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Statistical Reports User Guide
Diocese of San Bernardino Office of Archives
909-475-5143
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Welcome to the User Guide. This document will provide instructions and guidelines on
completing the Statistical Reports. The information for these reports is collected and
submitted to the Office of Archives, every year in the early fall.
On the lower left corner of the document, there is a version number reflecting the
month and year the guide was updated. Be sure you have the most current version.
Also, be sure everyone responsible for completing any part of the report has a copy. The
guidebook will assist you i n completing your part of the report.
You may call the Archives Office at 909-475-5143 or email [email protected] for
assistance.
October 9, 2020, is the deadline to turn in the two reports:
1. Status Animarum data from July 1, 2019 through June 30, 2020.
2. Official Catholic Directory – current personnel
Opening the form on the Archives Website
To open the Status Animarum Web Form (we recommend Google Chrome as the best
browser to do these tasks).
Go to the Archives Office website: https://sites.google.com/site/sbdarchivesoffice
If the link does not work, look for blocked COOKIES in your browser.
1.) www.sbdiocese.org
2.) Select the ministries tab – view all offices
3.) Select the Office of Archives
4.) On the right-hand side click on the website link.
5.) On the website page - click on the report you would like to complete:
a. Status Animarum Web Form
b. Official Catholic Directory (Kennedy Report)
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When you click on the “Status Animarum Web Form” link in the Archives
Website you will get a new window to login to the Status Animarum powered by
ParishSOFT.
Login Information
There are 2 logins that are case sensitive
Login 1: the screen looks like the first image shown below. The login is case
sensitive, therefore be sure to enter the Username and Password exactly as
written below:
If the first login does not work, copy the sign in link below:
https://aimsync.parishsoft.net
sanbernardinouser
SBdio2@!2
Status Animarum
Official Catholic Directory
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Login 2:
For assistance call Angelica Alba 909-475-5143 or email [email protected]
To reset password call Eric Kuske 909-475-5403 or email
Opening Page
Once you have successfully logged in, the Status Animarum report for your
parish will open to the first page of the report.
If you have permissions to fill in more than one entity, for example a parish and
a mission you will be able to see the name of those entities on the drop-down
menu and select the appropriate one, shown below:
Username and password
YOU use to access
ParishSOFT
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This is the first page of the nine that make up the report. On this page, you may
choose to compare the information from previous years to see what was
reported in the past year.
Note: that on the first page of the report you will see the year as 2019 (shown
below, circled in red). This is correct!
The yellow highlights below show the DEFAULT county and vicariate. You will
have to change it to reflect the county and vicariate of your parish.
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To find the number of Registered Catholic House Holds, registered Parishioners and
Demographics from the ParishSOFT software please follow the instructions found on the
following site.
https://www.sbdiocese.org/docs/isoffice/Statistics.htm
MASS COUNTS pages have been COMPLETED
Sacramental Statistics
To find the information for the following pages please refer to the instructions found on the
below site.
https://www.sbdiocese.org/docs/isoffice/Statistics.htm
Please call if you need assistance.
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Enter notations for any part of the report, such as: no weekday
masses, or one emergency adult baptism, did not go thru RCIA.
CATECHUMENS: those who
receive the 3 sacraments of
initiation
CANDIDATES: those who
have been previously
baptized Catholic, or
whose baptism in another
faith, is recognized by the
Catholic Church.
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Religious Education
On this page, there are two different criteria to be completed, both broken down by
school grade:
1. Number of Catechists – represented in bold
2. Number of Students
We realize some catechists may serve in more than one grade level. Please count them in each of the grades they serve in.
Finalizing and Submitting
If you still want to go back and check or add data, click the SAVE button only. If you want to go to a specific page, use the navigation section on the left side of the page.
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The program will not allow you to submit the report if any of the information on the last page is missing. It is important to include the information of the person completing the form in case we have questions.
ONLY check the box to submit to the Office of Archives when ALL the information has been entered. This will LOCK the form and you will not be able to make changes.
When you have completed everything and you are sure the changes are
correct:
1) check off the “Check to Submit for Approval” box
2) click the “Save” button.
You will get a screen that says your report has been submitted. If you do not get the screen message that your report has been submitted, repeat the process. This is all you need to do to submit this report. Thank you for your prompt submission and for your time and effort to collect and submit this important data. It is appreciated and i t certainly assists our Bishop in his duties.
As always, if you have a question or need some assistance, please call Angelica Alba at (909) 475-5143 or email [email protected]
Please DO NOT send a hard copy by Email or Fax.
OFFICIAL CATHOLIC DIRECTORY Login is the same (see pages 2 & 3 of this manual)
If you are responsible for more than one entity (i.e., parish and mission), you will have to choose the entity you will be working on.
a. Review that all general information is correct (address, phone, fax,
email, website, etc…)
b. Update Personnel: ALL Priests, Deacons, DCM and CCM personnel
PLEASE INCLUDE CURRENT DATA TO DATE SUBMITTED
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For RELOAD PERSONNEL button to work, you must first make sure the names of the current
positions have been selected to appear in the Kennedy report. This is done thru the ParishSOFT
staff tab, see images below: follow numbered steps 1, 2, 3
Family Suite / Administration Tab / Manage Staff / select staff
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After the person’s record opens you must select EDIT DETAILS in order to be able to change
their position (Pastor, Parochial Vicar, Priest Minister, Priest Moderator, Administrator, Priest in
Residence, Pastoral Coordinator, Deacon, DCM and CCM list all may have in different
languages, etc…) If a position not on this list shows please call the office of Archives.
Follow numbered steps – 1, 2, 3 Put the position you chose at the beginning of the list
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After selecting their position and saving the changes, you must check the Show in Kennedy.
NOTE: not selecting a position and not checking off the show in Kennedy Form will result in
the person’s name and position not to show when cllicking on the Reload Personnel button.
c. Paid Full Time Personnel – DO NOT COUNT administrative personnel Statistical Overview:
Paid Ministry Personnel: Includes persons working full-time weekly
schedules 35-40 hrs. Such as Dir. of Religious Ed., Youth Minister, RCIA
Coordinator, Liturgy Dir. Music Minister, Business Mgr., etc. Please do not
include support staff positions such as Secretary, Admin. Asst., Bookkeeper,
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NOTE: Sacramental Statistics will transfer from your Status Animarum report, by the
Office of Archives. However, you must first open the report and update it. You may
submit the before the statistics are transferred. You DO NOT have to wait for stats to
transfer to submit report.
Vital Statistics:
d. Type name and position of person completing form, include date
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Glossary of Terminology:
Infant Baptism: Non-baptized people from birth to eleven months of age.
Child Baptism: Non-baptized people between the ages of one to six years of age.
Baptism Youth: Non-Baptized people, ages 7 - 17 yrs. There must be at least
that many in RCIC. Baptisms in this age group are only for those in RCIC.
Exceptions must be explained in the box titled “Please note reason for any
discrepancy in statistics” that is located in the Other Parish Stats page.
Baptism Adult: Non-Baptized people, age 18 and older. There must be at least
that many adults in RCIA. Baptisms in this age group are only for those in RCIA.
Exceptions must be explained in the box titled “Please note reason for any
discrepancy in statistics” that is located in the Other Parish Stats page.
First Communion: Catholic Religious Education children who are preparing for
First Communion (part of a multi-year program) plus the children, youth and adults
from RCIA. Note: There could also be some catholic youth and adults
receiving this sacrament.
First Penance: Catholic Religious Education children who are preparing for First
Penance (part of a multi-year program) plus the candidates from RCIA. This
sacrament could happen on the first year or on the last year of the program. Count
it when it happens in actuality.
Note: There could also be some catholic youth and adults receiving this
sacrament.
Confirmation Youth: Catholic High School Youth who are preparing for
Confirmation (usually a multi-year program) plus the youth from RCIA.
Confirmation Adult: Catholics 18+ years old who have received Baptism and
First Communion, but not Confirmation (usually a one-year program but it could
be longer) plus the adults from RCIA. Note: The catholic adults may also
need First Communion.
Received into Full Communion Youth: All those between 7 and 17 years old
previously baptized in another faith that become Catholic by making a Profession
of Faith at Easter Vigil (part of a multi-year program.) Also known as candidates,
they may be taught in same group as RCIA, however they must be counted
separately. The sacraments that need to be recorded for them are First
Communion and Confirmation Only as they have been previously baptized.
NOTE: they also need to receive First Reconciliation, although this
sacrament is not recorded, it needs to be counted for the report. Also, a
notation of their baptism needs to be done in the Baptism Sacramental
Register.
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Received into Full Communion Adult: All those 18 years old and over previously
baptized in another faith that become Catholic by making a Profession of Faith at
Easter Vigil (part of a multi-year program.) Also known as candidates, they may
be taught with the RCIA group, however they must be counted separately. The
sacraments that need to be recorded for them are First Communion and
Confirmation only as they have been previously baptized.
NOTE: they also need to receive First Reconciliation, although this
sacrament is not recorded, it needs to be counted for the report. Also, a
notation of their baptism needs to be done in the Baptism Sacramental
Register.
RCIC: Rite of Christian Initiation of Adults adapted for children - Non-baptized persons 7 to 17 years old wishing to become Catholic (part of a multi-year program.) Commonly known as catechumen although this is the name they receive in only one of the four periods they go through.
RCIA: Rite of Christian Initiation of Adults - Non-baptized persons 18 years old and over wishing to become Catholic (part of a multi-year program.) Commonly known as catechumen although this is the name they receive in only one of the four periods they go through.
NOTE: The terms Catechumen and Candidate refer to two separate groups of people, over the age of 7 years, wishing to become Roman Catholic: Candidates: All those previously baptized in another faith (for a list of valid and
invalid baptisms, who become Catholic by Profession of Faith, please see
Recognized Baptisms. They can be received at any Sunday Mass during the
Easter Season when the Pastor deems they have sufficient knowledge of the
Church and are spiritually ready. They are frequently received at the Easter Vigil
along with the Catechumen, but making some type of difference between them. It
is referred to as being “Received into Full Communion,” a term that only refers to
Candidates. Candidates receive the sacraments of First Reconciliation, First
Communion and Confirmation.
Catechumen: All those non baptized people from RCIA and RCIC who receive
their three sacraments of initiation – Baptism, First Communion and Confirmation–
at Easter Vigil. They do not need to receive the sacrament of First Reconciliation
as their sins will be washed away when they are baptized. They are also called
the Elect during the Purification and Enlightenment period.
For the unbaptized who are between the ages of 7 and 17, they are usually
included in the process called RCIA adapted for Children (RCIC in ParishSOFT),
a more age appropriate process for young people. Those under the age of 7, if
not already baptized, are baptized and counted as infant baptisms.
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For baptized children/youth in the Roman Catholic Church between the ages of
7 and 17, they may be enrolled in Religious Education programs for First
Communion and Confirmation.
Note: Some children from other countries such as Mexico and India may receive Baptism and Confirmation at the same time or receive Confirmation when they are very young and are asking for First Communion only (frequently as adults). They receive preparation for First Communion, generally through the Religious Education Office, and their First Communions are recorded. They are generally not Candidates.
When Catechumen/Elect receive the Sacraments of Initiation we need to include
their Baptisms, Confirmations and First Communions in the statistical figures.
They should be recorded in the respective Sacramental Register and counted like
any other Sacrament.
When a Candidate enters the Church by Profession of Faith, whether it is at Easter
Vigil or another time during the Easter Season, their First Communion and
Confirmation should be recorded in the respective Sacramental Register and
counted like any other Sacrament. Their Frist Reconciliation should also be
counted, to be reported in the end of year Annual Statistics Report.
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RECOGNIZED BAPTISMS:
The following is a list of other faiths and the acceptability of their baptisms for recognition by the Roman Catholic Church.
Adventist Valid, NB: they have a dedication service too.
African Episcopal Methodist Valid
Amish & Mennonite Valid
Anglican Valid
Assembly of God Valid
Baptist Valid
Church of the Brethren Valid
Church of God (COGIC) Valid
Church of the Nazarene Valid, NB: they have a dedication service too.
Congregationalist Valid
Disciples of Christ Valid
Episcopalians Valid
Evangelicals Valid
Evangelical United Brethren Valid
Liberal Catholic Valid
Lutheran Valid
Methodist Valid,
Old Catholics Valid
Polish National Church Valid
Presbyterians Valid
Reformed Church Valid
United Church of Christ Valid
Bohemian Free Thinkers No baptism
Christian Science No baptism
Freemasonry No baptism
Salvation Army No baptism, NB: they have a cradle roll only
Christadelphians Invalid (Trinitarian issues)
Church of Divine Science Invalid
Church of the People of Chicago Invalid
Jehovah’s Witnesses Invalid (Trinitarian issues, plus)
Latter Day Saints Invalid (Trinitarian issues, plus)
Pentecostal Invalid, they do not use a Trinitarian formula
Quakers Invalid, they do not use water
Universalists Invalid
Unitarians Invalid
Apostolic Doubtful, must check exact formula used
Missionary Christian Alliance Doubtful, must check exact formula used
NB = Nota Bene (Please Note)
If in doubt or if you have any questions, please contact the Office of Canonical Services at (909) 475-5323.
NB: they also have a cradle roll, which
is only an inscription for Sunday school;
it is not evidence of baptism