cvent meetings & events

650+Employees

80,000+System Users

275,000+Events/Surveys

Web-Based Business Solutions | www.cvent.com

Conference Call Instructions

US & Canada: 1.866.469.3239

Australia: 1.800.093.879

UK: 0800.028.8023

Step 1: Dial toll-free

Step 2: Enter Your Session (Meeting) #

Step 3: Enter your Attendee ID

Found in blue bar at the bottom of your screen

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Just Another Day on the Job

Does this look familiar?

Please join our conference call by dialing: 1.866.469.3239 Both can be found in the blue bar at the

bottom of your screen

You will be prompted to input your Session (Meeting) Number and Attendee ID

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Agenda

Event ManagementRegistration

Venue Selection

Reporting

Event Management | Registration

Cvent Value & Pricing

Web Surveys & eMarketing




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Manage & Market Any Event With…


Fundraisers

Auctions

Alumni Events

Social Events Trade ShowsTraining Programs

Incentive Trips

Networking Events

Internal MeetingsInternal Meetings

Board Meetings

Workshops

Webinars

Retreats

Sporting Events

Symposiums

Membership Events

Conferences

Happy Hours

Lunches & Dinners

Seminars

Flexible online registration process

Customizable event web pages

Email marketing – personalized and targeted

Scheduled reminders and automated confirmations

Questionnaires – pre, post and regret

Secure online fee collection

Room blocks and travel arrangements

Instant reporting – both standard and custom

Badges, barcodes, tickets and certificates

Budget tracker and project management tools




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Problem: Too Much Work & Not Enough RSVPs“Just getting people to register is a full-time job – even for mandatory internal meetings.”

Registrants phone, fax, mail and email in their registrations

Hours upon hours of data entry

Traditional marketing is not packing the room


• Print collateral gets thrown out

• Impersonal blast emails are deleted




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On Your Website Invitees driven to your

website via mail

Invitees click on link that redirects into custom event site or registration page built in Cvent

Mail/Phone/Fax

Registration Invitees fax, phone or mail in form

You manually register them in Cvent

Email Invitation Customizable email

received by invitees

Invitees click onregistration link and register in Cvent

Cvent Automates the Process


Email Invitation Customizable email

received by invitees

Invitees click onregistration link and register in Cvent

On Your Website Invitees driven to your

website via mail

Invitees click on link that redirects into custom event site or registration page built in Cvent

Mail/Phone/Fax

Registration Invitees fax, phone or mail in form

You manually register them in Cvent

Four ways to register for events:




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Deliver Professional Email Invitations

Customize the “From” name in your emails

Use your own design, branding, fonts, images, and colors

Personalize the email with mail-merge fields

Make registration easy!

Provide all key information

Include large “Yes” and “No” buttons

Provide additional exposure to sponsors

Increase Email Delivery Rate


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Customize Email Campaigns

Choose from 175+ HTML templates, or send a plain text email

Select a TemplateUsing our built-in HTML editor and image uploader

Or Build from Scratch


Easily add images

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Customers Staff Sponsors

Manage Contacts & Segment Messaging

MS Excel MS Access

Import Address Book


From: Amanda Katz, VP Sales

From: James Galford, CEO

From: Susan Walker, VP Marketing

Contact Database

Integrate

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Embed Registration Link on Your Website

Quickly generate a calendar of your events with custom filters (location, topic, etc.)

Multiple calendar display options – one month, six months, one year


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Contact Database

Grow your database by 40% annually

Simple Yet Powerful Registration

or


Pre-populate contact information

Newmaker, Adam

[email protected]

[email protected]

Mr.

Executive VP

ABC Corp

200 Water Way

Ste 503

Washington, D.C.

Collect and tabulate event preferences

Allow registrants to add guests and colleagues

Viral Marketing: Allow attendees to forward the invitation along to others

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Guest (associate)Registrant (executive)

Allow Registrants to Choose Sessions

Multi-day, multi-track, multi-session registration

Multiple pricing options

Restrict capacity by track and session

Allow waitlists

Ask additional questions based on session selection

Register guests (bulk registration)

Dynamic registration paths (e.g. member vs. non-member)


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Online/offline payments

Early bird rates, coupon codes & group discounts

Automatic time-based refunds

International currencies

PCI Level 1 Compliant

Collect Payment Instantly & Securely

Checks Credit Cards Purchase Orders Invoices

Your Account

Pay By

Collect Info

eCommerce Gateway


$1.5 billion in fees processed

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Manage Hotel & Travel Preferences

Manage room block inventory

Aggregate hotel/flight requests at time of registration

Automated roommate matching

Provide report access or automatic email alerts to hotel or travel manager/agency


Integrate with:

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Quickly Build Custom Event Websites

Allow registrants to modify their own registration

Information at Attendees’ fingertips

Add key content:

Agenda

Sponsor information

Speaker bios

Travel information

Attendee list

Images, video, and flash content

Anything else you choose

Provide one-click “add to calendar” link

Generate door-to-door directions

Integrate with popular social media sites

Leverage our partner to create an event community and social network


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Easy Creation & Design

Create new events in a simple 5 step creation wizard

Use a Cvent template or clone a previous event


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Invitee Experience


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Agenda


Venue Selection

Reporting



Event Management | Venue Selection

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Finding the right venue is difficult

Contacting venues and suppliers one by one is time-consuming

Impossible to do “apples to apples” bid comparison

Maintaining historical venue pricing


Problem: Slow and Manual Event Sourcing “Using everyday search engines for sourcing takes me forever!”

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Find Venues & Service Providers

Search 100,000+ venues & services worldwide

Find hotels, restaurants, caterers, photographers, audio-visual, etc.

Filter by location, total meeting space and other criteria

Free service to find event venues


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Profiles Designed for Meeting Planners

Capacity per floor-plan configuration

Exclusive offers and promotions


Meeting and exhibit space

Property-wideimage galleries

Supplier Network profiles include:

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Send Requests for Proposal & Compare Bids

Step-by-step RFP design process inclusive of industry standard fields

Submit RFP to multiple suppliers at once

Send RFP direct to:

Easily compare bids side by side to make an informed decision


Win an Apple iPad!

*contest rules apply

Award an RFP and be entered to win an iPad!*

• National Sales Office (NSO) • Convention & Visitors Bureau (CVB)

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Agenda


Venue Selection

Reporting


Event Management | Reporting


24Event Management | Reporting

Problem: Analyzing Event Data“I have the data… now what?”

Providing fast answers to boss’ questions

Measuring event ROI near impossible

Meeting data tracked in disparate locations

Sharing data with managers and others outside the meetings department

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Real-Time Reports & Event Metrics


Over 100 standard reports

Unlimited custom reports

Export Financial Data to:

…and more

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Registrant List Report

One-Click Report Generation


Easily email all contactsreturned in each report

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Parked Reports

Send real-time reports to stakeholders


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Agenda


Venue Selection

Reporting




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Cvent Web Surveys

Five-step survey design wizard Question & response libraries Advanced logic Real-time alerts Detailed analysis & reporting

Optional Module to Enhance Business Intelligence


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Cvent eMarketing

Optional Module to Enhance Marketing and Communications


Allow contacts to manage their profile and subscription preferences

Analyze open, click-through and deliverability rates

Send newsletters, promotions, announcements and marketing emails

Choose from over 100+ custom designed templates

Maintain unified contact history across emails, events and surveys

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Agenda


Venue Selection

Reporting




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Rapid ROI in Less Than Four Months

Increase Attendance Decrease Cost (& Go Green)


Personalized, targeted email marketing

Automated follow-ups and reminders

User-friendly online registration process

Viral marketing & social network integration

Less printing (eliminates paper waste)

Reduced postage (decreases fuel use)

Minimized labor & data entry

Simple report generation

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The Leader in Event Management Solutions

Distribute over 850 million emails/invitations

Process over 30 million registrations and survey responses

650+ full-time employees worldwide

Manage and market more than 275,000 events

Helping over 80,000 users worldwide to…

Internal EventsSeminarsWebinarsMembership EventsIncentive TripsNetworking Events

ConferencesTradeshowsTraining ProgramsFundraisersSocial EventsContinuing Education


Industry Leaderby Every Metric!

Recent Awards:

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Over 80,000 Satisfied Users

Blue-chip customers plus over a thousand small organizations

CORPORATE ASSOCIATIONNON-PROFIT

& GOVERNMENTEDUCATION PARTNERS


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Unrivaled Customer Care & Data Security

24/7 live support

90% of calls answered in under 90 seconds

Assigned Relationship Manager that acts as your consultant

Event Builder option –Cvent team will build your event

Best practice and regular updates from Cvent customer care

Support & Training

Data Security Strict privacy policy – you own your data

Top tier data center – no unscheduled downtime

Highest security standards


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Cvent’s products are NOT a fit for me because…

Common Misconceptions

True False

We have limited email addresses for those we invite

My IT staff can build something similar internally

I already get the lowest group hotel prices from my personal contacts

My boss will never approve this as a part of my budget

It is way more than I need for simple events


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Platform & Pricing Structure

Event Management

Volume scalable “Undecided” invitees and “regrets”

do not count

Price per Registrant

Two Versions Professional Enterprise

Budget module

Calendars

Travel module

Parked reports

Dynamic registration paths and more…

Supplier Network

Free Search the Cvent Supplier Network

at www.cvent.com

Register for a free account

Special consideration for non-profit, education and government clients1-866-318-4358

[email protected]


Licensing options available

eMarketingWeb Surveys

cvent meetings & events

Documents

registration link

registration page

registration easy

invitees invitees

address email

mail invitees

custom event site

adam email