Glencoe Digital Communication Tools
Spreadsheets Spreadsheets
Chapter Contents
Lesson 10.1 Format Basic Spreadsheets (pg. 315)
Lesson 10.2 Create Formulas in Spreadsheets (pg. 324)
Lesson 10.3 Apply Advanced Spreadsheet Formatting (pg. 328)
Lesson 10.4 Use Business Form Templates in Spreadsheets (pg. 332)
Lesson 10.5 Use Spreadsheet Data to Create Charts (pg. 335)
Lesson 10.6 Integrate Charts with Word Processing (pg. 339)
Lesson 10.7 Integrate Spreadsheets with Word Processing (pg. 344)
Lesson 10.8 Use Online Spreadsheet Templates (pg. 350)
Chapter Assessment
1010pg. 313-358
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You Will Learn To
Format and edit text and numbers in cells
Enter and edit formulas
Format spreadsheet cells
Use spreadsheet templates and create charts
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spreadsheet A software application used to list, analyze, and perform calculations on data. formula A mathematical expression, such as adding or averaging, that performs calculations on data in a spreadsheet
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pg. 315-32310.1 Format Basic Spreadsheets
Why Use Spreadsheets?You can use a spreadsheet to: List and analyze data
Simplify tasks
Use formulas to automatically perform calculations
Compare options and project the outcome of different scenarios
Worksheets and WorkbooksAn Excel file is referred to as a workbook and can contain multiple worksheets made up of a grid of columns and rows
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You can format the text in cells the same way you format text in a Word document. You can change text color, size, and style.
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label Text that is entered in a cell.value Any number entered in a cell.formula bar Displays the data within a cell and allows you to edit the contents of the cell.
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pg. 315-32310.1 Format Basic Spreadsheets
Planning a SpreadsheetA spreadsheet consists of: Columns (identified by letters of the alphabet)
Rows (identified by numbers)
Cells (identified by their column letter and row number)
The data entered in a cell can be referred to as a: Label
Value
You can also edit data in the formula bar at the top of the spreadsheet.
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Most of the buttons on the Standard and Formatting toolbars in Excel are the same as the buttons on the toolbars in Word.
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pg. 315-32310.1 Format Basic Spreadsheets
NumbersNumbers in spreadsheets can be formatted to appear as: Dates
Currency
Percentages
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Remember that you can use the Undo and Redo buttons that are available in all Microsoft Office applications. Click the Undo button to delete the last action you completed, such as the last word or number that you entered. Click the Redo button if you use the Undo button by mistake.
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One activity in everyday life in which people often use addition, subtraction, multiplication, or division is shopping. How could a spreadsheet help you in this activity?
digicom.glencoe.com Lesson 10.1, Rubric
pg. 315-32310.1 Use Basic Text Editing and Formatting 1010
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pg. 324-32710.2 Create Formulas in Spreadsheets
Making CalculationsA spreadsheet’s formulas will automatically recalculate whenever the values change in cells on which the formulas are based.
Using FunctionsExcel contains a variety of functions, including the: Average function (finds the average of data in a
spreadsheet)
SUM function (adds the values in a group of cells)
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The SUM formula can also be used in tables created in Word.
In formulas, letters in cell names do not have to be capitalized.
function A predefined formula in a spreadsheet.
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pg. 324-32710.2 Create Formulas in Spreadsheets 1010
When a business provides a service, it sends out an invoice to collect payment for that service.
How can a spreadsheet help a business create more accurate invoices?
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pg. 328-33010.3 Apply Advanced Spreadsheet Formatting
Dressing Up SpreadsheetsTo make a spreadsheet easier to read, you can: Add borders and shading to cells, rows, and columns
Place borders around single cells or groups of cells
AutoFormatYou can format cells by: Choosing the cells manually
Using the AutoFormat feature
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Word has an AutoFormat feature for tables that works like the AutoFormat feature in Excel.
AutoFormat Predefined shading and border formats that can be applied to cells in a spreadsheet.
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pg. 328-33010.3 Apply Advanced Spreadsheet Formatting 1010
Where in a spreadsheet might you use borders and shading, and why?
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pg. 332-33410.4 Use Business Form Templates in Spreadsheets
TemplatesBusinesses often use templates to save time when sending out regularly used forms such as invoices.
Types of TemplatesYou can find and use templates for a wide range of topics, including: Spreadsheet templates for fundraising and time billing
Business forms
Gift and grocery shopping lists
Workout logs
Calorie and fat percentage calculators
Employee training plans
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Business templates are also available in Word and are often created using tables.
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pg. 332-33410.4 Use Business Form Templates in Spreadsheets 1010
What are the advantages of using a template that includes formulas?
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pg. 335-33810.5 Use Spreadsheet Data to Create Charts
ChartsYou can display data using some of the following types of charts: Line Column Bar Pie
Charts help us to understand and visualize: Trends Percentages Proportions
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Tables from Word can be copied into Excel worksheets.
XY (scatter) area Doughnut Surface Bubble Radar chart
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pg. 335-33810.5 Use Spreadsheet Data to Create Charts 1010
What type of data have you seen displayed in a chart?
Do you think you could create a timeline with a chart?
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pg. 339-34310.6 Integrate Charts with Word Processing
Integrating Charts with Word Processing DocumentsCharts can easily be copied into Word documents, where they can: Provide readers with visual information
Summarize information
Make it easier for readers to understand the document’s text
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pg. 339-34310.6 Integrate Charts with Word Processing 1010
What are some ways you can use charts when doing your schoolwork?
What kinds of data do you use at school that could be inserted as charts into Word documents?
digicom.glencoe.com Lesson 10.6, Rubric
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pg. 344-34910.7 Use Spreadsheet Data to Create Charts
Spreadsheets in Word ProcessingIn some instances, it may be easier to create a spreadsheet in Excel and then copy the spreadsheet into Word than to create a table in Word.
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Spreadsheets can be synchronized to your PDA. Data, including formulas, can be entered into the spreadsheet on a PDA.
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pg. 344-34910.7 Use Spreadsheet Data to Create Charts 1010
When would it be better to enter data into a spreadsheet rather than into a table created in Word?
What advantages are there to using an Excel spreadsheet over using a table in Word?
digicom.glencoe.com Lesson 10.7, Rubric
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pg. 350-35310.8 Use Online Spreadsheet Templates
Why Use Templates?Companies can save time by downloading and customizing spreadsheet templates to accommodate a variety of business needs.
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An Excel template could also be copied and pasted into a Word document.
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pg. 350-35310.8 Use Online Spreadsheet Templates
Types of Business TemplatesSome common uses of Excel spreadsheets in business include: Accounts receivable
Asset depreciation
Business calendar
Business trip budget
Cash flow statement
Customer management
Expense budget
Invoices
Profit projection
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pg. 350-35310.8 Use Online Spreadsheet Templates 1010
Can you think of any forms that you have looked at that could be useful as a spreadsheet template? Describe the forms.
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pg. 3551010
Technology Aids Justice
Viviana Pedroso is an attorney for a law firm that represents insurance companies and employers when employees claim worker’s compensation.
In her job, Viviana uses the Internet, word processing, and e-mail to: Review pending files on the relevant department’s
Web site
Access important public information on court Web sites
Create pleadings
Communicate with clients
Keep track of the time spent on each client’s case
Name:Viviana Pedroso
Job Title:Attorney
Career Cluster:Law and Public Safety
DIGITAL CAREER PERSPECTIVE
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pg. 3551010
Technology Aids Justice
Viviana says, “[What I like best about my job is] the satisfaction of obtaining a just result for someone who really deserves it.”
DIGITAL CAREER PERSPECTIVE
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pg. 3551010
Question
How is the Internet important in helping a lawyer to prepare for a case?
Possible answers include: Using online databases and court Web sites allows a
lawyer to more quickly and easily access important information
A lawyer can spend extra time on an important case, working from home or continuing to work after hours when the courts are closed
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Question 1
What is a formula? (Lesson 10.1)
Answer:A formula is a mathematical expression, such as adding or averaging, that performs calculations on data in a spreadsheet.
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Question 2
Define the key term function. (Lesson 10.2)
Answer:A predefined formula in a spreadsheet.
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Question 3
Give reasons why you would choose to create a spreadsheet instead of a table in a word processing document. Explain with examples.
Answers may include: Although tables in a word processing document offer
basic formulas, spreadsheets are capable of performing much more complex calculations. This is especially useful when changes in one cell affect the values of other cells in the same or in other workbooks. Personal budgets and sales projections are two examples where this might be the case.
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Answer 3
Spreadsheet applications make it easy to create charts from data
Once you have finished a spreadsheet, you can insert it into your word processing document as a table
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Unit Resources33
Digital Communication Tools in the World of Work
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