drupalcon europedrupalcon europe 26 30 september 2016 the convention centre dublin dublin, ireland...
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DrupalCon Europe
26 30 September 2016 The Convention Centre Dublin
Dublin, Ireland
DrupalCon is the heartbeat of the Drupal community. It's where improvements to the project are made, where important business connections are built, and where lifelong friendships bloom. This event takes place two or three times a year and brings together thousands of people from across the globe who use, develop, design, and support the Drupal platform.
Developers, sitebuilders, UX/designers, project managers, business owners, CMS decision makers, job seekers and job givers will be pouring into DrupalCon Dublin 26 30 September 2016.
DRUPALCON BY THE NUMBERS The Drupal community is a diverse group, with a variety of interests that span the globe. Thousands of these Drupal enthusiasts will be in attendance at DrupalCon Dublin. Together we will unite in celebration and work together to gain new skills and new friends as we advance the Drupal project. DRUPALCON EUROPE BY THE NUMBERS Demographics from DrupalCon Amsterdam
2300 Attendees
51% Developer
7% Site Builder
12% Drupal Business Owner/CLevel
DrupalCon Europe
SPONSORING DRUPALCON If Drupal is important to your business, then sponsoring this DrupalCon is a necessity.
Our Sponsor Packages are designed to help your business with:
Branding Talent recruitment Networking Lead generation
However, if you are simply looking for a way to give back to the community, check out our Drupal Love Packages, starting at €400.
WANT A 10% SPONSOR DISCOUNT? Become a Drupal Supporter and receive a 10% discount on your sponsorship. Program fees are used to improve Drupal.org. Learn more by visiting https://assoc.drupal.org/supportingpartners. You can join this program by checking the box in the order form.
Supporting Partner Program: for Drupalrelated businesses (web development,
training) Supporter Level $2500
Premium Supporter Level $7500 Signature Supporter Level $15,000
Technology Supporter Program: for third party software companies which integrate
with Drupal and tools companies who help Drupalers build great sites Supporter Level $2500
Premium Supporter Level $7500
Hosting Supporter Program: for hosting companies who specialize in hosting Drupal sites
Supporter Level $2500 Premium Supporter Level $7500
To speak with a sponsorship sales person, contact: [email protected]
If you are interested in a media partnership, contact: [email protected]
DrupalCon Europe
CORE PACKAGES Platinum and Gold level sponsors may select one additional benefit from the Bonus benefits listed below. Note: Packages do not include booth carpet rentals or electricity fees.
DIAMOND PLATINUM GOLD SILVER
EURO [payment is in EURO] € 20.000 €10.000 € 6.000 € 3.500
DrupalCon Tickets 20 10 5 3
Exhibit Booth 6m wide x 2m deep
6m wide x 2m deep
3m wide x 2m deep
2m table
Premium Logo Placement on DrupalCon Website
Site header Site footer Visibility on sponsor page
Visibility on sponsor page
Ad in Printed Program Guide Full page Full page Half page
Ad on DrupalCon Site Yes Yes
Branded Giveaway for Attendee Tote Bag
Yes Yes
Logo or name on podium, signage, program guide, and website
Session Room Session or BOF room
Stage Introductions 3 minute speaking opportunity
Business Showcase Session Session listing in printed schedule, website, audio recording posted to our YouTube channel.
1 recorded session (60 minutes)
1 recorded session (30 minutes)
Bonus A:
Level up to a full 60 minute
session
Bonus A: Lightning Talk (15 minutes)
Premium logo placement in Attendee Email
Yes Yes
Logo on General Conference Signage
Yes Yes
DrupalCon Europe
Submit content for Drupal Association Newsletter (subject to approval)
One Post Only if you are a Drupal Association Supporter / Partner
Blind Attendee Optin Email Sent on Your Behalf
Yes Bonus B
Attendee list with name, company, title only
Yes Yes Bonus B
Post job listings on Drupal Jobs
Feature Posting (up to 5 postings)
Yes (up to 10 postings)
Bonus C: Feature Posting (up to 5 postings)
Yes (up to 10 postings)
Bonus C: Feature Posting (up to 5 postings)
Yes (up to 10 postings)
Acknowledged in Program Guide Yes Yes Yes Yes
Company logo and link on DrupalCon Sponsors Page
Yes Yes Yes Yes
Logo on main stage screen before keynote presentations
Dedicated slide Shared slide Shared slide Shared slide
Provide prizes for trivia night Yes Yes Yes Yes
Access to VIP Sponsor Happy Hour
4 tickets 2 tickets 2 tickets 2 tickets
ProTip: Expand your Gold or Platinum Booth for €3.000 by adding additional 3mx2m space.
CUSTOM SPONSORSHIP PACKAGES Contact us if you have an idea for a new sponsorship option. With the right idea we can assist you in customizing a sponsorship package. We continue to look for ways to grow DrupalCon.
DrupalCon Europe
MODULE PACKAGES ProTip: Add an exhibit table to your package for €2.000 All Module Sponsorships include these benefits:
Logo and link on DrupalCon sponsor page Logo on morning main stage screen Company name and sponsor level listed in program guide Up to 10 job postings on Drupal Jobs 30 days leading up to event 2 tickets to the VIP Sponsor & Supporter Reception Opportunity to provide prizes for DrupalCon trivia night, with attribution
Packages from €3.800 €6.000 Business Showcase One Available €6.000 The Business Showcase is one of the session tracks at DrupalCon where top level sponsors provide educational content to attendees. This package provides you with special branding as well as speaking opportunity.
5 conference tickets 60 minutes session on the Business Showcase Half page ad in the program guide Title sponsorship: “Business Showcase sponsored by [Your Company]”, which appears
on the event website and program guide Your logo on signage located on the Business Showcase stage
Friday Contribution Sprints €3.800 Two Available Drupal sprints are crucial to accelerating the Drupal Project and DrupalCon sprints are some of the largest in the world. Help us fund this important day as community members innovate the Project especially the food we provide to keep our developers going after a long week.
4 conference tickets Onsite signage at Friday Sprints Half page ad in the Program Guide One of the Drupal 8 core contributors to acknowledge and thank your company from the
stage for understanding the importance of funding these sprints that accelerate the project. You get to come up and speak to the sprinters, too!
Title sponsor in program guide/website: “Sprints sponsored by [Your Company]” We encourage you and your staff members to participate in the Sprint and see your sponsor dollars fund a highly inspiring event. Feel the excitement as community members submit code for the first time and Dries Buytaert, Drupal Founder, accepts code into the Drupal Project.
DrupalCon Europe
Extended Sprints Sponsor €6.700 One available Branding opportunity at the 24Hour Extended Sprint room provided for the 2 days before and 2 days after DrupalCon. This does not include Friday Contribution Sprints.
Signage in room that says: "Extended Sprints Sponsored by [Your Company]" Credit for sponsorship on DrupalCon website with logo Listed as sponsor in program guide Communication to attendees and sprint mentors will mention/promote your company by
either calling it the "Extended Sprints sponsored by [Your Company]" or saying "Thanks, [Your Company] for sponsoring the sprints”.
Communications include attendee newsletter, blog post, direct email to past sprint mentors
SWAG in room sponsor is welcome to hand out tshirts, stickers, etc in the Extended Sprint Room
Speaking Sponsor is welcome to stand in front of the room each day to thank the sprinters and let them know that you’ve helped fund the program and food
Listed as lunch sponsor DA will pay for food, sprint leaders will pull together lunch order Bean Bag Chairs Sponsorship €5.000 This sponsorship includes:
5 conference tickets You provide 50 60 branded bean bags and then distribute them throughout the
conference center One half page ad in the Program Guide Scheduled tweets from the DrupalCon EUR account once a day during the event
highlighting the bean bag sponsor!
Packages from €1,500 €3.500 1st Time Attendee Social Hour Sponsor €3.000 one available This is your chance to show new DrupalCon attendees that you care about making sure everyone feels included and gets the most of his/her experience!
2 conference tickets 1st Time Attendee Social title sponsorship Unique opportunity for your team to distribute swag and materials during the reception at
a single dedicated table. Welcome to place your freestanding banners around the area (up to 2 banners)
Help welcome attendees to their first DrupalCon! Promotion as 1st Time Attendee Social Hour reception title sponsor on event website
and in attendee emails Logo on 1st Time Attendee Social Hour event signage Additional: sponsor pays the cost to produce branded napkins or cups
DrupalCon Europe
Lunch Sponsorship €2.500 One Available per day 2 conference tickets Promotion as lunch title sponsor in daily schedule found on event website, program
guide, and signage. Your company logo on signage at lunch stations Opportunity to provide a branded item (like napkins) and we will put out during lunch. If you’d rather serve something fun like ice cream, we can do that too! Provide table tents or swag and you can put them out at lunch tables Note: sponsor pays the cost to produce branded item or additional food purchase
Coffee Sponsorship €2.500 One Available per day
2 conference tickets Promotion as coffee title sponsor in daily schedules located on event website, program
guide, and signage Your company logo on signage at coffee stations Opportunity to provide a branded item (like napkins) and we will put out during coffee
service. Note: sponsor pays the cost to produce branded item or additional food purchase
Birds of a Feather Room (BOF Room) Sponsorship €2.500 One Available Align your brand with community brainstorming. Attendees pick topics of interest like CRM + Drupal or Drupal in Government and they brainstorm ideas for an hour at a time in a BOF room. Align your brand with this special community connection. Sponsors receive:
2 conference tickets Your logo on signage at the BOF Room Your logo on room signage, in the program guide map and listed on the BOF schedule
Opening Reception Night €2.500 Two Available
2 conference tickets Opening reception title sponsorship Unique opportunity for your team to distribute swag and materials during the reception at
a single dedicated table Help welcome attendees to DrupalCon with 30 second stage time during the reception Promotion as opening reception title sponsor on event website and in attendee mails Logo on opening reception event signage Opportunity to provide branded napkins to be distributed at the bar We also welcome other ideas you may have such as bringing in entertainment.
Trivia Night – Community Event €3.000 One Available Help make a popular community event come together so hundreds can gather on Thursday night to compete over Drupal trivia and other nerdy fun facts.
2 conference tickets
DrupalCon Europe
Logo on Trivia Night signage Logo on table tents at event Opportunity to provide branded napkins or branded snackitems to hand out at the bar Opportunity to provide attendees with branded pen/pencils to use in the game and we
will distribute them for you. Opportunity to announce and hand out the awards at the end of the night.
Developer Contest One Available €1.500 Run a developer contest before DrupalCon and then announce the winner on Wednesday via social media and on stage. You create the contest and post it on your website several weeks before DrupalCon. Then, we we will provide:
2 conference tickets Promote the event via social media Post your blog about the event Promote your event in an attendee email Your event listed on the DrupalCon website as an official program
You can use the Monday of DrupalCon to hold “contest support hours” to help last minute entries. We recommend you cut off submissions Monday night and use Tuesday to select your winner. Then announce the winner on Wednesday. Live Streaming Sponsorship One Available €1.500 + Sponsor provides all necessary technology & resources to record live streaming The global Drupal community is huge and not everyone can attend the conference, but thousands watch via Live Streaming. They even host local community parties to watch content together. The Live Streaming Sponsor provides the onsite resources to simulcast the “DrupalCon Prenote”, three one hour keynotes (one per day), and the closing session on Thursday. In return, we will provide:
3 conference tickets Promote live streaming via social media, attendee email, and a blog post Insert your logo in the media player for thousands of Drupalers to see
Sponsored Lounges €1.500 + furniture rental Many Available Give attendees a relaxing and cool place to sit, power up, chit chat, or just dream about their next line of code. Your lounge is a collection of sofas and chairs in an easy to access open area. And, you can dress it up however you want.
2 conference tickets Lounge location identified on Exhibit Hall Floor Plan Logo on a sign at the lounge area Note: Sponsor is responsible for purchasing electricity, carpeting, and furniture through
the event decorating company.
DrupalCon Europe
LEVEL UP YOUR PACKAGE Looking for some more branding and exhibiting power? Check out these ways to level up your sponsor package. Attendee Badge Insert Sponsorship €3.000 One Available + printing costs Design and produce a piece of marketing collateral that we will insert behind every attendee’s name badge. (cannot be combined with the Lanyard Sponsorship)
Promotion as attendee badge sponsor on event website and in program guide. We will provide artwork guidelines regarding sizing and paper thickness to ensure the
piece fits in the name badge, we will also confirm a quantity closer to the event date. (approximate quantity: 2,000)
You are responsible to provide the creative and pay for printing and shipping costs for the insert, final creative will need an approval from DrupalCon staff before it goes to print.
Lanyard € 3.000 One Available One color logo on all DrupalCon Lanyards, (cannot be combined with the Badge Sponsorship) Tote Bag Sponsor € 3.000 One Available One color logo on the attendee tote bag plus one tote bag insert. Keynote Street Team € 1.500 Four Available Get your message into each attendees hand as they pour out of the Keynote room and head down the hall to their first session. This package lets your team stands outside the Keynote doors to hand attendees your promotional giveaway (a flyer, branded swag). Only two companies a day can hand out materials. Women In Drupal Event Sponsor €500 Four Available There are more and more women in Drupal each yearbe sure to support one of the fastest growing sectors by sponsoring Women in Drupal!
Logo on signage, mainstage slides, and website. Opportunity to greet attendees as they arrive In our efforts to encourage open collaboration among peers in a safe environment, we
ask that sponsors do not attempt to solicit at these events.
DrupalCon Europe
DRUPAL LOVE PACKAGE Are you overjoyed with the impact that Drupal and the Drupal community has made on your life and your business? Are you looking for a way to share your warm fuzzies and give back to the community? Then check out the Drupal Love Packages, where you share your goodwill and your funds pay for DrupalCon scholarships, Community Grants, and Drupal.org hosting fees. Drupal Love €400 Many Available
Your company listed on DrupalCon sponsor page and linked to your company description Acknowledgement in program guide Post Jobs on the DrupalCon Job Board
DRUPAL VILLAGE PACKAGE Want to interact more with the community, but not get tied up for 3 days doing booth duty? Try this turnkey booth package on for size! Exhibit like any other core sponsor but without the the commitment of three days and hassle of ordering services. Highlight job openings, your modules, your latest Drupal website, or just thank each developer who passes by! This booth will be ready for whatever it is when you when you get there. Drupal Village €1.000 9 Available
All Drupal Love benefits One day to exhibit at an empty booth within the exhibit hall. Your booth will come with a
fully clothed table and 2 chairs. We will even provide electricity and wifi. Bring a freestanding banner or any other decorations to dress up your area!
2 tickets to the Sponsor & Partner Appreciation Happy Hour
DrupalCon Europe
ORDER FORM CORE SPONSORSHIPS Note: Packages do not include booth carpet rentals or electricity fees. Diamond € 20.000 Platinum € 10.000 circle one: Bonus A Bonus B Bonus C Gold € 6.000 circle one: Bonus A Bonus B Bonus C Silver € 3.500
MODULE SPONSORSHIPS Business Showcase € 6.000 Bean Bag Sponsor € 5.000 Friday Sprints € 3.800 Extended Sprints € 6.700 1st Time Attendee Social € 3.000 Lunch € 2.500 Coffee € 2.500 BOF Room € 2.500 Opening Night Reception € 2.500 Trivia Night € 1.500 Developer Contest € 1.500 Live Streaming € 1.500 Sponsored Lounges € 1.500 + furniture Women in Drupal € 500 Add an exhibit table (2m wide) to your Module Package € 2.000 Expand your Core Package booth size with an add’l 3m x 2m booth space € 3.000 I want to rent a meeting room at the DrupalCon venue. Please send me details.
LEVEL UP SPONSORSHIPS Attendee Badge Insert € 3.000 + printing Lanyard €3.000 Tote Bag Sponsorship € 3.000 Keynote Street Team € 1.500
ANNUAL SUPPORTING PROGRAMS Supporting Partner $2500 Supporting Partner Premium $7500 Supporting Partner Signature $15,000 Technology Supporter $2500 Technology Supporter Premium $7500 Hosting Supporter $2500 Hosting Supporter Premium $7500
DRUPAL LOVE Drupal Love € 400 Drupal Village € 1000
Payment Terms Payment terms are Net 30 Days. You will receive an invoice with payment instructions. Sponsors must pay in full before the event to set up their exhibitor space or receive their sponsor
benefits. All payments are due at minimum 30 days prior to the event. DrupalCon Dublin Payments are in Euro. Note: Packages do not include booth carpet rentals or electricity fees.
TOTAL AMOUNT EURO €_____________________
DrupalCon Europe
CONTACT INFORMATION Company ____________________________________________________________ (spelled and punctuated exactly how it should be written in the DrupalCon Program Guide)
Mailing Address ______________________________________________________________________ ______________________________________________________________________ (as it should appear in your invoice)
Sponsor Fulfillment Contact Information
First Name _______________________________________________ Last Name _______________________________________________
Email _______________________________________________ Phone # _______________________________________________
Invoice Contact Information First and last name of person to receive the invoice: ______________________________________________ Email of person to receive the invoice: ______________________________________________ Please return signed paperwork to [email protected] or fax to +1 971.229.4545, or mail to: DrupalCon Inc., 209 SW Oak Street, Portland, OR 97204.
DrupalCon Europe
EXHIBITOR AND SPONSORSHIP AGREEMENT Note: Packages do not include booth carpet rentals or electricity fees. This exhibitor agreement is entered into by and between DrupalCon, Inc. a District of Columbia notforprofit organization with its principal place of business located at 209 SW Oak St, Suite 100, Portland, OR 97204 (hereinafter “DCI”), and ___________________ (hereinafter “Exhibitor”), effective on the date signed below. 1. Booth Assignment: Exhibitor understands that Drupal Association Supporters have priority over non partners when booths are assigned. And, booths are assigned in the order in which contracts are received. Booths may not be set up if payment in full is not received before the event. DCI reserves the right to change booth assignments at any time. 2. Booth Fee, Table, Size & Equipment: The fee for the reservation and use of your space is included with your sponsorship along with wifi access and a draped table with two chairs. However, Exhibitors and sponsors are responsible for renting carpeting and electricity. No credit is provided for equipment that is not used. Additional booth furnishings, audiovisual equipment, electrical and telephone connections, signs and drayage services are available for an additional charge. If Exhibitor plans to install a completely constructed display so that the standard booth equipment is not desired, no part of the constructed display shall project so as to obstruct the view of adjacent booths. Island exhibits must not include any walls that block visibility of neighboring booths. Any exception must first be approved by DCI. Audiovisual equipment must not be played at a level that would interfere with adjacent exhibitors. 3. Advertisements: Exhibitor agrees to provide suitable content for any advertising presented to attendees through the sponsor benefits. 4. Registration Fee Waived: Exhibitor is entitled to the number of registrations included with their sponsorship. Free conference passes included in sponsor packages must be redeemed before their expiration date. Sponsor is entitled to buy additional tickets at the early bird rate at any time. 5. Restriction on Location of Exhibits & Solicitation: Exhibitor agrees not to conduct or solicit business in the exhibit hall or other designated area unless they have rented exhibit space. Exhibitor agrees not to exhibit products and services at the conference except in the exhibit hall, other designated area, or conference program time slot. 6. Internet Connections: Network access will be provided through a wireless connection (wifi); actual throughput speeds and up times are not guaranteed. 7. Payment & Cancellation: Applicable fees are based on the date that payment is received by DCI. Exhibitor may cancel this agreement by written notice to DCI. Below is the cancelation fee schedule:
Cancellation made on or before 31 December, 2015 is subject to a 25% cancellation fee.
DrupalCon Europe
Cancellation made on or before 1 April 2016 is subject to a 50% cancellation fee.
Cancellation made on or before 1 July, 2016 is subject to a 75% cancellation fee.
No refunds will be granted on cancellation made on or after 2 July, 2016.
8. Union Clearance & Exclusivity: If required by union contract rules and regulation for the convention location, Exhibitor agrees to use qualified union personnel for the various services required for installation and dismantling of exhibits and for material handling within the show. Exhibitor must use the service provider designated by DCI for drayage and rigging, electrical, plumbing, and custom cleaning services. For other services and for other contractors other than those designated above, Exhibitor shall submit the necessary certificates of insurance in advance so that permission can be secured for said contractor to operate. 9. Use of Space: Exhibitor shall not permit any other corporation or firm or its representatives to use the space allotted to the signer of this contract, nor shall Exhibitor display articles not manufactured or normally sold by the Exhibitor. Requests for coparticipation by any other corporation or firms in space assigned to the original applicant must be made in writing to DCI. If permission is granted by DCI, there may be an additional charge for each additional firm, and the additional firm must purchase a conference registration for each of its Representatives at the then current registration cost. Exhibitor is not permitted to sublet booths or assign this lease in whole or in part. 10. Limitation of Liability: Exhibitor shall be fully responsible to pay for any and all damages to property owned by the venue facility, its owners or managers which result from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, DCI and the venue facility as well as their owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor’s occupancy and use of the exhibition premises, the Hotel or any part thereof. 11. Security & Insurance: DCI is not liable for damage or loss to Exhibitor’s property, nor shall DCI be liable for any injury that may occur in the exhibition area. Exhibitor is responsible for obtaining any insurance required to participate.
12. Protection of the Exhibit Hall Facility: Nothing shall be posted or tacked, nailed, screwed or otherwise attached to the columns, walls, floors, or other parts of the conference hotel without permission from the proper building authority and exhibition management. 13. Drayage: DCI will appoint an exhibition management firm. Shipments to the conference must be arranged through them. 14. Installation & Dismantling: Packing, unpacking, and assembly of exhibits will be done only in designated areas at designated times under the direction of exhibition management. Space not set up by one hour before the official opening of the exhibit hall may be reassigned by exhibition management for other purposes and will not be made available to the Exhibitor. No exhibits shall be dismantled before the official closing time of the show.
DrupalCon Europe
15. Distribution of Printed Matter, Samples, etc: Exhibitor shall not distribute to the conference attendees printed matter, samples, souvenirs, or the like, except from within the rented space or through insertion into conference registration packets as provided for by the organizers. 16. Listing of Exhibitors in Conference Material: Exhibitor will be listed on the Conference Website and in the printed material distributed at the Conference. All Exhibitor Content must be received by 29 July 2015 to ensure appearance in the print materials. If Exhibitor does not provide Exhibitor Content prior to that date, it may be listed by name only. 17. Agreement to Conditions: Exhibitor agrees for itself and its employees to abide by these conditions, it being understood and agreed that the sole control of the exhibition hall rests with exhibition management. 18. Amendments: DCI shall have sole authority to interpret and enforce all rules and regulations contained herein, and to make any amendment thereto and to make such further rules and regulations as shall be necessary for the orderly conduct of the exhibition. 19. Observance of Laws: Company shall abide by and observe all laws, rules and regulations, and ordinances in connection with the conference and this agreement. 20. Company Conduct: Company and all of its representatives shall conduct themselves at all times in accordance with highest standards of decorum and good taste. DCI reserves the right to eject from the conference any Company or Company representative violating those standards. This includes remaining at or under industry standard decibel levels (registers at or under 80 decibels from 10 feet away). Note: Packages do not include booth carpet rentals or electricity fees.
NAME___________________________________________________________ EXHIBITOR_______________________________________________________ SIGNED_______________________________ Date______________________ NAME___________________________________________________________ DRUPALCON INC._________________________________________________ SIGNED_______________________________ Date______________________