year-end checking of school forms-2

8/12/2019 Year-End Checking of School Forms-2

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SCHEDULE OF THE DIFFERENTACTIVITIES

A. FOR GRADUATING PUPILS / STUDENTS

(GRADE VI AND 4THYEAR)

March 6 -7 4thPeriodical Test

(Last day of submission of F-137

to be included in SF 5)March 10 School and District/Cluster

Checking of Forms

March 12 Division Checking of Forms &

DiplomasMarch 1314 Final Examination


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SCHEDULE OF THE DIFFERENTACTIVITIESB. FOR GRADES IV PUPILS and

GRADE 7, 8 AND 3RDYEAR STUDENTSMarch 10 SReYA for KindergartenMarch 20 - 21 Final Examinations

(Last day of submission of F-

137 to be included in SF 5)March 24 School Checking of FormsMarch 25 District / Cluster Checking of

Forms

March 26 Division Checking of Forms


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SCHEDULE OF THE DIFFERENTACTIVITIES

C.CULMINATING CEREMONIES / ACHIEVERS

March 27 - 28 Graduation

(Grade VI and Fourth Year)

March 31 Moving Up ( Kinder)Recognition Day (Grade I-V, Grade7 & 8, Third Year)

April 1 Issuance of Cards (Form 138)


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GUIDELINES IN ACCOMPLISHINGPROMOTIONAL FORMS

1. Black is the official ink in preparing pupils records /promotional forms.

2. Subject nomenclature (arrangement) must be the samein all forms / records

( Form 1, Grading Sheets, Form 137, Form 138, andSF-5

& 6).

3. Total number of school days 201 (DepEd Order No. 10s. 2013).


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FORM 1Official listing of pupils enrolled per class / section

Complete the data at the front cover of the forms.

Example:School year beginning June 3, 2013 and ending March 31, 2014

Division : Laguna

Municipality : Cavinti

School : Cavinti Elementary School

Grade : Five Section : Sampaguita

Curriculum : Restructured BEC (Grade 3 to 6, Third year &Fourth year) /

K to 12 BEC (Grade 1 & 2 , Grade 7 & 8)

Teacher : Mrs. Flor Castro


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FORM 1

No. Name of Pupil Sex Name of Parentor Guardian Barrio, Streetor BarangayAge

Date ofBirth

June May1. Andres DJ T. M2. Boni Jan D. M3. Dela Cruz Boy R. M

2. Name of Pupils

2.1 Should be arranged alphabetically, writing the family name first,followed by the given name and with middle initial

2.2 Name must be the same as it appears in the birth certificateExample :


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FORM 13. Date of Birth

3.1 Should tally with the data in the birth certificateExample : March 11, 2000 = 0311- 004. No. of Days must be the same in all forms.

(forms 1, 137, and 138)4.1. Check the number of days especially for drop-outs and

repeaters. If the total number of absences exceeds20 % of the total no. of days, the pupil is considereddropped from the list.Example : 200 x 20 % = 40 days absent

5. Annual Enrolment

5.1 Annual Enrolment Per section should not change within the schoolyear.


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FORM 137PERMANENT CUMULATIVERECORD

1. Complete all the required data.

Picture of the pupil/student.Elementary school progressActivities and honorsAppraisal of pupils behaviourAttendance Record

LibraryWithdrawal and re-entry recordsHealth examinations, height in cm; weight in kilogramsOut of school activitiesSignificant note about the pupil for future reference.

Home visitation.


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CLASS RECORD

Grades should be computed in accordance with the

new rating system by subject area.Final gradesfor every grading period should berounded off to the nearest whole number.

Avoid erasures.


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FORM 138

- For K to 12 BEC

First to Fourth Grading must be DescriptiveFinal Rating must be Numerical and Descriptive

Ex. 95 (A) for non-honors

98. 250 (A) for honors

- For Restructu red BEC

First to Fourth Grading must be Numerical

Final Rating must be Numerical

Ex. 95 for non-honors

98. 250 for honors


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DIPLOMAS / CERTIFICATES

- Must be alphabetically arranged and same sequence as the

list in SF 5 and List of Graduates.- Correctness of entries such as name (spelling), dates

signatures etc., must be checked. Names must be same asthose that appear in birth certificates, SF 5, F-137, F-138, F-1.

- Copy o f List of Graduate: Principal/s assigned by theDistrict/Cluster to check the certificates must indicate OK in

each of the names in the list of graduates and his/hersignature as checker at the bottom of the document. This shallbe placed on top of the pile of diplomas to be affixed withinitials of the EPS-checker/s.


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A. SF5 & 6 (D.O. NO 4 S. 2014)

SF5 & 6

It should be computerized using the black ink.

Correct alphabetical arrangement, male first then femaleleaving two spaces / lines between males and females orseparate sheets

Include names of pupils who transferredout (in Blue ink)and those who dropped (in Red ink)

Grand Total and subtotal per gender (male and female)excludes the dropped and transferred out. SF 5 Totals must

tally with the data in the SF 6.


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SF 5 (REPORT ON PROMOTION & LEVEL

OF PROFICIENCY)

Region Division District

School ID School Year Curriculum

School Name Grade Level Section

A six (6) digit-number assigned

to a school recognized in

EBEIS Official name of school as

registered in DepEd & EBEIS

The prescribed period of timewhen schools offer daily

instruction. It covers 10 months of

regular schooling starting month

of June up to the month of March

of the following year

K to 12 BEC for Grade levels

implementing K to 12 Basic

Education Curriculum and

Restructured BEC for the

remaining grade /year level


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OF PROFICIENCY)

LRN LEARNERS

NAME

General

Average

Action

Taken

Incomplete Subjects

Completedas of

Current S.Y.

As of end ofCurrent S.Y.

Twelve (12) digit number of the

pupil/student in the basic

education programName of the individual as

reflected in the birth certificate

-Average of the student/pupil in all subjectstaken in a given school year, in 3 decimal

places for honors and 2for non-honors

-Equivalent Descriptive Letter Value shouldbe written in close parenthesis

-Leave this column blank for irregularlearners or learners with subjects

deficiencies

Status of learner as f End of S.Y.

using the following categories:

PROMOTED- Satisfied all requirements in all subject areas

IRREGULAR- with incomplete subject/s. This implies that thelearner is promoted to the next level but with deficiencies in one

or more subject areas.

RETAINED- Learner who was not able to complete even one

subject area

The subject area from previous level taken

by the student in the current school year

that she has passed

(for k to 12 BEC and RBEC High School

The subject/s currently undertaken by the

learner for the current S.Y. but failed to

pass

(for k to 12 BEC and RBEC High School)


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OF PROFICIENCY)

LRN LEARNERS

NAME

General

Average

Action

Taken

Incomplete Subjects

Completedas of

Current S.Y.


Abat, Angelo Irregular English,

Math

MARCH

LRN LEARNERS

NAME

General

Average

Action

Taken

Incomplete Subjects

Completedas ofCurrent S.Y.


Abat, angelo 81.25 (AP) Promoted English,Math

MAY Entry here is in pencil only :Ex.

74.25 (B) to facilitate the

counting and checking of

entries in the Level ofProficiency Table at the right

side of the form.


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OF PROFICIENCY)

SUMMARY TABLE

STATUS MALE FEMALE TOTAL

Promoted

IRREGULAR

RETAINED

The number of learners(Male, Female,

Grand Total) who are promoted to the next

level for the next S.Y.

The number of learners (Male, Female,

Grand Total) who are promoted to the next

level but with deficiency in some subjects

(for k to 12 BEC and RBEC High School)The number of learners (Male, Female,

Grand Total) retained in the same grade

level for the next school year.


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OF PROFICIENCY)

LEVEL OF PROFICIENCY

MALE FEMALE TOTAL

Beginning

Developing

Approachin

g

Proficiency

Proficient

Advanced


Grand Total) who are at the beginning stage

(74% and below)The number of learners (Male, Female,

Grand Total) who are at the Developingstage (75% to 79%)


Grand Total) who are at the Approaching

Proficiency stage (80% to 84%)The number of learners (Male, Female,

Grand Total) who are at the Proficient stage

(85% to 89%)


Grand Total) who are at the Advanced stage

(90% and above)


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OF PROFICIENCY) Prepared by :________________________

Class Adviser

(Name & Signature)

Certified Correct and Submitted:

_________________________

School Head

(Name & Signature)

Reviewed by:

_________________________

District Supervisor

(Name & Signature)

Validated:

_________________________

Division Representative

(Name & Signature)

For Elementary

To be placed below the District

Checking Committee


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OF PROFICIENCY) Prepared by :________________________

Class Adviser

(Name & Signature)

Certified Correct and Submitted:

_________________________

School Head

(Name & Signature)

Reviewed by:

_________________________

Cluster Head

(Name & Signature)

Validated:

_________________________

Division Representative

(Name & Signature)

For Secondary

To be placed below the Cluster

Checking Committee


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OF PROFICIENCY) Form 1 :________________________

(Name & Signature)

Class Record:

_________________________

(Name & Signature)

Form 138:

_________________________

(Name & Signature)

Form 137:

_________________________

(Name & Signature)

SF 5

_________________________

(Name & Signature)

(To be plac ed in separate sheet,

at tached to SF 5 for

Distr ict /Cluster Checkin g)

1. Grade/ Year Level

Checking Committee

2. School Level

Checking Committee

(To be prin ted on SF 5 right sid e

above the sign ator ies)

3. District/Cluster Level

Checking Committee

Note: Make the Guidel ines smaller

and maximize the space on the

r ight to accommodate the

Distr ict /Cluster Checking

Committee)


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ASSIGNMENT OF SUPERVISORS CHECKINGREPORTS AND FORMS (ELEMENTARY)

SUPERVISORS IN CHARGE DISTRICT / TOWNMISS. Judith V.Clemente LumbanKalayaan

PilaVictoriaLiliw

Mrs. Zenaida C. Yerro Los BanosBayCabuyaoCalauan

Mrs Roderica R. Camacho San PedroBinan


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ASSIGNMENT OF SUPERVISORS CHECKINGREPORTS AND FORMS (SECONDARY)

CLU

S-TER DISTRICT COVERAGE / CLUSTER HEAD EPS In-Charge

I FAMY NHSSolomon Kahulugan Mr. Lamberto C.Perolina

II SAN JUAN NHSNelia A. Valero Mr. Edgardo B.MilitanteIII PGMNHSJeanette De Leon Mrs. Redella P.Vista

IV CRISTOBAL CONDUCTO MNHSFrederick Byrd Mrs. Mirza J. Linga

V CAVINTI NHSLaurita Arca Dr. Orlando T. ValverdeVI ALAMINOS NHSSonia Alvero Mrs. Mirza J. LingaVII LOS BAOS COMMUNITY NHSAsuncion

Dilla Mrs. Erma S.ValenzuelaVIII CABUYAO NHSJuanito De Ramos Dr. Darwin

S.TalambayanIX JACOBO Z GONZALES MNHSBayani Dr. Merced B. Rienda


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SF 6

- Entries must be accurate and consistent withthe entries in SF 5s

- A separate sheet may be used to facilitate

checking and cross-checking of theDistrict/Cluster Checking Committee

-District/Cluster Checking Committee must be

printed in the right side of SF 6. They shallaffix their signatures after ensuring that allentries and totals are correct and accurate.

year-end checking of school forms-2

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