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SCHEDULE OF THE DIFFERENTACTIVITIES
A. FOR GRADUATING PUPILS / STUDENTS
(GRADE VI AND 4THYEAR)
March 6 -7 4thPeriodical Test
(Last day of submission of F-137
to be included in SF 5)March 10 School and District/Cluster
Checking of Forms
March 12 Division Checking of Forms &
DiplomasMarch 1314 Final Examination
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SCHEDULE OF THE DIFFERENTACTIVITIESB. FOR GRADES IV PUPILS and
GRADE 7, 8 AND 3RDYEAR STUDENTSMarch 10 SReYA for KindergartenMarch 20 - 21 Final Examinations
(Last day of submission of F-
137 to be included in SF 5)March 24 School Checking of FormsMarch 25 District / Cluster Checking of
Forms
March 26 Division Checking of Forms
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SCHEDULE OF THE DIFFERENTACTIVITIES
C.CULMINATING CEREMONIES / ACHIEVERS
March 27 - 28 Graduation
(Grade VI and Fourth Year)
March 31 Moving Up ( Kinder)Recognition Day (Grade I-V, Grade7 & 8, Third Year)
April 1 Issuance of Cards (Form 138)
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GUIDELINES IN ACCOMPLISHINGPROMOTIONAL FORMS
1. Black is the official ink in preparing pupils records /promotional forms.
2. Subject nomenclature (arrangement) must be the samein all forms / records
( Form 1, Grading Sheets, Form 137, Form 138, andSF-5
& 6).
3. Total number of school days 201 (DepEd Order No. 10s. 2013).
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FORM 1Official listing of pupils enrolled per class / section
Complete the data at the front cover of the forms.
Example:School year beginning June 3, 2013 and ending March 31, 2014
Division : Laguna
Municipality : Cavinti
School : Cavinti Elementary School
Grade : Five Section : Sampaguita
Curriculum : Restructured BEC (Grade 3 to 6, Third year &Fourth year) /
K to 12 BEC (Grade 1 & 2 , Grade 7 & 8)
Teacher : Mrs. Flor Castro
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FORM 1
No. Name of Pupil Sex Name of Parentor Guardian Barrio, Streetor BarangayAge
Date ofBirth
June May1. Andres DJ T. M2. Boni Jan D. M3. Dela Cruz Boy R. M
2. Name of Pupils
2.1 Should be arranged alphabetically, writing the family name first,followed by the given name and with middle initial
2.2 Name must be the same as it appears in the birth certificateExample :
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FORM 13. Date of Birth
3.1 Should tally with the data in the birth certificateExample : March 11, 2000 = 0311- 004. No. of Days must be the same in all forms.
(forms 1, 137, and 138)4.1. Check the number of days especially for drop-outs and
repeaters. If the total number of absences exceeds20 % of the total no. of days, the pupil is considereddropped from the list.Example : 200 x 20 % = 40 days absent
5. Annual Enrolment
5.1 Annual Enrolment Per section should not change within the schoolyear.
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FORM 137PERMANENT CUMULATIVERECORD
1. Complete all the required data.
Picture of the pupil/student.Elementary school progressActivities and honorsAppraisal of pupils behaviourAttendance Record
LibraryWithdrawal and re-entry recordsHealth examinations, height in cm; weight in kilogramsOut of school activitiesSignificant note about the pupil for future reference.
Home visitation.
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CLASS RECORD
Grades should be computed in accordance with the
new rating system by subject area.Final gradesfor every grading period should berounded off to the nearest whole number.
Avoid erasures.
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FORM 138
- For K to 12 BEC
First to Fourth Grading must be DescriptiveFinal Rating must be Numerical and Descriptive
Ex. 95 (A) for non-honors
98. 250 (A) for honors
- For Restructu red BEC
First to Fourth Grading must be Numerical
Final Rating must be Numerical
Ex. 95 for non-honors
98. 250 for honors
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DIPLOMAS / CERTIFICATES
- Must be alphabetically arranged and same sequence as the
list in SF 5 and List of Graduates.- Correctness of entries such as name (spelling), dates
signatures etc., must be checked. Names must be same asthose that appear in birth certificates, SF 5, F-137, F-138, F-1.
- Copy o f List of Graduate: Principal/s assigned by theDistrict/Cluster to check the certificates must indicate OK in
each of the names in the list of graduates and his/hersignature as checker at the bottom of the document. This shallbe placed on top of the pile of diplomas to be affixed withinitials of the EPS-checker/s.
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A. SF5 & 6 (D.O. NO 4 S. 2014)
SF5 & 6
It should be computerized using the black ink.
Correct alphabetical arrangement, male first then femaleleaving two spaces / lines between males and females orseparate sheets
Include names of pupils who transferredout (in Blue ink)and those who dropped (in Red ink)
Grand Total and subtotal per gender (male and female)excludes the dropped and transferred out. SF 5 Totals must
tally with the data in the SF 6.
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SF 5 (REPORT ON PROMOTION & LEVEL
OF PROFICIENCY)
Region Division District
School ID School Year Curriculum
School Name Grade Level Section
A six (6) digit-number assigned
to a school recognized in
EBEIS Official name of school as
registered in DepEd & EBEIS
The prescribed period of timewhen schools offer daily
instruction. It covers 10 months of
regular schooling starting month
of June up to the month of March
of the following year
K to 12 BEC for Grade levels
implementing K to 12 Basic
Education Curriculum and
Restructured BEC for the
remaining grade /year level
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SF 5 (REPORT ON PROMOTION & LEVEL
OF PROFICIENCY)
LRN LEARNERS
NAME
General
Average
Action
Taken
Incomplete Subjects
Completedas of
Current S.Y.
As of end ofCurrent S.Y.
Twelve (12) digit number of the
pupil/student in the basic
education programName of the individual as
reflected in the birth certificate
-Average of the student/pupil in all subjectstaken in a given school year, in 3 decimal
places for honors and 2for non-honors
-Equivalent Descriptive Letter Value shouldbe written in close parenthesis
-Leave this column blank for irregularlearners or learners with subjects
deficiencies
Status of learner as f End of S.Y.
using the following categories:
PROMOTED- Satisfied all requirements in all subject areas
IRREGULAR- with incomplete subject/s. This implies that thelearner is promoted to the next level but with deficiencies in one
or more subject areas.
RETAINED- Learner who was not able to complete even one
subject area
The subject area from previous level taken
by the student in the current school year
that she has passed
(for k to 12 BEC and RBEC High School
The subject/s currently undertaken by the
learner for the current S.Y. but failed to
pass
(for k to 12 BEC and RBEC High School)
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SF 5 (REPORT ON PROMOTION & LEVEL
OF PROFICIENCY)
LRN LEARNERS
NAME
General
Average
Action
Taken
Incomplete Subjects
Completedas of
Current S.Y.
As of end ofCurrent S.Y.
Abat, Angelo Irregular English,
Math
MARCH
LRN LEARNERS
NAME
General
Average
Action
Taken
Incomplete Subjects
Completedas ofCurrent S.Y.
As of end ofCurrent S.Y.
Abat, angelo 81.25 (AP) Promoted English,Math
MAY Entry here is in pencil only :Ex.
74.25 (B) to facilitate the
counting and checking of
entries in the Level ofProficiency Table at the right
side of the form.
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SF 5 (REPORT ON PROMOTION & LEVEL
OF PROFICIENCY)
SUMMARY TABLE
STATUS MALE FEMALE TOTAL
Promoted
IRREGULAR
RETAINED
The number of learners(Male, Female,
Grand Total) who are promoted to the next
level for the next S.Y.
The number of learners (Male, Female,
Grand Total) who are promoted to the next
level but with deficiency in some subjects
(for k to 12 BEC and RBEC High School)The number of learners (Male, Female,
Grand Total) retained in the same grade
level for the next school year.
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SF 5 (REPORT ON PROMOTION & LEVEL
OF PROFICIENCY)
LEVEL OF PROFICIENCY
MALE FEMALE TOTAL
Beginning
Developing
Approachin
g
Proficiency
Proficient
Advanced
The number of learners (Male, Female,
Grand Total) who are at the beginning stage
(74% and below)The number of learners (Male, Female,
Grand Total) who are at the Developingstage (75% to 79%)
The number of learners (Male, Female,
Grand Total) who are at the Approaching
Proficiency stage (80% to 84%)The number of learners (Male, Female,
Grand Total) who are at the Proficient stage
(85% to 89%)
The number of learners (Male, Female,
Grand Total) who are at the Advanced stage
(90% and above)
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SF 5 (REPORT ON PROMOTION & LEVEL
OF PROFICIENCY) Prepared by :________________________
Class Adviser
(Name & Signature)
Certified Correct and Submitted:
_________________________
School Head
(Name & Signature)
Reviewed by:
_________________________
District Supervisor
(Name & Signature)
Validated:
_________________________
Division Representative
(Name & Signature)
For Elementary
To be placed below the District
Checking Committee
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SF 5 (REPORT ON PROMOTION & LEVEL
OF PROFICIENCY) Prepared by :________________________
Class Adviser
(Name & Signature)
Certified Correct and Submitted:
_________________________
School Head
(Name & Signature)
Reviewed by:
_________________________
Cluster Head
(Name & Signature)
Validated:
_________________________
Division Representative
(Name & Signature)
For Secondary
To be placed below the Cluster
Checking Committee
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SF 5 (REPORT ON PROMOTION & LEVEL
OF PROFICIENCY) Form 1 :________________________
(Name & Signature)
Class Record:
_________________________
(Name & Signature)
Form 138:
_________________________
(Name & Signature)
Form 137:
_________________________
(Name & Signature)
SF 5
_________________________
(Name & Signature)
(To be plac ed in separate sheet,
at tached to SF 5 for
Distr ict /Cluster Checkin g)
1. Grade/ Year Level
Checking Committee
2. School Level
Checking Committee
(To be prin ted on SF 5 right sid e
above the sign ator ies)
3. District/Cluster Level
Checking Committee
Note: Make the Guidel ines smaller
and maximize the space on the
r ight to accommodate the
Distr ict /Cluster Checking
Committee)
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ASSIGNMENT OF SUPERVISORS CHECKINGREPORTS AND FORMS (ELEMENTARY)
SUPERVISORS IN CHARGE DISTRICT / TOWNMISS. Judith V.Clemente LumbanKalayaan
PilaVictoriaLiliw
Mrs. Zenaida C. Yerro Los BanosBayCabuyaoCalauan
Mrs Roderica R. Camacho San PedroBinan
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ASSIGNMENT OF SUPERVISORS CHECKINGREPORTS AND FORMS (SECONDARY)
CLU
S-TER DISTRICT COVERAGE / CLUSTER HEAD EPS In-Charge
I FAMY NHSSolomon Kahulugan Mr. Lamberto C.Perolina
II SAN JUAN NHSNelia A. Valero Mr. Edgardo B.MilitanteIII PGMNHSJeanette De Leon Mrs. Redella P.Vista
IV CRISTOBAL CONDUCTO MNHSFrederick Byrd Mrs. Mirza J. Linga
V CAVINTI NHSLaurita Arca Dr. Orlando T. ValverdeVI ALAMINOS NHSSonia Alvero Mrs. Mirza J. LingaVII LOS BAOS COMMUNITY NHSAsuncion
Dilla Mrs. Erma S.ValenzuelaVIII CABUYAO NHSJuanito De Ramos Dr. Darwin
S.TalambayanIX JACOBO Z GONZALES MNHSBayani Dr. Merced B. Rienda
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SF 6
- Entries must be accurate and consistent withthe entries in SF 5s
- A separate sheet may be used to facilitate
checking and cross-checking of theDistrict/Cluster Checking Committee
-District/Cluster Checking Committee must be
printed in the right side of SF 6. They shallaffix their signatures after ensuring that allentries and totals are correct and accurate.