easy breezy wedding planner reception location worksheet preview

8/2/2019 Easy Breezy Wedding Planner Reception Location Worksheet Preview

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Reception Location Worksheet

Location The Overprice Hotel Contact Madame Bigbucks

Address 12345 Park Place Phone (800) 555-1212

Boardwalk, FL Email [email protected]

Website: overprice.web

Wedding Date: 05/18/14 Reception Time: 3:00 PM

Est. # of Guests: 150 # Hours Needed: 4

LOCATION SETUP

Head Table? Yes Microphone Needed? Yes

Head Table Is: On The Floor # of People 12

Sweetheart Table? No Parent/Grandparent? Yes

# of Guest Tables: 15 Select Type: Round

Kids' Table? Yes Cake Table? Yes

# Reserved Tables: 4 Guest Book? Yes

Place Card Table? Yes Gift Table? Yes

Other? None

Additional Details: Soft pink lighting please.

DECORATING

Wedding Colors: Olive Green and Topaz Table Skirt Color: Olive Green

Tablecloth Color: Topaz Napkin Color:

Cocktail Napkins Needed or Provided by Bride and Groom? Provided

Centerpieces (Description): Rustic Crystal Chandelier Metal Candle Holder Centerpiece

Florist Pushing Daisies Florist Delivery Time: 1:30 PM

Giving Centerpieces to Guests After? Yes

Reception Location Page 1 of 6 2012 Mark Thaler Creations


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Reception Location Worksheet Other Decorating Information: No

EQUIPMENT

Equip. Provided? Yes if no, see the Reception Rentals Worksheet.

If Yes, List Here Tables ** Projector **

Chairs ** Microphone **

Linens ** Laptop **

Tents ** Screen **

Other ** Other

BAR/BEVERAGE SERVICE

Bar Service? (Y/N) Yes # Bartenders 2

Bar Opens At: 3:00 PM Bar Closes At: 7:00 PM

Hosted or No-Host? Hosted Bartender Hourly $

Beer Kegs? Yes # of Kegs 2

Brand(s) Bud and Coors Light

Bottled Beer? No

Brand(s)

Soda? Yes Times of Service Whole Time

Punch? No # of Gallons 0

Champagne? Yes Passed or Served? Served

When to Offer to Guests for Toast (i.e.; after salad, before entre, etc.): (below)

After salad

Champagne Selection: Frexinet

Wine? Yes Passed or Served? Served

# of Times to Offer with Dinner: 2



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Reception Location Worksheet CATERING Also see the Catering Worksheet

In-House or Outsourced Catering? In-House If Off: Caterer:

Kitchen Usage Info: N/A

Meal Type: Buffet If Buffet: Are Servers Needed? No

If Buffet: # of servers needed: 0 Server Hourly $ $0.00

If Sit-down: # of servers needed: Server Hourly $

See the Catering Worksheet for planning the food.

Cake In-House or Outsourced? OutsourcedSee the bakery worksheet to plan for your cake.DANCING

Dancing Begins At 5:00 PM Dancing Ends At 7:45 PM

Details:

PARKING

Valet Needed? Yes

# of Valet Needed 2 Valet Hourly $ $7.50

Times for Valet 3:00 PM Until 5:30 PM

WEDDING PARTY / GUEST ACCOMMODATIONS (if desired)

Package Name: N/A

Details:

Bride & Groom

Cost/Room: $250.00 or Cost Per Block of Rooms:

Wedding Party/Parents

Cost/Room: or Cost Per Block of Rooms: $650.00

Guests

Cost/Room: $150.00 or Cost Per Block of Rooms:



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Accommodation Extras

Feature: Champagne & Strawberries Cost: $75.00

Feature: Cost:

Feature: Cost:

Feature: Cost:

Feature: Cost:

Feature: Cost:

Feature: Cost:

Included Items (Free)



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RECEPTION LOCATION TOTALS All shown here are on an "if applicable" basis.

VENUE

Reception Location / Space Fee $1,500.00 Setup Fee $200.00

Equipment Usage Fee $0.00 Decorating $150.00

Total Venue Cost $1,850.00

BEVERAGE

Liquor Total $300.00 Wine Total $200.00

Champagne Total $250.00 Other Beverage $150.00

Total Beverage Cost $900.00

BARTENDERS

Bartender Hourly $ $10.00 # of Bartenders 2

4.50 hours worked

Total Bartender Cost $90.00

CATERING if in-house catering is used.

Cost Per Adult $52.00 Total Adult Guests 135 $7,020.00Cost Per Child $28.50 Total Children 10 $285.00

Cost for Other $28.50 Total Other 5 $142.50(photog, DJ/Band etc.)

Server Hourly $ $0.00 if buffet # of Servers 0

hours worked Total $0.00

Server Hourly $ $0.00 if sit-down # of Servers

hours worked Total $0.00

Note:

VALET

Vale Hourly $ $7.50 # of Valet 2

3.00 hours worked Total $45.00



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Reception Location Worksheet Other Fee $65.00 Description Thank you flowers to Hotel Manager

Other Fee Description




Subtotal Amt. $10,332.50 not including fees above.

Tax (in dollars) $140.25 $10,472.75

Gratuities (%) 15.00% $1,549.88

Gratuities (or enter) $1,549.88

Other Fees (above) $65.00

Grand Total $13,637.50

Billing Notes: All costs and fees shown are for example only and do

not necessarily reflect actual costs for items listed.

This worksheet is for use as a planning and estimation

tool and may not be the same as the outcome of the

invoice provided to you by your reception venue.

(taxable items only)


easy breezy wedding planner reception location worksheet preview

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