Learning Objectives

• Discuss Job Requirements • Explain Job Descriptions• List Factors in Job Design

Job

• Group of Related Activities and Duties• Many Jobs Within an Organization• Many Employees do a Certain Type of

Job• Facilitate the Organization's Goals

Specific Position

• Duties• Responsibilities• One Employer Per Position

Position

- The different duties and responsibilities performed by only one employee.

Job Requirements

• Duties• Tasks• Responsibilities

Job Description

- Statement of the tasks, duties, and responsibilities of a job to be performed.

Job Specification

- Statement of the needed knowledge, skills, and abilities of the person who is to

perform the job.

Class Project:Write a Job Description

• Job Identification (Facts)• Job Statement - Major Duties• Job Duties and Responsibilities• Job Specification

The Job Title

• Defines Duties• Indicate Level Within Organization (junior,

etc.)• Qualifiers on Same Job (I, II, III, etc.)

Job Identification Section

• Department• Reporting Relationship• Date of Last Review• Classification Level

Job Duties

• Each Task Define• Start with a Verb• Rank in Order of Importance• Usually 8-20 1 to 3 line Statements• See Examples

Characteristics of Job Descriptions

• No set format• Basic Parts (Title, ID, Duties,

Specifications)• Qualifications, Separate Section

Qualities of a Good Job Description

• Direct Statements• Terse• Direct

• Begin Statements with Verbs• Maintains• Supervises• Performs

• Umbrella Statement:• "Other duties as assigned"

Simple Concise

Coordinates Operates Directs

Key Elements of the Job Description

JOB TITLE• Ideally three words or less• Non-sexist• Indicates job duties and organizational level

STATEMENT OF THE JOB• Distinguishes job from all other jobs

ESSENTIAL FUNCTIONS (JOB DUTIES)• Listed in the order of importance or time required• Indicate:

– weight or value of the duties– results to be accomplished

• Start phrases with active verbs; subject implied

Job Analysis

- Process of obtaining information about jobs determining what the duties, tasks,

or activities of jobs are.

Sources of Data

• Employee• Supervisor• HRM Job Analyst• careeronestop.org

Methods of Collecting Data

• Interviews• Questionnaires• Observations• Past Records• Standardized Descriptions (DOT)• Job Diaries• Websites

Job Data• Tasks• Performance Standards• Responsibilities• Knowledge Required• Skills Required• Experience Needed• Job Context (Relationship)• Duties• Equipment Used

Determining Job Requirements

• Determining job requirements

• What the employee does• How the employee does it• Why the employee does it

• Employee orientation• Employee instruction• Disciplinary action

• Recruitment• Selection• Development

Nature of: Basis for:JOB ANALYSIS

• Summary statement of the job• List of essential functions of the job

JOB DESCRIPTION

• Personal qualifications required in terms of:– Skills– Education– Experience

JOB SPECIFICATION

Job Specifications

• Skill Requirement• Physical Demands• Social Skills• Education Level• Personal Qualities• Interests

Dictionary of Occupational Titles (DOT)

• U.S. Employment Service

• “Comprehensive Descriptions of 20,000+ Jobs”

• www.AJB.org

• careeronestop.org