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PAVING HIGH TRAFFIC
GRAVEL ROADS
(With Average Daily Traffic Over 400)
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Today’s Presentation
• Several years ago, the county paved high traffic gravel roads on a fairly regular basis
• This presentation describes how we are planning to renew this procedure
• The program differs from the LID and CAPP processes
• LID and CAPP programs are paid with full or partial funding from adjacent landowners and are used to pave low traffic gravel roads
• The following program is designed as a process for paving high traffic gravel roads with county funds
• Commissioner input is desired
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Purpose of the Program
• Certain gravel roads in the county have high traffic counts and high maintenance costs
• Many of our road maintenance service requests come from high traffic gravel roads
• Over time, paving these roads will save tax dollars, improve safety, and reduce complaints
• This program prioritizes which roads should be paved and in what order they should be paved
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Process and Criteria
• This process will establish an ongoing list to provide the public with some resolution to the question: “When will my road be paved?”
• Public meetings and surveys will be conducted to assure there is support from a majority of the adjacent residents before proceeding
• All of the roads identified have traffic counts over 400 ADT which is the national standard set by ASHTO to designate very low volume roads
• The list of eligible roads will change over time as traffic increases on roads throughout the county
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HIGH TRAFFIC GRAVEL ROADS 24 Hour Bi-directional
Traffic Count (ADT) Limits Length
Street Name Count Date Start Stop Linear Feet
Ponderosa Drive 862 May 2013 Lost Canyon Trail Woodland Trail 8,500
Flintwood Road 712 Sept. 2013 Singing Hills Road Chinook Road 5,180
Winchester Way 609 July 2013 Ranger Road Roseridge Road 4,132
Bronco Drive 580 June 2013 Piney Lake Road Roundup Road 1,715
Boothill Drive 546 June 2013 Roundup Road Buckboard Road 1,833
Roundup Road 519 June 2013 Bronco Drive Boothill Drive 1,932
Heidemann Avenue 515 Sept. 2011 Russellville Road Elbert Co. Line 7,524
Buckboard Road 467 June 2013 Boothill Drive Delbert Road 3,040
Best Road 461 July 2013 Andrews Road Spring Valley Road 22,176
Pine Creek Road 415 June 2011 S. County Hwy 67 Hill Drive 7,192
Total Miles 11.98
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Annual Maintenance Costs (10 Year Average)
Road Name Maintenance Costs Annual Cost per Mile
Ponderosa Drive $56,232 $40,455
Flintwood Road $27,931 $16,145
Winchester Way $27,461 $23,471
Bronco Drive $9,915 $24,788
Boot Hill Drive $9,093 $45,465
Roundup Road $18,902 $17,876
Heidemann Avenue $72,132 $47,455
Buckboard Road $13,608 $27,216
Best Road $77,067 $17,357
Pine Creek Road $127,931 $41,135
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Asphalt Paving Costs
Road Name Project Cost Engineering / PWOPs
Ponderosa Drive $336,590 PWOPS
Flintwood Road $205,122 PWOPS
Winchester Way $163,622 PWOPS
Bronco Drive $67,912 PWOPS
Boothill Drive $72,585 PWOPS
Roundup Road $76,505 PWOPS
Heidemann Avenue $934,224 Engineering
Buckboard Road $120,380 PWOPS
Best Road $2,753,502 Engineering
Pine Creek Road $893,001 Engineering
$5,623,442
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Proposed Paving Budget High Traffic Gravel Roads
Road Name Project Cost Budget Year
Ponderosa Drive $336,590 2016
Flintwood Road $205,122 2016
Winchester Way $163,622 2017
Bronco Drive $67,912 2017
Boothill Drive $72,585 2017
Roundup Road $76,505 2017
Buckboard Road $120,380 2017
Heidemann Avenue $934,224 2018
Best Road $2,753,502 2019
Pine Creek Road $893,001 2020
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Paving Project Locations
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Roundup 519 ADT
Ponderosa Drive 862 ADT
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Flintwood Road 712 ADT
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Roundup 519 ADT
Winchester Way 862 ADT
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Bronco Drive 580 ADT
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Boothhill Drive 546 ADT
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Roundup Road 519 ADT
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Heidemann Avenue 515 ADT
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Buckboard Road
467 ADT
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Best Road 461 ADT
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Pine Creek Road 415 ADT
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• A county representative will coordinate and arrange a venue to conduct a public informational meeting
• County staff will provide a formal meeting notification to the property owners adjacent to the proposed paving project
• Notifications will be sent via first-class mail to property owners as they are listed on the County’s assessment records
• The notification will contain a description of the proposed project, the meeting location, the meeting date, and the meeting time
Public Process
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Public Meeting Agenda
• Input from the public will be received (the project will be required to have the support of 70% of the affected property owners)
• Project parameters will be presented
• Possible road improvement considerations will be reviewed
• Information on project costs will be presented
• An anticipated paving schedule will be proposed
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Petition Process
• If proponents wish to proceed with the process after the neighborhood informational meeting, a county representative will circulate a petition to property owners immediately adjacent to the paving project
• The petition will contain a description of the proposed project and the cost of construction for which the county will be financially responsible
• Those owners in support of the project will sign the petition
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Petition Process (Cont.)
• The petition must have the support of at least seventy percent (70%) of the property owners within the proposed project area
• Each individual lot within the area, as recognized by the County Assessor’s Office, will receive one vote in the petition process
• All owners on the property deed must be in support of the project in order for the property to be considered in support
• County staff will contact those property owners who have signed the petition to verify the vote
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County Approval
• Verification of adequate budget resources to proceed with the project will be required prior to approval
• It will be the responsibility of the Douglas County Manager to provide final approval of the project
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Final Notification Prior to Construction
• Upon approval of the project, a second notification letter containing the project schedule and additional project information shall be sent to all property owners of record within the proposed area and to the neighborhood association representative (when applicable)
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Benefits of Paving High Traffic Gravel Roads
• Less routine maintenance
• Reduced maintenance costs
• More efficient snow removal
• Improved air and water quality
• Better driving surface (not muddy)
• Improved skid resistance
• Less wear on vehicles
• Potential increase in property values
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Questions?
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Calculations
Labor &
24 Hour Bi-directional Limits Length Asphalt ABC Material Costs Drainage Erosion Control Traffic Equipment Project
Street Name Traffic Count Asphalt ABC Costs Costs Costs Costs Costs
Count Date Start Stop (Linear Feet) (Tons) (Tons) ($43/ton - $86/ton)
($12/ton - $24/ton) Subtotal {10% - 20%} {2% - 10%} {1% - 5%} {5% - 50%} Totals
1 Ponderosa Drive 862 May-13 Lost Canyon Trail Woodland Trail 8,500 6,233 1,434 $ 268,033 $ 17,213 $ 285,246 $ 28,525 $ 5,705 $ 2,852 $ 14,262 $ 336,590
3 Flintwood Road 712 September-13 Singing Hills Road Chinook Road 5,180 3,799 874 $ 163,343 $ 10,490 $ 173,832 $ 17,383 $ 3,477 $ 1,738 $ 8,692 $ 205,122
2 Winchester Way 609 July-13 Ranger Road Roseridge Road 4,132 3,030 697 $ 130,296 $ 8,367 $ 138,663 $ 13,866 $ 2,773 $ 1,387 $ 6,933 $ 163,622
4 Bronco Drive 580 June-13 Piney Lake Road Roundup Road 1,715 1,258 289 $ 54,080 $ 3,473 $ 57,553 $ 5,755 $ 1,151 $ 576 $ 2,878 $ 67,912
5 Boothill Drive 546 June-13 Roundup Road Buckboard Road 1,833 1,344 309 $ 57,801 $ 3,712 $ 61,512 $ 6,151 $ 1,230 $ 615 $ 3,076 $ 72,585
6 Roundup Road 519 June-13 Bronco Drive Boothill Drive 1,932 1,417 326 $ 60,922 $ 3,912 $ 64,835 $ 6,483 $ 1,297 $ 648 $ 3,242 $ 76,505
7 Heidemann Avenue * 515 September-11 Russellville Road Elbert Co. Line 7,524 5,518 1,270 $ 474,514 $ 30,472 $ 504,986 $ 100,997 $ 50,499 $ 25,249 $ 252,493 $ 934,224
8 Buckboard Road 467 June-13 Boothill Drive Delbert Road 3,040 2,229 513 $ 95,861 $ 6,156 $ 102,017 $ 10,202 $ 2,040 $ 1,020 $ 5,101 $ 120,380
9 Best Road * 461 September-13 Andrews Road Spring Valley Road 22,176 16,262 3,742 $ 1,398,566 $ 89,813 $ 1,488,379 $ 297,676 $ 148,838 $ 74,419 $ 744,190 $ 2,753,502
10 Pine Creek Road * 415 September-11 S. County Hwy 67 Hill Drive 7,192 5,274 1,214 $ 453,575 $ 29,128 $ 482,703 $ 96,541 $ 48,270 $ 24,135 $ 241,352 $ 893,001
$ 5,623,442
* Contracted Projects