dpi sap pm orientation

8/10/2019 DPI SAP PM Orientation

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BUSINESSSYSTEMS

IMPROVEMENT

PROJECT

NC Department of Transportation

Early 1980s Legislative Directive to use aSHARED Fleet Maintenance System

SVFMS Late 1990s - DOTs BSIP Included Requirements to

accommodate LEAs & Highway PatrolSoftware Selection SAP (R/3)


2/19

Goal of the Project

Replace older Warehouse Management,Procurement, and Plant Maintenancesystems with a single more efficient,integrated system

Offer ing m ore c apabi l i tiesIncorporating business best

practices Provid ing a new m ater ial

m anagem ent sys tem


3/19

General Benefits of SAP R/3 Improved reporting and inquiry

capabilities User friendliness and functionality

Flexibility for growth and change Productivity increase

Data integrity Integration Best business processes State-of-the-art technology


4/19

Other Benefits Greater efficiency

Moving towards reducedpaper transactions

Faster processing Approvals completed online

Greater effectiveness Online prompts and aids Online status of documents

and financial information

Improvedaccountability

Documents createdin the system; muchless paper

Online account

code validation Complete and

accurate audit trail


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9/19

The Other PM Plant MaintenanceOverview of SAP Fleet Maintenance
http://www.deere.com/servlet/AgHomePageServlethttp://www.fordvehicles.com/cars/taurus/glance/index.asp


10/19

R/3

FI

CO

AM

PS

WF

IS

MM

HR

SD

PP

QM

PM

Project System andInvestment Mngmt

Human Resources

Workflow Plant Maintenance

Quality Management

Financial Management

ControllingMaterials Management

Sales and Distribution CO-IO

CO-CCA

FI-AP

ProductionPlanning

Asset Management

SAP R/3 System Integration

NOTE: Only 2 SAPModules Used by LEAs


11/19

Organization of Elements in SAP

Storage Location

Storage Location

Company Code(DPI/LEAs)

Plant(Shop)

7800

60XX(6001 = Alamance6092 = Wake6100 = Yancey)

8001

thru8900(LEA specific

parts rooms andservice vehicles thatstock materials.)


12/19

What Is the Purpose Of Plant

Maintenance? Inspect To determine the state of a

vehicle or piece of equipment. Preventative maintenance To

maintain a target condition for avehicle or piece of equipment.

Repairs - To restore a vehicle or pieceof equipment to its target condition.


13/19

A Few Key Benefits of R/3 Plant Maintenance Real Time Reporting

Drill-down capability Menu tree transaction list Electronic document environment

Extensive on-line help

SAP R/3


14/19

Equipment Capabilities - Establish Schedules

Three types of maintenance identified: Preventive/Planned Maintenance

Scheduled PM Safety Inspection

Unplanned/Corrective Maintenance Emergency Recall

New Vehicle Preparation

Integrate equipment repair and maintenance schedules toidentify parts demand to the Inventory system.


15/19

Work Order Cycle

IdentifyWork

Do WorkCreate a

Work OrderWork

Completion

Create aWork Order

TECOPrint a WorkOrder (PM)

Complete aWork Order

Release aWork Order

Business Process

SAP Transaction

Work Order

Completion


16/19

Work Order

Do The Work Generate E-Mails - Preventative Maintenance Create the Work Order -PM Routine Does This Automatically

Put The Work Order In Progress Technical Completion (TECO) Business Completion


17/19

Equipment Capabilities - Maintain FuelInventory

Track and monitor fuel issues. Track lubricants. Record fuel issues and lubricants issued to

equipment history.


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Equipment Capabilities - ManagementReporting

Exception Reporting Equipment Down Time Warranty Repair Repair history

Labor Costs Maintenance

Schedules Lube sheets