JMU Time Entry

OverviewJMU Time Entry requires departmental staff to enter payroll data for wage and student employees in the Human Resources Management System (HRMS). Training is required for employees who serve as enterers only and employees who serve as enterers and approvers.James Madison University - Payroll Services6

StartHuman Resources Management SystemOnline Tutorial GuideJMU Time Entry2Welcome to James Madison Universitys IT Training Department and the online assessment tutorial for Time Entry. The following interactive presentation will take you step by step through the data entry process and prepare you for the assessment.

WELCOME!Please click the purple arrow in the bottom right corner to begin the training.After completing this tutorial you will be able to:

Access the JMU IS Applications page Enter bi-weekly hours for wage employees. Edit and print time entry sheets.

3How to navigate this tutorialClick right or left arrow to go to next or previous screenClick the home icon to access the navigational menu.This is a self guided learning tutorial. You will work at your own pace and be able to move back and forth between the pages and return to the main menu at any time.Clicking on the information icon will display a brief definition of the item. Go ahead try it! Click again to remove the box.This will give you a definitionTo advance to the next slide, click the arrow in the bottom right corner.

4Navigational BarOverviewPolicies and ProceduresNecessary Approval FormsTime Entry and Multiple Pay periodsTime Entry ExceptionsReview and TipsInstructions for taking the AssessmentRoles

5Review and Tips16Instructions for taking the AssessmentOnce you have finished this tutorial and are ready for the assessment, please advise the course administrator. She will review the test instructions and assist you with logging onto the test database.

Good Luck!17RolesEntry OnlyThe Entry Only role consists of enterers who enter hours (regular and overtime) that each wage and/or student employee works within the department.

Entry and Approval

The Entry and Approval role enables employees to enter the data and approve the hours for the wage and/or student employees.

7JMU Payroll Services will email you the dates for time entry availability each current pay period. Sample Payroll Email:From: Chris Jones [mailto:jones5cm@jmu.edu] Sent: Friday, September 29, 2006 8:11 AMTo: PSOFT-TIME-ENTRY-L@LISTSERV.JMU.EDUSubject: Timesheet AvailabilityThe timesheets for the pay period 9/16/08 9/30/08 are now available. The deadline for time entry is Tuesday, 10/03/08 at noon. Please let me know if you have questions or concerns.Thanks,Chris JonesPayroll Services8-6233

The Time Entry and Exception pages will become VIEW ONLY after the Time Entry End Date (i.e., payroll due date) has been reached. You can see these pages until JMU Payroll Services has created the timesheets for the next pay period.View Payroll Data10View Payroll CalendarView Payroll Calendar: http://www.jmu.edu/payroll/calendar.shtmlColumn Time Sheets Due Payroll displays due dates.View next payroll date: http://www.jmu.edu/humanresources/Left hand column, click Payroll. Next pay date is listed under Announcements.View Payroll Data11

Accessing the Human Resource Management System Payroll Account Open your browser (Internet Explorer works best). Go to the JMU Faculty/Staff Gateway: http://www.jmu.edu/jmuweb/fs. Click IS Applications link at the left.

12Click Human Management Resources Systems Human Resources category.Enter your JMU e-ID and password.

13ReferencesMoeller, J., (2009) Human Resources Management System Online Tutorial Guide JMU Time Entry. Harrisonburg, Virginia: James Madison University.

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