OTHERWISE FOR


20130321 Page 54 of 62

CONSEQUENTIAL, EXEMPLARY, SPECIAL, INDIRECT, INCIDENTAL OR PUNITIVE DAMAGES, EVEN IF THEY HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION APPLIES TO ALL CAUSES OF ACTION OR CLAIMS IN THE AGGREGATE, INCLUDING, BREACH OF CONTRACT, BREACH OF WARRANTY, INDEMNITY, NEGLIGENCE, GROSS NEGLIGENCE, STRICT LIABILITY, MISREPRESENTATIONS, AND OTHER TORTS.

5. Miscellaneous

5.1. This Agreement evidences the complete understanding and agreement of the parties related to the subject matter and supersedes and merges all previous proposals of sale, communications, representations, understandings and agreements, whether oral or written, between the parties related to the subject matter. This Agreement may not be modified except by a writing subscribed to by authorized representatives of the parties.

5.2. This Agreement and its performance shall be governed by the laws of the State of Texas, without giving effect to the principles of conflict of laws of such state or international treaties.

5.3. Any notice provided pursuant to this Agreement, if specified to be in writing, shall be in writing and shall be deemed given if mailed by certified First Class United States mail, postage pre-paid, or by commercial carrier (e.g., FedEx, UPS, etc.) when the carrier maintains receipt or record of delivery, addressed to the address stated below, or to the last address specified in writing by the intended recipient.

5.4. The waiver or failure of either party to exercise any right in any respect provided for in this Agreement shall not be deemed a waiver of any further right under the Agreement.

5.5. If for any reason a court of competent jurisdiction finds all or part of any provision of this Agreement to be unenforceable, that provision shall be enforced to the maximum extent permissible to affect the intent of the parties, and the remainder of this Agreement shall continue in full force and effect.

5.6. Unless otherwise specified herein, the rights and remedies of both parties set forth in this Agreement are not exclusive and are in addition to any other rights and remedies available to it at law or in equity.

5.7. The Parties agree that this Agreement is for the benefit of the parties and is not intended to confer any rights or benefits on any third party, and that there are no third party beneficiaries as to this Agreement or any part or specific provision of this Agreement.

[TJJD OR URBAN COUNTIES] [COUNTY OR DEPARTMENT]

_______________________________ _____________________________ Signature Signature _______________________________ _____________________________ Printed Name and Title Printed Name and Title _______________________________ _____________________________ Date Date

TechShare.Juvenile and JCMS.Basic Resource Sharing Addendum Attachment E - Mutual NDA for TechShare.Juvenile and JCMS.Basic

20130321 Page 55 of 62

MUTUAL NON-DISCLOSURE AGREEMENT FOR TECHSHARE.JUVENILE AND JCMS.BASIC

This Agreement, which is effective as of ________________, 20___ (the “Effective Date”), is made and entered into by and between __________________ County ("County"), whose address is: ADDRESS (MAILING ADDRESS), the Texas Juvenile Justice Department (“Department”) whose address is: ADDRESS (MAILING ADDRESS), and the Texas Conference of Urban Counties, Inc. ("Urban Counties"), whose address is 500 W. 13th St., Austin, Texas 78701. The Urban Counties, Department and County are individually each a “Party” and collectively, the “Parties”. Except as otherwise indicated herein, a reference to a Party includes any political subdivision or department operated by or under the authority of the Party and all affiliates of the Party including any person, partnership, joint venture, corporate, subsidiary or other form of enterprise, domestic or foreign, that is directly, indirectly, or under common control of or controlled by the Party.

1. Background. Urban Counties, through its TechShare program, and the Department have developed TechShare.Juvenile and the Juvenile Case Management System Basic (both of which are hereinafter collectively referred to as "JCMS") in conjunction with other partner agencies. County desires to have access to information regarding JCMS in order to evaluate JCMS for possible implementation within County. In the course of such evaluation, Urban Counties and the Department will disclose or deliver to County and to County’s directors, officers, employees, members, agents or advisors (collectively, “Representatives”) certain confidential or proprietary information for the purpose of enabling County to evaluate the architecture, compatibility and functionality of JCMS. At the same time, County will disclose to Urban Counties and/or the Department and their respective Representatives proprietary information pertaining to the County's information technology infrastructure. The confidential information released pursuant to this agreement shall be used solely for the purpose of evaluating, implementing, and operating JCMS in support of the County’s Juvenile Probation Department as a replacement system for the County’s legacy Caseworker/5 installation (the "Purpose"). The Parties have entered into this Agreement to assure the confidentiality of each Party's confidential and proprietary information under the terms of this Agreement.

2. Confidential Information. As used in this Agreement, the term “Confidential Information” means all information and specifications, designs, application, operating system, database, communication and other computer software developed for use on any operating system, all modifications, enhancements and versions and all options available with respect thereto, and all products developed or derived therefrom, source and object codes, flowcharts, algorithms, coding sheets, routines, sub-routines, compilers, assemblers, design concepts and related documentation and manuals, discoveries, concepts and ideas including, without limitation, the nature and results of research and development activities, processes, formulas, inventions, computer-related equipment or technology, techniques, “know-how”, designs, drawings and specifications, all of the above which relate to JCMS in the case of Confidential Information belonging to Urban Counties or the Department. The County's confidential information includes, but is not limited to, data mapping from the County’s Caseworker installation and the County’s network configuration and related security specifications, and also includes, without limitation, information in tangible or intangible form relating to the coding or mapping of data from the County’s legacy juvenile case management system, configuration specifications related to its network or computer systems on which the County’s information services are performed and/or configuration specifications related to its implementation of JCMS. "Confidential Information" includes information in any form, whether written, electronic, or verbal. In addition, the term “Confidential Information” shall include any notes, analyses, compilations, studies, interpretations, memoranda or other documents prepared by a Party or its Representatives that contain, reflect or are based upon, in whole or in part, any Confidential Information furnished to


20130321 Page 56 of 62

the Party (the "Recipient Party") or its Representatives by another Party (the "Disclosing Party") under this Agreement.

3. Use and Disclosure of Confidential Information. Each Recipient Party and its respective Representatives shall use the Confidential Information only for the Purpose and the Confidential Information shall not be used for any other purpose without the prior written consent of the Disclosing Party. Each Recipient Party and its respective Representatives shall hold in confidence, and shall not disclose any Confidential Information; provided, however, that: (i) a Recipient Party may disclose information as authorized by the Disclosing Party in advance in writing; and (ii) any of the Confidential Information may be disclosed by a Recipient Party to its Representatives who need to know the information in connection with the Purpose if they are informed of the confidential nature of the information and of the terms of this Agreement. In any event, a Recipient Party shall be responsible for any breach of this Agreement by any of its Representatives, and agrees, at its sole expense, to take reasonable measures to restrain its Representatives from prohibited or unauthorized disclosure or use of the Confidential Information. Notwithstanding anything contained in this Agreement to the contrary, this Agreement does not prohibit a Recipient Party from disclosing Confidential Information of a Disclosing Party to the extent required in order for the Recipient Party to comply with applicable laws, regulations and/or judicial process, provided that the Recipient Party provides prior written notice (if legally permitted) of the required disclosure to the Disclosing Party and takes reasonable and lawful actions to avoid and minimize the extent of the disclosure.

4. Limitation on Obligations. The obligations of each Recipient Party specified in Section 3 above do not apply, and a Recipient Party has no further obligations, with respect to any Confidential Information to the extent that the Confidential Information:

a. is part of the public domain at the time of disclosure or becomes part of the public domain without the Recipient Party or its Representatives violating this Agreement;

b. becomes known to a Recipient Party through disclosure by sources other than the Disclosing Party without the sources violating any confidentiality obligations to the Disclosing Party; or

c. is independently developed by a Recipient Party without reference to or reliance upon the Disclosing Party's Confidential Information.

5. Return of Confidential Information. A Recipient Party shall, upon the written request of a Disclosing Party, return to the Disclosing Party all Confidential Information received from the Disclosing Party (and all copies and reproductions). In addition, a Recipient Party shall destroy: (i) any notes, reports or other documents prepared by the Recipient Party which contain Confidential Information; and (ii) any Confidential Information (and all copies and reproductions thereof) which is in electronic form or cannot otherwise be returned to the Disclosing Party. Alternatively, upon written request of a Disclosing Party, a Recipient Party shall destroy all Confidential Information received from the Disclosing Party (and all copies and reproduction thereof) and any notes, reports or other documents prepared by the Recipient Party which contain Confidential Information. Notwithstanding the return or destruction of the Confidential Information, a Recipient Party and its Representatives will continue to be bound by their obligations of confidentiality and other obligations hereunder. Notwithstanding the foregoing obligations, a Recipient Party may retain and not destroy any Confidential Information it is required to retain pursuant to applicable law.

6. Confidentiality of Juvenile Information and Data. Each Party acknowledges and agrees that JCMS contains confidential aggregate and identifiable juvenile offender data deemed confidential under Chapters 58 and 261 of the Texas Family Code and other applicable state, federal and administrative laws. Access to juvenile records, files or data is restricted to


20130321 Page 57 of 62

individuals or entities specifically authorized by law or pursuant to an order of the court. The statutory provisions governing the disclosure, dissemination and exchange of juvenile justice information are set forth in Chapter 58 of the Family Code and other applicable provisions. For purposes of this Agreement, each Party agrees that access to JCMS juvenile justice information and data shall be limited to criminal and/or juvenile justice purposes or for any other approved purposes set forth in this Agreement, statute or other applicable law. No exceptions to disclosure under the Public Information Act are waived by the exchange, disclosure or dissemination of confidential juvenile justice information under this Agreement.

7. Multiple Counterparts. For the convenience of the parties, this Agreement may be executed by facsimile and in counterparts, each of which shall be deemed to be an original, and all of which taken together, shall constitute one agreement binding on all Parties.

EXECUTED as of the day and year first set forth above.

TEXAS CONFERENCE OF URBAN COUNTIES

By: __________________________ Title: ________________________

TEXAS JUVENILE JUSTICE DEPARTMENT

By: __________________________ Title: ________________________

<COUNTY NAME> COUNTY

By: __________________________ Title: ________________________

TechShare.Juvenile and JCMS.Basic Resource Sharing Addendum Attachment F - JCMS.Basic Standard Implementation Plan

20130321 Page 58 of 62


20130321 Page 59 of 62


20130321 Page 60 of 62


20130321 Page 61 of 62

TechShare.Juvenile and JCMS.Basic Resource Sharing Addendum

Attachment G – TechShare.Juvenile 1.9.x Scoping Document 20130321

Page 62 of 62

JCMS.Basic and TechShare.Juvenile Version 1.9.x Scoping Document

Version 1.9.1 1 JCMS Change Request-Ad-Hoc Reporting-1.9.2288

2 JCMS Change Request-Case Mgmt-1.9.2739

3 JCMS Change Request-Fees-1.9.2349

4 JCMS Change Request-Institutions-1.9.2016

5 JCMS Change Request-Institutions-1.9.2709

6 JCMS Change Request-Juvenile-1.9.2084


8 JCMS Change Request-Offense & Arrest-1.9.2183

9 JCMS Change Request-Programs-1.9.3063

10 JCMS Change Request-Prosecutor-1.9.2529-A

11 JCMS Change Request-Prosecutor-1.9.2529-B

12 JCMS Change Request-Prosecutor-1.9.2812

13 JCMS Change Request-Referral-1.9.3011

14 JCMS Change Request-Reports-1.9.2212



17 JCMS Change Request-Search-1.9.2539

18 JCMS Change Request-Security-1.9.2653

19 JCMS Change Request-System Admin-1.9.2529



22 JCMS Change Request-System GUI-1.9.2615

23 JCMS Change Request-System GUI-1.9.3114

Version 1.9.2 1 JCMS Change Request-Case Mgmt-1.9.2299

2 JCMS Change Request-Case Mgmt-1.9.2781

3 JCMS Change Request-Caseload-1.9.2066

4 JCMS Change Request-Court-1.9.2916


6 JCMS Change Request-Offense & Arrest-1.9.2626

7 JCMS Change Request-Queues-1.9.2917



10 JCMS Change Request-Supervision-1.9.2983


12 JCMS Change Request-Victim Services-1.9.2780

Date:

To:

From:

Subject:


97

Henry Wade Juvenile Justice d~~ 26 11M 9: 34 2600 Lone Star Drive, Box 5 Dallas, Texas 75212

MEMORANDUM

July 2,2013

Dallas County Commissioners Court

Dr. Terry S. Smith, Director

Approve year 8 Grant with Annie E. Casey Foundation


Dr. Terry S. Smith Director Juvenile Services

Chief Juvenile Probation Officer

The Dallas County Juvenile Board approved this request at its June 24, 2013 board meeting. At the May 2006 meeting, the Juvenile Board approved participation in the Juvenile Detention Alternatives Initiative (JDAI) sponsored by the Annie E. Casey Foundation (AECF). On September 24, 2012, the Juvenile Board approved a professional services contract with Dr. Renee Walker to validate, implement, and evaluate the Risk Assessment Instrument (RAI). Ms. Virginia Porter, County Auditor, is the approved "Authorized Financial Personnel" for financial documents associated with the JDAI AECF grant.

The designation as a JDAI replication site initially included a three-year grant award payable in increments of $100,000 for each year of implementation. June 30, 2009, was scheduled to be the last day of the grant. However, the Annie E. Casey Foundation has continued funding for the (7th) grant year to Dallas County Juvenile Department in the amount of $15,000. The Annie E. Casey Foundation is in the process of awarding the eighth year of funding for maintenance of the implemented initiatives. Local sites such as Dallas County will receive a smaller award than state sites for maintenance. Depending on the remaining Dallas County unexpended fund balance, Annie E. Casey foundation may elect to enter into a "No Cost Extension" which lengthens the current grant period allowing the County to draw down the fund balance. In our on-going discussions with Annie E. Casey personnel, they have verbally indicated they will either grant a $15,000 grant award or enter into a "No Cost Extension" with Dallas County for the eighth year beginning on July 1, 2013. As of this briefing, we have not received the official award letter, but do not anticipate this being an issue.

Thus, the purpose of this briefing is to seek approval for continued participation in the JDAI project sponsored by the AECF, and appointment of Virginia Porter, County Auditor, as "Authorized Financial Personnel" for financial documents associated with the JDAI AECF grant.


The Juvenile Department continues to make progress in validating the Risk Assessment Instrument (RAI), which assist's in objective decision-making with regard to risk thereby increasing the likelihood that decisions about detaining youth in secure detention will be made based upon risk as opposed to treatment or mental health needs. Additionally, the Department's JDAI committees (Leadership, Ownership and Authority; Collecting and Analyzing Data; Alternatives to Detention; Objective Admissions Policies and Practices; Case Processing Analysis and Changes; Reductions in Special Detention Populations; Reductions in Racial/Ethnic Disparities and Disproportionate Minority Confinement; Conditions of Confinement; and Gender Specific Groups) which include


214-698-2200 Office 214-698-5508 Fax

98

Annie E. Casey Year 8 Page 2

community stakeholders, juvenile judges, attorneys, and juvenile department staff will continue to work in accordance to the development plan for year eight.

With regard to the designation of the County Auditor, it is noted that the Auditor's Office generally signs as financial representative, and assumes responsibility for accuracy of the financial data for Dallas County. This designation will decrease any appearance that the Chairman of the Dallas County Juvenile Board will assume any unnecessary administrative duties.


This request conforms to the Dallas County Strategic Plan - Vision 3 Dallas County is safe, secure, and prepared by synchronizing data collection systems and processes across local government entities and departments with the designation of the County Auditor as the Authorized Financial Personnel. In addition, the current proposal adheres to Vision 3 via convening local criminal justice partners to identify and expand detention and sentencing alternatives.

Legal Information:

Once we receive the official notification letter, it will be reviewed by the Dallas County District Attorney's Office by Ms. Denika Caruthers as to form.

Financial Impact/Considerations:

As a result of the prior year's funding an estimated $29,335 rollovers balance. Year eight grant award of $15,000 will increase the fund balance to approximately $44,335. To date, total reimbursable expenditures are: $50 Groceries, $1,235.15 Office Supplies, $3,711.79 Travel and $9,000 Other Professional Fess. Depending on the remaining unexpended balance, Annie E. Casey Foundation may elect to enter into a "No Cost Extension" which lengthens the current grant period allowing the County to draw down the estimated $31,361.39 fund balance. The only personnel associated with this funding will be the funds allocated to a JDAI coordinator. The Executive Director authorizes reimbursement of approved travel related to JDAI for stakeholders and approved committee members, operation related expenses to include the cost of food for AECF events and meetings, and training costs associated with JDAI. All funds are available from the Annie E. Casey Foundation grant.

Recommendation:

It is recommended that the Dallas County Commissioners Court approve the Juvenile Department's continued participation in the Juvenile Detention Alternative Initiative project sponsored by the Annie E. Casey Foundation. Participation in the eighth year will require the Chairman of the Juvenile Board to sign a Letter of Agreement with the Casey Foundation.

Recommended by:


214-698-2200 Office 214-698-5508 Fax


99

,', .,., 'C' ." r' Dr. Terry S. Smith lJ 1\ :;/[./;\~" ~~,lJ UN r Y _ Director Juvenile Services

,,).o! Uilr:, RS CQtiltej'Juvenile Probation Officer

Henry Wade Juvenile Justice Center 13 JUN 26 PM I: 24 2600 Lone Star Drive, Box 5 Dallas, Texas 75212

MEMORANDUM

Date: July 2, 2013

To: Dallas County Commissioners Court

From: Dr. Terry S. Smith, Director

Subject: Acceptance of Union Pacific Grant


The purpose of this briefing is to obtain authorization to accept a grant from Union Pacific Foundation to enhance technology at the Lyle B. Medlock Treatment Center. Currently, technology such as our televisions; are outdated. Union Pacific Foundation is the philanthropic arm of Union Pacific Corporation and Union Pacific Railroad. The Union Pacific Foundation awards grants to organizations and municipalities located on a Union Pacific rail line. The Dallas County Juvenile Board approved this request at its June 24th

, 2013 meeting.


In August 2012, the Dallas County Juvenile Department applied for a grant from the Union Pacific Foundation to update technology at the Lyle B. Medlock Treatment Center. The Union Pacific Foundation awarded $5,000.00 to the Dallas County Juvenile Department to support the Lyle B. Medlock Treatment Center. The grant will be used to update technology in the resident's pods. This technology includes a linked television system enabling each pod to receive simultaneous programming.


This request complies with Vision 3: Dallas is sale, secure, and prepared, by expanding disposition alternatives with regard to treatment for youth/families involved in the juvenile justice system.

Financiallmpact/Considerations:

There are no financial impact/considerations to Dallas County

Performance Impact Measures:

There are no specific performance measures for this grant award.

Recommendation:

It is recommended that the Dallas County Commissioners Court accept the $5,000.00 grant to the Lyle B. Medlock Treatment Center from Union Pacific Foundation ....

Recommended by:


214-698-2200 Office 214-698-5508 Fax

100

Dallas County Office of Homeland Security & Emergency Management

MEMORANDUM

TO: Commissioners Court

FROM: Doug Bass, Chief of Emergency Services

Date: June 2S, 2013

SUBJECT: HSEM Emergency Vehicles

BACKGROUND

On June 14, 2013 the Governor signed into law HB 802 (introduced by Representative Rose and

sponsored by Senator Carona) which amended the Texas Transportation Code 541.201 (1) by

adding language that authorized county owned or leased emergency management vehicles to

be classified as emergency vehicles authorized to operate with red and blue lights and sirens.

The legislation is effective immediately. (Copy Attached)

This legislative change will allow HSEM to respond more quickly to major emergencies, better

engage traffic congestion and move more quickly through traffic control points to gain access to

emergency scenes. This legislative authority was granted to all counties within the State.

OPERATIONAL IMPACT

HSEM has drafted a written procedure through which designed county authorized emergency

management vehicles will be operated. The HSEM Emergency Vehicle Operations Procedure

allows the Chief of Emergency Services to oversee the designation and operation of identified

emergency vehicles, appoint authorized vehicle operators, ensure training is completed and

oversee the periodic inspection of authorized HSEM county-owned emergency vehicles_ (Copy

Attached)

101

LEGAL IMPACT

The Civil Division of the District Attorney's office has reviewed the proposed HSEM Vehicle

policy and approves of the policy. Input was given for changes and specifications to the policy.

With regard to liability, the HSEM vehicles operating red and blue lights and sirens will be a

potential liability under the Texas Tort Claims Act to Dallas County; however, Dallas County

already has this liability with other Dallas County Vehicles.

FINANCIAL IMPACT

HSEM requested to use federal and state grant funds for the purchase and installation of

emergency vehicle lighting equipment. Some of this equipment is available at county surplus

and can be used for our vehicles. The State has denied the use of grant funds and we are

requesting Vehicles Services Division and the Budget Office to identify funds and pay for the

purchase and installation of this equipment. HSEM budget was not funded for this expenditure

since it is a new program. Estimated costs for three vehicles, including equipment, installation

and programming is $8272.57 (Price Quotes Attached)

Authorized emergency vehicles must be equipped with audible and visual signals that meet the

pertinent requirements of Sections 547.305 and 547.702 of the Texas Transportation Code.

(Copy Attached)

A three (3) day emergency vehicle operator's course is scheduled for June 24-26, 2013 and will

be conducted by Dallas County Sheriff's Department for all HSEM personnel at no costs to

HSEM. HSEM personnel will be required to complete training and operate emergency vehicles

in accordance with the HSEM Emergency Vehicle Operations Procedure. (Copy Attached)

STRATEGIC PLAN COMPLIANCE

Recommendations in this briefing are consistent with Dallas County Strategic Plan Vision 3-

"Dallas County is safe, secure and prepared".

RECOMENDATIONS

It is respectfully recommended that the Dallas County Commissioners Court:

(1) In accordance with Texas Transportation Code Section 541.201 (1) authorize HSEM to

equip designated county-owned or leased emergency management vehicles with red

and blue emergency warning lights and sirens; and

102

(2) Approve the HSEM Emergency Vehicle Operational Guidelines and authorize the Chief

of Emergency Services to designate drivers and oversee the operation of all HSEM

authorized emergency management vehicle program; and

(3) Approve the expenditure of County funds to augment the purchase and installation of

emergency equipment on identified county-owned emergency management vehicles.

Recommended by: ~ Doug Bass, Chief of Emergency Services

103

H.B. No. 802

1 AN ACT

2 relating to the definition of an authorized emergency vehicle.

3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS,

4 SECTION 1. Section 541.201(1), Transportation Code, is

5 amended to read as follows:

6 (1) "Authorized emergency vehicle li means:

7

8

(A) a f ire department or police vehicle;

(B) a public or private ambulance operated by a

9 person who has been issued a license by the [~] Department of

10 State Health Services;

11 (C) a municipal department or public service

12 corporation emergency vehicle that has been designated or

13 authorized by the governing body of a municipality;

14 (D) a county-owned or county-leased erner geney

15 management vehicle that has been designated or authorized by the

16 commissioners court;

17 l!l [~} a private vehicle of a volunteer

18 firefighter or a certified emergency medical services employee or

19 volunteer when responding to a fire alarm or medical emergency;

20 ill [+ll+} an industrial emergency response

21 vehicle, including an industrial ambulance, when responding to an

22 emergency, but only if the vehicle is operated in compliance with

23 cr iter ia in effect September 1, 1989, and established by the

24 predecessor of the Texas Industr ial Emergency Services Board of the

1

104

H.B. No. 802

1 state Firemen's and Fire Marshals ' Association of Texasi

2 (G) [+i'+l a vehicle of a blood bank or tissue

3 bank, accredited or approved under the laws of this state or the

4 United States, when making emergency deliveries of blood, drugs,

5 medicines, or organs; or

6 (H) [+G+l a vehicle used for law enforcement

7 purposes that is owned or leased by a federal governmental entity.

8 SECTION 2. This Act takes effect immediately if it receives

9 a vote of two-thirds of all the members elected to each house, as

10 provided by Section 39, Article III, Texas Constitution. If this

11 Act does not receive the vote necessary for immediate effect, this

12 Act takes effect September 1, 2013.

2

105

H.B. No. 802

President of the Senate Speaker of the House

I certify that H.B. No. 802 was passed by the House on April

3, 2013, by the following vote: Yeas 147, Nays 0, 2 present, not

voting.

Chief Clerk of the House

I certify that H.B. No. 802 was passed by the Senate on May

17, 2013, by the following vote: Yeas 31, Nays O.

Secretary of the Senate

APPROVED:

Date

Governor

3

Texas Legislature Online - 83(R) History for HB 8106

Texas Legislature Online History

Page 1 of2

Bill: HB 802 legislative Session: 83(R) Council Document: 83R 2814 JRR-D

last Action: 06/14/2013 E Effective immediately

Caption Version: Enrolled

Caption Text: Relating to the definition of an authorized emergency vehicle.

Author: Rose

Sponsor: Carona

Cosponsor:

Subjects: county Government--General (10096) Health--Emergency Services & Personnel (10384) Vehicles & Traffic--General (10865)

House Committee: Status:

EMERGENCY VEHICLES (S0303)

Homeland Security & Public Safety

Out of committee Vote: Ayes=8 Nays=O Present Not Voting=O Absent=1

Senate Committee: Status:

Intergovernmental Relations

Out of committee

Vote: Ayes=5 Nays=O Present Not Voting=O Absent=O

Actions: (descending date order) Viewing Votes: Most Recent House Vote I Most Recent Senate Vote

Description Comment Date'"

E Effective immediately 06/14/2013

E Signed by the Governor 06/14/2013

E Sent to the Governor OS/20/2013

S Signed in the Senate OS/20/2013

H Signed in the House OS/20/2013

H Reported enrolled 05/18/2013

H Senate passage reported 05/17/2013

S Record vote 05/17/2013

S Passed 05/17/2013

S Read 3rd time 05/17/2013

S Record vote 05/17/2013

S Three day rule suspended 05/17/2013

S Vote recorded in Journal 05/17/2013

S Read 2nd time & passed to 3rd reading 05/17/2013

Time

12:09 PM

http://www.capitol.state.tx.us/BillLookuplHistory.aspx?LegSess=83R&Bill=HB802

Journal Page

4077

2155

3690

3913

3590

1911

1911

1911

1911

1911

1911

1911

6/18/2013

Texas Legislature Online - ~3(R) History tor H13 lS(107 Page 2 on

S Laid before the Senate 05/17/2013 1911

S Placed on local & uncontested calendar 05/17/2013

S Not again placed on intent calendar 05/15/2013

S Placed on intent calendar 05/14/2013

S Committee report printed and distributed 05/10/2013 04:54 PM

S Recommended for local & uncontested calendar 05/10/2013

S Reported favorably w/o amendments 05/10/2013 1728

S Testimony taken in committee 05/08/2013

S Considered in public hearing 05/08/2013

S Scheduled for public hearing on ... 05/08/2013

S Referred to Intergovernmental Relations 05/03/2013 1430

S Read first time 05/03/2013 1430

S Received from the House 04/04/2013 705

H Reported eng rossed 04/03/2013 03:38 PM 1427

H Record vote RV#138 04/03/2013 1218

H Passed 04/03/2013 1218

H Read 3rd time 04/03/2013 1218

H Passed to engrossment 04/03/2013 1212

H Read 2nd time 04/03/2013 1212

H Placed on Local, Consent, and Res. Calendar 04/03/2013

H Considered in Local & Consent Calendars 03/27/2013

H Comm. report sent to Local & Consent Calendar 03/20/2013

H Committee report distributed 03/20/2013 07:55 AM

H Comte report filed with Committee Coordinator 03/19/2013 921

H Reported favorably w/o amendment(s) 03/11/2013

H Recommended to be sent to Local & Consent 03/11/2013

H Considered in formal meeting 03/11/2013

H Scheduled for formal meeting on .•. 03/11/2013

H Left pending in committee 03/07/2013

H Testimony taken/registration(s) recorded in committee 03/07/2013

H Considered in public hearing 03/07/2013

H Scheduled for public hearing on ... 03/07/2013

H Referred to Homeland Security & Public Safety 02/18/2013 402

H Read first time 02/18/2013 402

H Filed 01/29/2013

http://www.capitol.state.tx.usiBillLookuplHistory.aspx?LegSess=83R&BiII=HB802 6/18/2013

1

108

Office of Homeland Security & Emergency Management

Emergency Vehicle Operational Guidelines

I. Purpose: This policy outlines the procedures and guidelines pertaining to safety, legal operation and responsibilities associated with driving authorized emergency vehicles, within the Office of Homeland Security & Emergency Management (HSEM).

II. Compliance: All HSEM designated drivers shall drive in a prudent and responsible manner and shall adhere to applicable Texas Statutes and County Policy while operating an authorized emergency management vehicle. HSEM drivers bear the ultimate responsibility for the proper operations of all HSEM authorized emergency vehicles. Each driver shall drive with due regard for the safety of all persons using the highway. HSEM emergency vehicle drivers shall become familiar with and constantly abide by the following policies, guidelines and procedures.

III. Designation of Emergency Management Vehicles: The County Commissioner's Court, as provided by Texas Transportation Code 541.201, has authorized the Dallas County Office of Homeland Security & Emergency Management (HSEM) to operate authorized emergency management vehicles, equipped with red-blue emergency warning lights and siren, as permitted by Texas statues and County policy. All HSEM, assigned County owned or leased vehicles, shall be designated as authorized emergency vehicles. The Commission's Court approves the HSEM Chief as the approving authority for this policy and authorized him/her to take appropriate actions to enforce this policy and other appropriate provisions of the Texas Transportation Code as it relates to safe operation of authorized HSEM emergency vehicles.

IV. Emergency Response: Texas statues allow certain permissible conduct when operating an authorized emergency vehicle (Section 546.001). Texas statues define when certain permissible conduct is allowed (Section 546.002). Section 546.001 allows the use of emergency warning devices and/or siren when the driver, of an authorized emergency vehicle, is responding to an emergency call.

The operator of an authorized emergency vehicle engaging in conduct permitted by Section 546.001 shall use, at the discretion of the operator in accordance with policies of the department or the local government that employs the operator,

Office of Homeland Security & Emergency Management Emergency Vehicle Operational Guidelines 6/25/2013

2

109

audible or visual signals that meet the pertinent requirements of Sections 547.305 and 547.702.

Generally, HSEM personnel are not dispatched directly by a 911 dispatch center. They receive information from mUltiple sources; including, but not limited to, municipalities, state/federal agencies, the public, elected/appointed officials, public/private sector agencies, etc. HSEM personnel are to assess the information they receive and determine if an emergency is currently occurring or has occurred that will require an immediate emergency response. If so, they may respond to the emergency call using emergency audible and/or visual warning devices. An emergency includes serious situations or occurrences that happen unexpectedly and demand immediate action. Examples of HSEM events that may require an emergency response include, but are not limited to, responding to the Emergency Operations Center (EOC) to activate the EOC during or following an emergency response, in another jurisdiction to assist them with a mutual aid request, and response to the scene of an emergency response requiring the use of audible and/or visual warning devices.

HSEM personnel will notify the Sheriff's 911 Dispatch Center as to the nature ofthe call that said personnel are responding to and tell the telecommunicator they are traveling "emergency traffic." The H5EM personnel will report when they have arrived at the scene and/or any issues that may arise while en-route to the scene and when they depart the scene. H5EM personnel will check in and out like other emergency responders with the Sheriff's 911 Dispatch Center using a preestablished call sign (number). If they need assistance to determine if an emergency response is warranted, they may contact the Chief of HSEM or his designee.

V. Operation of Authorized Emergency Vehicles: The Texas Transportation Code outlines the legal requirements associated with the operation of an emergency vehicle. Texas statutes allow that the operator of an authorized emergency vehicle may disregard regulations governing parking, traffic directional signals, speed limits and traffic movement and/or turning as long as the operator does not endanger life or property (Section 546.001). This conduct is permissible when the operator is responding to an emergency call (Section 546.002). When responding, the operator of an emergency vehicle engaged in conduct permitted by law shall use audible and/or visual signals that meet the pertinent requirements of Sections of 547.305 and 547.702 of the Texas Transportation Code.

When responding to an emergency call, audible and/or visual warning devices shall be operated effectively to make other vehicle operators aware of your presence. Warning devices request the right-of-way and are used in an attempt to get other vehicle operators to yield to you. Drivers are required to make their presence


3

110

evident using audible and/or visual devices. Drivers should endeavor to make their intentions as clear as possible and their vehicles as visible as possible to other drivers. HSEM drivers shall not employ aggressive driving techniques to force other drivers to yield the right-of-way.

When responding to an emergency, drivers shall operate the vehicle at or as close to the posted speed limit as possible, but not to exceed ten (10) miles per hour over the posted speed limit, road and weather conditions permitting. No driver shall drive a vehicle at a speed greater than is reasonable and prudent under the conditions and shall have regard to the actual and potential hazards then existing.

When responding to an emergency, drivers shall reduce speed and exercise caution when entering controlled and uncontrolled intersections, crossing railroad intersections, manipulating traffic congestion, passing vehicles, entering a pedestrian crosswalk, engaging a school bus, when receiving direction from a law enforcement officer, backing the vehicle and maneuvering at an incident scene.

When responding to a call, in a non-emergency response mode, the vehicle will be operated without any audible or visual warning devices and be in compliance with all state motor vehicle laws that apply to civilian traffic.

HSEM authorized emergency response vehicles are not considered law enforcement vehicles and will not be used for that purpose. There is no pursuit policy for HSEM vehicles, no law enforcement activities allowed, including but not limited to, pursuit, traffic stops, or police escorts.

All persons driving or riding in a HSEM vehicle shall wear seats belts in accordance with County policy and State statutes.

VI. Authorized Operators: The Chief of HSEM shall approve and designate all HSEM employees authorized to operate approved emergency vehicles. The Chief may revoke an employee's authority to operate an approved emergency vehicle when in his/her judgment that such actions are warranted. The employee will be immediately notified in writing of the decision.

All HSEM authorized emergency vehicle operators must obtain and maintain a State of Texas Class "c" Driver's license or higher. They must adhere to any restrictions placed on them by the license. Any loss of driving privileges (criminal charge, administrative suspension or revocation) will be immediately reported by the employee, to the HSEM Chief and will immediately terminate their driving privileges for all County vehicles (including authorized emergency vehicles). All HSEM employees must be in full compliance with County Policy and State statutes in order to operate a county owned or leased emergency vehicle. Further, HSEM drivers


4

111

shall not be allowed to operate an HSEM authorized emergency vehicle on a court ordered occupational driver's license, if this situation occurs.

VII. Required Training: Prior to operation of designated HSEM emergency vehicles each designated employee shall successfully complete an approved emergency vehicle drivers training course. This training course shall meet or exceed emergency vehicle drivers training requirements, completed by law enforcement and/or fire service personnel, within the State of Texas. Driver training shall under the supervision of a qualified instructor, consist of both classroom and hands-on practical application training. The HSEM Chief shall ensure authorized emergency vehicle operators complete all emergency vehicle driver training requirements and will maintain a training file that includes a certificate of successful completion and training outline for each HSEM employee authorized to operate an emergency vehicle. Minimally, refresher driver training shall be completed every three years.

VIII. Duty of Care: Each HSEM designated employee, while operating an authorized emergency vehicle, shall act in accordance with the duty of care as outlined in Section 546.005 of the Texas Transportation Code. Authorized emergency vehicles must be operated with appropriate regard for safety of all persons and with regard for the safety of others. HSEM designated personnel must comply with all applicable requirements of the Texas Transportation Code while operating an authorized emergency vehicle. Any driver observed breaking any traffic laws or driving any vehicle in an aggressive manner will be subject to disciplinary action including suspension of driving privileges.

IX. EqUipment, Inspection and Maintenance of vehicles: Authorized emergency

vehicles must be equipped with audible and visual signals that meet the pertinent

requirements of Sections 547.305 and 547.702 of the Texas Transportation Code.

Each HSEM authorized emergency vehicle shall be properly inspected and

maintained by the County and meet similar requirements for those established for

law enforcement and other County emergency vehicles. The HSEM Duty Officer shall

inspect all authorized emergency vehicles, on a weekly basis, to ensure the proper

operation of the vehicle and emergency warning equipment and devices. When the

vehicle or emergency warning equipment is found to be defective or in need of

service it shall be removed from operation until the issue is resolved.

X. Polley Review: This policy shall be reviewed periodically by HSEM and updated as appropriate. The policy is effective immediately and will remain in effect until rescinded by the Commissioner's Court.


112

5

Acknowledgement: I, acknowledge that 1 have received a copy of the Office of Homeland Security & Emergency Management Vehicle Operational Guidelines and have been trained and understand the items and instructions contained in the policy. Also, I understand the importance of safe operating guidelines contained in this document.

Signed _______________ Date ___________ _

Approved: HSEM Chief Date


Doug Bass

From: Sent: To: Subject:

Doug:

113

Randall Miller Tuesday, June 25, 2013 4:38 PM Doug Bass legal impact for briefing on HSEM county vehicles

Here is what I would say under legal impact:

"The Civil Division of the District Attorney's office has reviewed the proposed HSEM Vehicle policy and approves of the policy. Input was given for changes and specifications to the policy. With regard to liability, the HSEM vehicles operating red and blue lights and sirens will be a potential liability under the Texas Tort Claims Act to Dallas County; however, Dallas County already has this liability with other Dallas County Vehicles."

I hope that is clear. You can reword it a little if you think it needs it.

Thanks for the update and phone call. Let me know if I can do anything else.

Randall Miller Assistant Criminal District Attorney Civil Division Criminal District Attorney's Office Dallas County, Texas Office: 214-653-7358 Fax: 214-653-6134

The information contained in this email message is privileged and confidential and is intended only for the exclusive use of the addressee. The term "privileged and confidential" includes, without limitation, attorney-client privileged communications, attorney work product, and any other proprietary information. Nothing in this email is intended by the attorney to constitute a waiver of the confidentiality of this message. If the reader of this message is not the intended recipient, or employee/agent of the intended recipient, you are hereby notified that any use, disclosure, dissemination, duplication, distribution or the taking of any action because of this communication is unauthorized and strictly prohibited. If you have received this email transmission in error, please contact the sender by reply e-mail and destroy all copies of the original message. Please virus check all attachments to prevent widespread contamination and corruption of files and operating systems.

1

DALLAS COUNTY

CRAIG WATKINS DISTRICT A TIORNEY CIVIL DIVISION

To: Gordon Hikel, Chief, Civil Section

From: Randall Miller, ADA

September 4, 2012

114

Re: Proposed legislative change to Texas Transportation Code § 541.201 by Dallas County to include Emergency Management vehicles to be enabled to nse lights and sirens.

Legal Opinion

Dallas County and specifically the Emergency Management Division is proposing a legislative change to Texas Transportation Code § 541.201 to include emergency management vehicles owned or operated by the state, county, or municipal emergency management departments. This change is being requested in order to assist the emergency management response to a situation(s) with the ability to use lights and sirens on their respective vehicles.

II. Current Law

Texas Transportation Code § 541.201(1) listed the vehicles which are classified as "authorized emergency vehicle(s)." Under the current statute only municipal emergency vehicles are included in this category of vehicles with no mention of county vehicles. Having the classification as an authorized emergency vehicle allows the driver of that vehicle to operate red and blue lights and sirens. Currently, Texas Transportation Code § 541.201 (1) reads as follows:

In this subtitle:

(1) "Authorized emergency vehicle" means:

(A) a fire department or police vehicle;

(B) a public or private ambulance operated by a person who has been issued a license by the Texas Department of Health;

115

(C) a municipal department or public service corporation emergency vehicle that has been designated or authorized by the governing body of a municipality;

(D) a private vehicle of a volunteer firefighter or a certified emergency medical services employee or volunteer when responding to a fire alarm or medical emergency;

(E) an industrial emergency response vehicle, including an industrial ambulance, when responding to an emergency, but only if the vehicle is operated in compliance with criteria in effect September 1, 1989, and established by the predecessor of the Texas Industrial Emergency Services Board of the State Firemen's and Fire Marshals' Association of Texas;

(F) a vehicle of a blood bank or tissue bank, accredited or approved under the laws of this state or the United States, when making emergency deliveries of blood, drugs, medicines, or organs; or

(0) a vehicle used for law enforcement purposes that is owned or leased by a federal governmental entity.

Once a vehicle is designated as an authorized emergency vehicle the operator of said vehicle may disregard most of the traffic laws of the State of Texas; provided it is done with lights and sirens activated and used with the duty of care for the safety of all persons. The permissible conduct which is allowed under Chapter 546 of the Texas Transportation Code is defined in Texas Transportation Code § 546.001. The requirement for the lights and sirens to be activated is found in Texas Transportation Code § 546.003. In the current context, the use of lights and sirens on a vehicle would only be applicable in situations where the driver was responding to an emergency call as defined by Texas Transportation Code § 546.002. Moreover, responding to an emergency with the use oflights and sirens must be done with a duty of care for the safety of all persons. See Texas Transportation Code § 546.005.

III. Analysis

The proposed legislative change would include language in Texas Transportation Code § 541.201(1) to read as follows:

(H) a government owned marked emergency management vehicle operated by state, county, or municipal designated emergency managemeut officials.

This language has been proposed as a first draft. To fall under the proposed legislative change a vehicle must be "(I) a government owned, (2) marked, (3) emergency management vehicle." I suggest the requirements for a (2) marked and (3) emergency management vehicle above are appropriate. However, I would not limit the range of vehicles to solely "owned" government vehicles in (I) above. I propose "government owned or leased" vehicles to be included.

116

Additionally, the requirement that these vehicles be "operated by state, county, or municipal designated emergency management officials" appears to be appropriate.

IV. Conclusion

As outlined above my proposed legislative change to Texas Transportation Code § 541.201(1) would read:

(H) a government owned or leased, marked, emergency management vehicle operated by state, county, or municipal designated emergency management officials.

*** Note: I have included some extra commas to indicate the different requirements. Also note, that the first draft of the proposed legislative change was labeled subsection (G). Subsection (G) is already in use in the current law, so the new subsection would need to be subsection (H).

Sincerely,

Randall Miller Assistant Criminal District Attorney

117 Pursuit Safety, Inc. 111111111111111111111111111111

FlU ",5 U IT 4947 State Hwy 276, Royse City, TX 75189 Phone: 972-772-4747

RO#: 25366 Estimate SAF'I!:TY, iNC.

Fax 972·722·1624 Info Email [email protected] Page: 1

Sold To: Bill To: Vehicle: Repair Order: DALLAS CO COMM Mllrk Weathersby 600 Com"lerce Street 7th Floor, Room 750 Pallas, TX 75202

DALLAS CO COMM Mlirk Weathel'$by SOD Commerce Street 7th Floor, Room 750 Dallas, TX 75202

2006 Ford Crown Victoria Eng: Tran: VlN: 2FAFP71V08X146555 Mileage In: OUt: PDate: Clr:

Sel'l/Ice Writer: Ivan PO Number: Date In: 0511412013 Date Out: Driver: Mark Weathersby

Pn: (214) 653-6246

WORKDESC.:

Labor:

Parts:

Pn: (214) 653-6246 Climer- $erial #: Lie: AE004 SI: TX Fleet:AEOO4 Quotes are good for 30 days

INSTALL AS124 SIREN SPEAKERS ON PIB, 2 M4S FORARD ON PIB, 2 M4S ON ANGLE BRACKETS, TOMAR STROBES IN FRONT TURN SIGNAL HOUSINGS, WIGWAG, CODE 3 2147 LIGHTBAR, SA400 SIREN CONTROLLER, LIGHTING CONTROL BOX, AND WINGMAN IN REAR DECK

Description Extended

INSTALL HEADLIGHT FLASHER-MOONT AND WIRE

INSTALL REAR DECK MOUNTED LIGHTS-MOUNT AND WIRE

INSTAI,L LIGHTING CONTROL BOX- MOUNT AND WIRE

INSTALL PUBLIC SAFETY LIGHT BAR -MOUNT AND WIRE

INSTALL CONCEALED PARKING LAMP LED INSERTS INTO DOUBLE CASED HEAD/TAIL LIGHT ASSEMBLIES (This requires that the outer plastics of the light assy. be cutout with a hot knife to gain access to the area for the led to be installed, after mounting the led the plastic that was cut out to gain access has to be put back in place and resealed. If resealing is not done it will allow the head/tail light assembly to fog over with moisture.)

INSTALL TWO (2) SIREN SPEAKERS-MOUNT AND WIRE

SIREN AMFLIFER-2 PIECE (REMOTE) MOUNT

INSTALL FRONT MOUNTED WARNING LIGHTS-MOUNT AND WIRE

INSTALL STROBE POWER SUPPLY- MOUNT AND WIRE

75.00

125.00

125.00

200.00

150.00

106.88

140.63

250.00

112.50

Labor Sub Total: 1285.01

Description List Ea.

3' CABLE 0.00 2 HEAD POWER SUPPLY 0.00 TOMAR 2 Head Power Supply w/3' & 6' cables WI 2-strobe 0.00 tubes CLEAR STROBE LAMP 0.00 CLEAR STROBE LAMP 0 . 00 6' CABLE 0.00 Face Plate 3IN FITS ABLE 2 SHO-ME SWITCH BOX 0.00 Face Plate SVP SA430/SA441 3 0.00 USED AS124 SPEAKER 0.00 USED CARSON SIREN 0.00 OLD SWITCH BOXES 0.00 USED WINGMAN 0.00 1992 Crown Vic Gutterless Hook Kit 18.75 SPLIT COLOR W/CLEAR OUTER LENS, SIDE-BY-SIDE, RED/BLUE224.00 ONLY ANGLE BRACKET FOR PUSHBUMPER LIGHTS, M4, LINZ6 & 39.60 TIR3-S(set of two) L BRACKET FOR PUSHBUMPER LIGHTS, M4, LINZ6 & TIR3-S(set39.60 of two)

100% Solid-State, Headlight/Grille Light Flasher, 2 Outlet, 160 Watts Per Outlet, 7 Flash Patterns, For Positive switching Headlights (Replaces SSF2150) USED CODE 3 LIGHTBAR FROM DCC STOCK

76.00

0.00

Price Ea. Qty Extended

0.00 1.00 0.00 0.00 1. 00 0.00 0.00 1.00 0.00

0.00 1.00 0.00 0.00 1.00 0.00 0.00 1. 00 0.00 0.00 1.00 0.00 0.00 1.00 0.00 0.00 2.00 0.00 0.00 1.00 0.00 0.00 1. 00 0.00 0.00 1.00 0.00

15.00 1.00 15.00 118.50 4.00 474.00

35.00 1.00 35.00

35.00 1.00 35.00

40.20 1.00 40.20

0.00 1.00 0.00

Parts Sub Total: 599.20

Job Sub Total: 1884.21

118

1111111111111 "" 11111111" III Pursuit Safety, Inc. P U ",5 U IT RO#: 25369 ; A '" E T Y , I '" C •

4947 State Hwy 276, Royse City, TX 75189 Phone: 972-772-4747 Estimate Fax 972-722-1624 Info Email [email protected] Page: 1

Sold To: Bill To: VehiCle: DALlAS CO CO\'ilM Mark Weathersby 600 Commerce Street 7th Floor, Room 750 0a1la8, TX 75202

DALlAS CO COMM \iIIark Weathersby 600 Commerce Stfeat 7th Floor, ROOm 750 Dalllls, TX 75202

2007 FORD Expedition RWD !El1g: ~~ 5.4.. tran: \.tiN: 1FMFU15507LA95513 Mileage In: Out: P Date: Clr: i::amel'll Serial #:

Repair Order: Servlce.Writer: Ivan pO Number. Date In: 0511412013 OateOut: Driver:

Pn: (214) 653-6246

WORKDESC.:

Labor:

Parts:

Pn: (214) 653i246 L1c: AEo02 St: TX Fleet:AEOO2 Quotes are good for 30 days .

REMOVE 4 HEXABRITES FROM PIB. 4 TIR 3's FROM BODY SIDES, 4 HEXABRITES FROM REAR, SOUND OFF LIGHT ABOVE MIRROR, AND SA400 SIREN. INSTALL 2 M4s FACING FORWARD, 2 M4s ON ANGLE BRACKETS, 2 M4s ON EACH srDE OF BODY, USED CODE 3 2147 LIGHTBAR, SA400 SIREN CONTROLLER, LIGHTING CONTROLLER SWITCHBOX, WIRE ARROWSTICK CONTROLLER AND MOUNT TO REAR OF CONSOLE, RELOCATE 3 OUTLET RECEPTACLE, 2 M4s IN TOP OF REAR WINDOW, AND 2 M4s ON REAR DOOR.

Description

REMOVE FRONT MOUNTED WARNING LIGHTS-MOUNT AND WIRE x 3 sets

REMOVE REAR MOUNTED LIGHTS (LP LIGHT, BUMPER LIGHTS, TRUNK LIGHTS) x 3 sets

REMOVE WINDSHIELD OR DASH MOUNTED WARNING LIGHT-MOUNT AND WIRE

REMOVE SIREN AMPLIFIER-l PIECE

INSTALL FRONT MOUNTED WARNING LIGHTS-MOUNT AND WIRE x 2 sets

INSTALL 2 leds on each side of body x 2 sets

SIREN AMPLIFER-l PIECE


INSTALL LIGHTING CONTROL BOX- MOUNT AND WIRE

INSTALL ARROW STICK CONTROLER

INSTALL 2 M4S HIGH IN BACK GLASS

INSTALL 2 M4S ON BACK DOOR

Extended

l35.00

135.00

45.00

45.00

250.00

250.00

95.63

200.00

125.00

101. 25

125.00

125.00

Labor Sub Total: 1631. 88

Description List Ea. Price Ea. Qty Extended

3 IN. FACE PLT SO VP SW PAK SA400 USED SA400 SVP SIREN

0.00 0.00

Gutterless GM vehicles 44.12 SPLIT COLOR W!CLEAR OUTER LENS, SIDE-BY-SIDE, RED!BLUE224.00 ONLY ANGLE BRACKET FOR PUSHBUMPER LIGHTS, M4, LINZ6 & 39.60 TIR3-S(set of two) L BRACKET FOR PUSHBUMPER LIGHTS, M4, LINZ6 & TIR3-S(set39.60 of two) USED CODE 3 LIGHT BAR FROM DCC STOCK 0.00

0.00 0.00

35.30 ll8. SO

35.00

35.00

0.00

PLEASE SIGN AND RETURN WITH A PO# TO AUTHORIZE WORK

1. 00 0.00 1.00 0.00 1.00 35.30

12.00 1422.00

1. 00 35.00

2.00 70.00

1. 00 0.00



119

11111111111111111111 1111111111 Pursuit Safety, Inc. PU~UIT 4947 State Hwy 276, Royse City, TX 75189

Phone: 972·772-4747 ROO: 25370 Estimate INC.

Fax 972·722·1624 Info Email [email protected] Page: 1

Sold To: Bill To: Vehicle: DALLAS co COMM Mark Weathersby 600 Commerce street 7th Floor, Room 750 Dallas, TX 75202

PALLAS CO COMM Mark Weathersby 500 Commerce Street 7t~ Floor, Room 750 Dallas, TX '1'5202

2007 Ford Expedition RwP Efl9: V8-330 5.4.. Tran: VJN: 1FMFU15527LA95514 !'JIlleage In: Out: PDate: Clr: camera Seri", #:

Repair Order: ~rvlce writer: Ivan PO Number: Date In: 0511412013 Date Out: Driver: Mark Weathersby

Pn: (214) 653-6246

Sei'vice WORKDESC.:

labor:

Parts:

Pn: (214) 653-6246 Uc: AE003 St. TX Fleet:AE003 Quotes are good for 30 days

REMOVE 4 HEXABRITES FROM PIB, 4 TIR 3's FROM BODY SIDES, 4 HEXABRITES FROM REAR, SOUND OFF LIGHT ABOVE MIRROR, AND SA400 SIREN. INSTALL 2 M4s FACING FORWARD, 2 M4s ON ANGLE BRACKETS, 2 M4s ON EACH SIDE OF BODY, USED CODE 3 2147 LIGHTBAR, SA400 SIREN CONTROLLER, LIGHTING CONTROLLER SWITCHBOX, WIRE ARROWSTICK CONTROLLER AND MOUNT TO REAR OF CONSOLE, RELOCATE 3 OUTLET RECEPTACLE, 2 M4s IN TOP OF REAR WINDOW, AND 2 M4s ON REAR DOOR.

Description

REMOVE FRONT MOUNTED WARNING LIGHTS-MOUNT AND WIRE x 3 sets

REMOVE REAR MOONTED LIGHTS (LP LIGHT, BUMPER LIGHTS, TRUNK LIGHTS) x 3 sets

REMOVE SIREN AMPLIFIER-l PIECE

REMOVE WINDSHIELD OR DASH MOUNTED WARNING LIGHT-MOUNT AND WIRE

INSTALL FRONT MOUNTED WARNING LIGHTS-MOUNT AND WIRE x 2 sets

Extended

135.00

INSTALL REAR MOONTED LIGHTING MOUNT AND WIRE (LP LIGHTS, BUMPER LIGHTS, TRUNK LIGHTS) x 2 sets

135.00

45.00

45.00

250.00

250.00

SIREN AMPLIFER-1 PIECE


INSTALL LIGHTING CONTROL BOX- MOUNT AND WIRE

INSTALL ARROW STICK-CONTROLLER

INSTALL 2 M4s HIGH IN BACK GLASS

INSTALL 2 M4s ON REAR DOOR

Description

3 IN. FACE PLT SO VP SW PAR SA400 USED SA400 SVP SIREN

ListEs.

0.00 0.00

Gutterless GM vehicles 44.12 SPLIT COLOR W!CLEAR OUTER LENS, SIDE-BY-SIDE, RED!BLUE224.00 ONLY ANGLE BRACKET FOR PUSHBUMPER LIGHTS, M4, LINZ6 & 39.60 TIR3-S(set of two) L BRACKET FOR PUSHBUMPER LIGHTS, M4, LINZ6 & TIR3-s (set 39.60 of two) USED CODE 3 LIGHTBAR FROM Dec STOCK 0.00

95.63

200.00

125.00

101. 25

125.00

125.00

labor Sub Total: 1631. 88

Price Ea. Qty Extended

0.00 LOO 0.00 0.00 LOO 0.00

35.30 1.00 35.30 118.50 12.00 1422.00

35.00 1.00 35.00

35.00 2.00 70.00

0.00 1.00 0.00



PLEASE SIGN AND RETURN WITH A PO# TO AUTHORIZE WORK

TRANSPORT A nON CODE CHAPTER 546; OP120"-TION OF AUTHORIZED EME... Page 1 of 5

TRANSPORTATION CODE

TITLE 7. VEHICLES AND TRAFFIC

SUBTITLE C. RULES OF THE ROAD

CHAPTER 546. OPERATION OF AUTHORIZED EMERGENCY VEHICLES AND CERTAIN

OTHER VEHICLES

SUBCHAPTER A. AUTHORIZED EMERGENCY VEHICLES

Sec. 546.001. PERMISSIBLE CONDUCT. In operating an authorized

emergency vehicle the operator may:

(1) park or stand, irrespective of another provision of

this subtitle;

(2) proceed past a red or stop signal or stop sign, after

slowing as necessary for safe operation;

(3) exceed a maximum speed limit, except as provided by

an ordinance adopted under Section 545.365, as long as the operator

does not endanger life or property; and

(4) disregard a regulation governing the direction of

movement or turning in specified directions.

Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995.

Sec. 546.002. WHEN CONDUCT PERMISSIBLE. (a) In this

section, "police escort" means facilitating the movement of a

funeral, oversized or hazardous load, or other traffic disruption for

public safety purposes by a peace officer described by Articles 2.12

(1) - (4), (8), and (22), Code of Criminal Procedure.

(b) Section 546.001 applies only when the operator is:

(1) responding to an emergency call;

(2) pursuing an actual or suspected violator of the law;

(3) responding to but not returning from a fire alarm;

(4) directing or diverting traffic for public safety

purposes; or

(5) conducting a police escort.

Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995. Amended

http://www.statutes.legis.state.tx.uslDocs/TNlhtmlTN.546.htm 6/18/2013

lKA1'4:5rUKlAlIUN CUUb CttA!:' IbK '40. UJ:':t211\11UN UJ:< AUIHUKlZEU EME... Page 2 of 5

by Acts 2003, 78th Leg., ch. 66, Sec. I, eff. May 16, 2003.

Amended by:

Acts 2005, 79th Leg., Ch. 834, Sec. 1, eff. June 17, 2005.

Sec. 546.003. AUDIBLE OR VISUAL SIGNALS REQUIRED. Except as

provided by Section 546.004, the operator of an authorized emergency

vehicle engaging in conduct permitted by Section 546.001 shall use,

at the discretion of the operator in accordance with policies of the

department or the local government that employs the operator, audible

or visual signals that meet the pertinent requirements of Sections

547.305 and 547.702.


Sec. 546.004. EXCEPTIONS TO SIGNAL REQUIREMENT. (a) A

volunteer fire fighter who operates a private vehicle as an

authorized emergency vehicle may engage in conduct permitted by

Section 546.001 only when the fire fighter is using visual signals

meeting the pertinent requirements of Sections 547.305 and 547.702.

(b) An authorized emergency vehicle that is operated as a

police vehicle is not required to be equipped with or display a red

light visible from the front of the vehicle.

(c) A police officer may operate an authorized emergency

vehicle for a law enforcement purpose without using the audible or

visual signals required by Section 546.003 if the officer is:

(1) responding to an emergency call or pursuing a

suspected violator of the law with probable cause to believe that:

(A) knowledge of the presence of the officer will

cause the suspect to:

(i) destroy or lose evidence of a suspected

felony;

(ii) end a suspected continuing felony before

the officer has obtained sufficient evidence to establish grounds for

arrest; or

the suspect or the

(B)

(iii) evade apprehension or identification of

suspect's

because

vehicle; or

of traffic conditions on a multilaned

http://www.statutes.legis.state.tx.us/Docs/1Nlhtm/1N.546.htm 6/1812013

TRANSPORTATION CODE CHAPTER 546. OFt22A nON OF AUTHORIZED EME... Page 3 of 5

roadway, vehicles moving in response to the audible

or visual signals may:

(i) increase the potential for a collision; or

(ii) unreasonably extend the duration of the

pursuit; or

(2) complying with a written regulation relating to the

use of audible or visible signals adopted by the local government

that employs the officer or by the department.

Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. sept. 1, 1995.

Sec. 546.005. DUTY OF CARE. This chapter does not relieve the

operator of an authorized emergency vehicle from:

(1) the duty to operate the vehicle with appropriate

regard for the safety of all persons; or

(2) the consequences of reckless disregard for the safety

of others.


Sec. 546.006. DESIGNATED EMERGENCY VEHICLE DURING DECLARED

DISASTERS. (a) From recommendations made under Section 418.013 (c) ,

Government Code, the department shall designate which vehicles may be

operated by which designated organizations as emergency vehicles

during declared disasters.

(b) A vehicle designated under Subsection (a) may be operated

by a designated organization as if the vehicle were an authorized

emergency vehicle under this subtitle if:

(1) the governor declares a state of disaster under

Section 418.014, Government Code;

(2) the department requests assistance from the

designated organization; and

(3) the vehicle is operated by the designated

organization or a member of the designated organization in response

to the state of disaster.

(c) The department shall adopt rules as necessary to implement

this section.

http://www.statutes.legis.state.tx.us/Docs/TNlhtmfTN.546.htm 611812013

IKAN:Sl'UKIAllUN CUDE CHAPTER 546. Ol'J.23A.TlON OF AUTHORIZED EME... Page 4 of 5

Added by Acts 2007, 80th Leg., R.S., Ch. 258, Sec. 5.02, eff.

September 1, 2007.

Sec. 546.007. CLOSURE OF ROAD OR HIGHWAY BY FIREFIGHTER.

(a) This section applies only to a firefighter who is employed by or

a member of:

(1) a fire department operated by an emergency services

district;

(2) a volunteer fire department; or

(3) a fire department of a general-law municipality.

(b) A firefighter, when performing the firefighter's official

duties, may close one or more lanes of a road or highway to protect

the safety of persons or property.

(c) The closure shall be limited to the affected lane or lanes

and one additional lane unless the safety of emergency personnel

operating on the road or highway requires more lanes to be closed.

(d) In making a closure under this section, the firefighter

shall deploy one or more authorized emergency vehicles with audible

and visual signals that meet the requirements of Sections 547.305 and

547.702.

Added by Acts 2011, 82nd Leg., R.S., Ch. 490, Sec. 1, eff. September

1, 2011.

SUBCHAPTER B. OPERATION OF CERTAIN FIRE-FIGHTING EQUIPMENT

Sec. 546.021. MUTUAL AID ORGANIZATIONS. (a) Two or more

businesses whose activities require the maintenance of fire-fighting

equipment may form a mutual aid organization in which the member

businesses agree to assist each other during an emergency by

supplying fire-fighting equipment or services.

(b) The presiding officer or director of an organization

formed under this section shall deliver a list to the county fire

marshal, or to the commissioners court of a county if the county does

not have a fire marshal, in each county in which a member business is

located. The list must contain the name of the registered owner and

license plate number of each motor vehicle that each member intends

to use in supplying fire-fighting equipment or services.

http://www.statutes.legis.state.tx.uslDocs/TNlhtmlTN.546.htm 6/18/2013

TRANSPORTATION CODE CHAPTER 546. 0P124<\ TION OF AUTHORIZED EME... Page 5 of 5

(c) If the county fire marshal or commissioners court

determines that the operation of the vehicles on the list is in the

public interest and not a threat to public safety, the marshal or

court shall approve the list.

(d) On approval of the list by the county fire marshal or

commissioners court, a person operating a listed motor vehicle in

response to a call for emergency fire-fighting assistance from a

member has the rights and restrictions placed by this subtitle on the

operator of an authorized emergency vehicle.

(e) A county is not liable for damage to a person or property

caused by a person approved by the county under this section to

operate a motor vehicle for emergency fire-fighting assistance.


http://www.statutes.legis.state.tx.uslDocs/TNlhtmlTN.546.htm 6/1812013

lexas Hansponauon Loae - "ecuon :l'l/.JV:l. Kesl12st0ns vn use VI LIgms - lexas Att ... page 1 ot 1

onecle (I;> Police Laws I<- Texas Attornev !I>- Texas Law Jr> Texas Used Car

Court Opinions us Supreme Court us Tax Court Board ofPatenl Appeals

State Laws Alabama Arizona California florida Georgia illinois Indiana Massachusetts Michigan Nevada New Jersey New York North Carolma Oregon Pennsylvania Texas Virginia Washington

US Coue 1 USC· Gerutral Pravisinns 2 USC - The Congres~ 3 USC· The President 4 USC - Fillg and Seal 5 USC· GOY! Organization 6 USC - Domestic Security 7 USC - Agricujture a usc -Aliens and Nationality 9 USC - Arbitration 10 USC -Armed Forces 11 USC - Bankruptcy 12 USC - Banks and Banking 13 USC - Census 14, USC" CQast Guard 15 USC - Commerce and Trade 16 USC· COll~ervaliQn 17 USC" Copyrighls IS USC - Crimes 19 USC - Customs Duties 20 USC" Education 21 USC" food and Drugs 22 USC - Foreign Relations 23 USC - Highways 24 USC" Hospitals 25 USC" Indians 26 USC - Internal Revenue Code 27 USC" Intoxicating Liquors 28 USC - Iudicim:y 29 USC - Labor 30 USC - Mineral Lands 31 USC- Money and flnance 32 USC- National Guard 33 USC - Navigation 34 usc - Navy (repealed) 35 USC· Patents 36 USC" Patriotic Societies 37 USC - Uniformed Services 38 USC - Veterans' Benefits 39 usc - Postal Service 40 USC· Public Property 41 usc - Public Contracts 42 USC· Public Health 43 USC - Public Lands 44 USC" Public Prlnting 4S USC - Railroads 46 USC - Shipping 47 USC· :rele~om 48 USC -Territories 49 USC· Transportation 50USe- War

US Constitution Preamble Art. I - Legislative Art. II - Executive ArI. II!. Judicial Art. IV· Slates· Relations Art. V· Mode of Amendment Art. VI· Prior Del;lts Art VI! -Ratification

Texas Transportation Code - Section 547.305. Restrictions On Use Of Lights Lfml.!Jl:.~i.earch Home> Texas Laws> Transportation Code> Texas Transportation Code - Section S47.3OS. Restrictions On Use Of Lights

§ 541.305. RESTRICTIONS ON USE OF LIGHTS. (a) A motor vehicle lamp Or illuminating device, other than a headlamp, spotlamp, aUEiliary lamp, turn signal lamp, or emergency vehicle or school bus warning lamp, that projects a beam with an intensity brighter than 300 candlepower shall be directed so that no part of the high-intensity portion of the beam strikes the roadway at a distance of more than 75 feet from the vehicle.

(b) Except as expressly authorized by law, a person may not operate or move equipment or a vehicle, other than a police vehicle, with a lamp or device tbat displays a red light visible from directly in f.ront of. the center of the equipment or vehicle.

(c) A person may not operate a motor vehicle equipped with a red, white, or blue beacon, flashing, or alternating light unless the equipment is,

(l) used as specifically authorized by this chapter;

(2) a running lamp, headlamp, tai1lamp, backup lamp, or turn signal lamp that is used as authorized by law.

(d) A vehicle may be equipped with alternately flashing lighting equipment described by Section 541.701 or 547.702 only if the vehicle is:

(1) a school bus; (2) an authori~ed emergency vehicle; (3) a church bus that has the words "church bus"

printed on the front and rear of the bus sa as to be clearly discernable to other vehicle operators;

(4) a tow truck while under the direction of a law enforcement officer at the scene of an accident or while hooking up to a disabled vehicle on a roadway; or

(5) a tow truck with a mount.ed light bar which has turn signals and stop lamps in addition to those required by sections 547.322, 547.323, and 547.324, Transportation Code.

(el A person may not operate highway maintenance Ot· service equipment, including snow-removal equipment, that is not equipped with lamps or that does not display lighted lamps as required by the standards and specifications adopted by the Texas Department of Transportation.

(f) In this section "tow truck" means a motor vehicle or mechanical device that is adapted or used to tow, winch, or move a diSabled vehicle.

Acts 1995, 14th Leg., eh. 165, § 1, eft. Sept. 1, 1995. Amended by Acts 1999, 16th Leg., ch. 360, § 1, eff. JUly 1, 1999.

Section: Previous 547.206 547.207 547.208 547.301 547.302 ~7.302. i47.304 547.305 547.321 547.3215 547.322 547.323 547.324 547.325 ;;47.326 Next

Last modified: August 11, 2007

DJ1W Elder Law Attorney www.TheHaleLawFirm.com

Medicaid Planning, VA Benefits, Estate Planning, Asset Protection AdChoices [l>

http://law.onecle.com/texas/transportationJ54 7 .305.00 .html

Renew with MRP

and get a

FREE Travel Bag

LJ

6/1712013

Texas Transportation Code - Section 547.702. Add1261al Equipment Requirements For A. .. Page 1 of 1

onede [,s_cI

5> Police Laws "'" Texas Attornev $> Texas Law "'" At(omeV at Law

Court Opinions us Supreme Cour! USTIlXCourt Board afPatent Appeals

State Laws Alabama Arizona Callfurnla Florida Georgia UfulOis Indiana Massachusetts Michigan Nevada New Jersey NewYork North Carolina Oregon I'ennsylvania Texas Virginia Washington

US Code

1 usc· Ganeml ProVisions 2 USC· The congress 3 USC· The I'r~sident 4 USC - Flag and Seal 5 USC " Govt Organization G USC - Domestic Securtty 7 USC - Agriculture B USC" Aliens and Nationality 9 USC- Arbitration 10 USC Armed Forces 11 USC Bankruptcy 12 USC Banks and flanking nusc CeMus 14 USC Coast Guard 13 USC Conunerce and Trade 16 USC ConseIVation 17 USC Copyrights 18 USC cnmes 19 USC Customs Duties 20 tlSC Education 21 USC Food ~nd Drugs n USC foreign Relations 23 USC Highways 24 USC Hospitals 2S USC Indians 26 USC Internal Revenue Code 27 USC intOxicating Liquors 28 USC Judiciary 29 USC Labor 30 USC Mineral Lands 31 USC Money and Finance 32 USC National Guard 33 USC Navigation 34 USC Navy {repealed} 35 USC" Patents 36 USC· Pamotic Societies 37 USC - Uniformed Services 38 USC· Veterans' Benefits 39 USC· Postal Servil::e 40 USC· Public Property 41 USC" Public COlltracts 42 USC" Public Health 43 USC· Publk Lands 44 USC· Public Printing 4S USC· Railroads 46 USC - Shipping 47 USC· Telecom 48 USC· Territories 49 USC "Transportation 50 USC-War

US Constitution Preamble Art.I-l.egislative Art- II· Executive Art. m • Judicial Art. IV· States' Relations Art. V· Mode of Amendment Art. VI - Prior Irebts Art VU - Ratification

Texas Transportation Code - Section 547.702. Additional Equipment Requirements For Authorized Emergency Vehicles

Legal Researcj,LHoffi?" Texas Laws,. Inmsportation Code> Texas Transportation Code - Section S47.702. AdditionaJ Equipment Requirements For Authorited EmergencyVehicles

Barracuda Spam Firewall www.Barracuda.com

50,000 customers worldwide. No Per User Fees. Free Eval!

§ 547.702. ADDITIONAL EQUIPMENT REQUIREMENTS EOR AUTHORIZED EMERGENCY VEHICLES. (a) An authorized emergency vehicle may be equipped with a siren, e&haust whistle, or bell:

(1) of a type approved by the department; and (2) that emits a sound audible under normel conditions

at a distance of at least 500 feet. (b) The operator of an authorized emergency vehicle shall

use the lliren, whistle, or bell when necessary to warn other vehicle operators or pedestrians of the approach of the emergency vehicle.

(c) EKcept as provided by this section, an authorhed emergency vehicle Shall be equipped with signal lamps that,

(1) are mounted as high and as widely spaced laterally as practicable;

(2) display four alternately flallhing red lights, two located on the front at the same level and two located on the rear at the same level; and

(3) emit a light visible at a distance of: 500 feet in normal sunlight.

(d) A priVate vehiCle operated by a volunteer firefighter responding to a fire alarm or a medical emergency may, but is not required to, be equipped with signal lamp~ that comply with the requirements of Subsection (c).

(e) A private vehicle operated by a volunteer firefighter responding to a fire alarm or a medical emergency may be equipped with a signal lamp that is temporarily attached to the vehicle roof and flashes a red light visible at a distance of at least 500 feet in normal sunlight.

(fl A police vehicle may, but is not required to, be equipped with signal lamps that comply with Subllection (el.

Acts 1995, 74th Leg., eh. 165, !Ii 1, eff. sept. 1, 1995.

Section: Prevl~ 547.612 547.613 547.614547.619, 547.701 547.7011. 547.7015 547.702 547.701 547.801, .547.802 548.001 548.002 548,003 548.004 Next

Last modified: August 11. 2007

No LSAT Required wwwLSAT.DegreeLeap.com

Earn a Law Degree Without the LSATl Find Accredited Schools.

http;lIlaw.onecle.comltexas/transportationl547.702.00.html

Which oflhe following Waalth Mana!;;amQnt SoluUnns haVe %1.1 lIeardof?

8!laVAC~B

6/17/2013

127

Doug Bass

From: Sent: To: Cc:

Doug Bass Friday, June 07, 2013 10:16 AM Judith Pharr

Subject: Rodrick Jones; Larry Thompson; Scott Greeson; Michael Gadri Re: Emergency Management Vehicle Driving Skills Training

Ok. Lets go with those dates thanks.

Sent from my iPhone

On Jun 7, 2013, at 10:04 AM, "Judith Pharr" <[email protected]>wrote:

Sorry I was not immediately responsive to your request -- yes, Monday 06/24 - Wednesday 06/26 is acceptable to the trainers.

Captain Judy McDonald Pharr #334 Dallas County Sheriff's Office Resource Development Division 133 N. Riverfront Blvd lB-31 Dallas, TX 75207 Personnel Office 214.741-1094 Academy Office 214.565.1573 Finally, brothers and sisters, whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things. Philippians 4:8

From: Doug Bass Sent: Tuesday, June 04, 2013 3:13 PM To: Judith Pharr Subject: RE: Emergency Management Vehicle Driving Skills Training

Captain, Can you provide me some additional training dates. I have one or more persons that are not available on the Thursday. Does Monday-Wednesday of that same week work for you?

Chief C. Douglas Bass, (EM Dallas County Homeland Security & Emergency Management 509 Main Street, Suite 305 Dallas, Texas 75202 Main Phone: 214-653-7980 [email protected]

From: Judith Pharr Sent: Monday, June 03, 2013 10:42 AM To: Doug Bass Subject: Emergency Management Vehicle Driving Skills Training

1

128

Please check your schedules to see if June 25-26-27 will work for your staff if the course is scheduled for those days. June 25 will be classroom, with driving skills demonstration on June 26-27. Please let me know.

Captain Judy McDonald Pharr #334 Dallas County Sheriff's Office Resource Development Division 133 N. Riverfront Blvd LB-31 Dallas, TX 75207 Personnel Office 214.741-1094 Academy Office 214.565.1573 Finally, brothers and sisters, whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things. Philippians 4:8

2

129

DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE

Date: July 30, 2013

To: Members of the Commissioners Court

From: Mattye Mauldin-Taylor, Ph.D., Director

Subject: Contract Extension with DCCCD on behalf of Richland College

Backgrouud Dallas County has maintained an ongoing relationship with Richland College, Corporate Services Division, for many years. The attached agreement allows, but does not require, Dallas County to purchase educational services and workplace training from the Corporate Services Division. If any educational services or workplace training sessions are purchased, they are purchased at a reduced rate. The attached agreement identifies those costs.

Impact on Operations The agreement will be in effect from October 1,2013 to September 30, 2014. The agreement will enable the Human Resources/Civil Service Department to access Richland's training resources on behalf of county employees and departments quickly, efficiently, and at a consistent cost.

Financial Impact Richland Corporate Services provides special reduced fees for the County. We are under no obligation to engage their services during the period of the agreement.

Legal Review The Civil Section ofthe District Attorney's Office has reviewed the attached agreement.

Strategic Plan Compliance The recommendation included in this briefing is consistent with the Dallas County Strategic Plan, Vision I, Strategic Indicators 1.5.3., Maintain a diverse, talented, capable workforce to execute core Dallas County functions, and 1.5.4., Conduct training and employment development programs for Dallas County Staff

Recommendation The Human Resources/Civil Service Department recommends that Commissioners Court approve contracting with Richland College for delivery of educational services during FY 2014, and authorizes the County Judge to sign the agreement with the Dallas County Community College District on behalf of the County.

Recommended by:

Attachments

509 Main Street DaUas, Texas Records BUilding Equal Opportunity Employer 214.653.7638 K:IBriefings 2012lTraining_ Richland _ contract_20 13 .doc

130

Agreement wilh DCCCD on Behalf of Ricbland College for educational SlIrvlces Through l!$

Corpome SlIMcIlS Division

CONTRACT

JuneS, 2013

This agreement is made and entered into by and between the Dallas County Community College Distrtc~ a Texas political subdivision of higher eduoatioo, 00 behalf 01 Richland College of its Corporate Services division (referred to as ·College') and Dallas Countyi"ersormellCMI Service (referred to as 'County') for the purpose of providing educalional services under the following terms and condl\!oM:

1. Purpose. The Collage shall provide County empioyees continuing educa~on courses in Business Productivity and Command Soanish®. The classes are offered ro the County as provided in this agTsem&lt and more specifically eddrassedln Attachments "A" and "8' that are incorporated by reference herein.

2. instructional Quality, The College will employ qualified instructors to provide educalional services in accordance with state reglliations and policies of the Collage,

3, l\\Imlnlstration: The College will provide project manegement and Ins!ruction. The County wlU provide a project liaison and participant information for the purpose of reglstralion and documentation.

4. Enrollment: .C.ounly employees are enrolled as continuing education students altha College.

5. Fees, Thlj tui\!on for Business Productivity courses is $120.00 per instructipn hour for up to 18 per!lcipants excluding materials. The tUition for Command Soanish® courses is $120.00 per ;11$!ructiOll hour for up ro 18 participants exCluding materials .. T61s contraCi shall not exceed $30,000 unless amended by both parties.

6. Va.llla: !iervices from lIle College will include instruction, registration and certilicatiOll. EaCh student oompteting the lrili/lingwilll1lOOlve a certilicale ofconrptefion and Continuing Educa\!on UnllS (CEU's).

7. Ti.l'm, This agreement shall bagin on October 1, 2013 and conclude by September 30, 2014.

8. Tenninatlon, Either party may terminate this Agreem6llt on 60 days written nonce to the other party unless a breaCh occurs. Abreacn of this Agreement Includns, but is not t1mited ro a Violation of the policies and rutes of College, a mlsr~p!ljS<illlta\!on Of false statement in this Agreement by one of the parties, or non-perrormance of the party's duties tinder lI1is Agreem&lt. In the event of a breaCh, thebre<lChing party has 30 days to aure the breach. Failure to aure the breach win resul! In termination of this Agreement If this Agreement Is termlnatad during an aCademic term, students will be allowed to ~nishtheir coursework under this Agreament

9. ArollndlTlllnt This agreement including Attachments 'A' and'S' attached hereto, OOIlSUtules the entire agreement between lI1eperties with respect 10 the sub'jeCI matter hereof end may be cllanged in writing by lila mutual OOIlsent of !he parties herein.

10. Notice. Any notice provided under this contract shall be delivered by mall or parsonal service to the parties named at the addres;sas ~ beiow:

I:lallas County Loui.s Clark Representative Oalleseounty Human Resourres 509 Main Street, Room 101 Dallas Texas 75202 Phone: .2.14-853-7930 Fax: 214-853-7008 E-mail: [email protected]

1

Richland College Kenley Kelley A$sistan.t Deen, Corporate Services Ricll!and College of the DCCCO 675 W. Walnut Smt Garland, Texas 75040 Phone: 214·360·1222 Fax: 972·276-9261 E-mail: [email protected]

OK- RC MI13 CSl/I3:34

Dallas County

131

ATTACHMENT "A" Agre&1lllIOt wltIl ceCco (Ill Behal! oH/lch!and CoRega

ror Educational SarviC$S Through lIs Corporale Sullfill.EIS Division

Richland College and !;)alias County

I. participants: The class shall have a minimum of 8 paoopants and a maximum 0120 participants.

June 6, 2613

II. Materials and Supplies, The CoUege will provide materials and supplies for the training as appropriate. Textbooks required for oourseS can be purchased by !he County from Follett Bookstore (credit application required). located on the College campus. or the County may purchase from o!her sourees.

III. Facilities. The County will provlde appropriate framing facilitieS and eqUipment

IV. ReglstrationiCompletlol'l, Students will be registered utilizing a College Individual Enrollment Form. The instructor will talm attendance at each course session. A College certificate will be awarded at the conclusion of the course.

V. Fees. The tuition for Business Productivi!¥ courses is $120.00 per instruction hour for up to 18 pa!l!clpants excluding materials. The tuilioo for Command Spanish® courses is $120.00 par instruction hOUf for up to 18 participants excluding malenals. This contract snail not exceed $30,000 unless emended by ilo!h parties,

VI. Billing Procl!<lures and ReCords Manageme,nt. The College will se~up the class in the College mgistretion system and enroll stUdents on the Drst day of the class. The County wlHbe invoiced fur County-sponsored partioipants within 30 days oltha class start date.

VII, Force Majl!llre, Neither !he College nor the County shall be .responsible for any delays in petformance of this agreement due to strikes, riots. acts of God, 1;ll1availability of instructors or materials. war. govemmentallaws or regulabons. If a delay occurs. the Conege will make a good tai!h ellort,1o i'eedhedulethe service.

VIII. Assignment. Nei!her!he County nor !he College shall assign this agreement wi!hOlJt !he written consent of !he other.

IX. Indemnity. The College agrellS 10 be responsible for Its own acts of negligence and the County eg!l!es to be responsible for ils own acts of negligence lVihiclh may arise in connactioo with any and all ciaims for dameges, cost and expenses 10 person or persons and property !hal may arise o~t of or be ~ioned by !his agreement for any of its aClivities or from any act or omlssioo of any employee 'If inllilee of the College or !he County, This obligation shall be. construed fur tlle benefit of the parties hereto, and not for the beneHt of any !hlrd parties, nor to create liability lOr the senefit Of any third parties, nor to deprive !he parties hereto of any defenses each may have as against third parties under the laws and court decisions of the State ofTexas.

X. Enrollment. All class participants must be enrolled by !he firs! day of instruction.

XI. Venue. Exclusive venue for !his agreement shall be in Oallas County. Texas,

XII, Compliance with Texas Higher Education Coordinating Board Rules: Under the terms and conditions of this Agre&ment a, Cour_remaln under the sole and direct control ollila College; b. Instructors at !he County must meet qualifications stipulated by the College; c. College m!ains supervision 01 the instructors; d. College.will approve progrem CUrriculum provided by County; e, College is responsible for recruitment tllrough the County. admission. and counseling of stuttenls;

rt the Texas Higher Education Board adopts new rules during the term of this Agreement. these new rules shall prevail.

XIII. Nondiscrimination: Parties to this Agreement shall not discriminate on !he besis of race, sex, national origin. disability. sexual crlentation or religion.

8llsiness Prodm;tMlyl CQmmand Spanish DsfIasCoul1tyllllsnketConlnlct201:r.2014

2

OK - RC 1i/7/13 CSII13:34

132

XIV. Soverei\llllmmllnity. This ~ is eJrjlf!lSSIy made subject to Dallas County's Soverelgn Iffil11Ul1l!y, 11Ie5 of !he Tem CMf Praotlces end R&m!l!di!lll Code, end all applicable federal and stale l!!w. The psrlles expr&SS!y agree IhIIt no pt!WisiOllof this A~tjs In a\1y WIly int<anded to C01l$litute a waiV$!' of eny immunities from suitor from liabilIty that Dallas Colmty hes by operation of l!!w. NofIlillg ill !his Agreernenlls Intended tobena!!t any third perty beneficiary.

By:

GALLAS CQUNTY

Melanie Ba!Iiln AsfI!stanIDlsiric! AttOrney

"Sy la ... , tI1lI.OIairic! AI\Omey'$ Pffice ""'l' Qtlly ~ orapprqw con_ or legal documoots 00 bella!f of lis cllOIlI$, It may not _ or apptoV<I ~ oonInoot 01: legaI<:Io<M'n",\1 <>It _!I 01 0_ partl .... OUr _ or 1tJ/& ,",cumlm'_ """"~ solely from .lII<! lessl ~ of our client Our IIP1'rovel oflhls doCUll!..m _ offered ,.,lllly for 111 .. bl!nefl! of our client Other parties $/)QUldn<>t rely on this apprQWl, 8fl!lllhOUldaeel<revlew andappri:MII by their own 1'tliSIl- aflomay(t).

3

Dallas County

Course(s): Business F'i'llducUvity Command Spanish®

Instructors:

133

ATTACHMENT "8" Agreement with DCCCO on Behalf of Richland COIII!gj!

for Educational Services Through Its Corporate Services OMskm

Richland College and Dallas County

RieI1land CoIII!gj! will provide qualified Instructors,

Hours: 41024 instrucl!onieontacl hours depending on the class selected for Business Productivity. 24-30 hours depending on course selected for Command Spenish.®

ContlnuingEJ!ucation Units (CEU's): 0.4 to 2.4. (8usinllSs Productivliy) 2.4 10 3,0 (Commandgpanis!l®)

June 6, 2013

Tuition: The tultionforBusiness Productiyity.courses is $120-00 per instrucl!on hour for up to 18 participants excluding malenals. The lUiUon for Command Spani§h® courses Is $120.00 par Instruction hour for up to 18 participants eXciuding matenals,

Textbooks/Materials costs: The County win purehll5e textbooks. The College wi" ad\llse the County on book. pureneses either tiom the Follett booketore or olher options.

AV: TBD. Instructor will adlllee.

lO(:atlon: County facilities

& ...... ProductMiy!Command Spanish Dal1a$ CounlY lfilahlriit Conlnlct 2013-2014

4

Q/( - RC &l113 CSIII3:34

134

L l i,." '" "., h;),OUI"IY LUf,,;lAIC"'!r"'1 /' ¥ . /, Ii,),) ,Ji'lr:RS COURT

13 JWI26 N1 2: 15

Ju!y 2, 20]3


FROM: Shannon S. Brm.vn, Purchasing Agent

THROUGH: Lenora Sevillian, Purchasing Contracts Supervisor

SUBJECT: Rationale for Same Date Briefing and Court Order

The Purchasing Department is requesting the foHowing item be placed on same date Briefing and Court Order to expedite the executIOn ofu,e solicitation for Aerial Spraying, for the Dallas County Health and Human Services Department (DCHHS). The urgency of the RFP execution is due to the concern for the health citizens in Dallas County being reassured we are addressing the issue of mosquito control in a timely manner.

509 Main Street. Suite 623, Dallas, Texas 75202-3340 (214) 653-7763' (214) 653-7449' [email protected]

July 2,2013

TO:

FROM:

THROUGH:

SUBJECT:

135

DALLAS COUNTY PURCHASING DEPARTMENT

ConllU1SSlOners Court ~~)C~I ShamlOn S. Brown, Purchasmg Agent .m Lenora Sevillian, Purchasmg Contracts s~:sor Request for Proposal- Aerial Spraying (DCHHS)

Background A Request for Proposal has been written seeking solicitations from firms or organizations for aerial spraying services for DaJlas County Health and Human Services Department. DCHHS has deemed it necessary to solicit a contract, which would be utilized in the event the Public Health Advisory Committee and Court detennine the a need for aerial spraying based on results from mosquito testing and abatement. This service will be in place to allow Dallas County to control the mosquito population and keep our citizens safe from possible diseases spread by the insect In accordance with County policy~ the purpose of this briefing is to request authorization to proceed with sohciting requests for this service,

Operational Impact The primary emphasis of the RFP is to obtain through the competitive solicitation process, the services of vendors who can provide aerial spraying to treat mosquitos in Dallas County, The rating criteria and points assigned are as follows:

Criteria Points I Cost of Services 30 II Program Design 15 1!I Response Time 20 IV Experience 20 V MIWB E Participation 15

Total Points 100

Evaluation of the proposals will be completed and scored by representatives from the foliowing Dallas Coumy Departments: DCHHS, Public Works, and Budget Office. The MlWBE Officer will solely score the M/WBE compliance and paTticipation fonns,

Financial Impact The funding for Aerial Spraying services will come from the Dallas County General Fund. Based on the original agreement (Court Order #97-1735), each City will pay their fair share, which is determined by the number of acres sprayed and the cost of the chemicals.

Recommendation It is the recommendation of the Purchasing Department, in conjunction with DCHHS that the Dallas County Commissioners Court approve the release of the attached RFP for Aerial Spraying (DCHHS) and authorizes the Purchasi.ng Department to advertise solicitations in accordance with local procurement lavvs. Should the Court concur with the aforementioned recommendation, a Court Order is also available for the Court to approve an the Formal Agenda during this session. We are briefing and court ordering this solicitation because time is of the essence regarding mosquito control in DaBas County,

509 Main Street. Suite 623, Dallas, Texas 75202-3340 (214) 653-7763 . (214) 653-7449' [email protected]

136

GARY FITZSIMMONS DALLAS DISTRICT CLERK

June 25, 2012

To:

From:

Subject:

Dallas County Commissioners COUlt Ryan Bro\\'ll, Budget Director

John F. Warren. County Clerk Gary Fitzsimmons, District Clerk

Digital Display for Court Docket Information

Background 01' Issue

JOHN F. WARREN DALLAS COUNTY CLERK

-

Just as what has taken place in the Frank Crowley Conrts Building, we have had the issue of providing court docket information for litigants in the criminal courts. As a result of the inability to display court docket information, some litigants (pmiicularly prose litigants) have gotten lost trying to locate the proper court to which their case is assigned. In some instances the judges have had to hold a second hearing because the litigant appears in court after a decision has been rendered. This often created additional work for both the clerk's stalI as well as that of the judge.

The purpose of this briefing is to present a solution to eliminate these issues by installing digital court docket displays with, case number, pmy name and hearing iniormation. This will create additional efliciencies for both the clerks and judicial court staff

This has been the solution lor the criminal courts at Frank Crowley and has worked successfully.

Impact Oil OperaliolllFinancial

As indicated above, the impact this has on the court operations is that it has resulted in the court granting a default judgment because a litigant (primarily prose) did not appear at the time of the hearing or tlia!. As a result of late appearance, the judges have had to void earlier decisions. as well as delays in hearing their dockets.

The monitors and integrated sollware recommended will be provided by InFax, wbicll is part of Tyler Technologies case mmlagement systems (Odyssey) interface. The cost associated with the digital displays monitors is approximately $58,000 for purchase and installation which includes a basic support agreement ($2,080 annually jor three years). A detailed quote is attached.

137

TIle county and district clerk will pay the cost of the digital display monitors, setup and installation cost from: (1) county clerk records preservation fund [94083] $49,000 - and (2) district clerk escrow fund [94080J $9,000.

Legal Impact

None.


This proposal fulfills Role 1 of the strategic plan ensuring the maintenance and delivery of programs and service for. Dallas County stakeholders; and Role 4 by moving Dallas County beyond management by conducting innovating activities and programs. The proposal meets Strategy L3 by streamlining operations in the court and the clerks' oftlces for more eflkicnt operation and providing mission critical services to stakeholders.

Recommendation

Based on the aforementioned issues and solution, the county and district clerk recommends approval of the installation of the digital court information displays for the George Allen Courts Building.

2

Han, Gary Digi~ally signed by Han. Gary fitz.\immons

, ON: cn"Hon. Gary Fiu,immons, 'C"'Oil!!as County, oCl",Oistrict d",~,

F i tzs i m m 0 n 5 ~~~~'''9flt~;mmOI1S@dalla5Cou''ty,org, Dote: 2013.06.26 11:51:44 ·OS'OO'

Gary Fitzsimmons, District Cleric

{!2SD Pjver Gr2{:!!1 P&rk\'_'d.::lY . Swte f) Duluth, GE'orgi,', 30(!S6

Mr. John- Warren

Dallas County Civil Court 600 Commerce Street 5th Floor

Dallas, TX 75202

<lTY

CourtSight Software

1

10

1

Hardware

CourtSight license

CourtSight End Point License

Software Configuration

138

10

10

46-inch Commercial LCD Monitor with embedded computer

46-inch Wall Mount bracket

Infax Services

1

1

1

1

Project Management

Documentation & Training {up to 4 hours)

I-Year BasiC System Support

Remote product software installation

Total pricing including discount:

System Warranty

e System is covered by a 90 day Infax warranty.

!Ii@ ,

.. Total base price Includes a three year Premium system support agreement.

• Optional agreements are detailed on the attachment

LINE

$12,240,00 $12,240,00

$300,90 $3,009.00

$6,120.00 $6,120.00

$1,999.00 $19,990.00

$173.40 $1,734.00

$2,448.00 $2,448.00

$1,S30.00 $1,530.00

$2,600.00 $2,600.00

$6,170.88 $6,170.88 ,-$S5,841.88

_____________ ~~~~~"""'.;,;W~)1.,_:iw$;'''''Iimw:_'il"''''~t;;\l_~''''t;).'ll'Q<Wi

This quotation is subject to the following conditiom: Exclusions Electrlcal, com::l\..lIt, data ci:lblll1g, custom m,liwork, or Gobl1lctry, dnd;f1&s.....}<lb1e 7;<lles and use ,ax

Jill 1 4 I \f /. f, ~/I\l,'(}:/1v L:: ,-

Quotation prepared by Madd!~~LexQ,"n",d""L' ____ I_~ ~ ____ ~. __ _

L ;i;1:J To accept this quotation, sign below and return: "X~ __ "-'''-~'':I-Y_' _,;:r->c.' _===_'-_-_ -_ -_-:.:~

///.

!Ii-"

47.::1'() Rivet Gr(:cn f\:;{klJ'/i:1Y . SuitE- () Dul(:th, G1~O~-gi;;:1 _:~0096

139

Dallas County Civil Court Electronic Docket and Information Display System Scope of Work

Infax, Inc. will provide the following equipment and services for this project:

• Provide, configure and installinfax CourtSight* Enterprise application software induding

CourtSight' Server license.

• Provide and deliver ten (10) 46-inch LCD monitors with embedded controllers.

• Provide and deliver ten (10) wall-mount brackets for the 46-inch LCDs. • Provide freight and insurance for product delivery to project site. • Provide allinfax labor for remote product instaflation.

• Provide all project submittals and documentation. • Provide user and administrator remote training.

• Basic one year support agreement.

Total Base Price including discount: $ 55,841.88

• System is covered by a 90 day Infax warranty. • Total base price includes a one year basic system support agreement. • Optional agreements are detailed on the attachment.

Locations:

Dallas County Civil Courtr 600 Commerce Street i~ Floor Dallas, TX 75202

Dallas County Probate Court 509 Main Street 2nd Floor Dalias, TX 75202

Exclusions: • Applicable sales and use taxes , Server, rack and DVC rack/rack

enclosure • On-site installation , Custom millwork or cabinetry induding

free standing structure and framework " Electrical, conduit and data cabling

Administration Building 411 Elm Street Dallas, TX 75202

Terms: • Net 30 , FOB/Shipping: 30 days after receipt of

order

• Product availability is good for 60-90 days after receipt of order

," Quotation is valid until 07/24/13

i

FUll name of coverage

425;) WV(:t' Gr0en F;:;rkwfJV ' Suih~ [; Duluth. Georgi;) .30096

140

Infax, Inc CourtSight Suite

System Support Agreement Plan Options

Dallas County Civil Courts

PremiumSSA BaskSSA

P(emiumSystem Support Agreement Basic Support Agreement

No Service Agreement

--f------------------No Service Agreement

Coverage Unlimited telephone .support 24 hOll(~ Unlimited telephone support dIJring-- As needed i ! a day,7 days a week normal work hours {9AM-5PM EST)

--- ---_. -f-------------------------Software Diagnostics test p<i'rformed a nd repaIrs Diag'r'lOstitstest performed and repairs Not Covered

applied. Report provided. Latest Infax applip..d. Report Provided. (TMrd party software upgrades software upd3tad <lS relo-ased.

net Included) I

Page l ayoutUpdates! Five {S) pages per year

I One (1) page per year $2,500.00 per page

Customitation (One design with

up to two revisions)

Logo Integt'ation No charge $300.00 per logo $l,OOO.Oo~p~~·; .. I.;g;--~" -------

Telephone diagnosis of problemwlth ---- ~""-

Tecnnic(1ISuppon Remote access required. Initial $250.00 per hOllr

djagnosis done via remote connection. customer staff. If remote actess

No charge for stte visit if required. Two available, repair done through remote Two hour minimum.

hour response time. connection. If notavailable, fix emailed

to customer staff. If no customer staff, BlUed in half hour increments after the first

separate price quote wHi be given for <1 two hours normal business hours only.

site visit. Four hour response time.

I i

Infax Web hosting lnfax will host a webslte to dis.play the This option is notavailCib!e with iii Basic This option is not available with no syste~';-~ same docket inform.ation diSplayed system support agreement. support agreemerrt.

locally. customer is responsible for

obtaining OOrrt<lin name and providing

internet connectivity to allow data to

be sent to Infa;< servers

i i I

Priting AgreementTerm: AgreementTerm: AgreementTerm~ ,

.---.~-- ------- ----~ One year. $5,2.00.00 On~ i~~;;-$2~ijOo.oci See above

----1 Three year: $4}160.OO bille'C! annually Three year: $2/080,00 billed ;;mnuallyor -

or one-time payment of$11,700.00 one·tlme payment of $5,850.00

I Five year; $3,900.00 billed annually FiVe year: $1,9S0,OObilled annually or

I or one-time payment ofS18,200.00 one~tjme payment of $9,100.00

I

{ax; 770~209-0671

141

July 2, 2013


Through: Stanley Victrum, ChiefInformation Officer

From: Richard Ballard, Assistant IT Chief - Applications Support & Development

Subject: Additional Staffing Request - Dallas County Civil Community

BACKGROUND

The Dallas County Civil Justice Community IT support Team currently supports Odyssey, Truancy Information Systems (TIS), Family Court Services and OnBase as the primary applications utilized throughout Dallas County Civil Justice Community. The Tyler Technologies' Odyssey Civil Courts case management application was deployed to Dallas County in CY2005 with the TIS application being added in CY2008. A technical support structure consisting of one Senior Systems Analyst, one Systems Analyst and two Technical Analyst/Trainers was implemented to provide dedicated support services for these two applications. In CY201 0, Family Court Services as well as OnBase were added to the previously established support structure in place at that time. Since CY201 0, the OnBase application has been deployed throughout various departments within Dallas County, has rapidly grown in its functional capabilities and continues to be in high demand by the County Departments.

The Staff support structure implemented in CY2005, which is still currently in place, significantly limits the Dallas County IT Support Team from fully supporting Odyssey, Truancy Information Systems (TIS), Family Court Services as well as supporting the current deployment and planned expansion of On Base throughout Dallas County.

In light of this support issue, Dallas County IT Services requests the addition of one Senior Systems Analyst and one Technical Analyst/Trainer position as Dallas County permanent employees instead of hiring contractors for this purpose. Adding the additional permanent Staff would be a cost savings compared to using contract Staff and will give County IT the ability to provide support for the aforementioned and heavily utilized applications.

These resources were being requested as part of the FY 2014 budget process, however, a request is being made to move forward with this now due to the pressing need as outlined below.

509 Main Street, 6,d Floor, Dallas, Texas 75202 [email protected]

142

IMPACT ON OPERATIONS

The addition of one Senior Systems Analyst and one Technical Analyst position would allow Dallas County IT Services to provide full support for Odyssey, Truancy Information Systems, Family Court Services and OnBase. The addition of these resources would also allow for the continued deployment of the initiatives as noted below:

I. TexFile Mandatory eFiling 2. Odyssey ePayments 3. Odyssey Appeals Package 4. Odyssey Attorney Portal 5. Odyssey migration to the CyrusOne Data Center 6. OnBase workflow deployment 7. OnBase upgrade 8. OnBase eCommerce 9. OnBase deployments to waiting departments 10. OnBase migration to the Cyrus One Data Center

Not being able to add these requested positions will adversely impact Dallas County IT's ability to provide full support for already deployed applications that are being utilized throughout the courts and or other departments. Also, currently identified initiatives which are in progress including the legislative mandate for eFiling may also be adversely impacted should identified resources not be available for expedited onboarding.


Strategy 1.4 Improve the Customer Experience by implementing Standards of Operation, Innovation, and Technology.

Synchronize and align data collection and storage procedures and systems across Dallas County governmental entities (city and county).

Maintain Dallas County's broad infrastructure.

FINANCIAL IMPACT

Perm Position Salary Benefits per HR Total Cost

Senior Systems Analyst $73,793 $21,224 $95,017 Technical $55,226 $17,947 $73,173 Analyst/Trainer

Total $129,019 $39,171 168,190

Contractor Salary Total Cost

Senior Systems Analyst $128,640 $128,640 Technical $86,400 $86,400

143

Analyst/Trainer Total $215,040 $215,040

RECOMMENDATION

It is recommended that Court approve the submission of the additional staffing request of one Senior Systems Analyst and one Technical Analyst/Trainer position at a total yearly cost of$168,190.00. Taking into consideration the Court's Summer Recess in July 2013 and the Civil Service Commission's review of these positions in August 2013, if the Court approves them, these positions would be expected to be filled in September 2013. This would equate to a FYI2-13 funding impact ofless than $15,000. This amount is currently available in the MTF IT Salary line item and would be less expensive and more practical than bringing in contract resources at a higher contract rate. On-going funding for this position for FY13-14 will be sourced from the MTF Unallocated Reserves and will be included as part of the regular IT Budget request for subsequent fiscal years.

Reco

ictrum, Chief Information Officer

144

Oi\Ui\S COUNTY DALLAS COUNTY Cm"H·1!SSlOllERS COURT

Office ofInformation Technology 13 JUN 26 PH 2: 41

July 2. 2013


Through: Stanley Victrum, Chief Information Officer

From: Mary Ann McPhaul, Assistant Chief for IT Project Management Richard Ballard, Assistant Chief for IT Applications

SUBJECT: JCMS Database Administrator (DBA) Resource Request

BACKGROUND

Dallas County currently participates in the Texas Conference of Urban Counties' (CUC) TechShare Program. The TechShare.Juvenile and Juvenile Case Management System - Basic 2013 Resource Sharing Addendum approved by the Dallas County Commissioners Court on February 12, 2013 included implementation of TechShare.Juvenile 1.9.2 in Dallas County in the Fall of CY2013 in order to migrate from JIS (Juvenile Information System). As a part of TechShare Juvenile version 1.9.2 deployment, Dallas County is required to develop and maintain stored procedures and to provide on-going support for conversion and maintenance of 128 documents in ActiveDocs, the document solution selected by the CUC. The Dallas County IT Office is and will continue to be responsible for the long-term IT support needs of the Juvenile Department, which includes the Department's IT maintenance, issue resolution and new document support. Per discussions with the CUC and with the County Juvenile Department, this document conversion and ongoing support requires the knowledge, skills and ability of a Senior DBA, thus the presentation of this request for another Staff resource. This resource was being requested as part of the FY 2014 budget process, however, a request is being made to move forward with this now due to the pressing need as outlined below.

OPERATIONAL IMPACT

The JCMS DBA will working closely with the CUC and Juvenile Department in order to meet the TechShare.Juvenile 1.9.2 software implementation rollout schedule. The implementation approach is structured to ensure that Dallas County can be up and running on the first release as soon as possible after the software becomes generally available. The TechShare Juvenile 1.9.2 replicated reporting database also will be located locally within the Dallas County IT infrastructure. It is most important that this DBA become familiar with the converted data and structure of this database to support the Juvenile clients' ongoing needs. The new JCMS DBA will, in addition to supporting the Juvenile customers, be available to support the efforts underway for the ACMS Courts project. At present, the support is being provided by one of the on-hand DBAs whose IT project and production work priorities were temporarily modified in order to address the project needs for the TechShare Juvenile project as one of the County's strategic business priorities. Not having the additional DBA resource could adversely impact the

145 implementation timetable for the TechShare Juvenile 1.9.2 release as well as adversely impact the existing IT support program for the other IT projects and production items to which the existing DBA resource is assigned.


Participation in the TechShare.Juvenile project resulting in a Juvenile Case management system for Dallas County supports the following Visions from the Dallas County Strategic Plan:

• Vision 1: Dallas County is a model interagency partner • Vision 3: Dallas County is safe, secure and prepared

LEGAL IMPACT

This project has no impact on the legal obligations of Dallas County.

FINANCIAL IMPACT

The Max-In-Hire eMIH) annual salary for a Senior DBA grade NM is $99,769.20. With the additional 17.65% benefit amount, the total annual salary is $117,378.46. The impact in FY12-13, assuming the Court's approval of the position in July 2013 and the Civil Service Commission's grading of the position in August 2013, would be one month of the annual salary costs, which would be less than $10,000.00. This amount is currently available in the MTF IT Salary line item and would be less expensive and more practical than bringing in a contract resource at a higher contract rate. On-going funding for this position for FY13-14 will be sourced from the MTF Unallocated Reserves and will be included as part of the regular IT Budget request for subsequent fiscal years.

MIWBE

N/A

RECOMMENDATION

It is recommended that Commissioners Court approve the addition of a Senior DBA at the grade of NM in support of the TechShare JCMS project as outlined in this brief.

anley Victrum, CIO

Page 2 of2

146

ti/\! ... I. COUNTY

Dallas County Household Haza;af~ti:rWi~t~~~ogram Planning and Development Dep!a~ 26 AI'i 9: 59

June 25, 2013


THROUGH: Rick Loessberg, Director of Planning and Development IItIt..-. FROM: Sandy Cook, HHW Program Manager

SUBJECT: Proposed FY2014 Household Hazardous Waste Program Budget/Renewal of Interlocal Agreement

Background

The first year of the current interlocal agreement between Dallas County and the cities of the Dallas Area Household Hazardous Waste (HHW) Network for the operation of the HHW Program will end September 30, 2013. Four renewal options remain under the current agreement. At the recent annual budget meeting, the Network members indicated their wish to continue the HHW Program and proposed a budget for FY2014. Accordingly, a renewal for the interlocal agreement has been prepared and submitted for review by the Civil Section of the District Attorney's office. Information related to the proposed FY2014 budget and interlocal agreement has been prepared for the Commissioners Court's consideration.

Impact on Operations

The proposed FY2014 agreement will retain the basic terms and conditions of the current agreement. In summary, the agreement contains the following provisions:

1. It will be in effect from October 1, 2013 through September 30, 2014, with three options for annual renewal.

2. It establishes the member city's "not-to-exceed" budget for the next fiscal year. 3. It summarizes the proposed FY2014 HHW budget.

Execution of the FY2014 HHW agreement will provide the following fifteen member cities and unincorporated Dallas County with disposal services and enable them to satisfy FY2014 federal storm water permit requirements for public education and measurable public involvement:

Addison Garland Rowlett Dallas Highland Park Sachse De Soto Irving Seagoville Duncanville Mesquite Sunnyvale

Farmers Branch Richardson University Park

147

Current Program Status

The HHW Program began in 1994 as a series of one-day collection events serving eleven cities and approximately 5,000 local residents annually. Average costs per participant ranged from $75 to $140. In 1997, as a first step toward a permanent facility, the County contracted for a vendorowned and operated drop-off location and continued to hold one-day events. That year, overall program participation totaled 8,806; the average cost per participant was $117; and the amount of waste diverted from area landfills and illegal dumping equaled 1.4 million pounds. In 2002, using combined funds from the County, participating cities and COG grants, the County opened the Home Chemical Collection Center (HC3) and immediately began to achieve cost reductions through increased control over packing procedures and implementation of waste bulking activities. In FY2012, the program served 23,240 residents of fifteen member cities at an average cost of $59 per participant and disposed of almost two million pounds of materials through recycling, hazardous waste incineration, and waste-to-energy processing.

As shown below, participation in the HHW Program grew steadily from 1998 to 2010 due to the addition of year-round access at the drop-off center. In spite of the withdrawal of one member city in 2011, the level of demand has remained relatively level over the past four years.

TABLE 1. HHW Program Participation Levels

1 ~ 20;0001

f 15,000 i ~ I ~ :J:

'0 J ~ 10,000 I Jl E :I Z

5,000

HHW Program Participation FY1995 Through FY2012

o ~~~-L __ ~ ___ L-~ __ J-___ L-~ __ -L __ ~~

~"o,o," ~o$o,'o ,<~4''''\~''o,o,'l> ~"o,o,o, #",,,, ~:..f ".(1-",,,,,,, ~~",,,, ~",,,,~ .. ,,-0-"'''''' "",-,,,<:>"''0 ~",,,,<:>'\ ~",,,,,,,\,,,<:>i:,'" ~",,,,,,<:> ,#"" ,p"''''''

Fiscal Year

The HHW Program's primary focus is on the collection center, which is open year-round and serves 90% of the program's participants. However, recognizing that the one center cannot be readily convenient to all residents, the cities of Dallas, De Soto, Duncanville, and Irving continue to host several network-wide one-day events and community-specific mini-mobile events each year. Last year, the City of Dallas was awarded COG grant funding to establish a satellite collection facility that

148

would operate in conjunction with the HHW Program to collect recyclable Batteries, Oil, Paint, and Antifreeze (SOPA) in the southern sector. That project has been converted to a SOPA mobile unit that will begin service in September and operate from four locations weekly. It will be available to residents of all the HHW Network member cities.

Staffing

HHW currently has six permanent staff positions: Program Manager, Program Coordinator, Administrative Assistant, two Hazardous Waste Specialists, and one Hazardous Waste Technician. Additionally, the staff is supplemented with four community service volunteers to bulk latex paint, and a varying number of part-time contract workers (from three to as many as fifteen during peak season) to unload cars.

The Technician position and both Specialist positions are currently vacant. HHW is requesting that job descriptions for the Technician and the Administrative Assistant be re-evaluated and updated to accurately reflect current duties and responsibilities, which have evolved in response to continuous program growth and changing work conditions since the opening of the Home Chemical Collection Center eleven years ago.

For example, the HHW Technician, originally a manual labor and equipment operator position, now requires less manual labor and more independent activities equivalent to the Specialist position such as conducting mini-mobile events, supervising volunteers and contract workers, and faCilitating operations activities. The Administrative Assistant also works more independently, and in addition to previous duties, now holds full responsibility for organizing turn-key collection events, coordinating and managing on-site volunteers and amenities, managing the public information line, researching alternative HHW information for public dissemination, and serving as designated benefits enrollment representative for staff. This position also assists with budget preparation and monitoring, works with other departments in the County to maintain accuracy in the HHW Program's accounts, monitors payment records and postings, and provides documentation for corrections.

Financial Impact

All personnel, programming, operations, and maintenance costs are aSSigned to and are fully recovered from the cities of the HHW Network. A detailed line-item budget for FY2014 is attached.

The proposed budget of $1,477,068 has been reviewed and recommended by the Network cities. It represents a 6% increase over the FY2013 budget of $1,395,821. It includes salary increases approved in 2013, antiCipated increases in participation, and expanded advertising efforts. No new staffing is requested.

During FY2011 and FY2012, annual contract labor in the amount of $162,750 was fully funded from prior-year carryover. It was partially funded ($80,000) from carryover in FY2013, and the HHW Network has requested the same amount from carryover to partially fund the FY2014 labor expense. The Network has also proposed the use of $24,500 from carryover to offset cost increases in the operational budget.

149

TABLE 2. Budget Comparison

Year Operational Collection/

Capital Total Budget Disposal/Labor

Budget Budget Budget

2010 $623,054 $700,000 $20,000 $1,343,054

2011 $599,496 $752,750 $20,000 $1,372,246

2012 $576,876 $752,750 $20,000 $1,349,626

2013 $581,321 $794,500 $20,000 $1,395,821

2014 (Proposed) $623,068 $834,000 $20,000 $1,477,068

Consistency with County Strategic Plan

Continuation of the HHW Program is consistent with the recommendations in the County's strategic plan that the County become a model interagency partner and that it address critical regional issues.

Recommendation

It is recommended that the Commissioners Court approve the HHW Program's FY2014 interlocal agreement and proposed FY2014 budget, including the use of $80,000 of prior-year carryover for contract labor and $24,500 for operational costs.

Attachment

cc: Ryan Brown Virginia Porter Network Cities

150

DALLAS COUNTY HOUSEHOLD HAZARDOUS WASTE PROGRAM Proposed FY14 HHW Budget

Approved by HHW Network on 5/16/2013

·~illtt~_~ .2 .COS-S

3 4 5

6 7 8

9 10 11

12

13 14

15 16

Salary, Pgm. MQr Fringe, Pgm. Mgr.

Salary, Pgm. C Fringe, Pgm. L I

Salary, HHW Admin. Asst Fringe. HHW Mmin. "'S

Salary, Haz. Wase Fringe, Haz. laste I

Salary, Haz. Wase . I Fringe, Haz. lasle I

Salary, Haz. Waste I' ,I Fringe, Haz. Waste I , ,I

JEL oT SUB-TOTAL $ lAM ITING

66.981 20,493 50,652 17,581 36. 58 $ 15. 44 16 ,l 44,699 16,520 32,864 14,410

37',446

69,660 21,570 52, ,78 18,543 39, 6,-

4' 699 1 120 44,699 f 120

403,093

17

18 19 20 21

22

23 24 25

26 27

28 29 30 31 32 33

A, Books &

I ~f-____ ~16,,0~'CO~00~ ______ 2~8 .. 0~000~ Sl$ 175 175

34

35. 36 37 38

39

I I ,& Tools $ ( i (Cell

r.omn, "." , Etc.:

Fuel _aundry; i

i I for i Office

Staff ; Travel for Staff

Office Office!=: i

I Safety 'n" i i i

P Public i

I Fees, • & !pecla

i for HC<

40 Vehicle 41 volunteer

1-~42t=::Q2~~i"i':n TOTAL ~ ,TINC E)(PENSE BUDGEI- 43 I ~ I "'NO G BUDGF

44 45 '~IONS FROM C, VER $ 46 'NET OPERATING & n~n' COST TO CITIES $ 47 48

49 50

"Al EJ

51 r.m , I 52 53 54 55

"''' TOTAL

,I "'II : I

TOTAL ( caber ~OSl

26,500 28,000 o 0

1,200 1200 500 500 900 900 ,000 3,000

',000 7-:000 1,000 1,000 .31 430 ,51 501 ,8' 80 300 300

1,4b6 560 48,000 50 000

1 1 3,

601 6,000

70. 4,

2038i 581,321

o ($ 581,321 $-

20,0001$

611$ m $ 79' $

,0 1,0

10

AI 600

6,000 70,( 4,~

21! .971

(26,500)

21 000:

184.000

151

1 OFFSET FROM CARRYOVER represents funds carried over from prior year budgets and applied to current year budget in order to offset out~ofMpocket expense to participating cities.

2 NET COST TO CITIES represents the actual cost billed to participating cities after carryover offset is applied.

3 COLLECTION/DISPOSAL represents estimated disposal costs billed to participating cities on an aSMused basis.

DALLAS COUNTY PUBLIC WORKS

June 25,2013

MEMORANDUM


152

UNTY !~S COURT

13 JUN 26 PI1 2: 22

THROUGH: John Wiley Price, Commissioner, istrict 3

Selas Camarillo, Assistant Director - Property Division~ FROM:

SUBJECT: Resale of Tax Foreclosed Property at 1311 Highland Drive, Duncanville, TX Via Private Sale

BACKGROUND

Subsequent to the judgment for the non-payment of delinquent property taxes, dated April 29, 2010, 1311 Highland Drive, Duncanville, Texas ("Property") was offered for sale by the Sheriff of Dallas County at public auction on July 5, 2011. On that date, the Property was struck off to the City of Duncanville, as Trustee, and became tax exempt. The Sheriffs Deed to the Property is recorded in Instrument No. 201100199500, Real Property Records, Dallas County, Texas. Delinquent taxes on this property date back to 2005.

Dallas County, by CO 2011-1769 agreed to assume the trustee role of the City of Duncanville upon passage of City Council Resolution No. 2013-061807 dated June 18, 2013. On May 28, 2013, the Public Works Department received an offer from Sherril M. Smith of $21,000 to purchase the Property. Acceptance of the offer will discharge and extinguish only the ad valorem property tax liens for the tax years 2005-2009 included in the tax judgment. The purchaser will be responsible and liable for the payment of post judgment tax liens for the years 2010-2011, totaling approximately $3, 107.


Sale of the Property is consistent with Vision 5 (Dallas County is the destination of choice for residents and businesses) of the County's Strategic Plan in selling tax foreclosure properties to interested purchasers for future development and the betterment of the whole neighbothood and in returning the Property to the tax roll increasing tax revenue for the Taxing Authorities.

LEGAL INFORMATION

Acceptance of the offer would be in compliance with the Tax Code and the Dallas County Tax Foreclosure Resale Policy. Pursuant to Section 34.05(i) of the Tax Code, the City of Duncanville and the Duncanville Independent School District have adopted resolutions consenting to the sale of the Property.

Dallas County will execute a Quitclaim Deed that will contain acknowledgments that the Property is being sold subject to the prior owners' remaining right of redemption, if any, post judgment taxes, the pro rata property taxes for the remaining part of the current calendar year, and is being purchased "AS IS, WITH ALL FAULTS", and with no express or implied warranties of any kind whatsoever.


Acceptance of this offer will eliminate future maintenance and management costs incurred by both City and County.

FINANCIAL IMPACT

The proceeds from the resale will be distributed by Dallas County Tax Office in accordance with the Property Tax Code, §34.06, Distribution of Proceeds of Resale. The County tax collection law firm will review and confirm the distribution amounts. The table below details the expected financial impact of the offer including eligible costs recoverable under §34.06.

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

Commissioners Court June 25, 2013 Page 2

FINANCIAL IMPACT

153

The proceeds from the resale will be distributed by Dallas County Tax Office in accordance with the Property Tax Code, §34.06, Distribution of Proceeds of Resale. The County tax collection law firm will review and confirm the distribution amounts. The table below details the expected financial impact of the offer including eligible costs recoverable under §34.06.

Cause No. TX-09-30319, style Da as County, et a vs. ar es d II I Ch I L I amone Cine $ DCAD Value 44,490 % Taxes

Taxes Due in Pro rata Less Eligible Recovered Taxing Entities Judgment %of Expenses Balance to (includes

(Tax Years Included (P&I through Judgment Purchase Recoverable be Applied P&Ithrough In R/2013\ • 0' I noder 834.06Tax to Taxes RI2013\ '

County (2005-2009) $ 2,969.64 19.84% City of Duncanville (2005-2009) $ 3,663.57 24.47% $21,000 ($6,830)* $14,170 95% Duncanville ISD (2005-2009) $ 8,336.25 55.69%

$14,969.46 100%

.. (*) Dallas County Admmlstratlve Cost of$I,500 (DepOSIt: 00120.44557, Sale of Real Estate), Court Costs of$5,329.56,

City Maintenance Cost (None)

In recommending acceptance of the purchase amount of $21,000, we have considered the liability and maintenance issues associated with the structure, and the amount of post judgment tax liens of approximately $3,107 (2010-2011) that will not be discharged or extinguished by this sale. Taking into account the additional post judgment tax liens the purchaser will be pay approximately $24, I 07 for the property.

PERFORMANCE MEASURES IMPACT

Sale of the Property will assist the Property Division in meeting its performance measures for FY 2013.

PROJECT SCHEDULE

Court Order to Award Property Balance Purchase Price Due & Close Sale

RECOMMENDATION

July 9, 2013 August 8, 2013

The Department of Public Works has reviewed the offer and recommends the Commissioners Court: (I) accept the Offer and Purchase Agreement from Sherri! Smith for $21,000 to purchase the tax foreclosure property at 1311 Highland Drive, Duncanville, Texas, DCAD Account No. 2201950002003000, (2) upon receipt of the balance of the purchase price, authorize the sale of Property by quitclaim deed, subject to the previous owners' remaining right of redemption, if any, to the purchaser's obligation to pay post judgment taxes and the pro rata property taxes for the remaining part of the current year, and (3) authorizes the Tax Assessor Collector to receive and disburse the proceeds in accordance with §34.06 of the Property Tax Code.

If the Commissioners Court is in agreement, a court order authorizing the matters above will be placed on the next regular agenda.

APPROVED BY:

Attachment: Location Map

iCC: , PaulHamilton, Assistant DistrictAttorney, Civil J)ivision (1P PAE:peictb:SC KlPrnpnyiDtaxJDUNCANVrU,_.Eil3.rfOfTcr.Highland 1311

154

Cedar Hill

Copyright © 1988-1999 Microsoft Corporation and/or its suppliers. All rignlS reserved. http://www.expediamaps.com. COpyright © 1998 Geographic Data Technology. A~ rights reserved. © 1998 Navigation TechnologieS. All rights reserved.

Omi

Page 1


June 24, 2013

MEMORANDUM


155

THROUGH: John Wiley Price, Commissioner Distr

13JUN26 PM 2:22

FROM: Selas Camarillo, Assistant Director - Property Division ~/ SUBJECT: Resale of Tax Foreclosed Property at 11315 Seagoville Road, Balch Springs, Texas

Via Private Sale

BACKGROUND

Subsequent to the judgment for the nonpayment of delinquent property taxes, dated May 5, 2010, 11315 Seagoville Road, Balch Springs, Texas ("Property") was offered for sale by the Sheriff of Dallas County at public auction on February 5, 2013. On that date, the Property was struck off to Dallas County, as Trustee, and became tax exempt. The Sheriffs Deed to the Property is recorded in Instrument No. 201300047859, Real Property Records, Dallas County, Texas. Delinquent taxes on this property date back to 1986.

On June 13,2013, the Public Works Department received an offer from Sandra Molina of $27,009 to pnrchase the Property. Acceptance of the offer will discharge and extinguish only the ad valorem property tax liens for the tax years 1986-2009 included in the tax judgment. The pnrchaser will be responsible and liable for the payment of post judgment tax liens for the years 2010 - February 5, 2013, totaling approximately $2,850.


Sale of the Property is consistent with Vision 5 (Dallas County is the destination of choice for residents and businesses) of the County's Strategic Plan in selling tax foreclosure properties to interested purchasers for future development and the betterment of the whole neighborhood and in returning the Property to the tax roll increasing tax revenue for the Taxing Authorities.

LEGAL INFORMATION

Acceptance ofthe offer would be in compliance with the Tax Code and the Dallas County Tax Foreclosure Resale Policy. Pursuant to Section 34.05(i) of the Tax Code, the City of Balch Springs and the Dallas Independent School District have adopted resolutions consenting to the sale ofthe Property.

Dallas County will execute a Quitclaim Deed that will contain acknowledgments that the Property is being sold subject to the prior owners' remaining right of redemption, if any, post judgment taxes, the pro rata property taxes for the remaining part of the cnrrent calendar year, "AS IS, WITH ALL FAULTS", and with no express or implied warranties of any kind whatsoever.


Acceptance of this offer will eliminate future maintenance and management costs incurred by both City and County.

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

Commissioners Court June 24, 2013 Page 2

FINANCIAL IMPACT

156

The proceeds from the resale will be distributed by Dallas County Tax Office in accordance with the Property Tax Code, §34.06, Distribution of Proceeds of Resale. The County tax collection law finn will review and confirm the distribution amounts. The table below details the expected financial impact of the offer including eligible costs recoverable under §34.06.

Cause No TX 09 31309 styled Dallas County et al vs Fred L Baldwin el al DeAD Value $31 960 - -Taxing Entities Less Eligible Expenses

(Tax Years Included Taxes Due in Pro rata % of Purchase Recoverable Under In Judgment) Judgment Judgment Amount §34.06Tax Code

Coullty (1986-2009) 55,764.85 26.3810% Balch Springs (1989~2009) $5,854.87 26.7930% $27,009.00 ($4,428.05)*

D.1.5.o. (1987-2009) $10 231.70 46.8230% $21.851.42

(*) Dallas County Admmlstratlve Cost of $1 ,500 (DepOSIt. 00120.44557, Sale of Real Estate), Court Costs of $2,928.05 City Maintenance Cost (to be requested)

Baian):;e to .be Applied t~ Taxes, P&I

$22.580.95

According to DCAD, the lot dimensions are 84' x 179' and is improved with a 59-year old wood frame singlefamily residence containing 720 square feet of living area. The property is unoccupied and in need of repairs. In recommending acceptance of the purchase amount of $27,009, we have considered the liability and maintenance issues associated with the dilapidated structure, and the amount of post judgment tax liens of approximately $2,850 (2010 - 2012) that will not be discharged or extinguished by this sale. Taking into account the additional post judgment tax liens the purchaser will pay approximately $29,859 for the Property, which is 93% of DCAD value of $31,960. Additionally the Property will be back in private ownership after having taxes delinquent for twenty-seven years.

PERFORMANCE MEASURES IMPACT

Sale of the Property will assist the Property Division in meeting its performance measures for FY 2013.

PROJECT SCHEDULE

Court Order to Award Property Balance Purchase Price Due & Close Sale

RECOMMENDA nON

July 9, 2013 August 8, 2013

The Department of Public Works has reviewed the offer and recommends the Commissioners Court: (1) accept the offer ITom Sandra Molina for $27,009 to purchase the tax foreclosure property at 11315 Seagoville Road, Balch Springs, Texas, DCAD Account No.12070500020200000, (2) upon receipt of the balance of the purchase price, authorize the sale of Property by quitclaim deed, subject to the previous owners' remaining right of redemption, if any, and to the purchaser's obligation to pay post judgment taxes, the pro rata property taxes for the remaining part of the current year, and (3) authorize the Tax Assessor Collector to receive and disburse the proceeds in accordance with §34.06 of the Property Tax Code.

If the Commissioners Court is in agreement, a court order authorizing the matters above will be placed on tile next regular agenda.

APPROVED BY:

Attachment: Location Map

r:~a:~r::ilton, Assistant District Attorney, Civil Division

\. ",ip!"pt.':'!' >,!LJ'i,;IAf ii:tici'l\p)'in(::,/U·1 fdH:r::-;("!i,,:.<,vil:ci-«(ll 315

157

Copyright © 1986·19'19 MICrosoft Cmporation ami/or its suppliers. All rights reserved. http://www.expediamaps.c:om. Copyright © 19% Geographic Data Technology. All rights reserved. © 1998 Navigation Technologies. Am rights reserved. Page 1


June 21, 2013

MEMORANDUM


THROUGH: John Wiley Price, District N

FROM: Selas Camarillo, Assistant Dir

158

13 JUN 26 PH 2: 22

- Property Division ~ SUBJECT: Acceptance of City of Duncanville Trustee Role to Resell Specific Properties Acquired by

Tax Foreclosure

BACKGROUND

The expauded Tax Foreclosure Resale Program (Resale Program) encourages Dallas County to assist other taxing entities in disposing of tax foreclosed properties struck off to them as trustee. The City of Duncanville identified eight properties ("Properties", see attached Exhibit A) as candidates for the County's Resale Program. The Properties were struck off to the City of Duncanville, as Trustee for itself and for Dallas County aud Duncauville l.S.D., pursuaut to Section 34.01G) of the Texas Property Tax Code.

Commissioners Court Order No. 2011-1769, dated October 11, 2011 authorized acceptauce of five of the eight properties into the Resale Program upon passage of a resolution by the City of Duncanville. The accepted properties include: 319 Woodhaven Blvd., 626 Crestside Drive, 628 Crestside Drive, 1303 Highland Drive and 1311 Highland Drive, Duncanville, Texas. Subsequently, on June 18,2013, Duncanville City Council passed attached Resolution No. 2013-061807 permitting County to assume the City's trustee role to resell the City's interest in all eight Properties. The City's resolution includes three additional properties, which have not been considered for acceptance and are presented for the Commissioners' consideration. The additional properties, which are unimproved, include: 1203 Lodema Lane, 128 Brookside Drive and 133 Brookside Drive, DuncmlVille, Texas.

The Public Works Depattment, Property Division (PWDPD) on April 12,2013 performed on site inspections of the additional properties and recommends their acceptance into the County's Resale Progratn.


The request is consistent with Vision 5 (Dallas County is the destination of choice for residents and businesses) of the County's Strategic Plan in selling tax foreclosure properties to interested purchasers for future development and the betterment of the whole neighborhood and in returning tax exempt properties to the tax rolls increasing tax revenue for the taxing authorities.

IMPACT ON OPERATIONS AND MAINTENANCE

Acceptance of the City's trustee role will have minimal impact on the PWDPD workload, since it currently manages the resale of tax foreclosed properties struck off to Dallas County. As a condition to County assuming the trustee role on the Properties, the City of Duncauville will retain primary responsibility to continue the maintenauce as required by city ordinmlce.

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653·7151

Commissioners Court Page 2 June 21, 2013

LEGAL INFORMATION

159

City of Duncanville Resolution No. 2013-061807 provides authorization to the County of Dallas to act as Trustee to offer for sale by public or private sale the specific Properties listed therein, and consents to the sale of said Properties, pursuant to Sections 34.05(i) and 34.050) of the Texas Property Tax Code. The Commissioners Court may accept the City's assignment of its trustee role in order to include the Properties in the County's Resale Program and expedite their resale.

All properties for which the County accepts the trustee role will be posted for public viewing on the official Dallas County website.

FINANCIAL IMPACT

Inclusion of the Properties in the Resale Program is the first step in the process of Dallas County's efforts to place the Properties back in private ownership for development and taxation.

PERFORMANCE MEASURES IMP ACT

Acceptance of the Properties will assist the Property Division in meeting its quatterly performance measures for FY 2013.

RECOMMENDATION

The Director of Public Works recommends the Commissioners Court: (1) accepts the attached Duncanville City Council Resolution No. 2013-061807, dated June 18, 2013, authorizing the County of Dallas, to act as Trustee to offer for sale by public or private sale the eight properties identified therein, acquired by tax foreclosure, jointly vested in the name of the City of Duncanville, Dallas County and the Duncanville Independent School District, as authorized by Section 34.05 of the Property Tax Code, and (2) accepts the properties identified in said Resolution into the County's Resale Program.

[f the Commissioners Court agrees, a Court Order authorizing the matters above will be placed on the next regular agenda.

APPROVED BY:

Alberta . lau', P.E. Director of Public Works

Attachment: Locatiou Map Resolution (copy)

PAE:karfSC K .' IPnJpenylDTAX/P hn'.c I !B rl' 2. Du n;.;:;\n " i! k'l-rus tee Rllj,,;

ce: Pamela Pope Johnson, Linebarger, Goggan, Blair & Sampson, LLP

160

Copyright © 1988"1999 Microsoft Corporation and/or its 5I1ppll~rs. All rights reserved. http://www.expedlamaps.com. Copyright © 1996 Geographic Data Technology. M rights reserved. © 1998 Navigation Technologies. All rights reserved. Page 1

161

RESOLUTION NO. ~/3-04119P'7 Agenda Item No. ______ _

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUNCANVILLE, REPLACING RESOLUTION# 2013-040212, AUTHORIZING THE COUNTY OF DALLAS TO RESELL TAX FORECLOSED PROPERTIES STRUCK OFF TO THE CITY OF DUNCANVILLE AS TRUSTEE, BY PUBLIC OR PRIVATE SALE AS AUTHORIZED BY SECTION 34.05 OF THE TEXAS PROPERTY TAX CODE

WHEREAS, this matter was briefed to the Duncanville City Council ("City Council") on April 2, 2013 wherein the City Council agreed to use this form of Resolution to provide the County of Dallas consent to sell specific properties to the highest bidder by public or private sealed bid; and

WHEREAS, several parcels of land were offered for sale by the Sheriff of Dallas County at public auction pursuant to a judgment of the District Court of Dallas County, Texas, for foreclosure of the tax liens securing payment of delinquent property taxes, accrued penalties, interest, and court costs; and

WHEREAS, those parcels of land which did not receive a sufficient bid as set by law, were struck off to the City of Duncanville as Trustee for itself and for Dallas County, and Duncanville Independent School District, or Dallas Independent School District (Taxing Authorities) pursuant to Section 34.0IU) of the Texas Property Tax Code; and

WHEREAS, these parcels of land held in trust by the City of Duncanville, Trustee for itself and Dallas County and, Duncanville Independent School District, or Dallas Independent School District are exempt from taxation and it is in the best interest of the Taxing Authorities to have these parcels of land returned to the tax roll as taxable property; and

WHEREAS, by this resolution the County of Dallas, as Trustee for itself and the other Taxing Authorities is authorized to resell certain parcels of land which did not received a sufficient bid as set by law and to execute a quitclaim deed for said parcels of land conveying to the purchaser the right, title, and interest acquired or held by the City of Duncanville as Trustee for itself and the other taxing entities who were parties to the judgment foreclosing tax liens on the parcels ofland; and

WHEREAS, the City of Duncanville and the taxing units involved desire to resell said parcels of land in an expeditious manner pursuant to Section 34.05 of the Texas Property Tax Code and the City of Duncanville to receive its pro-rata share of the proceeds.

- 1 -

162

THEREFORE, BE IT RESOLVED that the Duncanville City Council does hereby provide specific authorization to the County of Dallas to act as Trustee to offer for sale by public or private sale any or all of the said parcels of land (attached as Exhibit "A" hereto and made a part hereof) and the Duncanville City Council does hereby consent to the sale of said parcels of land to the highest purchaser, even if the amount tendered is (1) less than the market value of the land specified in the judgment of foreclosure or the total amount of the judgment against the property as provided by Section 34.05(i) of the Texas Property Tax Code, or (2) for an amount equal to or greater than its current market value if (a) the sum of the amount of the judgment plus post-judgment taxes, penalties, and interest owing against the property exceeds the market value and (b) each taxing unit entitled to receive proceeds of the sale consents to the sale for that amount as provided by Section 34.05(j) of the Texas Property Tax Code.

This Resolution shall take effect immediately from and after its passage in accordance with the provisions of the law.

PASSED and APPROVED this J ~..rh day Of_U-=-nr<11M.P...->=...L::=--_, 2013 by the Duncanville City Council, Duncanville, Texas. --=cr

By: Mayor City of Duncanville, Texas

Attest:

City Secretary City of Duncanville, Texas

Approved as to Form:

City Attorney City of Duncanville, Texas

- 2 -

163

EXHIBIT "A"

DCAD ACCT. NO. PROPERTY ADDRESS

60257500030220000

60093600100130000

22019500020020000

22019500020030000

220038000020AOOOO

220038000011AOOOO

60038500030210000

60038500030200100

319 WOODHAVEN BLVD C

1203 LODEMA LN CV

1303 HIGHLAND DR CV

1311 HIGHLAND DR CV

128 BROOKSIDE DR CV

133 BROOKSIDE DR CV

628 CRESTSIDE DR CV

626 CRESTSIDE DR CV

- 3 -

CAUSE NO.

TX-06-30813 '

TX-06-30235 .'

TX-09-30319,

TX-09-30319 J

OS-30497-T-L

05-30496-T-K .•

TX-09-3167S ,

TX-09-3167S

July 02, 2013


MEMORANDUM


FROM: Alberta L. Blair, P.E. Director of Public Works

164

[i'iLL/,S COUNTY ::;~:n" S COURT

13 JUN 26 Pi1 2: 24

SUBJECT: PROJECT SPECIFIC AGREEMENT WITH CITY OF MESQUITE LA PRADA DRIVE MCIP PROJECT 20210B (Project Limits - Millmar Drive to Motley Drive)

BACKGROUND

Dallas County Public Works is leading the efforts to implement improvements to La Prada Drive from Millmar Drive to Motley Drive, MCIP 20210B (Project). The Project was commissioned by the City of Dallas and was subsequently approved by Dallas County (County). The City of Mesquite has requested County to extend the project limits east by 1300 feet for a parallel drainage line in the median from Motley Drive to connect to South Mesquite Creek. The project will be funded by the City of Dallas, City of Mesquite, and Dallas County. County will enter into a separate agreement with the City of Dallas.

County and the City of Mesquite entered into a Master Agreement Governing Transportation Major Capital Improvement Projects pursuant to Court Order 2011-1014 dated June 07, 2011, which authorizes Dallas County to partner with the City of Mesquite to implement transportation projects. County and the City of Mesquite must enter into a separate Project Specific Agreement (PSA) to solidifY specific commitments for the La Prada Drive project. The City of Mesquite has partially executed the agreement, and it now requires Commissioners Court authorization to finalize it.

Chapter 791 of the Texas Government Code and Texas Transportation Code Section 472.001 provides authorization for local governments to contract with each other for the performance of governmental functions and services, and joint funding of road or street projects.

FINANCIAL IMPACT

Total Project cost is estimated to be $2,500,000.00. County's total obligation to this Project is to provide funding in the amount not to exceed $1,250,000.00, reduced by County share of in-house project delivery costs. City of Mesquite agrees to provide funding for the Project in the amount of

Briefing - Project Specific Agreement for La Prada Drive MelP 202 J 08 Page J of2

Commissioners Court July 02,2013 Page 2

165

$300,000.00, as more fully detailed in Attachment "B." County will enter into an Agreement with the City of Dallas to provide funding in an amount of $950,000.00, as more fully detailed in Attachment "B."


Dallas County partners with City of Mesquite and many other cities in Dallas County to implement transportation projects, which is consistent with Vision 1: Dallas County is a model interagency partner and Vision 4: Dallas County proactively addresses critical regional issues.

RECOMMENDATION

It is recommended that the County Judge be authorized to execute the attached Project Specific Agreement with the City of Mesquite for the purpose of Transportation Improvements to La Prada Drive MCIP Project 20210 B from Millmar Drive to Motley Drive, including a new parallel drainage line in the median from Motley Drive to connect to South Mesquite Creek. If the Commissioners Court is in agreement, a court order will be placed on the next formal agenda authorizing the execution ofthis agreement.

Approved by:

Director of Public Works

Attachments (Project Specific Agreement)

Briefing - Project Specific Agreement/or La Prada Drive MelP 202JOB Page 2 0/2

166

Mf.SQuhf. T E x A s Real. Texas. Flavor.

CERTIFICATION

STATE OFTEXAS )

COUNTY OF DALLAS)

I, Sonja Land, City Secretary of the City of Mesquite, Texas, do hereby certifY that

the attached is a true and correct copy of City of Mesquite RESOLUTION

NO. 14-2013 passed by the City Council of the City of Mesquite on June 3, 2013, and

recorded in Volume 45 of the City Council Resolution 6001<5 kept by me in my office.

2013.

Seal

Witness my hand and the seal of the City of Mesquite, Texas, this 6th day of June

Sonja Lan City Secretary, City of Mesquite Dallas County, State ofTexas

P.O. Box 850137 • Mesquite, Texas 75185-0137 • 972.288.7711

167

RESOLUTION NO. 11,-2013

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MESQUITE, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROJECT SPECIFIC AGREEMENT TO THE MASTER AGREEMENT GOVERNING MAJOR CAPITAL TRANSPORTATION IMPROVEMENT PROJECTS WITH DALLAS COUNTY FOR THE PURPOSE OF TRANSPORTATION IMPROVEMENTS ON THE LAPRADA DRIVE MAJOR CAPITAL IMPROVEMENT PROGRAM ("MCIP") PROJECT 20210B FROM MILLMAR DRIVE TO MOTLEY DRIVE.

WHEREAS, on May 16, 2011, the City Council approved the Master Agreement Governing Major Capital Improvement Program between the City of Mesquite ("City") and Dallas County ("County") providing for the construction of transportation improvements on roadways inside the County within the City that are on the North Central Texas Council of Governments Regional Thoroughfare Plan; and

WHEREAS, the City and the County desire to enter into a Project Specific Agreement in order to contract for the implementation of the Major Capital Improvement Project which approved specified projects including transportation improvements on LaPrada Drive from Millmar Drive to Motley Drive including a new parallel drainage line in the median from Motley Drive to counect to South Mesquite Creek; and

WHEREAS, the Interlocal Cooperation Act, V.T.C.A., Texas Government Code, Chapter 791, provides for any local government to contract with one or more local governments to perform governmental functions and services under the terms of the Act.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MESQUITE, TEXAS:

SECTION 1. That the City Manager is hereby authorized to execute the Dallas County Capital Improvement Program Project Specific Agreement to the Master Agreement Governing Major Capital Transportation Improvement Projects, attached hereto as Exhibit "A," with Dallas County for the purpose of transportation improvements on the LaPrada Drive MCIP Project 20210B from Millmar Drive to Motley Drive including a new parallel drainage line in the median from Motley Drive to connect to South Mesquite Creek.

DULY RESOLVED by the City Council of the City of Mesquite, Texas, on the 3rd day ofJune, 2013.

~;rsmith City Attorney

168 APPROVED BY CITY COUNCIL DATE Co • 3 . h I;) AGENDA ITEM NO, r:

'-"'::::---

Exhibit "A" Page I of7

DALLAS COUNTY CAPITAL IMPROVEMENT PROGRAM PROJECT SPECIFIC AGREEMENT

TO THE MASTER AGREEMENT GOVERNING MAJOR CAPITAL TRANSPORTATION IMPROVEMENT PROJECTS

This Proj ect Specific Agreement hereinafter called "PSA" to the Master Agreement Governing Transportation Major Capital Improvement Projects ("Master Agreement"), is made by and between the City of Mesquite, Texas, hereinafter called "City", and the County of Dallas, Texas, hereinafter called "County", acting by and through its duly authorized officials, for the purpose of Transportation Improvements on the La Prada Drive MCIP Project 20210B from Millmar Drive to Motley Drive, hereinafter called "Project."

WHEREAS, the Project is located within the city of Dallas and the city of Mesquite; and

WHEREAS, the Project was commissioned by the City of Dallas, subsequently approved by County and will be funded by the City of Dallas, City of Mesquite and County; and

WHEREAS, the County will enter into a separate agreement with the City of Dallas; and

WHEREAS, the County has requested that it be designated as the Lead Agency for the project and will provide the Project Manager; and

WHEREAS, Chapter 791 of The Texas Government Code and Texas Transportation Code Section 472,001 provide authorization for local governments to contract with each other for the performance of governmental functions and services, as well as joint funding of road or street projects,

NOW, THEREFORE, THIS PSA is made by and entered into by the City and the County, for the mutual consideration stated herein,

WITNESSETH

ARTICLE I. Project Specific Agreement

This PSA is to specifically identify the Project, changes in the rights and responsibilities of each of the parties as set forth in the Master Agreement and additions thereto as incorporated herein, This PSA will be an addition to the Master Agreement and incorporate each of its terms and conditions, All terms of the Master Agreement remain in full force and effect except as modified herein, In the event of any conflict between the Master Agreement and this PSA, this PSA shall control.

ARTICLE II Incorporated Documents

This PSA incorporates, as if fully reproduced herein word for word and number for number, the following items:

1. Master Agreement authorized by County Commissioners Court Order; 2011-1014, dated June 7, 2011, and additions thereto as incorporated herein,

PSA- City ofMcsquitc for MelP 202108

169

2. Attachment "A," Project Scoping Sheets.

3. Attachment "B," Current Cost Estimate and Funding Sources.

4. Attachment "C," Project Schedule.

ARTICLE III Term of Agreement

Exhibit "A" Page 2 of7

This PSA becomes effective when signed by the last party whose signature makes the respective agreement fully executed and shall terminate upon the completion and acceptance of the Project by Dallas County Commissioners Court or upon the terms and conditions in the Master Agreement, Article N Termination.

ARTICLE IV Project Description

This PSA is entered into by the parties for public transportation improvements to La Prada Drive MCIP Project 2021 OB from Milimar Drive to Motley Drive including a new parallel drainage line in the median from Motley Drive to connect to South Mesquite Creek. This Project will facilitate the movement of public transportation to benefit both the City and County. The City has and hereby does give its approval for expenditure of County funds for the development of completed plans, specifications and construction cost estimates in accordance with Attachment "A," Project Scoping Sheets.

ARTICLE V Fiscal Funding

Notwithstanding anything to the contrary herein, this PSA is expressly contingent upon the availability of County funding for each item and obligation contained herein. City shall have no right of action against the County of Dallas as regards this PSA, specifically including any funding by County of the Project in the event that the County is unable to fulfill its obligations under this PSA as a result of the lack of sufficient funding for any item or obligation from any source utilized to fund this PSA or failure of any funding party to budget or authorize funding for this PSA during the current or future fiscal years. In the event of insufficient funding, or if funds become unavailable in whole or part, the County, at its sole discretion, may provide funds from a separate source or terminate this PSA. In the event that payments or expenditures are made, they shall be made from current funds as required by Chapter 791, Texas Government Code.

Notwithstanding anything to the contrary herein, this PSA is expressly contingent upon the availability of City funding for each item and obligation contained herein. County shall have no right of action against the City as regards this PSA, specifically including any funding by City of the Project in the event that the City is unable to fulfill its obligations under this PSA as a result of the lack of sufficient funding for any item or obligation from any source utilized to fund this PSA or failure of any funding party to budget or authorize funding for this PSA during the current or future fiscal years. In the event of insufficient funding, or if funds become unavailable in whole or part, the City, at its sole discretion, may provide funds from a separate source or terminate this PSA. In the event that payments or expenditures are made, they shall be made from current funds as required by Chapter 791, Texas Government Code. PSA· City of Mesquite for MelP 202]08

170

ARTICLE VI Agreements

A. County and City Responsibilities:

1. County will be the Lead Agency for the Project.


2. City and County have mutually agreed that the Project limits are La Prada Drive from Millmar Drive to Motley Drive including a new parallel drainage line in the median from Motley Drive to connect to South Mesquite Creek.

3. The agreed upon Standard Basic Project Design for the Project is as defined in the Project Scoping Sheets, Attachment "A." Such design shall be the Standard Basic Project Design for the Project and specifically does not include Paving and Drainage Amenities or Utility Betterments as defined in the Master Agreement. If the City adds relocation or adjustment of City Utilities or Utility Betterments, the City agrees that it willpay 100 percent of the costs of these additions.

4. The City agrees that County may include any such item as an optional item to the construction bidding. City further agrees to review the bids submitted, the bid specifications, quantities, bid amount and any other item the City shall choose to review and furnish a written acceptance or rejection of the bid within ten (10) days of receipt of County. In the event the bid is accepted, City agrees to encumber an amount adequate for the total estimated project costs as indicated in Attachment "B" or same as amended to conform to the bid amounts.

5. The Project may require the acquisition of road right-of-way which is specifically all real property needed or convenient for roadway andlor drainage purposes as shown in the Project design or right-of-way plans and specifically includes all real property outside of the designed right-of-way needed, if applicable, or convenient to the construction, drainage, interface with adjoining streets or alleys, driveways or other access ways or other Project permanent or temporary easements which are approved by City and County. Such right-of-way acquisition shall be the responsibility of the County as Lead Agency.

6. In order to certify compliance with the expenditure of the Project funding for this Agreement, the City agrees to furnish to the County, its Auditor, or its designated representative(s) the unrestricted right to audit any and all accounting and other records regarding any funds paid or claimed under this Agreement, including, but not limited to all books, records, reports, tickets, deposits, expenditure, budget or any item therein, supporting data, computer records and programs, and all items of hardware, software or firmware, or any other item utilized by the City regarding this Agreement (records). City contracts and agrees that all records shall be kept and maintained for a period of time not less than four (4) years from the date of the termination of this Agreement. Such records shall be provided to the County in Dallas County, Texas, and available for any audit at any time upon request.

7. The results of any audit may be furnished to City for comment. In the event that any audit shall determine that moneys are owed to County such sums are deemed

PSA* City of Mesquite for MeIP 20210B

171


to be due and payable to Dallas County, Texas, within thirty (30) days of the date of an invoice for such cost being deposited in the US Mail, certified mail, return receipt requested.

B. City Responsibilities:

I. To execute the necessary agreements for the implementation of design and construction of the Project mutually agreed upon and incorporated herein by this PSA.

2. This PSA is City approval of the preferred alignment and the proposed estimated budget for the design and construction of the Project within City of Mesquite limits.

3. The Project will require construction within City jurisdiction and the use of real property for traffic control during construction. City agrees to allow County to direct and/or redirect traffic within its jurisdiction.

4. City will retain right to review plans, change orders and amendments during preparation ofthe plans, specifications and cost estimates.

5. City shall coordinate any necessary City owned utility adjustments for construction of the Project.

6. City will be responsible for maintaining the roadway within its City after the Project is complete.

C. County Responsibilities:

I. County shall be the Lead Agency for the Project.

2. County will provide project management of the Project from commencement of planning to completion of construction.

3. County shall advertise the Project with City funded items as optional bid items.

4. County will enter into an agreement with the City of Dallas as a funding participant on the design and construction of the Project within City of Dallas limits.

D. Funding County and City mutually agrees to proportionately fund the Direct Project and Program cost as follows:

I. Notwithstanding any provISIon in the Master Agreement, this PSA, any amendment thereto, or any other agreement between the parties regarding this Project, the total Project cost is estimated to be Two Million Five Hundred Thousand Dollars and no cents ($2,500,000.00). County's total obligation to this Project is to provide funding in the amount not to exceed One Million Two Hundred Fifty Thousand Dollars and no cents ($1,250,000.00), reduced by County share of in-house project delivery costs.

PSA- City of Mesquite for MeIP 20210B

172


2. Project costs may include all County project delivery costs including but not limited to preliminary scoping and research, preliminary design services, special services, primary design services, inspection, laboratory services and construction.

3. The County has entered into an Agreement with the City of Dallas to provide funding in an amount of Nine Hundred Fifty Thousand Dollars and no cents ($950,000.00), as more fully detailed in Attachment "B," Current Cost Estimate and Funding Sources.

4. The City agrees to provide funding for the Project as indicated in the amount of Three Hundred Thousand Dollars and no cents ($300,000.00), as more fully detailed in Attachment "B," Current Cost Estimate and Funding Sources.

5. City agrees to encumber an amount adequate for total estimated project costs as determined prior to the commencement of each Project milestone as determined by County within 30 days of notification by County. The City will pay Project costs as invoiced by the County.

6. City and County agree that City shall pay 100 percent of direct and indirect costs for each item requested to be added by the City that is defined by the Master Agreement as a paving or drainage amenity or utility bettennent, except for if such amenity or betterment previously existed and is impacted by the Project, in which case such amenity or betterment shall be replaced as part of the Project· cost.

ARTICLE VI Miscellaneous

1. No Third Party Beneficiaries. The terms and provisions of this PSA are for the benefit of the parties hereto and not for the benefit of any third party. It is the express intention of City and County that any entity other than City or County receiving services or benefits under this PSA shall be deemed an incidental beneficiary only. This PSA is intended only to set forth the contractual right and responsibilities of the parties hereto.

2. Applicable Law. This PSA is and shall be expressly subject to the Sovereign Immunity of County and Governmental Immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended, and all applicable Federal and State Law. This PSA shall be governed by and construed in accordance with the laws and case decisions of the State of Texas. Exclusive venue for any legal action regarding this PSA filed by either City or County shall be in Dallas County, Texas.

3. Notice. Any notice provided for in this Agreement to be given by either party to the other, shall be required to be in writing and shall be deemed given when personally delivered, or two (2) business days after being deposited in the United States Mail, postage prepaid, certified, returned receipi requested, or registered addressed as follows:

PSA- City of Mesquite for MeW 202IOB

To County:

To City:

173

County of Dallas Alberta L. Blair, P.E. Director of Public Works Dallas County Administration Building 411 Elm Street, Fourth Floor Dallas County, Texas 75202-3389

City of Mesquite Matthew Holzapfel, P.E. City Engineer 1515 N. Galloway Avenue Mesquite, Texas 75149


Either party may change its address for notice by giving the other party notice thereof.

4. Assignment. This PSA may not be assigned or transferred by either party without the prior written consent of the other party.

5. Binding Agreement; Parties Bound. This PSA has been duly executed and delivered by both parties and constitutes a legal, valid and binding obligation of the parties, their successors and permitted assigns.

6. Amendment. This PSA may not be amended except in a written instrument specifically referring to this PSA and signed by the parties hereto.

7. Number and Gender. Words of any gender used in this PSA shall be held and construed to include any other gender and words in the singular shall include the plural and vice versa, unless the context clearly requires otherwise.

8. Effective Date. This PSA shall commence on the Effective Date. The Effective Date of this PSA shall be the date it is executed by the last of the parties. Reference to the date of execution shall mean the Effective Date.

9. Counterparts. This PSA may be executed in multiple counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

10. Severability. If one or more of the provisions in this PSA shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not cause this PSA to be invalid, illegal or unenforceable, but this PSA shall be construed as if such provision had never been contained herein, and shall not affect the remaining provisions of this PSA, which shall remain in full force and effect.

11. Entire Agreement. This PSA embodies the complete agreement of the parties, supersedes all oral or written previous and contemporary agreements between the parties and relating to matters in the PSA.

12. Contingent. This Agreement is expressly subject to and contingent upon formal approval by the Dallas County Commissioners Court and by resolution of the City Council. This PSA is also contingent upon executed Agreements between Dallas

PSA- City of Mesquite for MelP 20210B

174


County and the City of Dallas. If the Agreement between Dallas County and the City of Dallas terminates, this PSA shall terminate as well.

The City of Mesquite, State of Texas, has executed the Agreement pursuant to duly authqiZed City Council Resolution No. ILl- -.1,1() I:; , dated the ~ day of

1M<. ,2013. • The County of Dallas, State of Texas, has

Commissioners Court Order Number ______ , 2013.

COUNTY OF DALLAS

Clay Lewis Jenkins County Judge

Date

Approved as to Form*:

executed this Agreement and passed on the

City Manager

Date

Approved as to Form:

pursuant to day of

Craig Watkins District Attorney

~a~#,f;f/;~ B. J. SmIth, CIty Attorney or Cynthia H. Steiner, Assistant City Attorney

er}'sa Guerra Snelson

C ~f.C~t{::~ Attest:

herri Turner Assistant District Attorney

*6y law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients, It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attomey(s),

PSA~ City of Mcsquite for MeIP 20210B

175

><\i .•. .ii . .... . ................................. «

ATTACHMENT. i.· PROJ~&¥·· •• ~~O~I~(;.· .. ~·~~~+~>

176

ATTACHMENT A Project Supplemeutal Agreement to Master Agreement Governing

Transportation Major Capital Improvement Projects PROJECT SCOPING SHEETS

Project Name: LA PRADA (MILLMAR TO MOTLEy) MCIP Project: 20210B

LEAD AGENCY: LEAD AGENCY'S PROJECT MANAGER:

Dallas County Public Works Tony Irvin, P .E.

CONTACT INFORMATION: (214) 653- 6457 PROJECT LIMITS: Millmar to Motley PROJECT LENGTH: 0.25 miles

PAVEMENT AND ALIGNMENT TOPICS

PAVEMENT SECTION

PAVING DESIGN CRITERIA City of Dallas Standards

ROW WIDTH: ,

Existing: 90'to 80' I

Proposed:

PAVEMENT WIDTH:

Existing:

Proposed: ii 4-11 ft I No. oflanes proposed:

PAVEMENT CROSSFALL:

PROPOSED

MINIMUM

MAXIMUM Vi' per ft

pg 1 of9

177

ATTACHMENT A Project Supplemental Agreement to Master Agreement Governing

Transportation Major Capital Improvement Projects

PROJECT SCOPING SHEETS


MEDIANS

MEDIAN WIDTH Varies (IS to 25 ft)

ANY MID BLOCK OPENINGS TO CONSIDER? DYES l2l NO

ANY SIDE STREETS TOO CLOSE FOR OPENING? l2l YES D NO

STANDARD TURN LANE WIDTH

STANDARD NOSE WIDTH

PARKWAY:

Proposed Width

Proposed Sidewalk Width

Parkway cross fall slope maximum

GRADE REQUIREMENTS:

i Sft i

L . . J

Varies (6 to 9.5 ft) ,------_._._- --- --_.-

14to5ft ' ___ ._._._m __ _

Is TC 6" below adjacent ground criteria to be followed?l2l YES D NO

Any deep cuts, high fills? DYES l2l NO

VERTICAL GRADE:

MINIMUM 0.5%

MAXIMUM 5% i __ __ _ __ ~_.1

CENTERLINE ALIGNMENT POSITION:

IN CENTER OF EXISTING ROW? l2l YES D NO

OFFSET FROM CENTER? DYES l2l NO If yes, what distance?

pg 2 of9

178




ON BRAND NEW ALIGNMENT? DYES [8J NO

LEFT TURN LANES: [8J YES 0 NO

If yes, are left tum lanes designated or continuous? IZl DESIGNATED 0 CONTINUOUS

MINIMUM LENGTH: r 160 -210 ft

MINIMUM STORAGE: 50-100ft

WIDTH: 10 ft

ANY DUAL LEFT TURN LANES?

ANY FREE RlGHT TURN LANES?

DYES [8J NO

DYES [8J NO

CRASH CUSHIONS/ATTENTUATORS INVOLVED? 0 YES IZl NO

RAILROAD CROSSINGS INVOLVED? DYES [8J NO

NOTE: IF CURRENT CROSSING IS NOT USED, IS ABANDONMENT AN OPTION? DYES 0 NO IZl N/A

PAVEMENT STRUCTURE

DESIGN WHEEL LOAD 18 kip ESALs

BUS AND HEAVY TRUCK TRAFFIC? DYES IZl NO

ROADWAY CLASSIFICATION Minor Arterial (M-4-D(A))

MINIMUM PAVEMENT STRUCTURE THICKNESS: 9 in

MINIMUM PAVEMENT BASE OR SUBGRADE THICKNESS:

DESIGN SPEED 45 mph i

pg 3 of9

179




POSTED SPEED 35 mph

DRIVEWAYS MAXIMIMUM RESIDENTIAL GRADE (%) 8%

. MAXIMIMUM COMMERCIAL GRADE (%) NIA

MINIMUM COMMERCIAL DRIVEWAY WIDTH N/A

SIDE STREET CONSIDERATIONS: 1- .----- ----

TURNING RADIUS, MINIMUM I 25 ft L

PAVEMENT THICKNESS

COMMERCIAL DRIVEWAY THICKNESS

DRAINAGE TOPICS

STORM SEWER DESIGN CRITERIA: o TxDOT IZJ CITY o HYDRO-35 o TP-40

INLET DEPTHS (APPROPRIATE FOR PAVEMENT THICKNESS) 4.5 ft

MINIMUM COVER FOR LATERALS I ft I ,. !

BRIDGES/BOX CUL VERTS INVOLVED? 0 YES IZJ NO If yes, specify involvement: 0 BRIDGE(S) 0 BOX CUL VERT(S)

100 YEAR FLOOD PLAIN CONSIDERATION? 0 YES

If yes, how many feet of freeboard are required?

ADDITIONAL DRAINAGE INFORMATION:

pg 4 of9

IZJ NO

180




.. , In a meeting on 9/12/12, City & County discussed the following: No documented flooding in/around project site in its current condition, despite limited number of existing stonn inlets on LaPrada and residential streets in the project drainage area. County designed stonn sewer system using current City design criteria. Total design Q is 118 cfs. City agreed to construct a new stonn drain system as recommended by the County .

... ---" ---... __ . ,,-----... "._-'.------

PERMITS

COE 404 PERMITS NEEDED DYES ~ NO

TCEQPERMIT !8J YES D NO

CDC PERMIT DYES ~ NO

EIS DYES ~ NO

ADA PERMIT ~ YES D NO

ANY OTHER PERMITS FROM OTHER AGENCIES SUCH AS TxDOT, DFW AIRPORT, DART, ETC.? D YES ~ NO rIf)'~s)jJlease docume.J1.t belQ.'.¥:

I

UTILITIES

LIST OF ALL KNOWN UTILITIES: ,,- -"" -,------.--~.--. ---,-----'"--." .... _,,- ._---- ,. --"-' ,. ---------_.,,-- -- - ---.---... -.-. -_ ... ,--~- - ---, ,,-----,,----, -_._-- --''',., ",,-, .. _-- --_ ... ,---.---- -"" ---- ,---

\ Facilities owned by Oncor, Atmos, DWU and AT&T. I DWU will replace 8" water line, 8" wastewater and 10" wastewater lines within the limits of the , d· ; roa Improvements. L~ .... ~.~~.~_~_.._~ .. ~ .. _._._ ... ~ .... _ .... _ ~~~ ..... ~_.~ _._ ~_ . __ .. _ ..... ~ __ ~_~ ~ ... ~ .... ~ .. _~~~._

DOCUMENT KNOWN RISKS (TRA lines, Transmission Towers, Lone Star Gas Valve Stations) FOR OUR UTILITY PARTNERS: r·····--_·····- .. ·· -. ~ ..' ...... _ ............. ~- .. -.~ ..... -.. ~~ -.--'-... -.-~.-~ .. ~~ .. -...... ~ ... ~ ..... -I

I

pg 5 of9

181


Transportation Major Capital Improvement Projects

PROJECT SCOPING SHEETS


ARE UTILITIES ON EXISTING STREET R.O.W.? [gJ YES 0 NO

DO UTILITIES OWN THEIR R.O.w. OR HAVE PREVIOUS EASEMENTS? DYES [gJ NO i[fxes)~JJle_ase<les()ri_beb"I()\V:~ . ~__ _ ._ ... ____ _

i

HAS WORK ORDER BEEN ISSUED FOR SUE (Subsurface Utility Engineering)? [gJ YES 0 NO

ANY UNUSUAL CONSIDERATIONS? 0 YES IZJ NO If yes, please document below: I-·~·· ...... -.-... .. -.

R-O-W ACQUISITION

RIGHT OF WAY CONSTRAINTS, IF ANY, PROVIDE A LIST AND DESCRIPTION ALONG WITH DATA FOR RISK ASSESSMENT: IZJ YES 0 NO

I Relocation of 4 power poles to accommodate proposed c~b;~ps.

ANY NON-ROUTINE, i.e., CEMETARY, JUNK YARD, OLD CHURCHES, SERVICE STATIONS, CONTAMINATED SOILS, LANDFILLS, NOISE WALL CONSIDERATIONS, TRAILER PARKS, TREE ORDINANCES? 0 YES IZJ NO Ifye~,JJle.asedefillebelm¥: _ _______~ __

.--.-~.---. ---~ -.-...... -.----.-.-~------ ... _-_ ... _------------ --_ .. -_._------_._--- -----~-- ----~

ANY NON-CONFORMING ISSUES?

R.O.W. MAP NEEDED?

DYES

DYES

pg 6 of9

[gJ NO

[gJ NO

182



Project Name: LA PRADA (MILLMAR TO MOTLEY) MCIP Project: 20210B

FIELD NOTES NEEDED? 0 YES C2J NO

R.O.W. PLATS NEEDED? 0 YES C2J NO

RELOCATION ASSISTANCE INVOLVED? 0 YES C2J NO

P ARKINGILOSS OF P ARKING CONSIDERATIONS? 0 YES

HISTORICAL SITE CONSIDERATION? 0 YES

C2J NO

C2J NO

USUAL CITY TOPICS OF CONCERN

r ---- ----,- ----_.-" """"--------,---,-'"---

DESIGN STANDARDS TO BE USED? City of Dallas, TxDOT

ORDER OF PRECEDENCE OF STANDARDS (1) City of Dallas, (2) TxDOT

AUXILIARY LANES?

PROVISIONS FOR FUTURE WIDENING?

LANDSCAPING?

EXPOSED AGGREGATE DRIVEWAYS, SIDEWALKS?

ST AMPED/COLORED CONCRETE?

IRRIGATION?

BRICK PAVERS? IfyesLp1e.1l,s",<lefjne !()cationJs):,.

I _~,.' __ .. ' ..... ,_

DYES [8J

DYES [8J

DYES [8J

DYES [8J

DYES [8J

DYES [8J

DYES [8J

.. ~I

NO

NO

NO

NO

NO

NO

NO

STREET LIGHTING? [8J YES 0 NO ! Include conduit and foundations

TRAFFIC SIGNALS? DYES [8J NO

pg 7 of9

183

ATTACHMENT A Project Supplemeutal Agreemeut to Master Agreement Governing



PAVEMENT MARKINGS? C8J YES D NO .-'----------.---.. -

BIKE LANES (EXTRA WIDTH)? DYES C8J NO If yes, specify width:

NEW SIDEWALKS? C8J YES D NO

BUS TURNOUTS? DYES C8J NO

BUS STOPS OR BUS SHELTERS? DYES C8J NO

WATER UTILITY BETTERMENTS? C8J YES D NO

WATER UTILITY RELOC.? DYES C8J NO

SAN. SEWER BETTERMENTS? C8J YES D NO

SAN. SEWERRELOC.? DYES C8J NO

RETAINING WALLS? DYES C8J NO tfyes, pleasespecifywallt)'p(! (stont:, .. blocks,gabi(ms,_p~()prietary t)'pes,et,,): .. _ ..

!

SOD, SEEDING, TOPSOIL? . -_._-- . --

C8J SOD D SEEDING C8J TOPSOIL D OTHER:

DRAINAGE IMPROVEMENTS? C8J YES 0 NO

RR CROSSING IMPROVEMENTS? DYES 0 NO C8J N/A

GRADE SEPARATIONS? DYES C8J NO

RAMPS OR CONNECTORS TO TxDOT FACILITIES? DYES C8J NO ~fy(!s,'pl(l(lsespeeifyfac:i1ity(ie.s2~elow :____ ... .... ...___ ...___ ___.. .... .__ !

pg 8 of9

184




SPECIAL SCHOOL OR EMERGENCY VEHICLE CONSIDERA nONS

ANY NEARBY OR ADJACENT SCHOOLS, CITY HALL, FIRE OR POLICE DEPARTMENT REQUIRING SPECIAL CONSIDERATION? (gJ YES 0 NO If)'es,JJlea~tDi~tt~()~]Jeci1lico~nsi<lenlti()n(s)b()!()\\,: __ .~....__~~~ .~ _ .

Kiest Elementary, Motley Elementary

PUBLIC INVOLVEMENT

CITY COUNCIL APPROVAL OF ALIGNMENT REQUIRED? 0 YES

NEIGHBORHOOD MEETING, REQUIRED? DYES

HAVE ALL NEIGHBOR GROUPS PROVIDED EARLY INPUT? DYES [gj NO 0 N/A

IF REQUIRED WHO CONDUCTS, CITY OR COUNTY? o CITY 0 COUNTY (gJ N/A

(gJ NO

(gJ NO

DOCUMENT POTENTIAL SITES FOR PUBLIC AND/OR NEIGHBORHOOD MEETINGS: --.... . ...... --------,-~--- -.,,~'''~.- ... ,--. -------- .. _----- ---,. --,-- -_ .. --------

CONSTRUCTIBILITY REPORT

FROM INSPECTION STAFF, DOCUMENT ANY AND ALL ISSUES THAT MAY AFFECT PROJECT SCOPE, BUDGET, CONSTRUCTIBIL TY, THE PROJECT SCHEDULE AND/OR THE SAFETY OF PROJECT?

pg 9 of9

185

ATTACHMENTB CtiRRENTCOS"~STIMA1'~~A~I)FJN"'~~S()URC~S

186

ATTACHMENT "B" CURRENT COST ESTIMATES & FUNDING SOURCES

. ...

ESTIMATED COST ..... ... EXPENDITURE . ...

City of Dallasl Dallas County shared cost

Dallas County In-House Project Delivery Costs $500,000 (includes but not limited to design cost, construction management, construction

inspection, and project management, ROW I Utility coordination)

SUE $10,000

Materials Testing $25,000

Paving and Drainage Construction $1,365,000

TOTAL (ESTIMATED) PROJECT COST' $1,900,000

City of Mesquite! Dallas County shared cost Dallas County In-House Project Delivery Costs

$45,000 (includes but not lilllited to design cost, co;nstl1lction management, construction inspection, and project management, ROW I Utility coordination))

SUE $5,000

Drainage Construction $550,000

TOTAL (ESTIMATED) PROJECT COST' $600,000

Dallas County Not-to-Exceed Financial Responsibility $1,250,000

City of Dallas Not-to-Exceed Financial Responsibility $950,000

City of Mesquite Not-to-Exceed Financial Responsibility $300,000

TOTAL AVAILABLE FUNDING $2,500,000

'Project cost does not include items funded wholly by the City such as amenities and utilities.

187

... ;',-,' .... '. " •.•..... ':' .•.... ' .. ' .•... ,: ,'.'," ...... " .. ' .........• <.-"" ..... ,;,:.,":'." ..•......... > ,', ' .........•............ ::-.. .

PRQPOSEDPf{OJECTSCHEDUI.E

188

ATTACHMENT "C" PROPOSED PROJECT SCHEDULE

La Prada Dr.-From Millmar To Motley MCIP Project No. 20210B

Complete Preliminary Design (0-60%)

Release Plans for Utility Clearance

Utility Relocations

Final Design (60-100%)

Bidding! Advertising

Begin Construction

Revised - May 2013

August 2012

October 2012

October 2012 - January 2013

September 2012 - Jlme 2013

July 2013 - August 2013

September 2013

June 25, 2013

TO:

THROUGH:

FROM:

SUBJECT:

189

DALLAS COUNTY OFFICE OF BUDGET AND EVALUATION

Commissioners Court

Ryan ~rown, Budget Officer

Office of Budget and Evaluation Staff

Conference/Travel/Training Requests

w c..... S;; ... __ ,~/") I

N 0'

-0 :::x N " c.n ..

The following departments have requested approval for Conference/Travel/Training. The requested amounts listed are estimates. All reimbursements for hotel and meals are reimbursed according to Dallas County policy with receipts. Mileage reimbursements are reimbursed at the approved rate at the time of travel. Additional documentation is available for further reference.

Elected Officials/Departments notifying Commissioners Court of Conference/Travel/Training fund requests that do not require Commissioners Court approval under State Statues

NONE SUBMITTED

Elected Officials/Departments requesting Conference/Travel/Training approval fOI' funds that have Commissioners Court authority

INFORMATION AND TECHNOLOGY - Mary Ann McPhaul to attend the CUC Financial Fit Gap Session in Austin, Texas on June 27, 2013. The total estimated cost to attend is $247 ($216 - mileage and $30 - food). Funding is available in the Major Technology Unallocated Reserves to be transferred to the Business Travel account (195.1090.4010).

PUBLIC DEFENDER - requests approval for Randa Black, Vickie Rice, Lashonda Taylor, Mara Dalida, Stacy Page, and Christina Seawright to attend the DSM -5: Diagnostic Changes, Values, and Alternatives UT Southwestern Dallas, Texas on July 20, 2013. The total cost to attend is $690 registration fee. Funding is required from Emergency Reserves.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340 (214) 653-6363 • Fax (214) 653-6517 • rlwatkins((vdaUascounty.org

190 SHERIFF - requests approval for the following:

a) Ben Roberts and Denny Read to attend the General Hazardous Materials Training in Austin, Texas from July 21-26, 2013. The total estimated cost to attend is $1,360 ($970-hotel and $390 - food). A county vehicle with gas credit card will be used for transportation. Funding is requested from Emergency Reserves.

b) Ben Roberts and Denny Read to attend the Cargo Tank Inspection Course in Austin, Texas from July 28 - August 2,2013. The total estimated cost to attend is $1,360 ($970 - hotel and $390 - food). A county vehicle with gas credit card will be used for transportation. Funding is requested from Emergency Reserves.

c) Richard Huey and Adam Arista to attend the Cargo Tank Inspection Course in Austin, Texas from September 22-27, 2013. The total estimated cost to attend is $1,360 ($970-hotel and $390 - food). A county vehicle with gas credit card will be used for transportation. Funding is requested from Emergency Reserves.

d) Richard Huey and Adam Arista to attend the Federal Motor Carrier Hazardous Material Training in Austin, Texas from August 11-16, 2013. The total estimated cost to attend is $1,360 ($970 - hotel and $390 - food). A county vehicle with gas credit card will be used for transportation. Funding is requested from Emergency Reserves.

e) Ruthie McCain to attend the National Institute for Jail Operations in Rockwall, Texas from July 30 - August 1, 2013. The total estimated cost to attend is $425 for registration fee. A county vehicle with gas credit card will be used for transportation. Funding is available in the Commissary Fund.

f) Blaise Mikulewicz to attend the Jail Administration Management and Operations Training in Huntsville, Texas from September 15-20, 2013. The total estimated cost to attend is $180 for food. A county vehicle with gas credit card will be used for transportation. Funding is available in the Commissary Fund.

g) Diane Harris, Regina Lowrey, Theressa Smith, Selma Littles to attend the Leadership for Support Staff Conference in Galveston, Texas from June 4-7, 2013. A personal vehicle will be used for transportation. The total estimated cost to attend is $2,082 ($392-mileage, $605 - hotel, $440 - food, and $645 - registration). Funding is available in the Commissary Fund.

h) Yolanda Lara and Maggie Sanchez to attend the 2013 Vision Summit in Austin, Texas from September 10-12, 2013. A county vehicle with gas credit card will be used for transportation. The total estimated cost to attend is $775 ($400 - hotel, $150 - food, and $225 - registration). Funding is available in the Commissary Fund.

i) J. Flores and J. Herrera attended the 2013 Annual Conference in Kerrville, Texas from June 10-14, 2013. A rental car was used for transportation. The total cost to attend was $1,850 ($880 - hotel, $290 - food, $350 - rental car, and $225 - registration). Funding is available in the Commissary Fund.

Briefing date - July 2, 2013

191 TAX OFFICE - requests approval for the following:

a) John Ames to attend the 2013 TIADA Conference in San Antonio, Texas from July 28-30,2013. The total estimated cost to attend is $445 ($375 - hotel and $70 - food). Funding is available in the Runner Permit Account.

b) Jason Downing to attend the 2013 TIADA Conference in San Antonio, Texas from July 28-30, 2013. The total estimated cost to attend is $445 ($375 - hotel and $70 - food). Funding is available in the Runner Permit Account.

c) Fetina Green to attend the 2013 TIADA Conference in San Antonio, Texas from July 28-30,2013. The total estimated cost to attend is $445 ($375 - hotel and $70 - food). Funding is available in the Runner Permit Account.

ROAD AND BRIDGE DISTRICT #2 - Re-brief to add Greater Irving-Las Colinas Chamber of Commerce and the annual reimbursement of events to $1,500. Originally briefed on January 8, 2013 - requests approval for Amy Mueller, Traci Enna, Cole Leonard, or Kristi Pardon to be reimbursed from the department's DDA for their attendance at the Chamber of Commerce luncheon or events that have cost associated. The request includes Chamber Commerce events in Garland, Rowlett, Sachse, Greater East Dallas, North Dallas, Metrocrest, Farmers Branch, Richardson, Coppell, Addison Business Association, and Farmers Branch Hispanic Chamber of Commerce. The projected reimbursed annual cost for FY2013 is $1,000. The department has funding available in their DDA.

COUNTY CLERK - reqpests approval for John Warren, Ed Bailey, Darryl Martin, and Gordon Hikel to attend the NACO 2013 County Solutions and Marketplace Conference in Fort Worth, Texas on July 19,2013. The total estimated cost to attend is $2,270 ($2,050 - registration, $60-mileage, $140- food, and $20 - parking). Funding is available in the Records Management Fund.

CRIMINAL DISTRICT COURT #7 - requests approval for Sharon Johnson, Court Coordinator, to attend the TACA Seminar in San Antonio, Texas from October 14-18, 2013. The total amount requested is $1,218 ($325 - TACA fee policy, $424 - hotel, $324 - mileage, and $145 - food). Funding is required from Emergency Reserves.

DISTRICT COURT ADMINISTRATION - requests approval for the following:

a) Re-briefto include both staffin estimated cost. Originally briefed -June 25,2013 - Lori Ann Bodino, District Court Administrator and Anne Brabham, Jury Service Manager to attend the National Association for Court Management Annual Conference in San Antonio, Texas from July 14-18, 2013. The total estimated cost for Lori Ann Bodino to attend is $1,100 ($300-registration fee, $125-membership fee, $250-Hotel, $385-mileage, and $40-parking). The total estimated cost for Ann Brabham to attend is $675 ($300-registrtion fee, $250-hotel, and $125-membership fee). The department does not have DDA. Funding is requested from Emergency Reserves.

b) Lori Ann Bodino, District Court Administrator and Anne Brabham, Jury Service Manager to attend the National Center for State Courts "Fair and Effective Practices in Jury System

Briefing date July 2, 2013

192 Management" in Phoenix, AZ from September 4-6,2013. The total estimated cost for Lori Ann Bodino to attend is $1,650 ($395-registration fee, $265-hotel, $300-airfare, $100- luggage, $260-food, $80-parking, and $250- ground transportation). The total estimated cost for Ann Brabham to attend is $1,320 ($395-registration fee, $265-hotel, $300-airfare, $100 luggage, and $260-food). The department does not have DDA. Funding is requested from General Funds. Funding is requested from Emergency Reserves.

JUSTICE OF THE PEACE 3·1 • requests approval for Zoe Harlan to attend the Legislative Update/New Rules Workshop on July 29, 2013 in Tyler, Texas. The total estimated cost to attend is $100 for registration. Funding is available in the department's DDA (4831).

ALTERNATIVE DISPUTE RESOLUTION· Othel Bursey, Jf. requests approval to use Fund 162 for reimbursement for cost associated with speaking at the State Bar of Texas Conference, held in Dallas, Texas on June 20, 2013. The total cost is $49 ($3.50-ground transportation, $20-parking, and $25 - food). Funding is available in the ADR 162 fund (162.4054.2050).

Notifying Commissioners Court of Conference/Travel/Training funds used by Grant Programs 4·C SAFPF RE·ENTRY COURT - Re-briefto replace Mark Olson with Vincent Jordan to attend the Training. Originally briefed - June 18, 2013 - requests approval for John Burchett, Shelitta Green, Colleen Hamlin, Catherine Dawson, Lenae M., John Pickens, Justin Alexander, Andre Merritt, Mark Olson, Edward Murray, and Heather Sniadecki to attend the National Association of Drug Courts Professional Annual Drug Court Training Conference in Washington, DC from July 13-17, 2013. The total estimated cost for staff to attend is $30,250 ($8,800 - hotel, $4,400 - food, $1,650 - parking, $550 - transportation, $7,150 - registration, $1,100 -luggage, and $6,600 - airfare). Funding is available in Fund 128 (grant #370).

COUNTY CRIMINAL COURT· Judge Roberto Canas, Nigel Reynolds, and Andre Turner requests approval to attend the Domestic Violence Court Open House from June 11 - 12, 2013 in Ann Arbor, Michigan. The total estimated cost to attend for all three individuals is $4,260 ($300-hotel, $360 - food, $300 - parking, $300 - transportation, $150 - baggage, and $2,850 - airfare). Funding is available in grant #2511.

INSTITUTE OF FORENSIC SCIENCES - requests approval for the following:

a) Justin Schwane to attend the ASCLD/Lab International Assessor Training Course with training in implementation of new accreditation standards in Minneapolis, Minnesota from September 8-13,2013. The total estimated cost to attend is $2,250 ($450 - transportation, $605 - hotel, $300 - food, $795 - registration, and $100 - bag fees, parking, and taxi). Funding is available in grant funds #466.0.2410.2013.3403 and 466.0.2462.2013.3403.

b) Karen Young to attend meeting and training sessions at Association of Forensic Quality Managers (AFQAM) Annual Training Conference in Syracuse, New York from October 7-11,2013. The total estimated cost (0 attend is $1,507 ($500 - airfare, $41- mileage, 425 -hotel, $210 - food, $250 - registration fees, and $81- parking). Funding is available in grant #3403.


193

c) Walleska Castro, Krista Michael, Stacy McDonald, Timothy Sliter, Erin Spargo, Monica Lopez, Justin Schwane, Lauren Woolridge, Aria McCall, and Brittany Welch to attend the American Society of Crime Laboratory Directors - Laboratory Accreditation Board online training on Uncertainty of Measurement from June 25-27, 2013 in Dallas, Texas. The total estimated cost to attend is $2,200 for registration fees for llindividuals. Funding is available in grant #3000.

JUVENILE DEPARTMENT - requests approval for the following:

a) Christa Duncan-Huff and Harrel Richardson to conduct a Site Review at the Gulf Coast Trades Center in New Waverly, Texas and Brookhaven Youth Ranch in West, Texas on June 26, 2013. The total estimated cost is $200 ($75 - car rental, $40 - food, $80 - gas for rental car).Funding is available in the State Aid grant#7108.

b) Daniel R. Neustifter to conduct a site review at the Pegasus School in Lockhart, Texas from July 8-9, 2013. The total estimated cost to attend is $188 ($116 - hotel and $72 - food). Funding is available in the State Aid grant#7108.

HEALTH AND HUMAN SERVICES - requests approval for the following:

a) Elizabeth Smith to attend the Flu Workshop Training in Austin, Texas from July 15-18, 2013. There is no cost to Dallas County.

b) Sherri Johnson to attend the Immediate Incident Command System 300 Training in Dallas, Texas from July 29-31, 2013. There is no cost to Dallas County.

c) Sibeso Joyner to attend the Flu Workshop Training in Austin, Texas from July 15-18, 2013. There is no cost to Dallas County.

d) Sujata Ramakrishnan to attend the Administrative Reverse Site Visit Training in Rockville, MD from July 28-31, 2013. The total estimated cost to attend is $1,539 ($399 - airfare, $584 - hotel, $26 - mileage, $290 - food, $150 - taxi, $50 -luggage, and $40-parking). Funding is available in grant #65502.

e) Wendwesson Stefanos to attend the Administrative Reverse Site Visit Training in Rockville, MD from July 27-31, 2013. The total estimated cost to attend is $1,521 ($375 - airfare, $584 - hotel, $34 - mileage, $290 - food, $150 - taxi, $50 -luggage, and $40-parking). Funding is available in grant #65502.

f) Zachary Thompson to attend the Administrative Reverse Site Visit Training in Rockville, MD from July 28-31,2013. The total estimated cost to attend is $1,552 ($429 - airfare, $584 - hotel, $40 - mileage, $210 - food, $200 - taxi, $50 -luggage, and $40 - parking). Funding is available in grant #65502.

g) Anglinette Stratford to attend the Homebuyer Education Methods in Dallas, Texas from August 5-6, 2013. The total estimated cost to attend is $80 ($50 - registration fees and $30 - parking) Funding is available in grant #9803.


194

h) Sharon Kennedy to attend the HCVP Training for Housing Quality Standard in Arlington, Texas from October 15-17,2013. The total estimated cost to attend is $920 ($60-mileage, $60 - food, $75 - registration fees and $50 - parking). Funding is available in grant #8050.

i) Shannon Dalton, Maiya Bangurah, Sheketia Burley, Maria (Cristina) Velez to attend the HCVP Annual Texas Housing Training in Corpus Christie, Texas from August 26-29, 2013. The total estimated cost to attend is $5,900 ($1,240 - airfare, $1,800 - hotel, $500 - food, $400 - taxi, $1,640 - registration fees and $320 - parking). Funding is available in grant #8050.

j) Danisha Bob, Maiya Bangurah, Kassha Brown, Selam Beyene (ALL TEMPS) to attend the HCVP Training for Rent Calculation in Austin, Texas from September 23-26, 2013. The total estimated cost to attend is $7,480 ($1,800 - airfare, $1,500 - hotel, $500 - food, $560 - taxi, $3,000 - registration fees and $120 - parking). Funding is available in grant #8050

k) Joey Stringer to attend the 8th National Conference on Lab Aspects of Tuberculosis in San Diego from August 18-21, 2013. The total estimated cost to attend is $1,590 ($800-transportation, $600- hotel, $320 - food, $50 - taxi, $250 - registration fees, $75 -baggage fee, and $80 - parking). Funding is available in grant #8723 PHEP.


195

July 2,2013

MISCELLANEOUS

1) PLANNING & DEVELOPMENT - recommends that the County's Housing Finance Corporation approve the transfer of the trustee responsibilities for the HFC's 1993 refunding bond issue from Deutsche Bank to U.S. Bank. This approval is necessary as Deutsche Bank has sold its municipal bond trustee business to U.S. Bank. This transfer should have no noticeable impact upon the HFC or the remaining proceedings from the 1993 issue.

2) RECORDS MANAGEMENT - requests approval:

a) to grant a request from the Dallas County Community College Faculty Association to conduct a special faculty meeting in the Commissioners Courtroom on November 15,2013 from I :30 pm - 5:30 pm.

b) to authorize a request from the Dallas Children's Medical Center to use the George Allen Courts Building's lobby, Central Jury Room, and the Old Central Jury Room in the basement as a staging area for their girls dance team prior to the start of their 2013 annual parade up Commerce Street on December 7, 2013 from 5 :00 am - II :00 am. They are also requesting a waiver to not pay fees associated with this usage. Court Administration concurs, and the event does not present any conflicts.

3) OFFFICE OF BUDGET AND EVALUATION - recommends approval of a change in the makeup of Dispute Resolution Service Board (DRS) where the Dispute Mediation Services (DMS) representative is no longer a board member. Dallas County Commissioners Court created the DRS Board on November 10,2009 and Court Order #2012-1083 established the FY2013 Board Members. The DRS Board met on June 25, 2013 and recommended that the DMS representative no longer be included in the make-up of the DRS Board. A court order will be on the July 9, 2013 Formal Agenda for Commissioners Court approval.

4) TAX OFFICE - requests approval to upgrade a CM position (#9232) to an EM position for the Tax Office IT Department. Currently, the Tax Office has an EM position and a current job description for the proposed upgraded position. The Tax Office has agreed to use their Special Inventory Account to offset the additional salary as a result of the upgrade in the amount of$4,607 toward the purchase of additional video surveillance equipment for the Grand Prairie location. The Office of Budget and Evaluation recommends that the Human Resource/Civil Service review this request for proper classification.

07/02113

196

5) JUVENILE - requests approval for the following:

a) authorization to repay the $4,515 that was used for YSAB programs from the Texan Credit Union (employee account). Funds will come from the YSAB Escrow.

b) authorization to replenish the five existing debit cards from YSAB funding in a not to exceed amount of $40,000. The check will be cut to the Juvenile Department in clo Dr. Terry Smith to be deposited at the Texan Credit Union.

TELECOMMUNICA nONS

Community Supervision and Corrections - Request M1306020 - one single line phone instrument for new employee. Work is to be completed at Frank Crowley 9th floor Misdemeanor Probation Office. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended

D1306007 - one data cable to remit patients documents to local community agencies. Work is to be completed at 414 S. RL Thornton pI Suite 150. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended

Community Supervision and Corrections -West Office - Request M1306017 - one voice cable for Community Correction Office fax line. Work is to be completed at 2121 French Settlement 1st floor New Unit Section. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 ~ Recommended

D1306008 ~ two data cables one for Community Correction Office computer the other for network print fax/scanner options. Work is to be completed at 2121 French Settlement 1 st floor New Unit Section. Equipment $0.00; Installation $400,00; Recurring Cost $0.00 ~ Recommended

Juvenile ~ Request M1306022 - six mini coinless phone receivers for the inmate phones, The receivers are needed for replacements as they

become inoperable for the residents. Items are for the Henry Wade Justice Center 2nd floor. Equipment $0.00;

• Funding for the above requests are available from countywide department line item 7210 telecom equipment and department 1023, line item 6250 contract, if otherwise it will be stated in brief.

1023, cable

• Projects are funded by requesting department, if otherwise it will be stated in brief.

• Cell Phone funding is provided by the requesting department and is stated.

• Pagers are funded from department 1023, line item 7214.

07/02/13

197

MISCELLANEOUS EQUIPMENT

Actual invoiced amounts may deviate by up to $5 from the amounts listed without additional Commissioners Court Authorization.

DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: PROPOSED ACTION:

DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: PROPOSED ACTION:

DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: PROPOSED ACTION:

07/02/13

Juvenile - Youth Village 3 - Swintec Blue/Black Typewriters I - Shredder I - Black Desk Lamp 2- Blue Desk Chairs I - Brown Desk Chair $0 Surplus Juvenile requests approval to transfer the above listed item from Surplus inventory to the Youth Village.

Juvenile I - High Back Chair I - Mahogany Desk with 4 drawers $0 Surplus Juvenile requests approval to transfer the above listed item from Surplus inventory to the Juvenile Department

Engineering & Project Management 1 - Refrigerator $0 Surplus Engineering & Project Management requests approval to transfer the above listed item from Surplus inventory to the new Nursing Mothers Lounge at Frank Crowley Courts Building.

Miscellaneous Eguinmentffelecommlinications/Dues/Computer IIardware and Software/Supplies over $50 July:', ~uu

Actual invOIced ,,,,,,Hints may dC"l-late by up to $20 from the amOllnts listed without additional Commissioners Coun Authori,4lOn

Q" Tota! R=Rcpl.

D~"artmcnt Funding Ewen!c Cod~ Recom. it<"m De<uiption

Unit

C",t Cos] N"'New ,Tu"ifi<~I;on

1724 Co,mty Clerk 1725 County Criminal Court No !O 1726 County Crimmal Court No 6 1727 CSCD

1728 Elections

1729 Elections

1730 Election;

1731 Flcctic.n,

1732 Facilitles Management

1733 Facilities Management

1734 Facilities Managcment 1735 Facilities Manag<:n,cnt

1736 f"cil;lic~ Management 1737 Facilities Management 1738 Facilities ManagemenT

1739 facilities Managemont 1740 FaClhttes M,magcmcnl

1741 bciliticsManagomonl 1742 facilitle, Management

1743 facilities M~nag~ment

1744 facilitlCs Management

1745 Heal1h & lfuman Services

! 746 Health & Human Services

1747 H~alth&ilumanServ;ce.

1748 HealL~ & Human Services 174'J licalt.'1 & Human Sc,v,ees

1750 Health & Hum.an ScrYl~CS 1751 Health & Human Services J 752 Health & Human Services J753 HSEM 1754 HSEM

1755 HSEM 1756 HSEM 1757 HSEM 1758 H$EM f 75'J Inf{Jrmation Technology

1760 Information Technology l761 inform"t1on Technology 1762 Inf{Jtm"tion Technology

1763 Information Techn"logy 1764 InformatIon Tedmolngy

1765 fnfum,all<>n Technology 1766 info"natlOn Technology

1767 Informatlon Tcchnolog)

1768 Infurmation Technology

1769 Inform.tion Technology 1770 lnfurm<rtion Tcchn~log; 177] Informatwn TedmDlogy

1772 JP4-1

1773 JP4-1

1714 Juwnde Departm""i

1775 Juvenile Departmol\! 1776 Juvenile Departmenr 1177 luwnilc Dep3rtmolli

!77g Juvcmit Dcp'Ulmcnt

1779 Jl,,·cnik D~purtm~nr 1780 Juvemie Dcpanmcnt In1 Juveolle Department

!782 l"v"",I" Depanmcnt 1783 Juvenile Dep,nlmenl

Records ?\1anagcmenl Funds

DDA funds Emergency Res~rv<:s

DIVERT lnto"ication Funds

Elections Escrow

Elections Eserow

Elections Escrow

Elections Escrow

Withm Budge!

Within Budget Wllhm Budge!

Wllnm Budget Withm Budget W,thm Budget

Within Budget Withm Budget

W,thin Budget

W,thi" Budge! Wllhm Budget

Within Budge!

Withm Budget

$PH!Grant

CPS (Cities Re~dinc~s Imtiati\"C) Grant

immu","mioll Branch Loc~lo ("rt;1I'11

CPS (Cme< Readmess Imlla!1n) Grant CPS (Clues Readiness Imll3l!\cl Gtt"'l

CPS (Cities Readiness !n1!iall'c) Grant Admm Reser,""

Admin Re"crve VAS) FYJ 1 Gran! FUJld, UASI FY! j Grant Fund,

UASIFYI! Gr=r Funds UAS! FYll G"",t Funds UAST FYII Grnnt Funds UAS! FY II Grant Funds

Hard"a'e Refrc,n Hardwa,o RefTo,h Hardw3fO Refrc5h

Hardwa!c Ref,o,h

Hardware Rcfresh MTf Unallnc~led Rc,orvcs

MYF Unallocaled Rc,er\'cs

MYF UnallocalCd Rc>",vc$ MTF Un"1I0ealed Reserves

Wilhm Budge! WlInm Budget

Within Budget

Wlthi" Budge! Re.,ervc>and lontlngoncyifuml\u,,· and

Equipment Reserves and COn!ingcncyiF\lmltlJrc ~nd

Equipment

W,thin Budgcl - Tra,nlng SupplJc,

P",·choiog'· hem" P,ychol"gy ESC10" Psychology ES{"rD"

Psychology F,cmw

Psyeholog\" E.,cmw

Psychology bern"

P')"chology E"cro" Psychology E,L<Q" Psycn<)log) Escro1.\

532.4031 94009 120.4.1230

J 20.4606 2090 Fund 530

532.1210.94036

532.1210.94036

53L121O.94fJ36

531.1210.94036

120 ]1)12.2670

120 ]1)12.2670

120.1022.2(,70 120.1022.2670

120.1022.2670 120.1022.2670 120.1022.2670

120 1022.2670 12().I012.1670

120.]0222670 120.10222670

)2().1022.2670

120.1022.2670

46620802013.8903

466.2160.2013.8725

·166.2]80.2013.8708

466.5499.2013.8725 466.5499.1013.8725

466.5590.2013.8725 467.2090.1004,&050 467.2090.2004.8050

466.8630.2012.4107 466.8630.2012AI07 46(,.8630.20]2.4107

466.86302012.4107 466 8630 2012.4107 466.86302012.4107

195.92055 195.92055 195.92055 195.92055

195.92055 195.1090.2095 195.1090.2U95 19:) lD90.2095

195.1090.6520

195.1090.652()

195 1090.6520 195.[0906520 195 1090 ~'i20

120.4841.2(l9U

120.4841.2090

120.51102960

2 8410.94022 2.g~IO ')4022

2.&410.94022

532.&410.94022

2.H410 94022 2.84!0 94022 2. g410 94022

2&41094022 2.g~ 10.94022

2000

"

Microsoft Office Pm Licenses Slale Ba, Dues Bench Chair DART Bus Passes

Adohe Acrobat Xl ProfC'Slonol License

Dell Latirude Laptop for New Assistanl Elections Admin;Stt"'t[)f Micro,oft Office 2013 Professional Plus License

Mcmhcrsh,p D"t$ for A""tant Elecl;on, Adminim.tN

to Election Center Dry Capsule I.eak Dctector

Hose Shut OffS~t !>.1anifold Glugc and Ho,c Set

Manifold G'''gc PRO _ Pres<, 1/2"-1"

Cooling T,)wer Fan Moto'

Mini Blinds 5TonHVACUni1

LED MonllQ' 7.5hp> 3 Phase Motor

IShp. 3 Phase Mnlor Refrigerant Recovery Unit

Oxygen i Ace~·I"nc Torch Kil ,,{ Stand

Suhscrip1ion of2013 Summer Te""., Public Health

Association Journal TV Wall Mount Blast Fa"Em';l Memhership - D,llas County Medical

S<>ciety DirecTV S1andard InsinlJatmn

417 Mosqu,(O Dunk<

Mllllimedia Video ProductiQn Nlkon Coolp;" Came", totem! File ~bh(lg""y

E"tend Service Ag,eement

KmgslOn Kc'uourci for Ipa<! [pads with Retina Dlspiay Dell N<>tcho(lk Worhtation and Eqllipmcnl Dell Powt:rEdge Work,talion;md Equil'n,em

Dell Prec,"'oo Workstation "nd Equipment

Dell c6530 Laptop wi Dock

DellPDU Cisco CaWy't 3560X

Dell Desktop Computer

50 Tripp Lite Surge Protector 2 CUm, GoToMeeling License

I CllnN GoToWebinar Licen,e

25 SnagIT L,cense

10 Camt~sla l.lceme McAfee VirusScan Perpclual License

McAfi:~ Y,ru,Sc'm Software Support Dell PlatinlJm Support forTape Robol

Dalias-ShcnJIcom Domain Rcgi<trat;on

Top Basket Cart for file,

S,iver ,\l!lmmum rramc,T b,"ckcl, \0 ,ccme the hotlo",

Oflh¢ board and Z bm"hts lnmal fu, (LSOTP) Licensed Sox Oftc.lde,

4-ShclfL,tcmlllre D"play Stand

Tandem End Table Tandem Coffee Table

GueSl Chairs

Stane, Gang Chai,

Banatnc $lngle Seat Z-As<embly

334 235

350

3

).63

1.333

333

25

156

60 no 1<9

2.823 2.&60

14-:; 1.104

449

;0' 869 649

m

12

toO

'" 475 ;0

1,850 US 72,

'" 9" 649

1.348 6,902

5.270

1,700

125 2>732

'''0 2S

m 297

" " 2.ln 356

4546

" h~

160

375

324

"" '" 273

273

nl 2>1

'" 350

'6' m 350

5.0no

525

l.333

333

23

156 W

no

'" 2,823 2.860

'" 1,104

440

30' H69

6" 372

'"" >00

"" 475

20,850 l,850

;;0

725 ;>4

358 2,594

U48 i3,80:;

5.270

8500 49'

8,195 2.100

1,250 N

m 549

434

8,508 1.425 4.546

42

254

'00

375

n4 444

>89

"" '46 "4

'" 902 350

N N R N

N

N

N

N

R R R N N R R

R R R R R R

N

N

Needed for County Clerk Vitals Secti{ln

:-<eedcd \0 payjudgc·s s1ale har dues

Needed!o ,cplace hroken chaor atJudge's hench DART Passes needed for defendanlS in the problem ~olving courts Needed to be added \{) Administrator and asslStant t'Cs for forms and ",port

cdinng in PDF form.l

Ne" laptop needed for As<i'tanl Elcc!i<>ns Admini.,trator

New software needed fur A$"S1ant Eleclion~ Admim$lrators bptop Origmallyhricfcd 6f1S1l3 Elec1ion Center has increased the cost ofthe!! annual due< from $50 to $75

Needed at Cook Chill for repam fo, rcfigura!ion system

Needed at Cook Chill for repairs for refigllra!ion ,,,SIC'" Noeded at Cook Chill fur repairs for ",figuration system Needed at Cook Chil! for lepal!S for refigumtion syo;tom

Needed at GA 10 do plumhing repairs wlout fuming oifwalcr Needed at HHS to "'place coolmg tower motor Needed al Hou;ehc.ld H;lLamou, Waste"" replacoment Needed at lm-o,tmont Rldg to ",place hroken Ul1\\

Needed at Lew $Ienet for lim floor .la11 monitor ",,·w;m

Needed at Sou1h To\\erfur smoke nac system Needed at South Tower «)r smoke CYac system

Needed to replace broken too], used by skill ~uprort Needed 10 rcplaco hroken t<)Oj, ",cd by skill support

Needed for puhlic health mformation

Needed for mounting 60;n Iclevi,ion

N For DCMS mcmhc"rsh,p (H",lln .... dvisol)· Measles)

N For "se during PilOCISNS .Ct1va!lon N Used far p,,"ventwe mmnt<:nanee against the West Nile Vnus

N Needed to educate and cngag~ the resid~n\, of Dallas County N Cameras needed for ,nspccilon, N Needed 10 s~cUl"e confidenlial information of participant, case filos N Needed for ipad!,

N Needed for fp"d, N To bc used far ,cnd",l'. ,';dedll'Cf\l"'S back!o EOC duriog"n ",cldent

N Needed f01" new lOOC N Needed forne,,· EOe

N Needed far new EOC

R Needed for Appl;c"tions SuppOl1 Gmup in IT N Needed for use on Reco,ds Rldg data cen1cr f01" the SAN N Needed for usc in Rocords Bldg data cen1e, furlhe S.o\N R Needed 10 repl.ce PCs for Sheriff's 1ai! QA

R Needed to "'picn;,h IT stock fur n~" PC se!ups N Needed foronline meetings and muning N Needed for online meetings and tmmmg

N Needed fur use m er"'ling usertfain<ng videoS

N Needed fo, use m cro.tong U,"' tr.inmg videos N Needed to prevent virusimalware ,\n the };C1App SAN

N Needed to prevent virusimal\\a,e on rhc N<.tApp SA."

N Needed 10 prevo"t ,·i""imah'arc on the NetApp SAN N Needed to ,~""bur,~ Rodney ChnSr,an

N Needed 10 cart files to Ihe COull

N Needed to frume the cart for the files

N Needed [or the P,y~h~log)" Dcr"rlment

N Needed for the Ps:·chology D"p'rtm~nl wa'!1ng "ea N :-<ceded forthe Psycholog, Department "·a,nng "'ca

N Needed for tlie P,y~h"logy Depanmcm w"nng area

N Needed for the P,y~bolngy Dcpanltltnt _ wallmg =a

N Needed for tile p$,-cnoloil'· Dcpnnmcm - w"it1l1g are, N Needed fur the Psychology Dopartment _ walling atea

N Needed fOf the Psy,nolog, Department - "alling are" N Needed for the P'ycilOlog,· [)cpartmcnt _ wa,t,ng arc,

"" Needed for 'he Pwcboiog, /)"portmcnl - "ailing a'co

.... Ie oe

D,,!!artm~nt

1784 Public Works 1185 Road and Bridge Dimic! #1 17116 Road and Rridg~ District #3 1187 Shenff - Exccutivo l1B8 Sheriff- F."ccUl\velfk\cntion5 1789 Sheriff_ Kil(:hcn 1790 Sheriff - Kil(:hen 1191 Sheriff-Release 1192 Sheriff_ Release

1793 Ta~Office

1794 Ta"{ Office

1195 Ta"{Officc

1796 TtlxOrncc

1791 Tax Office

1798 Telecommunicalions

1799 Tax Office

{800 441h Civll Di"trict Court

Mistcllaneous EguipmcntfTelecommunic3tionsfDucs/Computer Hardwa re and Software/Supplies over $50 July 2, 2013

Actual mvoiccd amount, may dcvmtc by up to $2n from the amounts listed v:ithout addition"l Commis,ionors Court Autho!'!zallon

Q" Unit Tutal RruRepl.

Funding EXl1c!!se Code Recom. Item Descril!tion Cost CO$t N"'New

Wilhin Budge! 1%.2010,2093 PmducnvltyNow wi Support 6% '" N New Program Con!!ngen"O' 105,25 Hl.1160 '" 18x24 Cmopla'l Sign " 2()8 N New Program Contingenc~ 105.2530,86j() Mower 23,242 23.142 N

Federal ForfeIture 532.2J60.91002 Portrtble Tnpod Projector Screen '0; '"' N Within Budgcl - Supphos l2fU140.2160 Dry Erase boards 63 63 N Within Budget - Supplies 12(1.3152.2545 Low Profile Drum Caddy Wllh wheel. and sn Freight 135 135 N W,thin Budget - Supplies 120.3152.2545 24" 36 Selvice Cart & $10 Freight liS W N

Commissary 5323151.2090,91046 Unit o[Propcrty Bexes. 1000 count 17,000 17,000 R Within Budget _ Supplies 120.3)51}2161} " Index card file '" 5,075 N

Em~gency Reserves- Roimbursed from 12(j.l(j35.2090 Vi,,;o 70" Class LED TV 1.600 1,600 N

Motor Vehicle Runner Permit Account Emergency Reserves- Rcimbun;ed from

120.W35.2090 Wall Mount ST680P '" '" N Motor Vehicle RU1lller Pcnnit Accm!1lt Emergency Roserves- Reimbursed fj-cm

120 lO35,2090 Shipping '00 >0" N Motor Vdncle Runner Permit Account Emergency Reserves- Reimbursed from

1201035,2090 HPSB LA2206X 21 5 DP LED n" 5>0 N Motor Vehicle Runner Pwnil Account Emergency Res~t\'es- Reimhurscd from

120.10352090 lIP 5B Speaker Bar Black " 2" N Motor Vehicle Runner Permit Account

GrnntFuuds 467.8001 Cell Phone 120 >2" N

W,thin Budgel- Supplies 1035,216 NuScan Handheld Bar C"dc Readen; 93 279 N

Reserv~s and Contingency/Fumiture and 4115209 Sensor XGA

Equipmenl '"" 68O R

Ju<tilica1;op

Needed!o provide e_learmng acCCSS for AutoCAD Needed as reimburSement for signs pu,ch",-d wi pcr"",'" fimds Needed!o cUllne Coun1y ROWand ,"''!,od property Needed by Sheriffs As"g\ant Needed for Office Need~d to bandle harrels Needed to put mrlallks on Needed to replace item. for sys!em installed used In vault and release scetinn Needed for Office

MOnltor/TV and ",all mounl confcronco room

MonitoriTV and wall mount confenoncc room

!\1onitor([V and wall moum confer~nce room

MonitorlTV and waH mount wnfcroncc foom

MonitoriTV and wall m"unt conference mom

Needed for Joshua Smetak in HHS Section 8 Needed to road postal bar code to automatically populate infom,ation in 1he sysl(:m

Needed for the ma)limcfioo >enso, (Elmo eqUlpmcnt) m the C('IuITmom

..... '" '"