CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
University of DundeeCAPS PROJECT
LAUNCH WORKSHOP
► 30th April 2007
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
In association with
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
Agenda
► Welcome and Introductions 10.00► Principal’s Message 10.05► Finance Office 10.10► CAPS Overview 10.20► APUC 10.30► eProcurement Scotl@nd 10.40► Approach to Implementation 10.45► PECOS Demonstration 11.00► Next Steps and Close 11.45
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
Objectives► Understand how CAPS and ePS projects
fit together ► Introduce the joint ePS Implementation
Team► Overview of the Centre of Expertise,
APUC, strategy► Explain the background to the ePS
Programme► Highlight some of the features and benefits
of ePS► Provide a high level view of the key
activities planned for each work stream► Outline the expectations on time required
from users – for Phase 1.
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
Principal’s Message
► To make progress in the efficient, cost effective operation of support services
► To ensure best value and enable the University to move forward as a centre of excellence
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
The Project
► eProcurement
► Commitment Accounting
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
eProcurement brings -
► a streamlining of the procurement process
► the provision of a sophisticated procurement tool
► access to the combined purchasing power of other public sector bodies
► cost savings on our purchases
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
Commitment Accounting brings -
► a streamlining of the invoice processing methodology
► up-to-date commitments against budget
► more readily prepared and more accurate financial reporting
► centralisation of invoices
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
Both elements bring -
► a reduction in actual paperwork► a reduction in paperwork flows► high quality management information► cost economies
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
Change -
► far reaching► impact day to day admin procedures
Please -
► your co-operation, input, willingness► embrace and mould this change► benefit for all
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
CAPS Overview► Finance Background► Procurement Background
CAPS Launch to University, Friday, 27 April 2007
Com
mitm
ent &
Adv
ance
d Pr
ocur
emen
t Ser
vice
(CAP
S)
PROJEC
T
Collaboration | Community | Efficiency
CAPS Overview► Scope of this project► Benefits and Objectives► User Intelligence Groups► Internal Suppliers
