ece496 lecture4 nov8 2012 · 2012-11-21 · evaluated but unmarked dry run then marked final...

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ECE496 Design ProjectTerm 2 Deliverables

Thursday, Nov 8, 2012

Agenda

o An aside: December review1. Progress report / progress review2. Oral Presentation 3. Final Report4. Design Fair5. Misc. Administrative Stuff6. Extra Materials:

o Poster Designo Ethics Reviews

ECE496 Milestones & Deliverables

Sept Nov JanDec MarFeb AprOct2011 2012

Design Review meeting

Individual Progress Report

Final ReportOral Presentations

(tutorials)

Planning, concept Design Review

ExecutionProgress Report, Oral Presentation

Design Fair

December Review

1st draft 2nd draft

Final version

Project Proposal

December Review

o Not markedo May have deliverables from Design Reviewo May want to deliver based on Design Reviewo Best if a show and tell of progress so far

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Begin with a good plan … maps Equipment Study

terrain Avoid

pitfalls

…follow through in execution

Team work Testing Documenting Presenting Reporting progress

Notes from Ted Herman This is not what we are trained to do The task is huge Your schedule is probably already wrong Set hard limits on the time to decide on tools, platforms,

etc.

Agenda



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Individual Progress Report / Evaluation –Why They’re There

–Project View:• To allow reevaluation of position and adjustments if required • To access overall project progress• To access individual contributions and progress

Individual Progress Report

A group progress summary plus individual reports

What you have accomplished since the Design Review)

GroupProgress summary

Individual reports(for each student)

Hints for the Progress Report

Credible (supported) statements about accomplishments (completed & underway)

Unfinished activities are less comforting(What does “Select processor 50% done” mean???)

Indicate problems you’ve encountered and overcome through your creativity and hard work.

This is why you have been told repeatedly to have an engineering notebook!!!!

Wishy-washy ≠ Credible

Background statement Reference [link to tasks & requirements]

Development Activity done Test

Example --“I finished the analog-to-digital conversion routine”• is it coded?• does it compile cleanly?• does it work with some input randomly selected?• does it work with a carefully-designed set of test cases

that cover all operational situations?• Sample evidence: photos, simulation plots, screen shots,

schematics, flow diagrams, etc.

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Note: Writing vs. Communication

This is not about writing. This is about communication.

Figures & Charts

Boxes

Headings

Lists & Tables & Bullets

Categories & other

Organization

Tip from Ted Herman

Keep an “evidence trail” on the work you do. We took too much time on our progress reports because we had to recreate evidence and remember what we had done.

Individual Supervisor Evaluations

Your supervisor will also evaluate your individual progress in mid-January.

Agenda



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Oral Presentation – Why It’s There

Project View:– Faster information flow, lower volume than written report;

questions possible– To be able to measure progress– To inform third parties of project

Oral Presentation Format

Evaluated but unmarked dry run THEN Marked final presentation

– (by administrator)

Will have opportunity to select dates (watch your email) Bring your own laptop Presentation length depends on team size Questions from audience

Grading session

Quick flow; low volume Try to include necessary pieces, but make the format

your own. Avoid a chronological account of your project

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Presentation Format

Build your presentation around important points, using the grading evaluation form. To some degree all of the following are expected:– Motivation– Project goals and specifications– System overview– Progress update– Conclusions

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Presentation Format

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Individual

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Team

Team

Make contact with your audience Use pictures, graphs, diagrams! With text, stick to key points Use informative headings Use a manageable number of slides

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Presentation Tips

Make contact with your audience Use pictures, graphs, diagrams! With text, stick to key points Use informative headings Use a manageable number of slides Make your presentation memorable

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Presentation Tips

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Oral Presentation (Typical structure)

A title slide An outline of the presentation's contents. Introduction (explain to those not familiar with your

work the background and motivation for your project) Objectives (what you set out to do) Describe design, accomplishments, & milestones Summarize progress and future work Conclusions (what you covered in your presentation)

Question: How do you (or can you) rework this and use this to make your presentation interesting and

reflective of your enthusiasm in your project, without sacrificing important content???

Agenda



Final deliverables worth more than one course …

Proj

ect P

ropo

sal

Des

ign

Rev

iew

Indi

vidu

al P

rogr

ess

Rep

ort &

eva

luat

ion

Ora

l Rep

ort

Des

ign

Fair

Fina

l dem

onst

ratio

n

15% 8%17%

35% 22%5%

Fina

l Rep

ort

15%

Administrator50%

Supervisor50%

Final Group Report

Due before the Design Fair

Show you have followed the plan and reached the goal, satisfied the objectives and delivered the deliverables

---- or ----

Tell us what the problems were! Be honest, don't pad

– administrator and supervisor familiar with work, just need to know what you finally accomplished

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Leveraging your past work

Preparing your final report, poster, and demo from the start

Final Group Report

Key additions– Documentation and assessment of final design– System testing and results– In some cases, a better articulated goal and requirements

Accomplishments need to be concrete tied to goals and requirements

The report is a shared, team responsibility– everyone contributes and makes clear which portion they write

Generous use of Diagrams!!!! Tables!! Lists!!! Follow final report guidelines

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The Last Word from Ted Herman

The work I did in ECE496 got me a jobWe started badly, realized our problem.

The fix was:• Weekly “must attend” team meetings with subtask

assignment and peer pressure to finish them• Business first; friends later

Highlight your accomplishments

Save time by clarifying expectations Discuss with supervisor

– Supervisor’s grade is more heavily weighted now

You’ve already received expectations from administrator from past reports– Marked progress reports are with supervisor– Contact your administrator if you have trouble getting back your

marked reports

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Highlight Accomplishments

Focus on quality and completeness of validation & evidence Top-down

• Demonstrate a working system • Acceptance tests

Bottom up • Demonstrate working system modules

Discuss results in terms of the project goal and requirements

Back up document with concrete evidence in the form of images, schematics, screen shots, simulations, etc. of both the design and the testing.

Agenda



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2011 Design Fair HighlightsSearch ”2011 ECE Design Fair” on YouTube

Preparing for the ECE496 Design Fair

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Design Fair – parts

1. Poster2. Presentation / Demo / Questions

Your message to visitors:"Here is the problem and why it's important. Here is what we accomplished, and proof that it works."

Preparing a Design Fair Demonstration

ALL groups must demo: Show the work is done or demonstrate some key concept of the work

Preparing a Design Fair Demonstration

Think through its impact on a visitor Provide a fluid connection to the poster Highlight accomplishments Leveraging past work

– Review the acceptance test from your Project Proposal• Example: cataract diagnosis

Consider both live and static or constructed demonstrations

What will you need in terms of resources to do this?

Resources for the Design Fair

Some stations are simply a table (i.e. without a power outlet, network connections, computer, etc.)

If your demonstration requires special equipment or facilities, you must notify Mike Mehramiz

• Deadline: Mon. March 11th

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Time Conflicts with Design Fair

Design Fair takes place Tues-Thurs, April 2, 3, 4 6:30-9pm

Teams will be assigned a night by Mike Mehramiz If entire team has a schedule conflict on any of the

evenings, must contact Mike • Deadline: March 11, 2012

•Project title change•Equipment requests•Schedule conflict notification

Design Fair – grading

Supervisors often grade outside the Design Fair to have more time to better assess what you finally accomplished

Your grade from the administrator will be based on the following criteria:

• the quality of the presentation material • the ability to explain your work • the ability to provide correct responses to questions posed by the administrator

• project progress and complexity• a successful demonstration

• :

Agenda



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Awards

ALOHA Award ($10,000) CNIB Hochhausen Prize Gordon E. Slemon Design Award Centennial Thesis Awards (2) Certificates of Recognition/Invitation to Final ShowcaseShort application required. Apply by email to at time of

submission of Final Report. See Awards page for details.

Many students get jobs based on their project!

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Summary and To Do List

Important Dates: Monday March 11 Design Fair Requests

– Equipment requests– Schedule conflict notification

Thursday March 21 Final report Tues. to Thurs. April 2, 3, 4th Design Fair Fri. April 5th Design Showcase

Remind supervisors to submit Progress evaluations online

Watch for future announcements

Final Design Showcase

Bahen Atrium, Thursday April 5th, 11am-2pm

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Claiming Project Expenses

All expenses must be based on the budgets that were submitted, reviewed and approved by teams.

Original receipts required Some Items purchased with support from us to be

returned as indicated in initial approval of request Additional instructions on “How to Claim” Funds to be

posted. See ‘Budgets & Funding Requests’ page

Time Conflicts for Oral Presentation or Design Fair

Dates are choosen via DoodleIf your presentation conflicts with evening midterms:

• If not completely overlapping, group usually presents after the test

• Ask instructor of other course to move the test date or allow you to write your test earlier

• Inform your administrator as soon as possible!

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Questions……

ece496 lecture4 nov8 2012 · 2012-11-21 · evaluated but unmarked dry run then marked final...

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