business management access chapter 2

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MNGT 351Management Information Systems and

Applications

Microsoft 2013 ACCESS Capter 2!

"#erying a $ata%ase

Instr#ctor! $r& 'i(in )*icard+ ,ang

-S. /all Semester 2015

MNGT 351 /all 2015 -S.1


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• Create #eries #sing $esign ie• Incl#de 4elds in te design grid

• .se te(t and n#meric data in criteria

• Sae a #ery and #se te saed #ery

• Create and #se parameter #eries

• .se compo#nd criteria in #eries

• Sort data in #eries

%6ecties

MNGT 351 /all 2015 -S. 2


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• -oin ta%les in #eries• Create a report and a form from a #ery

• E(port data from a #ery to anoter

application• 7erform calc#lations and calc#late

statistics in #eries

• Create crossta% #eries

• C#stomi8e te Naigation 7ane

MNGT 351 /all 2015 -S. 3

%6ecties


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MNGT 351 /all 2015 -S. 9

7ro6ect : "#erying a $ata%ase


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• Create #eries in $esign ie• .se criteria in #eries


• -oin ta%les in #eries

• E(port #ery res#lts

• 7erform calc#lations in #eries

• Create a crossta% #ery

• C#stomi8e te Naigation 7ane

MNGT 351 /all 2015 -S. 5

*oadmap


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• Tap or clic; te Close =#tton? to closete Naigation 7ane

• Tap or clic; C*EATE on te ri%%on to display te C*EATEta%

•

Tap or clic; te "#ery $esign %#tton )C*EATE ta% @ "#eriesgro#p+ to create a ne #ery

• Tap or clic; te ta%le to add to te #ery

• Tap or clic; te Add %#tton to add te selected ta%le to te#ery

• Tap or clic; te Close %#tton to remoe te dialog %o( fromte screen

• $rag te loer edge of te 4eld list don far eno#g so all4elds in te ta%le appear

MNGT 351 /all 2015 -S.

Creating a "#ery in $esign Bie


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MNGT 351 /all 2015 -S.

Creating a "#ery in $esign Bie


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• Tap or clic; te Sae %#tton on te"#ic; Access Tool%ar to display te SaeAs dialog %o(

• Type te name of te #ery• Tap or clic; te , %#tton )Sae As

dialog %o(+ to sae te #ery

MNGT 351 /all 2015 -S. 10

.sing Te(t $ata in Criterion


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• If necessary tap or clic; te Criteria ro%elo te desired 4eld to prod#ce aninsertion point

• If necessary delete te c#rrent entry• Type te criterion containing te

ildcard caracter )+

MNGT 351 /all 2015 -S. 11

.sing a Jildcard


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MNGT 351 /all 2015 -S. 12

.sing a Jildcard


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• Jit te desired #ery open tap or clic;te So cec; %o( to remoe tecec; mar; for a 4eld containing criteria

MNGT 351 /all 2015 -S. 13

s ng r er a or a e oIncl#dedin te *es#lts


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MNGT 351 /all 2015 -S. 19

s ng r er a or a e oIncl#dedin te *es#lts


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• If necessary ret#rn to $esign ie andtype te criterion for a parameter #ery)KEnter CityL for e(ample+

• *#n te #ery

MNGT 351 /all 2015 -S. 15

Creating and Bieing a 7arameter"#ery


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MNGT 351 /all 2015 -S. 1

Creating and Bieing a 7arameter"#ery


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• Tap or clic; te "#ery $esign %#tton )C*EATEta% @ "#eries gro#p+ to create a ne #ery

• Tap or clic; te ta%le yo# is to add to te

#ery• Tap or clic; te Add %#tton to add te

selected ta%le to te #ery

• Tap or clic; te Close %#tton to remoe te

dialog %o( from te screen• Add te desired 4elds to te #ery

• Add a n#meric criterion for a n#meric 4eld

MNGT 351 /all 2015 -S. 1

.sing a N#m%er in a Criterion


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MNGT 351 /all 2015 -S. 1

.sing a N#m%er in a Criterion


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• pen te #ery in $esign ie• Enter te criterion it a comparison

operator

MNGT 351 /all 2015 -S. 1H

.sing a Comparison peratorin a Criterion


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• pen te #ery in $esign ie• Add te criteria for to 4elds in te

Criteria ro

MNGT 351 /all 2015 -S. 20

.sing a Compo#nd CriterionInoling AN$


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• pen te #ery in $esign ie• Add criterion for one 4eld to te Criteria

ro

• Add criterion for anoter 4eld in te orro )te ro %elo te Criteria ro+

MNGT 351 /all 2015 -S. 21

.sing a Compo#nd CriterionInoling *


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• pen te #ery in $esign ie• Tap or clic; 6#st a%oe te col#mn

eading in te 4rst col#mn in te grid to

select te col#mn• old te SI/T ;ey don and tap or

clic; 6#st a%oe te last col#mn eading

to select all te col#mns• 7ress te $EETE ;ey to clear te

design grid

MNGT 351 /all 2015 -S. 22

Clearing te $esign Grid


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MNGT 351 /all 2015 -S. 23

Clearing te $esign Grid


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•pen te #ery in $esign ie

• Tap or clic; an empty 4eld in te design grid

• Tap or clic; te 7roperty Seet %#tton )".E*F TS$ESIGN ta% @ So>ide gro#p+ to display te

property seet• Tap or clic; te .ni#e Bal#es property %o( and

ten tap or clic; te arro tat appears to prod#ce alist of aaila%le coices

• Tap or clic; Fes and ten close te "#ery 7ropertiesproperty seet %y tapping or clic;ing te 7ropertySeet %#tton )".E*F TS $ESIGN ta% @ So >ide gro#p+ a second time

MNGT 351 /all 2015 -S. 25

mitting $#plicates


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MNGT 351 /all 2015 -S. 2

mitting $#plicates


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• pen te #ery in $esign ie• Select a sort order in te Sort col#mn

for m#ltiple 4elds

MNGT 351 /all 2015 -S. 2

Sorting on M#ltiple ,eys


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• pen te #ery in $esign ie• Clic; te *et#rn arro )".E*F TS

$ESIGN ta% @ "#ery Set#p gro#p+ to

display te *et#rn men#• Tap or clic; an option corresponding to

te al#es yo# is to ret#rn

MNGT 351 /all 2015 -S. 2

Creating a TopDBal#es "#ery


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MNGT 351 /all 2015 -S. 2H

-oining Ta%les


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• Tap or clic; te "#ery $esign %#tton)C*EATE ta% @ "#eries gro#p+ to create ane #ery

•Add to related ta%les to te ne #ery

• Add te desired 4elds from eac ta%leto te #ery

MNGT 351 /all 2015 -S. 30

-oining Ta%les


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MNGT 351 /all 2015 -S. 31

-oining Ta%les


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MNGT 351 /all 2015 -S. 32

-oining Ta%les


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MNGT 351 /all 2015 -S. 39

Canging -oin 7roperties


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•pen te Naigation 7ane and ten select tedesired #ery in te Naigation 7ane

• Tap or clic; te *eport Ji8ard %#tton )C*EATEta% @ *eports gro#p+ to display te *eport Ji8ard

dialog %o(• Add te desired 4elds to te #ery

• /ollo te remaining steps in te i8ard to

specify a gro#ping sort order layo#t andorientation and title

• Tap or clic; te /inis %#tton to prod#ce tereport

MNGT 351 /all 2015 -S. 35

Creating a *eport from a "#ery


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MNGT 351 /all 2015 -S. 3

Creating a *eport from a "#ery


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• Select te #ery in te Naigation 7ane• Tap or clic; te /orm %#tton )C*EATE

ta% @ /orms gro#p+ to create a simple

form

MNGT 351 /all 2015 -S. 3

Creating a /orm for a "#ery


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• Tap or clic; te desired #ery in te Naigation7ane to select it

• Tap or clic; te E(cel %#tton )ETE*NA $ATA ta%@ E(port gro#p+ to display te E(port D E(cel

Spreadseet dialog %o(• Tap or clic; te =rose %#tton )E(port D E(cel

Spreadseet dialog %o(+ to display te /ile Saedialog %o(

• Naigate to te location to sae te e(ported 4le

• Tap or clic; te , %#tton )E(port D E(celSpreadseet dialog %o(+ to e(port te data

MNGT 351 /all 2015 -S. 3

E(porting $ata to E(cel


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• Tap or clic; te


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MNGT 351 /all 2015 -S. 90

E(porting $ata to E(cel


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.sing a Calc#lated /ield in a


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• pen te #ery in $esign ie containing a4eld tat can %e calc#lated

• 7ress and old or rigtDclic; te /ield ro inte 4rst open col#mn in te design grid todisplay a sortc#t men#

• Tap or clic; 'oom on te sortc#t men# todisplay te 'oom dialog %o(

• Type te calc#lation in te 'oom dialog %o(• Tap or clic; te , %#tton )'oom dialog %o(+

to enter te e(pression

MNGT 351 /all 2015 -S. 92

.sing a Calc#lated /ield in a"#ery

.sing a Calc#lated /ield in a


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MNGT 351 /all 2015 -S. 93

.sing a Calc#lated /ield in a"#ery


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•

pen te #ery in $esign ie• Tap or clic; te 4eld in te design grid to ic

yo# is to add te caption and ten tap orclic; te 7roperty Seet %#tton )".E*F TS

$ESIGN ta% @ So>ide gro#p+ to display teproperties for te 4eld

• Tap or clic; te Caption %o( and ten type te

desired caption• Close te property seet %y tapping or clic;ing

te property Seet %#tton a second time

MNGT 351 /all 2015 -S. 99

Canging a Caption


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MNGT 351 /all 2015 -S. 95

Canging a Caption


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•

Create a ne #ery for a ta%le containing 4eldsfor ic yo# can calc#late statistics

• Tap or clic; te Totals %#tton )".E*F TS$ESIGN ta% @ So>ide gro#p+ to incl#de te

Total ro in te design grid• Add te 4eld for ic yo# is to total

• Tap or clic; te Total ro for te added 4eld

•

Tap or clic; te Total arro to display te Total list• Select te desired calc#lation for Access to

perform

MNGT 351 /all 2015 -S. 9

Calc#lating Statistics


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MNGT 351 /all 2015 -S. 9

Calc#lating Statistics

.sing Criteria in Calc#lating


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• Add a 4eld to te #ery containingstatistics for ic yo# is to addcriteria

•

Tap or clic; te Total ro in te desiredcol#mn

• Tap or clic; te Total arro for te

added 4eld to prod#ce a Total list• Tap or clic; Jere

• Type te criterion in te Criteria ro

MNGT 351 /all 2015 -S. 9

.sing Criteria in Calc#latingStatistics

.sing Criteria in Calc#lating


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MNGT 351 /all 2015 -S. 9H

.sing Criteria in Calc#latingStatistics


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MNGT 351 /all 2015 -S. 50

.sing Gro#ping


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MNGT 351 /all 2015 -S. 51

Crossta% "#eries


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MNGT 351 /all 2015 -S. 53

Creating a Crossta% "#ery


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•If necessary tap or clic; te S#tter =arpen>Close =#tton to open teNaigation 7ane

•

Tap or clic; te Naigation

7ane arroto prod#ce te Naigation 7ane men#

• Tap or clic; te desired option to

organi8e te Naigation 7ane

MNGT 351 /all 2015 -S. 59

C#stomi8ing te Naigation 7ane


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MNGT 351 /all 2015 -S. 55

C#stomi8ing te Naigation 7ane


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•Create #eries #sing $esign ie

• Incl#de 4elds in te design grid

• .se te(t and n#meric data in criteria

• Sae a #ery and #se te saed #ery• Create and #se parameter #eries

• .se compo#nd criteria in #eries


Capter S#mmary

MNGT 351 /all 2015 -S. 5


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• -oin ta%les in #eries

• Create a report and a form from a #ery

• E(port data from a #ery to anoter

application• 7erform calc#lations and calc#late

statistics in #eries

• Create crossta% #eries• C#stomi8e te Naigation 7ane

Capter S#mmary

business management access chapter 2

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