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ExecutiveAssistantDoyouwanttohelpempowerpeopletohaveafullrangeofchoicesavailabletothemattheendoflife?DoyouwanttoworkcloselywiththeChiefExecutivedrivingforwardoneofthemosthigh-profilecampaignsintheUK?Ifyes,wewantyoutojointheteamsatCompassioninDyingandDignityinDying.Weareseekingadynamicindividualwithstrongadministrativeskillswhowouldenjoycontributingtoahigh-profilecampaignandrapidly-growingcharity.Therolewouldbeidealforsomeoneseekingtobecomemoreactivelyinvolvedinthenot-for-profitsector,whilegainingagreaterunderstandingofhoworganisationsworkatboardandstafflevels.Youwillhaveauniqueopportunitytogainaholisticoverviewofleadingacompanyandacharity;acomprehensiveintroductiontohumanresources;andaclose-upoftheworkinglifeofaChiefExecutivewithinsightintomanagingandmotivatingteams,fundraising,andleadingoneofthehighestprofilecampaignsintheUKtoday.TheroleworksacrossbothDignityinDyingandCompassioninDying.Bothorganisationsshareadesiretoseeindividualchoiceattheheartofend-of-lifedecision-making.However,whereasDignityinDyingseekstoextendpatientchoiceattheendoflife,CompassioninDyingworkstoraiseawareness,andfacilitatetheuptakeofexistinglegalrights.TheorganisationshaveseparateboardsbutshareaChiefExecutive,somestaffandpremises.RoleTitle: ExecutiveAssistantSalary: £25,081-£30,307 Thesalaryofferedisbasedonskills,knowledge&experience.ReportsTo: ChiefExecutiveHours: Fulltime(35hoursperweek)Contract: Permanent(subjectto6monthprobationaryperiod)DirectReports: NoneMainPlaceofWork: OxfordStreet,W1D2JT

Thebuildinghasasmallliftwhichisonlyaccessiblefrom1stfloorlanding.ToapplypleasesendarecentCV,acoveringletter(nomorethan2sidesofA4)andacompletedequalopportunitiesmonitoringformtothefollowingemailaddressrecruitment@dignityindying.org.uk.ApplicationDeadline: 10am,3rdJuly2017Interviewdate: 13thJuly2017(TBC)ForfurtherinformationonDignityinDyingpleasevisit:www.dignityindying.org.ukForfurtherinformationonCompassioninDyingpleasevisit:www.compassionindying.org.uk

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PurposeoftheRole

• ToprovidehighleveladministrativeandprojectmanagementandresearchsupporttotheChiefExecutiveandworkcloselywiththeseniormanagementteamtosupporttheexecutionoftheorganisations’strategy.

• WorkalongsidetheChiefExecutivetoprovideproactivegovernanceandsecretarialsupporttoDignityinDyingandCompassioninDying’sBoardsofDirectorsandTrustees.

• Toplayanactiveroleinthedevelopmentandmaintenanceofefficientandeffectiveadministrativeandhumanresourcesystemsintheoffice.

• Tomaintainconfidentiality,usediscretionandsoundjudgementinundertakingallareasofresponsibilities.

Benefits

• Competitivesalaryandpensionplan• 30dayspaidannualleaveperyear• Scopetotakeownershipoveradiverserangeofprojectsincollaborationwithatalented

andpassionateteam• Opportunitiestobuildskillsonhumanresources,campaigning,fundraisingandproject

management• ReceivementorshipfromtheChiefExecutiveandhelpleadahigh-profileprogressivecause

KeyResponsibilitiesBoardGovernanceTheBoardmembersandTrusteesofDignityinDyingandCompassioninDyingarededicatedprofessionalswhobringwiththemdiverseexpertiseinsupportofthecampaignandcharity.YouwillworkalongsidetheChiefExecutivetofacilitatetheirstrategicinputby:

• LeadingontheorganisationofBoardmeetingsandevents(suchasAwaydays)includingpreparationofagendas,papers,andvenuesandtakeminutesofmeetings

• ActingasafirstpointofcontactforBoardmembersandTrusteesonorganisationalmatters• Undertakingappropriatepost-meetingactiontoensureimplementationofdecisionsarising

frommeetingsandensureanappropriateforwardplanforthework• ProvidingadministrativesupporttotheOrganisationalDevelopmentCommittee(ODC)and

assistintherecruitmentofnewBoardmembers,includingadvertisingposts,screeningCVs,arranginginterviewsandextendingoffersandensureallBoardmembersreceiveadetailedinduction

• EnsuringannualelectionstotheBoardofDignityinDyingarerunefficiently• SupportingtheFundraisingandMarketingteamtoensuretheAnnualGeneralMeetingof

DignityinDyingiswellmanaged

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HumanResourceAdministrationBehindawinningcampaignandacutting-edgecharityisamotivatedandpassionateteam.Youwillberesponsibleformaintainingthevibrantteamatmosphereby:

• Playinganactiveroleinthedevelopmentandmaintenanceofefficientandeffectivehumanresourcesystems

• Supportingseniormanagersonrecruitmentandselection,includingdraftingappropriatejobdescriptions,advertisingopportunities,arranginginterviews,checkingreferences,extendingjoboffers,issuingcontractsandwelcomingnewteammembers

• UpdatingandmaintainemployeefilesandtheHRdatabaseensuringthatallinformationiskeptuptodateandlegallycompliant

• ContributingtotheoverallofficeenvironmentensuringthatallareasarekeptsafeandpresentableinlinewithHealth&Safetyrequirements

• Liaisewiththebuildingmanagementcompanyandmaintenancestaff

SupporttotheChiefExecutiveandadynamicteamHarnessingrealchangeinend-of-lifechoicesrequiresrapidpracticalresponsestoarangeofissues.Youwillberesponsibleforcontributingtothisfast-pacedenvironmentby:

• ManagingspecificprojectsonbehalfofandunderthegeneraldirectionoftheChiefExecutive

• EnsuringthesmoothandefficientrunningoftheChiefExecutive’soffice:includingmanagingtheChiefExecutive’sdiaryandrespondingtoenquiriesandcorrespondenceasdelegatedbyChiefExecutive,channellingsubsequentcorrespondence

• MonitoringandrespondingpromptlytoenquiriestothegeneralDignityinDyingemailaccount

• ArranginghospitalityandtravelformeetingsasrequestedPersonSpecification

Experienceandknowledge• Experienceofadministrativeworkinafast-movingenvironment.• Experienceofworkingwithandcoordinatingcommitteemeetings,includingexperience

takingcomplexminutes• Experienceofimplementingandmaintainingadministrativesystemsandprocedures

Desirable• ExperienceofsupportingseniormanagementlevelstaffinaPA/SeniorAdministrativeRole• Anyexperienceofgovernanceandhumanresourcewouldbeanadvantage• Aninterestinpoliticsandcurrentaffairs• ExperienceofoccupationalHealthandSafety

Skillsandabilities• Withabsoluteprofessionalism,havetheabilitytomaintainahighdegreeofdiscretionand

confidentialityatalltimes• Bemeticulousandaccuratewithan“eyefordetail”• Abilitytoplan,organiseandprioritiseownworktodealwithconflictingprioritiesandensure

deadlinesandobjectivesaremet• Abilitytoworkonowninitiativewithminimaldirection,andastrongproactiveapproachto

ensuringthesupporttheChiefExecutiveneedsisinplaceaheadoftime• Personalwarmthandconfidenceindealingwithseniorstakeholders,andacan-doattitude• Strongverbalandwrittencommunicationskills,withanabilitytoconveyideasclearlyand

succinctly

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• Behelpfulandcooperative,includingbeingabletolistenandengagesensitivelywithmembersofthepublicwhomaybeillordistressed

• StrongworkingknowledgeofMicrosoftofficeapplications,includingWord,ExcelandPowerPoint

Values• CommitmenttoCompassioninDying’svisionandmission• CommitmenttoDignityinDying’svisionandmission

OrganisationalBehavioursLeadingbyexample:Youleadbyexamplethroughyourbehavioursandmotivateothersthroughyourprofessionalapproachtowork.

TrustandrespectothersYouareawareofyourimpactonothersandtreatotherpeoplewithkindnessandrespect.Youvaluediversityandlistencarefullytounderstandtheviewsofothers.

ProactiveandsupportiveteammemberYouworkwithotherstoreachacommongoalbysharinginformationandsupportingcolleagues.

StrivetobethebestWithapositiveattitude,youworktoahighstandardtomeetpersonalandorganisationalexpectations.

ResponsibilityandinitiativeYoutakeownershipofyourworkandtakeresponsibilityforyouractionsanddecisions.Youuseyourinitiativeandtakeprideinwhatyoudo.