glencoe digital communication tools spreadsheets chapter contents lesson 10.1lesson 10.1 format...

Glencoe Digital Communication Tools

Spreadsheets Spreadsheets

Chapter Contents

Lesson 10.1 Format Basic Spreadsheets (pg. 315)

Lesson 10.2 Create Formulas in Spreadsheets (pg. 324)

Lesson 10.3 Apply Advanced Spreadsheet Formatting (pg. 328)

Lesson 10.4 Use Business Form Templates in Spreadsheets (pg. 332)

Lesson 10.5 Use Spreadsheet Data to Create Charts (pg. 335)

Lesson 10.6 Integrate Charts with Word Processing (pg. 339)

Lesson 10.7 Integrate Spreadsheets with Word Processing (pg. 344)

Lesson 10.8 Use Online Spreadsheet Templates (pg. 350)

Chapter Assessment

1010pg. 313-358

Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.


SpreadsheetsSpreadsheets

You Will Learn To

Format and edit text and numbers in cells

Enter and edit formulas

Format spreadsheet cells

Use spreadsheet templates and create charts

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spreadsheet A software application used to list, analyze, and perform calculations on data. formula A mathematical expression, such as adding or averaging, that performs calculations on data in a spreadsheet


pg. 315-32310.1 Format Basic Spreadsheets

Why Use Spreadsheets?You can use a spreadsheet to: List and analyze data

Simplify tasks

Use formulas to automatically perform calculations

Compare options and project the outcome of different scenarios

Worksheets and WorkbooksAn Excel file is referred to as a workbook and can contain multiple worksheets made up of a grid of columns and rows

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You can format the text in cells the same way you format text in a Word document. You can change text color, size, and style.


label Text that is entered in a cell.value Any number entered in a cell.formula bar Displays the data within a cell and allows you to edit the contents of the cell.



Planning a SpreadsheetA spreadsheet consists of: Columns (identified by letters of the alphabet)

Rows (identified by numbers)

Cells (identified by their column letter and row number)

The data entered in a cell can be referred to as a: Label

Value

You can also edit data in the formula bar at the top of the spreadsheet.

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Most of the buttons on the Standard and Formatting toolbars in Excel are the same as the buttons on the toolbars in Word.




NumbersNumbers in spreadsheets can be formatted to appear as: Dates

Currency

Percentages

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Remember that you can use the Undo and Redo buttons that are available in all Microsoft Office applications. Click the Undo button to delete the last action you completed, such as the last word or number that you entered. Click the Redo button if you use the Undo button by mistake.



One activity in everyday life in which people often use addition, subtraction, multiplication, or division is shopping. How could a spreadsheet help you in this activity?

digicom.glencoe.com Lesson 10.1, Rubric

pg. 315-32310.1 Use Basic Text Editing and Formatting 1010



pg. 324-32710.2 Create Formulas in Spreadsheets

Making CalculationsA spreadsheet’s formulas will automatically recalculate whenever the values change in cells on which the formulas are based.

Using FunctionsExcel contains a variety of functions, including the: Average function (finds the average of data in a

spreadsheet)

SUM function (adds the values in a group of cells)

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The SUM formula can also be used in tables created in Word.

In formulas, letters in cell names do not have to be capitalized.

function A predefined formula in a spreadsheet.



pg. 324-32710.2 Create Formulas in Spreadsheets 1010

When a business provides a service, it sends out an invoice to collect payment for that service.

How can a spreadsheet help a business create more accurate invoices?




pg. 328-33010.3 Apply Advanced Spreadsheet Formatting

Dressing Up SpreadsheetsTo make a spreadsheet easier to read, you can: Add borders and shading to cells, rows, and columns

Place borders around single cells or groups of cells

AutoFormatYou can format cells by: Choosing the cells manually

Using the AutoFormat feature

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Word has an AutoFormat feature for tables that works like the AutoFormat feature in Excel.

AutoFormat Predefined shading and border formats that can be applied to cells in a spreadsheet.



pg. 328-33010.3 Apply Advanced Spreadsheet Formatting 1010

Where in a spreadsheet might you use borders and shading, and why?




pg. 332-33410.4 Use Business Form Templates in Spreadsheets

TemplatesBusinesses often use templates to save time when sending out regularly used forms such as invoices.

Types of TemplatesYou can find and use templates for a wide range of topics, including: Spreadsheet templates for fundraising and time billing

Business forms

Gift and grocery shopping lists

Workout logs

Calorie and fat percentage calculators

Employee training plans

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Business templates are also available in Word and are often created using tables.



pg. 332-33410.4 Use Business Form Templates in Spreadsheets 1010

What are the advantages of using a template that includes formulas?




pg. 335-33810.5 Use Spreadsheet Data to Create Charts

ChartsYou can display data using some of the following types of charts: Line Column Bar Pie

Charts help us to understand and visualize: Trends Percentages Proportions

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Tables from Word can be copied into Excel worksheets.

XY (scatter) area Doughnut Surface Bubble Radar chart



pg. 335-33810.5 Use Spreadsheet Data to Create Charts 1010

What type of data have you seen displayed in a chart?

Do you think you could create a timeline with a chart?




pg. 339-34310.6 Integrate Charts with Word Processing

Integrating Charts with Word Processing DocumentsCharts can easily be copied into Word documents, where they can: Provide readers with visual information

Summarize information

Make it easier for readers to understand the document’s text

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pg. 339-34310.6 Integrate Charts with Word Processing 1010

What are some ways you can use charts when doing your schoolwork?

What kinds of data do you use at school that could be inserted as charts into Word documents?




pg. 344-34910.7 Use Spreadsheet Data to Create Charts

Spreadsheets in Word ProcessingIn some instances, it may be easier to create a spreadsheet in Excel and then copy the spreadsheet into Word than to create a table in Word.

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Spreadsheets can be synchronized to your PDA. Data, including formulas, can be entered into the spreadsheet on a PDA.



pg. 344-34910.7 Use Spreadsheet Data to Create Charts 1010

When would it be better to enter data into a spreadsheet rather than into a table created in Word?

What advantages are there to using an Excel spreadsheet over using a table in Word?




pg. 350-35310.8 Use Online Spreadsheet Templates

Why Use Templates?Companies can save time by downloading and customizing spreadsheet templates to accommodate a variety of business needs.

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An Excel template could also be copied and pasted into a Word document.



pg. 350-35310.8 Use Online Spreadsheet Templates

Types of Business TemplatesSome common uses of Excel spreadsheets in business include: Accounts receivable

Asset depreciation

Business calendar

Business trip budget

Cash flow statement

Customer management

Expense budget

Invoices

Profit projection

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pg. 350-35310.8 Use Online Spreadsheet Templates 1010

Can you think of any forms that you have looked at that could be useful as a spreadsheet template? Describe the forms.




pg. 3551010

Technology Aids Justice

Viviana Pedroso is an attorney for a law firm that represents insurance companies and employers when employees claim worker’s compensation.

In her job, Viviana uses the Internet, word processing, and e-mail to: Review pending files on the relevant department’s

Web site

Access important public information on court Web sites

Create pleadings

Communicate with clients

Keep track of the time spent on each client’s case

Name:Viviana Pedroso

Job Title:Attorney

Career Cluster:Law and Public Safety

DIGITAL CAREER PERSPECTIVE



pg. 3551010

Technology Aids Justice

Viviana says, “[What I like best about my job is] the satisfaction of obtaining a just result for someone who really deserves it.”




pg. 3551010

Question

How is the Internet important in helping a lawyer to prepare for a case?

Possible answers include: Using online databases and court Web sites allows a

lawyer to more quickly and easily access important information

A lawyer can spend extra time on an important case, working from home or continuing to work after hours when the courts are closed



SpreadsheetsSpreadsheets1010

Question 1

What is a formula? (Lesson 10.1)

Answer:A formula is a mathematical expression, such as adding or averaging, that performs calculations on data in a spreadsheet.

Chapter AssessmentChapter Assessment



Question 2

Define the key term function. (Lesson 10.2)

Answer:A predefined formula in a spreadsheet.




Question 3

Give reasons why you would choose to create a spreadsheet instead of a table in a word processing document. Explain with examples.

Answers may include: Although tables in a word processing document offer

basic formulas, spreadsheets are capable of performing much more complex calculations. This is especially useful when changes in one cell affect the values of other cells in the same or in other workbooks. Personal budgets and sales projections are two examples where this might be the case.




Answer 3

Spreadsheet applications make it easy to create charts from data

Once you have finished a spreadsheet, you can insert it into your word processing document as a table



For more resources on this unit, go to the Online Learning Center at http://www.digicom.glencoe.com.

Unit Resources33

Digital Communication Tools in the World of Work

Digital Communication Tools in the World of Work