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MNGT 351Management Information Systems and
Applications
Microsoft 2013 ACCESS Capter 2!
"#erying a $ata%ase
Instr#ctor! $r& 'i(in )*icard+ ,ang
-S. /all Semester 2015
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• Create #eries #sing $esign ie• Incl#de 4elds in te design grid
• .se te(t and n#meric data in criteria
• Sae a #ery and #se te saed #ery
• Create and #se parameter #eries
• .se compo#nd criteria in #eries
• Sort data in #eries
%6ecties
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• -oin ta%les in #eries• Create a report and a form from a #ery
• E(port data from a #ery to anoter
application• 7erform calc#lations and calc#late
statistics in #eries
• Create crossta% #eries
• C#stomi8e te Naigation 7ane
MNGT 351 /all 2015 -S. 3
%6ecties
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MNGT 351 /all 2015 -S. 9
7ro6ect : "#erying a $ata%ase
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• Create #eries in $esign ie• .se criteria in #eries
• Sort data in #eries
• -oin ta%les in #eries
• E(port #ery res#lts
• 7erform calc#lations in #eries
• Create a crossta% #ery
• C#stomi8e te Naigation 7ane
MNGT 351 /all 2015 -S. 5
*oadmap
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• Tap or clic; te Close =#tton? to closete Naigation 7ane
• Tap or clic; C*EATE on te ri%%on to display te C*EATEta%
•
Tap or clic; te "#ery $esign %#tton )C*EATE ta% @ "#eriesgro#p+ to create a ne #ery
• Tap or clic; te ta%le to add to te #ery
• Tap or clic; te Add %#tton to add te selected ta%le to te#ery
• Tap or clic; te Close %#tton to remoe te dialog %o( fromte screen
• $rag te loer edge of te 4eld list don far eno#g so all4elds in te ta%le appear
MNGT 351 /all 2015 -S.
Creating a "#ery in $esign Bie
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MNGT 351 /all 2015 -S.
Creating a "#ery in $esign Bie
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• Tap or clic; te Sae %#tton on te"#ic; Access Tool%ar to display te SaeAs dialog %o(
• Type te name of te #ery• Tap or clic; te , %#tton )Sae As
dialog %o(+ to sae te #ery
MNGT 351 /all 2015 -S. 10
.sing Te(t $ata in Criterion
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• If necessary tap or clic; te Criteria ro%elo te desired 4eld to prod#ce aninsertion point
• If necessary delete te c#rrent entry• Type te criterion containing te
ildcard caracter )+
MNGT 351 /all 2015 -S. 11
.sing a Jildcard
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MNGT 351 /all 2015 -S. 12
.sing a Jildcard
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• Jit te desired #ery open tap or clic;te So cec; %o( to remoe tecec; mar; for a 4eld containing criteria
MNGT 351 /all 2015 -S. 13
s ng r er a or a e oIncl#dedin te *es#lts
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MNGT 351 /all 2015 -S. 19
s ng r er a or a e oIncl#dedin te *es#lts
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• If necessary ret#rn to $esign ie andtype te criterion for a parameter #ery)KEnter CityL for e(ample+
• *#n te #ery
MNGT 351 /all 2015 -S. 15
Creating and Bieing a 7arameter"#ery
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MNGT 351 /all 2015 -S. 1
Creating and Bieing a 7arameter"#ery
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• Tap or clic; te "#ery $esign %#tton )C*EATEta% @ "#eries gro#p+ to create a ne #ery
• Tap or clic; te ta%le yo# is to add to te
#ery• Tap or clic; te Add %#tton to add te
selected ta%le to te #ery
• Tap or clic; te Close %#tton to remoe te
dialog %o( from te screen• Add te desired 4elds to te #ery
• Add a n#meric criterion for a n#meric 4eld
MNGT 351 /all 2015 -S. 1
.sing a N#m%er in a Criterion
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MNGT 351 /all 2015 -S. 1
.sing a N#m%er in a Criterion
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• pen te #ery in $esign ie• Enter te criterion it a comparison
operator
MNGT 351 /all 2015 -S. 1H
.sing a Comparison peratorin a Criterion
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• pen te #ery in $esign ie• Add te criteria for to 4elds in te
Criteria ro
MNGT 351 /all 2015 -S. 20
.sing a Compo#nd CriterionInoling AN$
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• pen te #ery in $esign ie• Add criterion for one 4eld to te Criteria
ro
• Add criterion for anoter 4eld in te orro )te ro %elo te Criteria ro+
MNGT 351 /all 2015 -S. 21
.sing a Compo#nd CriterionInoling *
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• pen te #ery in $esign ie• Tap or clic; 6#st a%oe te col#mn
eading in te 4rst col#mn in te grid to
select te col#mn• old te SI/T ;ey don and tap or
clic; 6#st a%oe te last col#mn eading
to select all te col#mns• 7ress te $EETE ;ey to clear te
design grid
MNGT 351 /all 2015 -S. 22
Clearing te $esign Grid
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MNGT 351 /all 2015 -S. 23
Clearing te $esign Grid
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•pen te #ery in $esign ie
• Tap or clic; an empty 4eld in te design grid
• Tap or clic; te 7roperty Seet %#tton )".E*F TS$ESIGN ta% @ So>ide gro#p+ to display te
property seet• Tap or clic; te .ni#e Bal#es property %o( and
ten tap or clic; te arro tat appears to prod#ce alist of aaila%le coices
• Tap or clic; Fes and ten close te "#ery 7ropertiesproperty seet %y tapping or clic;ing te 7ropertySeet %#tton )".E*F TS $ESIGN ta% @ So >ide gro#p+ a second time
MNGT 351 /all 2015 -S. 25
mitting $#plicates
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MNGT 351 /all 2015 -S. 2
mitting $#plicates
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• pen te #ery in $esign ie• Select a sort order in te Sort col#mn
for m#ltiple 4elds
MNGT 351 /all 2015 -S. 2
Sorting on M#ltiple ,eys
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• pen te #ery in $esign ie• Clic; te *et#rn arro )".E*F TS
$ESIGN ta% @ "#ery Set#p gro#p+ to
display te *et#rn men#• Tap or clic; an option corresponding to
te al#es yo# is to ret#rn
MNGT 351 /all 2015 -S. 2
Creating a TopDBal#es "#ery
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MNGT 351 /all 2015 -S. 2H
-oining Ta%les
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• Tap or clic; te "#ery $esign %#tton)C*EATE ta% @ "#eries gro#p+ to create ane #ery
•Add to related ta%les to te ne #ery
• Add te desired 4elds from eac ta%leto te #ery
MNGT 351 /all 2015 -S. 30
-oining Ta%les
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MNGT 351 /all 2015 -S. 31
-oining Ta%les
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MNGT 351 /all 2015 -S. 32
-oining Ta%les
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MNGT 351 /all 2015 -S. 39
Canging -oin 7roperties
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•pen te Naigation 7ane and ten select tedesired #ery in te Naigation 7ane
• Tap or clic; te *eport Ji8ard %#tton )C*EATEta% @ *eports gro#p+ to display te *eport Ji8ard
dialog %o(• Add te desired 4elds to te #ery
• /ollo te remaining steps in te i8ard to
specify a gro#ping sort order layo#t andorientation and title
• Tap or clic; te /inis %#tton to prod#ce tereport
MNGT 351 /all 2015 -S. 35
Creating a *eport from a "#ery
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MNGT 351 /all 2015 -S. 3
Creating a *eport from a "#ery
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• Select te #ery in te Naigation 7ane• Tap or clic; te /orm %#tton )C*EATE
ta% @ /orms gro#p+ to create a simple
form
MNGT 351 /all 2015 -S. 3
Creating a /orm for a "#ery
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• Tap or clic; te desired #ery in te Naigation7ane to select it
• Tap or clic; te E(cel %#tton )ETE*NA $ATA ta%@ E(port gro#p+ to display te E(port D E(cel
Spreadseet dialog %o(• Tap or clic; te =rose %#tton )E(port D E(cel
Spreadseet dialog %o(+ to display te /ile Saedialog %o(
• Naigate to te location to sae te e(ported 4le
• Tap or clic; te , %#tton )E(port D E(celSpreadseet dialog %o(+ to e(port te data
MNGT 351 /all 2015 -S. 3
E(porting $ata to E(cel
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• Tap or clic; te
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MNGT 351 /all 2015 -S. 90
E(porting $ata to E(cel
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.sing a Calc#lated /ield in a
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• pen te #ery in $esign ie containing a4eld tat can %e calc#lated
• 7ress and old or rigtDclic; te /ield ro inte 4rst open col#mn in te design grid todisplay a sortc#t men#
• Tap or clic; 'oom on te sortc#t men# todisplay te 'oom dialog %o(
• Type te calc#lation in te 'oom dialog %o(• Tap or clic; te , %#tton )'oom dialog %o(+
to enter te e(pression
MNGT 351 /all 2015 -S. 92
.sing a Calc#lated /ield in a"#ery
.sing a Calc#lated /ield in a
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MNGT 351 /all 2015 -S. 93
.sing a Calc#lated /ield in a"#ery
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•
pen te #ery in $esign ie• Tap or clic; te 4eld in te design grid to ic
yo# is to add te caption and ten tap orclic; te 7roperty Seet %#tton )".E*F TS
$ESIGN ta% @ So>ide gro#p+ to display teproperties for te 4eld
• Tap or clic; te Caption %o( and ten type te
desired caption• Close te property seet %y tapping or clic;ing
te property Seet %#tton a second time
MNGT 351 /all 2015 -S. 99
Canging a Caption
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MNGT 351 /all 2015 -S. 95
Canging a Caption
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•
Create a ne #ery for a ta%le containing 4eldsfor ic yo# can calc#late statistics
• Tap or clic; te Totals %#tton )".E*F TS$ESIGN ta% @ So>ide gro#p+ to incl#de te
Total ro in te design grid• Add te 4eld for ic yo# is to total
• Tap or clic; te Total ro for te added 4eld
•
Tap or clic; te Total arro to display te Total list• Select te desired calc#lation for Access to
perform
MNGT 351 /all 2015 -S. 9
Calc#lating Statistics
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MNGT 351 /all 2015 -S. 9
Calc#lating Statistics
.sing Criteria in Calc#lating
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• Add a 4eld to te #ery containingstatistics for ic yo# is to addcriteria
•
Tap or clic; te Total ro in te desiredcol#mn
• Tap or clic; te Total arro for te
added 4eld to prod#ce a Total list• Tap or clic; Jere
• Type te criterion in te Criteria ro
MNGT 351 /all 2015 -S. 9
.sing Criteria in Calc#latingStatistics
.sing Criteria in Calc#lating
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MNGT 351 /all 2015 -S. 9H
.sing Criteria in Calc#latingStatistics
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MNGT 351 /all 2015 -S. 50
.sing Gro#ping
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MNGT 351 /all 2015 -S. 51
Crossta% "#eries
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MNGT 351 /all 2015 -S. 53
Creating a Crossta% "#ery
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•If necessary tap or clic; te S#tter =arpen>Close =#tton to open teNaigation 7ane
•
Tap or clic; te Naigation
7ane arroto prod#ce te Naigation 7ane men#
• Tap or clic; te desired option to
organi8e te Naigation 7ane
MNGT 351 /all 2015 -S. 59
C#stomi8ing te Naigation 7ane
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MNGT 351 /all 2015 -S. 55
C#stomi8ing te Naigation 7ane
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•Create #eries #sing $esign ie
• Incl#de 4elds in te design grid
• .se te(t and n#meric data in criteria
• Sae a #ery and #se te saed #ery• Create and #se parameter #eries
• .se compo#nd criteria in #eries
• Sort data in #eries
Capter S#mmary
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• -oin ta%les in #eries
• Create a report and a form from a #ery
• E(port data from a #ery to anoter
application• 7erform calc#lations and calc#late
statistics in #eries
• Create crossta% #eries• C#stomi8e te Naigation 7ane
Capter S#mmary