Download - Management of a Public Register Land Titles
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Management of a Public RegisterLand Titles
Presented by Barbara FlettRegistrar of Titles and Director of Land RegistryDepartment of Sustainability and Environment
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Why am I here?Challenges in managing large public record systemHow we try to overcome these challenges
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Short History of the Titles OfficeTORRENS SYSTEM INTRODUCED183518621877DEEDS SYSTEM194219832001RECORDS TRANSPORTED TO BEECHWORTH AS SAFEGUARD AGAINST AIR RAIDSFIRST COMPUTER SYSTEMMOVE TO 570 BOURKE STREETVICTORIAN ONLINE TITLES SYSTEMTITLES OFFICEBUILDIN COMPLETED
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The Torrens SystemVendor Passes TitleDeedsPurchaser passesmoneyPurchaser lodges Instrumentoutlining transactionTitle passes at themoment of registrationby the State
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William Henry Archer - Information ManagerArrived in Melbourne in1852 as a 27-year-old statistician Acting Registrar-General, Births, Deaths & Marriages Registrar-General 1858 Introduced the Land Transfer Act of 1862 Registrar of Titles 1868Head of Lands Dept 1872
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Importance of William Henry Archer as an Information ManagerUnderstood that data could be collected and used for more than one purpose Used innovative data collection methods Aware of challenges of managing voluminous data and records Enlisted and effectively used the latest technology
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Public RegistersUnited Nations 2000.All industrialised nations with a market economy maintain some sort of land register that fulfils the following requirements - security of tenure is essential for effective housing policy certainty of legal status of land is essential for efficient agricultural production investors in a market economy require a formal structure of land and property rights, and sustainable development is dependent upon the State having overall responsibility for managing information about ownership, value and use of land. LandA land titles register (and its supporting legislation and practices) are vital for wealth creation and social harmonyBirths, Deaths and MarriagesRecord of entitlements - to citizenship, aged related privileges (school entry, drivers licences, pension etc), inheritance, and Demographic data base - linked to Australian Bureau of Statistics
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Public Registers
Aim - to provide public trust and confidence, through high integrity and high reliability information systems
Essential soft infrastructure Consist of combination of record keeping together with legislation and regulatory regimes
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Public Registers - Process and Operational AttributesWell established data collection and data management infrastructure High standards of electronic data collection and data accuracy High standards of security and privacy Ability to link with other relevant processes and data systems Ability to provide real time information and real time transactions A range of data distribution avenues Audits to substantiate data integrity
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Land RegistrySize and scope 320 staff $200m revenue, $52m expenditure
Key statistics 800,000 land dealings registered each year 1.6 million title searches (90% online) 2.9 million freehold titles 8,000 subdivisions registered pa
Value of privately owned property in Victoria in 2004 was $780 billion
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Land Registry
Chart1
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Year
Lodgings
Dealings Lodged 1862-2004
Sheet1
Year18621863186418651866186718681869187018711872187318741875187618771878187918801881188218831884188518861887188818891890189118921893189418951896189718981899190019011902190319041905190619071908190919101911191219131914191519161917191819191920192119221923192419251926192719281929193019311932193319341935193619371938193919401941194219431944194519461947194819491950195119521953195419551956195719581959196019611962196319641965196619671968196919701971197219731974197519761977197819791980198119821983198419851986198719881989199019911992199319941995199619971998199920002001200220032004
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
Calendar years
Sheet1
Year
Lodgings
Dealings Lodged 1862-2004
Sheet1 (2)
Year
81000
Dealings Lodged 1945-2004
Sheet2
Year18621863186418651866186718681869
Lodgings01000300025002500450050006000
187018711872187318741875187618771878
8000900011000130001400013500150001700020000
187918801881188218831884188518861887
210002050027000280002700033000400004400048000
188818891890189118921893189418951896
700006200056000500004600038000330003050031000
1897189818991900190119021903190419051906
31500330003550036000380004010039500390004200046000
190719081909191019111912191319141915
515005150054000580006400068000660006700058000
1916191719181919192019211922192319241925
5400053500640008200011500096000107000118000112000103000
19261927192819291930193119321933193419351936
11200011000010800010750078000545005350054750610007200076000
1937193819391940194119421943194419451946
850009400091000870009100068000665007200081000125000
1947194819491950195119521953195419551956
125250125500154000178000177500156000174000181000180000178000
1957195819591960196119621963196419651966
189000208000216000245000212000230000262000291000273000286000
1967196819691970197119721973197419751976
303700318442322000330403358904440947488885393835466340480113
1977197819791980198119821983198419851986
452176451148470785482694468486455169530933579398565391546058
19871988198919901991199219931994199519961997
605246698180566159538474526914555847566180603420524455533783581580
19981999200020012002
621921656363697159696832
Sheet3
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William Henry Archer - Information Manager Used innovative data collection methodsUnderstood that data could be collected and used for more than one purpose 2005 - data reuse
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Challenges in Managing VolumeDeeds registration - not closed until 1999
Records kept as individual folios
Records with all information in one document
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Deeds Registration (General Law)Purchaser passesmoneyPurchaser lodges deedVendor passesTitle DeedsDeed is recorded /registered
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Effective use of the latest technology
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Technological Impacts on Public RegistersTitles Automation Project - $92 million to achieve a fully automated register which is updated in real time and with real time public access to titles search capacityElectronic conveyancing - using the web to allow solicitors, conveyancers and the banks to conduct property transactions and exchange funds SPEAR - web based planning applications and referrals
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The Future - E Government
The four not so easy steps to e government (Economist March 2000) 1) Governments posting information about themselves2) two information exchange3) exchange of quantifiable value - or transaction (eg tax return)4) portal which integrates government functions based on citizens needs not on organisational boundaries
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Questions?