NOTICE OF PUBLIC MEETING PHOENIX CITY COUNCIL

FINANCE, EFFICIENCY, ECONOMY AND SUSTAINABILITY SUBCOMMITTEE

Pursuant to A.R.S. Section 38-431.02, notice is hereby given to the members of the FINANCE, EFFICIENCY, ECONOMY AND SUSTAINABILITY SUBCOMMITTEE and to the general public, that the FINANCE, EFFICIENCY, ECONOMY AND SUSTAINABILITY SUBCOMMITTEE will hold a meeting open to the public on February 26, 2014, at 1:00 p.m. located in Phoenix City Hall, Assembly Rooms A, B & C, 200 W. Washington Street, Phoenix, Arizona. One or more members may participate via teleconference. Agenda items may be taken out of order. The agenda for the meeting is as follows: 1. Call to Order Chairman Gates

2. Approval of December 18, 2013 Minutes Subcommittee

Items 3 – 6 are for information only. No presentations or discussions are planned, but Council Members may ask for further information.

3. INNOVATION AND EFFICIENCY TASK FORCE UPDATE This report provides the Subcommittee a four year overview of the Innovation and Efficiency Task Force and an update as it begins its fifth year. This item is for Information Only.

Ginger Spencer, Special Assistant to the City Manager Chris Hallett, Neighborhood Services Director Page 11

4. NONPROFIT FACILITY OPERATORS UPDATE This report provides the Subcommittee with an update on the Parks and Recreation Department (PRD) nonprofit operated facilities. This item is for Information Only.

James P. Burke, Acting Parks and Recreation Director Page 15

5. 2014 AIR QUALITY UPDATE This report provides the Subcommittee an update of the region’s air quality status and the City’s role in improving the regional air quality for particulates and ozone. This item is for Information Only.

Phil McNeely, Environmental Programs Manager Page 17

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6. IMPACT OF HEALTH CARE REFORM PROVISIONS ON CITY OF PHOENIX HEALTH INSURANCE COSTS This report provides information to the Subcommittee regarding the estimated financial impact of Health Care Reform provisions on the City of Phoenix health insurance costs. This item is for Information Only.

Lionel Lyons, Interim Human Resources Director Page 21

Item 7 is for Consent Action. No presentation or discussion is planned, but Council Members may ask for further information.

7. MARKETING PARTNERSHIP PROGRAM UPDATE AND CITYWIDE HEALTHY VENDING RFP This report provides an update on the Marketing Partnership Program and requests authorization to issue a Request for Proposals (RFP) for a Citywide Healthy Vending initiative. This item is for Consent Action.

Toni Maccarone, Public Information Director Page 25

Items 8 – 11 are for Discussion and Action.

8. FIVE-YEAR TECHNOLOGY PLAN This report provides the Subcommittee information on the Five-year Information Technology (IT) Plan. This item is for Discussion and Action by the Finance, Efficiency, Economy and Sustainability Subcommittee.

Rob Sweeney, Acting Chief Information Officer Page 27

9. TECHNOLOGY SUMMIT This report seeks direction from the Subcommittee regarding a request from Councilman Nowakowski for the City to host a Technology Summit. This item is for Discussion and Action by the Finance, Efficiency, Economy and Sustainability Subcommittee.

Rob Sweeney, Acting Chief Information Officer Page 57

10. OPEN DATA POLICY This report provides the Subcommittee information regarding the City’s proposed Open Data strategy and requests approval for staff to create a formal Open Data Policy. This item is for Discussion and Action.

Rob Sweeney, Acting Chief Information Officer Page 59

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11. OPEN DATA AND SMART PHONE TRANSIT APPLICATIONS This report provides information to the Subcommittee on the Public Transit Department’s efforts toward the release of real-time transit “open data” and potential development of smart phone transit applications. This item is for Discussion and Action.

Maria Hyatt, Interim Public Transit Director Page 61

12. Call to the Public Chairman Gates

13. Future Agenda Items Chairman Gates

14. Adjournment Chairman Gates For further information, please call Sam Feldman, Management Assistant II, City Manager’s Office at 602-534-3916. Persons paid to lobby on behalf of persons or organizations other than themselves shall register with the City Clerk prior to lobbying or within five business days thereafter, and must register annually to continue lobbying. If you have any questions about registration or whether or not you must register, please contact the City Clerk’s Office at 602-262-6811. For reasonable accommodations, call Sam Feldman at Voice/602-534-3916 or TTY/602-534-5500 as early as possible to coordinate needed arrangements. February 20, 2014

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CITY OF PHOENIX CITY COUNCIL FINANCE, EFFICIENCY AND ECONOMY SUBCOMMITTEE

SUMMARY MINUTES December 18, 2013

Assembly Rooms A, B, and C Phoenix City Hall 200 West Washington Street Phoenix, AZ 85003 Council Members Present Councilman Bill Gates, Chair Councilman Daniel Valenzuela Councilman Michael Nowakowski City Staff Present Ed Zuercher Lorizelda Stoeller Megan O’Brien Patricia Garland Neil Mann Truly Sielaff Dimitrios Laloudakis Terry McAvoy Jesse Duarte Edith Baltierrez Cindy Stotler Huyen Nguyen Kimberly Faust Cynthia Spell Tweh Rosanne Albright Nathan Wright Seth Dyson Michelle Pierson Yvette Roeder Sandy Estrella Wathsna Sayasane Cheryl Griemsmann Aubrey Anaya Erynn Crowley Mo Gallegos Sam Feldman Aaron Mertz Public Present Richard Rhea Susan Kolbe Richard Holub Kendra Cea Leslie Lindo Raj Buch Dan O’Neill Bill Campbell Ricardo Aguirre Mark Wilhelm Taimur Burki Dan Klocke 1. Call to Order Chairman Bill Gates called the meeting to order at 10:35 a.m. with Councilman Daniel Valenzuela and Councilman Michael Nowakowski present. 2. Approval of Minutes of the November 20, 2013 Meeting Councilman Nowakowski moved approval of the November 20, 2013 meeting minutes. Councilman Valenzuela seconded the motion, which was approved unanimously. 3. Innovation and Efficiency Task Force – 2013 Savings Report Chairman Gates noted the city’s achievement of $90 million in savings, with a goal of $100 million to be achieved by December 2015. 4. ASU Global Institute of Sustainability Recommendations Deputy City Manager Rick Naimark introduced Public Works Director Neil Mann to discuss a sustainability partnership effort with ASU.

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Mr. Mann provided historical data of the city’s solid waste diversion rate and discussed future goals. He mentioned several options for improving the rate, including “pay as you throw” solid waste fees, green organics programs, and changes to bulk trash collection. Chairman Gates inquired about outreach efforts regarding these changes. Mr. Mann indicated outreach efforts had already begun and would continue to expand over the next six months to one year. Mr. Naimark noted pilot programs had so far been successful. Mr. Mann explained these efforts would get the city closer to its diversion rate goal, but that additional infrastructure investment would be required to fully achieve it. Assistant Public Works Director John Trujillo discussed a proposed intergovernmental agreement (IGA) with ASU to help the city meet its diversion rate goal. He noted the IGA would create a Center for Resources Intelligence (CfRI) to help develop regional waste reduction methods. He also noted the effort would include the private sector as well as other jurisdictions. Chairman Gates asked for further information on private sector involvement. Mr. Trujillo provided examples of several companies involved in the effort. He also discussed other goals of the center, such as education and entrepreneurship development. Chairman Gates noted the importance of ensuring intellectual property interests related any technological innovations developed by the city were protected. Mr. Trujillo expanded on the entrepreneurship goal, discussing the goal of creating new markets for recyclables and helping to create new waste diversion business opportunities. He also discussed the financial impact of the effort and indicated the project should be financially viable by year four. Chairman Gates asked how much funding the city would contribute. Mr. Trujillo stated the city would contribute $2 million. He requested subcommittee approval of the IGA with ASU, noting the cost to the city would not exceed $500,000 in the first year and $2 million overall. Mr. Naimark added city funding would come from the Solid Waste fund, and that no rate increase would be necessary. Councilman Nowakowski noted the city’s diversion rate was lower than average and asked for additional information. Mr. Mann explained rates varied across the country. He indicated that in the Southwest it was often cheaper to create a landfill, which reduces the incentive to recycle. He

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added efforts to increase the single family recycle rate have been successful and that staff would continue to work with the private sector to improve their diversion rate. Mr. Naimark noted the city’s goal of a 40% diversion rate would exceed the national average. He also noted the rate applied only to single family homes, not commercial entities, making comparisons to other jurisdictions difficult. Councilman Nowakowski asked about changes to the bulk trash program and their financial impact. Mr. Trujillo explained the changes were mainly operational and were not expected to have a significant financial impact. Councilman Valenzuela asked for more information about the entrepreneurship component of the CfRI. Mr. Trujillo stated ASU would operate the center and use their expertise to help spur research and development. Mr. Naimark indicated an entrepreneurship incubator was a goal and expressed hope the center would benefit small businesses in the area. He added the ultimate goal was to help create a sustainable economy. Chairman Gates opened the floor for public comment. Mr. Richard Holub spoke in support of the IGA, noting the economic benefits of improving the diversion rate. He indicated the CfRI could be an important resource for economic development and affirmed the benefits of regional collaboration on this issue. Mr. Ricardo Aguirre expressed support for the CfRI, including its potential to advance technology and promote economic development. Mr. Mark Wilhelm thanked the city for its focus on the research and deployment of sustainability technology and noted its impact on economic development. Mr. Taimur Burki expressed support for the effort to pool knowledge to create solutions and deploy them. Councilman Nowakowski moved approval of staff’s request to enter into an IGA with ASU for a one-year period, for an amount not to exceed $500,000, with up to three additional option years. The aggregate cost over the life of the contract will not exceed $2 million. Councilman Valenzuela seconded the motion, which passed unanimously. 5. 2012 Greenhouse Gas Emissions Update Rick Naimark introduced Environmental Programs Director Phil McNeely to provide an update on greenhouse gas reductions.

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Mr. McNeely detailed the history of city emission levels as well as the previous establishment of emission reduction goals. He also discussed a 2012 IGA with ASU to help ensure the city remained on target with its reduction goals. Chairman Gates asked whether the city was able to measure what type of electricity it received from providers. Mr. McNeely stated they were able to differentiate between sources of electricity and that the city benefitted from increased use of renewable electricity. He emphasized current data shows the city has reduced its greenhouse gas emissions beyond its initial goals and continues to work to reduce them further. He provided additional detail on the reasons for decreased emissions, including alternative fuel use, LED lighting, and other technologies. Councilman Nowakowski inquired into the utilization of methane gas from landfills. Mr. McNeely indicated this was a goal and that staff was working on it. He then recommended increasing the emission reduction goal to a 15%. He also suggested a regional inventory of greenhouse gas emissions be completed. Councilman Nowakowski asked how data was compiled regarding light rail and bus ridership. Mr. Naimark noted city employees fare cards provide utilization data, which is provided by Valley Metro. He also noted an annual trip reduction survey was conducted, and that data would be available for the new bike share program. Chairman Gates expressed support for the new goal and emphasized its ability to reduce costs, increase savings, and benefit the taxpayer. Councilman Nowakowski moved approval of staff’s recommendation to reduce greenhouse gas emissions by 15 percent by 2015 from 2005 levels, and to coordinate a regional emissions inventory, including residential, commercial, and industrial sources. 6. Economic Development Strategy Update Mr. Zuercher discussed the importance of the city’s economic development strategy and noted several key metrics such as college graduation rates and per capita income. He indicated that for a sales-tax dependent city like Phoenix, economic development was especially important. Senior Executive Assistant to the City Manager Paul Blue detailed the objectives of the city’s economic development strategy and provided a brief history of economic development in the city. He also discussed several competitive challenges the city now faces which may not have existed in the past. He emphasized the importance of taking steps to keep the city competitive with neighboring cities in attracting business investment. Community and Economic Development Director John Chan discussed specific actions to enhance the city’s competitive position. These included infrastructure investment and

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land use planning, job training resources, entrepreneurship cultivation, redevelopment of strategic site locations, and new marketing strategies for Phoenix. Chairman Gates noted the importance of infrastructure improvements to help attract data center business investment. Councilman Nowakowski discussed several potential redevelopment areas, including Metrocenter, Sunnyslope, the airport, and the Salt River area. He also expressed support for actively pursuing business investment. Mr. Blue stated a desire for $10-15 million in investment, including an alignment of the investment foci with the city’s CIP. He proposed to return in 90 days with a detailed work program. Councilman Valenzuela expressed support for the initiative, emphasizing the importance of entrepreneurship development. Councilman Nowakowski expressed support and encouraged a focus on return on investment. Chairman Gates noted the importance of infrastructure investment to ensure the city does not lose out on businesses locating here. Councilman Nowakowski moved approval of staff’s recommendation. Councilman Valenzuela seconded the motion, which passed unanimously. 7. Approval to Issue RFP for Rising Phoenix Summer Youth Employment Program Councilman Nowakowski moved approval of staff’s request to issue the “Rising Phoenix Youth Summer Youth Employment Program” Request for Proposal (RFP) and any related subsequent information as needed and begin negotiation with recommended proposer. Councilman Valenzuela seconded the motion, which was approved unanimously. 8. Energize Phoenix Initiative Update This item was not held for a future meeting. 9. Inspections Smart Phone Pilot Program This item was held for a future meeting. 10. Call to the Public Mr. Pat Vint discussed the importance of small businesses, as well as a quality city workforce. 11. Future Agenda Items Chairman Gates requested an update on No Burn days and efforts to educate the public.

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12. Adjournment Chairman Gates adjourned the meeting at 12:11 PM

Respectfully Submitted, Aaron Mertz Budget and Research Department

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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 3

CITY COUNCIL REPORT

TO: Ed Zuercher

City Manager

FROM: Ginger Spencer

Special Assistant to the City Manager/Co-Chair, Innovation & Efficiency Task Force

Chris Hallett Neighborhood Services Director/ Co-Chair, Innovation & Efficiency Task Force

SUBJECT: INNOVATION AND EFFICIENCY TASK FORCE UPDATE

This report provides the City Council Finance, Efficiency, Economy and Sustainability (FEES) Subcommittee a four year overview of the Innovation and Efficiency Task Force and an update as it begins its fifth year. This report is for information and discussion only; no Council action is required. Four Year Overview of the Innovation & Efficiency Task Force The Innovation & Efficiency Task Force was established in December 2009 with the charge of identifying specific recommendations for efficiency improvements, examining alternative service delivery methods, identifying organizational structure efficiencies, addressing cost recovery and revenue enhancement opportunities, and ensuring the city’s continuing focus on customer service. The first year goal of the Task Force was to achieve $10 million in General Fund savings as a minimum target for reducing the city’s operating budget for 2009-10 and 2010-11 fiscal years. In its first two years, the Task Force collaborated with every city department to identify specific improvements and cost saving initiatives that resulted in immediate, ongoing savings to the city. Areas of savings and efficiencies included: numerous department and program consolidations; eliminating 546 vacant general fund positions resulting in the lowest staffing per capita in 40 years; reopening of the Customer Advocacy Office; improving processes like the City’s procurement process, eliminating certain permits for small jobs and repairs and same day solid waste collection; improving technology like offering online permitting, a new facebook page for the City, the development of the e-Tax application allowing tax payments to be collected electronically and PHX 11 streaming live; creating the Citywide Volunteer Program and initiating the Public Safety and Water Department efficiency studies and the Compensation and Benefits Study. In addition, more than 1,100 ideas were proposed

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by employees through a website suggestion program that launched in February 2010. By calendar year end 2010, the Task Force exceeded the ten million dollar goal and reported $25 million in total savings, achieving $10,619,000 in General Fund savings and $14,442,000 in Non-General Fund savings. By calendar year end 2011, the Task Force made significant contributions resulting in over $40 million of on-going annual savings for the General Fund, while enhancing the City’s delivery of services. Heading into its third year in 2012, the Task Force strategically prioritized its revised set of goals, established key focus areas, modified its work groups and was charged with continuing to develop innovation and efficiency measures. In 2012, the Task Force and its work groups recommended that the city implement strategic actions requiring initial capital investments that would enhance long-term productivity and provide a multi-year return on investment particularly with technology. Technology initiatives like infrastructure consolidation and virtualization, a vendor management system and the development of a mobile application for the Phoenix.gov website were focused on during 2012. The use of regional public partnerships was a new area of focus for the task force and will provide an excellent opportunity to broaden resource-sharing and economies of scale by working with external organizations. Right-sourcing initiatives continued to identify the best possible means of service provision to the community. Citywide outsourcing levels in 2011-12 totaled approximately $477 million in services in more than 340 service areas. From 2005-06 to 2011-12, the level of services outsourced expanded by $133 million or 38.6%. Also, during 2012, city communications were enhanced several ways, which included expanding the use of social media as an effective and low-cost tool for public engagement, transparency, and accessibility and the other by enhancing the Phoenix.gov website. By calendar year end 2012, the Task Force generated $59.7 million in annual savings; $20.8 million to the General Fund and $38.9 million to the Non-General Fund and showed that the task force continued to be critical to the City’s strengthened fiscal health, structurally balanced budget, and continued AAA bond rating. Before calendar year end 2012, a new savings goal of $100 million to be achieved was established by December 2015 to further demonstrate the city’s continued commitment to innovation and efficiency. While in its fourth year, the Task Force refocused its work groups and continued to work closely with city departments and staff to research and explore solutions to continue to improve efficiency and service which included: • the sale of excess city-owned property; • Phoenix.gov refresh project; • Municipal Court efficiencies; • consolidated citywide helpdesk project; • e-Banking services; • 24X7 Initiative; and • Parks and Recreation Department water efficiencies. By June 2013, the Task Force had generated over $76 million in cost savings. The Fiscal Year 2013-14 Operating Budget approved by the City Council included additional expected savings of $5.3 million, bringing the savings to $82 million through fiscal year

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2013-14. Of the $82 million reported in savings, $12.9 million was attributed to savings achieved through the three previous annual Organizational Review processes (2010 - $6.4 million, 2011 - $3.5 million, 2012 - $3.0 million). Fourth year Organizational Review savings for 2013 were approximately $7.3 million. The City of Phoenix also received the 2013 Alliance for Innovation “Outstanding Achievement in Local Government Award” for the Organizational Review process. By calendar year end 2013, it was reported to the City Council that the Task Force had reached $90.7 million in annual savings; $39.8 million to the General Fund and $50.9 million to non-General funds. The changes recommended by the Task Force and approved by the City Council have helped reduce costs substantially while maintaining or enhancing the City’s delivery of services. The current goal is to achieve $100 million in savings by December 2015. Task Force Update After serving for more than four years on the Task Force, the private sector members continue to be committed to the City’s initiative. The private sector members possess skill sets, expertise and knowledge of city operations, which uniquely positions them to provide excellent input and creditable recommendations. See Attachment 1 for the list of the private sector members of the Task Force. Moving forward, the Task Force will be more focused on specific issues needing thoughtful discussion, strategic approaches, and creative solutions. Over the next several months, the Task Force will be working closely with Parks, Street Transportation and the Public Works Departments to address the maintenance issues of citywide parks and streets landscaping and building maintenance. Over the last four years, the Task Force has made significant contributions because of the leadership of the Mayor and City Council, the Finance, Efficiency, Economy and Sustainability Subcommittee, and the ongoing diligence of many dedicated individuals both staff and community representatives that have served on the Task Force. Moving forward in its new direction, the Task Force will provide ongoing reports to the Finance, Efficiency, Economy and Sustainability Subcommittee on the progress of its efforts. RECOMMENDATION This report is for information and discussion only; no Council action is required.

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Attachment 1

INNOVATION AND EFFICIENCY TASK FORCE MEMBERS

Private Sector Community Leaders Bill Barquin Chief Operations Officer Radio Campesina Mark Dobbins Sr. Vice President SUMCO Phoenix Corporation Sara Fluery (appointed 2014) President BJC Public Relations Don Hamill Roger Peck President Peck & Associates

Richard Rea Principal Adobe Business Consulting and Financial Services Diane Scherer Chief Executive Officer Phoenix Association of Realtors Martin Shultz Senior Policy Director Brownstein Hyatt Farber Schreck, LLP William Smith David Tierney Attorney Sacks Tierney, P.A.

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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 4

CITY COUNCIL REPORT

TO: James P. Burke, Acting Parks and Recreation Director

FROM: Ann Wheat, Acting Deputy Director Downtown Division

SUBJECT: NONPROFIT FACILITY OPERATORS UPDATE

This report provides the Finance, Efficiency, Economy and Sustainability Subcommittee with an update on the Parks and Recreation Department (PRD) nonprofit operated facilities. ISSUE Beginning in 2012, PRD operating agreements have required nonprofit facility operators to submit quarterly reports demonstrating their progress fulfilling service delivery levels outlined within their operating agreements. Reported information includes: number of participants served, total hours of services provided, types of activities provided, volunteer service, facility usage by outside sources, highlights and challenges. DISCUSSION For fiscal year 2012-13, 14 nonprofit operators submitted quarterly reports, including ten nonprofits selected through the RFP process for shuttered facilities and four of the Department’s longstanding affiliated nonprofit operators: Japanese Friendship Garden, Irish Cultural Center, Shemer Art Center and Museum, and Heritage Park Guild. These long-term operators voluntarily agreed to participate in the quarterly and annual reporting process to help PRD develop a more accurate picture of the considerable value its nonprofit partners bring to the community. Third Quarter Trends A comparison of quarterly reporting from April-June 2012 to April-June 2013 showed the following trends:

Total user visits for the quarter increased from approximately 32,000 to 46,000 Total hours of services provided increased from approximately 81,000 to over

91,000 Average length of user experience decreased from 2.5 to 2.0 hours Volunteer participation decreased from approximately 875 to 700 Total volunteer hours decreased from approximately 16,000 to 12,000 Value of volunteer service decreased from approximately $320,000 to $240,000

Annual Trends During Fiscal Year 2012/13, nonprofit operators reported providing a total of 555,609 hours of public services for Phoenix residents. Services included visual and performing arts classes, sports, afterschool and general recreation activities, academic support,

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teen programs, special events and festivals, environmental education, guided hikes, mountain rescue training, arts and cultural programs and exhibits, and equestrian activities. Additionally, a total of 4,258 volunteers provided 65,350 volunteer hours valued at approximately $1,274,985. Achievements for the fiscal year included the following:

In spite of current economic challenges, all but one of the nonprofit operators selected through the RFP process are still successfully operating PRD shuttered facilities. In December 2013, 100 Black Men of Phoenix, the nonprofit operator of South Phoenix Youth Center, gave notice to terminate its agreement due to insufficient resources to cover operating expenses.

Tovrea Carraro Society at Tovrea Castle added an additional tour day for which tickets sold quickly. Docent and volunteer training and recruitment was expanded to help meet demand, and the Board of Directors submitted a comprehensive business plan for Tovrea’s operation.

Phoenix Center for the Arts increased class enrollment by 110% and offered the first Phoenix Festival for the Arts, at Margaret T. Hance Park, with more than 10,000 attendees.

Victoria Foundation at Grant Park, Phoenix Day at Central Park, and Downtown Urban Community Kids at Smith Park continued offering afterschool programming that provided structure and safety to school age youth.

North Mountain Visitor Center expanded services to include Girl Scout programs, Wilderness EMT certification trainings, and launched an outdoor music festival.

An operating agreement for Camp Colley was completed with Arizona Parks and Recreation Fellowship, a 501(c)(3) nonprofit organization, to assume program responsibilities, with Camp Colley Foundation continuing its commitment to raising funds for camp operations and capital improvements.

All facilities noted that PRD was helpful in resolving facility issues in a timely manner.

Operators reported several challenges, the most common being difficulty identifying funding sources to meet operating costs. As part of its quarterly nonprofit operators meetings, in June 2013, the Department offered a free collaborative fundraising workshop conducted by a Certified Fundraising Professional, for all nonprofit operators. The workshop was well received and a number of arts and cultural organizations have begun planning their first festival at Margaret T. Hance Park. Lastly, in an effort to streamline reporting for the nonprofits, staff created an online report template. The transition has gone fairly smoothly and staff continues to refine the process to ensure that consistent and accurate information is reported. RECOMMENDATION This report is for information only.

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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 5

CITY COUNCIL REPORT

TO: Rick Naimark

Deputy City Manager

FROM: Phil McNeely

Environmental Programs Manager

SUBJECT: 2014 AIR QUALITY UPDATE

This report provides the Finance, Efficiency, Economy and Sustainability Subcommittee an update of the region’s air quality status and the City’s role in improving the regional air quality for particulates and ozone. THE ISSUE The Maricopa County region currently records elevated, and at times unhealthful levels, of three pollutants: ozone, coarse particulate (PM10, or particulate 10 microns or less in diameter), and fine particulate (PM2.5, or particulate 2.5 microns or less in diameter). As a result of historical levels found to be above the federal health standard, the Environmental Protection Agency has classified the region as “not attaining” the standard for ozone and PM10. For PM2.5, the region currently attains the standard, despite several days of unhealthful levels during the end-of-year holidays. Ozone Ozone pollution is a summer phenomenon that occurs when combustion sources, such as vehicle exhaust and power plant emissions, combine with other industrial compounds and are exposed to the hot summer sun. Ozone is a severe respiratory irritant that can damage lung tissue while aggravating respiratory diseases and can make people more susceptible to respiratory infections. Regional programs, such as clean vehicle fuels, vehicle emissions inspections, and vapor recovery systems at fueling stations and fuel storage facilities have been successful at reducing ozone levels in the Valley. While average concentrations of ozone have declined over the last ten years, levels since 2009 have started to increase slightly, most likely due to a combination of weather conditions and general growth in sources. In 2013, ozone levels violated the standard at half of the 20 sites that monitor ozone in the Valley. If EPA, based on health risk information, is successful with its current proposal to strengthen the federal ozone health standard, reduction efforts will become significantly more challenging. EPA has not yet determined where it intends to set the proposed standard. While there is no formal City ozone program, Phoenix helps reduce ozone generation by supporting the expansion of the light rail and transit systems. Phoenix also conducts extensive outreach through newsletters and media to both the public and staff on the importance of using greener products, and notification to employees of predicted High

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Pollution Advisories so they can make arrangements to use carpool, bus or other alternative commuting to reduce tailpipe emissions. Particulate Matter (PM-10) Coarse particulate concentrations that exceed the federal health standard in the Valley are a result of two weather patterns, dust storms and winter stagnation when too little air movement exists to disperse pollutants. In recent years, the Maricopa County Air Quality Department (MCAQD) has been successful through its dust control efforts at minimizing the dust problem during winter stagnation periods. However, dust storms due to high wind events continue to be a problem. The Clean Air Act (the Act) and EPA address and provide allowances for dust storms in their Exceptional Events Rule. These rules do not count elevated dust concentrations that exceed health standards if the weather conditions are beyond the control of local reduction efforts. In July 2013, EPA agreed to approve 17 of the 18 Exceptional Events packages addressing local dust storms submitted by the Arizona Department of Environmental Quality (ADEQ). This action cleared the way for an EPA determination that the region had attained the PM10 standard. In January 2014, EPA proposed to approve the region’s air quality plan and confirm that the area has met the federal PM10 health standard leading to our region securing the clean air “in attainment” status from EPA for PM10. EPA’s final approval and determination is expected later this year after the close of the public comment period. The City has historically been very active in contributing to the regional dust control effort. City properties are routinely inspected by Office of Environmental Programs (OEP), and the Aviation, Neighborhood Services and other departments to ensure they are compliant with County dust stabilization standards. OEP partnered with the MCAQD to provide certified dust control training to over 200 City employees last year. Over the last ten years, OEP and the Street Transportation Department have spent over $22 million in dust control efforts, including removing dumping, cleaning and stabilizing 12 acres of the Salt River bank, and dust proofing alleys, shoulders and other rights-of way. In 2011, the Dust Reduction Task Force was established to improve dust control preparations through better city-wide communication and coordination. As part of the Task Force recommendations, the outreach effort included the production of three training videos, distribution of more than 7,500 brochures and more than 25 presentations. OEP is charged with notifying appropriate department staff when high winds are predicted so formal dust control procedures and precautions are implemented. Outreach efforts now include air quality and dust control presentations in the Phoenix Afterschool Centers (PAC) Program with a train-the-trainer element to ensure the program will continue. Particulate Matter (PM-2.5 or soot) Fine particulate or PM2.5 (soot) is extremely small and is caused locally by wood smoke from fireplace and outdoor recreational wood burning. The level of these activities increase dramatically during the end-of-year holidays (Thanksgiving through New

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Year’s Day) and cause poor air quality that exceeds the federal health standard. Soot can travel deep into the lungs and even directly into the bloodstream where it can damage the respiratory and cardiovascular systems. It is problematic for our most sensitive populations, including the young and elderly and those with pre-existing respiratory conditions including asthma. In an attempt to reduce recreational burning this winter, MCAQD significantly increased its outreach efforts with a kick off news conference on December 12, and expanding the message onto billboards, radio and television. Phoenix supported the County’s effort with its own outreach internally to City staff by use of internal newsletters, broadcast emails of No-Burn Days, and news stories on the City’s Inside Phoenix webpage. Externally, Phoenix conducted outreach through the PAC program, Channel 11 news stories, interviews, and the Neighborhood Services Department newsletter. RECOMMENDATION This report is for information and discussion only. No action is required.

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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 6

CITY COUNCIL REPORT

TO: Ed Zuercher

City Manager

FROM: Lionel Lyons

Interim Human Resources Director

SUBJECT: IMPACT OF HEALTH CARE REFORM PROVISIONS ON CITY OF PHOENIX HEALTH INSURANCE COSTS

This report provides information to the Finance, Efficiency, Economy and Sustainability Subcommittee regarding the estimated financial impact of Health Care Reform provisions on the City of Phoenix health insurance costs. THE ISSUE To assess the impact of the Patient Protection and Affordable Care Act (ACA), enacted in March 2010, on the City’s insurance coverage and associated costs, staff worked with contracted benefits consulting firm actuaries and consultants. Impacts from the ACA started soon after enactment and provisions will continue to be implemented until at least 2020. Attachment 1 shows a timeline of health care reform implementation. ACA has required the following changes to the City’s medical insurance plans:

Dependents up to age 26 must be covered with limited exceptions. Other mandatory benefit changes also affected plan costs, including full

coverage for preventative services, no annual limits, and no exclusions for pre-existing conditions.

Recommended preventative health services for women are required, usually without cost-sharing, effective January 1, 2012.

New fees were added, including a reinsurance fee of $63 per member in 2014 imposed on insurers and third-party administrators. In addition, a fee of $1 per plan member for 2013 and $2 for 2014, and indexed after that until it sunsets in 2019, was assessed to find the Patient Centered Outcomes Research Trust Fund.

Specific processes must be followed for both internal claims and external appeals to ensure ACA compliance, effective January 1, 2012.

Summary of benefits and coverage must be prepared and distributed, along with a glossary of terms, beginning as early as September 23, 2012.

W-2s must include the cost of employer-sponsored health insurance coverage for informational purposes, effective with 2012 Form W-2s issued in January 2013.

For the plan year that began on January 1, 2014, the needed increase for medical insurance coverage for employees was 4.0 percent of which 1.2 percent was a result of Health Care Reform provisions. The financial impact of this 1.2 percent was just over $2 million dollars and is paid out of the Health Care Benefits Trust Fund.

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RECOMMENDATION This report is provided for information only.

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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 7

CITY COUNCIL REPORT

TO: Danny Murphy Acting Assisting City Manager

FROM: Toni Maccarone Public Information Director

SUBJECT: MARKETING PARTNERSHIP PROGRAM UPDATE AND CITYWIDE HEALTHY VENDING REQUEST FOR PROPOSALS

This report provides an update on the Marketing Partnership Program and requests authorization to issue a Request for Proposals (RFP) for a Citywide Healthy Vending initiative. THE ISSUE Nationally, some cities have studied and implemented municipal marketing strategies for their communities. San Diego, Dallas, Chicago and New York are examples that have generated millions of dollars through various marketing partnerships with businesses. The city of Phoenix recognizes the potential economic benefits of exploring new revenue-generating strategies, and in 2010 launched the city’s Marketing Partnership Program. The goals of the city’s Marketing Partnership Program are to generate revenue for the city’s General Fund through innovative programs and develop mutually beneficial business partnerships. The Public Information Office leads the program, coordinating a multi-departmental committee of staff members. Prescription Drug Discount Card Program The first successful program is the Prescription Drug Discount Card program, which has generated more than $230,000 for the General Fund and saved residents more than $13 million in prescription drug costs in three years. Service Line Protection Program The second successful partnership is the Service Line Protection Program, an optional warranty program for residential sewer and/or water lines. Since launching in Fall 2012, this program has assisted more than 1,000 residents with repairs, and generated nearly $560,000 for the city’s General Fund. Business partner SLWA sends letters to homeowners twice a year, with the spring campaign letters going out in mid-February. Overall, the Marketing Partnership Program has generated nearly $800,000 for the General Fund since inception, with no cost to the city. OTHER INFORMATION In 2012, the Marketing Partnership Program team began researching the possibility of a Citywide Healthy Vending initiative. This initiative would provide: (1) healthy vending

25

choices for patrons and employees that mirror Maricopa County’s Healthy Vending Guidelines, (2) beverage, snack, and limited non-alcoholic beverage pouring rights opportunities for vendors in the business community, (3) the opportunity for greater consistency in the way the city’s vending opportunities are managed, (4) potential recycling opportunities through vending machine innovations and partnership programs, and (5) potential revenue to the city. The Request for Proposals would include 300+ beverage and snack vending machines located throughout the city at various city facilities. This includes machines that are open to the public, as well as machines available to the 13,000 city employees. Non-alcoholic beverage pouring rights also will be an option in the RFP at approximately six golf courses, four sports complexes, and two cafeterias, with more than 50 beverage taps total. The RFP criteria the evaluation panel will consider include the following: Revenue to the City: (0-400 points) Qualifications & Experience of Firm, Particularly with Healthy Vending Initiatives: (0-300 points) Customer Service and Business Plan: (0-300 points) TOTAL: 1,000 points RECOMMENDATION This report provides an update on the Marketing Partnership Program and requests authorization to issue a Request for Proposals (RFP) for a Citywide Healthy Vending initiative.

26

Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 8

CITY COUNCIL REPORT

TO: Danny Murphy

Acting Assistant City Manager

FROM: Rob Sweeney

Acting Chief Information Officer

SUBJECT: FIVE-YEAR INFORMATION TECHNOLOGY PLAN

This report provides the Finance, Efficiency, Economy and Sustainability Subcommittee information on the Five-year Information Technology (IT) Plan. THE ISSUE The City’s mission is providing excellent services to the public, and technology has become fundamental to that goal. Technology offers faster, more efficient and secure services, and creates new means for residents and businesses to communicate, interact, and conduct business with the City. Technology enhances employee productivity and reduces operating costs. Current initiatives, such as online permitting, provide speed and efficiency to businesses, while mobile technology allows residents to easily report graffiti in their neighborhoods. Future technology advancements rely on a plan to support, renew and replenish the City’s infrastructure. The Innovation and Efficiency Task Force advocated moving forward with multiple technology projects to deliver significant efficiency gains. Additionally, in 2013 the City Manager, working closely with Vice Mayor Gates and the Finance, Efficiency and Economy Subcommittee, created the Task Force on Technology Advancement to involve leaders in business, technology, academia and other government agencies in the development of the City’s IT Plan. Information Technology Services worked with these groups in developing the plan, and also collaborated with City departments to identify their most critical technology needs. The Task Force on Technology Advancement supports the proposed plan, and it has also been approved by the City’s IT Governance Board, an executive-level body chaired by the Acting City Manager. The plan represents the most critical technology needs of the City over the next five years. OTHER INFORMATION In recent years, as the City addressed significant budget shortfalls, General Fund technology investments declined. The refresh cycle of technology infrastructure, such as network components that connect the City’s computers to each other, was delayed in order to address other pressing needs of the City. The City’s average general fund spend on hardware and software assets over the last ten years has been approximately $3.6 million per year.

27

The City now faces the challenge that 85% of the City’s network infrastructure is approaching end-of-life, and replacement parts will no longer be made available by the vendors. The most critical proposals in the attached Five-year IT Plan are infrastructure, such as the data network, telephone system, and radio communication. These are projects which are necessary to run the City’s business, or to “keep the lights on.” However, the projects in the plan will not simply replace current technologies with similar ones. Rather, replacement technologies, existing in both private and public clouds, offer newer capabilities, greater efficiency, and more potential for transformational changes. While the projects in the plan are necessary to keep the systems viable, support public safety communication, and address risks to the City, they will also provide greater employee efficiency, mobile technologies for staff and residents, and a platform to expand capabilities for services to the public. RECOMMENDATION This report is for information and discussion. Staff requests the Finance, Efficiency, Economy and Sustainability Subcommittee review and discuss the Five-year IT Plan (Attachment A). Based on feedback, staff will return to the Subcommittee and Council with a proposed schedule and funding alternatives.

28

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emen

t clo

ud

back

-up

for d

ocum

ent a

rchi

ving

.

23,

689

48,

649

29,1

89

Crit

ical

Tec

h In

frast

ruct

ure

17R

edes

ign

the

Avia

tion

Dep

artm

ent's

Pub

lic-

Faci

ng W

ebsi

te

The

curre

nt s

kyha

rbor

.com

web

site

des

ign

and

arch

itect

ure

is 5

yea

rs o

ld. T

he w

ebsi

te is

a k

ey to

ol

used

to c

omm

unic

ate

with

cus

tom

ers

and

ensu

re S

ky

Har

bor's

sta

tus

as a

wor

ld c

lass

Airp

ort.

80,

000

80,

000

-

Crit

ical

Tra

nspa

renc

y /

Web

/ M

obilit

y

32

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

18In

crea

se E

ffici

ency

of F

ile

Man

agem

ent f

or V

ideo

an

d Au

dio

Editi

ng fo

r Ph

oeni

x C

hann

el 1

1

Inte

rnal

rout

er a

nd fi

le s

tora

ge fo

r vid

eo a

nd a

udio

file

s us

ed in

TV

prod

uctio

n, e

ditin

g, a

nd tr

ansm

issi

on. A

ro

uter

and

sto

rage

sys

tem

cre

ates

effi

cien

cies

for

mov

ing

larg

e (i.

e., 1

0Gig

) file

s in

to n

etw

orke

d TV

edi

t ro

oms.

95,

000

1

75,0

00

17

5,00

0 C

ritic

al T

rans

pare

ncy

/ W

eb /

Mob

ility

19U

pgra

de A

pplic

atio

n fo

r Ac

coun

ts P

ayab

le

Wor

kflo

w in

the

SAP

Fina

ncia

l Sys

tem

IXO

S/O

penT

ext a

pplic

atio

n up

grad

e. It

is n

eces

sary

to

upgr

ade

the

Ixos

app

licat

ion

serv

er. T

he a

pplic

atio

n is

no

w g

one

past

the

"pas

t mai

nten

ance

" dat

e of

Mar

ch

2012

. Thi

s ap

plic

atio

n is

an

anci

llary

pro

duct

to th

e SA

P. It

is u

sed

as th

e do

cum

ent m

anag

emen

t fun

ctio

n to

sto

re d

ocum

ents

and

arc

hive

runs

in a

nea

r lin

e (n

ot

on th

e da

taba

se) s

olut

ion.

Its

prim

ary

busi

ness

nee

d is

pa

rt of

the

acco

unts

pay

able

wor

kflo

w.

60,

000

60,

000

36,0

00

Crit

ical

Tec

h In

frast

ruct

ure

20In

crea

se S

erve

r and

St

orag

e C

apab

ility

for

Crit

ical

Ope

ratio

ns o

f the

Pu

blic

Wor

ks D

epar

tmen

t

Rep

lace

6 s

erve

rs, t

wo

Stor

age

Area

Net

wor

k (S

AN),

and

one

back

up u

nit.

The

serv

er e

quip

men

t sup

ports

th

e ge

nera

l and

ent

erpr

ise

fund

ed c

ritic

al o

pera

tions

of

the

Publ

ic W

orks

Dep

artm

ent.

2

40,0

00

2

40,0

00

12

0,00

0 C

ritic

al T

ech

Infra

stru

ctur

e

21U

pgra

de o

r Rep

lace

the

Tech

nolo

gy th

at

Bala

nces

the

Dem

and

Impo

sed

by A

pplic

atio

ns

in th

e C

ity's

Dat

a C

ente

rs

for S

ecur

ity a

nd E

ffici

ent

Ope

ratio

ns

The

Cis

co A

CE,

whi

ch s

uppo

rts w

ebsi

te lo

ad b

alan

cing

is

in C

isco

's en

d-of

-life

pro

cess

in w

hich

Cis

co is

dr

oppi

ng a

ll su

ppor

t for

the

prod

uct a

nd w

ith n

o re

plac

emen

t. An

upg

rade

to th

e pl

atfo

rm is

nec

essa

ry to

su

ppor

t thi

s te

chno

logy

. In

addi

tion,

ther

e w

ill be

a n

eed

to p

rovi

de lo

ad b

alan

cing

of a

pplic

atio

ns b

etw

een

the

DC

's an

d w

eb a

pplic

atio

n fir

ewal

ling

for a

dditi

onal

se

curit

y.

3

68,0

00

6

08,0

00

36

4,80

0 C

ritic

al T

ech

Infra

stru

ctur

e

33

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

22R

epla

ce E

nd-o

f-Life

N

etw

ork

Com

pone

nts

for

the

Phoe

nix

Con

vent

ion

Cen

ter

Net

wor

k sw

itche

s w

ill re

ach

end-

of-li

fe a

nd w

ill no

lo

nger

be

supp

orte

d, a

nd m

ust b

e re

plac

ed.

2

50,0

00

5

50,0

00

11

0,00

0 H

igh

Tec

h In

frast

ruct

ure

23En

hanc

e D

ata

Stor

age

Cap

abilit

ies

for t

he

Phoe

nix

Con

vent

ion

Cen

ter

The

curre

nt S

AN s

olut

ion

was

impl

emen

ted

to m

eet

depa

rtmen

ts' s

tora

ge n

eeds

for 5

yea

rs. S

ever

al

com

pone

nts

have

and

will

reac

h en

d-of

-life

cyc

le in

ca

lend

ar y

ears

201

3/20

14.

87,

000

3

41,0

00

6

8,20

0 H

igh

Tec

h In

frast

ruct

ure

24M

ake

Nec

essa

ry

Tech

nica

l Upg

rade

s to

th

e C

ity's

Cus

tom

er C

are

and

Billin

g Sy

stem

Use

d to

cre

ate

and

supp

ort t

he

City

Ser

vice

s Bi

ll.

Cus

tom

er C

are

and

Billin

g So

ftwar

e U

pgra

de. T

he

upgr

ade

will

brin

g th

e ap

plic

atio

n en

vior

nmen

t to

the

last

est v

ersi

on to

ens

ure

ongo

ing

supp

ort.

6,8

33,6

69

6,8

33,6

69

-

Hig

h E

ffici

ent

Ope

ratio

ns

25Au

tom

ate

Busi

ness

Pr

oces

ses

to A

llow

the

Stre

ets

Dep

artm

ent t

o C

ompe

te fo

r Fed

eral

Fu

nds

Stre

et T

rans

porta

tion

requ

ires

an A

sset

and

Pro

ject

M

anag

emen

t sys

tem

to c

ompe

te fo

r Fed

eral

fund

s. A

s pa

rt of

that

pro

ject

, Sha

rePo

int E

nter

pris

e an

d In

fopa

th

will

be re

quire

d to

mak

e fu

ll us

e of

aut

omat

ion

and

anal

ysis

tool

s. T

his

requ

est f

ocus

es o

n In

fopa

th to

cr

eate

form

s an

d es

tabl

ish

wor

kflo

ws

for b

usin

ess

proc

esse

s an

d no

tific

atio

ns.

1

01,6

00

2

03,2

00

6

7,05

6 H

igh

Rev

enue

Pr

otec

tion

26C

onso

lidat

e Sy

stem

s an

d M

ake

Secu

rity

Upg

rade

s to

Mai

ntai

n a

Secu

re

Net

wor

k En

viro

nmen

t for

Av

iatio

n

Mer

ging

the

disp

arat

e no

n-en

terp

rise

netw

orks

will

sign

ifica

ntly

redu

ce th

e ne

twor

k ha

rdw

are

and

add

secu

rity.

A m

anag

ed In

trusi

on P

reve

ntio

n Sy

stem

(IPS

) is

nee

ded

to m

aint

ain

a se

cure

net

wor

king

env

ironm

ent

and

adeq

uate

ly p

rote

ct c

ritic

al IT

ser

vice

s fro

m

unw

ante

d se

curit

y br

each

es a

nd m

alic

ious

cyb

er

atta

cks.

1,2

50,0

00

1,7

50,0

00

-

Hig

h In

fo T

ech

Secu

rity

34

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

27Ex

pand

Bus

ines

s In

tellig

ence

(BI)

Cap

abilit

ies

and

Met

hodo

logy

to In

crea

se

and

Impr

ove

the

Dat

a th

e C

ity U

ses

to M

ake

Busi

ness

Dec

isio

ns

Leve

rage

the

curre

nt B

I Tec

hnol

ogy

Fram

ewor

k an

d M

etho

dolo

gy to

qui

ckly

and

effi

cien

tly b

ring

desi

red

syst

ems

live.

Thi

s ex

pans

ion

will

incr

ease

the

avai

labi

lity

of c

ritic

al in

form

atio

n ne

eded

to m

ake

info

rmed

dec

isio

ns, p

rote

ct a

nd s

ecur

e re

venu

e,

impr

ove

oper

atio

nal e

ffici

ency

, whi

le m

axim

izin

g ex

istin

g in

vest

men

ts.

2,8

60,0

00

3,9

22,0

00

2,35

3,20

0 H

igh

Bus

ines

s In

tellig

ence

28R

epla

ce a

nd U

pgra

de

Fire

wal

ls to

Incr

ease

Se

curit

y fo

r the

Fire

D

epar

tmen

t's C

ompu

ter

Net

wor

k

This

repl

aces

an

obso

lete

net

wor

k fir

ewal

l and

up

grad

es a

sec

ond

firew

all t

o pr

ovid

e ne

twor

k se

curit

y fo

r the

Fire

Dep

artm

ent c

ompu

ter n

etw

ork.

18,

000

32,

400

32,4

00

Hig

h T

ech

Infra

stru

ctur

e

29Im

plem

ent a

n As

set

Trac

king

and

Pro

ject

M

anag

emen

t Sys

tem

to

Allo

w th

e St

reet

s D

epar

tmen

t to

Com

ply

with

Fed

eral

Reg

ulat

ions

in

ord

er to

Com

pete

for

Gra

nts

Und

er n

ew F

eder

al g

uide

lines

, ass

et tr

acki

ng is

re

quire

d to

suc

cess

fully

com

pete

for f

undi

ng. S

treet

Tr

ansp

orta

tion

will

need

to d

evel

op (r

euse

, buy

, bui

ld)

an a

sset

and

pro

ject

man

agem

ent s

yste

m to

com

pete

fo

r Fed

eral

fund

s fo

r pro

ject

s. O

ffice

201

0 w

ill be

re

quire

d to

mak

e fu

ll us

e of

aut

omat

ion

and

anal

ysis

to

ols.

2,6

36,5

69

3,2

56,5

69

1,07

4,66

8 H

igh

Rev

enue

Pr

otec

tion

30Im

plem

ent a

Sta

ndar

d W

ork

Ord

er S

yste

m(s

) th

at W

ill C

onne

ct w

ith

Exis

ting

Appl

icat

ions

and

Al

low

Mob

ile D

evic

es to

be

Use

d in

Pro

cess

ing

Wor

k O

rder

s

Stan

dard

ize

Wor

k O

rder

(WO

) sys

tem

s an

d m

obile

so

lutio

ns fo

r tho

se W

O s

yste

ms

to b

e us

ed b

y ci

ty s

taff.

Th

e ke

y co

ncep

t is

to s

ettle

on

the

one

or tw

o be

st fi

t W

O s

yste

ms

and

use

thos

e fo

r all

new

requ

este

d ap

plic

atio

ns. T

his

wou

ld a

lso

appl

y to

mak

ing

thes

e ap

ps m

obile

-read

y w

ith h

ardw

are

and

softw

are

to

com

mun

icat

e w

ith th

e ba

ck-e

nd s

yste

m.

1,4

00,0

00

4,8

00,0

00

2,88

0,00

0 H

igh

Effi

cien

t O

pera

tions

35

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

31C

onso

lidat

e Ag

ing

Appl

icat

ion

Serv

ers

onto

an

a P

re-B

uilt

Har

dwar

e an

d So

ftwar

e Pl

atfo

rm

We

are

curre

ntly

usi

ng c

omm

odity

har

dwar

e fo

r our

ap

plic

atio

n se

rver

s w

ith w

eblo

gic

as th

e m

iddl

e tie

r. M

ost o

f the

se s

erve

rs a

re a

t end

-of-l

ife a

nd n

eed

repl

acin

g. C

onso

lidat

ing

onto

an

engi

neer

ed s

olut

ion

will

save

mon

ey a

nd p

rovi

de th

e be

nefit

from

de

velo

ping

a la

rger

sup

port

base

.

2,4

00,0

00

4,3

20,0

00

2,59

2,00

0 H

igh

Tec

h In

frast

ruct

ure

32R

epla

ce th

e Ag

ing

Softw

are

Pack

age

used

to

Col

lect

Sal

es T

ax,

Park

ing

Fine

s, W

ater

U

tility

and

Hou

sing

Pa

ymen

ts

Rep

lace

Cas

hier

for W

indo

ws

(CFW

), th

e so

ftwar

e pa

ckag

e us

ed b

y Fi

nanc

e Ba

nkin

g &

Cas

hier

ing

and

Wat

er C

usto

mer

Ser

vice

(Rem

ittan

ce/D

elin

quen

ts) f

or

taki

ng s

ales

tax,

not

ice

of v

iola

tion

(par

king

), ho

usin

g,

and

wat

er u

tility

pay

men

ts.

2

10,0

00

2

10,0

00

4

2,00

0 H

igh

Rev

enue

Pr

otec

tion

33Im

plem

ent T

ime

& La

bor

and

Abse

nce

Man

agem

ent C

apab

ilitie

s of

the

HR

Sys

tem

to

Man

age

Empl

oyee

s' Le

ave

Trac

king

and

Pa

yrol

l Pro

cess

ing

Impl

emen

t a T

ime

& La

bor /

Abs

ence

Man

agem

ent

solu

tion

to a

utom

ate

payr

oll a

nd le

ave

track

ing

of

empl

oyee

s.

12,0

00,0

00

2

0,63

0,00

0

12,

378,

000

Hig

h E

ffici

ent

Ope

ratio

ns

34Im

plem

ent a

n O

pen

Dat

a Pr

ogra

m a

nd R

elat

ed

Polic

ies

Dev

elop

Pol

icy

and

nece

ssar

y in

frast

ruct

ure

for a

n O

pen

Dat

a In

itiat

ive.

5

00,0

00

5

00,0

00

30

0,00

0 H

igh

Tra

nspa

renc

y /

Web

/ M

obilit

y

35In

itiat

e a

Proj

ect t

o An

alyz

e C

ity A

pplic

atio

ns

to C

onso

lidat

e Si

mila

r Sy

stem

s an

d R

emov

e O

ut-d

ated

or R

edun

dant

Sy

stem

s

Appl

icat

ion

Rat

iona

lizat

ion

- C

reat

e a

stud

y to

eva

luat

e th

e m

ultip

le a

pplic

atio

ns th

at m

ay c

o-ex

ist w

ith a

noth

er

appl

icat

ion

or e

limin

ate

the

hom

e-gr

own

appl

icat

ion

and

mig

rate

into

an

exis

ting

appl

icat

ion.

2

50,0

00

2

80,0

00

16

8,00

0 H

igh

Effi

cien

t O

pera

tions

36

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

36U

pgra

de o

r Rep

lace

the

Appl

icat

ion

that

Man

ages

th

e C

ity's

Ret

irem

ent

Info

rmat

ion

Syst

em

Ret

irem

ent S

yste

m (P

ensi

on u

pgra

de/re

plac

emen

t st

udy

(Pen

sion

Gol

d). D

eter

min

e so

lutio

n to

kee

p or

re

plac

e cu

rrent

sol

utio

n. Im

plem

entin

g de

cisi

on m

ay

requ

ire a

noth

er p

ropo

sal.

Firs

t ste

ps w

ould

be

a ga

p an

alys

is w

ith th

e cu

rrent

sys

tem

, the

n a

fit/g

ap a

naly

sis

of o

ther

exi

stin

g sy

stem

s.

30,

000

9

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ent

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reat

men

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view

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vent

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o En

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cilit

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mai

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sta

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acc

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wor

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ders

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SAP

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orm

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CC

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licat

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whi

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ld. T

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tech

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ould

impr

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k fo

rce

effic

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allo

win

g st

aff t

o ha

ve re

al-ti

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plic

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w N

eigh

borh

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Serv

ices

Sta

ff to

R

emot

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thro

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Mob

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Nei

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SD) i

s in

the

last

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ase

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new

web

app

licat

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calle

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yNSD

. Thi

s ap

plic

atio

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s m

any

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rate

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prov

e pr

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o ob

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the

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ctic

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form

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's bu

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tives

.

27,

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27,

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h T

rans

pare

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eb /

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ility

38

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

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utiv

e O

verv

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/Des

crip

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Firs

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iorit

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44U

tiliz

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ftwar

e to

Allo

w

Nei

ghbo

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d Se

rvic

es'

Web

App

licat

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to

Inte

grat

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e SA

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nanc

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m

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onne

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r SAP

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ize

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are

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grat

es

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and

myN

SD. T

he s

oftw

are

is c

ontro

lled

by

priv

ilege

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d w

ill en

able

SAP

peo

ple

to d

ecid

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hat

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onne

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an a

cces

s. T

his

syst

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tem

in

tegr

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plac

es a

ll fu

ture

nee

ds fo

r web

ser

vice

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rans

pare

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/ W

eb /

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ility

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epla

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n En

d-of

-Life

Ap

plic

atio

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r the

Stre

ets

Tran

spor

tatio

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epar

tmen

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The

appl

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EAST

is a

t the

end

-of-l

ife s

uppo

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repl

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app

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Effi

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vend

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long

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oftw

are

supp

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or

the

wire

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Prof

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Se

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es to

Ass

ist i

n C

ityw

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nolo

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chite

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an

esse

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t of a

Mas

ter

Plan

. Inf

orm

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ized

app

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enab

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nced

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ncre

ases

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ficie

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ffici

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lot a

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ject

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solid

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evic

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onso

lidat

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t a p

roje

ct th

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cons

olid

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var

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sys

tem

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ch a

s AV

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eras

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pap

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ork

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2

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Nor

mal

Tra

nspa

renc

y /

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obilit

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39

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

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utiv

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verv

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/Des

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Firs

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ojec

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lass

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Sha

ring

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fiden

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cont

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duct

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igna

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user

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Sens

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ared

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usin

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cus

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ers

or

gove

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ent a

genc

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ccom

plis

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itica

l City

bu

sine

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Rep

lace

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ans

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mat

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Pagi

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Effi

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epar

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Avia

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Che

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us o

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allo

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tus

Appl

icat

ion.

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roje

ct w

ill al

low

any

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er to

che

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of

his

or h

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allo

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50,

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Tra

nspa

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Web

/ M

obilit

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53U

tiliz

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Hos

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Thi

rd-

Party

Ser

vice

to T

rack

Fi

re F

ight

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Equi

pmen

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FASE

T (F

ire A

sset

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ted

Serv

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Thi

rd-p

arty

web

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ser

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fire

asse

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hel

p as

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co

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ianc

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FPA

1851

on

Sele

ctio

n, C

are

and

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Use

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Rep

lace

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). Th

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sup

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func

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ity.

1

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Ope

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55Im

plem

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Sys

tem

to

Man

age

Fibe

r Opt

ic

Cab

le A

sset

s fo

r the

Av

iatio

n D

epar

tmen

t

A vi

able

Cab

le M

anag

emen

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tem

is n

eede

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m

anag

e th

e fib

er o

ptic

cab

le a

sset

s co

ntai

ned

with

in

the

Avia

tion

Dep

artm

ent's

Ent

erpr

ise

and

Non

-En

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netw

ork

envi

ronm

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.

7

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Nor

mal

Effi

cien

t O

pera

tions

56Im

plem

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City

-wid

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eb A

pplic

atio

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rew

all

Solu

tion

to h

elp

Prev

ent

Dat

a Br

each

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ia

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App

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City

-wid

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ext G

ener

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n Fi

rew

all.

Fund

ing

for a

n R

FP to

rese

arch

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tract

, and

im

plem

ent a

City

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e w

eb a

pplic

atio

n/ne

xt-g

ener

atio

n fir

ewal

l sol

utio

n. A

ccor

ding

to th

e 20

13 V

eriz

on D

ata

Brea

ch R

epor

t, 1

in 1

0 su

cces

sful

dat

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each

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ere

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pplic

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ty's

web

-faci

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ere

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d to

be

vuln

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le

thro

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4

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57Im

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cess

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aym

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CI)

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reas

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ss

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emen

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wor

k Ac

cess

Con

trol (

NAC

) to

secu

re

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ote

acce

ss b

y en

surin

g sy

stem

s ar

e au

thor

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se

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se fo

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men

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d In

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CI)

Com

plia

nce.

Non

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pone

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s in

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2

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41

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men

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Info

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Tec

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al:

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utiv

e O

verv

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crip

tion

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t FY

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iorit

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plic

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llow

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esid

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to

Reg

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r for

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artm

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lass

es

Cla

ss is

an

appl

icat

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thro

ugh

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side

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book

cl

asse

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cilit

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ntal

and

wor

ksho

ps. C

lass

is c

urre

ntly

ru

nnin

g on

out

date

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stru

ctur

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arks

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ques

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ace

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ctiv

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whi

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plic

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arks

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the

old

infra

stru

ctur

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d Ac

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et w

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lity.

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ill be

sm

artp

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let a

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eb

view

able

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75,

000

75,0

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mal

Rev

enue

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otec

tion

59Im

plem

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soft

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unity

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onom

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ent

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anag

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mun

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and

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tere

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55,

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mal

Effi

cien

t O

pera

tions

60U

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usin

ess

Inte

lligen

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Tool

s to

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ease

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even

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reve

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fort

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taff

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venu

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0,00

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orm

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usin

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pand

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solid

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ase

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stru

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stru

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add

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ardw

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licen

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city

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racl

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vice

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exi

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pris

e an

d de

partm

enta

l bus

ines

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plic

atio

ns.

5,8

65,0

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3,51

9,00

0 N

orm

al T

ech

Infra

stru

ctur

e

42

Att

ach

men

t A

- F

ive-

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Info

rmat

ion

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hn

olo

gy

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n

Ran

kPr

opos

al:

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utiv

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verv

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crip

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Firs

t FY

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tal

GPF

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iorit

y:Pr

ojec

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lass

ifica

tion:

62U

pgra

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ata

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age

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stru

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tabi

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stor

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f su

ppor

t life

, has

reac

hed

capa

city

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is a

ffect

ing

crim

inal

just

ice

syst

em a

pplic

atio

n pe

rform

ance

.

2,7

00,0

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2,70

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orm

al T

ech

Infra

stru

ctur

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63R

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ompu

ting

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stru

ctur

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at

Supp

orts

Crit

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pera

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of t

he P

ublic

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orks

Dep

artm

ent

Rep

lace

10

serv

ers,

two

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age

Area

Net

wor

k (S

AN),

and

thei

r per

iphe

rals

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ser

ver e

quip

men

t, fo

r whi

ch

we

are

requ

estin

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plac

emen

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ding

, sup

ports

the

gene

ral a

nd e

nter

pris

e fu

nded

crit

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f the

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blic

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ks D

epar

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8

86,0

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3,00

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orm

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stru

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64En

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isas

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pute

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thro

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man

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ter R

ecov

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er fo

r Ala

rm R

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his

proj

ect w

ill pr

ovid

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re

with

an

addi

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over

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rver

at A

larm

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nd tw

o ne

w S

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allo

win

g us

to p

erfo

rm S

AN-

to-S

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plic

atio

n fo

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cur

rent

CAD

sys

tem

.

2

30,0

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11

5,00

0 N

orm

al T

ech

Infra

stru

ctur

e

65Ex

pand

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solid

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ironm

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com

mod

ate

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e D

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tmen

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r N

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terp

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2008

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lust

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envi

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com

mod

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cons

olid

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depa

rtmen

tal

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serv

er e

nviro

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ts a

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stab

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busi

ness

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uity

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havi

ng re

dund

ant s

yste

ms

at c

o-lo

catio

ns;

ITO

C a

nd I/

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ata

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ter.

3

20,0

00

19

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orm

al T

ech

Infra

stru

ctur

e

66M

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ll R

emai

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ata

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th

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viro

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any

rem

aini

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hysi

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co N

exus

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itchi

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nviro

nmen

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e N

exus

pla

tform

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impl

emen

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repl

acem

ent

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isco

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alys

t 651

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As

this

har

dwar

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t will

be n

eces

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ke a

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is p

rovi

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tform

.

2

00,0

00

12

0,00

0 N

orm

al T

ech

Infra

stru

ctur

e

43

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

67Im

plem

ent S

olar

is S

erve

r R

epla

cem

ent o

n Sc

hedu

le

Impl

emen

t Sol

aris

Ser

ver R

epla

cem

ent S

ched

ule.

45,

000

45,0

00

Nor

mal

Tec

h In

frast

ruct

ure

68U

pgra

de th

e Pu

blic

W

orks

Dep

artm

ent's

Au

tom

ated

Veh

icle

Lo

cato

r Sys

tem

Upg

rade

Aut

omat

ed V

ehic

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ocat

or S

yste

m.

5,2

00,0

00

2,60

0,00

0 N

orm

al E

ffici

ent

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ratio

ns

69Im

plem

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unda

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Com

mun

icat

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Logg

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epar

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of

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adio

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unda

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atio

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ggin

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new

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disp

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cen

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nix

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use

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rint A

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mer

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re

inci

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ire d

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redu

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t sys

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stal

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tern

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cen

ter

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for b

ack

up a

nd fa

ilove

r cap

abilit

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4

92,0

00

24

6,00

0 N

orm

al P

ublic

Saf

ety

70Au

tom

ate

the

Man

ual

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ess

of R

etrie

ving

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form

atio

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m th

e Fi

re

Dep

artm

ent's

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pute

r-Ai

ded

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patc

h Sy

stem

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ide

it to

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er C

ities

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mon

inte

rface

sol

utio

n be

twee

n Fi

re C

AD a

nd

Out

side

Citi

es E

PCR

S an

d R

MS.

Thi

s pr

ojec

t wou

ld

auto

mat

e th

e cu

rrent

man

ual m

etho

d fo

r loc

atin

g an

d re

triev

ing

info

rmat

ion

from

CAD

to p

rovi

de to

our

oth

er

citie

s th

at in

terfa

ce th

eir E

PCR

S an

d R

MS.

4

00,0

00

20

0,00

0 N

orm

al P

ublic

Saf

ety

71R

epla

ce N

etw

ork

Com

pone

nts

that

Sup

port

Con

nect

ivity

for t

he

Libr

ary

Dep

artm

ent's

Pu

blic

PC

s

Rep

lace

men

t Pub

lic N

etw

ork

Switc

hes.

The

ven

dor w

ill no

long

er s

uppo

rt th

e ne

twor

k sw

itche

s th

at th

e Li

brar

y's p

ublic

PC

s us

e fo

r con

nect

ivity

afte

r Jul

y 20

15.

39 p

ublic

sw

itche

s ar

e en

d of

life

.

3

19,8

00

31

9,80

0 N

orm

al T

ech

Infra

stru

ctur

e

44

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

72Im

plem

ent a

Sec

ure,

En

cryp

ted

Com

mun

icat

ion

Solu

tion

for E

mai

l

Ente

rpris

e Se

cure

Em

ail S

olut

ion.

Res

earc

h, c

ontra

ct,

and

impl

emen

t a s

ecur

e ci

ty-w

ide,

ent

erpr

ise

com

mun

icat

ion

solu

tion.

The

lack

of s

ecur

e en

cryp

ted

com

mun

icat

ion

open

s th

e C

ity to

sig

nific

ant f

inan

cial

pe

nalti

es a

nd le

gal l

iabi

lity

in th

e ev

ent o

f a d

ata

brea

ch

invo

lvin

g pe

rson

al id

entif

ying

info

rmat

ion

(PII)

, pr

otec

ted

heal

th in

form

atio

n (P

HI)

or o

ther

regu

late

d pr

otec

ted

info

rmat

ion.

7

07,0

00

42

4,20

0 N

orm

al In

fo T

ech

Secu

rity

73Im

plem

ent a

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utio

n to

Pr

ovid

e Pu

blic

Wor

ks

Fiel

d St

aff w

ith M

obile

C

onne

ctiv

ity to

the

SAP

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ncia

l Sys

tem

SAP

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o M

obile

Sol

utio

n - I

mpl

emen

t SAP

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lo

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ile S

olut

ion

to a

llow

Fac

ilitie

s M

anag

emen

t Div

isio

n fie

ld s

taff

to e

limin

ate

pape

r wor

k or

ders

and

util

ize

SAP.

2

76,0

00

27

6,00

0 N

orm

al E

ffici

ent

Ope

ratio

ns

74Im

plem

ent a

Sol

utio

n to

Fa

cilit

ate

Secu

re C

rimin

al

Just

ice

Exch

ange

s th

roug

h th

e M

essa

ging

In

frast

ruct

ure

for t

he

Polic

e D

epar

tmen

t

Ente

rpris

e M

essa

ging

Ser

ver a

nd S

oftw

are

- Im

plem

ent

tech

nolo

gy to

faci

litat

e in

crea

sed

crim

inal

just

ice

exch

ange

s th

roug

h th

e m

essa

ging

infra

stru

ctur

e an

d el

imin

ate

man

y cu

rrent

man

ual p

roce

sses

per

form

ed b

y st

aff w

ithin

eac

h de

partm

ent.

This

pro

posa

l will

sign

ifica

ntly

impr

ove

the

City

's ju

stic

e in

form

atio

n in

tegr

atio

n as

reco

mm

ende

d by

Pho

enix

Jus

tice

Syst

em In

nova

tions

and

Effi

cien

cy S

tudy

.

1

75,0

00

17

5,00

0 N

orm

al T

ech

Infra

stru

ctur

e

75Im

plem

ent a

Lea

rnin

g M

anag

emen

t Sys

tem

to

Trac

k R

equi

red

Cla

sses

fo

r Fire

Dep

artm

ent S

taff

Lear

ning

Man

agem

ent S

yste

m -

Impl

emen

t a le

arni

ng

man

agem

ent s

yste

m to

trac

k cl

asse

s re

quire

d by

Fire

D

epar

tmen

t sta

ff to

rem

ain

prop

erly

cer

tifie

d. It

will

help

th

e de

partm

ent d

eter

min

e w

hat c

lass

es a

re re

quire

d an

d w

hen

to o

ffer t

hem

in th

e m

ost c

ost-e

ffect

ive

man

ner p

ossi

ble.

6

00,0

00

60

0,00

0 N

orm

al E

ffici

ent

Ope

ratio

ns

45

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

76Im

plem

entin

g Au

tom

ated

Tr

acki

ng S

yste

m fo

r Fire

Fi

ghte

r Saf

ety

Equi

pmen

t

RFI

D S

yste

m to

trac

k sa

fety

equ

ipm

ent /

sup

plie

s -

Impl

emen

t sys

tem

to a

utom

ate

track

ing

of fi

re fi

ghte

r sa

fety

equ

ipm

ent,

whi

ch is

cur

rent

ly a

man

ual a

nd la

bor-

inte

nsiv

e pr

oces

s. T

he s

yste

m w

ill in

itial

ly tr

ack

safe

ty

clot

hing

but

will

expa

nd to

trac

k SC

BA s

yste

m, F

EMA

emer

genc

y eq

uipm

ent c

ache

s, v

ehic

les,

etc

.

4

00,0

00

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0,00

0 N

orm

al P

ublic

Saf

ety

77Pi

lot t

he P

rote

ctiv

e O

rder

s M

odul

e fo

r the

M

unic

ipal

Cou

rt's

Cas

e M

anag

emen

t Sys

tem

to

Con

duct

Com

plex

Cou

rt Pr

oces

ses

in a

Web

Ap

plic

atio

n

Pilo

t pro

tect

ive

orde

rs m

odul

e fo

r cas

e m

anag

emen

t sy

stem

- Th

is is

a p

roof

-of-c

once

pt p

roje

ct d

estin

ed fo

r pr

oduc

tion

use.

It w

ill de

mon

stra

te th

at c

ompl

ex re

alis

tic

cour

t bus

ines

s pr

oces

ses

can

be d

one

in a

bro

wse

r ap

plic

atio

n.

1

48,0

00

2

48,0

00

-

Nor

mal

Effi

cien

t O

pera

tions

78Im

plem

ent a

Rec

ords

M

anag

emen

t Sys

tem

for

the

Fire

Dep

artm

ent

Dep

artm

ent R

ecor

ds M

anag

emen

t Sys

tem

- Im

plem

ent

a re

cord

s m

anag

emen

t sys

tem

to tr

ack

depa

rtmen

t in

form

atio

n, c

onso

lidat

e da

ta a

nd g

ener

ate

repo

rts fo

r va

rious

age

ncie

s, a

nd c

an in

tegr

ate

into

the

Fire

's co

mpu

ter a

ided

dis

patc

h sy

stem

to re

triev

e in

cide

nt

info

rmat

ion

for s

tatis

tics

and

info

rmat

ion

eval

uatio

n.

3,2

40,0

00

3,24

0,00

0 N

orm

al P

ublic

Saf

ety

79Im

plem

ent a

City

wid

e As

set M

anag

emen

t Sy

stem

for T

rack

ing

Softw

are

City

wid

e So

ftwar

e As

set M

anag

emen

t Sol

utio

n -

Impl

emen

t a c

ityw

ide

softw

are

asse

t man

agem

ent

solu

tion.

1

04,0

00

6

2,40

0 N

orm

al E

ffici

ent

Ope

ratio

ns

80Im

plem

ent a

Mob

ile

Solu

tion

to A

llow

Fire

D

epar

tmen

t Ins

pect

ors

to

Issu

e C

itatio

ns O

n-si

te

Mob

ile In

spec

tion

Syst

em fo

r Fire

Pre

vent

ion

Staf

f -

Purc

hase

lapt

ops,

prin

ters

and

sof

twar

e to

allo

w

insp

ecto

rs to

rem

otel

y ac

cess

City

sys

tem

s an

d ge

nera

te c

itatio

ns o

n-si

te. T

his

elim

inat

es re

peat

vis

its

to a

site

just

to d

eliv

er a

cita

tion

that

mus

t hav

e a

sign

atur

e to

be

valid

.

1

32,0

00

13

2,00

0 N

orm

al P

ublic

Saf

ety

46

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

81U

tiliz

e Sc

anni

ng T

ools

to

Enha

nce

the

Fire

D

epar

tmen

t's A

sset

M

anag

emen

t Pro

cess

Asse

t man

agem

ent i

n Fi

re D

epar

tmen

t is

a la

bor-

inte

nsiv

e pr

oces

s us

ing

eith

er p

aper

sys

tem

s, m

ultip

le

spre

adsh

eets

or s

mal

l dat

abas

es. I

TS is

impl

emen

ting

an e

nter

pris

e as

set m

anag

emen

t sys

tem

(Rem

edy)

. To

impr

ove

track

ing

whi

le re

duci

ng la

bor i

nvol

ved

for t

his

syst

em, t

he F

ire D

epar

tmen

t wan

ts to

impl

emen

t ba

rcod

e re

ader

s.

3

24,0

00

32

4,00

0 N

orm

al P

ublic

Saf

ety

82Is

sue

Libr

ary

Car

ds

Onl

ine

Onl

ine

Libr

ary

Car

d Is

suin

g - T

he L

ibra

ry w

ill be

im

plem

entin

g a

proc

ess

of is

suin

g lib

rary

car

ds to

cu

stom

ers

onlin

e up

on re

ques

t. C

usto

mer

-sub

mitt

ed

Info

rmat

ion

will

be v

alid

ated

to v

erify

they

are

ent

itled

to

serv

ices

and

an

activ

e ca

rd n

umbe

r will

be is

sued

.

86,

000

86,0

00

Nor

mal

Bus

ines

s In

tellig

ence

83U

pgra

de th

e C

ompu

ting

Net

wor

k at

Sen

ior

Cen

ters

Net

wor

k U

pgra

de a

t Sen

ior C

ente

rs -

inst

all f

iber

and

up

grad

e th

e ne

twor

k to

Cen

tury

Lin

k's M

OE

serv

ice.

Fo

ur o

f HSD

's Se

nior

Cen

ters

(sha

red

with

Par

ks) a

re

still

usin

g T1

line

s or

QM

OE

Lite

.

50,

000

50,0

00

Nor

mal

Tec

h In

frast

ruct

ure

84U

tiliz

e M

obile

Too

ls a

nd

Appl

icat

ions

for P

arks

D

epar

tmen

t Mai

nten

ance

St

aff

Mob

ile D

evic

e Pa

rk M

aint

enan

ce S

taff

- Lev

erag

e th

e co

mbi

natio

n of

web

bas

ed a

pplic

atio

ns/fo

rms

and

tabl

ets

to e

nabl

e Pa

rk's

mai

nten

ance

em

ploy

ees

to

crea

te a

mor

e ef

ficie

nt w

orkf

orce

.

20,

000

20,0

00

Nor

mal

Effi

cien

t O

pera

tions

85U

pgra

de o

r Rep

lace

the

City

Cou

ncil's

Con

stitu

ent

Man

agem

ent A

pplic

atio

n

Impl

emen

t a C

onst

ituen

t Man

agem

ent S

yste

m

(enh

ance

or r

epla

ce C

itize

n Se

rve)

. Est

: 200

/mo

*12

* 8

(dis

trict

s).

76,

800

76,8

00

Nor

mal

Bus

ines

s In

tellig

ence

86D

ispl

ay C

urre

nt S

treet

M

aint

enan

ce In

form

atio

n on

Pho

enix

.gov

Dis

play

Act

ive

Stre

et W

ork

Ord

ers

via

Map

on

Phoe

nix.

gov

- Im

plem

ent s

yste

m to

kee

p th

e pu

blic

in

form

ed o

f act

ive

stre

et m

aint

enan

ce o

pera

tions

, use

ex

istin

g St

reet

wor

k or

der d

ata

to p

opul

ate

a m

ap o

n Ph

oeni

x.go

v to

allo

w c

itize

ns to

sel

ect a

reas

and

obt

ain

sim

ple

wor

k or

der r

elat

ed in

form

atio

n.

2,

000

2,

000

6

60

Nor

mal

Effi

cien

t O

pera

tions

47

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

87Im

plem

ent a

City

wid

e C

usto

mer

Rel

atio

nshi

p M

anag

emen

t App

licat

ion

to C

onso

lidat

e an

d M

anag

e R

esid

ent

Req

uest

s an

d M

embe

rshi

p In

form

atio

n

CR

M: M

embe

rshi

p an

d 31

1 Ap

plic

atio

n - I

mpl

emen

t a

Cus

tom

er R

elat

ions

hip

Man

agem

ent t

ool.

Ther

e is

a

requ

irem

ent c

ity-w

ide

to m

anag

e in

com

ing

requ

ests

and

pe

rson

aliz

atio

n fo

r citi

zens

. Whe

ther

it is

for p

urch

ases

, re

ques

ts fo

r inf

orm

atio

n, w

ebsi

te, e

tc. T

his

appl

icat

ion

wou

ld/c

ould

han

dle

the

mem

bers

hip

aspe

cts

for

appl

icat

ions

and

be

the

cent

ral l

ocat

ion

for i

ncom

ing

citiz

en/b

usin

ess/

visi

tor r

eque

sts

for 3

11.

70,

000

42,0

00

Nor

mal

Bus

ines

s In

tellig

ence

88In

stal

l and

Util

ize

Self-

Serv

ice

Cus

tom

er

Serv

ice

Kios

ks fo

r C

usto

mer

s of

Mun

icip

al

Cou

rts

Cou

rt cu

stom

er s

ervi

ce k

iosk

s ha

rdw

are

- Use

sel

f-se

rvic

e ki

osks

to id

entif

y th

e C

ourt

cust

omer

s, m

atch

th

e ap

prop

riate

cas

e fo

r pro

cess

ing,

ass

ign

the

cust

omer

to a

cou

rtroo

m, a

nd n

otify

the

cust

omer

of

whe

re to

repo

rt. T

he k

iosk

cou

ld a

lso

pote

ntia

lly b

e us

ed fo

r cre

dit c

ard

paym

ents

.

31,

000

31,

000

-

Nor

mal

Bus

ines

s In

tellig

ence

89R

epla

ce th

e W

eb C

onte

nt

Filte

rs th

at B

lock

Cer

tain

Si

tes

for t

he L

ibra

ry

Dep

artm

ent

Rep

lace

Web

sens

e C

onte

nt F

ilter

s.

-

8,00

0

8

,000

N

orm

al In

fo T

ech

Secu

rity

90En

hanc

e O

nlin

e Ac

cess

to

Zon

ing

and

Plan

ning

In

form

atio

n by

Sca

nnin

g Zo

ning

File

s

Scan

ning

Zon

ing

File

s - T

his

proj

ect i

s a

cont

inua

tion

of

the

depa

rtmen

t's e

ffort

to in

crea

se s

taff

effic

ienc

y an

d se

rvic

e to

cus

tom

ers

by p

rovi

ding

onl

ine

acce

ss to

all

zoni

ng a

nd p

lann

ing

info

rmat

ion.

1,0

00,0

00

1,00

0,00

0 N

orm

al E

ffici

ent

Ope

ratio

ns

91Sc

an R

emai

ning

For

ms

and

Phot

ogra

phs

for

Surv

eyed

and

D

esig

nate

d Pr

oper

ties

for

the

His

toric

Pre

serv

atio

n O

ffice

The

goal

of t

his

proj

ect i

s to

sca

n al

l of t

he re

mai

ning

in

vent

ory

form

s an

d ph

otog

raph

s fo

r the

sur

veye

d an

d de

sign

ated

pro

perti

es w

ithin

the

City

of P

hoen

ix H

isto

ric

Pres

erva

tion

Offi

ce.

1

01,7

20

10

1,72

0 N

orm

al E

ffici

ent

Ope

ratio

ns

48

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

92En

hanc

e O

nlin

e Ac

cess

to

Zon

ing

and

Plan

ning

In

form

atio

n by

Sca

nnin

g Pe

rmit

File

s

Scan

ning

Per

mit

File

s (C

ertif

icat

es o

f App

ropr

iate

s (C

OA)

, No

Effe

ct (C

NE)

and

Req

uest

s fo

r Dem

oliti

on

Appr

oval

).

1

21,3

75

12

1,37

5 N

orm

al E

ffici

ent

Ope

ratio

ns

93M

igra

te th

e Pu

blic

Wor

ks

Dep

artm

ent t

o th

e C

urre

nt S

yste

m th

at

Con

trols

Acc

ess

to th

e C

ity's

Net

wor

k

Dia

mon

d II

Rep

lace

men

t - R

epla

ce th

e cu

rrent

D

iam

ond

II Ac

cess

Con

trol S

yste

m. (

Not

e: P

olic

e, F

ire,

and

Wat

er a

re c

urre

ntly

usi

ng D

iam

ond

II an

d IT

S ha

s al

read

y m

igra

ted

to th

e re

plac

emen

t pro

duct

)

80,

000

40,0

00

Nor

mal

Info

Tec

h Se

curit

y

94Im

plem

ent S

ecur

ity T

ools

to

Pro

tect

Dat

a on

N

oteb

ooks

Not

eboo

k D

ata

Prot

ectio

n - I

mpl

emen

t not

eboo

k da

ta

prot

ectio

n as

par

t of a

n in

form

atio

n se

curit

y an

d lo

ss

prev

entio

n pr

ogra

m th

at is

com

preh

ensi

ve, m

anag

eabl

e an

d af

ford

able

. Thi

s pr

opos

ed s

olut

ion

coul

d be

qui

ckly

im

plem

ent a

nd b

e tra

nspa

rent

to th

e en

d us

er.

2

25,0

00

13

5,00

0 N

orm

al In

fo T

ech

Secu

rity

95M

igra

te th

e La

w

Dep

artm

ent's

Cas

e M

anag

emen

t Sys

tem

Con

tinua

tion

of C

RIM

ES/e

PRO

mig

ratio

n an

d de

velo

pmen

t.

7

7,50

0

77

,500

N

orm

al E

ffici

ent

Ope

ratio

ns

96Sc

an A

ctiv

e M

embe

r Fi

les

for t

he R

etire

men

t O

ffice

in P

repa

ratio

n fo

r In

clus

ion

in a

Doc

umen

t M

anag

emen

t Sys

tem

Doc

umen

t Im

agin

g of

Act

ive

Mem

ber F

iles.

71,

000

71,0

00

Nor

mal

Effi

cien

t O

pera

tions

49

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

97Pr

ovid

e O

n-Li

ne A

cces

s to

Ele

ctro

nic

Cod

e Bo

oks

for P

lann

ing

and

Dev

elop

men

t D

epar

tmen

t's P

lan

Rev

iew

ers

and

Insp

ecto

rs

ICC

Cod

e Bo

oks

On-

Line

- In

stal

l ele

ctro

nic

vers

ions

of

all a

dopt

ed c

odes

and

com

men

tarie

s on

the

netw

ork

and

prov

ide

acce

ss to

all

plan

revi

ewer

s an

d in

spec

tors

.

66,

400

66,4

00

Nor

mal

Effi

cien

t O

pera

tions

98U

pgra

de th

e D

atab

ase

Man

agem

ent S

yste

m fo

r th

e C

ity C

lerk

D

epar

tmen

t's P

rintin

g Se

rvic

es

Upg

rade

Prin

ting

Serv

ices

Dat

abas

e M

anag

emen

t Sy

stem

.

8

0,00

0

48

,000

N

orm

al E

ffici

ent

Ope

ratio

ns

99In

tegr

ate

PHX

11 V

ideo

w

ith th

e C

ity C

ounc

il Ag

enda

so

Use

rs C

an

Sele

ct S

peci

fic V

ideo

Se

gmen

ts o

f Cou

ncil

Mee

tings

Cou

ncil

Agen

da &

Phx

11

Vide

o In

tegr

atio

n - I

nteg

rate

C

ounc

il ag

enda

and

vid

eo. T

he o

ppor

tuni

ty e

xist

s to

"li

nk" t

he C

ity C

ounc

il ag

enda

to v

ideo

seg

men

ts fr

om

the

mee

ting,

suc

h th

at a

use

r on

phoe

nix.

gov

coul

d re

ad/s

can

the

agen

da a

nd th

en re

ques

t pla

ybac

k of

the

appr

opria

te m

eetin

g se

gmen

t.

1

60,0

00

16

0,00

0 N

orm

al T

rans

pare

ncy

/ W

eb /

Mob

ility

100

Enha

nce

the

Law

D

epar

tmen

t's C

ase

Man

agem

ent S

yste

m's

Cal

enda

ring

Func

tion

Beca

use

of th

e ou

tdat

ed v

ersi

on o

f Not

es b

eing

util

ized

by

the

City

we

are

no lo

nger

bei

ng p

rovi

ded

supp

ort f

or

this

mod

ule

in P

roLa

w.

35,

000

35,0

00

Nor

mal

Effi

cien

t O

pera

tions

50

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

101

Enha

nce

the

Polic

e D

epar

tmen

t's A

bilit

y to

Su

ppor

t, M

aint

ain,

and

U

pgra

de A

pplic

atio

ns

With

out R

equi

ring

Each

D

evic

e to

be

Man

ually

Ac

cess

ed

Mig

rate

thic

k ap

plic

atio

ns to

thin

clie

nt u

sing

MS

RD

S. -

Mig

rate

all

loca

lly in

stal

led

appl

icat

ions

to a

thin

clie

nt,

cent

raliz

ed a

pplic

atio

n de

ploy

men

t sol

utio

n us

ing

Mic

roso

ft R

DS

and/

or v

irtua

lized

app

licat

ions

to p

rovi

de

bette

r sup

port,

mig

ratio

n, m

aint

enan

ce, u

pgra

des,

and

en

hanc

emen

ts o

f app

licat

ions

. The

se c

urre

nt p

roce

sses

re

quire

touc

hing

eve

ry e

nd u

ser d

evic

e.

25,

000

25,0

00

Nor

mal

Effi

cien

t O

pera

tions

102

Auto

mat

e an

d M

anag

e C

ityw

ide

Form

sFo

rms

Man

agem

ent a

nd A

utom

atio

n Sy

stem

- Th

ere

are

over

400

form

s on

Pho

enix

.gov

and

mul

tiple

form

s w

ithin

the

city

. A fo

rms

man

agem

ent s

yste

m is

requ

ired

to q

uick

ly c

reat

e an

d pu

blis

h, p

roce

ss w

orkf

low

, and

m

anag

e ci

ty fo

rms

for i

nter

nal a

nd e

xter

nal u

se. T

his

solu

tion

wou

ld b

e in

tegr

ated

into

the

exis

ting

colla

bora

tive

envi

ronm

ent.

25,

000

15,0

00

Nor

mal

Effi

cien

t O

pera

tions

103

Enha

nce

the

Plan

ning

an

d D

evel

opm

ent

Dep

artm

ent's

Bus

ines

s Ap

plic

atio

n by

Upd

atin

g W

eb P

ages

to P

rovi

de

Prop

erty

Info

rmat

ion

to

the

Publ

ic

Enha

nce

Plan

Web

, the

bus

ines

s ap

plic

atio

n us

ed b

y th

e Pl

anni

ng D

epar

tmen

t.

1

0,50

0

10

,500

N

orm

al E

ffici

ent

Ope

ratio

ns

104

Prov

ide

Lapt

ops

to E

qual

O

ppor

tuni

ty S

taff

Who

C

ondu

ct O

utre

ach

Activ

ities

and

Mon

itor C

ity

Con

stru

ctio

n C

ontra

ct

Com

plia

nce

Lapt

ops

for B

usin

ess

Rel

atio

ns D

ivis

ion

Staf

f - P

rocu

re

six

lapt

ops

for E

OD

pro

fess

iona

l sta

ff pe

rform

ing

on-

site

s an

d ou

treac

h ac

tiviti

es re

late

d to

sm

all b

usin

ess

certi

ficat

ion

and

goal

s co

mpl

ianc

e on

City

con

stru

ctio

n co

ntra

cts.

8,

185

8,1

85

Nor

mal

End

Use

r Too

ls

51

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

105

Impl

emen

t the

Web

-en

able

d Ve

rsio

n of

the

SAP

Fina

ncia

l Sys

tem

Impl

emen

t web

-ena

bled

SAP

to e

xpan

d th

e ab

ility

to

acce

ss th

e SA

P pr

ogra

m v

ia a

typi

cal w

eb b

row

ser,

ther

eby

redu

cing

the

need

to lo

ad a

nd c

onfig

ure

com

plex

clie

nt-b

ased

sof

twar

e fo

r eac

h SA

P us

er.

-

95,

000

57,0

00

Nor

mal

Effi

cien

t O

pera

tions

106

Prov

ide

Tech

nolo

gy

Supp

ort f

or th

e St

ate

Tax

Sim

plifi

catio

n Pr

ojec

t

Tax

Sim

plifi

catio

n Pr

ojec

t - P

rovi

de n

eces

sary

te

chno

logy

sup

port

for t

he S

tate

Tax

Sim

plifi

catio

n Pr

ojec

t. Th

is p

roje

ct s

impl

ifies

sal

es ta

x pr

oces

ses

for

busi

ness

es in

the

stat

e. T

his

coul

d in

clud

e a

stat

e pa

ymen

t por

tal,

data

con

vers

ion

and

othe

r sys

tem

en

hanc

emen

ts.

-

1,0

00,0

00

1,00

0,00

0 N

orm

al R

even

ue

Prot

ectio

n

107

Rep

lace

Ser

vers

for t

he

Mun

icip

al C

ourt

Rep

lace

Cou

rt Te

rmin

al S

erve

r and

File

Ser

ver.

In F

Y 20

16, t

he C

ourt'

s re

ad-o

nly

dom

ain

cont

rolle

r and

C

omm

Vaul

t Ser

ver (

PMC

M07

PM

CM

20) w

ill re

ach

thei

r se

rvic

e en

d da

tes

and

shou

ld b

e re

plac

ed.

-

40,

000

-

Nor

mal

Tec

h In

frast

ruct

ure

108

Upg

rade

and

Rep

lace

C

ompu

ting

Infra

stru

ctur

e Eq

uipm

ent t

hat S

uppo

rts

Publ

ic W

orks

' Nor

th

Gat

eway

Tra

nsfe

r Sta

tion

Scal

ehou

se S

erve

r/Wor

ksta

tion

Rep

lace

men

t At N

GTS

- R

epla

ce th

e cu

rrent

Wei

ghm

aste

r ser

ver a

nd a

dd th

in

clie

nts

at N

orth

Gat

eway

Tra

nsfe

r Sta

tion.

Cur

rent

eq

uipm

ent i

s 7-

8 ye

ars

old,

out

of w

arra

nty,

and

no

long

er a

re m

eetin

g op

erat

iona

l nee

ds.

-

35,

000

-

Nor

mal

Tec

h In

frast

ruct

ure

109

Impl

emen

t Tec

hnic

al

Arch

itect

ure

to E

nhan

ce

Com

mun

icat

ion

Betw

een

City

wid

e Ap

plic

atio

ns

SOA

- Ser

vice

Orie

nted

Arc

hite

ctur

e - I

mpl

emen

t Se

rvic

e O

rient

ed A

rchi

tect

ure

(SO

A) in

frast

ruct

ure.

Thi

s te

chno

logy

will

allo

w a

pplic

atio

ns to

talk

with

eac

h ot

her

bette

r thr

ough

the

use

of m

iddl

ewar

e in

stea

d of

poi

nt-to

-po

int f

or a

ll da

ta n

eeds

. Thi

s w

ill al

so b

e th

e re

com

men

ded

way

of c

omm

unic

atio

n be

twee

n ap

ps in

th

e ne

ar fu

ture

, inc

ludi

ng B

I inf

rast

ruct

ure

and

the

pote

ntia

l upg

rade

for C

C&B

.

-

20,

000

12,0

00

Nor

mal

Tec

h In

frast

ruct

ure

52

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

110

Esta

blis

h a

Cus

tom

er S

elf-

Serv

ice

Porta

l for

Bu

sine

sses

to C

ondu

ct

Busi

ness

with

the

Avia

tion

Dep

artm

ent

Esta

blis

h a

web

por

tal f

or A

viat

ion

Dep

artm

ent

cust

omer

s to

be

able

to tr

ansa

ct a

ll bu

sine

ss w

ith th

e Ai

rpor

t in

a si

mpl

e-to

-use

1-s

top

inte

rnet

loca

tion.

-

4

90,0

00

-

Nor

mal

Bus

ines

s In

tellig

ence

111

Impl

emen

t the

Sof

twar

e N

eede

d fo

r an

Expa

nded

M

otor

Poo

l Pro

gram

Expa

nd th

e cu

rrent

mot

or p

ool s

yste

m to

thre

e (3

) ad

ditio

nal s

ervi

ce c

ente

rs.

-

50,

000

25,0

00

Nor

mal

Effi

cien

t O

pera

tions

112

Impl

emen

t a T

ool t

o Al

low

La

rge

Con

solid

ated

Bills

to

the

Fina

nce

Dep

artm

ent's

Acc

ount

s Pa

yabl

e Se

ctio

n to

be

Auto

mat

ical

ly S

epar

ated

fo

r Pro

cess

ing

by

Dep

artm

ents

Impl

emen

t OC

R In

voic

e M

anag

emen

t - T

he A

ccou

nts

Paya

ble

sect

ion

of th

e Ac

coun

ts D

ivis

ion

also

cur

rent

ly

rece

ives

sum

mar

y bi

llings

in p

aper

form

at fr

om s

ever

al

larg

e ve

ndor

s (A

PS, T

raffi

cade

, Offi

ce M

ax, e

tc.).

The

se

sum

mar

y bi

llings

con

sist

of t

hous

ands

of i

ndiv

idua

l in

voic

es w

hich

hav

e to

be

man

ually

pro

cess

ed in

ord

er

to c

harg

e th

e ap

prop

riate

dep

artm

ent.

This

pro

ject

w

ould

be

impl

emen

ted

thro

ugh

SAP.

-

6

90,0

00

69

0,00

0 N

orm

al E

ffici

ent

Ope

ratio

ns

113

Con

duct

a S

tudy

to

Det

erm

ine

a C

ityw

ide

Solu

tion

for A

sset

M

anag

emen

t

Ente

rpris

e As

set M

anag

emen

t - Im

plem

ent c

ityw

ide

asse

t man

agem

ent.

Dep

artm

ents

hav

e de

ploy

ed o

r pl

an o

n de

ploy

ing

appl

icat

ions

and

tool

s to

mee

t the

ir bu

sine

ss o

bjec

tives

rega

rdin

g as

set m

anag

emen

t. Th

is

prop

osal

is fo

r a s

tudy

to d

eter

min

e ho

w th

e ci

ty c

ould

m

eet t

hese

obj

ectiv

es w

ith a

con

solid

ated

app

roac

h.-

40,

000

24,0

00

Nor

mal

Effi

cien

t O

pera

tions

53

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

114

Proc

ure

Addi

tiona

l Rad

io

Con

sole

s fo

r the

Fire

D

epar

tmen

t Dis

patc

h C

ente

r

Addi

tiona

l Rad

io C

onso

les

for A

HQ

2 Fi

re D

ispa

tch

Cen

ter -

Pro

cure

add

ition

al ra

dio

cons

oles

for F

ire

Dis

patc

h C

ente

r. Fi

re is

bui

ldin

g a

new

alte

rnat

e he

adqu

arte

rs to

pro

vide

par

alle

l dis

patc

h fu

nctio

ns fo

r Ph

x Fi

re &

its

auto

mat

ic/m

utua

l aid

par

tner

s. T

his

faci

lity

will

prov

ide

esse

ntia

l dis

patc

h &

back

up d

ispa

tch

capa

bilit

y. 2

3 ne

w M

CC

750

0 co

nsol

es a

re re

quire

d to

pr

ovid

e th

is fu

nctio

nalit

y.

1,4

42,1

00

1,44

2,10

0 N

orm

al P

ublic

Saf

ety

115

Upg

rade

PH

X11

to

Enab

le H

igh-

Def

initi

on

Prog

ram

min

g to

the

Publ

ic

Phoe

nix

11 H

igh

Def

initi

on B

road

cast

Upg

rade

- Al

ign

PHX1

1 w

ith lo

cal T

V br

oadc

ast a

nd o

ther

loca

l go

vern

men

t cab

le c

hann

els

to tr

ansm

it its

TV

sign

al in

hi

gh d

efin

ition

720

p TV

. Som

e ca

mer

as a

nd e

ditin

g eq

uipm

ent a

t PH

X11

are

HD

read

y no

w. A

one

-tim

e co

mpl

ete

mov

e to

HD

is c

reat

es e

ffici

enci

es in

pu

rcha

ses

and

labo

r.

5

00,0

00

50

0,00

0 Lo

w T

rans

pare

ncy

/ W

eb /

Mob

ility

116

Inst

all C

ompu

ting

Equi

pmen

t in

a R

emot

e Tr

affic

Man

agem

ent

Cen

ter f

or B

usin

ess

Con

tinui

ty a

nd/o

r Dis

aste

r R

ecov

ery

Purp

oses

Rem

ote

Traf

fic M

anag

emen

t Cen

ter f

or C

OO

P Pl

anni

ng

4

7,00

0

133

,500

44,

055

Low

Pub

lic S

afet

y

117

Add

Plan

ning

and

D

evel

opm

ent

Appl

icat

ions

to th

e C

ity's

Dis

aste

r Rec

over

y C

ontra

ct

Add

all s

yste

ms

iden

tifie

d in

the

CO

OP

plan

that

requ

ire

rest

orat

ion

of s

ervi

ce w

ithin

4 d

ays

into

the

DR

Pla

n.

Req

uest

ing

thes

e se

rvic

es re

quire

d an

ann

ual

mai

nten

ance

cos

t.

45,

000

45,0

00

Low

Pub

lic S

afet

y

54

Att

ach

men

t A

- F

ive-

year

Info

rmat

ion

Tec

hn

olo

gy

Pla

n

Ran

kPr

opos

al:

Exec

utiv

e O

verv

iew

/Des

crip

tion

Firs

t FY

Cos

t T

otal

Cos

t A

ppro

x To

tal

GPF

Cos

t Pr

iorit

y:Pr

ojec

t C

lass

ifica

tion:

118

Impl

emen

t a V

ideo

C

onfe

renc

ing

Syst

em fo

r th

e Fi

re D

epar

tmen

t to

Com

mun

icat

e w

ith

Geo

grap

hica

lly D

ispe

rsed

Lo

catio

ns

Impl

emen

t vid

eo c

onfe

renc

ing

syst

em. F

ire D

epar

tmen

t ne

eds

to c

omm

unic

ate

with

geo

grap

hica

lly d

ispe

rsed

fa

cilit

ies

(City

of P

hoen

ix, o

ther

met

ro a

rea

fire

depa

rtmen

ts, h

ospi

tals

, age

ncie

s) in

real

tim

e to

co

ordi

nate

em

erge

ncy

oper

atio

ns.

1,6

60,0

00

1,66

0,00

0 Lo

w P

ublic

Saf

ety

119

Dev

elop

a C

onso

lidat

ed,

City

wid

e R

epor

ting

Envi

ronm

ent t

o R

epor

t on

Dat

a fro

m M

ultip

le C

ritic

al

Syst

ems

Ente

rpris

e R

epor

ting

- ITS

sup

ports

mul

tiple

mis

sion

-cr

itica

l dat

abas

es s

uch

as P

eopl

eSof

t, C

IS, T

ax a

nd

Lice

nsin

g, e

tc. C

urre

ntly

ITS

is n

ot a

ble

to o

ffer a

co

nsol

idat

ed E

nter

pris

e R

epor

ting

envi

ronm

ent.

1,1

66,4

60

69

9,87

6 Lo

w B

usin

ess

Inte

lligen

ce

120

Rep

lace

Sys

tem

that

Tr

acks

and

Rep

orts

on

Empl

oyee

's Lo

ng-

Dis

tanc

e C

all U

sage

Rep

lace

uns

uppo

rted

softw

are

pack

age

(AXI

S ak

a Pi

nnac

le),

whi

ch is

use

d to

acc

ount

for l

ong

dist

ance

ca

lling.

60,

000

36,0

00

Low

Effi

cien

t O

pera

tions

121

Con

tinue

Onl

ine

Empl

oyee

IT S

ecur

ity

Awar

enes

s Tr

aini

ng

Con

tinua

tion

of s

ecur

ity a

war

enes

s tra

inin

g. T

he c

ity

purc

hase

d an

d is

cur

rent

ly u

sing

sec

urity

-aw

aren

ess

train

ing

from

SAN

S. O

ur li

cens

e ex

pire

s Ju

ly 2

014.

An

nual

sec

urity

-aw

aren

ess

train

ing

is n

ot o

nly

a st

rong

, co

st-e

ffect

ive

cont

rol,

but a

lso

requ

ired

by m

any

regu

lato

ry a

nd in

dust

ry re

quire

men

ts w

ith w

hich

the

City

m

ust c

ompl

y.

36,

000

21,6

00

Low

Info

Tec

h Se

curit

y

122

Rep

lace

Obs

olet

e C

ityw

ide

Dat

a St

orag

e Sy

stem

s

Expa

nd th

e en

terp

rise

Hita

chi V

SP d

ata

stor

age

arra

y to

ena

ble

retir

emen

t of t

wo

lega

cy S

un s

tora

ge a

rrays

w

hich

will

reac

h th

e en

d of

thei

r sup

port

life

in

Dec

embe

r of 2

015.

-

5

16,2

66

30

9,76

0 Lo

w T

ech

Infra

stru

ctur

e

55

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56

Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 9

CITY COUNCIL REPORT

TO: Danny Murphy

Acting Assistant City Manager

FROM: Rob Sweeney

Acting Chief Information Officer

SUBJECT: TECHNOLOGY SUMMIT

This report seeks direction from the Finance, Efficiency, Economy and Sustainability Subcommittee regarding a request from Councilman Nowakowski for the City to host a Technology Summit. THE ISSUE Technology is critical to the City’s efficient operations and delivery of services to residents. In recent years the economy has seriously limited the City’s ability to invest in technology, and the City’s current IT infrastructure requires updating to adequately support new and transformative technologies. In 2009 the City instituted a formal Information Technology (IT) Governance structure to determine policy for the acquisition of IT, and to ensure alignment with the City’s strategic goals. In 2013 the City Manager, working closely with Vice Mayor Gates and the Finance, Efficiency and Economy Subcommittee, instituted the Task Force on Technology Advancement to assist in defining the direction for the City’s technology. The Task Force includes members from private business, technology, academia, and other government agencies. On January 8, 2014 Councilman Nowakowski requested that an item be added to the Finance, Efficiency, Economy and Sustainability Subcommittee agenda addressing a proposed Technology Summit of industry leaders. The request identified two goals for the Summit: assess internal technologies and determine where improvements can be made to better serve our communities, and to get private sector guidance on what infrastructure improvements can be made to encourage growth. Staff will work with the Task Force on Technology Advancement to take the lead on: reviewing and commenting on the five-year technology plan; making recommendations on using technology to provide services more efficiently; and identifying community-wide technology opportunities. RECOMMENDATION Staff seeks direction from the Finance, Efficiency, Economy and Sustainability Subcommittee regarding a Technology Summit.

57

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58

Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 10

CITY COUNCIL REPORT

TO: Danny Murphy

Acting Assistant City Manager

FROM: Rob Sweeney

Acting Chief Information Officer

SUBJECT: OPEN DATA POLICY

This report provides the Finance, Efficiency, Economy and Sustainability Subcommittee information regarding the City’s proposed Open Data strategy and requests approval for staff to create a formal Open Data Policy. THE ISSUE The City makes continuous efforts to increase transparency of information to the public. The City’s website, phoenix.gov, has been awarded a Sunny Award four years in a row by Sunshine Review, a non-profit organization dedicated to state and local government transparency. The Mayor and City Council have furthered transparency through initiatives such as televised City Council and Subcommittee meetings, and interactive online budget hearings. Other recent transparency efforts include a searchable online Campaign Finance database and the City’s online checkbook. Mayor Stanton has taken the lead in requesting that the City develop an Open Data policy to increase transparency even further. Open Data, or the practice of making certain data freely available to the public to use as they wish, is an expansion of government transparency in the digital age. Public records requirements provide transparency, but require that individuals or groups define and request specific information. The City’s website greatly increased transparency, but the information on the website is formatted in ways that limit the public’s ability to manipulate data. Open Data is proactive, actionable, and readily available, providing information to users without their having to request it, allowing them to use the data in a manner that suits their objectives, and available to them at any time. Open Data is also important to economic development, as businesses can use government data in the operation of their business, and to create applications which use the data to provide services to consumers. A successful Open Data initiative requires a strategy that provides useful data to the community, while safeguarding data such as Personally Identifying Information (PII) and other legally restricted information. Information Technology Services, having worked with the Information Technology Governance Board and Task Force on Technology Advancement, proposes a two-pronged Open Data strategy:

Identify information which is already provided to the public in some manner, and, where possible, provide that data in a format which allows automated processing.

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An example of such data is the Public Transit Department’s bus arrival information that is currently available in schedules, but will soon be provided as raw data.

Develop an Open Data Policy. The Policy would address issues such as: o What data is appropriate for release o How can data be released without impacting the security and operations

of the City’s network o Costs for converting data into usable formats o Requirements for new and future systems o Staffing and oversight of the initiative.

The following principles of Open Data Policies are best practices as defined by the Sunlight Foundation, a nonpartisan, nonprofit organization which works for greater government openness and transparency. These guidelines would be utilized in developing the City’s Open Data Policy, and include:

Mandate open formats for government data; data should be machine-readable,

searchable, sortable, and non-proprietary. Make information available proactively, with low to no barriers for it reuse or

consumption. Reference and build on existing public accountability and access policies. Mandate the release of specific new information. Appropriately safeguard sensitive information. Remove restrictions for accessing information, such as registration requirements,

access fees, and usage limits. Build on the values, goals, and mission of the government organization.

RECOMMENDATION Staff requests the Finance, Efficiency, Economy and Sustainability Subcommittee approval to formalize an Open Data Policy for City Council consideration.

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Finance, Efficiency, Economy and Sustainability Subcommittee, February 26, 2014, Item 11

CITY COUNCIL REPORT

TO: Rick Naimark Deputy City Manager

FROM: Maria Hyatt Interim Public Transit Director

SUBJECT: OPEN DATA AND SMART PHONE TRANSIT APPLICATIONS (APPS)

This report provides information to the Finance, Efficiency, Economy and Sustainability Subcommittee on the Public Transit Department’s efforts toward the release of real-time transit “open data” and potential development of smart phone transit applications. THE ISSUE Open data provides certain information without restriction to anyone who wishes to republish it. In the transit industry, open data becomes an amenity for transit customers when agencies release transit schedules in addition to real-time transit vehicle location through Global Positioning Systems (GPS) data. This allows transit customers to more efficiently schedule their trips and to know within a small margin of error when their vehicle will be arriving. More dynamic and user-friendly transit data benefits passengers by allowing them to plan their trip to work, school, or appointment, but it also benefits the business community by making transit a more efficient option for employees and customers. OTHER INFORMATION The Public Transit Department is working with its contractor, ACS-Xerox, to enable streaming of the region’s bus fleet GPS location feed, which is provided through the regional Vehicle Management System (VMS). Public Transit is coordinating the method of providing the data to app developers with Information Technology Services (ITS) to ensure proper security and firewalls. Spring 2014 is the intended target date for release of the open data. Several application developers currently use schedule data to provide passenger information. Once real-time data is enabled, application developers may incorporate and/or create real-time transit apps for the Metro Phoenix area. Public Transit intends to make this open data available as quickly as possible as a convenience to customers and the app developers who choose to utilize the information. Once the data is available, it is anticipated that app developers will develop applications soon thereafter. There are currently over 1,500 transit apps available in the iPhone “App Store.” The majority are free but some range in price from 99 cents up to $4.99. App developers have the ability to develop whatever type of app they choose with any price they believe will support their app’s purchase.

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City staff is also in communication with Metro staff to discuss the future enabling of open data for the light rail system, so that similar apps can be used for real-time train information. RECOMMENDATION This report provides information on the Public Transit Department’s efforts toward the release of real-time transit “open data” and potential development of smart phone transit applications.

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