Wednesday, April 22, 2015Superintendent Glenn Borthistle and Board of Trustees

DPAC 2015 /16 Budget Considerations

Accountability / TransparencySchool District 83 has not shown enough accountability or transparency when it comes to expenses. SD83 staff are not encouraged to discuss areas of cost savings with the public and fear repercussions if they do so. Listening to your front line staff should be your first course of action.

Statement of Financial Information - Schedule of Renumeration and Expenses 2012 - 2014Over the past 3 years a total of $1.89 MILLION has gone out in SD83 Employee Expenses.This includes money spent on approved SD business expenditures such as travel, professional development and association memberships.

$633,986 in 2014. (Of this $133,685 are the expenses for 8 people).$660,542 in 2013.$598,893 in 2012.

A significant reduction in employee expenses for travel and professional development should be implemented- especially since budget cuts to support our kids educational needs / requirements in theareas of literacy/library; special needs; speech; hearing; mental health and music are on the table.

Management and administration retreats can and should be held in SD83 facilities. Past practices of retreats held at ski resorts should no longer be happening.

SD Vehicle UseAll School District vehicles should have decals to identify them. Currently, management/admin vehicles do not have decals - and are used for personal use at great expense to our operations budget in fuel, and ongoing maintenance.

F150 Platinum Ford trucks at a cost of $60,000 for management personnel are not necessary. Small commutervehicles economical on fuel should suffice for getting staff around our district. Further, SD83 vehicles shouldNOT be available for personal use on weekends and/or vacations to haul boats and horse trailers with.

SD83 has expressed concern about the carbon footprint we are making. Management should lead by example.

Capital ExpendituresLarger gyms were promised to Carlin and Lenwood Schools 9 years ago when these schools transitioned to aK - 8 model; in addition a larger library is required at Carlin. The low priority placed on educational learningfacilities in relation to School District administration space and responsible spending when it comes to facilityupgrades is mind-boggling.

New School District Office - cost has been estimated at $6 MILLION, $7 MILLION, and $8 MILLION... Who knows?Maintenance Building Expansion - estimated cost $850,000MQN Architects - $459,028 in 2014.

DISTRICT PARENT ADVISORY COUNCILschool district #83 PRESIDENT Kari Wilkinson

Secretary Heather Hamlin-Gravells TREASURER Pearl Hiemstra

DPAC 2015 /16 Budget Considerations PAGE 2

Admin / Management PositionsWith a 28% enrollment decline over the past 13 years and projected declines thru to 2019 - there should be areduction in management and administrative hours at the Board Office; in schools and in the maintenancedivision. We cant keep cutting services / positions that directly affect student learning.

When enrollment was at 8,500 students, the Manager of Human Resources was able to handle the workload withoutan additional full-time clerical assistant. Why does the current HR Manager need at full-time clerical assistant with only5,300 students enrolled?

The cost for a blanket 3.5% wage increase for Principals, Vice-Principals and other administrative employeesnot covered by a collective agreement is not realistic. 3.5% on a $100,000+ salary is significantly different than3.5% on an average CUPE salary of $35,000. A cost of living increase should be considered for these employeesbut not on a percentage basis.

OVERALL: Capital vs. Operations ExpensesIt is very frustrating to PACs volunteering countless hours of time fundraising for learning tools for our kids schools to hear about motorized height adjustable desks for the new Board Office, fancy vehicles for management staff, and Board Office / Maintenance Expansion projects that have clearly gone far over budget.

If we can move wages for a Project Manager ($100,000) into the Capital Budget, what other expenses can be moved around to make the numbers work?

Admin / Operations / Transportation FTE $sBoard Governance Services & Supplies 4,000Ed. Admin Services & Supplies 10,000District Administration Clerical 1.0 80,000District Music Clerical 0.1 6,429PVP Admin Time Change 0.8 80,000District Student Services Clerical 0.3 13,500Business Admin Services / Supplies 90,000Business Admin Legal / Insurance 35,000District Furniture and Equipment 30,000District Payroll Staff 0.5 26,000Operations Services and Supplies 35,000Transportation, Services & Supplies 80,000 Maintenance Manager 1.0 100,000Maintenance Planner 1.0 80,000Maintenance Carpenter 0.5 36,000Maintenance Painter 1.0 72,000Maintenance Clerical 0.5 27,000Closed Classrooms 150,000

$854,929 Program Enhancements / Other Costs District Employee Expense Accounts 160,000Annual Hardware / Software - 50% delay 150,000One Time Tech Enhancements delay 582,000 TOTAL COST SAVINGS $1,832,929

DPAC Proposed 2015/16 Budget Cuts