statistical reports user guide - roman catholic diocese of

Updated: October 27, 2020 of 17

Statistical Reports User Guide

Diocese of San Bernardino Office of Archives

909-475-5143


Welcome to the User Guide. This document will provide instructions and guidelines on

completing the Statistical Reports. The information for these reports is collected and

submitted to the Office of Archives, every year in the early fall.

On the lower left corner of the document, there is a version number reflecting the

month and year the guide was updated. Be sure you have the most current version.

Also, be sure everyone responsible for completing any part of the report has a copy. The

guidebook will assist you i n completing your part of the report.

You may call the Archives Office at 909-475-5143 or email [email protected] for

assistance.

October 9, 2020, is the deadline to turn in the two reports:

1. Status Animarum data from July 1, 2019 through June 30, 2020.

2. Official Catholic Directory – current personnel

Opening the form on the Archives Website

To open the Status Animarum Web Form (we recommend Google Chrome as the best

browser to do these tasks).

Go to the Archives Office website: https://sites.google.com/site/sbdarchivesoffice

If the link does not work, look for blocked COOKIES in your browser.

1.) www.sbdiocese.org

2.) Select the ministries tab – view all offices

3.) Select the Office of Archives

4.) On the right-hand side click on the website link.

5.) On the website page - click on the report you would like to complete:

a. Status Animarum Web Form

b. Official Catholic Directory (Kennedy Report)

mailto:[email protected]

https://sites.google.com/site/sbdarchivesoffice

http://www.sbdiocese.org/


When you click on the “Status Animarum Web Form” link in the Archives

Website you will get a new window to login to the Status Animarum powered by

ParishSOFT.

Login Information

There are 2 logins that are case sensitive

Login 1: the screen looks like the first image shown below. The login is case

sensitive, therefore be sure to enter the Username and Password exactly as

written below:

If the first login does not work, copy the sign in link below:

https://aimsync.parishsoft.net

sanbernardinouser

SBdio2@!2

Status Animarum

Official Catholic Directory

https://aimsync.parishsoft.net/


Login 2:

For assistance call Angelica Alba 909-475-5143 or email [email protected]

To reset password call Eric Kuske 909-475-5403 or email

[email protected]

Opening Page

Once you have successfully logged in, the Status Animarum report for your

parish will open to the first page of the report.

If you have permissions to fill in more than one entity, for example a parish and

a mission you will be able to see the name of those entities on the drop-down

menu and select the appropriate one, shown below:

Username and password

YOU use to access

ParishSOFT




This is the first page of the nine that make up the report. On this page, you may

choose to compare the information from previous years to see what was

reported in the past year.

Note: that on the first page of the report you will see the year as 2019 (shown

below, circled in red). This is correct!

The yellow highlights below show the DEFAULT county and vicariate. You will

have to change it to reflect the county and vicariate of your parish.


To find the number of Registered Catholic House Holds, registered Parishioners and

Demographics from the ParishSOFT software please follow the instructions found on the

following site.

https://www.sbdiocese.org/docs/isoffice/Statistics.htm

MASS COUNTS pages have been COMPLETED

Sacramental Statistics

To find the information for the following pages please refer to the instructions found on the

below site.


Please call if you need assistance.




Enter notations for any part of the report, such as: no weekday

masses, or one emergency adult baptism, did not go thru RCIA.

CATECHUMENS: those who

receive the 3 sacraments of

initiation

CANDIDATES: those who

have been previously

baptized Catholic, or

whose baptism in another

faith, is recognized by the

Catholic Church.


Religious Education

On this page, there are two different criteria to be completed, both broken down by

school grade:

1. Number of Catechists – represented in bold

2. Number of Students

We realize some catechists may serve in more than one grade level. Please count them in each of the grades they serve in.

Finalizing and Submitting

If you still want to go back and check or add data, click the SAVE button only. If you want to go to a specific page, use the navigation section on the left side of the page.


The program will not allow you to submit the report if any of the information on the last page is missing. It is important to include the information of the person completing the form in case we have questions.

ONLY check the box to submit to the Office of Archives when ALL the information has been entered. This will LOCK the form and you will not be able to make changes.

When you have completed everything and you are sure the changes are

correct:

1) check off the “Check to Submit for Approval” box

2) click the “Save” button.

You will get a screen that says your report has been submitted. If you do not get the screen message that your report has been submitted, repeat the process. This is all you need to do to submit this report. Thank you for your prompt submission and for your time and effort to collect and submit this important data. It is appreciated and i t certainly assists our Bishop in his duties.

As always, if you have a question or need some assistance, please call Angelica Alba at (909) 475-5143 or email [email protected]

Please DO NOT send a hard copy by Email or Fax.

OFFICIAL CATHOLIC DIRECTORY Login is the same (see pages 2 & 3 of this manual)

If you are responsible for more than one entity (i.e., parish and mission), you will have to choose the entity you will be working on.

a. Review that all general information is correct (address, phone, fax,

email, website, etc…)

b. Update Personnel: ALL Priests, Deacons, DCM and CCM personnel

PLEASE INCLUDE CURRENT DATA TO DATE SUBMITTED



For RELOAD PERSONNEL button to work, you must first make sure the names of the current

positions have been selected to appear in the Kennedy report. This is done thru the ParishSOFT

staff tab, see images below: follow numbered steps 1, 2, 3

Family Suite / Administration Tab / Manage Staff / select staff


After the person’s record opens you must select EDIT DETAILS in order to be able to change

their position (Pastor, Parochial Vicar, Priest Minister, Priest Moderator, Administrator, Priest in

Residence, Pastoral Coordinator, Deacon, DCM and CCM list all may have in different

languages, etc…) If a position not on this list shows please call the office of Archives.

Follow numbered steps – 1, 2, 3 Put the position you chose at the beginning of the list


After selecting their position and saving the changes, you must check the Show in Kennedy.

NOTE: not selecting a position and not checking off the show in Kennedy Form will result in

the person’s name and position not to show when cllicking on the Reload Personnel button.

c. Paid Full Time Personnel – DO NOT COUNT administrative personnel Statistical Overview:

Paid Ministry Personnel: Includes persons working full-time weekly

schedules 35-40 hrs. Such as Dir. of Religious Ed., Youth Minister, RCIA

Coordinator, Liturgy Dir. Music Minister, Business Mgr., etc. Please do not

include support staff positions such as Secretary, Admin. Asst., Bookkeeper,


NOTE: Sacramental Statistics will transfer from your Status Animarum report, by the

Office of Archives. However, you must first open the report and update it. You may

submit the before the statistics are transferred. You DO NOT have to wait for stats to

transfer to submit report.

Vital Statistics:

d. Type name and position of person completing form, include date


Glossary of Terminology:

Infant Baptism: Non-baptized people from birth to eleven months of age.

Child Baptism: Non-baptized people between the ages of one to six years of age.

Baptism Youth: Non-Baptized people, ages 7 - 17 yrs. There must be at least

that many in RCIC. Baptisms in this age group are only for those in RCIC.

Exceptions must be explained in the box titled “Please note reason for any

discrepancy in statistics” that is located in the Other Parish Stats page.

Baptism Adult: Non-Baptized people, age 18 and older. There must be at least

that many adults in RCIA. Baptisms in this age group are only for those in RCIA.

Exceptions must be explained in the box titled “Please note reason for any

discrepancy in statistics” that is located in the Other Parish Stats page.

First Communion: Catholic Religious Education children who are preparing for

First Communion (part of a multi-year program) plus the children, youth and adults

from RCIA. Note: There could also be some catholic youth and adults

receiving this sacrament.

First Penance: Catholic Religious Education children who are preparing for First

Penance (part of a multi-year program) plus the candidates from RCIA. This

sacrament could happen on the first year or on the last year of the program. Count

it when it happens in actuality.

Note: There could also be some catholic youth and adults receiving this

sacrament.

Confirmation Youth: Catholic High School Youth who are preparing for

Confirmation (usually a multi-year program) plus the youth from RCIA.

Confirmation Adult: Catholics 18+ years old who have received Baptism and

First Communion, but not Confirmation (usually a one-year program but it could

be longer) plus the adults from RCIA. Note: The catholic adults may also

need First Communion.

Received into Full Communion Youth: All those between 7 and 17 years old

previously baptized in another faith that become Catholic by making a Profession

of Faith at Easter Vigil (part of a multi-year program.) Also known as candidates,

they may be taught in same group as RCIA, however they must be counted

separately. The sacraments that need to be recorded for them are First

Communion and Confirmation Only as they have been previously baptized.

NOTE: they also need to receive First Reconciliation, although this

sacrament is not recorded, it needs to be counted for the report. Also, a

notation of their baptism needs to be done in the Baptism Sacramental

Register.


Received into Full Communion Adult: All those 18 years old and over previously

baptized in another faith that become Catholic by making a Profession of Faith at

Easter Vigil (part of a multi-year program.) Also known as candidates, they may

be taught with the RCIA group, however they must be counted separately. The

sacraments that need to be recorded for them are First Communion and

Confirmation only as they have been previously baptized.

NOTE: they also need to receive First Reconciliation, although this

sacrament is not recorded, it needs to be counted for the report. Also, a

notation of their baptism needs to be done in the Baptism Sacramental

Register.

RCIC: Rite of Christian Initiation of Adults adapted for children - Non-baptized persons 7 to 17 years old wishing to become Catholic (part of a multi-year program.) Commonly known as catechumen although this is the name they receive in only one of the four periods they go through.

RCIA: Rite of Christian Initiation of Adults - Non-baptized persons 18 years old and over wishing to become Catholic (part of a multi-year program.) Commonly known as catechumen although this is the name they receive in only one of the four periods they go through.

NOTE: The terms Catechumen and Candidate refer to two separate groups of people, over the age of 7 years, wishing to become Roman Catholic: Candidates: All those previously baptized in another faith (for a list of valid and

invalid baptisms, who become Catholic by Profession of Faith, please see

Recognized Baptisms. They can be received at any Sunday Mass during the

Easter Season when the Pastor deems they have sufficient knowledge of the

Church and are spiritually ready. They are frequently received at the Easter Vigil

along with the Catechumen, but making some type of difference between them. It

is referred to as being “Received into Full Communion,” a term that only refers to

Candidates. Candidates receive the sacraments of First Reconciliation, First

Communion and Confirmation.

Catechumen: All those non baptized people from RCIA and RCIC who receive

their three sacraments of initiation – Baptism, First Communion and Confirmation–

at Easter Vigil. They do not need to receive the sacrament of First Reconciliation

as their sins will be washed away when they are baptized. They are also called

the Elect during the Purification and Enlightenment period.

For the unbaptized who are between the ages of 7 and 17, they are usually

included in the process called RCIA adapted for Children (RCIC in ParishSOFT),

a more age appropriate process for young people. Those under the age of 7, if

not already baptized, are baptized and counted as infant baptisms.


For baptized children/youth in the Roman Catholic Church between the ages of

7 and 17, they may be enrolled in Religious Education programs for First

Communion and Confirmation.

Note: Some children from other countries such as Mexico and India may receive Baptism and Confirmation at the same time or receive Confirmation when they are very young and are asking for First Communion only (frequently as adults). They receive preparation for First Communion, generally through the Religious Education Office, and their First Communions are recorded. They are generally not Candidates.

When Catechumen/Elect receive the Sacraments of Initiation we need to include

their Baptisms, Confirmations and First Communions in the statistical figures.

They should be recorded in the respective Sacramental Register and counted like

any other Sacrament.

When a Candidate enters the Church by Profession of Faith, whether it is at Easter

Vigil or another time during the Easter Season, their First Communion and

Confirmation should be recorded in the respective Sacramental Register and

counted like any other Sacrament. Their Frist Reconciliation should also be

counted, to be reported in the end of year Annual Statistics Report.


RECOGNIZED BAPTISMS:

The following is a list of other faiths and the acceptability of their baptisms for recognition by the Roman Catholic Church.

Adventist Valid, NB: they have a dedication service too.

African Episcopal Methodist Valid

Amish & Mennonite Valid

Anglican Valid

Assembly of God Valid

Baptist Valid

Church of the Brethren Valid

Church of God (COGIC) Valid

Church of the Nazarene Valid, NB: they have a dedication service too.

Congregationalist Valid

Disciples of Christ Valid

Episcopalians Valid

Evangelicals Valid

Evangelical United Brethren Valid

Liberal Catholic Valid

Lutheran Valid

Methodist Valid,

Old Catholics Valid

Polish National Church Valid

Presbyterians Valid

Reformed Church Valid

United Church of Christ Valid

Bohemian Free Thinkers No baptism

Christian Science No baptism

Freemasonry No baptism

Salvation Army No baptism, NB: they have a cradle roll only

Christadelphians Invalid (Trinitarian issues)

Church of Divine Science Invalid

Church of the People of Chicago Invalid

Jehovah’s Witnesses Invalid (Trinitarian issues, plus)

Latter Day Saints Invalid (Trinitarian issues, plus)

Pentecostal Invalid, they do not use a Trinitarian formula

Quakers Invalid, they do not use water

Universalists Invalid

Unitarians Invalid

Apostolic Doubtful, must check exact formula used

Missionary Christian Alliance Doubtful, must check exact formula used

NB = Nota Bene (Please Note)

If in doubt or if you have any questions, please contact the Office of Canonical Services at (909) 475-5323.

NB: they also have a cradle roll, which

is only an inscription for Sunday school;

it is not evidence of baptism

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