Download - Cvent Meetings & Events
650+Employees
80,000+System Users
275,000+Events/Surveys
Web-Based Business Solutions | www.cvent.com
Conference Call Instructions
US & Canada: 1.866.469.3239
Australia: 1.800.093.879
UK: 0800.028.8023
Step 1: Dial toll-free
Step 2: Enter Your Session (Meeting) #
Step 3: Enter your Attendee ID
Found in blue bar at the bottom of your screen
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Just Another Day on the Job
Does this look familiar?
Please join our conference call by dialing: 1.866.469.3239 Both can be found in the blue bar at the
bottom of your screen
You will be prompted to input your Session (Meeting) Number and Attendee ID
3
Agenda
Event ManagementRegistration
Venue Selection
Reporting
Event Management | Registration
Cvent Value & Pricing
Web Surveys & eMarketing
Please join our conference call by dialing: 1.866.469.3239 Both can be found in the blue bar at the
bottom of your screen
You will be prompted to input your Session (Meeting) Number and Attendee ID
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Manage & Market Any Event With…
Event Management | Registration
Fundraisers
Auctions
Alumni Events
Social Events Trade ShowsTraining Programs
Incentive Trips
Networking Events
Internal MeetingsInternal Meetings
Board Meetings
Workshops
Webinars
Retreats
Sporting Events
Symposiums
Membership Events
Conferences
Happy Hours
Lunches & Dinners
Seminars
Flexible online registration process
Customizable event web pages
Email marketing – personalized and targeted
Scheduled reminders and automated confirmations
Questionnaires – pre, post and regret
Secure online fee collection
Room blocks and travel arrangements
Instant reporting – both standard and custom
Badges, barcodes, tickets and certificates
Budget tracker and project management tools
Please join our conference call by dialing: 1.866.469.3239 Both can be found in the blue bar at the
bottom of your screen
You will be prompted to input your Session (Meeting) Number and Attendee ID
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Problem: Too Much Work & Not Enough RSVPs“Just getting people to register is a full-time job – even for mandatory internal meetings.”
Registrants phone, fax, mail and email in their registrations
Hours upon hours of data entry
Traditional marketing is not packing the room
Event Management | Registration
• Print collateral gets thrown out
• Impersonal blast emails are deleted
Please join our conference call by dialing: 1.866.469.3239 Both can be found in the blue bar at the
bottom of your screen
You will be prompted to input your Session (Meeting) Number and Attendee ID
6
On Your Website Invitees driven to your
website via mail
Invitees click on link that redirects into custom event site or registration page built in Cvent
Mail/Phone/Fax
Registration Invitees fax, phone or mail in form
You manually register them in Cvent
Email Invitation Customizable email
received by invitees
Invitees click onregistration link and register in Cvent
Cvent Automates the Process
Event Management | Registration
Email Invitation Customizable email
received by invitees
Invitees click onregistration link and register in Cvent
On Your Website Invitees driven to your
website via mail
Invitees click on link that redirects into custom event site or registration page built in Cvent
Mail/Phone/Fax
Registration Invitees fax, phone or mail in form
You manually register them in Cvent
Four ways to register for events:
Please join our conference call by dialing: 1.866.469.3239 Both can be found in the blue bar at the
bottom of your screen
You will be prompted to input your Session (Meeting) Number and Attendee ID
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Deliver Professional Email Invitations
Customize the “From” name in your emails
Use your own design, branding, fonts, images, and colors
Personalize the email with mail-merge fields
Make registration easy!
Provide all key information
Include large “Yes” and “No” buttons
Provide additional exposure to sponsors
Increase Email Delivery Rate
Event Management | Registration
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Customize Email Campaigns
Choose from 175+ HTML templates, or send a plain text email
Select a TemplateUsing our built-in HTML editor and image uploader
Or Build from Scratch
Event Management | Registration
Easily add images
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Customers Staff Sponsors
Manage Contacts & Segment Messaging
MS Excel MS Access
Import Address Book
Event Management | Registration
From: Amanda Katz, VP Sales
From: James Galford, CEO
From: Susan Walker, VP Marketing
Contact Database
Integrate
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Embed Registration Link on Your Website
Quickly generate a calendar of your events with custom filters (location, topic, etc.)
Multiple calendar display options – one month, six months, one year
Event Management | Registration
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Contact Database
Grow your database by 40% annually
Simple Yet Powerful Registration
or
Event Management | Registration
Pre-populate contact information
Newmaker, Adam
Mr.
Executive VP
ABC Corp
200 Water Way
Ste 503
Washington, D.C.
Collect and tabulate event preferences
Allow registrants to add guests and colleagues
Viral Marketing: Allow attendees to forward the invitation along to others
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Guest (associate)Registrant (executive)
Allow Registrants to Choose Sessions
Multi-day, multi-track, multi-session registration
Multiple pricing options
Restrict capacity by track and session
Allow waitlists
Ask additional questions based on session selection
Register guests (bulk registration)
Dynamic registration paths (e.g. member vs. non-member)
Event Management | Registration
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Online/offline payments
Early bird rates, coupon codes & group discounts
Automatic time-based refunds
International currencies
PCI Level 1 Compliant
Collect Payment Instantly & Securely
Checks Credit Cards Purchase Orders Invoices
Your Account
Pay By
Collect Info
eCommerce Gateway
Event Management | Registration
$1.5 billion in fees processed
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Manage Hotel & Travel Preferences
Manage room block inventory
Aggregate hotel/flight requests at time of registration
Automated roommate matching
Provide report access or automatic email alerts to hotel or travel manager/agency
Event Management | Registration
Integrate with:
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Quickly Build Custom Event Websites
Allow registrants to modify their own registration
Information at Attendees’ fingertips
Add key content:
Agenda
Sponsor information
Speaker bios
Travel information
Attendee list
Images, video, and flash content
Anything else you choose
Provide one-click “add to calendar” link
Generate door-to-door directions
Integrate with popular social media sites
Leverage our partner to create an event community and social network
Event Management | Registration
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Easy Creation & Design
Create new events in a simple 5 step creation wizard
Use a Cvent template or clone a previous event
Event Management | Registration
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Invitee Experience
Event Management | Registration
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Agenda
Event ManagementRegistration
Venue Selection
Reporting
Web Surveys & eMarketing
Cvent Value & Pricing
Event Management | Venue Selection
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Finding the right venue is difficult
Contacting venues and suppliers one by one is time-consuming
Impossible to do “apples to apples” bid comparison
Maintaining historical venue pricing
Event Management | Venue Selection
Problem: Slow and Manual Event Sourcing “Using everyday search engines for sourcing takes me forever!”
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Find Venues & Service Providers
Search 100,000+ venues & services worldwide
Find hotels, restaurants, caterers, photographers, audio-visual, etc.
Filter by location, total meeting space and other criteria
Free service to find event venues
Event Management | Venue Selection
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Profiles Designed for Meeting Planners
Capacity per floor-plan configuration
Exclusive offers and promotions
Event Management | Venue Selection
Meeting and exhibit space
Property-wideimage galleries
Supplier Network profiles include:
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Send Requests for Proposal & Compare Bids
Step-by-step RFP design process inclusive of industry standard fields
Submit RFP to multiple suppliers at once
Send RFP direct to:
Easily compare bids side by side to make an informed decision
Event Management | Venue Selection
Win an Apple iPad!
*contest rules apply
Award an RFP and be entered to win an iPad!*
• National Sales Office (NSO) • Convention & Visitors Bureau (CVB)
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Agenda
Event ManagementRegistration
Venue Selection
Reporting
Cvent Value & Pricing
Event Management | Reporting
Web Surveys & eMarketing
24Event Management | Reporting
Problem: Analyzing Event Data“I have the data… now what?”
Providing fast answers to boss’ questions
Measuring event ROI near impossible
Meeting data tracked in disparate locations
Sharing data with managers and others outside the meetings department
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Real-Time Reports & Event Metrics
Event Management | Reporting
Over 100 standard reports
Unlimited custom reports
Export Financial Data to:
…and more
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Registrant List Report
One-Click Report Generation
Event Management | Reporting
Easily email all contactsreturned in each report
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Parked Reports
Send real-time reports to stakeholders
Event Management | Reporting
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Agenda
Event ManagementRegistration
Venue Selection
Reporting
Web Surveys & eMarketing
Web Surveys & eMarketing
Cvent Value & Pricing
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Cvent Web Surveys
Five-step survey design wizard Question & response libraries Advanced logic Real-time alerts Detailed analysis & reporting
Optional Module to Enhance Business Intelligence
Web Surveys & eMarketing
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Cvent eMarketing
Optional Module to Enhance Marketing and Communications
Web Surveys & eMarketing
Allow contacts to manage their profile and subscription preferences
Analyze open, click-through and deliverability rates
Send newsletters, promotions, announcements and marketing emails
Choose from over 100+ custom designed templates
Maintain unified contact history across emails, events and surveys
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Agenda
Event ManagementRegistration
Venue Selection
Reporting
Cvent Value & Pricing
Cvent Value & Pricing
Web Surveys & eMarketing
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Rapid ROI in Less Than Four Months
Increase Attendance Decrease Cost (& Go Green)
Cvent Value & Pricing
Personalized, targeted email marketing
Automated follow-ups and reminders
User-friendly online registration process
Viral marketing & social network integration
Less printing (eliminates paper waste)
Reduced postage (decreases fuel use)
Minimized labor & data entry
Simple report generation
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The Leader in Event Management Solutions
Distribute over 850 million emails/invitations
Process over 30 million registrations and survey responses
650+ full-time employees worldwide
Manage and market more than 275,000 events
Helping over 80,000 users worldwide to…
Internal EventsSeminarsWebinarsMembership EventsIncentive TripsNetworking Events
ConferencesTradeshowsTraining ProgramsFundraisersSocial EventsContinuing Education
Cvent Value & Pricing
Industry Leaderby Every Metric!
Recent Awards:
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Over 80,000 Satisfied Users
Blue-chip customers plus over a thousand small organizations
CORPORATE ASSOCIATIONNON-PROFIT
& GOVERNMENTEDUCATION PARTNERS
Cvent Value & Pricing
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Unrivaled Customer Care & Data Security
24/7 live support
90% of calls answered in under 90 seconds
Assigned Relationship Manager that acts as your consultant
Event Builder option –Cvent team will build your event
Best practice and regular updates from Cvent customer care
Support & Training
Data Security Strict privacy policy – you own your data
Top tier data center – no unscheduled downtime
Highest security standards
Cvent Value & Pricing
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Cvent’s products are NOT a fit for me because…
Common Misconceptions
True False
We have limited email addresses for those we invite
My IT staff can build something similar internally
I already get the lowest group hotel prices from my personal contacts
My boss will never approve this as a part of my budget
It is way more than I need for simple events
Cvent Value & Pricing
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Platform & Pricing Structure
Event Management
Volume scalable “Undecided” invitees and “regrets”
do not count
Price per Registrant
Two Versions Professional Enterprise
Budget module
Calendars
Travel module
Parked reports
Dynamic registration paths and more…
Supplier Network
Free Search the Cvent Supplier Network
at www.cvent.com
Register for a free account
Special consideration for non-profit, education and government clients1-866-318-4358
Cvent Value & Pricing
Licensing options available
eMarketingWeb Surveys