NOTICE OF PUBLIC MEETING PHOENIX CITY COUNCIL
FINANCE, EFFICIENCY, ECONOMY AND SUSTAINABILITY SUBCOMMITTEE
Pursuant to A.R.S. Section 38-431.02, notice is hereby given to the members of the FINANCE, EFFICIENCY, ECONOMY AND SUSTAINABILITY SUBCOMMITTEE and to the general public, that the FINANCE, EFFICIENCY, ECONOMY AND SUSTAINABILITY SUBCOMMITTEE will hold a meeting open to the public on February 26, 2014, at 1:00 p.m. located in Phoenix City Hall, Assembly Rooms A, B & C, 200 W. Washington Street, Phoenix, Arizona. One or more members may participate via teleconference. Agenda items may be taken out of order. The agenda for the meeting is as follows: 1. Call to Order Chairman Gates
2. Approval of December 18, 2013 Minutes Subcommittee
Items 3 – 6 are for information only. No presentations or discussions are planned, but Council Members may ask for further information.
3. INNOVATION AND EFFICIENCY TASK FORCE UPDATE This report provides the Subcommittee a four year overview of the Innovation and Efficiency Task Force and an update as it begins its fifth year. This item is for Information Only.
Ginger Spencer, Special Assistant to the City Manager Chris Hallett, Neighborhood Services Director Page 11
4. NONPROFIT FACILITY OPERATORS UPDATE This report provides the Subcommittee with an update on the Parks and Recreation Department (PRD) nonprofit operated facilities. This item is for Information Only.
James P. Burke, Acting Parks and Recreation Director Page 15
5. 2014 AIR QUALITY UPDATE This report provides the Subcommittee an update of the region’s air quality status and the City’s role in improving the regional air quality for particulates and ozone. This item is for Information Only.
Phil McNeely, Environmental Programs Manager Page 17
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6. IMPACT OF HEALTH CARE REFORM PROVISIONS ON CITY OF PHOENIX HEALTH INSURANCE COSTS This report provides information to the Subcommittee regarding the estimated financial impact of Health Care Reform provisions on the City of Phoenix health insurance costs. This item is for Information Only.
Lionel Lyons, Interim Human Resources Director Page 21
Item 7 is for Consent Action. No presentation or discussion is planned, but Council Members may ask for further information.
7. MARKETING PARTNERSHIP PROGRAM UPDATE AND CITYWIDE HEALTHY VENDING RFP This report provides an update on the Marketing Partnership Program and requests authorization to issue a Request for Proposals (RFP) for a Citywide Healthy Vending initiative. This item is for Consent Action.
Toni Maccarone, Public Information Director Page 25
Items 8 – 11 are for Discussion and Action.
8. FIVE-YEAR TECHNOLOGY PLAN This report provides the Subcommittee information on the Five-year Information Technology (IT) Plan. This item is for Discussion and Action by the Finance, Efficiency, Economy and Sustainability Subcommittee.
Rob Sweeney, Acting Chief Information Officer Page 27
9. TECHNOLOGY SUMMIT This report seeks direction from the Subcommittee regarding a request from Councilman Nowakowski for the City to host a Technology Summit. This item is for Discussion and Action by the Finance, Efficiency, Economy and Sustainability Subcommittee.
Rob Sweeney, Acting Chief Information Officer Page 57
10. OPEN DATA POLICY This report provides the Subcommittee information regarding the City’s proposed Open Data strategy and requests approval for staff to create a formal Open Data Policy. This item is for Discussion and Action.
Rob Sweeney, Acting Chief Information Officer Page 59
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11. OPEN DATA AND SMART PHONE TRANSIT APPLICATIONS This report provides information to the Subcommittee on the Public Transit Department’s efforts toward the release of real-time transit “open data” and potential development of smart phone transit applications. This item is for Discussion and Action.
Maria Hyatt, Interim Public Transit Director Page 61
12. Call to the Public Chairman Gates
13. Future Agenda Items Chairman Gates
14. Adjournment Chairman Gates For further information, please call Sam Feldman, Management Assistant II, City Manager’s Office at 602-534-3916. Persons paid to lobby on behalf of persons or organizations other than themselves shall register with the City Clerk prior to lobbying or within five business days thereafter, and must register annually to continue lobbying. If you have any questions about registration or whether or not you must register, please contact the City Clerk’s Office at 602-262-6811. For reasonable accommodations, call Sam Feldman at Voice/602-534-3916 or TTY/602-534-5500 as early as possible to coordinate needed arrangements. February 20, 2014
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CITY OF PHOENIX CITY COUNCIL FINANCE, EFFICIENCY AND ECONOMY SUBCOMMITTEE
SUMMARY MINUTES December 18, 2013
Assembly Rooms A, B, and C Phoenix City Hall 200 West Washington Street Phoenix, AZ 85003 Council Members Present Councilman Bill Gates, Chair Councilman Daniel Valenzuela Councilman Michael Nowakowski City Staff Present Ed Zuercher Lorizelda Stoeller Megan O’Brien Patricia Garland Neil Mann Truly Sielaff Dimitrios Laloudakis Terry McAvoy Jesse Duarte Edith Baltierrez Cindy Stotler Huyen Nguyen Kimberly Faust Cynthia Spell Tweh Rosanne Albright Nathan Wright Seth Dyson Michelle Pierson Yvette Roeder Sandy Estrella Wathsna Sayasane Cheryl Griemsmann Aubrey Anaya Erynn Crowley Mo Gallegos Sam Feldman Aaron Mertz Public Present Richard Rhea Susan Kolbe Richard Holub Kendra Cea Leslie Lindo Raj Buch Dan O’Neill Bill Campbell Ricardo Aguirre Mark Wilhelm Taimur Burki Dan Klocke 1. Call to Order Chairman Bill Gates called the meeting to order at 10:35 a.m. with Councilman Daniel Valenzuela and Councilman Michael Nowakowski present. 2. Approval of Minutes of the November 20, 2013 Meeting Councilman Nowakowski moved approval of the November 20, 2013 meeting minutes. Councilman Valenzuela seconded the motion, which was approved unanimously. 3. Innovation and Efficiency Task Force – 2013 Savings Report Chairman Gates noted the city’s achievement of $90 million in savings, with a goal of $100 million to be achieved by December 2015. 4. ASU Global Institute of Sustainability Recommendations Deputy City Manager Rick Naimark introduced Public Works Director Neil Mann to discuss a sustainability partnership effort with ASU.
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Mr. Mann provided historical data of the city’s solid waste diversion rate and discussed future goals. He mentioned several options for improving the rate, including “pay as you throw” solid waste fees, green organics programs, and changes to bulk trash collection. Chairman Gates inquired about outreach efforts regarding these changes. Mr. Mann indicated outreach efforts had already begun and would continue to expand over the next six months to one year. Mr. Naimark noted pilot programs had so far been successful. Mr. Mann explained these efforts would get the city closer to its diversion rate goal, but that additional infrastructure investment would be required to fully achieve it. Assistant Public Works Director John Trujillo discussed a proposed intergovernmental agreement (IGA) with ASU to help the city meet its diversion rate goal. He noted the IGA would create a Center for Resources Intelligence (CfRI) to help develop regional waste reduction methods. He also noted the effort would include the private sector as well as other jurisdictions. Chairman Gates asked for further information on private sector involvement. Mr. Trujillo provided examples of several companies involved in the effort. He also discussed other goals of the center, such as education and entrepreneurship development. Chairman Gates noted the importance of ensuring intellectual property interests related any technological innovations developed by the city were protected. Mr. Trujillo expanded on the entrepreneurship goal, discussing the goal of creating new markets for recyclables and helping to create new waste diversion business opportunities. He also discussed the financial impact of the effort and indicated the project should be financially viable by year four. Chairman Gates asked how much funding the city would contribute. Mr. Trujillo stated the city would contribute $2 million. He requested subcommittee approval of the IGA with ASU, noting the cost to the city would not exceed $500,000 in the first year and $2 million overall. Mr. Naimark added city funding would come from the Solid Waste fund, and that no rate increase would be necessary. Councilman Nowakowski noted the city’s diversion rate was lower than average and asked for additional information. Mr. Mann explained rates varied across the country. He indicated that in the Southwest it was often cheaper to create a landfill, which reduces the incentive to recycle. He
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added efforts to increase the single family recycle rate have been successful and that staff would continue to work with the private sector to improve their diversion rate. Mr. Naimark noted the city’s goal of a 40% diversion rate would exceed the national average. He also noted the rate applied only to single family homes, not commercial entities, making comparisons to other jurisdictions difficult. Councilman Nowakowski asked about changes to the bulk trash program and their financial impact. Mr. Trujillo explained the changes were mainly operational and were not expected to have a significant financial impact. Councilman Valenzuela asked for more information about the entrepreneurship component of the CfRI. Mr. Trujillo stated ASU would operate the center and use their expertise to help spur research and development. Mr. Naimark indicated an entrepreneurship incubator was a goal and expressed hope the center would benefit small businesses in the area. He added the ultimate goal was to help create a sustainable economy. Chairman Gates opened the floor for public comment. Mr. Richard Holub spoke in support of the IGA, noting the economic benefits of improving the diversion rate. He indicated the CfRI could be an important resource for economic development and affirmed the benefits of regional collaboration on this issue. Mr. Ricardo Aguirre expressed support for the CfRI, including its potential to advance technology and promote economic development. Mr. Mark Wilhelm thanked the city for its focus on the research and deployment of sustainability technology and noted its impact on economic development. Mr. Taimur Burki expressed support for the effort to pool knowledge to create solutions and deploy them. Councilman Nowakowski moved approval of staff’s request to enter into an IGA with ASU for a one-year period, for an amount not to exceed $500,000, with up to three additional option years. The aggregate cost over the life of the contract will not exceed $2 million. Councilman Valenzuela seconded the motion, which passed unanimously. 5. 2012 Greenhouse Gas Emissions Update Rick Naimark introduced Environmental Programs Director Phil McNeely to provide an update on greenhouse gas reductions.
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Mr. McNeely detailed the history of city emission levels as well as the previous establishment of emission reduction goals. He also discussed a 2012 IGA with ASU to help ensure the city remained on target with its reduction goals. Chairman Gates asked whether the city was able to measure what type of electricity it received from providers. Mr. McNeely stated they were able to differentiate between sources of electricity and that the city benefitted from increased use of renewable electricity. He emphasized current data shows the city has reduced its greenhouse gas emissions beyond its initial goals and continues to work to reduce them further. He provided additional detail on the reasons for decreased emissions, including alternative fuel use, LED lighting, and other technologies. Councilman Nowakowski inquired into the utilization of methane gas from landfills. Mr. McNeely indicated this was a goal and that staff was working on it. He then recommended increasing the emission reduction goal to a 15%. He also suggested a regional inventory of greenhouse gas emissions be completed. Councilman Nowakowski asked how data was compiled regarding light rail and bus ridership. Mr. Naimark noted city employees fare cards provide utilization data, which is provided by Valley Metro. He also noted an annual trip reduction survey was conducted, and that data would be available for the new bike share program. Chairman Gates expressed support for the new goal and emphasized its ability to reduce costs, increase savings, and benefit the taxpayer. Councilman Nowakowski moved approval of staff’s recommendation to reduce greenhouse gas emissions by 15 percent by 2015 from 2005 levels, and to coordinate a regional emissions inventory, including residential, commercial, and industrial sources. 6. Economic Development Strategy Update Mr. Zuercher discussed the importance of the city’s economic development strategy and noted several key metrics such as college graduation rates and per capita income. He indicated that for a sales-tax dependent city like Phoenix, economic development was especially important. Senior Executive Assistant to the City Manager Paul Blue detailed the objectives of the city’s economic development strategy and provided a brief history of economic development in the city. He also discussed several competitive challenges the city now faces which may not have existed in the past. He emphasized the importance of taking steps to keep the city competitive with neighboring cities in attracting business investment. Community and Economic Development Director John Chan discussed specific actions to enhance the city’s competitive position. These included infrastructure investment and
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land use planning, job training resources, entrepreneurship cultivation, redevelopment of strategic site locations, and new marketing strategies for Phoenix. Chairman Gates noted the importance of infrastructure improvements to help attract data center business investment. Councilman Nowakowski discussed several potential redevelopment areas, including Metrocenter, Sunnyslope, the airport, and the Salt River area. He also expressed support for actively pursuing business investment. Mr. Blue stated a desire for $10-15 million in investment, including an alignment of the investment foci with the city’s CIP. He proposed to return in 90 days with a detailed work program. Councilman Valenzuela expressed support for the initiative, emphasizing the importance of entrepreneurship development. Councilman Nowakowski expressed support and encouraged a focus on return on investment. Chairman Gates noted the importance of infrastructure investment to ensure the city does not lose out on businesses locating here. Councilman Nowakowski moved approval of staff’s recommendation. Councilman Valenzuela seconded the motion, which passed unanimously. 7. Approval to Issue RFP for Rising Phoenix Summer Youth Employment Program Councilman Nowakowski moved approval of staff’s request to issue the “Rising Phoenix Youth Summer Youth Employment Program” Request for Proposal (RFP) and any related subsequent information as needed and begin negotiation with recommended proposer. Councilman Valenzuela seconded the motion, which was approved unanimously. 8. Energize Phoenix Initiative Update This item was not held for a future meeting. 9. Inspections Smart Phone Pilot Program This item was held for a future meeting. 10. Call to the Public Mr. Pat Vint discussed the importance of small businesses, as well as a quality city workforce. 11. Future Agenda Items Chairman Gates requested an update on No Burn days and efforts to educate the public.
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12. Adjournment Chairman Gates adjourned the meeting at 12:11 PM
Respectfully Submitted, Aaron Mertz Budget and Research Department
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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 3
CITY COUNCIL REPORT
TO: Ed Zuercher
City Manager
FROM: Ginger Spencer
Special Assistant to the City Manager/Co-Chair, Innovation & Efficiency Task Force
Chris Hallett Neighborhood Services Director/ Co-Chair, Innovation & Efficiency Task Force
SUBJECT: INNOVATION AND EFFICIENCY TASK FORCE UPDATE
This report provides the City Council Finance, Efficiency, Economy and Sustainability (FEES) Subcommittee a four year overview of the Innovation and Efficiency Task Force and an update as it begins its fifth year. This report is for information and discussion only; no Council action is required. Four Year Overview of the Innovation & Efficiency Task Force The Innovation & Efficiency Task Force was established in December 2009 with the charge of identifying specific recommendations for efficiency improvements, examining alternative service delivery methods, identifying organizational structure efficiencies, addressing cost recovery and revenue enhancement opportunities, and ensuring the city’s continuing focus on customer service. The first year goal of the Task Force was to achieve $10 million in General Fund savings as a minimum target for reducing the city’s operating budget for 2009-10 and 2010-11 fiscal years. In its first two years, the Task Force collaborated with every city department to identify specific improvements and cost saving initiatives that resulted in immediate, ongoing savings to the city. Areas of savings and efficiencies included: numerous department and program consolidations; eliminating 546 vacant general fund positions resulting in the lowest staffing per capita in 40 years; reopening of the Customer Advocacy Office; improving processes like the City’s procurement process, eliminating certain permits for small jobs and repairs and same day solid waste collection; improving technology like offering online permitting, a new facebook page for the City, the development of the e-Tax application allowing tax payments to be collected electronically and PHX 11 streaming live; creating the Citywide Volunteer Program and initiating the Public Safety and Water Department efficiency studies and the Compensation and Benefits Study. In addition, more than 1,100 ideas were proposed
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by employees through a website suggestion program that launched in February 2010. By calendar year end 2010, the Task Force exceeded the ten million dollar goal and reported $25 million in total savings, achieving $10,619,000 in General Fund savings and $14,442,000 in Non-General Fund savings. By calendar year end 2011, the Task Force made significant contributions resulting in over $40 million of on-going annual savings for the General Fund, while enhancing the City’s delivery of services. Heading into its third year in 2012, the Task Force strategically prioritized its revised set of goals, established key focus areas, modified its work groups and was charged with continuing to develop innovation and efficiency measures. In 2012, the Task Force and its work groups recommended that the city implement strategic actions requiring initial capital investments that would enhance long-term productivity and provide a multi-year return on investment particularly with technology. Technology initiatives like infrastructure consolidation and virtualization, a vendor management system and the development of a mobile application for the Phoenix.gov website were focused on during 2012. The use of regional public partnerships was a new area of focus for the task force and will provide an excellent opportunity to broaden resource-sharing and economies of scale by working with external organizations. Right-sourcing initiatives continued to identify the best possible means of service provision to the community. Citywide outsourcing levels in 2011-12 totaled approximately $477 million in services in more than 340 service areas. From 2005-06 to 2011-12, the level of services outsourced expanded by $133 million or 38.6%. Also, during 2012, city communications were enhanced several ways, which included expanding the use of social media as an effective and low-cost tool for public engagement, transparency, and accessibility and the other by enhancing the Phoenix.gov website. By calendar year end 2012, the Task Force generated $59.7 million in annual savings; $20.8 million to the General Fund and $38.9 million to the Non-General Fund and showed that the task force continued to be critical to the City’s strengthened fiscal health, structurally balanced budget, and continued AAA bond rating. Before calendar year end 2012, a new savings goal of $100 million to be achieved was established by December 2015 to further demonstrate the city’s continued commitment to innovation and efficiency. While in its fourth year, the Task Force refocused its work groups and continued to work closely with city departments and staff to research and explore solutions to continue to improve efficiency and service which included: • the sale of excess city-owned property; • Phoenix.gov refresh project; • Municipal Court efficiencies; • consolidated citywide helpdesk project; • e-Banking services; • 24X7 Initiative; and • Parks and Recreation Department water efficiencies. By June 2013, the Task Force had generated over $76 million in cost savings. The Fiscal Year 2013-14 Operating Budget approved by the City Council included additional expected savings of $5.3 million, bringing the savings to $82 million through fiscal year
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2013-14. Of the $82 million reported in savings, $12.9 million was attributed to savings achieved through the three previous annual Organizational Review processes (2010 - $6.4 million, 2011 - $3.5 million, 2012 - $3.0 million). Fourth year Organizational Review savings for 2013 were approximately $7.3 million. The City of Phoenix also received the 2013 Alliance for Innovation “Outstanding Achievement in Local Government Award” for the Organizational Review process. By calendar year end 2013, it was reported to the City Council that the Task Force had reached $90.7 million in annual savings; $39.8 million to the General Fund and $50.9 million to non-General funds. The changes recommended by the Task Force and approved by the City Council have helped reduce costs substantially while maintaining or enhancing the City’s delivery of services. The current goal is to achieve $100 million in savings by December 2015. Task Force Update After serving for more than four years on the Task Force, the private sector members continue to be committed to the City’s initiative. The private sector members possess skill sets, expertise and knowledge of city operations, which uniquely positions them to provide excellent input and creditable recommendations. See Attachment 1 for the list of the private sector members of the Task Force. Moving forward, the Task Force will be more focused on specific issues needing thoughtful discussion, strategic approaches, and creative solutions. Over the next several months, the Task Force will be working closely with Parks, Street Transportation and the Public Works Departments to address the maintenance issues of citywide parks and streets landscaping and building maintenance. Over the last four years, the Task Force has made significant contributions because of the leadership of the Mayor and City Council, the Finance, Efficiency, Economy and Sustainability Subcommittee, and the ongoing diligence of many dedicated individuals both staff and community representatives that have served on the Task Force. Moving forward in its new direction, the Task Force will provide ongoing reports to the Finance, Efficiency, Economy and Sustainability Subcommittee on the progress of its efforts. RECOMMENDATION This report is for information and discussion only; no Council action is required.
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Attachment 1
INNOVATION AND EFFICIENCY TASK FORCE MEMBERS
Private Sector Community Leaders Bill Barquin Chief Operations Officer Radio Campesina Mark Dobbins Sr. Vice President SUMCO Phoenix Corporation Sara Fluery (appointed 2014) President BJC Public Relations Don Hamill Roger Peck President Peck & Associates
Richard Rea Principal Adobe Business Consulting and Financial Services Diane Scherer Chief Executive Officer Phoenix Association of Realtors Martin Shultz Senior Policy Director Brownstein Hyatt Farber Schreck, LLP William Smith David Tierney Attorney Sacks Tierney, P.A.
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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 4
CITY COUNCIL REPORT
TO: James P. Burke, Acting Parks and Recreation Director
FROM: Ann Wheat, Acting Deputy Director Downtown Division
SUBJECT: NONPROFIT FACILITY OPERATORS UPDATE
This report provides the Finance, Efficiency, Economy and Sustainability Subcommittee with an update on the Parks and Recreation Department (PRD) nonprofit operated facilities. ISSUE Beginning in 2012, PRD operating agreements have required nonprofit facility operators to submit quarterly reports demonstrating their progress fulfilling service delivery levels outlined within their operating agreements. Reported information includes: number of participants served, total hours of services provided, types of activities provided, volunteer service, facility usage by outside sources, highlights and challenges. DISCUSSION For fiscal year 2012-13, 14 nonprofit operators submitted quarterly reports, including ten nonprofits selected through the RFP process for shuttered facilities and four of the Department’s longstanding affiliated nonprofit operators: Japanese Friendship Garden, Irish Cultural Center, Shemer Art Center and Museum, and Heritage Park Guild. These long-term operators voluntarily agreed to participate in the quarterly and annual reporting process to help PRD develop a more accurate picture of the considerable value its nonprofit partners bring to the community. Third Quarter Trends A comparison of quarterly reporting from April-June 2012 to April-June 2013 showed the following trends:
Total user visits for the quarter increased from approximately 32,000 to 46,000 Total hours of services provided increased from approximately 81,000 to over
91,000 Average length of user experience decreased from 2.5 to 2.0 hours Volunteer participation decreased from approximately 875 to 700 Total volunteer hours decreased from approximately 16,000 to 12,000 Value of volunteer service decreased from approximately $320,000 to $240,000
Annual Trends During Fiscal Year 2012/13, nonprofit operators reported providing a total of 555,609 hours of public services for Phoenix residents. Services included visual and performing arts classes, sports, afterschool and general recreation activities, academic support,
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teen programs, special events and festivals, environmental education, guided hikes, mountain rescue training, arts and cultural programs and exhibits, and equestrian activities. Additionally, a total of 4,258 volunteers provided 65,350 volunteer hours valued at approximately $1,274,985. Achievements for the fiscal year included the following:
In spite of current economic challenges, all but one of the nonprofit operators selected through the RFP process are still successfully operating PRD shuttered facilities. In December 2013, 100 Black Men of Phoenix, the nonprofit operator of South Phoenix Youth Center, gave notice to terminate its agreement due to insufficient resources to cover operating expenses.
Tovrea Carraro Society at Tovrea Castle added an additional tour day for which tickets sold quickly. Docent and volunteer training and recruitment was expanded to help meet demand, and the Board of Directors submitted a comprehensive business plan for Tovrea’s operation.
Phoenix Center for the Arts increased class enrollment by 110% and offered the first Phoenix Festival for the Arts, at Margaret T. Hance Park, with more than 10,000 attendees.
Victoria Foundation at Grant Park, Phoenix Day at Central Park, and Downtown Urban Community Kids at Smith Park continued offering afterschool programming that provided structure and safety to school age youth.
North Mountain Visitor Center expanded services to include Girl Scout programs, Wilderness EMT certification trainings, and launched an outdoor music festival.
An operating agreement for Camp Colley was completed with Arizona Parks and Recreation Fellowship, a 501(c)(3) nonprofit organization, to assume program responsibilities, with Camp Colley Foundation continuing its commitment to raising funds for camp operations and capital improvements.
All facilities noted that PRD was helpful in resolving facility issues in a timely manner.
Operators reported several challenges, the most common being difficulty identifying funding sources to meet operating costs. As part of its quarterly nonprofit operators meetings, in June 2013, the Department offered a free collaborative fundraising workshop conducted by a Certified Fundraising Professional, for all nonprofit operators. The workshop was well received and a number of arts and cultural organizations have begun planning their first festival at Margaret T. Hance Park. Lastly, in an effort to streamline reporting for the nonprofits, staff created an online report template. The transition has gone fairly smoothly and staff continues to refine the process to ensure that consistent and accurate information is reported. RECOMMENDATION This report is for information only.
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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 5
CITY COUNCIL REPORT
TO: Rick Naimark
Deputy City Manager
FROM: Phil McNeely
Environmental Programs Manager
SUBJECT: 2014 AIR QUALITY UPDATE
This report provides the Finance, Efficiency, Economy and Sustainability Subcommittee an update of the region’s air quality status and the City’s role in improving the regional air quality for particulates and ozone. THE ISSUE The Maricopa County region currently records elevated, and at times unhealthful levels, of three pollutants: ozone, coarse particulate (PM10, or particulate 10 microns or less in diameter), and fine particulate (PM2.5, or particulate 2.5 microns or less in diameter). As a result of historical levels found to be above the federal health standard, the Environmental Protection Agency has classified the region as “not attaining” the standard for ozone and PM10. For PM2.5, the region currently attains the standard, despite several days of unhealthful levels during the end-of-year holidays. Ozone Ozone pollution is a summer phenomenon that occurs when combustion sources, such as vehicle exhaust and power plant emissions, combine with other industrial compounds and are exposed to the hot summer sun. Ozone is a severe respiratory irritant that can damage lung tissue while aggravating respiratory diseases and can make people more susceptible to respiratory infections. Regional programs, such as clean vehicle fuels, vehicle emissions inspections, and vapor recovery systems at fueling stations and fuel storage facilities have been successful at reducing ozone levels in the Valley. While average concentrations of ozone have declined over the last ten years, levels since 2009 have started to increase slightly, most likely due to a combination of weather conditions and general growth in sources. In 2013, ozone levels violated the standard at half of the 20 sites that monitor ozone in the Valley. If EPA, based on health risk information, is successful with its current proposal to strengthen the federal ozone health standard, reduction efforts will become significantly more challenging. EPA has not yet determined where it intends to set the proposed standard. While there is no formal City ozone program, Phoenix helps reduce ozone generation by supporting the expansion of the light rail and transit systems. Phoenix also conducts extensive outreach through newsletters and media to both the public and staff on the importance of using greener products, and notification to employees of predicted High
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Pollution Advisories so they can make arrangements to use carpool, bus or other alternative commuting to reduce tailpipe emissions. Particulate Matter (PM-10) Coarse particulate concentrations that exceed the federal health standard in the Valley are a result of two weather patterns, dust storms and winter stagnation when too little air movement exists to disperse pollutants. In recent years, the Maricopa County Air Quality Department (MCAQD) has been successful through its dust control efforts at minimizing the dust problem during winter stagnation periods. However, dust storms due to high wind events continue to be a problem. The Clean Air Act (the Act) and EPA address and provide allowances for dust storms in their Exceptional Events Rule. These rules do not count elevated dust concentrations that exceed health standards if the weather conditions are beyond the control of local reduction efforts. In July 2013, EPA agreed to approve 17 of the 18 Exceptional Events packages addressing local dust storms submitted by the Arizona Department of Environmental Quality (ADEQ). This action cleared the way for an EPA determination that the region had attained the PM10 standard. In January 2014, EPA proposed to approve the region’s air quality plan and confirm that the area has met the federal PM10 health standard leading to our region securing the clean air “in attainment” status from EPA for PM10. EPA’s final approval and determination is expected later this year after the close of the public comment period. The City has historically been very active in contributing to the regional dust control effort. City properties are routinely inspected by Office of Environmental Programs (OEP), and the Aviation, Neighborhood Services and other departments to ensure they are compliant with County dust stabilization standards. OEP partnered with the MCAQD to provide certified dust control training to over 200 City employees last year. Over the last ten years, OEP and the Street Transportation Department have spent over $22 million in dust control efforts, including removing dumping, cleaning and stabilizing 12 acres of the Salt River bank, and dust proofing alleys, shoulders and other rights-of way. In 2011, the Dust Reduction Task Force was established to improve dust control preparations through better city-wide communication and coordination. As part of the Task Force recommendations, the outreach effort included the production of three training videos, distribution of more than 7,500 brochures and more than 25 presentations. OEP is charged with notifying appropriate department staff when high winds are predicted so formal dust control procedures and precautions are implemented. Outreach efforts now include air quality and dust control presentations in the Phoenix Afterschool Centers (PAC) Program with a train-the-trainer element to ensure the program will continue. Particulate Matter (PM-2.5 or soot) Fine particulate or PM2.5 (soot) is extremely small and is caused locally by wood smoke from fireplace and outdoor recreational wood burning. The level of these activities increase dramatically during the end-of-year holidays (Thanksgiving through New
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Year’s Day) and cause poor air quality that exceeds the federal health standard. Soot can travel deep into the lungs and even directly into the bloodstream where it can damage the respiratory and cardiovascular systems. It is problematic for our most sensitive populations, including the young and elderly and those with pre-existing respiratory conditions including asthma. In an attempt to reduce recreational burning this winter, MCAQD significantly increased its outreach efforts with a kick off news conference on December 12, and expanding the message onto billboards, radio and television. Phoenix supported the County’s effort with its own outreach internally to City staff by use of internal newsletters, broadcast emails of No-Burn Days, and news stories on the City’s Inside Phoenix webpage. Externally, Phoenix conducted outreach through the PAC program, Channel 11 news stories, interviews, and the Neighborhood Services Department newsletter. RECOMMENDATION This report is for information and discussion only. No action is required.
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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 6
CITY COUNCIL REPORT
TO: Ed Zuercher
City Manager
FROM: Lionel Lyons
Interim Human Resources Director
SUBJECT: IMPACT OF HEALTH CARE REFORM PROVISIONS ON CITY OF PHOENIX HEALTH INSURANCE COSTS
This report provides information to the Finance, Efficiency, Economy and Sustainability Subcommittee regarding the estimated financial impact of Health Care Reform provisions on the City of Phoenix health insurance costs. THE ISSUE To assess the impact of the Patient Protection and Affordable Care Act (ACA), enacted in March 2010, on the City’s insurance coverage and associated costs, staff worked with contracted benefits consulting firm actuaries and consultants. Impacts from the ACA started soon after enactment and provisions will continue to be implemented until at least 2020. Attachment 1 shows a timeline of health care reform implementation. ACA has required the following changes to the City’s medical insurance plans:
Dependents up to age 26 must be covered with limited exceptions. Other mandatory benefit changes also affected plan costs, including full
coverage for preventative services, no annual limits, and no exclusions for pre-existing conditions.
Recommended preventative health services for women are required, usually without cost-sharing, effective January 1, 2012.
New fees were added, including a reinsurance fee of $63 per member in 2014 imposed on insurers and third-party administrators. In addition, a fee of $1 per plan member for 2013 and $2 for 2014, and indexed after that until it sunsets in 2019, was assessed to find the Patient Centered Outcomes Research Trust Fund.
Specific processes must be followed for both internal claims and external appeals to ensure ACA compliance, effective January 1, 2012.
Summary of benefits and coverage must be prepared and distributed, along with a glossary of terms, beginning as early as September 23, 2012.
W-2s must include the cost of employer-sponsored health insurance coverage for informational purposes, effective with 2012 Form W-2s issued in January 2013.
For the plan year that began on January 1, 2014, the needed increase for medical insurance coverage for employees was 4.0 percent of which 1.2 percent was a result of Health Care Reform provisions. The financial impact of this 1.2 percent was just over $2 million dollars and is paid out of the Health Care Benefits Trust Fund.
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RECOMMENDATION This report is provided for information only.
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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 7
CITY COUNCIL REPORT
TO: Danny Murphy Acting Assisting City Manager
FROM: Toni Maccarone Public Information Director
SUBJECT: MARKETING PARTNERSHIP PROGRAM UPDATE AND CITYWIDE HEALTHY VENDING REQUEST FOR PROPOSALS
This report provides an update on the Marketing Partnership Program and requests authorization to issue a Request for Proposals (RFP) for a Citywide Healthy Vending initiative. THE ISSUE Nationally, some cities have studied and implemented municipal marketing strategies for their communities. San Diego, Dallas, Chicago and New York are examples that have generated millions of dollars through various marketing partnerships with businesses. The city of Phoenix recognizes the potential economic benefits of exploring new revenue-generating strategies, and in 2010 launched the city’s Marketing Partnership Program. The goals of the city’s Marketing Partnership Program are to generate revenue for the city’s General Fund through innovative programs and develop mutually beneficial business partnerships. The Public Information Office leads the program, coordinating a multi-departmental committee of staff members. Prescription Drug Discount Card Program The first successful program is the Prescription Drug Discount Card program, which has generated more than $230,000 for the General Fund and saved residents more than $13 million in prescription drug costs in three years. Service Line Protection Program The second successful partnership is the Service Line Protection Program, an optional warranty program for residential sewer and/or water lines. Since launching in Fall 2012, this program has assisted more than 1,000 residents with repairs, and generated nearly $560,000 for the city’s General Fund. Business partner SLWA sends letters to homeowners twice a year, with the spring campaign letters going out in mid-February. Overall, the Marketing Partnership Program has generated nearly $800,000 for the General Fund since inception, with no cost to the city. OTHER INFORMATION In 2012, the Marketing Partnership Program team began researching the possibility of a Citywide Healthy Vending initiative. This initiative would provide: (1) healthy vending
25
choices for patrons and employees that mirror Maricopa County’s Healthy Vending Guidelines, (2) beverage, snack, and limited non-alcoholic beverage pouring rights opportunities for vendors in the business community, (3) the opportunity for greater consistency in the way the city’s vending opportunities are managed, (4) potential recycling opportunities through vending machine innovations and partnership programs, and (5) potential revenue to the city. The Request for Proposals would include 300+ beverage and snack vending machines located throughout the city at various city facilities. This includes machines that are open to the public, as well as machines available to the 13,000 city employees. Non-alcoholic beverage pouring rights also will be an option in the RFP at approximately six golf courses, four sports complexes, and two cafeterias, with more than 50 beverage taps total. The RFP criteria the evaluation panel will consider include the following: Revenue to the City: (0-400 points) Qualifications & Experience of Firm, Particularly with Healthy Vending Initiatives: (0-300 points) Customer Service and Business Plan: (0-300 points) TOTAL: 1,000 points RECOMMENDATION This report provides an update on the Marketing Partnership Program and requests authorization to issue a Request for Proposals (RFP) for a Citywide Healthy Vending initiative.
26
Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 8
CITY COUNCIL REPORT
TO: Danny Murphy
Acting Assistant City Manager
FROM: Rob Sweeney
Acting Chief Information Officer
SUBJECT: FIVE-YEAR INFORMATION TECHNOLOGY PLAN
This report provides the Finance, Efficiency, Economy and Sustainability Subcommittee information on the Five-year Information Technology (IT) Plan. THE ISSUE The City’s mission is providing excellent services to the public, and technology has become fundamental to that goal. Technology offers faster, more efficient and secure services, and creates new means for residents and businesses to communicate, interact, and conduct business with the City. Technology enhances employee productivity and reduces operating costs. Current initiatives, such as online permitting, provide speed and efficiency to businesses, while mobile technology allows residents to easily report graffiti in their neighborhoods. Future technology advancements rely on a plan to support, renew and replenish the City’s infrastructure. The Innovation and Efficiency Task Force advocated moving forward with multiple technology projects to deliver significant efficiency gains. Additionally, in 2013 the City Manager, working closely with Vice Mayor Gates and the Finance, Efficiency and Economy Subcommittee, created the Task Force on Technology Advancement to involve leaders in business, technology, academia and other government agencies in the development of the City’s IT Plan. Information Technology Services worked with these groups in developing the plan, and also collaborated with City departments to identify their most critical technology needs. The Task Force on Technology Advancement supports the proposed plan, and it has also been approved by the City’s IT Governance Board, an executive-level body chaired by the Acting City Manager. The plan represents the most critical technology needs of the City over the next five years. OTHER INFORMATION In recent years, as the City addressed significant budget shortfalls, General Fund technology investments declined. The refresh cycle of technology infrastructure, such as network components that connect the City’s computers to each other, was delayed in order to address other pressing needs of the City. The City’s average general fund spend on hardware and software assets over the last ten years has been approximately $3.6 million per year.
27
The City now faces the challenge that 85% of the City’s network infrastructure is approaching end-of-life, and replacement parts will no longer be made available by the vendors. The most critical proposals in the attached Five-year IT Plan are infrastructure, such as the data network, telephone system, and radio communication. These are projects which are necessary to run the City’s business, or to “keep the lights on.” However, the projects in the plan will not simply replace current technologies with similar ones. Rather, replacement technologies, existing in both private and public clouds, offer newer capabilities, greater efficiency, and more potential for transformational changes. While the projects in the plan are necessary to keep the systems viable, support public safety communication, and address risks to the City, they will also provide greater employee efficiency, mobile technologies for staff and residents, and a platform to expand capabilities for services to the public. RECOMMENDATION This report is for information and discussion. Staff requests the Finance, Efficiency, Economy and Sustainability Subcommittee review and discuss the Five-year IT Plan (Attachment A). Based on feedback, staff will return to the Subcommittee and Council with a proposed schedule and funding alternatives.
28
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
1U
pgra
de th
e C
ity's
Com
putin
g N
etw
ork
and
Rep
lace
the
End-
of-li
fe
Tele
phon
e Sy
stem
Uni
fied
Com
mun
icat
ions
Pro
ject
- Th
e ci
ty's
tele
phon
y ne
twor
k w
ill no
long
er b
e su
ppor
ted
by th
e m
anuf
actu
rer a
s of
Jun
e 20
15.
Addi
tiona
lly, 8
5% o
f our
da
ta/c
ompu
ter n
etw
ork
equi
pmen
t is
at o
r nea
ring
end-
of-li
fe s
uppo
rt by
the
man
ufac
ture
r. T
he p
roje
ct is
it
upgr
ade
our e
xist
ing
data
/com
pute
r net
wor
k to
allo
w fo
r th
e de
ploy
men
t of a
Voi
ce O
ver I
P so
lutio
n to
repl
ace
our e
xist
ing
tele
phon
y pl
atfo
rm.
17,2
00,0
00
3
5,60
0,00
0
21,
360,
000
Crit
ical
Tec
h In
frast
ruct
ure
2R
epla
ce S
erve
rs in
M
unic
ipal
Cou
rt th
at
Auth
entic
ate
Use
rs
Rep
lace
two
agin
g D
ell s
erve
rs u
sed
as d
omai
n co
ntro
llers
for t
he C
ourt.
The
ser
vice
end
dat
es fo
r the
se
rver
s ar
e 6/
3/20
15 a
nd 7
/18/
2015
resp
ectiv
ely.
30,
000
30,
000
-
Crit
ical
Tec
h In
frast
ruct
ure
3R
epla
ce th
e N
orth
M
ount
ain
Rad
io
Com
mun
icat
ions
Tow
er
and
Rep
air A
cces
s R
oad
The
Nor
th M
tn. r
adio
com
mun
icat
ions
site
is a
vita
l hub
in
cen
tral P
hoen
ix s
ervi
ng th
e R
egio
nal W
irele
ss
Coo
pera
tive,
Fire
VH
F (u
sed
by A
utom
atic
Aid
e pa
rtner
s), S
CAD
A (W
ater
pro
cess
con
trol),
city
's da
ta
and
tele
phon
e sy
stem
net
wor
ks, a
nd o
utsi
de a
genc
ies.
D
ue to
gro
wth
and
incr
easi
ngly
rest
rictiv
e re
gula
tions
, th
e to
wer
s at
this
site
mus
t be
repl
aced
. The
acc
ess
road
is in
des
pera
te n
eed
of re
pair
and
mus
t als
o be
re
plac
ed to
sup
port
norm
al a
nd c
onst
ruct
ion
traffi
c fo
r th
e to
wer
repl
acem
ent.
5,3
00,0
00
7,2
00,0
00
5,04
0,00
0 C
ritic
al T
ech
Infra
stru
ctur
e
4R
epla
ce th
e Fi
re
Dep
artm
ent's
Com
pute
r-Ai
ded
Dis
patc
h sy
stem
(9
11 S
yste
m)
Fire
CAD
Rep
lace
men
t - R
epla
ce a
n ag
ing,
crit
ical
pi
ece
of p
ublic
saf
ety
infra
stru
ctur
e to
ens
ure
cont
inui
ty
of s
ervi
ces
for c
itize
ns c
allin
g 91
1 an
d th
e di
spat
ch/c
omm
unic
atio
ns p
roce
ss.
8,3
68,3
34
1
5,47
6,50
0
7
,738
,250
C
ritic
al P
ublic
Saf
ety
29
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
5U
pgra
de th
e M
icro
wav
e N
etw
ork
Infra
stru
ctur
e,
whi
ch S
uppo
rts F
ire,
Polic
e, a
nd M
unic
ipal
Vo
ice
and
Dat
a C
omm
unic
atio
n
Mic
row
ave
Net
wor
k In
frast
ruct
ure
Upg
rade
- Fi
ve Y
ear
Plan
. The
City
's m
icro
wav
e ne
twor
k is
in n
eed
of
upgr
ade
as m
any
of it
s ag
ing
com
pone
nts
are
alre
ady
out o
f sup
port
and
man
y m
ore
are
goin
g ou
t of s
uppo
rt w
ithin
the
next
few
yea
rs. T
his
criti
cal i
nfra
stru
ctur
e m
ust b
e up
grad
ed to
kee
p vi
tal f
ire, p
olic
e an
d m
unic
ipal
voi
ce a
nd d
ata
func
tions
ope
ratio
nal
thro
ugho
ut th
e m
etro
polit
an re
gion
.
1,1
96,0
00
5,7
34,0
00
4,01
3,80
0 C
ritic
al T
ech
Infra
stru
ctur
e
6Ac
quire
Em
ploy
ee
Prod
uctiv
ity T
ools
, in
clud
ing
Stan
dard
Offi
ce
Softw
are,
Col
labo
ratio
n So
ftwar
e, a
nd E
mai
l
City
wid
e Pr
oduc
tivity
Sui
te A
cqui
sitio
n, to
incl
uded
C
olla
bora
tion
and
Emai
l sol
utio
n fo
r the
Ent
erpr
ise.
44
% o
f Offi
ce s
oftw
are
is u
nsup
porte
d an
d pr
esen
ts
secu
rity
risks
. St
anda
rdiz
atio
n w
ill br
ing
effic
ienc
ies
in
how
city
sta
ff op
erat
es in
tern
ally
and
ext
erna
lly.
The
proj
ect w
ill el
imin
ate
Lotu
s N
otes
.
7,0
00,0
00
1
2,50
0,00
0
7
,500
,000
C
ritic
al E
nd U
ser T
ools
7U
pgra
de th
e In
terfa
ce o
n Fi
re D
epar
tmen
t's E
KG
Uni
ts to
Allo
w N
ewer
M
obile
Dev
ices
to
Tran
smit
Emer
genc
y EK
G In
form
atio
n
Philip
s EK
G c
ellu
lar u
pgra
de. C
urre
nt P
hilip
s EK
G u
nits
us
e ob
sole
te c
ell p
hone
s th
at v
endo
rs h
ave
stop
ped
man
ufac
turin
g. T
he P
hilip
s EK
G u
nits
can
not
use
m
oder
n sm
artp
hone
s. T
his
fund
ing
requ
est w
ill up
grad
e th
e Ph
ilips
units
with
a c
ellu
lar a
dapt
or th
at re
plac
es th
e ob
sole
te c
ell p
hone
s an
d al
low
s fo
r a m
ore
cons
iste
nt
deliv
ery
of s
ervi
ce.
3
55,0
00
6
39,0
00
63
9,00
0 C
ritic
al P
ublic
Saf
ety
8Ex
pand
Dat
a St
orag
e C
apab
ility
Expa
nd th
e En
terp
rise
Com
mva
ult D
ata
Back
up
Solu
tion
to m
eet t
he C
ity's
incr
ease
d de
man
d fo
r dat
a ba
ckup
and
off-
site
tape
sto
rage
ser
vice
s. F
ailu
re to
fu
nd w
ill je
opar
dize
the
abilit
y to
per
form
bac
kup
of
data
.
2
63,9
65
4
10,8
95
24
6,53
7 C
ritic
al T
ech
Infra
stru
ctur
e
30
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
9In
crea
se S
yste
m S
ecur
ity
by Im
prov
ing
Man
agem
ent o
f Use
r Ac
cess
Rig
hts.
Year
1 -
Initi
ate
Stud
y fo
r ent
erpr
ise
stra
tegy
; fut
ure
year
s ar
e to
acq
uire
and
dep
loy
prod
uct s
olut
ion.
Mee
ts
Audi
t fin
ding
reco
mm
enda
tions
and
goo
d se
curit
y pr
actic
es.
75,
000
1,6
75,0
00
1,00
5,00
0 C
ritic
al In
fo T
ech
Secu
rity
10
Rew
rite
Thre
e H
uman
R
esou
rce
Appl
icat
ions
in
the
Polic
e D
epar
tmen
t
Addr
ess
audi
t fin
ding
s re
gard
ing
the
rem
aini
ng th
ree
HR
-bas
ed a
pplic
atio
ns b
eing
ope
rate
d in
Pol
ice.
The
go
al is
to ro
ll fu
nctio
nalit
y in
to a
n en
terp
rise
time
and
labo
r sys
tem
, onc
e ac
quire
d (s
ee R
ank
#33)
.
6
00,0
00
6
00,0
00
60
0,00
0 C
ritic
al P
ublic
Saf
ety
11Im
plem
ent a
Mob
ile
Dev
ice
Man
agem
ent
Solu
tion
to In
crea
se th
e
Secu
rity
of th
e D
eplo
ymen
t of M
obile
D
evic
es fo
r Em
ploy
ees
City
wid
e de
ploy
men
t of M
obile
Dev
ice
Man
agem
ent
(MD
M) s
oftw
are
serv
ices
. Sol
utio
n m
ust p
rovi
de
com
preh
ensi
ve e
nter
pris
e ca
pabi
litie
s to
man
age
and
secu
re iO
S, A
ndro
id a
nd W
indo
ws
Phon
e de
vice
s,
thro
ugho
ut th
e en
tire
lifec
ycle
- fro
m e
nrol
lmen
t to
conf
igur
atio
n se
curit
y, m
onito
ring,
app
licat
ion
man
agem
ent,
supp
ort,
and
deco
mm
issi
on. A
lack
of
cent
raliz
ed to
ol to
man
age
mob
ile d
evic
es c
onne
ctin
g to
ci
ty re
sour
ces
pres
ents
sig
nific
ant s
ecur
ity ri
sks
to th
e ci
ty.
2
62,5
00
2,0
25,0
00
1,21
5,00
0 C
ritic
al In
fo T
ech
Secu
rity
12D
eplo
y Te
chno
logy
In
frast
ruct
ure
to th
e N
ew
City
Em
erge
ncy
Ope
ratio
ns C
ente
r (EO
C)
The
New
City
Em
erge
ncy
Ope
ratio
ns C
ente
r (EO
C)
Tech
nolo
gy P
roje
ct -
Phas
e 1
will
crea
te a
co
mm
unic
atio
n in
form
atio
n sh
arin
g en
viro
nmen
t am
ong
City
, reg
iona
l, St
ate,
trib
al, a
nd fe
dera
l par
tner
s du
ring
smal
l and
larg
e sc
ale
inci
dent
s an
d ev
ents
. Add
ition
ally
th
is p
roje
ct w
ill be
gin
to b
ring
the
City
up
to E
OC
st
anda
rds
at th
e re
gion
al, S
tate
, and
fede
ral l
evel
s.
2
50,0
00
4
50,0
00
45
0,00
0 C
ritic
al P
ublic
Saf
ety
31
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
13R
epla
ce A
ging
Ele
ctio
n Ap
plic
atio
n Se
rver
sTh
is re
ques
t is
for f
undi
ng to
repl
ace
the
agin
g se
rver
s th
at h
ouse
crit
ical
Ele
ctio
ns a
pplic
atio
ns, i
nclu
ding
the
Vote
r Inf
orm
atio
n Sy
stem
, Pet
ition
Che
ck a
nd V
ote
Cen
ter a
pplic
atio
ns.
46,
200
46,
200
46,2
00
Crit
ical
Tra
nspa
renc
y /
Web
/ M
obilit
y
14M
igra
te to
a P
re-e
xist
ing
Solu
tion
for A
ccep
ting
Cre
dit C
ard
Paym
ents
This
pro
ject
will
repl
ace
the
ePay
sys
tem
for a
ll pa
ymen
ts w
ith a
pre
-bui
lt so
lutio
n fro
m J
P M
orga
n C
hase
. Com
mer
ce O
nlin
e w
ill m
eet e
xist
ing
requ
irem
ents
and
mee
t oth
er a
udit
rem
edia
tion
requ
irem
ents
.
10,
000
50,
000
10,0
00
Crit
ical
Rev
enue
Pr
otec
tion
15R
epla
ce S
erve
rs th
at
Supp
ort M
unic
ipal
Cou
rts'
Cou
rt M
anag
emen
t Sy
stem
Rep
lace
4 IB
M S
erve
rs e
ssen
tial t
o th
e C
MS
syst
em
whi
ch w
ill be
7 y
ears
old
by
the
sum
mer
of 2
015.
1
36,0
00
2
08,0
00
-
Crit
ical
Tec
h In
frast
ruct
ure
16R
epla
ce U
nsup
porta
ble
Doc
umen
t Arc
hive
Ap
plia
nce
Use
d by
the
SAP
Fina
ncia
l Sys
tem
The
stor
age
appl
ianc
e SA
P us
es fo
r doc
umen
t ar
chiv
ing
is n
o lo
nger
sup
porta
ble.
The
exi
stin
g so
lutio
n do
es n
ot p
rovi
de a
dequ
ate
hard
war
e re
dund
ancy
to
mee
t bus
ines
s ne
eds
and
relie
s on
a ta
pe b
ack-
up
solu
tion
whi
ch in
valid
ates
doc
umen
t arc
hiva
l aud
it re
quire
men
ts. T
his
proj
ect w
ill re
plac
e th
e sy
stem
ha
rdw
are
with
a re
silie
nt s
olut
ion
and
impl
emen
t clo
ud
back
-up
for d
ocum
ent a
rchi
ving
.
23,
689
48,
649
29,1
89
Crit
ical
Tec
h In
frast
ruct
ure
17R
edes
ign
the
Avia
tion
Dep
artm
ent's
Pub
lic-
Faci
ng W
ebsi
te
The
curre
nt s
kyha
rbor
.com
web
site
des
ign
and
arch
itect
ure
is 5
yea
rs o
ld. T
he w
ebsi
te is
a k
ey to
ol
used
to c
omm
unic
ate
with
cus
tom
ers
and
ensu
re S
ky
Har
bor's
sta
tus
as a
wor
ld c
lass
Airp
ort.
80,
000
80,
000
-
Crit
ical
Tra
nspa
renc
y /
Web
/ M
obilit
y
32
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
18In
crea
se E
ffici
ency
of F
ile
Man
agem
ent f
or V
ideo
an
d Au
dio
Editi
ng fo
r Ph
oeni
x C
hann
el 1
1
Inte
rnal
rout
er a
nd fi
le s
tora
ge fo
r vid
eo a
nd a
udio
file
s us
ed in
TV
prod
uctio
n, e
ditin
g, a
nd tr
ansm
issi
on. A
ro
uter
and
sto
rage
sys
tem
cre
ates
effi
cien
cies
for
mov
ing
larg
e (i.
e., 1
0Gig
) file
s in
to n
etw
orke
d TV
edi
t ro
oms.
95,
000
1
75,0
00
17
5,00
0 C
ritic
al T
rans
pare
ncy
/ W
eb /
Mob
ility
19U
pgra
de A
pplic
atio
n fo
r Ac
coun
ts P
ayab
le
Wor
kflo
w in
the
SAP
Fina
ncia
l Sys
tem
IXO
S/O
penT
ext a
pplic
atio
n up
grad
e. It
is n
eces
sary
to
upgr
ade
the
Ixos
app
licat
ion
serv
er. T
he a
pplic
atio
n is
no
w g
one
past
the
"pas
t mai
nten
ance
" dat
e of
Mar
ch
2012
. Thi
s ap
plic
atio
n is
an
anci
llary
pro
duct
to th
e SA
P. It
is u
sed
as th
e do
cum
ent m
anag
emen
t fun
ctio
n to
sto
re d
ocum
ents
and
arc
hive
runs
in a
nea
r lin
e (n
ot
on th
e da
taba
se) s
olut
ion.
Its
prim
ary
busi
ness
nee
d is
pa
rt of
the
acco
unts
pay
able
wor
kflo
w.
60,
000
60,
000
36,0
00
Crit
ical
Tec
h In
frast
ruct
ure
20In
crea
se S
erve
r and
St
orag
e C
apab
ility
for
Crit
ical
Ope
ratio
ns o
f the
Pu
blic
Wor
ks D
epar
tmen
t
Rep
lace
6 s
erve
rs, t
wo
Stor
age
Area
Net
wor
k (S
AN),
and
one
back
up u
nit.
The
serv
er e
quip
men
t sup
ports
th
e ge
nera
l and
ent
erpr
ise
fund
ed c
ritic
al o
pera
tions
of
the
Publ
ic W
orks
Dep
artm
ent.
2
40,0
00
2
40,0
00
12
0,00
0 C
ritic
al T
ech
Infra
stru
ctur
e
21U
pgra
de o
r Rep
lace
the
Tech
nolo
gy th
at
Bala
nces
the
Dem
and
Impo
sed
by A
pplic
atio
ns
in th
e C
ity's
Dat
a C
ente
rs
for S
ecur
ity a
nd E
ffici
ent
Ope
ratio
ns
The
Cis
co A
CE,
whi
ch s
uppo
rts w
ebsi
te lo
ad b
alan
cing
is
in C
isco
's en
d-of
-life
pro
cess
in w
hich
Cis
co is
dr
oppi
ng a
ll su
ppor
t for
the
prod
uct a
nd w
ith n
o re
plac
emen
t. An
upg
rade
to th
e pl
atfo
rm is
nec
essa
ry to
su
ppor
t thi
s te
chno
logy
. In
addi
tion,
ther
e w
ill be
a n
eed
to p
rovi
de lo
ad b
alan
cing
of a
pplic
atio
ns b
etw
een
the
DC
's an
d w
eb a
pplic
atio
n fir
ewal
ling
for a
dditi
onal
se
curit
y.
3
68,0
00
6
08,0
00
36
4,80
0 C
ritic
al T
ech
Infra
stru
ctur
e
33
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
22R
epla
ce E
nd-o
f-Life
N
etw
ork
Com
pone
nts
for
the
Phoe
nix
Con
vent
ion
Cen
ter
Net
wor
k sw
itche
s w
ill re
ach
end-
of-li
fe a
nd w
ill no
lo
nger
be
supp
orte
d, a
nd m
ust b
e re
plac
ed.
2
50,0
00
5
50,0
00
11
0,00
0 H
igh
Tec
h In
frast
ruct
ure
23En
hanc
e D
ata
Stor
age
Cap
abilit
ies
for t
he
Phoe
nix
Con
vent
ion
Cen
ter
The
curre
nt S
AN s
olut
ion
was
impl
emen
ted
to m
eet
depa
rtmen
ts' s
tora
ge n
eeds
for 5
yea
rs. S
ever
al
com
pone
nts
have
and
will
reac
h en
d-of
-life
cyc
le in
ca
lend
ar y
ears
201
3/20
14.
87,
000
3
41,0
00
6
8,20
0 H
igh
Tec
h In
frast
ruct
ure
24M
ake
Nec
essa
ry
Tech
nica
l Upg
rade
s to
th
e C
ity's
Cus
tom
er C
are
and
Billin
g Sy
stem
Use
d to
cre
ate
and
supp
ort t
he
City
Ser
vice
s Bi
ll.
Cus
tom
er C
are
and
Billin
g So
ftwar
e U
pgra
de. T
he
upgr
ade
will
brin
g th
e ap
plic
atio
n en
vior
nmen
t to
the
last
est v
ersi
on to
ens
ure
ongo
ing
supp
ort.
6,8
33,6
69
6,8
33,6
69
-
Hig
h E
ffici
ent
Ope
ratio
ns
25Au
tom
ate
Busi
ness
Pr
oces
ses
to A
llow
the
Stre
ets
Dep
artm
ent t
o C
ompe
te fo
r Fed
eral
Fu
nds
Stre
et T
rans
porta
tion
requ
ires
an A
sset
and
Pro
ject
M
anag
emen
t sys
tem
to c
ompe
te fo
r Fed
eral
fund
s. A
s pa
rt of
that
pro
ject
, Sha
rePo
int E
nter
pris
e an
d In
fopa
th
will
be re
quire
d to
mak
e fu
ll us
e of
aut
omat
ion
and
anal
ysis
tool
s. T
his
requ
est f
ocus
es o
n In
fopa
th to
cr
eate
form
s an
d es
tabl
ish
wor
kflo
ws
for b
usin
ess
proc
esse
s an
d no
tific
atio
ns.
1
01,6
00
2
03,2
00
6
7,05
6 H
igh
Rev
enue
Pr
otec
tion
26C
onso
lidat
e Sy
stem
s an
d M
ake
Secu
rity
Upg
rade
s to
Mai
ntai
n a
Secu
re
Net
wor
k En
viro
nmen
t for
Av
iatio
n
Mer
ging
the
disp
arat
e no
n-en
terp
rise
netw
orks
will
sign
ifica
ntly
redu
ce th
e ne
twor
k ha
rdw
are
and
add
secu
rity.
A m
anag
ed In
trusi
on P
reve
ntio
n Sy
stem
(IPS
) is
nee
ded
to m
aint
ain
a se
cure
net
wor
king
env
ironm
ent
and
adeq
uate
ly p
rote
ct c
ritic
al IT
ser
vice
s fro
m
unw
ante
d se
curit
y br
each
es a
nd m
alic
ious
cyb
er
atta
cks.
1,2
50,0
00
1,7
50,0
00
-
Hig
h In
fo T
ech
Secu
rity
34
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
27Ex
pand
Bus
ines
s In
tellig
ence
(BI)
Cap
abilit
ies
and
Met
hodo
logy
to In
crea
se
and
Impr
ove
the
Dat
a th
e C
ity U
ses
to M
ake
Busi
ness
Dec
isio
ns
Leve
rage
the
curre
nt B
I Tec
hnol
ogy
Fram
ewor
k an
d M
etho
dolo
gy to
qui
ckly
and
effi
cien
tly b
ring
desi
red
syst
ems
live.
Thi
s ex
pans
ion
will
incr
ease
the
avai
labi
lity
of c
ritic
al in
form
atio
n ne
eded
to m
ake
info
rmed
dec
isio
ns, p
rote
ct a
nd s
ecur
e re
venu
e,
impr
ove
oper
atio
nal e
ffici
ency
, whi
le m
axim
izin
g ex
istin
g in
vest
men
ts.
2,8
60,0
00
3,9
22,0
00
2,35
3,20
0 H
igh
Bus
ines
s In
tellig
ence
28R
epla
ce a
nd U
pgra
de
Fire
wal
ls to
Incr
ease
Se
curit
y fo
r the
Fire
D
epar
tmen
t's C
ompu
ter
Net
wor
k
This
repl
aces
an
obso
lete
net
wor
k fir
ewal
l and
up
grad
es a
sec
ond
firew
all t
o pr
ovid
e ne
twor
k se
curit
y fo
r the
Fire
Dep
artm
ent c
ompu
ter n
etw
ork.
18,
000
32,
400
32,4
00
Hig
h T
ech
Infra
stru
ctur
e
29Im
plem
ent a
n As
set
Trac
king
and
Pro
ject
M
anag
emen
t Sys
tem
to
Allo
w th
e St
reet
s D
epar
tmen
t to
Com
ply
with
Fed
eral
Reg
ulat
ions
in
ord
er to
Com
pete
for
Gra
nts
Und
er n
ew F
eder
al g
uide
lines
, ass
et tr
acki
ng is
re
quire
d to
suc
cess
fully
com
pete
for f
undi
ng. S
treet
Tr
ansp
orta
tion
will
need
to d
evel
op (r
euse
, buy
, bui
ld)
an a
sset
and
pro
ject
man
agem
ent s
yste
m to
com
pete
fo
r Fed
eral
fund
s fo
r pro
ject
s. O
ffice
201
0 w
ill be
re
quire
d to
mak
e fu
ll us
e of
aut
omat
ion
and
anal
ysis
to
ols.
2,6
36,5
69
3,2
56,5
69
1,07
4,66
8 H
igh
Rev
enue
Pr
otec
tion
30Im
plem
ent a
Sta
ndar
d W
ork
Ord
er S
yste
m(s
) th
at W
ill C
onne
ct w
ith
Exis
ting
Appl
icat
ions
and
Al
low
Mob
ile D
evic
es to
be
Use
d in
Pro
cess
ing
Wor
k O
rder
s
Stan
dard
ize
Wor
k O
rder
(WO
) sys
tem
s an
d m
obile
so
lutio
ns fo
r tho
se W
O s
yste
ms
to b
e us
ed b
y ci
ty s
taff.
Th
e ke
y co
ncep
t is
to s
ettle
on
the
one
or tw
o be
st fi
t W
O s
yste
ms
and
use
thos
e fo
r all
new
requ
este
d ap
plic
atio
ns. T
his
wou
ld a
lso
appl
y to
mak
ing
thes
e ap
ps m
obile
-read
y w
ith h
ardw
are
and
softw
are
to
com
mun
icat
e w
ith th
e ba
ck-e
nd s
yste
m.
1,4
00,0
00
4,8
00,0
00
2,88
0,00
0 H
igh
Effi
cien
t O
pera
tions
35
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
31C
onso
lidat
e Ag
ing
Appl
icat
ion
Serv
ers
onto
an
a P
re-B
uilt
Har
dwar
e an
d So
ftwar
e Pl
atfo
rm
We
are
curre
ntly
usi
ng c
omm
odity
har
dwar
e fo
r our
ap
plic
atio
n se
rver
s w
ith w
eblo
gic
as th
e m
iddl
e tie
r. M
ost o
f the
se s
erve
rs a
re a
t end
-of-l
ife a
nd n
eed
repl
acin
g. C
onso
lidat
ing
onto
an
engi
neer
ed s
olut
ion
will
save
mon
ey a
nd p
rovi
de th
e be
nefit
from
de
velo
ping
a la
rger
sup
port
base
.
2,4
00,0
00
4,3
20,0
00
2,59
2,00
0 H
igh
Tec
h In
frast
ruct
ure
32R
epla
ce th
e Ag
ing
Softw
are
Pack
age
used
to
Col
lect
Sal
es T
ax,
Park
ing
Fine
s, W
ater
U
tility
and
Hou
sing
Pa
ymen
ts
Rep
lace
Cas
hier
for W
indo
ws
(CFW
), th
e so
ftwar
e pa
ckag
e us
ed b
y Fi
nanc
e Ba
nkin
g &
Cas
hier
ing
and
Wat
er C
usto
mer
Ser
vice
(Rem
ittan
ce/D
elin
quen
ts) f
or
taki
ng s
ales
tax,
not
ice
of v
iola
tion
(par
king
), ho
usin
g,
and
wat
er u
tility
pay
men
ts.
2
10,0
00
2
10,0
00
4
2,00
0 H
igh
Rev
enue
Pr
otec
tion
33Im
plem
ent T
ime
& La
bor
and
Abse
nce
Man
agem
ent C
apab
ilitie
s of
the
HR
Sys
tem
to
Man
age
Empl
oyee
s' Le
ave
Trac
king
and
Pa
yrol
l Pro
cess
ing
Impl
emen
t a T
ime
& La
bor /
Abs
ence
Man
agem
ent
solu
tion
to a
utom
ate
payr
oll a
nd le
ave
track
ing
of
empl
oyee
s.
12,0
00,0
00
2
0,63
0,00
0
12,
378,
000
Hig
h E
ffici
ent
Ope
ratio
ns
34Im
plem
ent a
n O
pen
Dat
a Pr
ogra
m a
nd R
elat
ed
Polic
ies
Dev
elop
Pol
icy
and
nece
ssar
y in
frast
ruct
ure
for a
n O
pen
Dat
a In
itiat
ive.
5
00,0
00
5
00,0
00
30
0,00
0 H
igh
Tra
nspa
renc
y /
Web
/ M
obilit
y
35In
itiat
e a
Proj
ect t
o An
alyz
e C
ity A
pplic
atio
ns
to C
onso
lidat
e Si
mila
r Sy
stem
s an
d R
emov
e O
ut-d
ated
or R
edun
dant
Sy
stem
s
Appl
icat
ion
Rat
iona
lizat
ion
- C
reat
e a
stud
y to
eva
luat
e th
e m
ultip
le a
pplic
atio
ns th
at m
ay c
o-ex
ist w
ith a
noth
er
appl
icat
ion
or e
limin
ate
the
hom
e-gr
own
appl
icat
ion
and
mig
rate
into
an
exis
ting
appl
icat
ion.
2
50,0
00
2
80,0
00
16
8,00
0 H
igh
Effi
cien
t O
pera
tions
36
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
36U
pgra
de o
r Rep
lace
the
Appl
icat
ion
that
Man
ages
th
e C
ity's
Ret
irem
ent
Info
rmat
ion
Syst
em
Ret
irem
ent S
yste
m (P
ensi
on u
pgra
de/re
plac
emen
t st
udy
(Pen
sion
Gol
d). D
eter
min
e so
lutio
n to
kee
p or
re
plac
e cu
rrent
sol
utio
n. Im
plem
entin
g de
cisi
on m
ay
requ
ire a
noth
er p
ropo
sal.
Firs
t ste
ps w
ould
be
a ga
p an
alys
is w
ith th
e cu
rrent
sys
tem
, the
n a
fit/g
ap a
naly
sis
of o
ther
exi
stin
g sy
stem
s.
30,
000
9
30,0
00
55
8,00
0 H
igh
Effi
cien
t O
pera
tions
37Pr
ocur
e an
d Im
plem
ent
Softw
are
to M
anag
e th
e Ai
rpor
t Con
cess
ions
D
isad
vant
aged
Ent
erpr
ise
Prog
ram
to C
ompl
y w
ith
FAA
Reg
ulat
ions
Con
cess
ions
Sof
twar
e M
odul
e fo
r Airp
ort C
once
ssio
ns
Dis
adva
ntag
ed E
nter
pris
e (A
CD
BE) P
rogr
am. E
OD
ne
eds
conc
essi
on c
ompl
ianc
e so
ftwar
e fo
r the
City
's Ai
rpor
t Con
cess
ions
Dis
adva
ntag
ed B
usin
ess
Ente
rpris
e (A
CD
BE) P
rogr
am. T
he m
odul
e w
ill al
low
EO
D to
aut
omat
e m
onito
ring
of fo
od, b
ever
age,
reta
il,
rent
al c
ar a
nd m
isce
llane
ous
conc
essi
ons
at S
ky
Har
bor I
nter
natio
nal A
irpor
t to
mai
ntai
n co
mpl
ianc
e w
ith
Fede
ral A
viat
ion
Adm
inis
tratio
n (F
AA) r
egul
atio
ns.
9,
900
29,
900
-
Hig
h E
ffici
ent
Ope
ratio
ns
38R
epla
ce th
e Ex
istin
g R
eal
Esta
te A
pplic
atio
n.
Map
cur
rent
and
bes
t pra
ctic
e bu
ines
s pr
oces
ses
and
requ
irem
ents
to a
cqui
re a
Rea
l Est
ate
appl
icat
ion
to
impr
ove
over
all m
anag
emen
t of c
ity-o
wne
d re
al
prop
erty
.
1,2
00,0
00
1,2
00,0
00
72
0,00
0 H
igh
Effi
cien
t O
pera
tions
39C
ondu
ct a
n An
alys
is o
f C
ityw
ide
Doc
umen
t M
anag
emen
t Nee
ds in
O
rder
to Id
entif
y an
Ap
prop
riate
Con
solid
ated
So
lutio
n
Ente
rpris
e D
ocum
ent M
anag
emen
t Stu
dy.
1
50,0
00
1
50,0
00
9
0,00
0 H
igh
Effi
cien
t O
pera
tions
37
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
40Im
plem
ent a
n El
ectro
nic,
R
eal-T
ime,
Pat
ient
In
form
atio
n Sy
stem
to
Tran
smit
Patie
nt
Info
rmat
ion
to H
ospi
tals
fo
r the
Fire
Dep
artm
ent
EMS
Patie
nt In
form
atio
n Sy
stem
is a
real
-tim
e el
ectro
nic
info
rmat
ion
syst
em th
at a
llow
s em
erge
ncy
resp
onde
rs to
ent
er p
atie
nt in
form
atio
n in
to a
wire
less
de
vice
that
tran
smits
the
data
to h
ospi
tals
to re
duce
tre
atm
ent t
imes
. It i
s us
ed fo
r pat
ient
billi
ng in
form
atio
n,
for t
reat
men
t effi
cien
cy re
view
s an
d fo
r tra
inin
g pu
rpos
es.
6
93,9
73
2,5
77,5
88
2,57
7,58
8 H
igh
Pub
lic S
afet
y
41En
hanc
e th
e W
ater
Se
rvic
es D
epar
tmen
t's
Wor
k O
rder
and
Ass
et
Man
agem
ent S
yste
m
Impl
emen
t the
Ora
cle
Util
ities
for B
usin
ess
Inte
lligen
ce
anal
ytic
s ap
plic
atio
n fo
r the
Wor
k O
rder
and
Ass
et
Man
agem
ent a
pplic
atio
n fo
r the
Wat
er S
ervi
ces
Dep
artm
ent.
4
00,0
00
4
00,0
00
-
Hig
h B
usin
ess
Inte
lligen
ce
42Im
plem
ent M
obile
Te
chno
logy
for P
hoen
ix
Con
vent
ion
Cen
ter
Faci
litie
s St
aff t
o En
ter
and
Acce
ss In
form
atio
n in
th
e Fi
eld
Impl
emen
t mob
ile te
chno
logy
for e
vent
ser
vice
s an
d fa
cilit
ies
mai
nten
ance
sta
ff to
acc
ess
wor
k or
ders
in
SAP
and
even
t inf
orm
atio
n (P
CC
App
licat
ion)
whi
le in
th
e fie
ld. T
his
tech
nolo
gy w
ould
impr
ove
wor
k fo
rce
effic
ienc
y by
allo
win
g st
aff t
o ha
ve re
al-ti
me
even
t in
form
atio
n at
thei
r fin
gerti
ps, a
nd to
upd
ate
wor
k or
der
prog
ress
ons
ite.
1
30,0
00
2
50,0
00
5
0,00
0 H
igh
Tra
nspa
renc
y /
Web
/ M
obilit
y
43Im
plem
ent a
n Ap
plic
atio
n to
Allo
w N
eigh
borh
ood
Serv
ices
Sta
ff to
R
emot
ely
Acce
ss th
e D
epar
tmen
t's W
eb
Appl
icat
ion
thro
ugh
Mob
ile D
evic
es
Nei
ghbo
rhoo
d Se
rvic
es D
epar
tmen
t (N
SD) i
s in
the
last
ph
ase
of a
new
web
app
licat
ion
calle
d m
yNSD
. Thi
s ap
plic
atio
n ha
s m
any
diffe
rent
face
ts, a
ll of
whi
ch a
im to
st
rate
gica
lly im
prov
e pr
oduc
tivity
and
col
labo
ratio
n in
or
der t
o ob
tain
the
best
pra
ctic
e to
per
form
NSD
's bu
sine
ss o
bjec
tives
.
27,
190
27,
190
27,1
90
Hig
h T
rans
pare
ncy
/ W
eb /
Mob
ility
38
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
44U
tiliz
e So
ftwar
e to
Allo
w
Nei
ghbo
rhoo
d Se
rvic
es'
Web
App
licat
ion
to
Inte
grat
e w
ith th
e SA
P Fi
nanc
ial S
yste
m
K2 C
onne
ct fo
r SAP
. Util
ize
softw
are
that
inte
grat
es
SAP
and
myN
SD. T
he s
oftw
are
is c
ontro
lled
by
priv
ilege
s an
d w
ill en
able
SAP
peo
ple
to d
ecid
ed w
hat
K2 C
onne
ct c
an a
cces
s. T
his
syst
em-to
-sys
tem
in
tegr
atio
n re
plac
es a
ll fu
ture
nee
ds fo
r web
ser
vice
s.
23,
850
40,
050
40,0
50
Hig
h T
rans
pare
ncy
/ W
eb /
Mob
ility
45R
epla
ce a
n En
d-of
-Life
Ap
plic
atio
n fo
r the
Stre
ets
Tran
spor
tatio
n D
epar
tmen
t
The
appl
icat
ion
EAST
is a
t the
end
-of-l
ife s
uppo
rt fo
r th
e D
elph
i dev
elop
men
t env
ironm
ent.
Dev
elop
a
repl
acem
ent s
trate
gy w
ith th
e bu
sine
ss o
wne
r and
the
app
deve
lopm
ent t
eam
.
1
00,0
00
1
50,0
00
4
9,50
0 H
igh
Effi
cien
t O
pera
tions
46R
epla
ce W
irele
ss A
cces
s Po
ints
thro
ugho
ut th
e Li
brar
y Sy
stem
The
vend
or w
ill no
long
er p
rovi
de s
oftw
are
supp
ort f
or
the
wire
less
acc
ess
poin
ts u
sed
thro
ugho
ut th
e lib
rary
sy
stem
in J
anua
ry 2
014.
Har
dwar
e su
ppor
t exp
ires
in
Janu
ary
2017
.
90,
000
90,0
00
Hig
h T
ech
Infra
stru
ctur
e
47Pr
ocur
e En
terp
rise
Arch
itect
ure
Prof
essi
onal
Se
rvic
es to
Ass
ist i
n C
ityw
ide
Tech
nolo
gy
Plan
ning
Ente
rpris
e Ar
chite
ctur
e is
an
esse
ntia
l par
t of a
Mas
ter
Plan
. Inf
orm
atio
n te
chno
logy
, util
ized
app
ropr
iate
ly,
enab
les
enha
nced
ser
vice
s to
the
com
mun
ity, i
ncre
ases
ef
ficie
ncy
of o
pera
tions
, del
iver
s us
eful
info
rmat
ion,
and
su
ppor
ts in
nova
tion.
5
00,0
00
30
0,00
0 N
orm
al E
ffici
ent
Ope
ratio
ns
48Pi
lot a
Pro
ject
to
Con
solid
ate
Publ
ic
Wor
ks' D
evic
es in
to a
Si
ngle
Mob
ile D
evic
e
SWFS
Mob
ile D
evic
e C
onso
lidat
ion.
Pilo
t a p
roje
ct th
at
cons
olid
ates
var
ious
dev
ices
and
sys
tem
s su
ch a
s AV
L,
GPS
, cam
eras
, and
pap
erw
ork
into
a s
ingl
e m
obile
de
vice
.
2
00,0
00
2,5
00,0
00
-
Nor
mal
Tra
nspa
renc
y /
Web
/ M
obilit
y
39
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
49C
ondu
ct a
Pilo
t Stu
dy o
f Se
cure
File
Sha
ring
for
Sens
itive
, Con
fiden
tial,
or
Reg
ulat
ory-
cont
rolle
d D
ocum
ents
Secu
re D
ocum
ent E
xcha
nge.
Con
duct
a p
ilot s
tudy
for
secu
re d
ocum
ent f
ile s
harin
g fo
r des
igna
ted
end-
user
s.
Sens
itive
, con
fiden
tial o
r reg
ulat
ory
cont
rolle
d do
cum
ents
are
requ
ired
to b
e sh
ared
with
des
igna
ted
empl
oyee
s, b
usin
ess
partn
ers,
cus
tom
ers
or
gove
rnm
ent a
genc
ies
in o
rder
to a
ccom
plis
h cr
itica
l City
bu
sine
ss o
bjec
tives
.
6
00,0
00
36
0,00
0 N
orm
al In
fo T
ech
Secu
rity
50R
epla
ce th
e Ai
rpor
t's
Pass
enge
r Inf
orm
atio
n Pa
ging
Sys
tem
's H
ardw
are
and
Softw
are
PIPS
App
licat
ion
Rep
lace
men
t. Av
iatio
n Te
chno
logy
pl
ans
to re
plac
e th
e Pa
ssen
ger I
nfor
mat
ion
Pagi
ng
Syst
em h
ardw
are
and
softw
are,
afte
r a c
ompr
ehen
sive
an
alys
is to
det
erm
ine
if an
upg
rade
or a
n en
tire
syst
em
repl
acem
ent i
s w
arra
nted
.
1
00,0
00
1
00,0
00
-
Nor
mal
Effi
cien
t O
pera
tions
51D
eplo
y an
Ope
ratio
nal
Das
hboa
rd T
ool f
or th
e Av
iatio
n D
epar
tmen
t
Avia
tion
Ope
ratio
nal D
ashb
oard
. Dep
loy
a w
eb-b
ased
to
ol to
pub
lish
Dep
artm
ent k
ey p
erfo
rman
ce in
dica
tors
on
the
Dep
artm
ent's
Sha
rePo
int w
ebsi
te
60,
000
1
00,0
00
-
Nor
mal
Bus
ines
s In
tellig
ence
52Im
plem
ent a
n Ap
plic
atio
n to
Allo
w V
oter
s to
Che
ck
the
Stat
us o
f Ear
ly o
r Pr
ovis
iona
l Bal
lots
Early
Bal
lot a
nd P
rovi
sion
al B
allo
t Sta
tus
Appl
icat
ion.
Th
is p
roje
ct w
ill al
low
any
vot
er to
che
ck th
e st
atus
of
his
or h
er e
arly
or p
rovi
sion
al b
allo
t onl
ine.
50,
000
50,0
00
Nor
mal
Tra
nspa
renc
y /
Web
/ M
obilit
y
53U
tiliz
e a
Hos
ted,
Thi
rd-
Party
Ser
vice
to T
rack
Fi
re F
ight
ers'
Equi
pmen
t
FASE
T (F
ire A
sset
) Hos
ted
Serv
ice.
Thi
rd-p
arty
web
-ho
sted
ser
vice
to tr
ack
fire
asse
ts to
hel
p as
sure
co
mpl
ianc
e w
ith N
FPA
1851
on
Sele
ctio
n, C
are
and
Mai
nten
ance
of f
ire fi
ghte
r's p
erso
nal p
rote
ctiv
e cl
othi
ng
equi
pmen
t.
6,
400
6,4
00
Nor
mal
Pub
lic S
afet
y
40
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
54R
epla
ce th
e H
uman
R
esou
rce
Appl
icat
ion
Use
d fo
r Rec
ruiti
ng
Rep
lace
men
t of R
ecru
itmen
t Mod
ule
(TAM
). Th
e cu
rrent
eC
HR
IS m
odul
e, T
alen
t Acq
uisi
tion
Mod
ule
(TAM
), is
a d
iffic
ult p
rodu
ct to
sup
port
and
is h
eavi
ly
cust
omiz
ed to
pro
vide
the
func
tiona
lity
need
ed b
y th
e C
ity.
1
10,0
00
6
6,00
0 N
orm
al E
ffici
ent
Ope
ratio
ns
55Im
plem
ent a
Sys
tem
to
Man
age
Fibe
r Opt
ic
Cab
le A
sset
s fo
r the
Av
iatio
n D
epar
tmen
t
A vi
able
Cab
le M
anag
emen
t sys
tem
is n
eede
d to
m
anag
e th
e fib
er o
ptic
cab
le a
sset
s co
ntai
ned
with
in
the
Avia
tion
Dep
artm
ent's
Ent
erpr
ise
and
Non
-En
terp
rise
netw
ork
envi
ronm
ents
.
7
00,0
00
9
40,0
00
-
Nor
mal
Effi
cien
t O
pera
tions
56Im
plem
ent a
City
-wid
e W
eb A
pplic
atio
n Fi
rew
all
Solu
tion
to h
elp
Prev
ent
Dat
a Br
each
es v
ia
Hac
ked
Web
App
licat
ions
City
-wid
e W
eb A
pplic
atio
n/N
ext G
ener
atio
n Fi
rew
all.
Fund
ing
for a
n R
FP to
rese
arch
, con
tract
, and
im
plem
ent a
City
-wid
e w
eb a
pplic
atio
n/ne
xt-g
ener
atio
n fir
ewal
l sol
utio
n. A
ccor
ding
to th
e 20
13 V
eriz
on D
ata
Brea
ch R
epor
t, 1
in 1
0 su
cces
sful
dat
a br
each
es w
ere
caus
ed b
y ha
ckin
g w
eb a
pplic
atio
ns. M
any
of th
e ci
ty's
web
-faci
ng a
pplic
atio
ns w
ere
foun
d to
be
vuln
erab
le
thro
ugh
pene
tratio
n te
stin
g in
201
1-20
12.
4
00,0
00
24
0,00
0 N
orm
al In
fo T
ech
Secu
rity
57Im
plem
ent S
ecur
e R
emot
e Ac
cess
to th
e N
etw
ork
for P
aym
ent
Car
d In
dust
ry (P
CI)
Com
plia
nt E
nviro
nmen
ts
and
Publ
ic A
reas
with
N
etw
ork
Acce
ss
Impl
emen
t Net
wor
k Ac
cess
Con
trol (
NAC
) to
secu
re
rem
ote
acce
ss b
y en
surin
g sy
stem
s ar
e au
thor
ized
and
se
cure
for u
se fo
r Pay
men
t Car
d In
dust
ry (P
CI)
Com
plia
nce.
Non
-PC
I com
pone
nts
of th
e pr
ojec
t in
clud
e se
curin
g sy
stem
s in
con
fere
nce
room
s an
d ot
her p
ublic
are
as o
f the
net
wor
k.
2
80,0
00
16
8,00
0 N
orm
al In
fo T
ech
Secu
rity
41
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
58R
epla
ce th
e Ap
plic
atio
n th
at A
llow
s R
esid
ents
to
Reg
iste
r for
Par
ks
Dep
artm
ent C
lass
es
Cla
ss is
an
appl
icat
ion
thro
ugh
whi
ch re
side
nts
book
cl
asse
s, fa
cilit
y re
ntal
and
wor
ksho
ps. C
lass
is c
urre
ntly
ru
nnin
g on
out
date
infra
stru
ctur
e. P
arks
is re
ques
ting
to
repl
ace
Cla
ss w
ith A
ctiv
eNet
whi
ch is
a w
eb-b
ased
ap
plic
atio
n. P
arks
will
be a
ble
to re
tire
the
old
infra
stru
ctur
e an
d Ac
tiveN
et w
ill pr
ovid
e m
ore
func
tiona
lity.
It w
ill be
sm
artp
hone
, tab
let a
nd w
eb
view
able
.
75,
000
75,0
00
Nor
mal
Rev
enue
Pr
otec
tion
59Im
plem
ent M
icro
soft
Dyn
amic
s fo
r the
C
omm
unity
and
Ec
onom
ic D
evel
opm
ent
Dep
artm
ent t
o M
anag
e an
d Tr
ack
Com
mun
icat
ion
with
Bu
sine
ss C
onta
cts
and
Com
mun
ity M
embe
rs
Mic
roso
ft D
ynam
ics
CR
M fo
r CED
. REP
LAC
E Sa
lesF
orce
with
Dyn
amic
s to
trac
k &
repo
rt on
con
tact
s w
ith c
ompa
nies
& in
tere
sted
par
ties.
55,
000
55,0
00
Nor
mal
Effi
cien
t O
pera
tions
60U
se B
usin
ess
Inte
lligen
ce
Tool
s to
Incr
ease
Tax
R
even
ue C
olle
ctio
n
The
reve
nue
enha
ncem
ent p
roje
ct w
as a
com
bine
d ef
fort
of s
taff
from
the
City
Aud
itor,
ITS,
and
Fin
ance
D
epar
tmen
ts. T
he g
oal w
as to
incr
ease
sal
es ta
x re
venu
e th
roug
h va
rious
met
hods
, inc
ludi
ng c
ombi
ning
in
form
atio
n fro
m v
ario
us d
atab
ases
to id
entif
y bu
sine
sses
that
ow
ed m
oney
to th
e C
ity a
nd h
ad n
ot
paid
.
8
10,0
00
81
0,00
0 N
orm
al B
usin
ess
Inte
lligen
ce
61Ex
pand
Con
solid
ated
D
atab
ase
Infra
stru
ctur
e to
mor
e C
ity A
pplic
atio
ns
EXAD
ATA
- City
wid
e O
racl
e D
atab
ase
Infra
stru
ctur
e Ex
pans
ion.
Acq
uire
add
ition
al h
ardw
are
and
licen
sing
ca
paci
ty fo
r the
city
's O
racl
e D
atab
ase
as a
Ser
vice
(D
BaaS
) offe
ring
that
exi
sts
to s
ervi
ce e
nter
pris
e an
d de
partm
enta
l bus
ines
s ap
plic
atio
ns.
5,8
65,0
00
3,51
9,00
0 N
orm
al T
ech
Infra
stru
ctur
e
42
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
62U
pgra
de D
ata
Stor
age
Infra
stru
ctur
e fo
r the
Po
lice
Dep
artm
ent
Rem
edia
te a
nd s
tabi
lize
635T
B of
Pol
ice
stor
age
infra
stru
ctur
e th
at is
ant
iqua
ted,
is fa
iling,
is e
nd o
f su
ppor
t life
, has
reac
hed
capa
city
, and
is a
ffect
ing
crim
inal
just
ice
syst
em a
pplic
atio
n pe
rform
ance
.
2,7
00,0
00
2,70
0,00
0 N
orm
al T
ech
Infra
stru
ctur
e
63R
epla
ce C
ompu
ting
Infra
stru
ctur
e th
at
Supp
orts
Crit
ical
O
pera
tions
of t
he P
ublic
W
orks
Dep
artm
ent
Rep
lace
10
serv
ers,
two
Stor
age
Area
Net
wor
k (S
AN),
and
thei
r per
iphe
rals
. The
ser
ver e
quip
men
t, fo
r whi
ch
we
are
requ
estin
g re
plac
emen
t fun
ding
, sup
ports
the
gene
ral a
nd e
nter
pris
e fu
nded
crit
ical
ope
ratio
ns o
f the
Pu
blic
Wor
ks D
epar
tmen
t.
8
86,0
00
44
3,00
0 N
orm
al T
ech
Infra
stru
ctur
e
64En
hanc
e D
isas
ter
Rec
over
y C
apab
ilitie
s fo
r th
e Fi
re D
epar
tmen
t's
Com
pute
r Aid
ed D
ispa
tch
(911
) Sys
tem
Nor
thro
p G
rum
man
Cob
olC
AD D
isas
ter R
ecov
ery
Serv
er fo
r Ala
rm R
oom
II. T
his
proj
ect w
ill pr
ovid
e Fi
re
with
an
addi
tiona
l dis
aste
r rec
over
y se
rver
at A
larm
R
oom
II a
nd tw
o ne
w S
AN's
allo
win
g us
to p
erfo
rm S
AN-
to-S
AN re
plic
atio
n fo
r the
cur
rent
CAD
sys
tem
.
2
30,0
00
11
5,00
0 N
orm
al T
ech
Infra
stru
ctur
e
65Ex
pand
Con
solid
ated
Se
rver
Env
ironm
ent t
o Ac
com
mod
ate
Mor
e D
epar
tmen
ts' S
erve
r N
eeds
Expa
nd th
e En
terp
rise
SQL
2008
/12
Serv
er C
lust
er
envi
ronm
ent t
o ac
com
mod
ate/
cons
olid
ate
depa
rtmen
tal
SQL
serv
er e
nviro
nmen
ts a
nd e
stab
lish
busi
ness
co
ntin
uity
by
havi
ng re
dund
ant s
yste
ms
at c
o-lo
catio
ns;
ITO
C a
nd I/
O D
ata
Cen
ter.
3
20,0
00
19
2,00
0 N
orm
al T
ech
Infra
stru
ctur
e
66M
igra
te A
ll R
emai
ning
D
ata
Cen
ter S
erve
rs to
th
e N
ew H
igh-
Perfo
rmin
g En
viro
nmen
t
Mig
rate
any
rem
aini
ng p
hysi
cal s
erve
rs in
ITO
C
data
cent
er to
the
Cis
co N
exus
sw
itchi
ng e
nviro
nmen
t. Th
e N
exus
pla
tform
was
impl
emen
ted
as a
repl
acem
ent
to th
e ex
istin
g C
isco
Cat
alys
t 651
3's.
As
this
har
dwar
e ag
es, i
t will
be n
eces
sary
to ta
ke a
dvan
tage
of t
he
relia
bilit
y an
d pe
rform
ance
that
is p
rovi
ded
by th
e N
exus
pla
tform
.
2
00,0
00
12
0,00
0 N
orm
al T
ech
Infra
stru
ctur
e
43
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
67Im
plem
ent S
olar
is S
erve
r R
epla
cem
ent o
n Sc
hedu
le
Impl
emen
t Sol
aris
Ser
ver R
epla
cem
ent S
ched
ule.
45,
000
45,0
00
Nor
mal
Tec
h In
frast
ruct
ure
68U
pgra
de th
e Pu
blic
W
orks
Dep
artm
ent's
Au
tom
ated
Veh
icle
Lo
cato
r Sys
tem
Upg
rade
Aut
omat
ed V
ehic
le L
ocat
or S
yste
m.
5,2
00,0
00
2,60
0,00
0 N
orm
al E
ffici
ent
Ope
ratio
ns
69Im
plem
ent a
Red
unda
nt
Com
mun
icat
ion
Logg
ing
Syst
em fo
r the
Fire
D
epar
tmen
t's R
ecor
ding
of
E91
1 an
d R
adio
D
ispa
tch
Cha
nnel
s
Red
unda
nt c
omm
unic
atio
ns lo
ggin
g at
the
new
AH
Q2
disp
atch
cen
ter.
Phoe
nix
Fire
use
s th
e Ve
rint A
udio
log
Voic
e Lo
ggin
g R
ecor
der t
o re
cord
E91
1 an
d R
adio
D
ispa
tch
chan
nels
for e
mer
genc
y m
edic
al a
nd fi
re
inci
dent
s. F
ire d
esire
s a
redu
ndan
t sys
tem
be
purc
hase
d an
d in
stal
led
at th
e al
tern
ate
disp
atch
cen
ter
(AH
Q2)
for b
ack
up a
nd fa
ilove
r cap
abilit
ies.
4
92,0
00
24
6,00
0 N
orm
al P
ublic
Saf
ety
70Au
tom
ate
the
Man
ual
Proc
ess
of R
etrie
ving
In
form
atio
n fro
m th
e Fi
re
Dep
artm
ent's
Com
pute
r-Ai
ded
Dis
patc
h Sy
stem
to
Prov
ide
it to
Oth
er C
ities
Com
mon
inte
rface
sol
utio
n be
twee
n Fi
re C
AD a
nd
Out
side
Citi
es E
PCR
S an
d R
MS.
Thi
s pr
ojec
t wou
ld
auto
mat
e th
e cu
rrent
man
ual m
etho
d fo
r loc
atin
g an
d re
triev
ing
info
rmat
ion
from
CAD
to p
rovi
de to
our
oth
er
citie
s th
at in
terfa
ce th
eir E
PCR
S an
d R
MS.
4
00,0
00
20
0,00
0 N
orm
al P
ublic
Saf
ety
71R
epla
ce N
etw
ork
Com
pone
nts
that
Sup
port
Con
nect
ivity
for t
he
Libr
ary
Dep
artm
ent's
Pu
blic
PC
s
Rep
lace
men
t Pub
lic N
etw
ork
Switc
hes.
The
ven
dor w
ill no
long
er s
uppo
rt th
e ne
twor
k sw
itche
s th
at th
e Li
brar
y's p
ublic
PC
s us
e fo
r con
nect
ivity
afte
r Jul
y 20
15.
39 p
ublic
sw
itche
s ar
e en
d of
life
.
3
19,8
00
31
9,80
0 N
orm
al T
ech
Infra
stru
ctur
e
44
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
72Im
plem
ent a
Sec
ure,
En
cryp
ted
Com
mun
icat
ion
Solu
tion
for E
mai
l
Ente
rpris
e Se
cure
Em
ail S
olut
ion.
Res
earc
h, c
ontra
ct,
and
impl
emen
t a s
ecur
e ci
ty-w
ide,
ent
erpr
ise
com
mun
icat
ion
solu
tion.
The
lack
of s
ecur
e en
cryp
ted
com
mun
icat
ion
open
s th
e C
ity to
sig
nific
ant f
inan
cial
pe
nalti
es a
nd le
gal l
iabi
lity
in th
e ev
ent o
f a d
ata
brea
ch
invo
lvin
g pe
rson
al id
entif
ying
info
rmat
ion
(PII)
, pr
otec
ted
heal
th in
form
atio
n (P
HI)
or o
ther
regu
late
d pr
otec
ted
info
rmat
ion.
7
07,0
00
42
4,20
0 N
orm
al In
fo T
ech
Secu
rity
73Im
plem
ent a
Sol
utio
n to
Pr
ovid
e Pu
blic
Wor
ks
Fiel
d St
aff w
ith M
obile
C
onne
ctiv
ity to
the
SAP
Fina
ncia
l Sys
tem
SAP
Sycl
o M
obile
Sol
utio
n - I
mpl
emen
t SAP
Syc
lo
Mob
ile S
olut
ion
to a
llow
Fac
ilitie
s M
anag
emen
t Div
isio
n fie
ld s
taff
to e
limin
ate
pape
r wor
k or
ders
and
util
ize
SAP.
2
76,0
00
27
6,00
0 N
orm
al E
ffici
ent
Ope
ratio
ns
74Im
plem
ent a
Sol
utio
n to
Fa
cilit
ate
Secu
re C
rimin
al
Just
ice
Exch
ange
s th
roug
h th
e M
essa
ging
In
frast
ruct
ure
for t
he
Polic
e D
epar
tmen
t
Ente
rpris
e M
essa
ging
Ser
ver a
nd S
oftw
are
- Im
plem
ent
tech
nolo
gy to
faci
litat
e in
crea
sed
crim
inal
just
ice
exch
ange
s th
roug
h th
e m
essa
ging
infra
stru
ctur
e an
d el
imin
ate
man
y cu
rrent
man
ual p
roce
sses
per
form
ed b
y st
aff w
ithin
eac
h de
partm
ent.
This
pro
posa
l will
sign
ifica
ntly
impr
ove
the
City
's ju
stic
e in
form
atio
n in
tegr
atio
n as
reco
mm
ende
d by
Pho
enix
Jus
tice
Syst
em In
nova
tions
and
Effi
cien
cy S
tudy
.
1
75,0
00
17
5,00
0 N
orm
al T
ech
Infra
stru
ctur
e
75Im
plem
ent a
Lea
rnin
g M
anag
emen
t Sys
tem
to
Trac
k R
equi
red
Cla
sses
fo
r Fire
Dep
artm
ent S
taff
Lear
ning
Man
agem
ent S
yste
m -
Impl
emen
t a le
arni
ng
man
agem
ent s
yste
m to
trac
k cl
asse
s re
quire
d by
Fire
D
epar
tmen
t sta
ff to
rem
ain
prop
erly
cer
tifie
d. It
will
help
th
e de
partm
ent d
eter
min
e w
hat c
lass
es a
re re
quire
d an
d w
hen
to o
ffer t
hem
in th
e m
ost c
ost-e
ffect
ive
man
ner p
ossi
ble.
6
00,0
00
60
0,00
0 N
orm
al E
ffici
ent
Ope
ratio
ns
45
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
76Im
plem
entin
g Au
tom
ated
Tr
acki
ng S
yste
m fo
r Fire
Fi
ghte
r Saf
ety
Equi
pmen
t
RFI
D S
yste
m to
trac
k sa
fety
equ
ipm
ent /
sup
plie
s -
Impl
emen
t sys
tem
to a
utom
ate
track
ing
of fi
re fi
ghte
r sa
fety
equ
ipm
ent,
whi
ch is
cur
rent
ly a
man
ual a
nd la
bor-
inte
nsiv
e pr
oces
s. T
he s
yste
m w
ill in
itial
ly tr
ack
safe
ty
clot
hing
but
will
expa
nd to
trac
k SC
BA s
yste
m, F
EMA
emer
genc
y eq
uipm
ent c
ache
s, v
ehic
les,
etc
.
4
00,0
00
40
0,00
0 N
orm
al P
ublic
Saf
ety
77Pi
lot t
he P
rote
ctiv
e O
rder
s M
odul
e fo
r the
M
unic
ipal
Cou
rt's
Cas
e M
anag
emen
t Sys
tem
to
Con
duct
Com
plex
Cou
rt Pr
oces
ses
in a
Web
Ap
plic
atio
n
Pilo
t pro
tect
ive
orde
rs m
odul
e fo
r cas
e m
anag
emen
t sy
stem
- Th
is is
a p
roof
-of-c
once
pt p
roje
ct d
estin
ed fo
r pr
oduc
tion
use.
It w
ill de
mon
stra
te th
at c
ompl
ex re
alis
tic
cour
t bus
ines
s pr
oces
ses
can
be d
one
in a
bro
wse
r ap
plic
atio
n.
1
48,0
00
2
48,0
00
-
Nor
mal
Effi
cien
t O
pera
tions
78Im
plem
ent a
Rec
ords
M
anag
emen
t Sys
tem
for
the
Fire
Dep
artm
ent
Dep
artm
ent R
ecor
ds M
anag
emen
t Sys
tem
- Im
plem
ent
a re
cord
s m
anag
emen
t sys
tem
to tr
ack
depa
rtmen
t in
form
atio
n, c
onso
lidat
e da
ta a
nd g
ener
ate
repo
rts fo
r va
rious
age
ncie
s, a
nd c
an in
tegr
ate
into
the
Fire
's co
mpu
ter a
ided
dis
patc
h sy
stem
to re
triev
e in
cide
nt
info
rmat
ion
for s
tatis
tics
and
info
rmat
ion
eval
uatio
n.
3,2
40,0
00
3,24
0,00
0 N
orm
al P
ublic
Saf
ety
79Im
plem
ent a
City
wid
e As
set M
anag
emen
t Sy
stem
for T
rack
ing
Softw
are
City
wid
e So
ftwar
e As
set M
anag
emen
t Sol
utio
n -
Impl
emen
t a c
ityw
ide
softw
are
asse
t man
agem
ent
solu
tion.
1
04,0
00
6
2,40
0 N
orm
al E
ffici
ent
Ope
ratio
ns
80Im
plem
ent a
Mob
ile
Solu
tion
to A
llow
Fire
D
epar
tmen
t Ins
pect
ors
to
Issu
e C
itatio
ns O
n-si
te
Mob
ile In
spec
tion
Syst
em fo
r Fire
Pre
vent
ion
Staf
f -
Purc
hase
lapt
ops,
prin
ters
and
sof
twar
e to
allo
w
insp
ecto
rs to
rem
otel
y ac
cess
City
sys
tem
s an
d ge
nera
te c
itatio
ns o
n-si
te. T
his
elim
inat
es re
peat
vis
its
to a
site
just
to d
eliv
er a
cita
tion
that
mus
t hav
e a
sign
atur
e to
be
valid
.
1
32,0
00
13
2,00
0 N
orm
al P
ublic
Saf
ety
46
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
81U
tiliz
e Sc
anni
ng T
ools
to
Enha
nce
the
Fire
D
epar
tmen
t's A
sset
M
anag
emen
t Pro
cess
Asse
t man
agem
ent i
n Fi
re D
epar
tmen
t is
a la
bor-
inte
nsiv
e pr
oces
s us
ing
eith
er p
aper
sys
tem
s, m
ultip
le
spre
adsh
eets
or s
mal
l dat
abas
es. I
TS is
impl
emen
ting
an e
nter
pris
e as
set m
anag
emen
t sys
tem
(Rem
edy)
. To
impr
ove
track
ing
whi
le re
duci
ng la
bor i
nvol
ved
for t
his
syst
em, t
he F
ire D
epar
tmen
t wan
ts to
impl
emen
t ba
rcod
e re
ader
s.
3
24,0
00
32
4,00
0 N
orm
al P
ublic
Saf
ety
82Is
sue
Libr
ary
Car
ds
Onl
ine
Onl
ine
Libr
ary
Car
d Is
suin
g - T
he L
ibra
ry w
ill be
im
plem
entin
g a
proc
ess
of is
suin
g lib
rary
car
ds to
cu
stom
ers
onlin
e up
on re
ques
t. C
usto
mer
-sub
mitt
ed
Info
rmat
ion
will
be v
alid
ated
to v
erify
they
are
ent
itled
to
serv
ices
and
an
activ
e ca
rd n
umbe
r will
be is
sued
.
86,
000
86,0
00
Nor
mal
Bus
ines
s In
tellig
ence
83U
pgra
de th
e C
ompu
ting
Net
wor
k at
Sen
ior
Cen
ters
Net
wor
k U
pgra
de a
t Sen
ior C
ente
rs -
inst
all f
iber
and
up
grad
e th
e ne
twor
k to
Cen
tury
Lin
k's M
OE
serv
ice.
Fo
ur o
f HSD
's Se
nior
Cen
ters
(sha
red
with
Par
ks) a
re
still
usin
g T1
line
s or
QM
OE
Lite
.
50,
000
50,0
00
Nor
mal
Tec
h In
frast
ruct
ure
84U
tiliz
e M
obile
Too
ls a
nd
Appl
icat
ions
for P
arks
D
epar
tmen
t Mai
nten
ance
St
aff
Mob
ile D
evic
e Pa
rk M
aint
enan
ce S
taff
- Lev
erag
e th
e co
mbi
natio
n of
web
bas
ed a
pplic
atio
ns/fo
rms
and
tabl
ets
to e
nabl
e Pa
rk's
mai
nten
ance
em
ploy
ees
to
crea
te a
mor
e ef
ficie
nt w
orkf
orce
.
20,
000
20,0
00
Nor
mal
Effi
cien
t O
pera
tions
85U
pgra
de o
r Rep
lace
the
City
Cou
ncil's
Con
stitu
ent
Man
agem
ent A
pplic
atio
n
Impl
emen
t a C
onst
ituen
t Man
agem
ent S
yste
m
(enh
ance
or r
epla
ce C
itize
n Se
rve)
. Est
: 200
/mo
*12
* 8
(dis
trict
s).
76,
800
76,8
00
Nor
mal
Bus
ines
s In
tellig
ence
86D
ispl
ay C
urre
nt S
treet
M
aint
enan
ce In
form
atio
n on
Pho
enix
.gov
Dis
play
Act
ive
Stre
et W
ork
Ord
ers
via
Map
on
Phoe
nix.
gov
- Im
plem
ent s
yste
m to
kee
p th
e pu
blic
in
form
ed o
f act
ive
stre
et m
aint
enan
ce o
pera
tions
, use
ex
istin
g St
reet
wor
k or
der d
ata
to p
opul
ate
a m
ap o
n Ph
oeni
x.go
v to
allo
w c
itize
ns to
sel
ect a
reas
and
obt
ain
sim
ple
wor
k or
der r
elat
ed in
form
atio
n.
2,
000
2,
000
6
60
Nor
mal
Effi
cien
t O
pera
tions
47
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
87Im
plem
ent a
City
wid
e C
usto
mer
Rel
atio
nshi
p M
anag
emen
t App
licat
ion
to C
onso
lidat
e an
d M
anag
e R
esid
ent
Req
uest
s an
d M
embe
rshi
p In
form
atio
n
CR
M: M
embe
rshi
p an
d 31
1 Ap
plic
atio
n - I
mpl
emen
t a
Cus
tom
er R
elat
ions
hip
Man
agem
ent t
ool.
Ther
e is
a
requ
irem
ent c
ity-w
ide
to m
anag
e in
com
ing
requ
ests
and
pe
rson
aliz
atio
n fo
r citi
zens
. Whe
ther
it is
for p
urch
ases
, re
ques
ts fo
r inf
orm
atio
n, w
ebsi
te, e
tc. T
his
appl
icat
ion
wou
ld/c
ould
han
dle
the
mem
bers
hip
aspe
cts
for
appl
icat
ions
and
be
the
cent
ral l
ocat
ion
for i
ncom
ing
citiz
en/b
usin
ess/
visi
tor r
eque
sts
for 3
11.
70,
000
42,0
00
Nor
mal
Bus
ines
s In
tellig
ence
88In
stal
l and
Util
ize
Self-
Serv
ice
Cus
tom
er
Serv
ice
Kios
ks fo
r C
usto
mer
s of
Mun
icip
al
Cou
rts
Cou
rt cu
stom
er s
ervi
ce k
iosk
s ha
rdw
are
- Use
sel
f-se
rvic
e ki
osks
to id
entif
y th
e C
ourt
cust
omer
s, m
atch
th
e ap
prop
riate
cas
e fo
r pro
cess
ing,
ass
ign
the
cust
omer
to a
cou
rtroo
m, a
nd n
otify
the
cust
omer
of
whe
re to
repo
rt. T
he k
iosk
cou
ld a
lso
pote
ntia
lly b
e us
ed fo
r cre
dit c
ard
paym
ents
.
31,
000
31,
000
-
Nor
mal
Bus
ines
s In
tellig
ence
89R
epla
ce th
e W
eb C
onte
nt
Filte
rs th
at B
lock
Cer
tain
Si
tes
for t
he L
ibra
ry
Dep
artm
ent
Rep
lace
Web
sens
e C
onte
nt F
ilter
s.
-
8,00
0
8
,000
N
orm
al In
fo T
ech
Secu
rity
90En
hanc
e O
nlin
e Ac
cess
to
Zon
ing
and
Plan
ning
In
form
atio
n by
Sca
nnin
g Zo
ning
File
s
Scan
ning
Zon
ing
File
s - T
his
proj
ect i
s a
cont
inua
tion
of
the
depa
rtmen
t's e
ffort
to in
crea
se s
taff
effic
ienc
y an
d se
rvic
e to
cus
tom
ers
by p
rovi
ding
onl
ine
acce
ss to
all
zoni
ng a
nd p
lann
ing
info
rmat
ion.
1,0
00,0
00
1,00
0,00
0 N
orm
al E
ffici
ent
Ope
ratio
ns
91Sc
an R
emai
ning
For
ms
and
Phot
ogra
phs
for
Surv
eyed
and
D
esig
nate
d Pr
oper
ties
for
the
His
toric
Pre
serv
atio
n O
ffice
The
goal
of t
his
proj
ect i
s to
sca
n al
l of t
he re
mai
ning
in
vent
ory
form
s an
d ph
otog
raph
s fo
r the
sur
veye
d an
d de
sign
ated
pro
perti
es w
ithin
the
City
of P
hoen
ix H
isto
ric
Pres
erva
tion
Offi
ce.
1
01,7
20
10
1,72
0 N
orm
al E
ffici
ent
Ope
ratio
ns
48
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
92En
hanc
e O
nlin
e Ac
cess
to
Zon
ing
and
Plan
ning
In
form
atio
n by
Sca
nnin
g Pe
rmit
File
s
Scan
ning
Per
mit
File
s (C
ertif
icat
es o
f App
ropr
iate
s (C
OA)
, No
Effe
ct (C
NE)
and
Req
uest
s fo
r Dem
oliti
on
Appr
oval
).
1
21,3
75
12
1,37
5 N
orm
al E
ffici
ent
Ope
ratio
ns
93M
igra
te th
e Pu
blic
Wor
ks
Dep
artm
ent t
o th
e C
urre
nt S
yste
m th
at
Con
trols
Acc
ess
to th
e C
ity's
Net
wor
k
Dia
mon
d II
Rep
lace
men
t - R
epla
ce th
e cu
rrent
D
iam
ond
II Ac
cess
Con
trol S
yste
m. (
Not
e: P
olic
e, F
ire,
and
Wat
er a
re c
urre
ntly
usi
ng D
iam
ond
II an
d IT
S ha
s al
read
y m
igra
ted
to th
e re
plac
emen
t pro
duct
)
80,
000
40,0
00
Nor
mal
Info
Tec
h Se
curit
y
94Im
plem
ent S
ecur
ity T
ools
to
Pro
tect
Dat
a on
N
oteb
ooks
Not
eboo
k D
ata
Prot
ectio
n - I
mpl
emen
t not
eboo
k da
ta
prot
ectio
n as
par
t of a
n in
form
atio
n se
curit
y an
d lo
ss
prev
entio
n pr
ogra
m th
at is
com
preh
ensi
ve, m
anag
eabl
e an
d af
ford
able
. Thi
s pr
opos
ed s
olut
ion
coul
d be
qui
ckly
im
plem
ent a
nd b
e tra
nspa
rent
to th
e en
d us
er.
2
25,0
00
13
5,00
0 N
orm
al In
fo T
ech
Secu
rity
95M
igra
te th
e La
w
Dep
artm
ent's
Cas
e M
anag
emen
t Sys
tem
Con
tinua
tion
of C
RIM
ES/e
PRO
mig
ratio
n an
d de
velo
pmen
t.
7
7,50
0
77
,500
N
orm
al E
ffici
ent
Ope
ratio
ns
96Sc
an A
ctiv
e M
embe
r Fi
les
for t
he R
etire
men
t O
ffice
in P
repa
ratio
n fo
r In
clus
ion
in a
Doc
umen
t M
anag
emen
t Sys
tem
Doc
umen
t Im
agin
g of
Act
ive
Mem
ber F
iles.
71,
000
71,0
00
Nor
mal
Effi
cien
t O
pera
tions
49
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
97Pr
ovid
e O
n-Li
ne A
cces
s to
Ele
ctro
nic
Cod
e Bo
oks
for P
lann
ing
and
Dev
elop
men
t D
epar
tmen
t's P
lan
Rev
iew
ers
and
Insp
ecto
rs
ICC
Cod
e Bo
oks
On-
Line
- In
stal
l ele
ctro
nic
vers
ions
of
all a
dopt
ed c
odes
and
com
men
tarie
s on
the
netw
ork
and
prov
ide
acce
ss to
all
plan
revi
ewer
s an
d in
spec
tors
.
66,
400
66,4
00
Nor
mal
Effi
cien
t O
pera
tions
98U
pgra
de th
e D
atab
ase
Man
agem
ent S
yste
m fo
r th
e C
ity C
lerk
D
epar
tmen
t's P
rintin
g Se
rvic
es
Upg
rade
Prin
ting
Serv
ices
Dat
abas
e M
anag
emen
t Sy
stem
.
8
0,00
0
48
,000
N
orm
al E
ffici
ent
Ope
ratio
ns
99In
tegr
ate
PHX
11 V
ideo
w
ith th
e C
ity C
ounc
il Ag
enda
so
Use
rs C
an
Sele
ct S
peci
fic V
ideo
Se
gmen
ts o
f Cou
ncil
Mee
tings
Cou
ncil
Agen
da &
Phx
11
Vide
o In
tegr
atio
n - I
nteg
rate
C
ounc
il ag
enda
and
vid
eo. T
he o
ppor
tuni
ty e
xist
s to
"li
nk" t
he C
ity C
ounc
il ag
enda
to v
ideo
seg
men
ts fr
om
the
mee
ting,
suc
h th
at a
use
r on
phoe
nix.
gov
coul
d re
ad/s
can
the
agen
da a
nd th
en re
ques
t pla
ybac
k of
the
appr
opria
te m
eetin
g se
gmen
t.
1
60,0
00
16
0,00
0 N
orm
al T
rans
pare
ncy
/ W
eb /
Mob
ility
100
Enha
nce
the
Law
D
epar
tmen
t's C
ase
Man
agem
ent S
yste
m's
Cal
enda
ring
Func
tion
Beca
use
of th
e ou
tdat
ed v
ersi
on o
f Not
es b
eing
util
ized
by
the
City
we
are
no lo
nger
bei
ng p
rovi
ded
supp
ort f
or
this
mod
ule
in P
roLa
w.
35,
000
35,0
00
Nor
mal
Effi
cien
t O
pera
tions
50
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
101
Enha
nce
the
Polic
e D
epar
tmen
t's A
bilit
y to
Su
ppor
t, M
aint
ain,
and
U
pgra
de A
pplic
atio
ns
With
out R
equi
ring
Each
D
evic
e to
be
Man
ually
Ac
cess
ed
Mig
rate
thic
k ap
plic
atio
ns to
thin
clie
nt u
sing
MS
RD
S. -
Mig
rate
all
loca
lly in
stal
led
appl
icat
ions
to a
thin
clie
nt,
cent
raliz
ed a
pplic
atio
n de
ploy
men
t sol
utio
n us
ing
Mic
roso
ft R
DS
and/
or v
irtua
lized
app
licat
ions
to p
rovi
de
bette
r sup
port,
mig
ratio
n, m
aint
enan
ce, u
pgra
des,
and
en
hanc
emen
ts o
f app
licat
ions
. The
se c
urre
nt p
roce
sses
re
quire
touc
hing
eve
ry e
nd u
ser d
evic
e.
25,
000
25,0
00
Nor
mal
Effi
cien
t O
pera
tions
102
Auto
mat
e an
d M
anag
e C
ityw
ide
Form
sFo
rms
Man
agem
ent a
nd A
utom
atio
n Sy
stem
- Th
ere
are
over
400
form
s on
Pho
enix
.gov
and
mul
tiple
form
s w
ithin
the
city
. A fo
rms
man
agem
ent s
yste
m is
requ
ired
to q
uick
ly c
reat
e an
d pu
blis
h, p
roce
ss w
orkf
low
, and
m
anag
e ci
ty fo
rms
for i
nter
nal a
nd e
xter
nal u
se. T
his
solu
tion
wou
ld b
e in
tegr
ated
into
the
exis
ting
colla
bora
tive
envi
ronm
ent.
25,
000
15,0
00
Nor
mal
Effi
cien
t O
pera
tions
103
Enha
nce
the
Plan
ning
an
d D
evel
opm
ent
Dep
artm
ent's
Bus
ines
s Ap
plic
atio
n by
Upd
atin
g W
eb P
ages
to P
rovi
de
Prop
erty
Info
rmat
ion
to
the
Publ
ic
Enha
nce
Plan
Web
, the
bus
ines
s ap
plic
atio
n us
ed b
y th
e Pl
anni
ng D
epar
tmen
t.
1
0,50
0
10
,500
N
orm
al E
ffici
ent
Ope
ratio
ns
104
Prov
ide
Lapt
ops
to E
qual
O
ppor
tuni
ty S
taff
Who
C
ondu
ct O
utre
ach
Activ
ities
and
Mon
itor C
ity
Con
stru
ctio
n C
ontra
ct
Com
plia
nce
Lapt
ops
for B
usin
ess
Rel
atio
ns D
ivis
ion
Staf
f - P
rocu
re
six
lapt
ops
for E
OD
pro
fess
iona
l sta
ff pe
rform
ing
on-
site
s an
d ou
treac
h ac
tiviti
es re
late
d to
sm
all b
usin
ess
certi
ficat
ion
and
goal
s co
mpl
ianc
e on
City
con
stru
ctio
n co
ntra
cts.
8,
185
8,1
85
Nor
mal
End
Use
r Too
ls
51
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
105
Impl
emen
t the
Web
-en
able
d Ve
rsio
n of
the
SAP
Fina
ncia
l Sys
tem
Impl
emen
t web
-ena
bled
SAP
to e
xpan
d th
e ab
ility
to
acce
ss th
e SA
P pr
ogra
m v
ia a
typi
cal w
eb b
row
ser,
ther
eby
redu
cing
the
need
to lo
ad a
nd c
onfig
ure
com
plex
clie
nt-b
ased
sof
twar
e fo
r eac
h SA
P us
er.
-
95,
000
57,0
00
Nor
mal
Effi
cien
t O
pera
tions
106
Prov
ide
Tech
nolo
gy
Supp
ort f
or th
e St
ate
Tax
Sim
plifi
catio
n Pr
ojec
t
Tax
Sim
plifi
catio
n Pr
ojec
t - P
rovi
de n
eces
sary
te
chno
logy
sup
port
for t
he S
tate
Tax
Sim
plifi
catio
n Pr
ojec
t. Th
is p
roje
ct s
impl
ifies
sal
es ta
x pr
oces
ses
for
busi
ness
es in
the
stat
e. T
his
coul
d in
clud
e a
stat
e pa
ymen
t por
tal,
data
con
vers
ion
and
othe
r sys
tem
en
hanc
emen
ts.
-
1,0
00,0
00
1,00
0,00
0 N
orm
al R
even
ue
Prot
ectio
n
107
Rep
lace
Ser
vers
for t
he
Mun
icip
al C
ourt
Rep
lace
Cou
rt Te
rmin
al S
erve
r and
File
Ser
ver.
In F
Y 20
16, t
he C
ourt'
s re
ad-o
nly
dom
ain
cont
rolle
r and
C
omm
Vaul
t Ser
ver (
PMC
M07
PM
CM
20) w
ill re
ach
thei
r se
rvic
e en
d da
tes
and
shou
ld b
e re
plac
ed.
-
40,
000
-
Nor
mal
Tec
h In
frast
ruct
ure
108
Upg
rade
and
Rep
lace
C
ompu
ting
Infra
stru
ctur
e Eq
uipm
ent t
hat S
uppo
rts
Publ
ic W
orks
' Nor
th
Gat
eway
Tra
nsfe
r Sta
tion
Scal
ehou
se S
erve
r/Wor
ksta
tion
Rep
lace
men
t At N
GTS
- R
epla
ce th
e cu
rrent
Wei
ghm
aste
r ser
ver a
nd a
dd th
in
clie
nts
at N
orth
Gat
eway
Tra
nsfe
r Sta
tion.
Cur
rent
eq
uipm
ent i
s 7-
8 ye
ars
old,
out
of w
arra
nty,
and
no
long
er a
re m
eetin
g op
erat
iona
l nee
ds.
-
35,
000
-
Nor
mal
Tec
h In
frast
ruct
ure
109
Impl
emen
t Tec
hnic
al
Arch
itect
ure
to E
nhan
ce
Com
mun
icat
ion
Betw
een
City
wid
e Ap
plic
atio
ns
SOA
- Ser
vice
Orie
nted
Arc
hite
ctur
e - I
mpl
emen
t Se
rvic
e O
rient
ed A
rchi
tect
ure
(SO
A) in
frast
ruct
ure.
Thi
s te
chno
logy
will
allo
w a
pplic
atio
ns to
talk
with
eac
h ot
her
bette
r thr
ough
the
use
of m
iddl
ewar
e in
stea
d of
poi
nt-to
-po
int f
or a
ll da
ta n
eeds
. Thi
s w
ill al
so b
e th
e re
com
men
ded
way
of c
omm
unic
atio
n be
twee
n ap
ps in
th
e ne
ar fu
ture
, inc
ludi
ng B
I inf
rast
ruct
ure
and
the
pote
ntia
l upg
rade
for C
C&B
.
-
20,
000
12,0
00
Nor
mal
Tec
h In
frast
ruct
ure
52
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
110
Esta
blis
h a
Cus
tom
er S
elf-
Serv
ice
Porta
l for
Bu
sine
sses
to C
ondu
ct
Busi
ness
with
the
Avia
tion
Dep
artm
ent
Esta
blis
h a
web
por
tal f
or A
viat
ion
Dep
artm
ent
cust
omer
s to
be
able
to tr
ansa
ct a
ll bu
sine
ss w
ith th
e Ai
rpor
t in
a si
mpl
e-to
-use
1-s
top
inte
rnet
loca
tion.
-
4
90,0
00
-
Nor
mal
Bus
ines
s In
tellig
ence
111
Impl
emen
t the
Sof
twar
e N
eede
d fo
r an
Expa
nded
M
otor
Poo
l Pro
gram
Expa
nd th
e cu
rrent
mot
or p
ool s
yste
m to
thre
e (3
) ad
ditio
nal s
ervi
ce c
ente
rs.
-
50,
000
25,0
00
Nor
mal
Effi
cien
t O
pera
tions
112
Impl
emen
t a T
ool t
o Al
low
La
rge
Con
solid
ated
Bills
to
the
Fina
nce
Dep
artm
ent's
Acc
ount
s Pa
yabl
e Se
ctio
n to
be
Auto
mat
ical
ly S
epar
ated
fo
r Pro
cess
ing
by
Dep
artm
ents
Impl
emen
t OC
R In
voic
e M
anag
emen
t - T
he A
ccou
nts
Paya
ble
sect
ion
of th
e Ac
coun
ts D
ivis
ion
also
cur
rent
ly
rece
ives
sum
mar
y bi
llings
in p
aper
form
at fr
om s
ever
al
larg
e ve
ndor
s (A
PS, T
raffi
cade
, Offi
ce M
ax, e
tc.).
The
se
sum
mar
y bi
llings
con
sist
of t
hous
ands
of i
ndiv
idua
l in
voic
es w
hich
hav
e to
be
man
ually
pro
cess
ed in
ord
er
to c
harg
e th
e ap
prop
riate
dep
artm
ent.
This
pro
ject
w
ould
be
impl
emen
ted
thro
ugh
SAP.
-
6
90,0
00
69
0,00
0 N
orm
al E
ffici
ent
Ope
ratio
ns
113
Con
duct
a S
tudy
to
Det
erm
ine
a C
ityw
ide
Solu
tion
for A
sset
M
anag
emen
t
Ente
rpris
e As
set M
anag
emen
t - Im
plem
ent c
ityw
ide
asse
t man
agem
ent.
Dep
artm
ents
hav
e de
ploy
ed o
r pl
an o
n de
ploy
ing
appl
icat
ions
and
tool
s to
mee
t the
ir bu
sine
ss o
bjec
tives
rega
rdin
g as
set m
anag
emen
t. Th
is
prop
osal
is fo
r a s
tudy
to d
eter
min
e ho
w th
e ci
ty c
ould
m
eet t
hese
obj
ectiv
es w
ith a
con
solid
ated
app
roac
h.-
40,
000
24,0
00
Nor
mal
Effi
cien
t O
pera
tions
53
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
114
Proc
ure
Addi
tiona
l Rad
io
Con
sole
s fo
r the
Fire
D
epar
tmen
t Dis
patc
h C
ente
r
Addi
tiona
l Rad
io C
onso
les
for A
HQ
2 Fi
re D
ispa
tch
Cen
ter -
Pro
cure
add
ition
al ra
dio
cons
oles
for F
ire
Dis
patc
h C
ente
r. Fi
re is
bui
ldin
g a
new
alte
rnat
e he
adqu
arte
rs to
pro
vide
par
alle
l dis
patc
h fu
nctio
ns fo
r Ph
x Fi
re &
its
auto
mat
ic/m
utua
l aid
par
tner
s. T
his
faci
lity
will
prov
ide
esse
ntia
l dis
patc
h &
back
up d
ispa
tch
capa
bilit
y. 2
3 ne
w M
CC
750
0 co
nsol
es a
re re
quire
d to
pr
ovid
e th
is fu
nctio
nalit
y.
1,4
42,1
00
1,44
2,10
0 N
orm
al P
ublic
Saf
ety
115
Upg
rade
PH
X11
to
Enab
le H
igh-
Def
initi
on
Prog
ram
min
g to
the
Publ
ic
Phoe
nix
11 H
igh
Def
initi
on B
road
cast
Upg
rade
- Al
ign
PHX1
1 w
ith lo
cal T
V br
oadc
ast a
nd o
ther
loca
l go
vern
men
t cab
le c
hann
els
to tr
ansm
it its
TV
sign
al in
hi
gh d
efin
ition
720
p TV
. Som
e ca
mer
as a
nd e
ditin
g eq
uipm
ent a
t PH
X11
are
HD
read
y no
w. A
one
-tim
e co
mpl
ete
mov
e to
HD
is c
reat
es e
ffici
enci
es in
pu
rcha
ses
and
labo
r.
5
00,0
00
50
0,00
0 Lo
w T
rans
pare
ncy
/ W
eb /
Mob
ility
116
Inst
all C
ompu
ting
Equi
pmen
t in
a R
emot
e Tr
affic
Man
agem
ent
Cen
ter f
or B
usin
ess
Con
tinui
ty a
nd/o
r Dis
aste
r R
ecov
ery
Purp
oses
Rem
ote
Traf
fic M
anag
emen
t Cen
ter f
or C
OO
P Pl
anni
ng
4
7,00
0
133
,500
44,
055
Low
Pub
lic S
afet
y
117
Add
Plan
ning
and
D
evel
opm
ent
Appl
icat
ions
to th
e C
ity's
Dis
aste
r Rec
over
y C
ontra
ct
Add
all s
yste
ms
iden
tifie
d in
the
CO
OP
plan
that
requ
ire
rest
orat
ion
of s
ervi
ce w
ithin
4 d
ays
into
the
DR
Pla
n.
Req
uest
ing
thes
e se
rvic
es re
quire
d an
ann
ual
mai
nten
ance
cos
t.
45,
000
45,0
00
Low
Pub
lic S
afet
y
54
Att
ach
men
t A
- F
ive-
year
Info
rmat
ion
Tec
hn
olo
gy
Pla
n
Ran
kPr
opos
al:
Exec
utiv
e O
verv
iew
/Des
crip
tion
Firs
t FY
Cos
t T
otal
Cos
t A
ppro
x To
tal
GPF
Cos
t Pr
iorit
y:Pr
ojec
t C
lass
ifica
tion:
118
Impl
emen
t a V
ideo
C
onfe
renc
ing
Syst
em fo
r th
e Fi
re D
epar
tmen
t to
Com
mun
icat
e w
ith
Geo
grap
hica
lly D
ispe
rsed
Lo
catio
ns
Impl
emen
t vid
eo c
onfe
renc
ing
syst
em. F
ire D
epar
tmen
t ne
eds
to c
omm
unic
ate
with
geo
grap
hica
lly d
ispe
rsed
fa
cilit
ies
(City
of P
hoen
ix, o
ther
met
ro a
rea
fire
depa
rtmen
ts, h
ospi
tals
, age
ncie
s) in
real
tim
e to
co
ordi
nate
em
erge
ncy
oper
atio
ns.
1,6
60,0
00
1,66
0,00
0 Lo
w P
ublic
Saf
ety
119
Dev
elop
a C
onso
lidat
ed,
City
wid
e R
epor
ting
Envi
ronm
ent t
o R
epor
t on
Dat
a fro
m M
ultip
le C
ritic
al
Syst
ems
Ente
rpris
e R
epor
ting
- ITS
sup
ports
mul
tiple
mis
sion
-cr
itica
l dat
abas
es s
uch
as P
eopl
eSof
t, C
IS, T
ax a
nd
Lice
nsin
g, e
tc. C
urre
ntly
ITS
is n
ot a
ble
to o
ffer a
co
nsol
idat
ed E
nter
pris
e R
epor
ting
envi
ronm
ent.
1,1
66,4
60
69
9,87
6 Lo
w B
usin
ess
Inte
lligen
ce
120
Rep
lace
Sys
tem
that
Tr
acks
and
Rep
orts
on
Empl
oyee
's Lo
ng-
Dis
tanc
e C
all U
sage
Rep
lace
uns
uppo
rted
softw
are
pack
age
(AXI
S ak
a Pi
nnac
le),
whi
ch is
use
d to
acc
ount
for l
ong
dist
ance
ca
lling.
60,
000
36,0
00
Low
Effi
cien
t O
pera
tions
121
Con
tinue
Onl
ine
Empl
oyee
IT S
ecur
ity
Awar
enes
s Tr
aini
ng
Con
tinua
tion
of s
ecur
ity a
war
enes
s tra
inin
g. T
he c
ity
purc
hase
d an
d is
cur
rent
ly u
sing
sec
urity
-aw
aren
ess
train
ing
from
SAN
S. O
ur li
cens
e ex
pire
s Ju
ly 2
014.
An
nual
sec
urity
-aw
aren
ess
train
ing
is n
ot o
nly
a st
rong
, co
st-e
ffect
ive
cont
rol,
but a
lso
requ
ired
by m
any
regu
lato
ry a
nd in
dust
ry re
quire
men
ts w
ith w
hich
the
City
m
ust c
ompl
y.
36,
000
21,6
00
Low
Info
Tec
h Se
curit
y
122
Rep
lace
Obs
olet
e C
ityw
ide
Dat
a St
orag
e Sy
stem
s
Expa
nd th
e en
terp
rise
Hita
chi V
SP d
ata
stor
age
arra
y to
ena
ble
retir
emen
t of t
wo
lega
cy S
un s
tora
ge a
rrays
w
hich
will
reac
h th
e en
d of
thei
r sup
port
life
in
Dec
embe
r of 2
015.
-
5
16,2
66
30
9,76
0 Lo
w T
ech
Infra
stru
ctur
e
55
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56
Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 9
CITY COUNCIL REPORT
TO: Danny Murphy
Acting Assistant City Manager
FROM: Rob Sweeney
Acting Chief Information Officer
SUBJECT: TECHNOLOGY SUMMIT
This report seeks direction from the Finance, Efficiency, Economy and Sustainability Subcommittee regarding a request from Councilman Nowakowski for the City to host a Technology Summit. THE ISSUE Technology is critical to the City’s efficient operations and delivery of services to residents. In recent years the economy has seriously limited the City’s ability to invest in technology, and the City’s current IT infrastructure requires updating to adequately support new and transformative technologies. In 2009 the City instituted a formal Information Technology (IT) Governance structure to determine policy for the acquisition of IT, and to ensure alignment with the City’s strategic goals. In 2013 the City Manager, working closely with Vice Mayor Gates and the Finance, Efficiency and Economy Subcommittee, instituted the Task Force on Technology Advancement to assist in defining the direction for the City’s technology. The Task Force includes members from private business, technology, academia, and other government agencies. On January 8, 2014 Councilman Nowakowski requested that an item be added to the Finance, Efficiency, Economy and Sustainability Subcommittee agenda addressing a proposed Technology Summit of industry leaders. The request identified two goals for the Summit: assess internal technologies and determine where improvements can be made to better serve our communities, and to get private sector guidance on what infrastructure improvements can be made to encourage growth. Staff will work with the Task Force on Technology Advancement to take the lead on: reviewing and commenting on the five-year technology plan; making recommendations on using technology to provide services more efficiently; and identifying community-wide technology opportunities. RECOMMENDATION Staff seeks direction from the Finance, Efficiency, Economy and Sustainability Subcommittee regarding a Technology Summit.
57
THIS PAGE INTENTIONALLY LEFT BLANK
58
Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 10
CITY COUNCIL REPORT
TO: Danny Murphy
Acting Assistant City Manager
FROM: Rob Sweeney
Acting Chief Information Officer
SUBJECT: OPEN DATA POLICY
This report provides the Finance, Efficiency, Economy and Sustainability Subcommittee information regarding the City’s proposed Open Data strategy and requests approval for staff to create a formal Open Data Policy. THE ISSUE The City makes continuous efforts to increase transparency of information to the public. The City’s website, phoenix.gov, has been awarded a Sunny Award four years in a row by Sunshine Review, a non-profit organization dedicated to state and local government transparency. The Mayor and City Council have furthered transparency through initiatives such as televised City Council and Subcommittee meetings, and interactive online budget hearings. Other recent transparency efforts include a searchable online Campaign Finance database and the City’s online checkbook. Mayor Stanton has taken the lead in requesting that the City develop an Open Data policy to increase transparency even further. Open Data, or the practice of making certain data freely available to the public to use as they wish, is an expansion of government transparency in the digital age. Public records requirements provide transparency, but require that individuals or groups define and request specific information. The City’s website greatly increased transparency, but the information on the website is formatted in ways that limit the public’s ability to manipulate data. Open Data is proactive, actionable, and readily available, providing information to users without their having to request it, allowing them to use the data in a manner that suits their objectives, and available to them at any time. Open Data is also important to economic development, as businesses can use government data in the operation of their business, and to create applications which use the data to provide services to consumers. A successful Open Data initiative requires a strategy that provides useful data to the community, while safeguarding data such as Personally Identifying Information (PII) and other legally restricted information. Information Technology Services, having worked with the Information Technology Governance Board and Task Force on Technology Advancement, proposes a two-pronged Open Data strategy:
Identify information which is already provided to the public in some manner, and, where possible, provide that data in a format which allows automated processing.
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An example of such data is the Public Transit Department’s bus arrival information that is currently available in schedules, but will soon be provided as raw data.
Develop an Open Data Policy. The Policy would address issues such as: o What data is appropriate for release o How can data be released without impacting the security and operations
of the City’s network o Costs for converting data into usable formats o Requirements for new and future systems o Staffing and oversight of the initiative.
The following principles of Open Data Policies are best practices as defined by the Sunlight Foundation, a nonpartisan, nonprofit organization which works for greater government openness and transparency. These guidelines would be utilized in developing the City’s Open Data Policy, and include:
Mandate open formats for government data; data should be machine-readable,
searchable, sortable, and non-proprietary. Make information available proactively, with low to no barriers for it reuse or
consumption. Reference and build on existing public accountability and access policies. Mandate the release of specific new information. Appropriately safeguard sensitive information. Remove restrictions for accessing information, such as registration requirements,
access fees, and usage limits. Build on the values, goals, and mission of the government organization.
RECOMMENDATION Staff requests the Finance, Efficiency, Economy and Sustainability Subcommittee approval to formalize an Open Data Policy for City Council consideration.
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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 11
CITY COUNCIL REPORT
TO: Rick Naimark Deputy City Manager
FROM: Maria Hyatt Interim Public Transit Director
SUBJECT: OPEN DATA AND SMART PHONE TRANSIT APPLICATIONS (APPS)
This report provides information to the Finance, Efficiency, Economy and Sustainability Subcommittee on the Public Transit Department’s efforts toward the release of real-time transit “open data” and potential development of smart phone transit applications. THE ISSUE Open data provides certain information without restriction to anyone who wishes to republish it. In the transit industry, open data becomes an amenity for transit customers when agencies release transit schedules in addition to real-time transit vehicle location through Global Positioning Systems (GPS) data. This allows transit customers to more efficiently schedule their trips and to know within a small margin of error when their vehicle will be arriving. More dynamic and user-friendly transit data benefits passengers by allowing them to plan their trip to work, school, or appointment, but it also benefits the business community by making transit a more efficient option for employees and customers. OTHER INFORMATION The Public Transit Department is working with its contractor, ACS-Xerox, to enable streaming of the region’s bus fleet GPS location feed, which is provided through the regional Vehicle Management System (VMS). Public Transit is coordinating the method of providing the data to app developers with Information Technology Services (ITS) to ensure proper security and firewalls. Spring 2014 is the intended target date for release of the open data. Several application developers currently use schedule data to provide passenger information. Once real-time data is enabled, application developers may incorporate and/or create real-time transit apps for the Metro Phoenix area. Public Transit intends to make this open data available as quickly as possible as a convenience to customers and the app developers who choose to utilize the information. Once the data is available, it is anticipated that app developers will develop applications soon thereafter. There are currently over 1,500 transit apps available in the iPhone “App Store.” The majority are free but some range in price from 99 cents up to $4.99. App developers have the ability to develop whatever type of app they choose with any price they believe will support their app’s purchase.
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City staff is also in communication with Metro staff to discuss the future enabling of open data for the light rail system, so that similar apps can be used for real-time train information. RECOMMENDATION This report provides information on the Public Transit Department’s efforts toward the release of real-time transit “open data” and potential development of smart phone transit applications.
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