edu-compendium volume 2 grant –in-aid –code … education and minority institutions ......

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EDU-COMPENDIUM VOLUME 2 Grant –In-Aid –Code For Primary, Secondary ,Teacher Education and Minority Institutions Contents Page No 1. GRANT-IN-AID CODE FOR AIDED FOR PRIMARY SCHOOLS UNDER PRIVATE MANAGEMENTS IN MYSORE STATE 1 i. Amendment i. ED 1 PGC 70 dated. 23-01-70 Amendment to Rule 9 (h)-Definition of School – Not to include Primary Section in Composite School 33 ii. ED 64 PGC 76, dated 12th May, 1976 Designation of officers of the Department 34 iii. ED 102 PGC 75, dated 10th Dec-, 1975 Age of superannuation of teaching staff working in Aided Institutions in the State of Karnataka 35 iv. ED12MES81(P)Bangalore Dated.19.09.81 Increasing the pupil teacher ratio, etc. 37 v. ED 192 PGC 87, Bangalore, dated 15th December, 1987 APPOINTMENT OF SPECIAL OFFICER REPLACING A DEFAULTING MANAGING COMMITTEE 40 2. ¥ÁæxÀ«ÄPÀ ²PÀëtzÀ C£ÀÄzÁ£À ¸ÀA»vÉ ¤AiÀĪÀiÁªÀ½UÀ¼ÀÄ 41 3. UNIFORM GRANT-IN-AID CODE FOR PRIMARY TEACHERS’ TRAINING INSTITUTIONS IN MYSORE STATE 77 1. ED 102 PGC 75, dated 10th December, 1975 Age of superannuating of teaching staff working in Aided Institutions in the State of Karnataka 119 2.ED 107 FTI 76, Bangalore, dated the 29 th September1976 Amendment to Rule 10 (i) (c) Development fee increased to Rs 500 p.a 121 4. GRANT-IN-AID CODE FOR SECONDARY SCHOOLS IN KARNATAKA STATE 122 1. No . ED 49 SHS 69, dated 9th June, 1969 Additions to Rule No. 21, Chapter V. 159 2. No ED 145 SLB 70, Bangalore, dated 17th December, 1970 Creation of two categories of Head Masters in non- Government Aided Secondary Schools. Special Pay of Rs. 25 per month. 161 3. ED 203 SLB 60, Bangalore, dated 17/24th December, 1970 Appendix IV—Staff Pattern 162 4. ED 149 SOH 69, Bangalore, dated 26th December, 1970 Levy of Betterment fee in Schools 163 5. ED 145 SLB 70, Bangalore, dated 11th January, 1971 Creation of two categories of Head Masters in non- Government Aided Secondary Schools. Special Pay of Rs. 25 per month 164 6. ED 145 SLB 70, Bangalore, dated 19th February, 1971 -Do- 164 7. ED 7 SHS 71, Bangalore, dated 16th March, 1971 Grant of rent of School Building owned by the Management - 165 8. ED 88 DPI 71, Bangalore, dated 18th May, 1971 Delegation of powers - Recognition to the newly started Secondary schools 166 9. ED 52 SHS 70, Bangalore, dated 22nd September, 1971 Amendment –Regarding expenditure towards purchase of raw materials and Audit Fees 167 10. Order No. ED 43 SHS 71, Bangalore, dated 1st April, 1972 Amendment –Regarding Maintenance Grant and Replacement of words Four Year To Six Year. 169 11. ED 56 SHS 71, Bangalore, dated 29th January, 1973 Disbursement of salaries to staff in Aided Schools. 170 12. ED 350 SLB 74, Bangalore, dated 4th October, 1974 Amendment –Regarding Non eligibility to Grants in case staff is involved in demonstration, contest in elections etc 171 13. ED 24 SHL 75, Bangalore, dated 27th May, 1975 Delegation of Powers to the Divisional Joint Directors of Public Instruction 172 14. E7 (Gl) MGT-4/75-76, dated 4th August, 1975 Payment of ad hoc grant to newly started schools (during 1973-74). 173 15. ED 66 SLB 75, Bangalore, dated 10th December, 1975 Age of superannuation of teaching and non-teaching staff 174 16. ED 19 SHS 75, Bangalore, dated 8th January, 1976 Amendment –Regarding promotion to Head masters Post 176 17. ED 135 PGC 74, Bangalore, dated 3rd March, 1976 Amendment –Regarding admissibility of Grants to schools derecognised and taken over by Parents or 177 i

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Page 1: EDU-COMPENDIUM VOLUME 2 Grant –In-Aid –Code … Education and Minority Institutions ... GRANT-IN-AID CODE FOR AIDED FOR PRIMARY SCHOOLS UNDER PRIVATE ... who will exercise immediate

EDU-COMPENDIUM VOLUME 2

Grant –In-Aid –Code For Primary, Secondary ,Teach

er Education and Minority Institutions Contents Page No

1. GRANT-IN-AID CODE FOR AIDED FOR PRIMARY SCHOOLS UNDER PRIVATE MANAGEMENTS IN MYSORE STATE 1 i. Amendment i. ED 1 PGC 70 dated. 23-01-70

Amendment to Rule 9 (h)-Definition of School – Not to include Primary Section in Composite School

33

ii. ED 64 PGC 76, dated 12th May, 1976 Designation of officers of the Department 34 iii. ED 102 PGC 75, dated 10th Dec-,

1975 Age of superannuation of teaching staff working in Aided Institutions in the State of Karnataka

35

iv. ED12MES81(P)Bangalore Dated.19.09.81

Increasing the pupil teacher ratio, etc. 37

v. ED 192 PGC 87, Bangalore, dated 15th December, 1987

APPOINTMENT OF SPECIAL OFFICER REPLACING A DEFAULTING MANAGING COMMITTEE

40

2. ¥ÁæxÀ«ÄPÀ ²PÀëtzÀ C£ÀÄzÁ£À ¸ÀA»vÉ ¤AiÀĪÀiÁªÀ½UÀ¼ÀÄ 41

3. UNIFORM GRANT-IN-AID CODE FOR PRIMARY TEACHERS’ TRAINING INSTITUTIONS IN MYSORE STATE

77

1. ED 102 PGC 75, dated 10th December, 1975

Age of superannuating of teaching staff working in Aided Institutions in the State of Karnataka

119

2.ED 107 FTI 76, Bangalore, dated the 29th September1976

Amendment to Rule 10 (i) (c) Development fee increased to Rs 500 p.a

121

4. GRANT-IN-AID CODE FOR SECONDARY SCHOOLS IN KARNATAKA STATE 122 1. No . ED 49 SHS 69, dated 9th June, 1969 Additions to Rule No. 21, Chapter V. 159 2. No ED 145 SLB 70, Bangalore, dated 17th

December, 1970 Creation of two categories of Head Masters in non-Government Aided Secondary Schools. Special Pay of Rs. 25 per month.

161

3. ED 203 SLB 60, Bangalore, dated 17/24th December, 1970

Appendix IV—Staff Pattern 162

4. ED 149 SOH 69, Bangalore, dated 26th December, 1970

Levy of Betterment fee in Schools 163

5. ED 145 SLB 70, Bangalore, dated 11th January, 1971

Creation of two categories of Head Masters in non-Government Aided Secondary Schools. Special Pay

of Rs. 25 per month

164

6. ED 145 SLB 70, Bangalore, dated 19th February, 1971

-Do- 164

7. ED 7 SHS 71, Bangalore, dated 16th March, 1971

Grant of rent of School Building owned by the Management -

165

8. ED 88 DPI 71, Bangalore, dated 18th May, 1971

Delegation of powers - Recognition to the newly started Secondary schools

166

9. ED 52 SHS 70, Bangalore, dated 22nd September, 1971

Amendment –Regarding expenditure towards purchase of raw materials and Audit Fees

167

10. Order No. ED 43 SHS 71, Bangalore, dated 1st April, 1972

Amendment –Regarding Maintenance Grant and Replacement of words Four Year To Six Year.

169

11. ED 56 SHS 71, Bangalore, dated 29th January, 1973

Disbursement of salaries to staff in Aided Schools. 170

12. ED 350 SLB 74, Bangalore, dated 4th October, 1974

Amendment –Regarding Non eligibility to Grants in case staff is involved in demonstration, contest in elections etc

171

13. ED 24 SHL 75, Bangalore, dated 27th May, 1975

Delegation of Powers to the Divisional Joint Directors of Public Instruction

172

14. E7 (Gl) MGT-4/75-76, dated 4th August, 1975

Payment of ad hoc grant to newly started schools (during 1973-74).

173

15. ED 66 SLB 75, Bangalore, dated 10th December, 1975

Age of superannuation of teaching and non-teaching staff

174

16. ED 19 SHS 75, Bangalore, dated 8th January, 1976

Amendment –Regarding promotion to Head masters Post

176

17. ED 135 PGC 74, Bangalore, dated 3rd March, 1976

Amendment –Regarding admissibility of Grants to schools derecognised and taken over by Parents or

177

i

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parents Teachers association 18. ED 6 SHS 76, Bangalore, dated 19th

March, 1976 Sanction of Charge Allowance to in-charge Head Master/Head Mistress of Private Aided Schools in the State

178

19. ED 195 SLB 76, Bangalore, dated 1st July, 1976

Extending the benefit of the age of retirement on the last date of the month to the employees

179

20. ED 16 SHS 76, dated 24th July, 1976 Amendment –Regarding Grant not applicable to religious /linguistic Institutions

180

21. ED 1 SHS 75, Bangalore, dated 17th September, 1976

Reservation of appointments in Educational Institutions in favor of Scheduled Castes, Scheduled Tribes, Backward Tribes and Other Backward Classes

180

22. ED 155 SOH 76, Bangalore, dated 5th May, 1977

Permission to start new Non-Government High Schools Raising of Stability Fund

182

23. ED 155 PGC 74, Bangalore, dated 19th August, 1977

Amendment to Regarding Grant of admissibility -Exception to the 50 % of Scheduled caste students / three fourth of Scheduled caste Members, Stability fund

183

24. ED 119 SOH 79, Bangalore, dated 15th/17th March, 1979

Appointment of full-time or part-time Kannada Teachers to teach Kannada in Marathi/Urdu Medium Schools

184

25. ED 155 PGC 74, Bangalore, dated 6th June, 1977,

Amendment to Regarding Grant of admissibility, Exception to the 50 % of Scheduled caste students / three fourth of Scheduled caste Members

185

26. Order No. ED 41 SHS 76, Bangalore, dated the 7th February, 1978

Amendment –Regarding Grant not applicable to religious / linguistic Institutions

186

27. ED 10 SOH 78, Bangalore, dated 4th February, 1978

Reservation of appointments SC ,ST and other Institutions

187

28. DPAR 29 SBC 77, Bangalore, dated 27th April, 1978

Reservation for persons belonging to Scheduled Castes and Scheduled Tribes under Article 16(4) of the Constitution in specified categories of promotional vacancies.

188

29. 119 SOH 78 BANGALORE DATED 8TH DECEMBER 1978

Appointment of full time or part-time Kannada Teachers to teach Kannada in Marathi/Urdu Medium Schools-approved.

190

30. ED 119 SOH 79, Bangalore, dated 15th March, 1979

Appointment of full-time or part-time Kannada Teachers to teach Kannada in Marathi/Urdu Medium Schools-approved.

192

31. ED 41 SHS 76, Bangalore, dated the 7th February, 1978

Amendment –Regarding admissibility of grants where minimum strength to be maintained.

193

32. ED 143 SOH 85, Bangalore, dated 27th November, 1985

Non-grant period from 5 years to 7 years from 1985-86 in respect of Secondary Schools.

194

5. ¥ËæqsÀ ±Á¯Á ²PÀëtzÀ C£ÀÄzÁ£À ¸ÀA»vÉ ¤AiÀĪÀiÁªÀ½UÀ¼ÀÄ 196

6. GRANT-IN-AID CODE FOR SECONDARY TEACHERS’ TRAINING COLLEGES IN THE KARNATAKA STATE

273

7. GRANT-IN-AID CODE FOR ARABIC MADRASAS, ARABIC COLLEGES AND QURAN INSTITUTIONS IN KARNATAKA STATE

291

8. GRANT - IN - AID CODE FOR THE WAKF INSTITUTIONS 335

9. GRANT-IN-AID CODE FOR SANAKRIT COLLEGES, SANSKRIT PATASHALAS,VEDA PATASHALAS IN KARNATAKA STATE

339

10. GRANT-IN-AID CODE FOR HINDI VIDYALAYAS IN KARNATAKA STATE

384

ii

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UNIFORM GRANT-IN-AID CODE FOR AIDED PRIMARYSCHOOLS UNDER PRIVATE MANAGEMENTS IN

KARNATAKA STATE

CONTENTS

CHAPTER IIntroductionCHAPTER II

Definitions .CHAPTER III

Conditions for Starting and Recognition of Primary Schools

CHAPTER IV General Conditions of Aid ....

CHAPTER V Quantum of grants admissible

CHAPTER VI General Conditions of Service .

CHAPTER VIIMiscellaneous

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GOVERNMENT OF MYSORE No ED 1 PGC 64 DATED 18 th october 1969

THE GRANT-IN-AID CODE FOR AIDED FOR PRIMARYSCHOOLS UNDER PRIVATE MANAGEMENTS IN

MYSORE STATE

ORDER No ED PGC 64 BANGALORE DATED THE 19 TH OCTOBER 1969

With reference to the correspondence resting with the Director of Public Instructionin Mysore ,Bangalore letter No Accts (GR)-345 /61-62 dated 3rd June 1969 on the subjectmentioned above the Governer has been pleased to accord sanction to the accompaniyinguniform Grant -in-Aid code for Aided Primary Schools under Private Managements intMysore State to take effect from 1st April 1969

The Director of Printing stationary and Publications in Mysore,Bangalore isrequested to arrange to print 2000 copies of the Code and supply 500 copiesthereof to of the Director of Public Instruction 20 copies to the Government, 5copies to the Legislative Library.

his order issues with the concurrence of the Finance Department Vide theirU.O Note No FD 1446/SCR/69 dated 29 July 1969

By order and is the name of the Governor of Karnataka S.B.CKKIMATH

Under Secretary to Govt education and Youth Service Department

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ED PGC 64 BANGALORE DATED THE 19 TH OCTOBER 1969THE GRANT-IN-AID CODE FOR AIDED FOR PRIMARY

SCHOOLS IN MYSORE STATE(Effective from 1st April 1969)

CHAPTER IIntroduction

1. General purposes of Grant-in-Aid.—With the object of extending and improving secularinstruction in the State, a sum of money is annually allotted by Government for providingGrant-in-Aid to Primary Schools, under Private Managements and Local Bodies subjectto the conditions specified in the Code.

2. Objects of Grants. — Grants may be given for the following purpose. —

(a) Maintenance of Educational Institutions;

(b) Purchasing, erecting enlarging and improving school buildings;

(c) Improvement of Play grounds and permanent fixtures, therefor;

(d) Equipment for the school. ,.

3. Reservation of Discretion by Government. — Grants payable by Government arelentirerydiscretionary and- cannot be claimed as a matter of right. Notwitnljtanding anythingcontained in this Code,- Government reserve to themselves the right to withdraw orreduce a grant at their discretion and to alter, modify or revise the rules of recognitionand Grant-in-Aid without assigning any reason therefor.

4. Sanctioning Authority. — All grants paid from State funds are a sanctioned either byGovernment on the recommendation of the Director of Public Instruction or by theDirector himself or by any other subordinate authority duly empowered in this behalf.

5. Interpretation of Rules. — The decision of Government regarding the interpretation ofany rule in this Code shall be final.

6. These rules shall apply to all the Aided Primary Schools in the State in sofar as they arenot inconsistent with the provisions of the Statutory Acts in force in any of theintegrated areas.

7. The rules contained in this Code shall be treated as supplementary to the general rulesof expenditure and disbursement of Grant-in-Aid laid down in the Mysore FinancialCode, and the rules contained in the Educational Manuals. Where the rules laid downin this Code appear to be inconsistent with the provisions of Financial Code and MysoreCivil Service Rules, the rules of the latter shall prevail.

8. Appendices. — The appendices in this Code shall be treated as part of the Code andshall have the same effect as the rules in this Code.

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CHAPTER II

9. Definitions.—Unless the context requires otherwise the following words and phrasesused in this Code have the meanings hereby assigned to them.

(a) “Department” means the Department of Public Instruction in Mysore, Bangalore.

(b) “Director” means the Director of Public Instruction in Mysore, Bangalore.

(c) “Educational Institution” means a Primary School managed by a PrivateManagement or local body imparting secular instruction and recognised by theDepartment of Public Instruction.

(d) “Local Body” means a duly constituted Taluk Board or Municipal Corporation orMunicipal Council or a Panchayat or any other body defined by Government fromtime to time as a local body for purposes of Grant-in-Aid under this Code.

(e) “Management” means and includes a local body which maintains an EducationalInstitution or institutions or a recognised association or a registered body of personswhich maintains a recognised educational institution or institutions or the ManagingCommittee or Committees of an Educational Institution which are registered andrecognised as such by the Department as provided in the Code;

(f) “Prescribed” means prescribed by the rules under this Code.

(g) “Countersigning Officer” means an Officer of the Department not lower in rankthan an Inspector of Schools, who will exercise immediate administrative controlover the aided Primary Schools and who is authorised to countersign the bills ofgrants etc., of the institutions after the grants are sanctioned by the CompetentAuthority.

(h) “School” means a Primary School in which Primary Education is impartedupto any standard from Standards I to VII [but does not include composite schoolwhere classes V, VI and VII are conducted along with Standards VIII, IX and X;]

ED 1 PGC 70 dated 23-01-70

(i) “Year” means financial year commencing on 1st April and ending on 31st March.

(j) “District Officer” means the District Educational Officer or Educational Inspectorof the District as the case may be.

CHAPTER III

General Conditions for Starting and Recognition of Primary Schools

10. General Conditions for starting new Schools.—

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(i) New Primary Schools are ordinarily started by Government.

(ii) Applications for starting a new private school under Private Management shall bemade to the District Educational Officer of the District through the concernedInspecting Officer before 31st October of the year previous to that in which theschool is proposed to be started in Form No1.

Information regarding the need for a private school, accommodation, furniture,equipment proposed to be supplied and staff to be appointed, the rates of feesproposed to be levied (in .the case of unaided institutions) and the funds availableat the disposal of the Management and willingness of the Management to abide bythe rules laid down by the Department from time to time should be furnished in theapplication.

(iii) Such application shall be disposed of by the District Officer within three monthsfrom the date of receipt of the application and a communication shall be sent to theManagement informing whether the permission to start the school has been grantedor not. In the event of refusal of permission to start the school, reasons for refusalshall be communicated to the Management.

(iv) In no case shall an institution be started without the previous permission of theDepartment. Recognition shall not be granted to an institution which has beenstarted without previous permission.

11. While disposing off the applications for grant of permission to start an institution, thefollowing factors shall be kept in view :—

(a) that the institution is open to all communities without any distinction of caste,creed, race or religion;

(b) that there is need for an institution in a locality without involving any unhealthycompetition with an existing institution of the same category in the neighborhood.The main criterion for starting an institution shall be the educational requirement ofthe locality;

(c) that the school building should be ready before the school is opened. All roomsshould be of the approved size. If it is not possible to construct the building beforethe school is opened, permission may be given, in deserving cases to conduct theschool in a suitable rented or rent-free building for a period of one year from thedate of starting of the school, as a special case. Before the end of this period, theconstruction of the permanent building should be completed. The Director mayextend the period for a further period of two years in specially deserving cases;

(d) it shall be competent for the Department to prohibit the use of any building orportion thereof for school purposes, if it is considered by the Department to beunsuitable.

12. Medium of Instruction.—

(i) In all Primary Schools, the medium of instruction shall ordinarily be the RegionalLanguage or mother tongue of the child.

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(ii) With a view to creating facilities for the linguistic minorities provision shall be madefor teaching their mother tongue, subject to the prescribed conditions.

English medium schools or English medium sections in the existing Primary Schools maybe opened with the permission of the Director for the benefit of the following categories ofstudents.—

(i) Students whose mother tongue is English;

(ii) Students whose parents belong to All India Services, Central Services, etc., and areliable to be transferred from State to State (on production of certificates from theconcerned Department);

(iii) Students belonging to a migratory group-Migratory group means those who haveno permanent abodes and who migrate from State to State frequently for businessor other reasons e.g., Labor employed in construction work;

(iv) Students whose parents are employees of Banks, Firms and other Businessconcerns; which have branches in more than one State and the employees of whichare liable to be transferred from State to State (on production of certificate from theconcerned authorities);

(v) Students whose mother tongue is a minority language for which there is no provisionin the schools of the locality;

(vi) Such schools should be started only after obtaining the permission of the Director;and

(vii) An English medium school or class may be permitted to be started subject to thecondition that the minimum strength of each Standard is 10 or 30 for Standards I toIV taken together. For Standards V to VII the minimum strength shall be 10 perStandard.

13. General Conditions of Recognition.—Educational Institutions may be admitted forpurposes of recognition by the Department provided they satisfy the Department withregard to.—

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(i) Need for private school in the locality;

(ii) Adequacy of accommodation provided;

(iii) Adequacy of equipment and furniture;

(iv) Agreement to follow departmental rules as regards syllabus and text books;

(v) Number of teachers and their qualifications; (vi) Financial Resources of theInstitution; (vii) Conforming to all the rules set forth in this Code;

(viii) Presenting pupils for the examinations conducted by the Department.

Notes:

1. The application for recognition of Primary Schools should be made in Form No 2.

2. The Management should credit the share of its contribution at 3% of teachers’salary towards T.B. Scheme before 1st June of the subsequent year. In case theManagement does not credit its share towards gratuity of teachers the amount willbe recovered from the Security Deposit and a time limit prescribed for theManagement to make good the amount so recovered from the Security Deposit.Recognition of an Institution does not automatically confer any right on theinstitution to claim Grant-in-Aid.

Amended as per ED 6 PGC 71 Dated 1st March 1971

14. Managing Committee.—

(i) There shall be a duly constituted managing committee to look after the administrationof the school under a Private Educational organisation or Association. They shallbe duly elected by the members of the Society or the Association. The managementshall be responsible for the maintenance of the institution. The Society or theAssociation should be registered under the Mysore Societies Registration Act,1960. The management shall not comprise members of the same family. Not morethan one member of a family shall be a member of the committee. Institutions whichare already permanently recognised are exempted from registering the schoolmanaging committee under the societies registration Act. Never the less they shallform school managing committees. Similarly, local bodies are exempted fromregistering their school managing committee.

(ii) No Proprietary or single Manager school shall be recognised under this Code.

Note :Such Proprietors or Managers shall take immediate steps to comply withsub-rule (i) unless this is done, their claims for Grant-in- Aid shall not be entertained.However, institutions which are already permanently recognised are exemptedfrom the requirement of registration under the Societies Registration Act.

(iii) The Management shall appoint a Correspondent or Secretary who will be authorisedto correspond with the Department. Any change in the name or address of theCorrespondent should be reported to the Department The Head of the institutionsand at least one member of the teaching staff elected by teachers shall be includedin the Managing Committee. The Management is fully empowered to take anyaction deems fit on the Correspondent or Secretary for any proved mismanagement.

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(iv) In the case of groups of schools managed by a voluntary body, there shall be aManaging Committee for each school separately.

(v) A Local body such as the Municipality shall form a separate school managingcommittee for managing the schools under its control.

15. School Betterment Committee.—

(a) In addition to the School Managing Committee, a school Betterment Committee inrespect of each school managed by private agency shall be constituted to promotethe welfare and improvements to be effected in the institution as in the case ofGovernment Primary Schools.

(b) If there is a change in management of school or change in location of the school, afresh application for recognition shall be made, as if it were a newly started school.

(c) The school shall be housed in a well-ventilated building with sufficientaccommodation. There should be an open space around with a suitable play ground.There should be adequate sanitary arrangements.

(d) The school shall be equipped with furniture and library to suit the requirements ofthe institution.

(e) The management of every temporarily recognised institution shall deposit a sum ofRs. 500 per class as stability fund in a scheduled bank in the Joint names of theSecretary and the Deputy Directors of Public Instruction of the district concernedbefore renewal of recognition is granted.

The mode of crediting the stability fund shall be as follows.—

1. The stability fund of Rs. 500 per class shall be deposited by the management of thetemporarily recognised school within a period of five years from the academic yearof 1972-73 or five years from starting the school in respect of schools started from1972-73 onwards.

2. In case of management which would pay the full amount of the stability fund at therate of Rs. 500 per class the managements could do so by depositing the amount ina scheduled bank in a lump.

In other cases where the stability fund cannot be paid fully in a single installment itmay be paid in five installments of not less than five-hundred rupees each so thatwithin a period of five years the total amount to be paid as stability fund wouldhave been paid by them. The amount shall not under any circumstances be divertedfor the purpose other than for which it is meant, the Deputy Director of PublicInstruction shall be at liberty to operate on the Stability fund for the payment ofsalaries of the teachers in case of such exigency arising and to recover other duessuch as management contribution towards triple benefit scheme.

The amount so drawn shall be made good by the management within three monthsfrom the date of intimation to the management by the -Department. If the managementfails to do so, the amount drawn from the stability fund shall be credited by theDepartment, towards the fund out of the maintenance grant due to the management.

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If any management fails to deposit the annual installment of stability fund themanagement shall not be eligible for permanent recognition.

(f) The rules prescribed by the Department from time to time shall be followed by theinstitution.

(g) Registers prescribed by the Department shall be maintained and all periodicalreturns prescribed by the Department shall be furnished as and when called for. (Alist of registers to be maintained is shown in Appendix - I).

Primary schools amendments to the Grant In-aid Code for primary schools-Add theFollowing to rule 15(h)

(i) Records relating to academic and financial affairs of the institution shall bemaintained by the Head of the Institution and they shall be in the possession of theHead of the Institution. They shall be produced before the Departmental Officersat the time of their visit or inspection;

(ii)Officers of the Department are empowered to seize record relating to the academicas well as the financial matters by giving acknowledgements, whenever feltnecessary and such records shall be returned to the Institution when no longerrequired by the Inspecting Officers.

16. (a) Every recognised institution shall subject itself to Departmental Inspection at anytime and shall abide by the instructions issued by the Inspecting Officer from time totime.

(b) The Management shall submit the statement of accounts to the Inspecting Officerwhich has to be duly approved by him. All contributions and donations collectedby the Management shall be duly accounted for. Failure to submit the accountsduly approved by the Inspecting Officer every year before the prescribed dateshall entail the withdrawal of recognition.

(c) Change of Management from one registered body to another registered body maybe permitted for valid reasons at the discretion of the Director.

(d) The Management shall agree not to close down the school or any standard in theschool abruptly, when once recognition has been accorded. When it intends todose down the school or any Standard in the school, the Management shall giveprevious notice of one clear calendar year and obtain permission of the Departmentto close down the school or Standard.

(e) Recognition shall not ordinarily be granted with retrospective effect. Recognitionwill take effect from the date of issue of the order. However, Government, mayhaving regard to the circumstances of any particular case, grant recognitionretrospectively for a period not exceeding three years.

ORDER No ED 227 PGC 75 Bangalore Dated 16 th August 1976

17. Appointment of Staff.—

(i) Duly qualified staff shall be appointed by the Management. The Head of theInstitution shall be a trained S.S.L.C. with a minimum teaching experience of five

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years. The qualifications of all the other teachers should be the same as thoseprescribed for similar category of a staff in Government schools. The managementshall follow the conditions of service prescribed from time to time by the Departmentin this behalf.

Note: Wherever trained Scheduled Castes/Scheduled Tribes/Backward ClassesCandidates are not available for appointment within the reserved quota for the abovecategories, untrained candidates may be appointed.

(ii) The scales of pay and allowances adopted by the Department shall be adopted forthe staff of the Institution.

(iii) The management shall obtain approval of the concerned.

Inspecting Officer for all appointments and changes in the staff of the institutions.The Inspecting Officer may prohibit the employment of any person who is not dulyqualified or who for any other reason is considered to benefit for employment.

(iv) Persons who are suffering from contagious diseases or serious physical defectsshould not be appointed as teachers in schools. In doubtful cases a reference shallbe made to the Inspecting Officer concerned and his instructions obtained.

18. (i) Recognition, when granted, shall apply only for such courses and such Standardsand for such number of sections and for such periods for which it is granted.

(ii) The Department may at its discretion grant temporary recognition for a period notexceeding one year even when certain conditions are not fulfilled. Such temporaryrecognition may be renewed only if they satisfy all the conditions of recognitionand aid on efficient lines, otherwise the recognition Shall be withdrawn. If aninstitution which is accorded temporary recognitions continues to fulfill theconditions of recognition continuously for a period of five years, it may berecognised on a permanent basis.

(iii) No recognised school shall open a Standard or Standards higher than those forwhich recognition or permission has been granted. Application for opening a higherStandard or Standards shall be submitted to the concerned District Officer at least5 months before the beginning of the school year in which the higher Standard isproposed to be opened.

(iv) No New Division (Section) of a Standard already recognised shall be openedunless the school makes adequate provision for additional accommodation, staffand equipment and has taken previous permission of the concerned InspectingOfficer.

(v) In no case shall permission be accorded to open a new section unless the numberof pupils for whose benefit the new section is intended exceeds 40, which is thenormal strength of a class, by at least fifty per cent.

19. Application for Recognition.—

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i) Application for recognition shall be made in the Form 2 to the concerned Inspectorof Schools within the prescribed time, who after due inspection shall submit therecords along with his specific recommendation within a month after receipt to theDistrict Officer concerned, who is competent to grant recognition.

(ii) Application for recognition shall be sent to the concerned Departmental authoritywithin two months from the date of opening of the school. Such applications shallbe disposed off by the Department within three months from the date of theirreceipt.

20. Refusal of Recognition.—

(i) In the event of refusal of recognition to an institution, a copy of the order to thateffect indicating the reasons for refusal, shall be communicated to the Management.

(ii) An appeal shall lie to the Director of Public Instruction within 30 days from the dateof receipt of such communication. The appeal petition shall be submitted throughthe Deputy D.P.I. of the District and the Joint Director of the Division who shallforward it to the Director with their remarks. The appeal petition shall be disposedoff within 2 months from the date of its receipt in the office of the Director. TheDirector’s decision shall be final.

21. Withdrawal of Recognition.—

(i) Recognition granted to any institution or Standard may at any time be withdrawnby the Competent Authority, if any of the conditions of recognition are not observedor violated or if the standard of instruction imparted in the school or Standard is inthe opinion of the Inspecting Officer found to be not satisfactory or for any othervalid reason. When the schools are mismanaged and the departmental rules areviolated, the Joint Director, of the Division after due departmental enquiry, maydeclare the Management as unfit to be in charge of the institutions. Thereuponunless the managing body is reconstituted and the affairs are set right, the recognitionshall not be continued:

Provided that due warning shall be given to the Management and reasonable timeallowed, to rectify the defects pointed out and to carry out the instructions of theDepartment:

Provided further that an institution which is aggrieved by the decision of withdrawalof recognition may submit an appeal to the Director, within a period of thirty daysfrom the date of receipt of communication of the withdrawal of recognition. Thedecision of the Director shall be final.

(ii) An institution, the recognition of which is withdrawn, shall not be entitled to theprivilege of getting recognition again unless all the defects have been rectified andthe school commences to fulfill the prescribed conditions of recognition laid downby the Department.

(iii) Undue laxity and irregularity in granting promotions or withholding them fromdeserving pupils in Annual Examinations shall also be considered as sufficientreasons for withdrawal of recognition to any school or Standard.

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CHAPTER IV

22. General Conditions of Aid.—

(i) Grant-in-Aid is permissible only to those institutions that have been recognised bythe Department. The following are the different types of grants payable to theinstitutions.—

(a) Maintenance Grant;

(b) Building Grant.

Note: Financial assistance, if any received by the Institutions from any department ofGovernment or Local Body, etc., shall be deemed as part of the income and giants regulatedaccordingly.

(ii) No school shall be eligible for Grant-in-Aid, if its income is more than the expenditureduring any year.

(iii) Grants may be paid subject to availability of funds, due consideration being givento the requirements of each institution.No school will be eligible for Grant-in-Aidduring the first three years of starting. However, schools which have been startedduring 1969-70 with permission to or granted recognition by the Department duringthe period from 1st April, 1969 to 18th October, 1969, are eligible for grants:

Provided Government may under special circumstances, where a registeredassociation formed by parents or parents and teachers starts a school in place of aschool or schools closed down by the old management or managements concernedeither on their own accord or due to derecognition of such school or schools by theEducation Department, sanction Grant-in-Aid from the year of starting to such aschool or schools serving the educational needs of the children of the locality,provided that the new institution caters to the majority of the children of the localityformerly served by the institution or institutions closed down.

Government may also take into account for purposes of Grant-in-Aid the servicerendered by the teachers in the former aided institution for purposes of pay fixationin the new institution and for counting their service for purpose of pension, gratuityand leave.

(iv) No school shall be eligible for grants until and unless it has completed three years:

Provided that Government may sanction grant to a school from the very first year ofstarting such school if:

(a) Not less than fifty per cent of the total number of the students on the rolls ofsuch schools belong to the scheduled castes, the scheduled tribes or thebackward tribes and

(b) Not less than three fourths of the total number of members of the committee orbody running or managing such school belong to the said castes or the tribes.

No primary school shall be eligible for grant under these rules if any employee of suchinstitution.—

(i) engages himself or participates in any demonstration which is prejudicial to the

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interests of the sovereignty and integrity of India, the security of the State, friendlyrelations with neighbouring or foreign states, public order, decency or morality, orwhich involves Contempt of Court, defamation or incitement to an offence;

(ii) becomes a member of or otherwise associates with any political party or anyorganisation which takes part in politics or takes part in or subscribes in aid of orassists in any manner, any political movement or activity;

(iii) contests any election to or becomes a member of any House of the State Legislatureor any House of the parliament or any local authority.

23. (a) At the time of application for aid, the Management shall deposit in a scheduledBank (or Treasury) in the name of the institution, security deposit as required inRule 15(e).

(b) The management shall deposit all income from fees, grants, donations, interest onendowments and all other receipts of the institution to the Bank Account or Treasurywhich is opened in the name of the institution. No amount so collected shall beutilised before crediting it to the Bank/Treasury Account.

(c) The management shall not spend any portion of its income including accumulatedsavings on items which are not in the interest of the institution or meant for itsdevelopments.

24. The annual accounts of the institutions shall be submitted by the managements to theInspecting Officer for his approval. The Inspecting Officer shall intimate the items ofdisallowances to the managements concerned.

25. (i) The application for Grant-in-Aid shall be made to the sanctioning authority throughthe Inspecting Officer in Form no 3 on or before first day of August of the followingyear, duly supported by the financial statement in Form 3 duly approved by theInspecting Officer. Applications for grant, which are not supported by the financialstatement duly approved by the Inspecting Officer or those sent after the prescribeddate shall be rejected.in case, the accounts are not submitted within the prescribeddate, action shall be taken against the institution under the Mysore SocietyRegistration Act.

No ED 6PGC 71 Dated 1 st March 1971

(ii) The management shall not incur fresh additional expenditure even non approveditems without previous permission of the department in anticipation of obtainingaid from Government. Such extra expenditure may be however incurred on approveditem if the management is in a position to do so without Government grant.

Note: Previous approval of the Department is not however necessary for purchase ofstationery and forms upto a limit of Rs. 10 per class.

(iii) The Institutions recognised permanently are eligible to the Grant-in-Aid so long asthe recognition continues from year to year provided they fulfill the conditions ofrecognition/Grant-in-Aid and observe other rules and instructions issued by theDepartment from time to time.

26. The payment of grant shall however be subject to the following condition

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(i) The school has at least a minimum strength of 40 students on its roll;

(ii) The school has worked for not less than 220 days during the year or such othernumber of days as may be decided by Government;

(iii) The scales of pay and allowances prescribed by the Department are adopted forthe staff of the school;

(iv) The qualifications of members of the staff are the same as those prescribed forsimilar category of staff in Government Schools; and

(v) The staff pattern as shown below is adopted.

There shall be one teacher for every forty pupils on the roll and thirty pupils on theaverage attending the school. Where these norms are exceeded by fifty percent inany sections i.e (Where the pupil strength in a class exceeds 75 on the roll, with 60attending on the average, the section shall be bifurcated and an additional teachersanctioned). Any additional teacher exceeding this limit shall be disallowed forpurposes of Grant-in-Aid. If the number of teachers is more than ten, one additionalteacher, preferably a trained graduate may be admitted who will be the head of theinstitution.

Note: In school where there is no separate Head Master/Head Mistress the senior mostteacher will act as the Head of the Institution for co-ordinating and controlling the work ofall the teachers and for dealing with administrative matters.

ORDER No 65 PGC 76 DATED 19 th JUNE 1976

27. The maintenance grant for a year shall be calculated on the “authorised cost ofmaintenance” of the previous year as approved by the Inspecting Officer. Authorisedcost of maintenance includes full teaching grant plus contingent grant to the extent of5 per cent teaching grant. Contingent grant may be utilised for stationery articles,repairs to furniture, purchase of furniture, repairs to buildings, rent of buildings,allowances to Class IV Servants, water and light charges, Postage Stamps and scavengingcharges. Sanctions for Grant-in-Aid shall be accorded by 1st October of the followingyear provided the claims preferred conform to the conditions of aid.

CHAPTER V

28. Quantum of grants admissible.—Quantum of grant for maintenance of a school shallconsist of salary grants and contingent grant. The salary grant shall be one hundredper cent of the teachers’ salaries and the salaries of existing Class IV employees whohave put in not less than three years of continuous service as on 1st April, 1969,including the Dearness allowance and other allowances at the scales approved by theGovernment. The contingent grant shall be at 5 per cent of the salary grant. Governmentmay arrange for payment of salaries direct to the teachers and Class IV employees everymonth as per rules to be specially prescribed for the purpose of teaching such pay asadvance maintenance grant subject to adjustment of excess payments, if any, from thestability fund.

Notes:

1. The term other allowances includes leave salaries, substitutes salaries and “any

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other allowances sanctioned by Competent Authority as per the orders issued byGovernment from time to time.

2. Further recruitment of Class. IV personnel shall not be eligible for grant under theCode.

29. The following certificates shall be furnished in the order sanctioning the finalgrant for each year issued by the District Officer.—

(i) Certified that the conditions attached to the grant paid during the previous yearhave been fulfilled.

(ii) Certified that the expenditure incurred in respect of appointments made, onemployment of leave substitutes, relating to leave allowances admissibleunder rules, purchases, other charges requiring previous approval of the InspectingOfficer have been covered by sanction of the Inspecting Officer vide Memo No. ....dated. .... .detailed below and the Grant-in-Aid is regulated accordingly.

(iii) Certified that the Grant-in-Aid of Rs. .... .given for the previous year. . . . .has beenfully spent by the grantee solely for purpose of maintenance of the School.

The above certificates shall be signed by the (i) Head of the Institution and (ii)Correspondent.

30. (a) Grants once sanctioned may be revised or modified, if necessary at the discretionof the Director for valid reasons. There shall be a reduction in grants to be paid byway of 5 per cent maintenance grant.

(b) The District Officer will have the discretion to arrange for the payment of salaries ofthe teachers every month. It may be paid directly to the teaching staff either throughBank, Post Office or Money Order or by a messenger in which case the incidentalcharges will be deducted.

31. Reduction in Grants.—

(i) Grants may be reduced by the Director after due warning to the Management, if it isfound that the provisions of the rules laid down in this Code are not followed andthe school has deteriorated in general efficiency.

(ii) In cases of gross mismanagement or breach of instructions or orders issued by theDepartment or infringement of the provisions of the rules in this Code, which in theopinion of the Department is of a serious nature, the grant may be reduced orwithdrawn by the Director, without any previous warning.

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32. Building Grants.—Building grants not exceeding one half of the total estimated approvedexpenditure of Rs. 1,000 per room whichever is lower may be sanctioned to an institutionfor the following purposes.—

(a) For purchase of building;

(b) For construction of building.

Notes:

1. No grant shall be admissible in respect of construction of school building, extensionsor alterations unless the plan and estimates are got approved by the CompetentAuthorities of the Public Works Department and the Director is convinced of thenecessity for undertaking the works.

2. Each grant is subject to a ceiling limit of Rs. 25,000.

3. The management should own a site for the construction of the building before thegrant is applied for.

4. In the case of purchase of building the Director shall be consulted before thepurchase is effected.

5. Ordinarily, the school buildings which are constructed from out of the Governmentgrants should not be rented out for non-education purposes. In case, where abuilding has to be rented out to private parties for non-political and educationalpurposes, previous permission of the District Officer should be obtained. 75 percent of the rent so collected should be remitted to the Treasury under “XXIIEducation”.

33. Wherever private benefaction has been received for the purchase or construction ofbuildings the management may reckon it towards its share of cost. Should the benefactionbe in excess of the management’s share of cost, such excess shall go to reduce theGovernment share of cost.

34. (i) Application for building grant shall be made in the Form 4. In the application, themanagement shall furnish information regarding its financial resources to bear itsshare of cost and clearly state whether the Government grant applied for will besufficient for the purchase of the building or for the construction of the buildingand whether the construction of the building would be completed within theprescribed time. The application for building grant should be supported by approvedplans, estimates and specifications and it should indicate the manner of calling fortenders and their acceptance in the case of construction of school buildings.

(ii) The application shall be addressed to the Director, so as to reach him on or before30th April of the year.

Note.—Ordinarily the lowest tender shall be accepted. If the lowest tender cannot forvalid reasons be accepted in any case, the next higher tender be accepted in consultationwith the Executive Engineer or other higher authourity of the Public Works Departmenthaving jurisdiction over the area.

35. (i) In the case of grants for construction or extension of buildings, every reasonableopportunity shall be afforded by the management, to the official of the P.W.D.

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during the progress of the work, to inspect and examine the materials used, to takemeasurements and to verify whether the buildings are being constructed accordingto the approved plan and specifications.

(ii) Before sanctioning the grant the management shall be required to execute a non-alienation deed of property concerned in the form prescribed for the purpose.

(iii) The grant may be paid in not more than four installments according to the progressof work. The amount of each installment payable together with the installments, ifany, already paid, shall not exceed 50 per cent of the value of the work actually doneand paid for, as certified by the Public Works Department authorities.

(iv) The last installment shall be payable only on completion of the work on productionof a completion certificate from the Public Works Department authorities. The billshall contain a certificate to the effect that the building has been completed inaccordance with the approved plans and specifications and to the effect that theclaims of the contractor have been settled in full and final settlement. The bill shallalso be furnished in support of the claims for final installment of grant.

36. (i) The order sanctioning the grant shall specify the date by which the building shouldbe completed the period should not normally exceed two years. The Director may inspecial cases extend the period for not more than one year.

(ii) If the building is not completed within the period specified, the Department maycall upon the management to explain the delay in construction and in the event ofsufficient reasons not being given, the Director may require the management torefund within a reasonable time, the entire amount of the grant so far drawn withinterest and if the management fails to do so, summarily enter upon and takepossession of the incomplete structure with the site on which it stands and all thebuildings and materials lying thereon till the amount is refunded or he shouldrecover it by such means, as he may deem “fit. The management should execute abond to that effect, in the form prescribed by Government. The managementconcerned shall repay the amount before the expiry of three months from the dateof demand.

37. (a) Where works are executed on the piece work system or by engaging on dailywages, the management shall be responsible to see that the work is got supervisedby qualified engieneers.For the purpose of drawing the grant, and the expenditureshould be certified by qualified Engineers for the purpose of the Officers of PublicWorks Department. The rates claimed in the bill should not exceed the currentschedule of rates in force in the Public Works Department.

(b) Grants are payable under these rules for the purchase of buildings or forimprovements and extension of existing buildings irrespective of whether or notthey were originally constructed or purchased with financial assistance fromGovernment.

(c) When the grant applied for is for purchasing a building, the Director .shall satisfyhimself as to (i) right and title of the seller and whether the property could be made

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over to the Management of the school immediately on payment and (ii) whether thebuilding is suitable for school purposes in regard to sanitation, water supply,ventilation, lighting, adequacy of accommodation, size of rooms, play ground, etc.

(d) Before a grant is paid, the management shall execute a bond in Form 7 binding itselfto abide by the conditions governing the payment of grant; where the grant exceedsRs. 10,000 the management shall execute in lieu of the above bond, a deed ofMortgage of the property in favour of Government in Form 6.

(e) The management of a primary school shall be bound to refund the whole or aportion of the building grant drawn by it, if a building for construction or extensionor improvement of which a grant has been drawn, ceases to be used for the purposefor which the grant ,the amount refundable bearing the same ratio to the grantdrawn, as the period still required to complete 40 years of the building beares to 40years

(f) The application should explain clearly the need for the building with reference to thenumber of pupils and the various courses which have been introduced.

38. Before the grant is sanctioned the Department shall be satisfied with regard to:-

(i) the means relied upon being available, a declaration to the effect being appended tothe application:

(ii) the building being devoted solely to secular educational purposes

(iii) the clear title of the management to the site on which the building to be put up

(iv) the building being constructed within the stipulated period.

39 (a) Building grant may be sanctioned to temporarily regonised institutions alsosubject to the following conditions :-

(i) The Institution has enjoyed continuous temporary recognised for not less than fiveyears.

(ii) There are sufficent funds collected from the public with the previous approval of theDepartment

(b) (i) The Sanctioning authority should furnish in the order sanctioning the grant thefollowing certificate:-

“Certified that the conditions of aid have been fulfilled and the management has executeda non -alienation deed of the property concerned in the form prescribed byGovernment”

(ii) The sanction of grant shall be communicated to the management on or before the 30th November. The order sanctioning the grant shall specify the date by which thebuilding shall be copmleted.

(c) (i) The countersigning Officer while realising the first and subsequent instalmentsof the grants should furnish the following certificate:-

“Certified that the management has spent an amount not less than quarter/ half/three-fourth of the estimated cost of the building till now and the Government grant tillnow has also been fully utilised.”

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(d) The sanctioning Authority before sanctioning the grants shall review and satisfyhimself about the fulfillment of the above conditions laid down in this GovernmentOrder.

(ii) Applications shall be considered by a Selection Committee consisting of two -representatives of the Managing Committee, Head of the Institution and oneEducationist, nominated by the Managing Committee. The Selection Committeeshall recommend a panel of names and arrange them in the order of merit, in respectofeach appointment and the Managing Committee shall make the appointment. Allsuch appointments are subject to the approval of the Department. If the ManagingCommittee makes the appointment not in accordance with the order of merit, theyshall record the reasons in writing and obtain the approval of the Department.Preference shall be given to trained teachers.

(iii) No person below the age of 18 years shall be appointed in any of the recognisedInstitutions.

41. (i) A person appointed in a permanent vacancy should be appointed on probation fora year. After the satisfactory completion of the period of probation he shall beconfirmed in the vacancy.

(ii) The management shall provide the benefits of the triple benefit scheme to eachteacher, who is confirmed.

(iii)In the event of unsatisfactory work of misbehaviour during the period of probation,the teacher’s service may be terminated, giving one month’s notice.

(ii) At the time of payment of final instalment of grant the following certificate shall befurnished by the countersigning Officer:-

“Certified that the management has spent full amount of government grant drawn sofar as also the management share in full and the building is completed , in allrespects as per prescribed drawing and specifications.”

40 General Conditions of Service:-(i) Applications shall be invited by the managementof the Institution in respect of vacancies lasting for more than six months durationeither through advertisement in reputed daily newspaper or through local exchangeA copy of the advertisement or requiition shall be sent to the concerned DistrictOfficer.

(a)All Non-Government primary school receiving grants from Government shall reserve15%,3% ,3% and 28% of all direct recruitment vacancies in both teaching and non-teaching cadres in favour of scheduled castes,sheduled tribes,backward tribes andother backwards classes candidates respectively and shall classify the vacanciesas indicated in the Government order No.GAD 1.SRR 29-7-74and Government orderNo GAD 2 SBC 75 9-7-75

(b)The defination of scheduled castes,sheduled tribes,backward tribes and otherbackwards classes in the Government order No.GAD 1.SRR 29-7-74and Governmentorder No GAD 2 SBC 75 9-7-75 will hold good for the purpose of this Governmentorder.

(c)The institutions receiving grants from Government shall submit to the authoritysanctioning rants a report with regard to the fulfilment of the above conitions andno grants shall be sanctioned if the institutions fail to fufill the conditions.

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(iv)At the time of initial appointment, the teacher shall execute a bond to serve the institutionfor a period of two years.

The management may fill up vacancies of less than six months duration withoutadvertisement.

42. The following procedure shall be adopted while appointing the Head of the Institution.—

(i) Managements should make the appointments of Headmasters by selecting fromtrained teachers only. Persons so selected shall be on probation for a year in thefirst instance. Such selections and appointments shall be communicated to theDistrict Educational Officers and concerned Inspecting Officers.

No Head of the School shall be confirmed without the approval of the CompetentAuthority of the Education Department.

(ii) The person to be appointed as the Head of the Institution must have at least fiveyears teaching experience in such schools or in the institutions under samemanagement. No person who is untrained shall be appointed as Head of theInstitution. If a management desires to throw open the post for promotion only,rules should be framed for the purpose and got approved by the District EducationalOfficers.

(iii) While making the appointment of the Head of the Institution, the managementshould give due consideration to the claims of the senior and qualified personsalready working in the school. Unless the senior most member of the staff isunsuitable for the post due to valid reasons, his claims should not be passed over.

Note: 42. (iii) of the Uniform Grant-in-Aid Code for Aided Primary Schools UnderPrivate managements are not applicable to the Educational institutions run by thereligious or linguistic minorities.

43. All appointments and promotions requiring the previous approval of the InspectingOfficer concerned should be reported to him and his approval obtained before anycommitment is entered into by an aided Institution in this behalf. The approval shouldbe recorded in the form of an order in an office order book, maintained by the managementand numbered serially for each financial year. Leave, normal increments, etc., sanctionedby the management under the powers vested in them should also be entered in thisorder book maintained by the management in the form of an office order. The claims forpay and allowance of staff should have cross reference to the entries made in the officeorder book.

44. If considered necessary, sanctions to charges not relating to emoluments of staff maybe entered in a separate office order book.

45. Vacation Pay.—

(i) Temporary employees may be allowed summer vacation pay subject to the followingconditions.—

(a) The incumbent is not serving in leave and deputation vacancies.

(b) He was on duty on the last working day before the vacation as also on the firstworking day after reopening of schools.

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(c) He should have put in a service of not less than 200 days in that academic year.

(ii) In the case of termination of services of a temporary teacher on or before the lastworking day, reasons therefor should be furnished to the Inspecting Officer bythe management. Any question arising there from shall be decided by the JointDirector of the Divisions.

46. (a) Leave Rules.—The leave rules applicable to employees in Aided Primary Schoolswill be governed by the provisions of the rules contained in Mysore Civil ServicesRules and also as per the amendments issued from time to time.

(b) Rules of Discipline.—The rules of conduct and discipline may be issued from timeto time by the management provided these are not repugnant to the general rules ofconduct laid down by Government.

(c) Service Conditions.—

Rule 46(c) (i) The grant in code for Aided Primary the age of superannuation of bothteaching and non-teaching staff shall be 55 years.

No grants will be paid towards pay to such of the employees in service beyond 55 yearsof age with effect from 1st January, 1976.

The above Amendement shall be brought in to force immediate effect with the followingproviso

Every staff member in an aided private primary school;(a) who has continued in service after attaining the age of 55 years (60 years with the

permission of the Department) shall be retired on the date on which he or sheattains the age of 60 years or on 1st January, 1976, whichever is earlier;

(b) who attains the age of 55 years after the amendment of Rule 46(c)(i) of the uniformGrant-in-Aid Code in respect of private aided Primary Schools, but before 1st January,1976 shall retire on 1st January, 1976;

(c) who attains the age of 55 years after 1st January, 1976 shall retire on the date onwhich he or she attains the age of 55 years.

(ii) If the date of superannuation of a teacher falls during the academic year, after 1stOctober of the year, the period of the service of the teacher may be extended up tothe end of the academic year.

(iii) The service of a temporary employee may be terminated by the management at anytime without assigning any reason and without giving any prior notice. Such acondition should always be incorporated in the appointment order.

(d) Permanent employees who wish to resign should give three months’ notice inadvance or in lieu thereof pay to the management three months’ salary. Theirresignation may be accepted only after the conditions of this rule are satisfied.

46 (e) (i) The services of a permanent employee may be terminated on the grounds ofinsubordination, inefficiency, neglect of duty, misconduct, normal deliquency orfor any other cause or causes which make the employee unsuitable for retentionin service. No teacher shall be removed from service by the management of anaided school except with the previous approval of the concerned Deputy Directorof Public Instruction of the district Before such termination is made, due enquiry

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shall be made by an Enquiry Committee appointed for the purpose. The managementshall frame charges against the delinquent concerned and serve them on himtogether with show-cause notice as to why disciplinary action should not betaken against him. The delinquent concerned shall answer the charges framedagainst him within such time as may be permitted by the show-cause noticeand submit his explanation to the management within such date. He may alsoindicate, if he wishes to be heard in person. He shall be bound to appear and answerany question relevant to any of the charges levelled against him. In case theemployee, does not present himself before the Enquiry Committee after due notice,ex parte decision shall be given which shall be binding on the employee. ..... .(2).

(ii) The Enquiry Committee shall consist of three persons, two of whom shall be personsnominated by the management and the third, the Head of Training Institute (TrainingCollege or School) appointed by the Deputy Director. One of the nominees onbehalf of the management shall be representative of the teachers.

(iii) If after such enquiry, the decision of the Enquiry Committee is to the effect that it isundesirable to continue him in service, the services of the employee may beterminated forthwith, without any notice.

(iv) If, as a result of enquiry held under this rule, the employee is exonerated andreinstated, the entire period of suspension shall be treated as time spent on dutyand claims to pay and allowances admitted accordingly.

(v) If the Enquiry Committee comes to the conclusion, that the case does not warrantthe termination of service of the employee and directs that the employee may bereinstated, with some measure of punishment they shall pass an order accordingly.Such an order shall indicate.—

(1) the nature and extent of punishment which should be imposed on the employee;

(2) the quantum of pay and allowances payable for the period of suspension;

(3) all claims arising out of a decision of a duly constituted Enquiry Committee approvedby the Department, shall form part of the authorised cost of maintenance.

47. (a) It shall be competent for the management to suspend an employee during thecourse of the enquiry. The teacher shall be given subsistence allowance on a scalenot exceeding the scale admissible to employees in Government Institutions, duringthe period of suspension, the cost thereof being included under the authorisedcost of maintenance.

(b) In all cases of termination of services after enquiry, the findings of the enquiry andthe reasons for termination shall be recorded. A copy, thereof, shall be sent withina week to the Inspecting Officer by registered post acknowledgement due and alsoto the permanent address of the employee.

No ED 6 PGC 71 1st March 1971

(c) The employee of the management concerned shall be at liberty to make an appeal tothe Deputy Director of Public Instruction of the District against any order passedunder Rule 46(c) provided that such an appeal is preferred within thirty days fromthe date of communication of the original order. The Deputy Director of Public

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Instruction shall ordinarily pass orders on the appeal within sixty days from thedate of receipt of such an appeal. A second appeal shall lie to the Joint Director ofPublic Instruction of the Divisions concerned within thirty days from the date ofreceipt of such an appeal. A second appeal shall lie to the Joint Director of PublicInstruction of the Division concerned within thirty days from the date of receipt ofthe decision of the district Deputy Director of Public Instruction. The decision ofthe Second Appellate Authority shall be final. This decision shall be binding bothon the management and on the employee.

(d) The Government or any Officer authorised by it may at any time call upon themanagements to hold an enquiry against any employee and take action as indicatedin the previous rules. The employee concerned will be given an opportunity todefend himself/herself as provided in the previous rules. Notwithstanding anythingstated above, the Department shall have power to call for the records, if necessary,and pass such orders as it deems fit.

No ED 1 PGC 64 18 th October1969

48. Private Tuition. —

(a) Heads of Educational Institutions shall not undertake any private tuition. Theymay however undertake part-time educational work in private institutions with thepermission of the management

(b) Every employee shall obtain the previous permission of the Head of the Institutionbefore he/she undertakes any private tution He/She shall submit a statement to theHead of the instituton,showing the names of the pupils to whom he/she has beengiving tuition. The period for which he/she has been giving tuition each day, thestandards in which they are studying and the amount of remuneration received.The number of tuitions undertaken by a teacher shall not exceed two, the number ofpupils shall not exceed five in all and the hours of tuition shall not exceed two hoursper day.

(c) No tutor shall be allowed to conduct directly or indirectly to work in any coachingclasses, on a remuneration basis to prepare pupils for the internal or externalexamination conducted by the Department. When the number of pupils takingprivate tuition from a teacher exceeds five, it shall be deemed to be a coaching class.

(d) The Head of the institution concerned shall maintain a register showing theparticulars of permission granted under sub-rule (b). This register shall be signedby the teacher concerned. He shall furnish this information to the InspectingAuthority at the time of inspection, whenever required-

(e) Any infringement of the rules under this rule, either on the part of the employee orthe Head of the Institution shall render him liable for disciplinary action.

49. Private work. — No employee shall undertake any trade or business or other employmentwithout obtaining the previous permission of the management.

50. Extra-curricular activities. — Employees may also be required to participate in all co-curricular activities of the Institution including Social Education whenever they are socalled upon to participate in such activities.

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51. Items of work and attendance. —

(i) All full time employees shall be present in the premises of the Institution during theworking hours except during the daily recess. Part-time employees shall attend totheir duties in the Institution during the periods allotted to them in the time-table.

(ii) There should be a fair and equitable distribution of work among all the teachers asfar as possible.

(iii) The Headmaster shall take up teaching work which shall not be less than 50% of thenormal teaching work done by a teacher.

52. Submission of representation.—All representations made by the employee of theInstitution either to the management or to the Department shall pass through the Headof the Institution. If no reply is received within a period of two months he/she they mayaddress the management or authorities of Department concerned direct.

53. Staff not to engage in political activities.—The members of staff of aided recognised orunaided recognised institutions shall not engage themselves in political activities ofany kind. Any teacher desirous of participating in any political activity or desirous ofcontesting for any election to the State Legislative Assembly, Legislative Council, LokSabha, Rajya Sabha, Taluk Board, Municipal Council or Corporation or any other localbody, shall be required to sever his connection with the school concerned. No Grant-in-Aid shall be admissible in respect of services, if any, rendered by such teachers.

54. Transfer of teachers from one Educational Institution to another EducationalInstitution.—When a teacher already in service in one Educational Institution istransferred to some other Educational Institution under the same management, hisprevious service shall count. When a teacher of one Educational Institution is transferredto another Educational Institution under a different management in the State, the salarythat he was drawing in the previous Institution in a regular post and not temporary postmay be taken into consideration for calculation of grants provided previous permissionof the Deputy Director of the District has been obtained for such transfer. The DeputyDirector shall accord such permission after examining the details such as service, salarypaid by the previous management as per prescribed rules and any other aspect whichmay be worthy of consideration.

CHAPTER VII

Miscellaneous

55. Fees in Primary Schools.—

(a) No fees of any type shall be levied on pupils coming under the Primary EducationRules. For others, no fees need be charged in the first year of study in any standard.For repeaters, not coming under Primary Education Rules, tuition fees may becharged as prescribed from time to time and miscellaneous fees may be charged forall not covered by Primary Education Rules. Fees in unaided Schools may be allowedwith the approval of the Government.

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(b) (i) Admission and readmission fees in each case shall be charged in all schools atthe rates prevailing in Government Institutions.

(ii) Medical Inspection fees of 0-50 p. per annum per pupil shall be collected in theschool. Where medical inspection is introduced, the medical inspection feesshall be earmarked for medical inspection in accordance with the rules for theconduct of Medical Examination as prescribed by the department. A separateaccount shall be maintained for the purpose by the management. Doctors forthis purpose may be appointed by the management.

56. Sports and Reading Room Fees.—The Sports and Reading Room Fees at the rate of Rs.2, Re. 1 respectively per annum per pupil shall be collected from the pupil studying inStandards V to VII. The sports and reading room funds shall be earmarked for thesepurposes and deposited in a Scheduled Bank, Savings Bank Account at a GovernmentTreasury or a Post Office.

57. Audio-Visual Education fees at the rate of 0-75 paise per annum per pupil shall becollected in schools that come under the Audio-Visual Education Scheme, i.e., V to VIIStandards and the amount so collected shall be credited to a separate S.B. Account andexpenditure incurred therefrom.

58. The schools may also levy the following fees with the previous permission of theconcerned District Officer.—1. Association/Union Fees2. Magazine Fees3. Examination Fees for printing of question papers.

The above fees shall be accounted for separately, in a register maintained for this purpose.APPENDIX I

[See Rule 15(9)]

List of Account Books, Registers and the periods for which they have to be maintained

1. Cash Book and Abstract cash ledger (Permanent).

2. Acquittance roll (Permanent).

3. Register of contingent charges (5 years).

4. Register of stock articles including sports articles (Permanent).

5. Attendance register of staff.

6. Admission Register (Permanent).

7. Register of fees collected (5 years).

8. Accountant Register of Sports and Reading Room hinds (5 years).

9. Library Accession Register (Permanent).

10. Order books of appointments, grant of leave, etc., of staff (Permanent).

11. Cash receipt book (5 years).

12. Any other Registers prescribed by the Department.

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FORM 1[See Rule 10]

Form of Application for starting a Primary School under Private Management inMysore State

1. Name of the Society or Association which has proposed to start the Institution.2. Date of Registration of the Society3. Name of the School4. Management and its constitution5. Is this the only school to be started by the Association. If other schools are already

started, names of such Schools should be furnished.6. Name and address of Secretary and Correspondent7. Educational needs of locality.8. Name/Names of the Institution already existing in the locality.9. Whether the starting of the institution will not create unhealthy competition with

any existing recognised institution. What is distance from the nearest institution inthe locality?

10. Courses of instruction to be provided11. Classes proposed to be started.—

(a) Number of pupils expected to be admitted to the school (Class-wise)12. Financial position of the Association.—

(a) Permanent funds(b) Other sources of income(c) Stability fund-how deposited

13. Is Association prepared to run the institution without any financial aid from theGovernment?

14. Accommodation and Sanitation.(a) Total area of the school building(b) Play ground(c) No. of class rooms-superficial area and cubical contents of each room with the

maximum number of pupils,Likely to be taught in each room, sanitation, watersupply.

15. Furniture, apparatus and appliances (information separately for each class).16. Remarks.

Declaration(a) I, on behalf of the management of the school hereby declare that the school fulfils all the

conditions specified in the Grant-in-Aid Code for Primary Schools and promise to complywith all the conditions, laid down in the Grant-in-Aid Code regarding starting of Schools.

(b) That all the facts stated in the above statement are true to the best of my knowledge.(c) I, on behalf of the management, hereby declare that not more than one member of any

family has been made a member of the management of the school.Place:Date: Signature of the Correspondent/

Secretary.(Seal)

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FORM 2

[See Rule 19(i)]

Form of Application for Recognition of Primary Schools

1. Name of the School

2. Date of the Establishment

3. Name of the Society or Association which is managing the Institution

4. Management and its constitution

5. Name and address of the Secretary or correspondent

6. Is the Association of Management running any other Institution or Institutionsrecognised by the Department?

7. Financial position of the Management.—

(a) Permanent funds

(b) Other sources of income

(c)`Whether the prescribed stability fund has been deposited; if so, the date of depositetc.

8. Whether the Management is prepared to run the institution without any financial aidfrom the Department or not may be stated?

9. If any subject or activity that is not included in the curriculum is prescribed the same isto be mentioned within the time provided for its instruction.

10. Class or Classes to be recognised.

Nomenclature No. of pupils on the Average attendancedate of application in during the month

each class and section immediately precedingthe date of application

I—StandardII—StandardIII—StandardIV—StandardV—StandardVI—StandardVII—Standard

11. Schedule of Establishment.—

(i) Name of Teacher or Teachers

(ii) Designation

(iii) Salary in full Pay D.A HRA Any other allowance Total

(iv) Age

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(v) Class and the subjects taught

(vi) Total service in the school and in the recognised school (names of School to bespecified) with details of service.

(vii) General and special Educational Qualification

(viii) Professional Training obtained and year of passing the Training examination

(ix) Any special aptitudes or hobbies of the teacher

12. Accommodation and sanitation.—(a) Total area of the school building(b) Total area of the play ground(c) Number of class rooms and the superficial area and cubical contents of each room

with the maximum number of pupils likely to be taught in each-room, sanitation,lighting and water supply

13. Furniture, equipment, apparatus and appliances (Information separately for each class)(a) Ordinary(b) Special

14. If a Library is provided, the number of books kept may be stated. Whether a catalogueand a register of books are maintained.

15. Rates of fees, if any, levied and amount of fees collected in each class.16. Whether the required registers are maintained in the prescribed form?17. Remarks

Declaration

(i) I. ......................................... on behalf of the management of the school, declare that theschool fulfills all the conditions specified in the Grant-in-Aid Code and promiseto comply with all the conditions relating to the recognition of schools affording publicinstruction which may be prescribed by the Department.

(ii) I.......................................... on behalf of the management agree to the condition that theschool once recognised shall not be closed down abruptly at any time during thecourse of the academic year and without giving previous notice of one ‘year andobtaining previous sanction of the Department in the matter.

(iii) I.......................................... on behalf of the management agree to the conditions that nostaff member who has completed one year of probationary service shall be removedfrom service without due enquiry and permission of the Department.

(iv) I. .......................................... on behalf of the management agree to the condition that allfees, contributions or donation collected by the association and management shall beaccounted for and audited accounts shall be submitted to the Department annually.

Place: Signature of the Correspondent

Date: or Secretary (Seal)

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FORM 3

[See Rule 25(i)]

Form of Application for Grant-in-Aid for maintenance for the year

1. Name and address of the school

2. Name of Society or Association running the School

3. Name and address of Secretary or Correspondent

4. (a) No. and date of the order of recognition

(b) Period for which the recognition is granted

(c) Classes for which recognition is granted

5. Strength and attendance of each class as on 31st March, 19

6. Approved expenditure on maintenance (as per the Financial Statement)

7. Description of donations/contribution with yearly income by way of interest from eachtype of donation/contribution

8. Amount of grant claimed

9. Remarks

Note: This application for grant should be accompanied by the (a) Financial statementand all the other statements pertaining to the Receipts and Expenditure to facilitate thesanction of grants by the Competent Authority.

Declaration

On behalf of the management of the Institution, I hereby declare the conditions ofrecognition and aid laid down in the Grant-in-Aid Code and relevant Manuals are being andwill continue to be fully complied with and that I am prepared to subject all the accounts ofthe institutions (including donations, trust accounts, its establishment) to inspection andto furnish the returns as may be required by the Department. That unauthorised collectionof contributions or donations are made and that all contributions and donation received forthe school whatsoever raised are accounted for in the school accounts.

Place: Correspondent/Secretary.

Date:

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FORM 4

[See Rule 34(07

Application for Grant-in-Aid for construction or purchase of school buildings

1. Name of the School, Locality and Management

2. Purpose for which grant is claimed

3. Strength (Average daily attendance) of the School

4. Accommodation—existing No. of rooms and halls and dimensions of each

5. Proposed accommodation—No. of rooms and halls proposed to be constructed orpurchased with dimensions of each room and hall.

6. Necessity for the proposed construction or purchase of additional accommodation andtotal estimated cost.

7. Amount of Government Grant applied for

8. Amount of building grant drawn in previous years.

9. Value of work actually executed and paid.

10. No. and date of the order sanctioning the maintenance grant.

11. Whether the site has been granted by Government or local body and if so, under whatorders and terms?

12. Whether the title of the Management to the site is valid and legal?

13. Agency through which the work will be carried out.

14. Probable date by which the work is proposed to be completed.

15. Remarks.

Note: Plans and estimates and copies of contracts proposed to be entered into with thecontractors for work should be enclosed.

Declaration

On behalf of the management of the above Institution, I hereby declare that there are noencumbrances to the property and that it will not be alienated or encumbered without theconsent of the Government and the conditions of said laid down in the Grant-in-Aid Codeare being and will continue to be fully served. I also declare that I shall abide by theprovisions contained in the Grant-in-Aid in the matter of the building being diverted, priorto the lapse of the time limit stipulated, to any purpose other than educational purposesapproved by Government.

Place:

Date:

Correspondent / Secretary(Seal of the Management)

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FORM 5[See Rule 25(0]

Financial Statement for the financial year ending 31-2-1978Receipts As reported in As Expenditure the monthly determined cash account in Audit

for MarchI. Government Grant I. Authorised cost of Maintenance (a) Maintenance grant (Est. Rent and cost) 1.Salaries and Allowances (b) Arrears grant due for last year 2.Contingent expenditure including H.R.A

(c) Equipment 3.Repairs to buildings (Minor)(d) Building Repairs to buildings (Major) (e)Other items, if any 4. Other authorised items

Total III. Subscription to provident funds, etc.,

recovered from staff(a) Admission and Readmission fees(b) Fines(c) Other fees to be specified

III. Subscriptions(a) Public Subscriptions(b) Donations(c) Receipts from recognised

Associations or Mission andother public bodies

IV. Receipts from Endowments IV. Equipments. — (a) Furniture (a)Interest

(b) Net readjustments from (b)Booksimmovable properties, if any

V. Miscellaneous receipts sale proceeds V Contribution by the Managementtowards provident fundsof the employees

VI. Contribution of the Management to VI Other items of expenditure (to bemeet the deficit of expenditure specified).

Total Receipts

VII Opening Balance(a) Cash(b) Bank

Grand Total. ........ Grand Total. ........I hereby certify that I have audited the accounts of the. ....... School for the year

commencing from. ..... and ending on. . . . and that the receipts and payments shown in theabove statement are correctly stated and that all items of expenditure are supported byproper vouchers.

Place: Signature and designation

Date: of the Inspecting Officer.

Total expenditure of theyear (Closing Balance)

II. Payment forbuildings newlyconstructed orimproved

III. Expenditure fromSports and ReadingRoom Funds.

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FORM 6

[See Rule 37(d)}

Form of agreement to be executed by the management of the schoolin respect of building grants

We whose names are entered in the margin and whose signatures appear at the footthereof; hereby accept the building grant of Rs................only sanctioned by the Governmentin their Order No............. dated .............. for the construction of ............. at................... Jn theDistrict of. ............. conveyed in the Registrar’s Order No. ...... dated. .... .and in considerationof such grant, we hereby jointly and severally and on behalf of our successors in office andowners for the time being of the premises now to be occupied by the school agree that ifprior to the expiration of the time limit fixed in Rule 37 of the Grant-in-Aid Code from the dateof final payment of the grant the building for which the grant has been drawn ceases to beused for educational purposes approved by the Government, the management shall refundsuch portion of the grants as may be determined by the Government, and that if we fail tomake such a refund, Government may summarily take possession of the building till theamount is refunded or recover the amount by such means as Government may deem fit, thatin case the grant is not utilised either in part or in full within the period during which it iscurrent we will forfeit its claim to the portion remaining undrawn.

That in case the building has been only partly constructed with the help of a portion ofthe grant and remains incomplete after the period for which the full grant was current, theGovernment may notify and on sufficient cause not being shown, summarily enter upon totake possession of the incomplete structure with the site on which it stands and all thebuildings and materials lying thereon and take such steps and do such acts as the Governmentmay deem fit for recovery of such portion of the grant as may have been drawn by us.

Dated this nine hundred day of one thousand and Signed by the said in the presence of

NOTIFICATION

UNIFORM GRANT-IN-AID CODE

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FOR AIDED PRIMARY SCHOOLS UNDER PRIVATEMANAGEMENTS IN KARNATAKA STATE

AMENDMENT OF RULE 9(h) OF — ISSUED —Order No. ED 1 PGC 70, Bangalore, dated the 23rd January, 1970

The Governor of Karnataka is pleased to amend the existing Rule 9(h) in Chapter II of theUniform Grant-in-Aid Code for Aided Primary Schools under Private Managements inKarnataka State, sanctioned in Government Order No. ED 1 PGC 64, dated 18th October,1969 as under.—

“Rule 9(h).—”School” means a Primary School in which Primary Education isimparted upto any Standard from Standards I to VII but does not include composite schoolswhere classes V, VI and VII are conducted along with Standards VTO, IX and X.”

This Order issues with the concurrence of Finance Department vide their U.O. Note No.FD/2950/SCR/69, dated 23rd December, 1969.

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKANOTIFICATION

Subject: Amendment to the Uniform Grant-in-Aid Code for Aided Primary Schoolsunder private managements in Karnataka State issued in G.O. No. ED 1 PCG 64,dated 18th October, 1969 in respect of designation of officers of the Departmentissued.

Government Order No. ED 64 PGC 76, dated 12th May, 1976Memo L. No. E14 78705 MGT 189/75-76, dated 4th March, 1976 from the

Additional DPI (PE) BangalorePreamble.—Consequent on the reorganisation of the department from July, 1970 the posts of

the Inspectors of Schools of Taluks have been upgraded and redesignated as AssistantEducational Officers; District Educational Officers have been upgraded andredesignated as Deputy Directors of Public Instruction and that of the formerDivisional Deputy Directors of Public Instruction as Joint Directors of PublicInstructions. Further the post of Additional Director of Public Instruction for PrimaryEducation (Primary Education) which has been created as per G.O. No. ED 30 MES73, dated 4th August, 1973 has been declared as Head of the Department. In view ofthis it is considered necessary to issue amendments substituting the designation ofthe officers viz., Assistant Educational Officer, Deputy Director of Public Instruction,Joint Director of Public Instruction, and Additional- Director of Public Instruction(Primary Education in place of the words “Inspector of Schools, District EducationalOfficers, Deputy Director of Public Instruction and Director” respectively whereverthe words occur in the uniform Grant-in-Aid Code for aided primary schools.

Order.—Government are pleased to issue amendments to the Uniform Grant-in-Aid Code

for aided Primary Schools in Kamataka State issued in G.O. No. ED 1 PGC 64, dated18th October, 1969 substituting the designation shown under ‘B’ for the designationshown under ‘A’.

‘A’ Existing ‘B’ Amendment1. Inspector of Schools 1. Assistant Educational Officer2. District Educational Officer 2. Deputy Director of Public Instruction3. Deputy Director of Public Instruction 3. Joint Director of Public Instruction4. Director 4. Additional Director of Primary

Education By order and is the name of the

Governer of KarnatakaM.RAMACHANDRA

Under Secretary to Govt education and Youth Service Department

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NOTIFICATION

UNIFORM GRANT-IN-AID CODE FOR TEACHER-TRAINING INSTITUTIONS

Read : (1) Government Order No. FD 102 PGC 75, dated 22nd May, 1975 regarding theage of superannuation of teaching staff working in Aided Primary Schoolsunder private managements and in Aided Primary Teachers’ TrainingInstitutions in the State of Karnataka.

(2) Government Order No. ED 66 SLB 75, dated 13th June, 1975.

Preamble:

In Government Order read at CD above, certain amendments to Grant-in- Aid Code forPrimary Schools and Grant-in-Aid Code of Primary Teachers’ Training Institutions havebeen ordered reducing the age of retirement of teaching and non-teaching staff to 55 yearsand this order was kept in abeyance until further orders vide Government Order, dated 13thJune, 1975 read at (2) above.

Order No. ED 102 PGC 75, dated 10th December, 1975

In supersession of the above orders. Government are pleased to direct that the existingRule 46(c)(i) of the Uniform Grant-in-Aid Code for Aided Primary Schools issued inGovernment Order No. ED 1 PGC 64, dated 18th October, 1969 and Rule 52(i) of the UniformGrant-in-Aid Code for Primary Teachers’

Training Institutions in Karnataka State be deleted and the following shall be substituted,respectively.—

Rule 46(c)(i) of the Grant-in-Aid Code for Aided Primary Schools

The age of superannuation of both teaching and non-teaching staff shall be 55 years.

No grants will be paid towards pay to such of the employees in service beyond 55 yearsof age with effect from 1st January, 1976.

The above amendment shall be brought into force with immediate effect with the followingproviso:

Every staff member in an aided private primary school;

(a) the permission of the Department) shall be retire on the date on which he or sheattains the age of 60 years or on 1st January, 1976, whichever is earlier;

(b) who attains the age of 55 years after the amendment of Rule 46(c)(i) of the uniformGrant-in-Aid Code in respect of private aided Primary Schools, but before 1st January,1976 shall retire on 1st January, 1976;

(c) who attains the age of 55 years after 1st January, 1976 shall retire on the date onwhich he or she attains the age of 55 years.

However, if a substitute cannot be appointed before the end of the academic year andthe management of the institution desires to continue the services of any employee due toretire on or after 1st January, 1976 as above during the current academic year, they may doso treating the period of service of such employee for any period upto 31st March, 1976,

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only as on reemployment and the expenditure incurred on such reemployment will be reckonedfor the purpose of Grant-in-Aid.

Rule 52(i) of the Grant-in-Aid Code for Teacher-Training Institutions

The age of superannuation of both teaching and non-teaching staff shall be 55 years.

No grants will be paid towards pay to such of the employees in service beyond 55 yearswith effect from 1st January, 1976.

The above amendment shall be brought into force with immediate effect with the followingproviso.—

Every staff member in aided private Teacher Training Institutions.—

(a) who has continued in service after attaining the age of 55 years (60 years with thepermission of the Department) shall retire on the date on which he or she attains theage of 60 years or 1st January, 1976, whichever is earlier;

(b) who attains the age of 55 years after the amendment of Rule 52(i) of the UniformGrant-in-Aid Code for Teacher Training Institutions but before 1st January, 1976shall retire on 1st January, 1976;

(c) who attains the age of 55 years after 1st January, 1976 shall retire on the date onwhich he or she attains the age of 55 years.

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NOTIFICATIONAmendments to Grant-in-Aid Codes of Primary, Secondary Collegiate Sectors-Issues

Orders regarding the

Read:

1. Government Order No. ED 1 PGC 64, dated 18th October, 1969 approving uniformGrant-in-Aid Code for aided Primary Schools.

2. Government Order No. ED 13 SHS 67, dated 17th June, 1967 approving Grant-in-Aid Code for Secondary Schools.

3. Government Order No. ED 22 UGC 70, dated 7th August, 1964 approving Grant-in-Aid Code for Colleges.

4. Government Order No. ED 12 MES 81, dated 9th April, 1981 increasing the pupilteacher ratio in each section, etc.

Preamble:

In Government Order read at 4 above amendments were issued to the Grant-in-Aid Codechanging inter alia the pupil-teacher ratio from 1:40 to 1:60 in each section and also increasingthe period of 3 years to 5 years for eligibility for grants.

The amendments have been under consideration of Government with reference toeducational needs and Government desire if necessary to modify the provisions of Grant-in-Aid Code accordingly.

Order No. ED 12 MES 81 (P) Bangalore, dated 19thSeptember, 1981

In partial modification of the Orders issued in Government Order No. ED 12 MES 81,dated 9th April, 1981, approval is accorded to amend the Grant-in-Aid Codes of Primary,Secondary and College Education, as hereunder.—

SI. Reference For the words (prior to amendment, SubstituteNo. dated 9-4-1981)

(1) (2) (3) (4)

1. Primary Grant-in-Aid No school will be No school will be eligible Code Chapter IV, eligible for Gran-inAid for Gran-inAid during Para 22(iii) a second during the first five the first five years of starting. sentence Para 22(iv) years of starting .No school shall be No school shall be eligible for grants until

eligible for grants and unless it has completed

until and unless it has f ive years.

completed five years.

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2. Primary Grant-in-AidCode Chapter IV,Para 26V

3. Secondary Grant-in-AidCode Appendix IV(Rules 9 and 21)

There shall be oneteacher for every fortypupils on the roll andthirty pupils on theaverage attending theschool. Where thesenorms are exceeded by50 per cent, in anysection i.e. where thepupil strength in a classexceed sixty on the rollwith 45 attending on theaverage, the sectionshall be bifurcated, andan additional teachersanctioned.

The requirement ofteaching staff insecondary schools(excluding the HeadMaster) shall beregulated in proportionto the pupil-teacher ratioof 40:1 and the numberof standards or sectionsand the craft or specialsubjects taught.

There shall be oneteacher for every 50pupils on the roll andforty pupils on theaverage attending theschool. Where the pupilstrength in a classexceeds 75 on the roll,with 60 attending on theaverage, the sectionshall be- bifurcated andan additional teachersanctioned.

The requirement ofteaching staff insecondary school(excluding the HeadMaster) shall beregulated in proportionto the pupil-teacherratio of 55:1 and thenumber of standards orsections and the craft orspecial subjects taught.Bifurcation of a sectionshall be on the basis ofstrength exceeding 80on rolls and with anaverage attendance of.

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Institution do not automatically become eligible if they complete a specified number ofyears or enroll a prescribed minimum number of students. The Commissioner for PublicInstruction shall not sanction grants to any institutions unless conditions laid down in theGrant-in-Aid Code, and other conditions that are stipulated at the time of opening theinstitutions are fully and satisfactorily met

This Order comes into effect from 1st April, 1981. In respect of institutions which havecompleted only 3 years of existence as on 31st March, 1981, these amendments will apply,and the Grant-in-Aid will be admissible to such institutions in 1983-84 only and not witheffect from 1981-82.

This Order issues with the concurrence of Finance Department vide their UnofficialNote No. FD 2226/INT/Exp-8/81, dated 31st August, 1981.

That no college will beeligible for Grant-in-Aid during the firstthree years afterstarting.

That in respect ofcolleges which areotherwise for Grant-in-Aid grants on newcourses of study willbe admissible onlywith effect from thedate of completion ofthree years completionof three years from thedate of introduction ofsuch courses.

That no college will beeligible for Grant-in-Aidduring the first fiveyears after starting.

That in respect ofcolleges which areotherwise eligible forGrant-in-Aid on newcourses of study will beadmissible only witheffect from the date ofcompletion of five yearsfrom date ofintroduction of suchcourses

Teachers rendered excess because of this amendment shall not be retrenched. Theexcess teachers shall be adjusted against the future vacancies in the institutions. Thisprotection is not available to teachers under other circumstances.

4. Grant-in-Aid Codefor colleges Chapter IV,

5. Para 16(b)(vi)

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GRANT-IN-AID CODE FOR PRIMARY SCHOOLS AMENDMENT PROVIDING FOR APPOINTMENT

OF SPECIAL OFFICER REPLACING A DEFAULTING MANAGING COMMITTEE

Order No. ED 192 PGC 87, Bangalore, dated 15th December, 1987

After Rule 14, under Chapter III of the Grant-in-Aid Code applicable to the PrimarySchools, the following shall be inserted as Rule 14-A, namely.—

“Rule 14-A. Appointment of Special Officer.—1. If, in the opinion of the Commissioner ofPublic Instructions.—

(a) The Managing Committee of any Educational Institution for which Grant-in-Aid isallowed under this Grant-in-Aid Code, persistently makes default or is negligent inthe performance of the duties imposed on it by the Grant-in-Aid Code or Rules ofrecruitment or commits any act which is prejudicial to the interest of the teachingand non-teaching staff and the student community in general or if otherwise notfunctioning properly; or

(b) The Managing Committee of any institution for which the Grant-in-Aid is paid isnot functioning in accordance with the agreement entered into by the ManagingCommittee for the purpose of salary grant or any directions issued by the StateGovernment or the Department of Public Instructions, the Commissioner for PublicInstructions may, after hearing the Managing Committee, by order, remove the saidManaging Committee and appoint a Special Officer to manage the affairs of the saidEducational Institution for a period of one year in the first instance, which, ifnecessary may by order, be extended for a further period not exceeding one year.

Exception.—Nothing in this rule shall apply to Educational Institutions established andadministered by the minorities.

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UNIFORM GRANT-IN-AID CODEFOR PRIMARY TEACHERS’ TRAINING INSTITUTIONS IN

MYSORE STATE

CONTENTS

CHAPTER I

Introduction

CHAPTER II

Definitions

CHAPTER III

Procedure for starting and recognition

Appointment of Staff

CHAPTER IV General Conditions of Service

CHAPTER V General conditions of Aid for Teachers’Training Institutions

APPENDIX I TO III . .

FORM 1 TO 9 . . . . . . . . . .

AMENDMENT RULES . .

__________

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PROCEDINGS OF THE GOVERNMENT OF MYSORE

NOTIFICATION

Subject: UNIFORM GRANT-IN-AID CODE FOR PRIMARYTEACHERS’ TRAINING INSTITUTIONS IN MYSORE STATE

With reference to the correspondence resting with the lettr No TE-6 (TR-5)-3024-EXM-4/1965-66 of the Director of Public Instruction in Mysore ,Bangalore on thesubject the Governor is pleased to accord scnction to the accompanying uniformGrant -In-Aid Code for private Primary Teacher -Training Institution in the Stateto take effect from 1st April 1971

2. The Director of Printing stationary and Publications in Mysore,Bangalore isrequested to arrange to print one thousand copies of the Code and supply 200copies thereof to of the Director of Public Instruction 200 copies to the Govern-ment, 10 copies to the Accountant General Mysore,Bangalore,5 copies to the Leg-islative Library.The remaining copies should be kept for sale

This order issues with the concurrence of the Finance Department Vide theirU.O Note No FD 3507/SCR/70dated 8th December 1970

By order and is the name of the Government of Karnataka K.R.RAMACHANDRA

Under Secretary to Govt education and Youth Service Department

ORDER NO ED 39 PTI 661 BANGALORE DATED 1st March 1971

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NOTIFICATION GRANT-IN-AID CODEFOR PRIMARY TEACHERS’ TRAINING

INSTITUTIONS IN MYSORE STATECHAPTER IIntroduction

1. General purposes of Grant-in-Aid.—With the object of extending and improvingTeachers’ Education in the State, a sum of money is annually allotted by Government forGrant-in-Aid to Teachers’ Educational Institutions under Private Management and LocalBodies subject to the conditions specified in the Code.

2. Grants payable by Government are entirely discretionary and cannot be claimed asa matter of right.

Notwithstanding anything contained in this Code, Government reserve to themselves theright to withdraw or reduce grant at their discretion and to alter, modify or revise the rules ofrecognition and Grant-in-Aid without assigning any reason there of. The decision of Gov-ernment in the matter is final and binding the institution.

3. Sanctioning Authority.—All grants paid from State Funds are sanctioned eitherby Government on the recommendation of the Director or by the Director himself or by anyother subordinate authority empowered in this behalf.

4. The rules contained in this Code shall be treated as supplementary to the generalrules of expenditure and disbursement of Grant-in-Aid laid down in the Mysore FinancialCode and the rules contained in the Educational Manuals where the rules laid down in thisCode appear to be inconsistent with provisions of the Financial Code and the EducationalManuals, the provisions of the latter shall prevail.

5. Appendices.—The appendices to this Code shall be treated as part of the Code andshall have the same effect as the rules in this Code.

Chitradurga District and Others v State of Kamataka and Others, 1997(1) Kar. LJ. 681.

CHAPTER II

6. Definitions.—Unless the context requires otherwise the following words and phrasesused in this Code have the meanings hereby assigned to them.—

(a) “Department” means the Department of Public Instruction in Mysore,Bangalore;

(b) “Director” means the Director of Public Instruction in Mysore, Bangalore;

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(c) “Educational Institution” means the Primary Teachers’ EducationalInstitution run by a Management and recognised by the Department ofPublic Instruction;

(d) “Local Body” means a duly constituted local authority and recognisedas such;

(e) “Management” means and includes a Local Body which maintains anEducational Institution or Institutions or Registered Association or aRegistered Body of Persons which maintains a recognised EducationalInstitution or Institutions or the Managing Committee or Committees ofan Educational Institution which are registered and recognised as suchby the Department as provided in this Code;

(f) “Prescribed” means prescribed under the rules of this Code;

(g) “Recognised Institution” means an institution providing approvedcourses of study and education according to the prescribed rules andpreparing pupils for examinations conducted by the Department orInstitutions approved by it and recognised as such;

(h) “Countersigning Officer” means an Officer of the Departmentempowered to exercise immediate administrative control over the aidedinstitutions or to countersign the bills of the institutions after the grantsare sanctioned by the Competent Authority;

(i) “Primary Teachers’’ Educational Institution” means an institutionproviding courses for professional training in teaching primaryeducation (General and Basic), imparting instruction therein andpreparing for examinations conducted or approved by the Department;

(j) “Approved Expenditure” means expenditure both recurring and non-recurring incurred in the interests of an educational institution andapproved by the Department—Vide Appendix I;

(k) “Authorised Cost of Maintenance” means recurring cost formaintaining an educational institution as defined in Appendix I;

(1) “Net Authorised Cost of Maintenance” means authorised cost ofmaintenance as detailed in para (1) above minus the income from tuitionfees calculated at the rates prescribed per annum includingcompensation received from Government to wards loss of fee, income,admission, re-admission and penal fees and fines, if any, and fromdonations from any source excluding those for specific purposes suchas construction of building, purchase of equipment;

(m) “Inspection Officer” means an Officer of the Department who willexercise immediate administrative control over the aided institution;

(n) “Practicing Primary School” means a school imparting education inPrimary Standard from I to VII;

(o) “Year” means academic year or financial year as the context may imply;

(p) “Educational Excursions” means tours and travels intended to provide

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educational experience to the trainees, if they form compulsory part ofthe training;

(q) “Social Service Camps” means camps set up in a socially backward or ruralarea for purposes of providing experience in social services.

Income.—The income includes inter alia donations or contributions from public orfrom other bodies, official or non-official, to the exclusion of the donations.

CHAPTER III

7. Procedure for starting and recognition.—(i) Applications for starting a Teachers’Training Institution shall be made in Form No1 to the Director of Public Instruction throughthe Joint Director of Public Instruction of the Division before December of the year previousto that in which the institution is proposed to be started.

(ii) Such application shall be disposed off by the Joint Director of Public Instruction andthe Director together within 3 months from the date of receipt of the application and acommunication shall be sent to the management intimating whether the permission to startthe institution has been granted or otherwise. In the event of refusal of permission to startthe institution, reasons for refusal shall be communicated to the management.

(iii) In no case shall an institution be started without the previous permission of theDepartment. Recognition and aid shall not be granted to an institution, which has beenstarted without previous permission.

8. General conditions for starting of new Institutions.—While disposing off the appli-cations for grant of the permission to start an institution, the following factors shall be keptin view.—

(a) That the institution is open to all communities without any distinction ofCaste, Creed, Race or Religion;

(b) That there is need for an institution in a locality and without involvingany unhealthy competition with an . existing institution of thesame category in the neighbourhood if any;

(c) That the management should provide a suitable building, either of itsown or rented, with class rooms having minimum dimensions of 20' X

25', a Drawing Hall, a Science Laboratory and Assembly Hall, Libraryand Reading Room, Craft room, office room for Principal/Superintendent

and staff room and Sanitary block, etc. In special cases the teachers’educational institutions may meet by shifts in buildings meant for HighSchools, or other institutions provided the work of the institution is not

dislocated or made to suffer to the satisfaction of the Department;

(d) The minimum strength for starting a Primary Teachers’ EducationalInstitution is 40 in each class or section but this number should in no caseexceed 50 per class or section. The minimum average attendance requiredfor purposes of grant shall not be less than 35 per section or class.

9. General Conditions for Recognition.—Educational Institutions may be admitted

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for purposes of recognition by the Department provided they satisfy the Departmentwith regard to.—

1. Need for the institution.

2 . Well-ventilated premises.

3. Equipment.

4. Syllabus and Text Books.

5. Number of teachers and their Qualification.

6. Financial resources of the Institution.

7. Conforming to the rules setforth in this Code.

8. Presenting pupils for the examination conducted by the Department.

Note : Recognition of an institution does not automatically confer anyright on the institution to claim Grant-in-Aid.

10. Recognition when granted shall apply only for such courses, such numberof sections in each standards and for such periods as are specifically indicated in the ordergranting recognition.

11. The Department may at its discretion grant temporary recognition for a periodnot exceeding one year by relaxing one or more conditions prescribed for valid reasons.Such temporary recognition may be renewed only if all the remaining conditions of recogni-tion are satisfied and the institution is run by efficient lines. Otherwise, the recognition shallbe withdrawn. If an Institution which is accorded temporary recognition continues to fulfillall the conditions of recognition continuously for a period of 5 years, it may be recognisedon a permanent basis.

12. No new section of a Standard already recognised shall be opened unless the insti-tution makes adequate provision for additional accomadation, staff and equipment andhas taken previous permissionof the concerned Inspecting Officer.

13. Managing Committee.—(i) There shall be a duly constituted Managing Committeeto look after the administration of the Institution under a Private Educational Organisation,Society, or Association. The members thereof shall be duly elected by the members of thesociety, organisation or Association. The Managing Committee shall be responsiblefor the maintenance of the Institution. The organisation, society or Association shall beregistered under the Mysore Societies Registration Act, I960. Not more than one member ofa family shall be ember of the Managing Committee. No official of the Department shall bea member of the Managing Committee of such institution. Institutions having a standing ofmore than 25 years are exempted from registering the society or association under theSocieties Registration Act. Nevertheless, they shall form a Managing Committee for theTeachers Educational Institution.

The Management shall appoint a Correspondent or Secretary who will be authorised tocorrespond with the Department. Any change in the name or the address of the Correspon-dent should be reported to the Department. The Head of the Institution and at least onemember of the teaching staff shall be included in the Managing Committee. The ManagingCommittee is fully empowered to take any action it deems fit against the Correspondent or

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Secretary for any proved mismanagement

(ii) No proprietary or single Manager Schools shall be recognised under this Code.

(iii) In the case of groups of institutions managed by a voluntary body there may be aManaging Committee for all the institutions together. The names and locations of the insti-tutions shall be indicated while registering the Managing Committee.

(iv) A Municipal Corporation or a Council or a Taluka Board or a District or MunicipalSchool Board or Panchayat shall form a separate Managing Committee for managing theinstitution.

(v) If there is a change in management of an institution/s or change in location of theinstitution/s a fresh application for recognition shall be made as if it/they were a newlystarted institution/s.

(vi) The institution should be housed in a well-ventilated building with sufficient accom-modation. There should be an open space around with a suitable play ground. There shouldbe adequate sanitary arrangements.

(vii) The institution should be equipped with furniture and Library to suit the require-ments of the institution.

14. Stability Fund.—A Stability Fund of Rs. 5,000 should be deposited in a ScheduledBank or Treasury in the joint name of the Director of Public Instruction and the Secretary ofthe Institution before permission for starting the institution is sought and Rs. 10,000 in cashor in the form of immovable property before permanent recognition is sought. This StabilityFund should not be diverted without the express permission of the Director of Public In-struction. The institutions which are already in existence and which are recognised by theDepartment temporarily should deposit the required Stability Fund and report the fact to theDepartment.

15. The rules prescribed by the Department from time to time shall be followed by theinstitution.

16. Registers prescribed by the Department shall be maintained. All periodical returns asprescribed by the Department shall be furnished as and when called for (A list of registers tobe maintained is shown in Appendix HI).

17. Every recognised institution shall subject itself to Departmental inspection at anytime and shall abide by the instructions issued by the Inspecting Officer from time to time.

18. (i) The Society or Association shall get the accounts audited by the auditors ap-proved by the Department. (Vide Form 4).

(ii) The management shall get the accounts of the institution audited by an Auditorapproved by the Department or by the Staff of the State Accounts Department in the case ofinstitutions • managed by local bodies. Whenever a Managing Committees is formed underthe auspices of an Educational Society or Association, the Accounts of an Association alsoshall be got audited and report sent to the Department.

(iii) All contributions and donations collected by the organisation, society or asso-ciation for purposes of improvement of the institution shall be duly accounted for in thebooks of the institution. Failure to submit such audited accounts shall entail the withdrawal

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of recognition.

19. Change of management from one registered body to another registered body may bepermitted for valid reasons at the discretion of the Secretary.

The management shall agree not to close down the institutions abruptly when once recog-nition has been accorded. When it intends to close down the institutions the managementshall give previous notice of one calendar year and obtain permission of the Department toclose down the institution.

20. Recognition shall not be granted with retrospective effect. Recognition will takeeffect from the date of issue of the order of recognition or any subsequent date indicated inthe order of recognition.

Appointment of Staff

21. Primary Teachers’ Training Institution.—(i) The Principal or Superintendent shouldbe a trained graduate conversant with Kannada. Preference shall be given to teachers whohave undergone training in Basic Education. He should have at least a minimum teachingexperience of five years in recognised Primary Teachers’ Training Institutions.

(ii) There should be at least one full time trained graduate teacher for each section orclass (staff pattern is shown in Appendix II). This full time graduate teacher should have putin at least six years of service in any of the recognised secondary institutions as graduateteacher.

(iii) One full time craft teacher for each craft having the minimum experience of five yearsteaching in a particular craft in any recognised high school or teachers’ training institutionwill have to be appointed.

(iv) Part-time teachers have to be appointed for each special subject such as Drawing,Music, Hindi and Physical Education possession prescribed qualifications. The minimumperiods of work in any particular subject for allowing a part-time teacher are work.

22. The scales of pay and allowances applicable to corresponding posts in the Depart-ment shall be adopted by an aided educational institution.

23. The management shall obtain previous approval of the Inspecting Officer concernedfor all appointments and change in the staff of the institution. The Inspecting Officer mayprohibit the employment of persons who are suffering from contagious diseases or seriousphysical defects.

24. Persons who are suffering from contagious diseases or serious physical defectsshould not be appointed as teachers in these institutions. In doubtful cases, a referencemay be made to the Inspecting Officer concerned and his instructions obtained.

25. In no case shall permission be accorded to open a new section if the number ofpupils is less than 40 per section.

26. Practicing Primary Schools.—(i) A Teachers’ Training Institution should have itsown practicing school having the same crafts as are taught in the Primary Teachers’ Educa-tional Institution. The practicing school should be situated near the Teachers’ TrainingInstitution and the staff in practicing school should be fully trained. Only Primary Schoolshaving 100 per cent trained staff should be used as practicing schools.

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(ii) At least 50 per cent of the Practice in teaching lessons should be supervised fully bythe staff of the Training Institution. The remaining 50 per cent may be supervised by onlytrained teachers of the practicing school who have put in not less than 5 years of teachingexperience after training.

27. Syllabus.—The syllabus for Primary Teachers’ Training Institutions prescribed bythe Department from time to time should be followed by all recognised teachers’ traininginstitutions.

28. Instructions.—(i) All Instructions should be secular.

(ii) The Institution shall follow approved curricula, used approved text books andmaintain the standards prescribed.

(iii) They shall follow the prescribed rules and procedure regarding.—

(a) the qualification of teachers and non-teaching staff;

(b) the admission of pupils, their attendance, examination and promotions;

(c) the number of working days in the year and the total number of workinghours;

(d) the maintenance, of prescribed records, registers and the submission ofperiodical returns;

29. Only recognised training institutions will be entitled to prepare and present candi-dates for training examinations (T.C.I. and T.C.H.) conducted by the Department providedthe candition have completed all the requirements of the syllabus and satisfy other rules ofexaminations.

30. Admission.—The selection of candidates should be done by a Selection Committeeconsisting of the following members.—

(i) Deputy Director of Public Instruction of the District concerned- Chairman

(ii) The Head of the Teachers’ Training Institution Member

(iii) One Head Master and one Head Mistress of a High School Members (two)nominated by the Joint Director

(iv)First Assistant of the Teachers’ Training Institution concerned.

31. (i) The minimum qualification for admission to Teachers’ Certificate.—Higherclass shall be a pass in S.S.L.C. or its equivalent and that for Teachers’ Certificate—LowerClass shall be a pass in Seventh Standard Examination of Primary schools or its equivalent.The private candidates should apply to the Principal/Superintendent in writing giving fullparticulars of age, qualifications, etc., before the last date prescribed in this behalf. EveryInstitution should maintain a register of applications received for admission to the Institu-tion and a register of candidates selected for training.

(ii) Preference should be given to the students of the district in which the traininginstitution is situated and second preference to those belonging to the neighbouringdistricts provided there is no such institution in those districts.

(iii) If there are vacancies, candidates from other States may be admitted. Previous

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permission of the Director of Public Instruction should be obtained to admit non-Mysorians.But their strength should not exceed 5 per cent of the total number of seats allotted to theInstitution provided that this percentage may be exceeded if the candidates from the MysoreState are not available.

32. Age limit.—There is no minimum age limit for lady candidates but in the case of malecandidates they must be 16 years as on 1st June and the age may be relaxed to six monthsby the Joint Director of the concerned Division.

The maximum age for admission will be 40 years in respect of private candidates.

33. Period of admission.—The admission will commence from 1st June and close on30th June. Thereafter, the admission should be made with the approval of the DeputyDirectors, upto 15th July only. A report regarding total number of candidates admitted upto15th July shall be sent to the concerned Joint Director of Public Instruction on 16th July ofeach year.

34. Fees.—Fees shall be levied at such rates as may be prescribed from time to time.

35. Term days and vacations.—There shall be two terms in the year; the minimum num-ber of working days shall be 220 days. In the matter of holidays and vacations, educationalinstitutions shall be guided by such orders as may be issued by the Director of PublicInstruction from time to time.

36. The Institution shall also follow other directions that may be issued by the Depart-ment from time to time, either in regard to the working of the Institutions generally or inregard to the service conditions of any of its employees.

37. Application for recognition.—(i) Application for recognition shall be made in Form 2within two months from the date of starting, to the concerned Joint Director of PublicInstruction who after due inspection shall submit the records to the Director along with hisspecific recommendations.

(ii) Recommendations for according recognition shall be submitted to the Director withintwo months from the date of applications by the Institutions. Such applications shall bedisposed off by the Department within 3 months from the date of receipt of the recommen-dations.

38. Refusal of recognition.—(i) In the event of refusal of recognition to an institution, acopy of the order to that effect, indicating the reasons for refusal shall be communicated tothe Management.

(ii) An appeal to Government may be preferred within 30 days from the date of receipt ofsuch communication. The decision of Government shall be final.

39. Withdrawal of Recognition.—(a) Recognition granted .to any institution may at anytime be withdrawn by the Director if any of the conditions of recognition are not observedor are violated or if the standard of instruction imparted is in the opinion of the InspectingOfficer found to be not satisfactory or for any other valid reasons, when an institution ismismanaged and the departmental rules are violated, the Director after due enquiry maydeclare the management as unfit to run the Institution. Thereupon, unless the managingbody is reconstituted, and the affairs are set right, the recognition shall not be continued:

Provided that due warning has been given to the Management and reasonable time

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allowed to rectify the defects pointed out and to carry out the instructions of the Depart-ment:

Provided further that an institution which is aggrieved by the decision on withdrawal ofrecognition may submit an appeal to Government within a period of 30 days from the date ofreceipt of communication of the withdrawal of recognition. The decision of Governmentthereon shall be final.

(b) An institution, the recognition of which is withdrawn, shall not be entitled to recog-nition again unless all the defects have been rectified and the institution commences tofulfill the prescribed conditions of recognition laid down by the Department.

CHAPTER IVGeneral Conditions of Service

40. (i) The management of a training institution should give a very careful considerationto the question of filling up the post of the Head of the Institution. Persons who are trainedand have previous experience should be preferred. The Management should make theappointment to the post of the Head of the Institution only on probation for a year in thefirst instance and communicate full particulars of the candidate so appointed to the Inspect-ing Officer. No Head of the Institution shall be confirmed without the approval of theDirector.

(ii) A candidate eligible to be appointed as the Head of an Institution must have at least5 years of teaching experience in a training institution recognised by the Department.

(iii) While making the appointment of the Head Master/Head Mistress of the Institution,the Management should give the consideration to the claims of the senior and qualifiedpersons already working in the institution. Unless the senior members of the staff areunsuitable for the post for valid reasons and or such teachers forego the opportunity ontheir own violation, their claims should not be overlooked.

41. Appointments.—(i) All vacancies lasting for more than 3 months shall be advertisedand applications called for from eligible candidates and a selection made from the applica-tions received. The advertisement shall be made in reputed news papers. A copy of theadvertisement shall be sent to the concerned Joint Director of Public Instruction.

(ii) Applications shall be considered by a Selection Committee consisting of two repre-sentatives of the Managing Committee, Head of the Institution and one Educationist nomi-nated by the Managing Committee and the selections made shall be subject to the approvalof the Department. The Selection Committee shall recommend a panel of names and arrangethem in the order of merit in respect of each appointment and the Managing Committee shallmake the appointment. If the Managing Committee makes the appointment not in accor-dance with the order of merit, they shall record the reasons in writing and obtain the ap-proval of the Department, preference shall be given to experienced and well qualified teach-ers.

A person appointed in a permanent vacancy should be appointed on probation for ayear. After the satisfactory completion of the period of probation, he shall be confirmed inthe vacancy.

42. In the event of unsatisfactory work or misbehavior during the period ofprobation, the services of the probationers may be terminated after giving one month’s

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notice.

43. At the time of initial appointment to a post permanently vacant, the candidate shallexecute a bond to serve the institution for a period of not less than two years.

44. The management may fill up vacancies of less than three months duration withoutadvertisement by appointing a duly qualified candidate.

45. All appointments, promotions requiring the previous approval of the InspectingOfficer concerned should be reported to him and his approval obtained before any commit-ment is entered into by an aided institution in this behalf. The approval should be recordedin the form of an order in an office order book maintained by the management and numberedserially for each financial year. Leave, normal increments, etc., sanctioned by the manage-ment under the powers .vested in them should also be entered in this order book maintainedby the management in the form of an office order. The claims for pay and allowances of staffshould have cross references to the entries made in the office order book.

46. Similarly the contingent and other charges requiring the previous approval of theInspecting officer concerned should be reported to him and his approval obtained beforeany commitment is entered into by an aided institution in this behalf.

47. If considered necessary sanctions to charges not relating to emoluments of staffmay be entered in a separate office order book.

48. Vacation Pay.—Temporary employees may be allowed summer vacation pay subjectto the following conditions.—

(a) The incumbent should not be one serving on leave and deputationvacancies;

(b) The incumbent should have been on duty on the last working day before the commencement of vacation as also on the first working day

after reopening of Institution;(c) The incumbent should have put in a service of not less than 200 days in

that academic year in which the vacation forms a part.49. In the case of termination of services of a temporary employee on or before the last

working day, reasons therefore should be furnished to the Inspecting Officer by the Man-agement Any question arising there from shall be decided by the Joint Director of PublicInstruction.

50. Leave Rules.—The leave rules applicable to employees in Aided Educational Insti-tutions would be those contained in Karnataka Civil Service Rules as amended from time totime.

51. Rules of Discipline.—Rules of conduct and discipline may be issued from time totime by the Management provided these are not repugnant to the general rules of conductlaid down by Government in respect of their employees.

52. (i) The age of superannuation of in the and non-teaching staff shall be 55 years. Inthe case of Teaching staff ,it shall be 58 years.Any employee may voluntarily retire aftercompleting ,30 years of approved service .The Director may permit the re-employment of

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superannuated teachers up to 60 years of age,in special cases in the same institution .Noperson beyond the age of sixty years shall be entertained or continued under any circum-stances.

(ii) If the date of superannuation of a teacher falls during the academic year after twomonths from the commencement of the academic year, the teacher may ordinarily be recom-mended upto the end of the academic year.

53. The services of a temporary employee may be terminated by the management at anytime without assigning any reason and without giving any prior notice. Such a conditionshould always be incorporated in the appointment order.

54. Permanent employees who wish to resign should give three months notice or in lieuthereof, pay to the management three months’ emoluments. Acceptance of resignation issubject to fulfillment of these conditions.

55. (a) The services of a permanent employee may be terminated on the ground ofinsubordination, inefficiency, neglect of duty, misconduct, delinquency or for any othercause or causes, which make the employee unsuitable for retention in service. Before suchtermination is made due enquiry shall be made, by an enquiry committee appointed for thepurpose. The enquiry committee shall frame charges against the delinquent concerned andserve them on him/her together with a notice to show cause why disciplinary action wouldnot be taken against him/her. The delinquent concerned shall answer the charges framedagainst him/her and submit his/her explanation to the management within such time as maybe permitted by the show-cause notice. He/she may also indicate his/her wishes to be heardin person. He shall be bound to appear and answer any question relevant to any of thecharges levelled against him/her. In case the employee does not present himself/herselfbefore the enquiry committee after due notice, ex parte decision may be given, which shallbe binding on the employee.

(b) If as a result of enquiry held under the foregoing rule, the employee is exoner-ated and reinstated, the entire period of suspension shall be treated as time spent on dutyand claims to pay and allowances admitted accordingly.

(c) If the enquiry committee comes to the conclusion that the case does not warrantthe termination of services of the employee and directs that the employee may be reinstated,with some measure of punishment, they shall pass an order accordingly. Such an order shallindicate.—

(i) The nature and extent of punishment which should be imposed on theemployee;

(ii) The quantum of pay and allowances payable for the period ofsuspension.

(d) All claims arising out of a decision of a duly constituted enquiry committee ap-proved by the Department, shall form part of the authorised cost of maintenance;

(e) It shall be competent for the management to suspend any employee during thecourse of this enquiry with the previous approval of the Inspecting Officer but the teachermay be given subsistence allowance at the scale not exceeding the scale admissible toemployees in Government Institutions during the period of suspension, the cost thereof

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being treated as part of authorised maintenance.

56. The enquiry committee shall consist of three persons, two of whom will be personsnominated by the management and the third, the Head of a Higher Secondary School ap-pointed by the Joint Director of Public Instruction. One of the nominees on behalf of theManagement shall be a representative of the employees in the Institution.

57. If after such enquiry, the decision of the Enquiry Committee is to the effect that it isundesirable to continue him/her in service, the services of the employee may be terminatedforthwith, without any notice.

58. In all cases of termination of services, after enquiry the findings of the enquiry andthe reasons for termination shall be recorded and a copy thereof shall be sent within a weekto the Inspecting Officer by Registered Post Acknowledgement Due and also to the perma-nent address of the employee.

59. The employee shall be at liberty to submit an appeal to the Inspecting Officer againstthe orders of termination of his services provided such an appeal is preferred within 30 daysfrom the date of receipt of the communication. The Inspecting Officer shall pass orders onthis appeal within 60 days from the date of receipt of such an appeal. If for any specialreasons the enquiry takes a longer time, the Inspecting Officer should submit a report to theDirector giving reasons for the delay and obtain an extension of time for the disposal of theappeal. However, in no case should the period exceed 6 months. A second appeal shall lie tothe Director within 30 days from the date of receipt of the decision of the Inspecting Officer.The decision of the Director on appeal will be final. This decision will be binding both on themanagement and the employee.

60. The Department may at any time call upon the management to hold an enquiryagainst any employee and take action as indicated in the previous paragraphs. The em-ployee concerned will be given an opportunity to defend himself/herself in the mannernoted in the previous paragraphs. Notwithstanding anything stated above, the Departmentshall have full powers to call for the records, if necessary and pass such orders as deemedfit and the management and the employee concerned shall be bound by such an order.

61. Private tuition.—(a) Heads of Educational Institutions should not undertake anyprivate tuition. They may however, undertake part-time educational work with the permis-sion of the management.

(b) Every employee shall obtain the previous permission of the Head of the Institutionbefore he/she undertakes any private tuition. He/she should submit to the Head of theInstitution a statement showing the names of the pupils to whom he/she has been givingtuition, the period for which he/she is giving tuition each day, the standard in which they arestudying and the amount of remuneration received. The number of tuitions undertaken bya teacher should not exceed five in all and the hours of tuition should not exceed two perday.

(c) No tutor shall be allowed to conduct classes directly or indirectly or work in anycoaching class on a remunerative basis to prepare pupils for the internal or external examina-tions conducted by the Department. When the number of pupils taking private tuition froma teacher exceeds five, it shall be deemed to be a coaching class.

(d) The Head of the Institution concerned should maintain a register of private tuitions

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given by each teacher in the Institution showing the particulars of pupils and the remunera-tion for each tuition in respect of each teacher. This register should be signed by the teacherconcerned. He shall furnish this information to the Inspecting Authority at the time ofInspection whenever required.

(e) Any infringement of the rules under this para either on the part of the employee or -he Head of the Institution will result in disciplinary action against them.

(f) Private work.—No employee shall undertake any trade or business without obtain-ing the previous permission of the management and the Department.

62. Extra-curricular activities.—The employees may also be required to participate inany extra-curricular activities of the institution including social education whenever theyare so called upon to participate in such activities.

63. Items of work and attendance.—All full time employees should be present in thepremises of the institution during the working hours except during the daily recess. Part-time employees shall attend to their duties in the premises of the Institution during theperiods allotted to them in the time-table. There should be a fair and equitable distribution ofwork among all the teachers as far as possible.

The Head of the institution must take teaching work which should not be less than 50per cent of the normal teaching work done by a teacher.

64. Submission of Representations.—All representations submitted by the employeesof the institution either to the Management or to the Department shall pass through theHead of the Institution. If no reply is received within a period of two months he/she mayaddress the management or authorities of Department concerned direct.

65. Staff not to engage in Political Activities.—(a) The staff of a recognised institutionwhether admitted to aid or not shall not engage themselves in political activities of any kinddirected against the authority or Government or in any agitation or movement which is ormay be accompanied by or result in ill-feeling between different sections of the communityor give expression in any way to opinion which may tend to excite feelings of political ordisaffection against Government.

(b) If any employee of an Aided Institution is elected as a member of the State LegislativeAssembly, State Legislative Council, Lok Sabha, Rajya Sabha, Taluk Board, Municipal Coun-cil or Corporation or any other Statutory Body, an intimation thereof shall be sent by theemployee to the Management and to the Director within a month of his/her election. Suchemployee should resign and the management may take them back at the end of the term ofmembership.

66. Transfer of employees from one Educational Institution to another EducationalInstitution.—When an employee already in service in one recognised educational institu-tion is transferred to another recognised educational institution under the same manage-ment, his previous service shall count.

67. When an employee already in service of one recognised educational institution istransferred to another recognised educational institution under different management in theState, the pay that he was drawing in the previous institution may be protected and also betaken into consideration for calculation of grants, provided previous permission of theDirector has been obtained for such transfer. As regards seniority, such employees have to

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take their rank below the similar employees working in the latter institution.

CHAPTER VGeneral conditions of Aid for Teachers’ Training Institutions

68. Subject to the general conditions of aid, recognised training institutions are eligiblefor Grant-in-Aid from the Department. The following are the different types of grants pay-able to the Institution.—

(a) Maintenance grant.

(b) Building grant.

(c) Equipment grant.

Note : Financial assistance, if any, received by the Institution from anyDepartment of Government shall be deemed as part of the income of the

institution and grants payable regulated accordingly.

69. No Educational Institution shall be eligible for Grant-in-Aid, if its income from allsources is more than the expenditure during any year.

70. Grants may be paid subject to availability of funds and on principles of strict reli-gious neutrality, due consideration being given to the requirements of each institution. Noinstitution will be eligible for Grant-in-Aid during the first two years of its starting.

71. The Management shall credit to an account all income from fees, grants, donations,interest on endowments and all other receipts of the institution. No amount so collectedshall be utilised before crediting it to the Bank or Treasury account.

72. The management shall not incur any additional expenditure even on approved items,without previous permission of the Department.

73. The management shall furnish a true summary of the transactions entered in theregister, once in a quarter to the Joint Director of Public Instruction concerned in Form 3 notlater than the 10th of the month following the end of each quarter.

74. The Joint Director of Public Instruction will scrutinise these accounts and intimatethe results to the management within one month from the date of receipt of the account.Disallowances or defects noticed as a result of scrutiny should be immediately attended toby the management. When memos of disallowances are challenged by the management, inthe form of appeal, the Director shall decide the issue and pass orders and communicate thesame to the management within a month from the date of receipt of such appeal. Thedecision of the Director shall be final.

75. (i) The auditors are required, among other things, to look into the points specificallymentioned in the audit report and also any other point or points intimated by the Director,the Joint Director of Public Instruction or any Officer authorised by the Joint Director ofPublic Instruction and furnish remarks regarding the results of their scrutiny. The auditreport shall be in Form No 3 and 4.

(ii) The audit report on the final accounts of a year shall be sent to the Joint Director ofPublic Instruction not later than 30th June of the following year. The audit report shall bescrutinised by the Joint Director of Public Instruction with reference to the accounts ofactual expenditure already rendered by the Institution and the discrepancies pointed out in

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the audit report. The grant due on the basis of final accounts of the year will be sanctionedprovided the position of the accounts is satisfactory and the school conforms to the condi-tions of recognition and aid.

76. The application for Grant-in-Aid shall be made to the Sanctioning Authority throughthe Inspecting Officer in Form No 5 before 1st August of the following year duly supportedby the audited financial statement in the prescribed Form No 3 and 4. Applications notsupported by the audited financial statements or those sent after the prescribed date areliable to be rejected.

77. The institutions once taken on the list of Aided Institutions will continue to getGrant-in-Aid from year to year so long as they continue to fulfill the conditions of recogni-tion and Grant-in-Aid and observe other rules and instructions issued by the Departmentfrom time to time.

78. The payment of grant is however subject to the following conditions.—

(i) that the institution has at least a minimum strength of 40 per sectionon the roll and 35 in average attendance;

(ii) that the institution has worked for not less than 220 days during theyear;

(iii) that the scales of pay and allowances prescribed by the Departmentare adopted for the staff of the institution;

(iv) mat. the qualifications of members of the staff are the same as thoseprescribed for similar category of staff in Government institutions;

(v) and the staff pattern prescribed has been adopted.

79. The maintenance grant for a year shall be calculated on the basis of the “authorisedcost of maintenance” for the previous year as per the annual accounts certified by theapproved auditor and accepted by the Department Sanction of Grant-in-Aid will be ac-corded by 1st October of the following year.

80. Quantum of grant admissible.—The quantum of grant for maintenance of the teach-ers’ training institute shal be one hundred per cent on the teachers’ salaries including D.A.,and other allowances at the scales not exceeding those sanctioned by Government. Gov-ernment may arrange for payment of the salaries direct to the teachers every month as perrules to be specifically prescribed for the purpose, treating such a pay as advance mainte-nance grant, subject to adjustment of excess payment if any, from the Stability Fund.

Note : The terms and other allowances’ nclude leave salaries, substitutessalaries and any other allowances, sanctioned by Competent Authorityas per orders issued by Government from time to time.

81. Grants once sanctioned may be modified under orders of Government

82. The salary grant shall be released every month based on the annual grant fixed forthe previous year or the net estimated expenditure for the current year provided the institu-tion continues to function without any reduction in the number of courses or the number ofsections..

83. The following certificates shall be furnished in the order sanctioning the final grants

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for each year issued by the Joint Director of Public Instruction.—

(i) certified that the conditions attached to the grant paid during theprevious year have been fulfilled;

(ii) certified that the expenditure incurred in respect of (i) appointments made,(ii) employment of leave and deputations substitutes;

(iii)leave allowances admissible under the rules, purchases and other chargesrequiring previous approval of the Inspecting Officer have been coveredby sanction of the Inspecting Officer vide Memo No. . . . . . . .

dated. . . . . . . . . . detailed below and the Grant- in-Aid regulatedaccordingly;

(iv) certified that the grant of Rs. . . . . . . . . given for theprevious year. . . . . . . . has been fully utilised by the grantee for thepurpose for which the grant was intended.

The above certificates shall be signed by the (1) The head of the Institution, (2) Corre-spondent and (3) Auditor.

84. The Director will arrange to get the accounts of the aided institutions inspectedlocally by the accounts staff of the Department at least once in two years. During suchinspection, a selected month’s transaction should be subjected to minute test-audit and thedefects, omissions, etc., should be pointed out to the management for clarification andrectification.

85. Reduction in Grants.—(i) Grants may be reduced by the Director after due warning tothe management, if it is found that the provisions of the rules laid down in this Code are notfollowed and the standard has deteriorated.

(ii) In case of gross mismanagement or breach of instructions or orders issued by theDepartment or infringement of the provisions of the rules in this Code, which in the opinionof the Department, is of a serious nature, the grant may be reduced or withdrawn by theDirector, without any previous warning.

86. Building giants.—The following provisions regulated the sanction of the grants forthe purchase of or construction or extension of buildings.—

(a) Grants for the purchase of buildings for the use of the educationalinstitutions may be considered by the Department;

(b) Grants for the construction of a new building for the use of the institution or to improve, extend or alter an existing building of the

institutionmay also be considered by the Department;

(c) No grants will be admissible in respect of construction of

buildings, extensions or alterations unless the plan and estimatesare got approved by the competent authorities of the Public Works

Department and the Director is convinced of the necessity for undertaking the works;

(d)The quantum of building grant payable either for extension orimprovement will be 50 per cent of the purchase consideration or

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estimated expenditure, subject to a maximum of Rs. 40,000;

(e) The management should own a site for the construction of the buildingbefore the grant is applied for the construction of a building;

(f) In case of purchase of a building, the Director shall be consulted beforethe purchase is effected, who shall ensure that the building is suitablefor the institution and the title of the seller is good and free from dispute.

Notes: (1) If building grants cannot be given for want of funds, loans may begiven for the same purpose subject to availability of funds, rulesgoverning such loans are given in Chapter VI.

(2) Ordinarily the buildings of the institution which are constructedfrom out of Government grants should not be rented out for non-educational purposes. In case where a building has to be rented outto private parties for non-political and educational purposes,previous permission of the Joint Director concerned should beobtained and the rent so collected should be remitted to the treasuryfor credit to Government under XXII education.

(3) Where private benefaction has been received for the purchase orconstruction of buildings the management may reckon it as part ofits share of cost. Should the benefaction be in excess of themanagement’s share of cost, such excess shall go to reduce theGovernment’s share of cost.

87. Application for building grant shall be made in Form 6.

88. (i) In the application, the management shall furnish information regarding its abil-ity to bear its share of expenditure and whether the Government grant applied for will besufficient ,for the construction of the building and completing it within the prescribed time.The application should be supported by approved plans, estimates and specifications andindicate the manner of calling for and acceptance of tenders in the case of buildings to beconstructed or extended or altered.

(ii) The application for building grant shall be addressed to the Director and sent tohim on or before 30th April of each year.

Note: Ordinarily the lowest tender shall be accepted. If the lowest tender cannot,for valid reasons be accepted in any case, the next higher tender may beaccepted in consultation with the Executive Engineer or other higherauthorities of Public Works Department having jurisdiction over the area.

89. Before the grant is sanctioned, the Department must be satisfied with regard to.—

(a) The means relied upon as available, a declaration to that effect beingappended to the application;

(b) The building being solely devoted to secular educational purposes;

(c) The clear title of the management to the site on which the building is tobe put up;

(d)The building being constructed within the stipulated period.

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90. In the case of grants for construction, improvement or extension of buildings,every reasonable opportunity shall be afforded by the management, to the Officers of thePublic Works Department during progress of work to inspect and examine the materialsused, to take measurements and to verify whether the building is being constructed accord-ing to the approved plans and specifications.

The grant may be paid in not more than 4 installments according to the progress of work.The amount of each installment payable shall not exceed 50 per cent of the value of the workactually done as certified by the Public Works Department authorities less the amount ofgrant paid already.

91. The last installment shall be payable only on production of a completion certificatefrom the Public Works Department Authorities. The bill should contain a. certificate to theeffect that the building has been completed in accordance with the approved plans andspecifications and to the effect that the claims of the contractor have been settled in full andfinal settlement. The final bill evidencing such settlement shall also be furnished in supportof the claims for final installment of grant.

92. The order sanctioning the grant shall specify the date by which the building shouldbe completed. The period should not normally exceed 2 years. The Director may, in specialcases, extend the period for not more than one year.

93. If the building is not completed within the specified period the Department may callupon the management to explain the delay in construction and in the event of sufficientreasons not being given, the Director may require the management to refund within a rea-sonable time, such portion of the grant as may have been drawn and if the management failsto do so, summarily enter upon and take possession of the incomplete structure with the siteon which it stands and all the buildings and materials lying thereon and take such steps anddo such acts as the Department may deem necessary for the recovery of the grants paid.

94. When works are executed on piece work system or by engaging labor on dailywages, the management shall be responsible to see that the work is got supervised byqualified Engineers. For the purpose of drawing the grant, the progress of work and its valueshould be certified by Officers of Public Works Department. The rates claimed in the billshould not exceed the current rates in force in the Public Works Department.

95. Only grant for extension or improvement for such existing buildings would be admis-sible and not for the purchase or construction.

96. When the grant applied for is for purchasing a building, the Director should satisfyhimself as to the.—

(a) right and title of the seller and whether the property can be made over to themanagement immediately on payment; and

(b) whether the building is suitable for the institution in regard to sanitation,water supply, ventilation, lighting, adequacy of accommodation, size of rooms, play ground,etc.

97. Before grant is paid, the management shall execute a bond in Form 7 binding itself toabide by the conditions governing the payment of grant. Where the grant exceeds Rs.10,000 the management shall execute in lieu of the above bond, a deed of Mortgage of theproperty in favour of Government in Form 8.

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98. The management of an institution shall be bound to refund the whole or a portion ofthe building grant drawn by it, if the building for construction, extension or improvement ofwhich a grant has been drawn ceases to be used for the purposes for which the grant wasdrawn, within a period of 40 years from the date of final payment of grant, the amountrefundable bearing the same ratio to the grant drawn, as the period still required to complete40 years of use of the building bearing to 40 years. .

99. The application should explain clearly the need for the building with reference to thenumber of pupils and the various courses which have been introduced.

100. Permanent recognition cannot be granted unless all the conditions of recognitionare fulfilled, one of the conditions for permanent recognition being to own a building.

101. The sanctioning authority should furnish in the sanction order the following cer-tificate.—

“Certified that the conditions of sanction of grant have been fulfilled and the manage-ment has executed a non-alienation deed of property in the form prescribed by Govern-ment”.

102. The sanction of grant shall be communicated to the management on or before thethirtieth of November. The order sanctioning the grant shall specify the date by which thebuilding shall be completed.

103. The countersigning Officer while releasing the first and subsequent instalments ofthe grant should furnish the following certificate.—

“Certified that the management has spent an amount not less than quarter/half/three-fourth of the estimated cost of the building till now which is not less than the grants so farreleased by the Department on this account”.

104. At the time of payment of final installment of grant, the following certificate shall befurnished by the Countersigning Officer.—

“Certified that the management has spent the full amount of Government grant drawn sofar as also the management’s share which is not less than the Government grant in full andthe building is completed”.

105. Equipment grant.—Subject to the availability of funds grants will be given toeducational institutions for the purchase of equipment, furniture, permanent fittings andteaching aids including craft.

106. The management shall get the list of equipment required duly approved by theInspecting Officer.

107. An application in Form 9 for equipment grant should reach the Deputy Director onor before 31st July.

108. The application shall explain the need for the equipment and shall be accompaniedby details about the number, description and price of each article along with the details ofthe articles already existing in the institution.

109. The purchase made shall be checked by the Inspecting Officer at the time ofInspection. Furniture and other equipment shall not be rented out or permitted to be used byany other private party or person.

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110. The equipment grant admissible shall not exceed 50 per cent of the approvedexpenditure incurred on the items of equipment purchased. The amount of grant is furthersubject to a maximum of Rs. 5,000 during the first year and Rs. 1,000 during each subsequentyear.

111. (i) No grant for the purchase of books, furniture or appliances shall be paid unlessthe previous approval of the Department is obtained and the articles have been actuallypurchased;

(ii) Grants sanctioned, if any, shall lapse, if the amount of grant is not drawn from theTreasury before the end of the financial year in which it was sanctioned.

112. The expenditure to be taken for purchase of calculation of equipment grant will bearrived at after deducting the amounts on the following items.—

(a) Recoveries towards cost of books lost;

(b) Recoveries towards breakages of Laboratory articles.

113. Where a management receives private benefaction, it shall be entitled to take fuflcredit for the same for approving at its share of the cost of equipment. If such benefactionis in excess of the Management’s share of cost, the excess shall go to reduce the Govern-ment share of cost.

114. The application for equipment grant shall be made in the prescribed form so as toreach the Joint Director not later than 1st July of each year. The Joint Director shall send upthe recommendation to the Director within one month thereafter.

115. For purchase of articles of furniture, the institution should obtain competitivequotations from reputed firms. In respect of heavy purchase of each group of articlescosting more than Rs. 500, tenders shall be called for. In respect of articles for which thereare Stores Purchase Department rate contracts, rates higher than those rates will not beadmitted for the purpose of grant and the grant are assessable on these accepted rates.

116. If a school which has received aid for purchase of equipment under the above rulesis closed or the grant is diverted for purposes other than that for which the grant is paid, theDirector is competent to take over the articles for which grants are paid or direct that thearticles should be sold in action or take any other steps for the recovery of the amount ofgrants. The sale proceeds shall be credited to Government.

CHAPTER VI117. Loans.—Loans for construction or purchase of buildings for the institution may be

given to Aided Management on the following conditions.—(a) The management shall own a suitable site and produce satisfactory

evidence of title to it free of encumbrances;(b) The maximum period for the repayment of the loan shall be twenty

years and shall carry interest at the rates fixed by Government at thetime of sanction of loan;

(c) The department should be satisfied about the ability of the management for the repayment of the loan according to the conditions of the

loan;

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(d)The management shall mortgage the site, the buildings, and ifconsidered necessary by the Department, its other assets also assecurity for payment of the loan and execute the necessary mortgage bond;

(e) The conditions regarding the plans and estimates shall be the same asfor the construction of the buildings for which grant is sanctioned;

(f) The loan shall be paid in four quarterly installments on the productionof bills relating to complete works certified by the Public WorksDepartment. The first installment shall be paid in advance after anagreement bond is executed, adjustments being made if necessary inthe succeeding quarterly payment;

(g) The Government grant for the construction/or purchase of buildingsand the loans to be sanctioned for the same purpose should not

together exceed fifty per cent of the cost of the building;(h) The loan granted under these rules together with the interest accrued

thereon shall be repaid in quarterly/half yearly installments in notmore than 20 years;

(i) Repayments towards principal and interest shall fall due as per theprovisions contained in the Mysore Financial Code;

(j) In case of delay in the repayment of the amount of loan together withinterest, the amounts so due will be adjusted against the amount ofgrant due to the institution without prejudice to other remedies opento Government;

(k) Penal rates of interest shall be levied in case of delay or default inaccordance with the provisions of Mysore Financial Code;

(l) The Government grant for construction of the building and the loansto be sanctioned should not together exceed 50 per cent of the cost ofthe building.

APPENDIX I[See Rule 6(j)]

1. Salaries, Dearness Allowance, Part-time and other allowances at the rates and scalesactually allowed limited however to the scales and rates obtaining in corresponding educa-tional institutions run by Government in respect of approved employees coming under thefollowing categories.—

(a) Teaching Staff;(b) Clerical Staff;(c) Class-IV Employee.

2. Leave allowance actually paid subject to the conditions that the grant of leave isregulated strictly in accordance with the prescribed rule in Mysore Civil Service Rules.

3. Extra cost orr account of substitutes provided prior approval has been obtained.4. Subsistence allowance paid to employees who have been placed under suspension

strictly in accordance with the disciplinary rules applicable to employees.

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5. Pay and allowances ordered to be paid for the period of suspension in the case ofreinstated employees provided that the disciplinary proceedings are strictly regulated inaccordance with the disciplinary rules.

6. Rents of School buildings.—(a) Subject to the conditions and limits as per theprovisions of the Grant-in-Aid Code.

Or(b) In respect of buildings constructed or purchased by the Management

from its own funds (other than grants from Government, Central orState, or from the Local authority or from earmarked Donations).—

(i) Actual maintenance cost of the building;(ii)Municipal and other taxes paid in accordance with the Local

laws as in force from time to time;(iii) Actual cost of major repairs subject to the maximum of 3 per cent

of the capital cost of the school building as certified by the PublicWorks Department.

Note : The grant permissible under items 7(a) and 7(b) are alternative andnot cumulative. The quantum of grant payable under item 7(b) shallalways be limited to what would have been payable under item 7(a) ifthe buildings were hired buildings.

7. Contingencies.—The following are the approved items of contingent expenditurewhich will be admitted without prior approval (separate list enclosed) upto Rs. 3,000 perannum.

8. Cost of raw materials for craft and vocational subjects provided that the expenditureis incurred with the previous approval of the Inspecting Officer.

9. Expenditure on account of repairs to furniture actually incurred but limited to 5 percent of the original cost of furniture.

10. Expenditure relating to youth tours and hikes provided such tours and programmesare previously approved by the Joint Directors.

11. Audit fees at approval rates are as follows.—(a) For the audit of the accounts of Rs. 50-00

one year’s accounts of a schoolhaving a strength above 200

(b) For the audit of the accounts of Rs. 30-00one year’s accounts of a schoolhaving a strength of 200 andbelow

Note : (i) The fees are payable only after the relevant audit report isaccepted by the countersigning Officer.

(ii) The a uditors shall be those that are approved by the Director for thepurpose.

12. Actual Travelling allowances of the members of the staff of the school in connectionwith the work of the school for the Department, in accordance with the specific rules as

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approved by the Department, limited to the amount admissible as per Mysore Civil ServicesRules subject to a maximum of Rs. 50 per year per school.

13. Managements’ contribution for approved staff. Provident Fund Schemes or otherapproved retirement benefits.

14. Pay and allowances and T.A. of employees who are required under orders of Compe-tent Authority, to attend Departmental enquiries conducted by the Department or the Vigi-lance Commissioner or other agency constituted for the purpose by Government. Providedthat the claims are duly supported by attendance certificates issued by the enquiry officer.

15. Institutional Membership fees of Recognised professional organisation.16. T.A. and D.A. for attending professional conferences with the approval of the De-

partment.Items of contingent articles admitted for purposes of calculation of grant without prior

approval in each case.—1. Chalk pieces2. White paper3. Buff paper4. Pen holder5. Nibs6. Lead pencil7. Red and Blue pencils8. Pins9. Thabalak Thread10. Blotting paper11. Tags12. Rat files13. Ink or Ink powder14. Needles15. Thread reels16. Candles17. Match Box18. Sealing Wax19. Duster doth20. Typewriter ribbon21. Stamp Pad22. Carbon paper23. Erasers24. Stencil Sheets for Office use25. Stencil Ink Tubes26. Envelopes27. Clips28. Pad Ink29. Exercise books and Note books30. Rubber Stamps31. Broom Stick32. Waste paper baskets33. Electric bulbs

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34. Printing of letter-heads, Circular rules and regulations35. Conveyance Charges36. Railway freight charges37. Repairs to Cycle38. Repairs to clocks39. Postage40. Light and water charges41. Purchase of forms and registers.

APPENDIX II[Vide Rule 21(ii)]

Statement showing the staff pattern of a Teachers’ Training Institution with anintake capacity maximum of 100 candidates.1. Superintendent (One)*Scales of pay as2 Graduate Teachers prescribed for

(One of them D.P.E.D) (Three) corresponding3. Craft Teachers (Two) posts in Govern4. Part-time teachers to teach Kannada, ment Service

Hindi, Drawing, Music and PhysicalEducation, Tamil, Telugu, Urdu, Marathi (Five)

5. Second Division Clerk (One)6. Class IV (One)

For every additional section sanctioned subject to the provisions of Clause (d) of Rule10 one additional graduate teacher will be admitted where the work load warrants the ap-pointment of a full time teacher in place of part-time teacher normally admissible as per theabove pattern, specific approval of the Director should be obtained before the full timeappointment is actually made.

Note : (i) In the case of practising schools attached to Training Institutions,grants payable will be as applicable to Primary Schools.

(ii) A part-time Language teacher will have to be approved for eachlanguage with a minimum strength of ten.

(iii) The Superintendent and Graduate Teachers may be given 20 percent allowance per month.

APPENDIX III[Vide Rule 16]

List of Account Books, Registers and the period for which they are to bemaintained. —

1. Cash book and abstract cash ledger (Permanent).2. Register of fund and other deduction (Permanent).3. Acquittance Roll (Permanent).4. Register of contingent charges and Postage Stamps (5 years).

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5. Stock and Issue Register of Stationery Articles (3 years).6. Register of permanent stock (Permanent).7. Register of Audit objections (Till objections are finally cleared).8. Treasury bill book (5 years).9. Attendance register of staff and Class IV servants

(Permanent).10. Register of valuables and valuable documents (Permanent).11. Admission Register (Permanent).12. Register of fees collected (5 years).13. Stock Register of printed receipt books (5 years).14. Register of refund of fees (3 years).15. Register of Miscellaneous receipts like donations. Laboratory fees,

Union fees, etc., (10 years).16. Register of collections towards examination fees, Printing answer

books (3 years).17. Account Register of Sports and Reading Room Funds

(Permanent).18. Stock account of sports articles (5 years).19. Issue register of sports articles (3 years).20. Register of magazines and papers subscribed for (3 years).21. Library Accession register (Permanent).22. Library issue register (5 years).23. Order books of appointments, grant of leave, etc., of staff (Permanent).24. Register of Breakages (5 years).25. Register of increments sanctioned (Permanent).26. Register of service books (Permanent).27. Register of special charges (Permanent).

_________FORM1

[Vide Rule 7(1)}Form of application for starting of a Teachers’ Educational Institution under Private

management inMysore State.1. Name of the Organisation, Society or Association proposing to

start the institution.2. Date of its Registration.3. Name of the proposed institution.4. Management and its constitution.5. If other institutions are already started by it, Names of such

institutions should be furnished.6. Name and address of the Secretary or Correspondent.

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7. Educational needs of the locality.8. Name/Names of the Institution already existing in the locality.9. Whether the starting of the institution will not create unhealthy

competition with any existing recognised institution. What is thedistance from the nearest institution in the locality.

10. Courses of instruction to be provided.-----Medium of Instruction--11. Classes proposed to be started.—

(a) Number of pupils expected to be admitted to the institution.12. Financial position of the Association, etc.—

(a) Permanent funds;(b) Other sources of income;(c) Stability fund of Rs. 5,000 how deposited.

13. Is the Association, etc., prepared to run the Institution withoutany financial aid from the Government.

14. Accommodation and sanitation.—(a) Total area of the building in which the proposed institution

is to be located;(b) Play ground;

(c) Number of class rooms — Superficial area and cubicalcontents of each room with the maximum number of pupilslikely to be accommodated in each room. Facilities availableregarding sanitation, lighting and water supply.

15. Furniture, Apparatus and appliances (information separately foreach class).

16. Remarks.

Declaration

(a) I, on behalf of the management of the institution hereby declare that the institutionfulfills all the conditions specified in the Grant-in-Aid Code for the Teachers’ TrainingInstitution and I promise to comply with all the conditions, laid down in the Grant-in-AidCode regarding starting of institution.

(b) I declare that all the facts stated in the above statement are true to the best of myknowledge.

(c) I, on behalf of the management, hereby declare that not more than one member ofany family is a member of the management of the institution.

Place :

Date : Signature of the Correspondent/ Secretary.

(Seal)

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FORM 2[Vide Rule 37(i)]

Form of application for Recognition of Teachers’ Education Institutions1. Name of the Institution.2. Date of Establishment.3. Name of the Organisation, Society or Association.4. Management and its constitution.5. Name and address of the Secretary or Correspondent.6. Is the Association or management running any other institution or

institutions recognised by the Department.7. Financial position of the management—

(a) Permanent funds.(b) Other sources of income.(c) Whether Stability Fund of Rs. 10,000 has been

deposited, if so, give details.8. Whether the management is prepared to run the Institution with

out any financial aid from the Department or not may be stated.9. Is any subject or activity which is not included in the curricu

lum prescribed; if so, give details and the number of periods utilisedfor its institution.

10. Class or Classes to be recognised.Nomenclature No. of pupils on the date of Average attendance during

application in each class or the-month immediatelysection. preceding the month in

which application is made.______________________________________________________________________I YearII Year_________________________________________________________________________

11. Schedule of Establishment.—(i) Names of Teacher or Teachers:(ii) Designation:(iii) Scale of pay.—

Present Pay D.A. H.R.A. Any other Totalallowance

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(details to be given for each member of staff separately)(iv) Age

(details to be given for each member of staff separately)(v) Class and the subjects taught.

(by each member of the teaching staff)(vi) Total service.—

(a) in this institution; and(b) in other recognised Institutions with full details of such

institutions;(vii) General and special Educational qualification (of each one of the

staff member);(viii) Professional Training obtained and year of passing the

Training (of each one of the members of the teaching staff);(ix) Any special attitudes or hobbies of the teacher (of each one of the

members of the teaching staff).12. Accommodation, sanitation, lighting, water supply and play ground.—

(a) Total area of the Institution building;(b) Total area of the Play ground;(c) Number of class rooms and the superficial area and cubical

contents of each room with the maximum number of pupils likelyto be taught in each room;

(d) Facilities available regarding sanitation, latrine and water supply.

13. Furniture, equipment, apparatus and appliances available for institutions (infor-mation separately for each class).

(a) Ordinary (Special).

14. If a Library is provided, what is the number of books kept. Whether a catalogue anda register of books have been maintained.

15. Rates of fees levied in each class.

16. Whether the prescribed registers are maintained in the prescribed form.

17. Remarks.

Declaration

1. I, . . . . . . . . . . . . . . . . . on behalf of the management of theinstitution, declare that the institution fulfills all the conditions specified in the Grant-in-AidCode and I promise to comply with all the conditions relating to grant of recognition of theinstitution which are prescribed by the Department or which may be prescribed by theDepartment from time to time.

2. I, . . . . . . . . . . . . . . . . . . on behalf of the management, agreeto the condition that the institution once recognised shall not be closed down abruptly atany time during the course of the academic year and without giving previous notice of one

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year and obtaining previous sanction of the Department in the matter.

3. I, . . . . . . . . . . . . . . . . . on behalf of the management, agreeto the condition that no staff member who has completed one year of probationary serviceshall be removed from service without due enquiry and permission of the Department.

4. I, . . . . . . . . . . . . . . . . . on behalf of the management, agreeto the condition that all fees, contributions or donations collected by the Association andManagement and the Institution shall be duly accounted for and audited accounts thereofshall be submitted to the Department annually within the prescribed dates.

Signature of the Correspondentor Secretary (Seal).

__________

FORM 3[Vide Rule 73]

Financial Statement for the year ending 31st MarchAs reported in the monthly cash account for March

Receipts.— Expenditure.—I. Government Grants.— I. Authorised Cost of Maintenance.—

(a) Maintenance grant. (1) Pay and Allowances.(b) Arrear grant due for (2) D.A./H.RA.

last years. (3) Contingencies (General).(c) Equipment grant. (4) Raw materials for Craft(d) Building grant. and Vocational subjects.(e) Grant en other items, (5) Repairs to buildings

if any. (Minor).(6) Refund of fees.(7) Other authorised items.

Total III. Subscription to Provident II Capital expenditure on

funds, etc., recovered.— buildings/Play grounds.(a) Admission and Re-admission III. Scholarships.-

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fees.(b) Fines. (a) Government(c) Sports and Reading (b) Endowment

Room fees (c) Others, if any.(d) Other fees to be specified.

III. Subscriptions.— IV. Expenditure from Sports andReading Room funds.—

(a) General. V. Equipments.—(b) Donations.(c) Receipts from recognised (a) Furniture.

Associations or Mission (b) Books.and other public bodies. (c) Laboratory equipment

(d) others if any.IV. Endowments.— VI. Contribution by the

Management towardsProvident Fund of theemployees.—

(a) Interest. VII. Other items of expenditure (tobe specified) -

(b) Net realisations fromimmoveable properties,if any.

V. Miscellaneous receipts.—VI. Contribution of the

management to meet the deficitof expenditure.—

Total Receipts. Total Expenditure of the yearVII. Opening Balance. - Closing Balance.

(a) Cash(b) Bank

________________________________________________________________________________

Grand Total Grand Total______________________________________________________________________

I, hereby certify that I had audited the accounts of the. . . . . . . . . . .. . institution for the year commencing from. . . . . . . . . . and endingon. . . . . . . . . . . . and the receipts and payments shown in the abovestatement are correctly stated and that all items of expenditure are supported by propervouchers.

Place. . . . . . . . . . . . Signature and address

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Date. . . . . . . . . . . . . of the Approved Auditor.

(Reference to SI. No. assignedto the approved Auditor

should be given)._________

FORM 4

[Vide Rules 18 and 76]

Questions to be answered by the auditor

General.—

1. Have all the prescribed Registers relating to cash transactions been maintained andare they free from over-writings, erasures, or unauthorised interpolations?

2. Explain the cause of all differences between the annual figures reported in the monthlycash accounts of the Institution for March and the figures arrived at by you in audit withexplanation of the management for the discrepancies.

(A separate statement may be used for the purpose)

Cash Books.—

3. What was the actual cash balance of the School on the first day of your audit?

On hand Rs.

In Bank Rs.

Did the above cash balance agree with the book balance on that day? If not, please statehow the discrepancy was explained.

4. Are daily totals worked out in the several receipt and payment registers correctly andhave they been taken to the Cash book correctly from day to day?

5. Do the closing balance worked out in the subsidiary registers agree with the corre-sponding balances in the abstract Cash Ledger? If not, state reasons in brief.

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6. Is an abstract of Cash Transactions put up at the end of each month and on the cashbalance verification certificates recorded and do the former figures agree with those taken tothe monthly cash account furnished to the Department?

7. Are there any items of transactions of receipts directly or indirectly connected withthe school not brought on to the Cash Book. If so, furnish a statement of such cases withthe explanation of the management?.

8. Are Printed receipt books used invariably for issuing receipt for money received onwhatever account. Are there any cases of money received without drawing receipts.

Fee Collection Registers.—

9. Are the Registers prescribed by the Department maintained?

10. Have the demands been noted properly on term basis in respect of all students?

11. Are full collections made against demands? Please get a list of part collections andenclose to this report.

12. Are concessions granted to students noted in these registers correctly in respect ofeach pupil and are all such cases covered by proper authority.

13. Did you check the receipts entered in this register individually from the counterfoilsof the Receipt Books? State irregularities noticed if any.

14. Has the daily total of collection been noted in the ‘Acknowledgement Column’ underproper attestation?

15. Have the daily total of collections of several registers taken to the Fee AbstractRegister correctly at the end of each day and has an abstract of collections been put up inthat register at the end of each month?

16. Are amounts of uncollected fee at the end of each term noted in the AdmissionRegister against the names of the pupils concerned so as to facilitate their collection atthe time of issue of Transfer Certificates?

17. Is Class-wise or Section-wise abstract put up at the end of each month is in the FeeAbstract Register? Do the monthly totals for each Class or Section worked out in thatregister tally with the monthly collections worked out in the respective class of fee regis-ters?

Other Receipts.—

18. Were other items of receipts verified with the relevant counterfoils of Receipt Books?

Acquintance Roll.—

19. Is there a proper acknowledgement for every payment shown in this register and aredaily totals of such payments taken to the Cash Book correctly?

Contingent Register.—

20. Are all items of expenditure charged in this Register supported by proper vouchersand are totals of this Register taken to the Cash Book correctly from day-to-day?

21. Have all articles of permanent nature purchased been taken to the stock -register

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then and there under the attestation of the Superintendent?

Scholarship Disbursement.—

22. Has the amount drawn in favour of each pupil been disbursed to the pupil concernedand proper acknowledgement obtained? Is there evidence of such amounts having beendisbursed to the pupils by the Superintendent with the association of a teacher?

Refunds.—

23. Have you checked the Register of Refunds in detail so as to ensure that refundsmade were actually due to the pupils with reference to the collection in the Fee Register?

Have all such references been noted against the Original entries of collection underproper attestation so as to guard against a second payment?

24. Are all refunds covered by valid acknowledgements? Is there evidence to refundshaving been disbursed by the Superintendent to the pupils with the association of a teacher?

Compensation for loss of fee income.—

25. Were all the students in whose favour the loss is claimed on the roll of the institu-tion? Have cross references been furnished in the fee collection register for having drawnthe loss7

26. Has any compensation been drawn in favour of pupils who were granted fee conces-sions? If so, quote all such cases with explanation of the Management?

27. Has any compensation been claimed correctly in favour of scholarship holders whowere defaulters?

Sports and Reading Room Funds.—

28. Has a budget been prepared according to rules and got approved by the Committeeappointed for the purpose and is the expenditure under various items within the budgetallotment?

29. Note, cases of deviations from the Budget not covered by competent sanction. Havethe funds been diverted for any other purpose? Enumerate the cases in a separate statementwith explanation of the management.

30. Has the amount of Sports and Reading Room fees collected been deposited in theSavings Bank If not, quote instances.

31. Are abstracts of receipts, payments and balance for the month put up at the end ofeach month in this register and do the figures correspond with those worked out in theabstract of cash ledger?

Register of Permanent Stock.—

32. Are registers of permanent stock properly maintained? Have the balances beenverified by actual count by a senior teacher or Superintendent in April each year. When wasit last so verified? Please append a statement of permanent stock in the enclosed form andattest the statement at the end in token of verification with the balance noted in the StockRegister.

Service Books.—

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33. Are these books maintained for every employee and are they up-to-date Ch eckentries made for one year since April in 25 per cent of the books with reference to Barawardsand note the results in a separate statement service-bookwise. Please attest the relevantservice books in token of this review. Confirm that you have done so.

FORM 5

[Vide Rule 76]

Form of Application for Grant-in-Aid

1. Name and address of Institution.

2. Name of Society or Association running the Institution.

3. Name and address of Secretary or Correspondent.

4. (a) Number and date of the order of recognition.

(b) Period for which the recognition is granted.

(c) Classes for which recognition is granted.

5. Strength and attendance of each class as on 31-3-

6. Approved expenditure on maintenance (as per the financial Statement).

7. Description of donations/contributions with yearly income by way ofinterest from each type of donation/contribution.

8. Amount of grant claimed.

9. Remarks.

Note : This application for grant should be accompanied by the FinancialStatement and all the other statements pertaining to the receipts andexpenditure to facilitate the sanction of grants by the Competent Authority.

Declaration

On behalf of the management of the Institution, I hereby declare that the conditions ofrecognition and aid laid down in the Grant-in-Aid Code and relevant Manuals are being andwill continue to be fully complied with and that I am prepared to submit all the accounts ofthe institutions (including donations, trust accounts, its establishment) to inspection andto furnish the returns as may be required by the Department and that no unauthorisedcollection of contributions or donations is made and that all contributions and donationsreceived for the school whatsoever raised are accounted for in the school accounts.

Place. . . . . . . . .

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Date. . . . . . . . . . Correspondent/Secretary

___________

FORM 6[Vide Rule 87]

Application for Grant-in-Aid for construction or purchase of buildings forthe use of Teachers’ Educational Institution

1. Name of the institution, its locality and particulars of the institution.

2. Purpose for which grant is claimed whether for purpose of buildings or for fresh construction.

3. (a) Courses of instruction introduced.(b) Standards in each course.(c) Number of sections in each course.

4. Details of building in which the institution is housed at present andits floor area.

5. Number of rooms/halls proposed to be constructed or purchased with dimension of each room and hall (Please attach 2

copies of the plan of the building).6. Necessity for the proposed construction or purchase of

accommodation, additional accommodation and total estimated cost.7. Name and address of the owner of the building which has been

purchased or which is proposed to be purchased and where itis situated (A copy of the plan to be attached). Is it free fromencumbrance? Has an encumbrance certificate been obtained andattached?

8. Amount of Government grant applied for.9. Amount of building grant drawn in previous years.10. Value of cost of work actually executed and paid on date of

application.

11. Number and date of the order sanctioning the grant.

12. Whether the management owns a site. If so whether the site has beengranted by Government or Local Body and under what orders andterms? Where is it situated? What are its dimensions? Attach a Siteplan.

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13. Whether the title of the management to the site is valid and legal?

14. The Agency through which the work will be carried out.

15. Probable date by which the work is proposed to completed.

16. Remarks.

Note : plan and estimates and copies of contracts/sale deeds proposed tobe entered into with the contractor/vendor should be enclosed.

Declaration

On behalf of the management of the above institution, I hereby declare that there areno encumbrances to the property and that it will not be alienated or renumbered without theconsent of the Government and the condition of aid laid down in the Grant-in- Aid Code arebeing and will continue to be fully observed. I also declare that I shall abide by the provi-sion contained in the Grant-in-Aid Code regarding the refunds to be made to Governmentin the event of the building being diverted, prior to the lapse of the limit stipulated to anypurpose other than educational purpose approved by Government.Place. . . . . . . . .

Date. . . . . . . . . .

Correspondent/Secretary(Seal of the Management)

______

FORM 7

[Vide Rule 97]

Form of agreement to be executed by the management of a Teachers’ Education Institu-tion in respect of building Grants.

We, whose names are entered in the margin and whose signatures appear at the the footthere of, here by accept the building grant of Rs. . . . . . . . . . . . . . . for the constructionof. . . . . . in the district of . . . . . . . . conveyed in the Director’s order No. . . . . . . . .. . dated . . . . . . . and in consideration of such grant, we hereby jointly and severally andon behalf of our successors in office and owners for the time being of the premises now tobe occupied by the institution agree that if prior to the expiration of the time limit fixed inRule 10, chapter V of the Grant-in-Aid Code for Teachers’ Training Institutions from the dateof final payment of the grant the Building for which the grant has been drawn ceases to beused for educational purposes approved by the Government, the Management shallrefund such portion of the grant as may be determined by the Government and that if we failto make such a refund, Government may summarily possession of the building till theamount is refunded or recover the amount by such means as Government may deem fit.

That in case the grant is not utilised either in part or in full within the period during whichit is current, we will forfeit its claim to the portion remaining undrawn.

That in case the building has been only partly construced with the help of the portion ofthe grant and remains incomplete after the period for which the full grant was current, theGovernment may notify and on sufficient cause not being shown, summarily enter upon to

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take possession of the incomplete structure with the site on which it stands and all thebuildings and materials lying thereon and take such steps and do such acts as the Govern-ment may deem fit for recovery of such portion of the grant as may have been drawn by us.

Dated the . . . . . . . . . . . . . . date of. . . . . . . . . . one thousand

Nine hundred and . . . . . . . . . . . . .

Signed by the said. . . . . . . . . . . . . in the presence of . . . . .___________

FORM 8

[Vide Rule 97]

This Indenture made this date of one thousand nine hundred and .. . . . . . . . . . between . . . . .hereinafter called the Mortgagor/Mortgagors of the onepart and the Governor of Mysore (hereinafter called “the Mortgagee” which expressionshall where the context admits include his successors in office and assignees of the otherpart . . . . . . . whereas the Mortgagor is/Mortgagors are well and truly entitled to andpossessed of the piece or parcel of land particularly described in the schedule hereunderwritten and has erected and built a school house and other buildings thereon with thebuildings thereon and has enlarged and improved such buildings at an actual cost of Ru-pees. . . . . . . . . . . .

AND WHEREAS the Mortgagor has/Mortgagors have in accordance with the provi-sions of the Grant-in-Aid Code of the Mysore Educational Department now in forcein the State of Mysore in respect of Teachers’ Training Institutions applied to theGovt of Mysore(hereinafter called the Government) for a Grant-in-Aid of the sum of Rupees.. . . . . . . . . . . . . . . .being part of the said sum of Rupees. . . . . . . . . . and has/havesubmitted to the Government the vouchers and certificate referred to in rules of Chapter V ofthe said Grant-in-Aid Code upon the Mortgagor/Mortgagors entering into the covenantson his/their part and giving the security hereinafter contained now this indenture witnessthat in consideration of the said agreement to make a grant upto a maximum of Rupees. . .. . . . . and the sum of Rupees. . . . . . . .only a part thereof now paid by the Governmentto the Mortgagor/Mortgagors as he/they the mortgagor both/mortgagors do hereby forhimself/themselves his/their respective heirs, executors, administrators, legal representa-tives and assign covenant with the mortgagee.

That he/they the mortgagor/mortgagors or his/their heirs, executors, administrators,legal representatives or assignees will from time to time and at all time so long as the saidbuildings shall be used for the purposes of the said school conducted and manage suchschool or cause such school to be conducted and managed by the person for the time beingin charge of the same in accordance with the rules and regulations for the same in accor-dance with the rules and regulations for the time being in force in the Mysore EducationalDepartment so far as the same respectively are applicable to the said school and will notprior to the lapse of 40 years from the date hereof divert or allow to be diverted the said pieceor parcel of land particularly described in the schedule hereunder written or any part orportion thereof and/or the buildings and erections no being on which may hereafter bethereon to other than educational purposes approved by the Government and will duringsuch period keep such buildings in good and substantial order and repairs so that the samemay always be efficient for use for the purposes of the said school and will in the event of

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said piece or parcel of land particularly described in the schedule hereunder written or anypart or portion thereof and for the buildings and erections now being or which may hereafterbe thereon prior to the lapse of such period ceasing to be used for educational purposesapproved by the Government forthwith repay to the Government a sum which shall bear alike proportion to the amount hereby advanced as the unexpired number of years of theperiod of forty years limited herein bears to the total number of years so limited providedalways that nothing herein contained shall be deemed to prevent the use by the Mortgagor/Mortgagors, his/their heirs, executors, administrators, legal representatives or assignees orthe person or persons for the time being in charge of the said piece or parcel of landparticularly described in the schedule hereunder written or any part or portion thereof and/or the buildings and erections now being or which may hereafter be thereon out of the hoursduring which the same should be used for the objects of such school for such other reason-able and proper purposes other than educational as the mortgagor/mortgagors, his/theirheirs, executors, administrators, legal representatives or assignees or the person or personsfor the time being in charge of the said buildings may erect and this indenture furtherwitness that in consideration of the said agreement to make a grant up to a maximum ofRupees. . . . . . . and the sum of Rupees. . . . . . . . . . . . . only a part thereof now paidas aforesaid the mortgagor/mortgagors doth/do and each of them doth hereby grant, con-vey and assign on to the Mortgage at the piece or parcel of land particular described in theSchedule hereunder written together with all singular buildings and erections now being orwhich may hereafter be thereon and all rights easement and appurtenant whatsoever bethereon usually held on connected then with or reported to belong be appu- lant thereofand also all furniture, fixtures, fittings, maps and other school apparatus, school books andchattels for the time being in and belonging to or used or to be used for the said school andall the estate right, title/interest claims and demand of the mortgagor/mortgagors and eachof them into and upon the said hereditaments and premises to have and to hold the saidpiece or parcel of land hereditaments, chattels and effects, and all other promisesexpressed to be hereby assured upto the Governor and according to the nature and tenorthereof respectively upon trust to permit the same hereditaments and premises to be usedby the Mortgagor/Mortgagors, his/their heirs, executors, administrators, legal repre-sentatives or assignees or his or their nominees as a school for . . . . . . . . . and with powerin case the mortgagor/mortgagorship/their heirs, executors, administrators, legal represen-tatives or assignees shall fail to pay on demand the sum then due and payable in mannerhereinbefore provided to sell and absolutely dispose of the said hereditaments and pre-mises and apply the proceeds of such sale after repayment thereout of all cost and expensesattending the same in or towards recouping or reimbursing to the Government the saidGrant-in-Aid or sum then due and payable hereunder as aforesaid and to pay the surplus ifany, to the mortgagor/mortgagors, his/their heirs, executors, administrators, legal represen-tatives or assignees provided always that the mortgagee shall not exercise the said power ofsale unless and until he shall have cause to be served on the mortgagor/mortgagors, his/their heirs, executors, administrators, legal representatives or assignees a notice in writingrequiring payment of the sum then due and payable hereunder and default has been made inpayment thereof for three months after such service provided always it is hereby agreed anddeclared that at the expiration of the said period of forty years hereinbefore referred to themortgagee shall in the event of covenants hereinbefore contained on the part of the mort-gagor/mortgagors, his/their heirs, executors, administrators, legal representatives or as-signees having been in the meantime duly performed and observed recovery and re-assign

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having been in the meantime duly performed and observed recovery and re-assign at his ortheir cost upto the mortgagor/mortgagors, his/their heirs, executors, administrators, legalrepresentatives or assignees or as he or they may direct all the singular the piece or parcel ofand hereditaments, chattels, goods or other premises hereby expressed to be granted, con-veyed or assigned.

In witness whereof the said . . . . . . . . . .

and

Director of Public Instruction for the State of Mysore acting on behalf of any by the orderand direction of the Governor of Mysore have here upto set their respective hands and scalesthe day and year first above written.

Schedule to which the above written indenture refers.

All that piece or parcel of land situated at . . . . . . . . . . in the District

of. . . . . . . . . . and . . . . . . . . . . Taluk of . . . . . . . . . and in the

sub-registration district of . . . . . . . . . . . . registration district of

bounded on the north side thereof by . . . . . . . . . . . . on the south

side thereof by. . . . . . . . .

On the east side thereof by

and on the West side thereof by

and containing together in the

whole by admeasurement the same a little more or less all which said piece or parcel of landwas formerly in the occupation of but is now in the occupation of signed, sealed and deliveredby the above named, in the presence of signed, sealed and delivered by the above named inthe presence of.—

FORM 9[Vide Rule 107]

Application for grants for the Purchase of Books, Furniture and Teaching Appliances

1. Name and place of the Institution

2. (a) Society or Association owning the Institution.

(b) Number and date of recognition

(c) Period of recognition

3. Description No. No. Rate Estimatedof the article already required Costrequired existing

4. (a)Number of pupils class-wise(b) Average monthly attendance

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5. Amount of grant applied for

6. (a) Whether the articles proposed to be purchased are in accordancewith the requirements of the Grant-in-Aid Code.

(b) Whether previous approval of the sanctioning authority has beenobtained to make these purchases? If so, the No. and date of the orderof the Competent Authority.

(c) Quantum of benefaction received from the pupil for the purposewhich is reckoned towards the management share of cost

7. (a) Amount of previous grant drawn, if any, for the same purpose.

(b) No. and date of the order sanctioning the grant.

8 . Remarks.

Declaration

On behalf of the management of the Institution, I hereby declare that the books, furni-ture, appliances etc., included in the above list are in the above list in accordance with theapproved list of the Department and the furniture is of approved dimensions and standard.I also declare that the articles for which the grant is applied for will be used only for thepurposes of the institution.

Correspondent/ Secretary.Inspecting Officers’ Remarks

Certified that the institution is in need of the articles of equipment applied for and theamount of grant of Rs. . . . . . may be sanctioned.

Place . . . . . . . . . .

Date . . . . . . . . . .

Signature and Designation (Seal)

NOTIFICATION

UNIFORM GRANT-IN-AID CODE FOR TEACHER-TRAINING

INSTITUTIONS

Read:

(1) Government Order No. FD 102 PGC 75, dated 22nd May, 1975regarding the age of superannuation of teaching staff working inAided Primary Schools under private managements and in AidedPrimary Teachers’ Training Institutions in the State of Karnataka.

(2) Government Order No. ED 66 SLB 75, dated 13th June, 1975.

Preamble:

In Government Order read at (I) above, certain amendments to Grant-in-Aid Code forPrimary Schools and Grant-in-Aid Code of Primary Teachers’ Training Institutions have

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been ordered reducing the age of retirement of teaching and non-teaching staff to 55 yearsand this order was kept in abeyance until further orders vide Government Order, dated 13thJune, 1975 read at (2) above.

Order No. ED 102 PGC 75, dated 10th December, 1975

In supersession of the above orders, Government are pleased to direct that the existingRule 46(c)(i) of the Uniform Grant-in-Aid Code for Aided Primary Schools issued in Govern-ment Order No. ED 1 PGC 64, dated 18th October, 1969 and Rule 52(i) of the Uniform Grant-in-Aid Code for Primary Teachers’ Training Institutions in Karnataka State be deleted andthe following shall be substituted, respectively.—

Rule 46(c)(i) of the Grant-in-Aid Code for Aided Primary Schools

The age of superannuation of both teaching and non-teaching staff shall be 55 years.

No grants will be paid towards pay to such of the employees in service beyond 55 yearsof age with effect from 1st January, 1976.

The above amendment shall be brought into forte with immediate effect with the follow-ing proviso:

Every staff member in an aided private primary school;

(a) who has continued in service after attaining the age of 55 years (60years with the permission of the Department) shall be retire on the dateon which he or she attains the age of 60 years or on 1st January, 1976,whichever is earlier;

(b) who attains the age of 55 years after the amendment of Rule 46(c)(i) ofthe uniform Grant-in-Aid Code in respect of private aided PrimarySchools, but before 1st January, 1976 shall retire on 1st January, 1976;

(c) who attains the age of 55 years after 1st January, 1976 shall retireon the date on which he or she attains the age of 55 years.

However, if a substitute cannot be appointed before the end of the academic year andthe management of the institution desires to continue the services of any employee due toretire on or after 1st January, 1976 as above during the current academic year, they may doso treating the period of service of such employee for any period upto 31st March, 1976,only as on reemployment and the expenditure incurred on such reemployment will be reck-oned for the purpose of Grant-in-Aid.

Rule 52(i) of the Grant-in-Aid Code for Teacher-Training Institutions

The age of superannuation of both teaching and non-teaching staff shall be 55 years.

No grants will be paid towards pay to such of the employees in service beyond 55 yearswith effect from 1st January, 1976.

The above amendment shall be brought into force with immediate effect with me follow-ing proviso.—

Every staff member in aided private Teacher Training Institutions.—

(a) who has continued in service after attaining the age of 55 years (60years with the permission of the Department) shall retire on the date on

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which he or she attains the age of 60 years or 1st January, 1976, whicheveris earlier;

(b) who attains the age of 55 years after the amendment of Rule 52(i) of theUniform Grant-in-Aid Code for Teacher Training Institutions but before1st January, 1976 shall retire on 1st January, 1976;

(c) who attains the age of 55 years after 1st January, 1976 shall retire oh thedate on which he or she attains the age of 55 years.

However, if a substitute cannot be appointed before the end of the academic year and themanagement of the Institutions desire to continue the services of any employee due to retireon or after 1st January, 1976 as above during the current academic year, they may do sotreating the period of service of such employee for any period upto 31st March, 1976, only ason reemployment and the expenditure incurred on such reemployment will be reckoned for thepurpose of Grant-in-Aid.

________NOTIFICATION

UNIFORM GRANT-IN-AID CODE FOR TEACHER-TRAINING INSTITUTIONS INKARNATAKA STATE

Read:

(1) G.O. No. GAD 18 SRR 74, dated 29th July, 1974.

(2) G.O. No. GAD 2 SEC 75, dated 9th July, 1975.

PREAMBLE :

Government have referred 15%, 3%, 3% and 28% of the direct recruitment vacancies inState Civil Services for the Scheduled Castes, Scheduled Tribes, Backward Tribes and otherBackward Classes and Scheduled Tribes, Backward Tribes and other Backward Classes inEducational Institutions receiving grants from Government has been engaging the attentionof Government. Government have decided that Educational Institutions receiving grants shouldemploy the same percentage of persons belonging to the Scheduled Castes, Scheduled tribes,Backward Tribes and other Backward Classes as are required to be appointed to posts in theState Civil Services and accordingly have decided to amend the Grant-in-Aid Code

Order No. ED 107 FTI 76, Bangalore, dated the 29th September, 1976

Sanction is accorded to amend the uniform Grant-in-Aid for Primary Teacher TrainingInstitutions in Karnataka State as follows:-—

Add the following Note to Rule 41.—

“(a) A non-Government Primary Teacher Training Institutions receiving grants fromGovernment shall reserve 15 per cent, 3 per cent, 3 per cent and 28 per cent of all direct

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CONTENTS

CHAPTER I

Introductory Note

CHAPTER II

Definitions

CHAPTER III

General Conditions for starting and recognition of Schools

CHAPTER V

Quantum of Grants Admissible

CHAPTER VI

Procedure for the Sanction of Grants

CHAPTER VII

Accounts procedure for sanctions and drawal of Grants

CHAPTER VIII

General Conditions of Service

CHAPTER IX

Procedure for payment of provisional salary grants

CHAPTER X

Fee structure in Secondary Schools

APPENDIX

GRANT-IN-AID CODE FOR SECONDARY SCHOOLS

IN KARNATAKA STATE

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GOVERNMENT OF KARNATAKAEDUCATION DEPARTMENT

UNIFORM GRANT-IN-AID CODE FOR SECONDARY SCHOOLSIN KARNATAKA STATE

Read.—G.O. No. ED 5 DEI 60, dated the 31st January, 1962 sanctioning newGrant-in-Aid Code for Secondary Schools in the Karnataka State.

Order No. ED 13 SHS 67, Bangalore, dated 17th June, 1967.

The number of Secondary Schools and Higher Secondary Schools has beenconsiderably increased with the opening of several new schools after the introductionof the uniform Grant-in-Aid Code for Secondary Schools in 1962. The Triple BenefitScheme of Insurance, Provident Fund and Pension for Aided Secondary Schools hasbeen introduced from 1st April, 1963. Further Government have introduced FreeSecondary Education upto and inclusive of X Standard with effect from the academicyear 1966-67 in G.O. No. ED 297 CSS 64, dated the 27th January, 1966. All thesedevelopments have necessitated certain changes in the Grant-in-Aid Code in orderto simplify the Rules of Procedure and also to ensure that all Teachers in AidedSecondary Schoote receive their salaries regularly. Accordingly Government arehereby pleased ‘to introduce necessary Amendments to the Grant-in-Aid Code Rulesas indicated in Annexure appended to this order.

These amendments will be effective from the current financial year. The grantsto Aided Secondary Schools and Higher Secondary Schools for the year 1967-68onwards shall be calculated in accordance with the revised Rules.

By order and in the name of the Governer of Mysore

T.R.JAYARAMANSecretary to Government

Education Department

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GRANT-IN-AID CODE FOR SECONDARY SCHOOLS IN KARNATAKA STATE

CHAPTER IIntroductory Note

1. General purpose of Grant-in-Aid.—With the object of extending and improving secularinstructions in the State, a sum of money is annually allotted by Government for distributionas Grant-in-Aid to Schools and other Educational Institutions under private managementand Local Bodies subject to the conditions hereinafter specified.

2. Objects of Grants.—Grants are given for the following purposes.—

(a) Maintenance of Educational Institutions

(b) Acquisition of sites for bonafide purposes of Institutions;

(c) Purchasing, erecting, enlarging and improving School Buildings;

(d) School Equipments;

(e) Improvement of playgrounds and permanent fixtures therefor;

(f) Youth tours and hikes;

(g) Youth Festival and Sports Meets;

(h) Other purposes approved by Government.

3. Reservation of Discretions by Government—The Government reserve to themselvesnotwithstanding anything in the rules of this code the right to refuse, withdraw or reduceany grant at their discretion without assigning any reasons therefor.

4. Sanctioning Authciity.—All grants paid from State funds are sanctioned either byGovernment on the recommendations of the Department of Public Instruction or by theDirector of Public Instruction or by any Officer of the Department authorised by theDepartment Public Instruction in this behalf.

5. Interpretation of Rules.—The interpretation of any rule in this Code shall vest with theGovernment.

6. The rules in this Code shall be treated as supplementary to the General Rules of Expenditureand Disbursement of Grant-in-Aid laid down in the Kamataka Financial Code and where therules laid down in this Code appear to be inconsistent with provisions of the Financial Codethe rules of the atter shall prevail.

7. Appendices.—The appendices to this Code shall be treated as part of the Code and shallhave the same effect as the rules in this Code

.

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CHAPTER II

8. Definitions.—Unless the context requires otherwise, the following words and phrasesused in the Code have the meaning hereby assigned to them.—

(a) “Department” means the Department of Public Instruction in Mysore;

(b) “Director” means the Director of Public Instruction in Mysore;

(c) “Educational Institution” means the Secondary School or HigherSecondary School maintained by a Management and recognised by the

Department;

(d) “Local Body” means a duly constituted Taluk Board or MunicipalCorporation or Municipal Council or a Panchayat or any body defined

by Government from time to time as a Local Body for purpose of Grant-in-Aid under this Code;

(e) “Management” means and includes a Local Body which maintains anEducational Institution or Institutions or a registered association or aregistered body of persons which maintains a recognised Educational

Institution or institutions or the Managing Committee or the Committeesof an Educational Institution or Institutions which are registered andrecognised as such by the Department, as provided in para 12b;

(f) “Prescribed” means prescribed by the rules under this Code;

(g) “Recognised Educational Institution” means an educational Institutionrecognised as such providing approved courses of study and training

according to the prescribed rules and preparing pupils for examinationsconducted by the Department or those approved by it;

(h) “Countersigning Officer” means an officer of the Department who willexercise immediate administrative control over the Aided Institution

and who is authorised to countersign the bills for grants, etc., of theInstitution after the grants are sanctioned and before their encashmentat the Treasury;

(i) “Secondary School” means an Educational Institution impartinginstructions in the post-Primary stage upto the prescribed number ofyears and includes Standards V, VI and VII in the Composite Schools;

vide G.O No ED 9 SHS 70 20-03-70

(j) “Higher Secondary School” means an Educational Institution impartingeducation upto and inclusive of Standard XI;

(k) “Composite High School” means any Secondary or Higher SecondarySchool which is permitted to have Standards V to VII also;

G) “Approved Expenditure” means expenditure both recurring and non-recurring in the interest of the institution and approved by theDepartment;

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(m) “Authorised Cost of Maintenance” means recurring cost of maintainingthe Institution as defined in Appendix I;

(n) “Direct Expenditure” means and includes the total authorised cost ofmaintenance. It does not however include Endowments, Scholarships,Capital Expenditure on (a) Construction of Building and (b) Specialrepairs, furniture and equipment for which separate grant is paid;

(o) “Net Authorised Cost of Maintenance” means authorised cost ofmaintenance minus income from authorised fees as indicated in ChapterX.

CHAPTER III

General conditions for starting and recognition of Schools

9. General conditions for starting.—(i) The Institution shall be open to all communitieswithout any distinction of caste, creed or religion;

(ii) The Department should be satisfied that there is a need for the institution inthe locality that it does not create an unhealthy competition with an existinginstitution of the same category in the neighborhood if any

(iii) The Department should be satisfied in regard to.—

(a) the premises and the location;

(b) the accommodation;

(c) the equipment;

(d) the financial resources of the management;

(e) the number of teachers to be appointed and their qualifications;

(f) the course of studies to be taught;

(g) the rules and regulations to be followed;

(h) urinals and latrines; and

(i) any other conditions prescribed by the Department.

(a) The premises and the location.—The premises should be satisfactory from theview points of health, sanitation and the extent of space and playground required for the fulldevelopment of the institution. The location should be convenient for the children. Thenormal size of the playground is 5 acres.

(b) Accommodation.—For one Section of Standard VII.

Class room—1 room (size 18 feet by 24 feet) or as per type design for each room.Staff room—1, Office-cum-Head Master’s Room-1, Craft Room-1, Girls’ Waiting Room (ifthere are girls)-1, Library-cum-Reading Room-1.

A new building consisting of the above should be ready before the school is opened.If it is not possible, a suitable rented building may be permitted for one year. If the buildingis not ready within the year, opening of the next class or sanction of an additional sectionmay not be considered.

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Laboratory-1 (30 feet by 25 feet size).

For Standard X (one Section). Class Room-1, Games Room-1, Multi-purpose Hall-1.(25 feet by 60 feet size).

For Standard XI. Class Room-1 (30 feet by 25 feet). Additional laboratory (for ScienceSection)-1 (30 feet by 25 feet), Library Books (including Texts), worth Rs. 500 (The Library-cum-Reading Room provided for Standard VIII may be converted into a Boys Study Room)

(c) Equipment and Furniture for Standard VIII.—

Rs. Rs.

Library Book (including Text), worth 500 Science equipment 500

Maps and Charts 500 Furniture 1,500

The furniture should consists of adequate number of Chairs, tables, dual desks,almirahs, etc.,

For Std. IX Rs. For Std. X Rs. For Std. XI Rs.

Library 500 Library 500 Library 2,000Laboratory 2,000 Laboratory 2,000 Laboratory 5,000Equipment Equipment Equipment

Furniture 2,000 Furniture 2,000 Furniture 2,000

(d) Financial resources. — A Stability Fund of Rs 5000 is necessary to start theschool.The Stability Fund should be deposited in the joint name of the Director of PublicInstruction and the Chairman of the Managing Committee in a scheduled bank or Treasuryother Recognised Bank as permitted by the Department and it is to be operated only in thecase of natural calamities with the approval of the Director

The Management however be given option, if they so deposit the amount in five equalannual installment In case the amount of Stability Fund is less than Rs. 5000 (Rupees fivethousand only), the Management should not be permitted to utilise it without obtainingspecific approval of Government

(e) Staff. — It should be duly qualified and as per prescribed pattern(vide Appendix IV).

(f) Courses of Study— As prescribed or approved by the Department.

(g) Rules and regulations should be got approved by the Department.

(h) Urinals and latrines-Urinals 5, compartments for boys (2) compartments—Separately and at a separate place for girls. Latrines 3 septic type latrines. Urinals andLatrine (for staff)-1 compartment for urinals and for latrine.

Rule 10. Procedure for starting a secondary school.—Application for startingSecondary School and academic year shall be made to the D.P.I. through the DeputyDirector of Public Instruction so as to reach the Deputy Director of Public Instruction by31st October of the previous year. The application complete in all respects should be submitted

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in the prescribed form. School should not be started unless the previous permission of theDepartment is obtained. The Director of Public Instruction will communicate the decision ofthe department to the Management by 15th March. The Management should submit itsappeal to Government before 15th April if the application has been rejected or if permissionis not granted by the D.P.I. Government’s decision shall be final and no appeal shall lie on it.

Rule 11. General conditions for recognition.—(i) Every institution seekingrecognition shall be under the Management of a Committee or a Society registered under theSocieties Registration Act, 1960 or the Bombay-Public Trust Act, 1950 or any other Act thatmay be specified by Government. It shall consist of not less than 7 and not more than 13persons. It shall act in the capacity of Trustees and shall be answerable for the maintenanceof the institutions and for the observance of such rules as may be prescribed by theDepartment from time to time

(ii) The Management shall appoint a Secretary to carry on correspondence withthe Department. The Headmaster and one teacher of the School as chosen bythe Managing Committee shall be members of the Managing Committee;

(iii) In the case of a group of Schools managed by a non-official body, there shallbe one Managing Committee for the schools as a whole.

If all the schools of the group are in the same place, there shall be only oneSecretary. In other cases, there shall be one Secretary for the school at theHeadquarters of the Management; but for the Schools outside theHeadquarters, the Head of the Institution shall be the Secretary;

(iv) A Municipal Corporation or Council or Taluk Board or Panchayat shallbe considered to be a Managing Committee for this purpose;

(v) In the case of Institutions run by Local Bodies, the number of Headmastersand teachers to be included in the Management shall be determined by therespective bodies;

(vi) Every institution shall be subject to the inspection of the Department. Theinstitution shall abide be such instructions as may be issued by the Departmentfrom time to time;

(vii) All institutions shall be secular. Attendance at religious instruction, ifthereby any, should be voluntary. Such classes should not be conducted during

regular School hours.

Note: This rule is not applicable to such of the High Schools as were established prior to the academic year 1962-63 vide G.L. No. ED 17

SOH 70, dated 24th July, 1970.

(viii) The institution shall follow the approved or prescribed curricula andtext books and maintain the prescribed standard;

(ix) It shall follow the prescribed rules regarding (a) qualifications and age ofemployees, (b) number of working days in the year, (c) the maintenance ofrecords and registers and (d) sending of periodical and other returns in time;

(x) It shall follow the prescribed rules for admission of pupils;

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(xi) It shall follow the prescribed rules for the attendance, examination andpromotion of pupils;

(xii) It shall also follov/ any other directions that may be issued by thedepartment from time to time for the smooth working of the institution.

12-A. Procedure of Recognition.—(i) The application for recognition for the firsttime shall be made in the prescribed form in triplicate;

(ii) It shall be addressed to the Director of Public Instruction. One copy should besent to the Director of Public Instruction directly and the remaining two to the DeputyDirector of Public Instruction of the District concerned before the 1st August of the year inwhich it is started;

(iii) The Deputy Director of Public Instruction shall visit the school and send hisreport to the Joint Director of Public Instruction, before the end of September, and the JointDirector of Public Instruction intern may pay visit to the school, if necessary, and send hisreport to the Director of Public Instruction before the end of October. The Director PublicInstruction will communicate recognition or otherwise by the end of November;

iv) In the event of refusal of recognition a copy of the order stating the “Reasons forthe refusal shall be communicated to the Management. An appeal shall lie to the Governmentwithin 30 days of the receipt of commuincation. The decision of the Government shall befinal;

(v) In the first instance, temporary recognition if granted is tenable for one year. Thismay be renewed as decided by the Department from year to year. The Deputy Director ofPublic Instruction of the District shall renew temporary recognition year by year aftersatisfying himself regarding the working of the institution.

12-B. Procedure for Change of Management of School.—

(Issued under GO No ED 859 SLB 69 dated 27-8-70)

(i)Recognition, when granted will apply only to the classes for which it is granted, themanaging body to whom it is granted and to the particular location of the institution at thetime of recognise any change is made without the previous sanction of the Director in eitherthe management, the number of the classes or the location of the institution, the recognitionlapses;

(ii) When a recognised institution ceases to exist on the ground that it is shifted to adifferent locality or transferred to a different managing bodies without the prior approval ofthe Director such institution shall be treated as a new institution for the purposes of furtherrecognition and all the conditions applicable to the newly started schools will apply to suchinstitution;

(iii) Even if the change of management of a school is considered desirable and if theManagement intends to effect such change with the prior approval of the Director suchproposals should be submitted to the Director through the Divisional Joint Director ofPublic Instruction at least 6 months in advance of the commencement of the followingacademic year together with the following documents.—

1. A copy of the resolution of each of the two Managements, intending to transferand take over the management of the school along with its assets, liabilities and the staff of

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the school as approved by the Department (details regarding movable and immovableproperties should be listed out and enclosed as Annexure-A to the agreement while the stafflist with the service particulars of each member should be enclosed as Annexure-B.

2. An agreement on the required stamp paper agreeing to transfer the school alongwith its assets and liabilities and the staff as detailed in Annexures-’A’ and ‘B’ to the newmanagement should be furnished. A similar undertaking by ‘the new management agreeingto take over the control of the School along with its assets and liabilities and staff should befurnished. The stamp duty has to be paid by Government, if the transfer is in favour ofGovernment.

Note : In the case of Private High Schools to be taken over to the management ofLocal Bodies or vice versa, the concerned Local Bodies shall obtain theconcurrence of Government in the Municipal Administration or

Development, Housing, Panchayat Raj and Co-operation Department,as the case may be, and furnish the same along with the proposal for thechange of the Management.

(iv) On receipt of the proposal for change in management of the school in the mannerindicated in (iii) above, the Joint Director shall consider the same and transmit it to theDirector at least 4 months in advance before the commencement of the academic year.

Immediately on receipt of the proposal from the Joint Director of Public Instructioncomplete in all respects, action should be taken by the Director of Public Instruction, toconsider and pass final orders, at least one month in advance before the commencement ofthe academic year. If however, the proposal is rejected by the Department, an appeal shall lieto Government within 30 days from the date of issue of final orders by the Director rejectingthe proposal and the orders of Government on such appeal shall be final.

Rule 13. Permanent Recognition.—An Institution which satisfies the followingconditions will be considered for permanent recognition.—

(a) that it has completed five years of continuous, recognised existence,satisfactorily;

(b) It has at least 75% of trained teaching staff;

(c) The results at the Public Examinations are more than 60% continuouslyfor the last three years;

(d) The management is prompt in following rules and instruction and insubmitting statistical information;

(e) The Management has constructed its own building and the buildingsatisfies all its requirements;

(f) It has a playground measuring at least 5 acres. This conditions may berelaxed in special circumstances at the discretion of the Director.

Rule 14. Opening of Higher Standards or additional sections.—(a) No recognisedschool shall teach standard or stand higher than those for which it has been recognisedwithout the previous permission of the Department. Applications for teaching higher

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standards shall be submitted to the Deputy Director of Public Instruction and the Directorof Public Instruction before 31st December of the year prior to June in which the higherstandard is proposed to be introduced. The Director of Public Instruction will communicatesanction or otherwise before 31st March. If no order is received by 31st March, themanagement should submit an appeal to Government before 30th April. In such a case thehigher standard should be opened after the receipt of the orders of Government permittingthe same.

(b) No new division (Section) shall be opened without obtaining the orders of theDepartment An application shall be made for the same both to the Deputy Director of PublicInstruction and the Director of Public Instruction 4 months before it is to be opened. Evenafter the orders permitting the same are received, IT SHALL BE OPENED ONLY IF THENUMBER OF PUPILS IS ADEQUATE AND IF PROPER PROVISION FORACCOMMODATION, STAFF AND EQUIPMENT is made.

15. If, in the opinion of the Department, a recognised Institution ceases to fulfill atany time, the conditions of recognition, the defects shall be pointed out to the Managementwith the direction within a specified period that it shall be incumbent on the managements toremedy the defects, on the lines pointed out by the Department and to report the actiontaken within the specified time. If the action taken is, in the opinion of the Department,satisfactory, the recognition may be continued subject to such conditions as may be imposedby it. If the action taken by the management is in the opinion of the Department unsatisfactory,the Management shall be asked to show cause why recognition should not be withdrawn.If within a month of the receipt of the show-cause notice, action as directed by the Departmentis not taken, or if the explanation offered is not acceptable to the Department, the Departmentmay withdraw the recognition.”

CHAPTER IV

General Conditions of Aid Rule16. Grant-in-Aid is permissible only to those institutions which have been recognisedby the Department, It is subject to the following, conditions.—

(i) The Management shall have deposited the stability fund as indicated in Rule9(d) of Chapter III;

(ii) The Management shall credit the prescribed fees collected into the Treasuryas prescribed in Rule 69.

The other amounts collected by way of grants, donations, interest onendowments, deposits, and other items realised by the institutions shall be

credited to the accounts of the institution and shall be reflected in annualreceipts and expenditure statement of the institution.

Failure on the part of the Management or the Head of the Institution to collectand to credit the fees collected to Government funds as directed above may

entail stoppage of grants and withdrawal of recognition.

(iii) The Management shall maintain the accounts of the Institution and furnishmonthly and other periodical returns to the Department in accordance with

the prescribed rules;

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(iv) The Management shall get the accounts of the Institution audited by an auditornot conducted with the Management in any way, from the list of auditorsapproved by the Education Department;

(v) The Management shall keep the accounts of the Institution open to inspectionand audit by Inspecting and Officers deputed by the Director orby the Accountant-General or by their nominees;

(vi) (a) The Management shall appoint teachers and other staff of theInstitution in accordance with the rules prescribed in this behalf andshall observe the conditions of service prescribed therein;

(b)The Management shall make available the staff members selected by theAdditional Director of Examinations for being utilised for purposes of

Public Examinations conducted by the Department or Board. Their periodof absence in all such cases will be treated as on duty and their salaryduring that period will be admitted for grant purposes;

(vii) The Management shall report to and obtain the approval of the InspectingOfficer concerned for all appointments and charges made in the staff of theinstitution. It shall be competent for the Inspecting Officer to prohibit theemployment of any person who is not duly qualified or who, for any other

reasons to be recorded in writing is considered unfit to be on the staff. Personswho are suffering from contagious diseases or serious physical defects shouldnot be appointed by the Management as teachers in School. In doubtful casesa reference may be made to the Inspecting Officer concerned and hisInstructions obtained. An appeal against the decision of the Inspecting Officershall lie with the next superior authority whose decision shall be final;

(viii) The Management shall not spend any portion of its income includingaccumulated savings on items which are not in the interest of the institution

or meant for its development;

(ix) The Management shall not incur any fresh additional expenditure even onapproved items without the previous permission of the Department and inanticipation of obtaining aid. Such fresh expenditure may, however, be incurredprovided the item of expenditure refers to an approved item and the

management is in a position to incur the additional expenditure withoutDepartmental grant;

(x) Institutions recognised temporarily are eligible for the benefits of Grant-in-Aid laid down in the Code for the period of recognition only. Institutions

recognised permanently are eligible for the Grant-in-Aid so long as therecognition lasts and the institutions faithfully fulfill the conditions governingthe payment of the grants;

(xi) No grant will be paid for any secondary school with less than average dailyattendance of 25 pupils, in each standard ^ provided that this rule may be

relaxed by the Director in exceptional cases;

(xii) Tuition shall be free in all Grant-in-Aid schools, except in respect of failedcandidates who are re-admitted to the school. The failed candidates shall pay

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tuition fees as prescribed in Chapter X.

Schools charging tuition fees, for the regular students, or ‘charging fees higherthan the prescribed rate for failed candidates shall not be eligible for Grant-in-Aid;

(xiii) The Grant-in-Aid will invariably have effect from the month following that inwhich final orders of Competent Authority admitting the institutions to the

Grant-in-Aid Scheme are communicated or from the date of effect mentionedin the order whichever is later. 17. Reduction in Grants.—(a) Grants may be reduced by the Director of PublicInstruction after due .warning given to the Management if it is found that the provisions ofthe rules laid down in this Code are not duly adhered to and that the school has deterioratedin general efficiency. In a case, however, of a breach of an instruction or an orderissued by the Department or an infringement of the provision or rules in the case, which inthe opinion of the Department is of a serious nature, the grant may be reduced or withdrawnwithout any previous warning. Also in case of mismanagement and serious deterioration instandards of efficiency and or discipline, the grants are liable to partial reduction or totalwithdrawal without any previous warning.

18. If the Management deliberately coach up and encourage candidates to takeup examinations conducted by the Boards other than those approved by the Department,contrary to the instructions, it will be liable for disciplinary action resulting in the withdrawalof recognition and grant.

CHAPTER V

Quantum of Grants Admissible

19 (a). All grants are payable with due consideration to the requirements of eachinstitution and subject to availability of funds.

(b). Grants once sanctioned may be modified, if necessary, at the discretion of theDirector.

20. The total amount of grant payable to an institution shall not in any case exceedthe deficit between authorised expenditure and income from all sources.

21. Subject to the general conditions of aid, recognised educational institutionsshall be eligible for grants as under.—

provided, however that Government may give grants as per Rule 21(ii) to the GirlsHigh Schools from the year of start a view to encouraging Girls Education Vide G.O No ED74SHS 67 dated 3rd April 1968, and G.L No ED76 SHS 69 dated 19 February 1970, :

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VIDE G.O No ED 7 SHS 69 Dated 28 th January 1969

II. FROM FOURTH YEAR ONWARDS

(A) Maintenance Grants

(i) Salary grant.—The entire amount of salary of staff (teaching and non-teaching)at the sanctioned scales of pay and allowances subject to the approved pattern of staff asindicated in Appendix IV will be paid by way of monthly advance grant.

(ii) Grant on contingencies.—The entire expenditure incurred on approved item ofcontingencies will also be paid by way of grant subject to the limit prescribed below.—

(a) On general items.—At the maximum rate of Rs. 75 for the first section and Rs. 25 for every additional section per year for approved items;

(b) On Miscellaneous items.—At the maximum rate of Rs. 75 for the first sectiom and Rs. 25 for every additional section per year.

Note: (The approved general items and miscellaneous items of expenditure

are as detailed in Appendix II)

(c) On Home Science continuancy.—At the maximum limit of Rs. 100 for the first section and Rs. 50 for every additional section per year, in the case of institutions where Home Science is introduced as an Elective

withthe prior approval of the Department;

(d) On other charges.—Any other essential item of contingency not included in the Appendix n but purchased with the prior approval of the Inspecting Officer upto a limit of Rs.25 per annum;

(iii) Grant on maintenance and repairs of School Buildings and playgrounds.—Theentire actual expenditure incurred on the maintenance, repairs and taxes on School Buildingsowned by the management, subject to the ceiling limit calculated at the rate of Rs. 50 perannum per section of the school. This is intended- to cover the repairs and maintenance ofthe entire School Building, including Laboratory, Office, etc., and no separate maintenanceor repair charges will be admissible on this account.

Note 1. The above grant is payable only if the repairs are actually carried out duringthe year and the expenditure is supported by relevant vouchers.

2. The above provisions do not apply to rented buildings, as the upkeep andrepairs of such buildings is to be done by the owner of the building.

(iv) Grant on rent of School Buildings.—Expenditure incurred towards payment ofrent on hired School Buildings will be admitted for purposes of grant provided the inspectingauthority certifies that the- buildings are suitable for running the school. The payment ofgrant for rent should be regulated as per the a[maximum] scale prescribed below [or theamount of rent for the entire School building shall be restricted to the amount actually paidas per rental certificate issued by competent Public Works Department Authorities, whicheveris less.]

1. Schools having only one or two Sections—No grant.

2. Schools with 3 Sections—Rs. 150 per month.

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3. Schools with 4 Sections—Rs. 200 per month.

4. Schools with 5 Sections—Rs. 250 per month.

5. Schools with 6 Sections—Rs. 300 per month.

6. Schools with more than 6 Sections—

For the first Six Sections—Rs. 300.

For Sections Seven to twenty at Rs. 25 per Section.

For Sections above twenty—Nil.

Maximum rent payable to the School is Rs. 650 per month.

Notes: 1. Management shall have the option to treat such of the buildings asrented buildings as have been built entirely out of loans either fromGovernment or from Private sources or both vide G.O. No. ED 97, SHS

67, dated 18th October, 1968. (This order will come into force from

1967-68).

2. Where buildings owned by the Managements are used by the Institutionsfor running High School Classes, grants may be sanctioned on accountof rent to the extent of 5 per cent of the capital cost of the building subjectto the maximum limit of 75 per cent of the scale prescribed in Rule21(II)(A) (iv) of the Grant-in-Aid Code for Secondary Schools.

vide G.O. No. ED 49, SHS 67, dated 18th October, 1968

(This will effect from1967-68).

3. (a) Where buildings are hired exclusively for purposes of housing HighSchool Classes, grant on rent should be regulated as per scale prescribedin Rule 21-II(A)(iv) of the Grant-in-Aid Code;

(b) Where buildings are constructed entirely out of loans raised either fromGovernment or from private sources or from both, grant on rent should

be regulated as per Rule 21-II(A)(iv) of the Grant-in-Aid Code. Thenotional rent to be determined for buildings of this category should beregulated as per scale prescribed for hired buildings in sub-paragraph(iii)(a) above, i.e., as per scale prescribed in Rule 21-II(A)(iv) of the Grant-in-Aid Code. Once the loan amount is fully discharged the grant on rentshould be regulated as per Note 2 to Rule 21-II(A) of the Grant-in-AidCode;.

(c) Where buildings are owned by the Managements grant on rent shouldbe regulated as per note 2 to Rule 21-II(A)(iv) of the Grant-in-Aid Code

vide G.O. No. ED 104, SHS 69, dated 9thApril, 1970

(B) Grants on buildings, equipment and play grounds.—The grant for theseitems will be admissible if the expenditure is incurred, with the priorapproval of the Competent Authority, i.e., Director of Public Instructionor Joint Director of Public Instruction or Deputy Director of Public

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Instruction on erecting, purchasing, enlarging or re-building of the SchoolBuilding; acquisition of sites, improvement of playgrounds; constructionof open theatres, gymnasium, stadium or sports pavilion andpurchase of equipment for the school. The grant admissible is 50 percent of the actual approved expenditure incurred on these items In thecase of construction of School Buildings the grant is limited to Rs. 1 lakhfor the entire School Building.

Note: If the expenditure is incurred on the above items from out of the Sports Fund or other accumulated funds of the Schools, no grant is admissible on such expenditure.

(C) Youth Tours and Hikes

Full cost of T.A. and D.A. of teachers accompanying the students subject to thelimit of 1 teacher for every 25 students and 1/3 of the rail or bus fare for student provided themanagement has taken the previous approval of the Department. The fares admissible willbe calculated on the basis of concessional rates admissible.

(D) Grants on special experimental projects for qualitativeimprovement

The Director of Public Instructor may sanction at his discretion out of savings,within the sanctioned provision, grants not exceeding Rs. 300 to selected and deservingschools which undertake special experimental projects or special types of academicprogrammes aimed at qualitative improvement.

CHAPTER VI

Procedure for the Sanction of Grants

22. Maintenance Grants.—Grants are fixed on the basis of the actual authorisedcost of maintenance of each financial year. The grant due for a year will accordingly besanctioned after the audit report on the accounts of that year is received and scrutinised bythe Deputy Director of Public Instruction. Such sanctions will be accorded by 1st Octoberof the following year.

23. In order that the institution may not suffer for want of Funds, monthly advancegrants equal to the salary of the approved staff is sanctioned according to the provisions ofRule 21 in Chapter VI.

24. Detailed procedure for sanction and drawal of grants is indicatedin Chapter VII.

25. Building Grants.—(a) The Management should own a site for the constructionof the building and produce a Non-Encumbrance Certificate.

(b) Application for grants should be made in the prescribed form with the plans andestimates prepared in accordance with the specifications stipulated by the DepartmentalRules regarding floor area of class rooms and cubical content, laboratory, workshops, etc.They should be sent to the Joint Director of Public Instruction in the first instance, so as toreach him on or before the 30th April of each year. On their receipt the Joint Director of PublicInstruction will conduct such scrutiny as he may consider necessary in each case and aftersatisfying himself that the assistance is justified, sanction the grant admissible where he is

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empowered to do so, or submit the application to the Director of Public Instruction with hisrecommendation. The Director of Public Instruction will sanction applications which arewithin his powers and submit others to Government for sanction.

Note: The powers o f Joint Directors of Public Instruction and the Director of Public Instruction in this behalf are found in the Manual of Financial Powers.

(c) The application should explain clearly the need for the building with reference tothe number of pupils and the various courses which have need introduced;

(d) Before the grant is sanctioned, the Department must be satisfied that the meansrelied upon for meeting the management’s share have actually been raised and are available,a declaration to this effect being appended to the applications;

(e) In case the concerned authority thinks that the application deserves consideration,the plans and estimates shall be sent to competent Public Works Department authoritieswithin a month’s time for approval, in case any modification suggested, the plans andestimates shall be returned to the management within 3 months after the receipt of theapplication for making necessary modification. A month’s time shall be allowed for makingthis modification. After the revised plans and estimates are received, they shall be referredto the concerned authority of the Public Works Department and the plans and estimatesfinally approved by the Public Works Department shall be sent to the concerned DepartmentalOfficers on or before 30th September;

(f) Before sanctioning the grant, the management shall be required to execute a non-alienation deed of property concerned in the form prescribed for this purpose;

(g) The sanction of grant shall be communicated to the management on or before14th November;

(h) The construction of the building may then be taken up in accordance with theapproved plans and estimates;

(i) The construction of the building may be entrusted to the registered contractorson sealed tender system and the charges paid to the Public Works Department if any, will beconsidered as an item of approved expenditure;

(j) Grants may be paid in four installments as the construction work progresses. Thefirst installment shall generally become payable when about a quarter of the estimatedexpenditure has been incurred. The grant may be claimed on a bill on the basis of a valuationcertificate along with the work bills duly certified by the Public Works Department. The billwill become payable after countersignature of the sanctioning authority. The bill ready forencashment will be returned to the management not later than two months from the date ofreceipt of the bill;

(k) Use of building.—In the case of buildings for which grants are given, it shall becompetent for the Director of Public Instruction to forbid the use of such buildings or anyportion thereof for such purposes as are considered by him to be inconsistent with theobject of the grant;

(l) Claims of Government.—If a building for the acquisition, construction, extension,alteration or repair of which a grant has been drawn ceases to be used for educational

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purposes approved by Government prior to the expiration of forty years from the date ofpayment of the last installment of the grant, the management shall refund to Governmentsuch portion of the grant as may be determined by Government. This will apply also to landswhich cease to be used for educational purposes prior to the expiration of forty years fromthe date of payment of the last installment of the grant or delivery of possession of the landfor the acquisition of which a grant has been drawn or which have been given free or atconcession rates. If the management fails to make such refund, Government may summarilytake possession of the building or land till the amount is refunded or recover the amount bysuch means as they may think fit. The Management shall execute a bond to this effect in theform prescribed by Government;

(m) Amount to be recovered.—The amount to be recovered from the managementunder the preceding rule, in any case, shall be equal to “The total Government Grant multipliedby (40 minus the number of years during which the building has been used for approvedpurposes) divided by 40”. The management concerned shall pay the amount to be fixedbefore the expiry of three months from the date of demand.]

26. Grant for Equipment.—(i) The applications for equipment grant should reachthe Director of Public Instruction on or before the end of July;

(ii) The application shall indicate the need for the equipment and shall be accompaniedby details about the number, description and price of each article along with the details ofexisting similar articles;

(iii) The sanctioning authority may sanction the aid for purchase of such articles orequipment as it considers necessary and check the purchases made during inspection;

(iv) One of the conditions of grant for equipment will be the articles or equipment arenot diverted for purposes other than those for which the equipment is intended and a stockaccount of the same maintained;

(v) The articles should be purchased through approved firms on the tender system;

(vi) Grants may be claimed on bills in the prescribed form. The bills should beaccompanied by vouchers duly receipts. The bills become payable after countersignatureof the sanctioning authority.

27. Equipment of Gymnasia, Stadium and Sports, Pavilions Playgrounds, Open Airand Indoor Theatres.—The rules of procedure prescribed in regard to general equipmentshall also apply to these items.

28. Grants for Youth Tours and Hikes.—Applications should be made six weeksbefore the proposed date for the tours and hikes. These should be undertaken only afterapproval.

CHAPTER VII

Accounts procedure for sanction and drawl of Grants

29. The institutions admitted to the benefits of Grant-in-Aid will maintain CashBooks and subsidiary registers in the manner indicated in Appendix III. All cash transactionsconnected with the Institutions either directly or indirectly should find a place in theseregisters. Cases of doubt should be referred to the Joint Director for decision.

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30. The Institutions will furnish in Form 4, a true summary of the transaction enteredin these registers quarterly to the Deputy Director of Public Instruction concerned in theform prescribed. The quarterly summary of accounts will be accompanied by subsidiarystatements of specified class of receipts and charges and be dispatched so as to reach theDeputy Director of Public Instruction on or before the 10th of the following month of eachquarter.

31. Deputy Director of Public Instruction will scrutinise these accounts and intimatethe result to the Institutions by the 15th of the 2nd following month of each quarter.Disallowances or defects advised as a result of such scrutiny should be reimbursed to theaccounts of the institutions or remedied as the case may be, within month of such advice.Where disallowances advised are challenged, by the Management, the Joint Director ofPublic Instruction shall decide the issue and pass orders within a month. A further appeal tothe Director of Public Instructions may be made within a month. The Director of PublicInstruction’s decision is final.

32. The Grant-in-Aid towards the maintenance charges of such institutions will bedetermined with reference to the actual authorised cost of each year as stated in Chapter V.The figures thereof will be worked out provisionally in the Deputy Director of PublicInstruction’s Office, with reference to the account returns sent by the institutions andfinalised on the basis of the audit report for the year furnished by the Auditors approved bythe Department.

33. The audit report on the accounts of a year is due in the Deputy Director of PublicInstruction’s Office not later than 30th June of the following year. Soon after the receipt ofthe report, the maintenance grant admissible for the year will be worked out by the DeputyDirector of Public Instruction concerned and sanction order issued in terms of Article 161,K.F.C. 1958 on or before 1st October. The Deputy Director of Public Instruction shouldcertify in their salary bills for the month of October, that the proposals received for sanctionof maintenance grants with all the requirements and particulars have all been sanctionedand that there are no cases pending disposal in his Office. Copy of the sanction order will becommunicated in Form 5 to the Institution, to the Accountant-General, to the Joint Directorof Public Instruction and two copies to the Director of Public Instruction (Accounts) and(Administrative Branch). The sanction order will indicate inter alia the maintenance grantfixed for the year, the advance grants already drawn by the Institution to be adjusted therefrom and the net excess to be recovered or shortage to be paid in the next bill. The grants willbe drawn in Form 1.

34. The following certificate will be furnished in the order sanctioning the final grantfor each year issued by the Deputy Director of Public Instruction “Certified that theconditions attached to the grant were fulfilled by the institution during the year”.

35. Grants towards non-recurring expenditure are sanctioned as and when the needthereof arises in the prescribed manner.

36. The maintenance grant other than salary for the year will not be released, unlessthe Audit Reports (in Form 2) for the previous year have been received in the DeputyDirector of Public Instruction’s Office, i.e., on or before the 31st July each year. The reportsshould be sent in a complete form duly signed by the management and certified by theapproved Auditor to the Deputy Director of Public Instruction. However, the Director ofPublic Instruction has power to order the release of the maintenance grant due in August, in

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anticipation of receipt of the Audit Report, as a special case, provided that he is satisfiedthat the institution is rendering its quarterly accounts correctly and punctually and complyingwith the audit requirements promptly.

37. All appointments, promotions, contingent and other charges requiring theapproval of the Deputy Director of Public Instruction concerned should be reported to himand his approval obtained before any commitment is entered into by an Aided Institution inthat behalf. The approval should be recorded in the form of an Order in an Office Order Bookmaintained by the management and numbered serially for each financial year. Leave, normalincrements, etc., sanctioned by the management under the powers vested in them shouldalso be entered in this order book maintained by the management in the form of an OfficeOrder. The claims for pay and allowances of staff should have cross-reference to the entriesmade in the Office Order Book.

38. Sanctions to charges not relating to emoluments of staff may be entered in aseparate Office Order Book.

39. A list of contingent and other charges which do not require approval of thecountersigning officer is furnished in Appendix II. All other charges are to be incurred onlyafter obtaining the approval of the countersigning Officer.

40. The countersigning Officer, i.e., the Deputy Director of Public Instruction willcommunicate his approval of the charges in Form 3 and simultaneously keep a copy of thesame in the file relating to the Institution for verification at the time of fixing the final grants.

41. The Institutions shall get their accounts audited annually by a. certified auditorfrom among the list of certified auditors approved by the Director of Public Instruction. TheAuditors are required, among other, to look into the points specifically mentioned on theAudit Report Form 2 and any other points intimated by the Director of Public Instructionand the Deputy Director of Public Instruction and furnish remarks as to the result of theirscrutiny. The Audit Report will be in Form 2.

42. In the Deputy Director of Public Instruction’s Office the Audit Reports will bescrutinised with reference to the actual expenditure as already reported by the Institutions,discrepancies noticed in those accounts in the annual local audit by the certified auditors,explanations furnished by the Managements to the Audit Objection raised in Central andLocal Audit, and the remarks of the Countersigning Officer in regard to the manner inwhich the .Institutions are observing the conditions of Grant-in-Aid. If the position issatisfactory, the grants due on the basis of the final accounts cf the year will be sanctionedas per Rules 19 to 21. Such orders should be issued soon after the receipt of the audit reportstogether with-a disallowance memo indicating the reasons for disallowances, if any, forpurpose of grant.

43. The Director will arrange to get the account records of the aided Institutionsinspected locally by the Accounts Staff of the Department once in two years. During suchInspection, a selected month’s transactions should be subjected to minute test audit and allinfringement of rules or orders pointed out to the management for explanation.

44. The Director will submit a report to Government on or before 1st January everyyear indicating to what extent the local inspection of the account of aided institutions by the

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Departmental accounts staff has been done and whether the condition of the accountsmaintained at the institutions can be considered satisfactory. If there are any points onwhich orders of Government are required, they will be specifically mentioned in the reportsand Government orders sought.

CHAPTER VIII

General Conditions of Service

45. Appointment—Applications shall be invited by advertisement by themanagement in respect of vacancies of more than six months’ duration. A copy of theadvertisement shall be sent to the concerned Joint Director of the Division.

(a) Applications will be considered by a Selection Committee consisting of therepresentatives of the Managing Committee, Head of the Institution and one Educationistnominated by the Managing Committee. The Selection Committee shall recommend a panelof names and arrange them in the order of merit in respect of each appointment and theManaging” Committee shall make the appointment. If the Managing Committee make theappointment not in accordance with the order of merit they shall record the reasons inwriting, subject to the approval of the Department. Preference shall be given totrained teachers. Teachers adequately qualified to teach the subject concerned shall beappointed.

(b) The salary of pensioners re-employed in aided educational institutions, ifany will be regulated in accordance with the service rules prescribed by Government forsuch category of persons. No person above the age of 60 years shall be continued orentertained.

46. Amendment of Rule 46 to the Grant-in-Aid Code.—(i) Persons working in Non-Government Middle, Primary or Elementary Schools who are qualified for appointment asteacher in the Non-Government High Schools under the same management may be givenpreference for appointment on promotion as teachers in Non-Government High Schools bythe Selection Committee constituted for such appointments under Rules 45 and 46 of theGrant-in-Aid Code;

(ii) If a teacher is promoted in terms of sub-rule (i) above, his initial pay may be fixed at theminimum of the time scale of the higher post, provided that he is drawing less than theminimum or if he is drawing in the lower post a pay equal to or more than the minimum of thetime scale of the higher post, then his initial pay be fixed at the stage next above the pay,drawn in the lower post;

(iii) The above rules are also applicable to the non-teaching Staff working in non-Government High Schools when they are promoted as II or I Division Clerks from the Cadresof Peons and II Division Clerks respectively provided that they are, otherwise, duly qualifiedfor such promotions.

vide G.O No ED 124 SLB SLB 69 dated 11-02-70

47. (a) Persons appointed in a permanent vacancy should be appointed on probation fora year, after which they will be made permanent, provided their work is found satisfactory. Atthe time of initial appointment the teacher shall execute a bond to serve the institution for aperiod of 2 years. In the event of unsatisfactory work or misbehavior during the period ofProbation the teacher’s services may be terminated after giving one month’s notice.

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Note: Where Secondary Schools are entitled to post of First Division Clerkaccording to the Staff Pattern prescribed in Appendix IV of the Grant-in-Aid Code, the same may be filled up by promotion of the Senior-most IIDivision Clerk, provided he has rendered not less than five years of Servicein the Institution and his work and conduct are, otherwise satisfactory.

vide G.O No ED 124 SLB dated 11-02-70

47. (b). The teacher completing the period of probation satisfactorily shall be confirmedin the vacancy.

48. The management may make temporary appointments the duration of which isless than 6 months without calling for applications.

49. Vacation Pay.—Temporary teachers who have worked until the closing of the schoolsfor the annual vacation for at least 200 days in the school year shall be entitled to summervacation pay provided that they are not serving in leave and deputation vacancies and thatthey were on duty on the last working day before the vacation. In the case of the terminationof services of the teachers on or before the last working day, the reasons for the same shallbe reported by the Management to the Joint Director and his approval obtained. Anyquestion arising there from shall be decided by the Joint Director of Public Instruction.

50. Leave Rules.—The leave rules applicable to employees in Government Schoolsshall apply to the employees of the Aided Secondary Schools.

51. Rules of Discipline.—Rules of conduct and discipline may be issued from timeto time by the Management provided these are not repugnant to the General Rules ofConduct laid down by Government.

52. Termination of Services Punishment— (i) The age of superannuation of asteacher shall be 58 years vide G.O.No ED 59 SES 66 dated8th June 1966.His service mayhowever be extended on Re-employment basis by the Director of Public Instruction on therecommendation of the Management upto 60 years provided that a teacher may voluntaryretire after a period of 30 years of service

Note: 1 This provision is also applicable to non-teaching staff vide G.L.No ED 61 SET 64dated18th November 1964

Note: 2 In respect of persons appointed prior to the date of issue of the revised G..A Code31 st January 1962 the rules hither to obtaining in different intergraded areas be applied in sofor as they relate to the question of the age of retirement vide G.O.No ED 55 SES 62 dated16thOctober 1962

ii) If the date of superannuation of a teacher falls during the school year after twomonths from the commencement of the term the period of service of the teacher shall ordinarilybe extende upto the end of the School year

(iii) The services of a temporary teacher may be terminated by the Management atany time without assigning any reason. Employees both permanent and temporary whowish to resign should give one month’s notice in advance or in lieu thereof surrender onemonth’s salary to the Management;

(iv) The services of permanent teacher may be terminated on the grounds ofsubordination, inefficiency, neglect of duty, misconduct, moral delinquency, contagious

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disease or for any other cause or causes which make the teacher unsuitable for retention inservice provided that before such termination is made, due enquiry shall be made by anEnquiry Committee appointed for the purpose. Before such an enquiry is held, theManagement shall have obtained his explanation on the charges and shall have reportedthe conduct of such enquiry to the Inspecting Officer, after obtaining the explanation.During the enquiry, the teacher shall be given an opportunity to defend himself by means ofa written statement, as well as by leading evidence if any. In case the teacher does notpresent himself before the Enquiry Committee after due, notice ex parte decision will begiven which will be binding on the teacher. The Enquiry Committee shall consist of threepersons two of-whom will be persons nominated by the Management and the third the Headof a Training Institution (Training College or School) appointed by the Joint Director ofPublic Instruction;

(v) If, after such enquiry, the decision of the Enquiry Committee is to the effect thatit is undesirable to continue his service, the teacher may be dismissed forthwith without anynotice whatsoever;

(vi) It shall be competent for the Management to suspend the teacher during thecourse of the enquiry with the previous approval of the Joint Director of Public Instructionbut the teacher may be given subsistence allowance at the scale that may be approved bythe Department, during the period of suspension, the cost thereof being included under“Maintenance for purposes of grant”;

(vii) In all cases of termination of service after enquiry the findings of the enquiryand the reasons for termination shall be recorded and a copy sent within a week to the JointDirector concerned by registered post acknowledgement due and also to the permanentaddress of the teacher;

(viii) The teacher shall be free to make an appeal to the Joint Director of PublicInstruction against the order of termination provided that it is filed within 30 days of thereceipt of the letter sent by registered post referred to in para (vii) supra. The appeal shall bedecided by the Joint Director of Public Instruction within three months from the date of theappeal. A final appeal shall lie to the Director of Public Instruction within 30 days from thedate of receipt of the decision of the Joint Director of Public Instruction. The decision of theDirector shall be final. It will be communicated to the teacher within 3 months-from the dateof the appeal. If for special reasons the enquiry takes a longer time, the Director shouldsubmit a report to Government giving reasons for the delay ,and obtain an extension of timefor the disposal of the appeal. However, in no case should the period exceed 6 months;

(ix) The order of the Director on appeal shall be binding on the Management;

(x) The Department may at any time call upon the management to hold an enquiryagainst any teacher and take action as indicated in the previous paragraphs. The teacherconcerned shall be given an opportunity to defend himself in the manner noted in para (iv);

(xi) Notwithstanding anything stated above Government shall have full powers tocall for the records if necessary and pass such suitable orders as they deem fit.

53. Private Tuition.—(a) Heads of Schools should not undertake any private tuition.They may however, undertake part-time educational work in private institutions with thepermission of the Management of their own school;

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(b) Every teacher must obtain the previous permission of the Head of the Schoolbefore he undertakes any private tuition. He should submit to the Head of the School astatement showing the names of the pupils to whom he has been giving tuition, the periodfor which he is giving tuition each day, the standards in which they are studying and theamount of remuneration received. The number of tuitions undertaken by a teacher shouldnot exceed two, the number of pupils should not exceed five in all and the hours of tuitionshould not exceed two hours per day for each teacher;

(c) No teacher will be allowed to conduct directly or indirectly any coaching classeson a remunerative basis to prepare pupils to the internal or external examination of SecondarySchools. When the number of pupils taking private tuition from a teacher for internal orexternal examination exceeds five, it shall be deemed to be a coaching class;

(d) The Head Master should maintain a Register of private tuition given by teachersin the School showing the names of the pupils, the standards and schools in which they arestudying and the remuneration for each tuition in respect of each teacher. This registershould be signed by teachers concerned. The Head Master shall furnish this information tothe Inspection authority at the time of Inspection whenever required;

(e) Any infringement of the rules under this section either on the part of the teacheror the Head Master will result in disciplinary action being taken against them.

54. Private work and extra-curricular activities.—All teachers shall, during theperiod of their services employ themselves, honestly and efficiently under the orders of theHead of the School and shall not, on their own account or otherwise, directly or indirectly,carry on or be concerned in any trade or business without having first obtained the permissionof the management and the Department. In addition to the ordinary school work, teachersmay be required to participate in all extra-curricular activities of the school including socialeducation.

55. Items of work and attendance.—(a) The full-time teachers should be present onthe school premises during the school except for the daily recesses. Part-time teachers shallbe present at the school premises during the period allotted to them in the time-table;

(b) All full-time teachers shall work for a minimum period of 20 hours per weekexcluding those connected with co-curricular and extra-curricular activities;

Note : Approval of appointments of full time Physical Education Teachersand Craft Instructors etc., should be made strictly in accordance with theprovision made in the Staff Pattern in Appendix IV irrespective of the workload of 20 hours per week in respect of full time teachers as laid down inRule 55(b) of the Grant-in-Aid Code, as these teachers are concerned withco-curricular activities and are not obliged to put in the minimum work-

load of 20 hours per week.

vide G.L No ED 35 SLB 70 dated 03-04-70

(c) The Head of the School shall have discretion to reduce the teaching work ofteachers in higher classes and increase the teaching work of those in lower classes by twoperiods, not exceeding an hour and a half per week, provided the average of 20 hours perteacher is not affected thereby:

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(d) Provision should, however, be made for a fair and equitable distribution of workto all teachers as far as possible.

56. Submission of representation.—All representations of whatever nature from ateacher in connection with his employment or in connection with the school to the.Management or to the Department shall always be addressed through the Head of theSchool. If no reply is received within a period of 2 months he may address the Managementor the Joint Director concerned, direct.

57. Staff not to engage in political agitation.—The staff of an Institution which isreceiving grant and which is recognised by the Department shall not engage in politicalagitation of any kind directed against the authority of Government or in any agitation orGovernment which is or may be accompanied by or result in ill-feeling between differentsections of the community or give expression in any way to opinions which may tend toexcite feelings of political disloyalty or disaffection against the Government.

58. If any employee of an Aided Institution is elected as a Member of the StateLegislative Assembly, State Legislative Council, Loka Sabha, Rajya Sabha, Taluka Board,Municipal Council, or any other autonomous body, an intimation of the same shall be sentby the employee to the Management and by the Management to the concerned Joint Directorwithin a month of his or her election.

59. Transfer of teachers from one Aided Institution to another Aided Institution.—When teachers already in employment in one Aided Institution are transferred to someother Aided Institution under the same Management, their previous service may be takeninto consideration and their salary that was admitted for grant in the previous institutionmay also be given to the teachers. When teachers of one Aided Institution are transferred toanother Aided Institution under different Managements, in the State or outside, their previousservice may be taken into consideration and the salary admitted in the previous institutionmay also be given provided, previous permission of the Director is obtained. The Directorshall give such permission after examining the certificates, as regards the service and thesalary paid in the previous institution, issued by the Inspecting Officers of the District orDivision concerned.

60. The staff shall be given the benefits of Pension, Provident Fund, Insurance,Gratuity and other benefits, which may be sanctioned by Government from time to time.

CHAPTER IX

Procedure for payment of provisional salary grants

61. The payments made under the rules in this chapter shall be treated as purelyprovisional payments subject to re-adjustment from the final grants for the period concernedon account of salary grants and non-salary grants as may be finally fixed under the rules inthis Code.

62. Claims on account of pay and allowances of Teaching staff and non-teachingstaff shall be shown in separate sections in the pay bill. Separate sub-totals of each columnof the bill shall be struck for the two separate sections of the bill and a grand total for the twosections put together shall also be shown. The total amount of all deductions and the totalamount of the net sum payable to the employees shall be expressed both in words andfigures.

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63. Each employee of the school shall open a Savings Bank account in his name withthe nearest State Bank of India or the State Bank of Mysore or any one of the approvedScheduled Banks or the Post Office. All such S.B. Accounts of the employees of the institutionshall be opened in only the Bank or Post Office as the case may be. In addition the HeadMaster of the Institution in this official capacity as head of the institution shall open anotherS.B. Account for operating the authorised deductions like L.I.C. premiums. Provident Fund,advance, etc.

64. All claims for salary grants shall be duly endorsed for payment to the Bank/PostOffice with which an account has been opened under Rule 63.

65. All payments towards provisional Grant-in-Aid, under the rules in this Chaptershall be passed for payment by the Deputy Director of Public Instruction in favor of theBanks for credit to respective Post Office S.B. Accounts as follows.—

(a) The net amount of pay and allowances due to each one of the employeesshall be arranged to be credited by the Bank/Post Office to the S.B.Accounts of the respective employees;

(b) The total amount of deductions towards Insurance Premium, ProvidentFunds, Advances, etc., shall be arranged to be credited by the Bank to theS.B. Account opened in the name of the Head Master of the school in hisofficial capacity.

Note: In the case of S.B. Accounts opened in Post Offices the Deputy Directorof Public Instruction shall issue two separate crossed cheques one forthe total net payable amount to be credited to the individual S.B. Accountsof the employees and another for the total amount of the deductions tobe credited to the official S.B. Accounts of the Headmaster of the School

66. The amounts credited to the Official S.B. Account opened in the name of theHeadmaster of the school may be withdrawn by him by means of crossed Account Payeecheques only for payment to the parties or institutions or Government according to thenature and details of the deductions. A certificate to the effect that the amounts credited toofficial S.B. Accounts of the Headmaster have been remitted to the respective accounts andacknowledgements shall be obtained from the Bank and placed on record by the DeputyDirector of Public Instruction concerned.

67. The Banks shall be advised by the Deputy Director of Public Instruction concernedthat withdrawals in cash shall be permitted from the account opened in the name of theHeadmaster of the school in his official capacity. An acceptance of such an advise shall beobtained from the Banks and placed on record by the Deputy Director of Public Instructionconcerned.

68. Bills for pay and allowances of staff of aided institutions shall be preferred inForm 6 by the Head Master of the school. The rules relating to the preparation of pay billsas laid down in the Karnataka Financial Code shall be observed as they may be applicable.The Certificate printed on the pay bills regarding the maintenance of service records, leaveaccounts, etc., shall be duly attested by the Drawing Officer of the institution.

69. (a) The following fees collected during the preceding month shall be invariablycredited into the Treasury under the Head of Account XXII Education, F. General, J.

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Miscellaneous on or before the 10th of the following month and the Treasury/Bank challanin support of the credit, shall be attached to the pay bill for that month submitted to theDeputy Director of Public Instruction concerned for payment. If the challan is not enclosedthe pay bill shall not be passed for payment by the Deputy Director of Public Instruction.Unless a certificate to the effect that no fees were due to be collected is attached, providedhowever that the new schools started on condition of “No Maintenance Grants” for the firstthree years shall be exempted from crediting the fees into the Treasury till they being to thereceive maintenance grant as per Rules vide G.O. No. ED 37 SHS 68, dated 31st May, 1968.

(i) Betterment fees;

(ii) Admission and Re-admission fees;

(iii) Fines;

(iv) Tuition fees from failed students;

(v) Tuition fees from students of Standard XI

(b) The Deputy Director of Public Instruction shall take due notice of any amountslargely in arrears and may, after giving due warning, stop grants if collections and credits donot improve.

70. An absentee statement in Form 7 showing the names of the absentees and the in-charge arrangements made in place of absentees as prescribed in Article 120 of the KarnatakaFinancial Code shall be appended to the Establishment Pay Bill.

71. The rules in the Karnataka Financial Code in regard to claims relating to firstappointments, arrears of leave salary, increments, etc., shall be followed in preferring suchclaims.

72. (a) The Pay Bills shall be submitted to the Deputy Director of Public Instructionconcerned in quadruplicate. They should be prominently marked as “Original”, “Duplicate”,“Triplicate” and “Quadruplicate” in red ink. Only the original copy of the bill shall be signedin full and the other three copies shall be merely initialed by the Drawing Officer.

(b) The claims of only such employees whose appointments have been approved bythe Deputy Director of Public Instruction concerned shall be included in the pay bills. If anynew appointments of qualified persons are made then such claims should be invariablyaccompanied by a proposal for their approval by the Deputy Director of Public Instructionfailing which they will be disallowed. Such disallowances if any, will have to be clearlyindicated by the Deputy Director of Public Instruction in all the four copies of the pay bills.

(c) Any arithmetical mistake noticed in the pay bills may be corrected by the DeputyDirector of Public Instruction under proper attestation. Such corrections shall be carried outin all the four copies of the bills. The pay bills shall not be returned for such corrections tothe Institution, as this would delay payment to the staff.

73. The Establishment Pay Bills submitted by the Head Masters of the schools shallbe properly scrutinised by the Deputy Director of Public Instruction before they are passedfor payment.

Note: Supplementary claims more than six months old involving large amounts i£., above Rs. 500 in each case should be got scrutinised by

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the Inspecting Officers with reference to the original records of the institution before they are passed for payment by Deputy Director of Public Instruction.

74. (a) After due examination, the pay bills shall be passed to the extent permissibleand shall have an authorisation on all the four copies of the bill in the following form:

Countersigned for Rs. .................................(in figures) Rupees. ...............................

.......................................(in words) Please pay to. ........................................... .for credit to the

respective S.B. Accounts.

Deputy Director of Public Instruction.

(b) The authorisation referred to in sub-rule (a) shall bear the full signature of theDeputy Director of Public Instruction on the original bill, the other three copies being merelyinitialed. Such pay bills of aided institutions shall be distinctly stamped as “Advance Grant-in-Aid bills”, In addition, these bills should be correctly classified as indicated below.—

“28. Education B-Secondary F-Direct Grant to-non-Government Secondary Schools.”

(c) The Deputy Director of Public Instruction shall forward an advice to the Bank/Post Office in Form 8.

75. (a) The Establishment Pay Bills prepared in the manner indicated in the foregoingrules shall be submitted so as to reach the office of the Deputy Director of Public Instructionon or before the 20th of the month.

(b) The actual attendance upto the 15th of the month shall be taken into account andin the absence of information to the contrary, the attendance for the rest of the month maybe presumed to continue to be good and the bill completed on that basis.

(c) If the attendance presumed for the latter half of the month should vary, thecorresponding variations in the quantum of pay and allowances of the employee shall beclearly indicated in the pay bill for the following month, and recovered by short-payments.

(d) The pay bills due to be submitted to the Deputy Director of Public Instruction onor before the 20th of the month as laid down in sub-rule (a) shall be processed for paymentand the passed bills forwarded to the Banks concerned not later than the 28th of the monthso as to enable the bank , to credit the salaries to the accounts of the respective employeesbefore the 5th of the following month at the latest.

(e) In the case of schools where the employees have opened Post Office SavingsBank accounts in Head Post Office/Sub-Post Offices, the Deputy Director of PublicInstruction will after countersigning the bill present it at the District Treasury at hisHeadquarters and obtain cheques/R.T.Rs. endorsed in favor of the Head Post Master of thePostal District to which the Sub-Post Office where the school employees have openedaccounts is attached, along with the second and third copies of the salary grant bill, bymuddam or Registered Post, to facilitate the Head Post Master to intimate the Sub-PostOffices concerned regarding the details of employees, Savings Bank Account Nos. andamounts to be credited to their accounts. One copy of the bills will be returned to theDeputy Director of Public Instruction by the Post Master duly endorsed.

76. Notwithstanding anything contained in the above Rules, the Deputy Director ofPublic Instruction and other Officers empowered by the Director of Public Instruction shall

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have the power to pay the monthly bills in cash direct to the employees either through theHead Master, Correspondent or through the Departmental Officers.

CHAPTER X

Fee structure in Secondary School

77. (a) Tuition shall be free in Aided Secondary Schools upto and inclusive ofStandard X provided, however, failed students who are re-admitted shall pay tuition fees atthe rates prescribed below.—

Standard VIII Rs. 4 p.m. for 10 months

Standard IX Rs. 5 p.m for 10 months

Standard X Rs. 5.50 p.m. for 10 months

(b) In Standard XI a tuition fee of Rs. 6 p.m. for 10 months payable in monthly installmentsfrom June to March, shall be charged.

78. The scale of fee levied in aided schools should not be less than that in theGovernment Institution of the same grade.

79. The admission and re-admission fees in each case at Re. 1 will be charged in allschools.

80. Medical Inspection Fees.—Medical Inspection fees at the rate of Re 1 perannum shall be collected in Schools where medical inspection is introduced.

81. The Medical Inspection fees shall be earmarked for Medical Inspections inaccordance with rules for the conduct of Medical Examination as prescribed by theDepartment. -A separate account shall be maintained for the purpose by the Management.Doctors for this purpose may be appointed by the Management.

82. Sports and Reading Room Fees.—The following shall be the rates of Sportsand Reading Room fees.

Standards VII to XI.—Rs. 3 Sports Fees and Rs. 2 Reading Room fees per annum.

83. The Sports and Reading Room Funds shall be earmarked for these purposesand deposited in an. approved or scheduled Bank, the Savings Bank Account of GovernmentTreasury or a Post Office.

84. Laboratory Fees.—A Laboratory Fee of Rs. 1 per term in a year shall be levied.

85. Visual Education Fees.—In Schools that come under the Audio Visual EducationScheme, fee will be collected at Re. 1 per annum.

86. The Institution may also levy the following fees with the previous permission ofthe concerned Joint Director of Public Instruction.—

(a) Association or Union Fee;

(b) Magazine Fee;

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(c) Examination Fee for printing of question papers.

CHAPTER XI

87. Loans.—Loans for construction or purchase of School Buildings and hostels maybe given to aided management on the following conditions.—

(a) The management shall own a suitable site and produce satisfactoryevidence of title to it free of encumbrance;

(b)The maximum period for the repayment of the loan shall be 20 years andshall carry interest at the rate fixed by Government at the time of sanctionof the loan. The number of installments in which the repayment of the

loan and interest to be made shall be indicated in the Order sanctioningthe loan. Interest shall be charged on the loan from the date of drawl ofthe first installment of the loan. Government shall also prescribe the rateof penal interest in case of default in the repayment of the loan;

(c) The Department should be satisfied about the ability of the managementfor the repayment of the loan according to conditions of the loan;

(d) The management shall assign the site, the building and, if considerednecessary by the Department its other assets also as security for thepayment of the loan;

(e) The conditions regarding plans and estimates and procedure for theconstruction of the buildings shall be the same as for the construction ofthe buildings under Grant-in-Aid in Chapter VI;

(f) The loan shall be paid in four quarterly instalments and the productionof bills relating to the work completed woks certified by the PublicWorks Department . The first installment shall be paid in advance,adjustments being made if necessary in the succeeding

quarterly payments.

The loan shall be paid in four half yearly installments and the productionof bills relating to the work completed woks certified by the PublicWorks Department . The first installment shall be paid in advance,adjustments being made if necessary in the succeeding

half yearly payments.

Note: The first instalment shall be released after verification of title andregistration of deed. The second installment shall be released after theconstruction of work comes up to the basement level and certified assuch by the Public Works Department Authorities. The third installmentsshall be released after the building has reached the roof level, certified assuch, by the Public Works Department Authorities. The fourth and finalinstalments shall be released after the roofing is put up.

The half-yearly instalments, may however ,be released even earlier if theauthorities releasing the loan with the progress of construction.

The construction of the building shall be completed within a period oftwo years from the date of disbursement of the first half-yearly instalment,

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unless this time limit is extended by the Sanctioning Authority in writingafter satisfying about the reasons for delay.

(g)The Government Grant for the construction of the School Building andthe loans to be sanctioned should not together exceed 75 per cent of theestimated cost of the school building.

(h)The repayment of loans shall be effected in installments and the modeand number of installments shall be indicated in the Order (fixed onhalf-yearly or yearly basis). Repayment of these loans shall commencetwo years after the first installment of the loan is disbursed, the firstinstallment of repayment becoming due in the 25th month from the monthof drawal of the first installment of the loan. But should it appear thatthere is undue delay on the part of the debtor in taking out the 2nd orsubsequent installments of a loan and that the building remained in anincomplete condition and was unsuitable for use Government may onthe recommendation of the Director of Public Instruction declare theloan closed and order repayment of principal, to begin along with penalinterest;

(i) The rate of interest shall be as fixed by Government from time to timeunder Article 190 of K.F.C. 1958. The rate of penal interest shall be 4 percent in excess of ordinary interest as prescribed in Government OrderNo. FD 4 BCA 65, dated 30th November, 1965. The Government reserveto themselves the right to order recovery or adjustment of the loan outof the grant due to the Management.

APPENDIX I

[See Rule 8(md)J

Description of the Items of Expenditure coming under Authorised Costof Maintenance

The following items are authorised for purposes of admitting the maintenance grant.—

(a) Salaries, Dearness Allowances, Part-time pay and allowances or anyother approved allowance at scales and rates not higher than thoseobtaining in Government Institutions and Honoraria paid to approved

employees on the teaching clerical and ministerial staff;

(b) Leave allowances admissible as per rules;

(c) Extra-cost on account of allowance to Substitutes;

(d) Pay and allowances to teachers deputed for training courses by theDepartment;

(e) Cost of Maintenance of School Building including white-washing, colorwashing and painting upto a limit calculated at Rs. 50 per Section per

annum if incurred with the previous approval of the Inspecting Officer.No expenditure on repairs to buildings for which rent is claimed isallowed for grant as such repairs are to be done by the owner;

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(f) Contingent Expenditure as defined in Appendix II;

(g) Cost of raw materials required for craft and vocational subjects, if incurredwith the previous approval of the Inspecting Officer;

(h) Cost of articles of equipments of laboratories and workshop and dailywages paid to skilled workers, if incurred with previous approval of theInspecting Officer;

(i) Rent, Taxes and Insurances Charges.—

(1) Rents of buildings as per rates indicated in Chapter V;

(2) Local taxes on account of School Buildings are admissibleprovided they are actually paid by the managements;

(3) Insurance Charges on account of School Buildings purchased orconstructed by the management with or without the financial

assistance from Government;

(j) Fees for the Annual Audit of the Accounts of the institutions by approvedprivate auditors not exceeding the rates prescribed below.—

(1) Secondary Schools with a strength of 1,200 and above Rs. 150;

(2) Secondary Schools with a strength of 800 to 1,199 Rs. 100;

(3) Secondary Schools with a strength of 400 to 799 Rs. 75;

(4) Secondary Schools with a strength of less than 400 Rs. 50.

Notes: 1. These fees are payable only after the relevant audit report is accepted bythe Countersigning Officer.

2. The auditors for this purpose will be the Auditor approved by the Directorof Public Instruction for the purpose.

(k) Prizes.— Charges connected with the prize distribution , etc., are notadmissible for the assessment of grant. However the actual cost of prizesmay be paid out of Sports and Reading Room Funds;

(l) Repairs to furniture and equipment upto 5 per cent of the total directexpenditure, provided the expenditure is incurred with previousapproval of the Inspecting Officer;

(m) Purchase of furniture and equipment upto 5 per cent of the total directexpenditure, provided previous approval of the Inspecting Officer isobtained;

(n) Other Miscellaneous Items.—The Items mentioned below are admissiblefor grant provided that expenditure is not met out of Reading Room and SportsFunds.—

(i)School Garden. — Reasonable expenditure on the Maintenanceof a School Garden;

(ii) Scouting.— Charges on account of Scouting, Subscriptionto Scouting Magazine, etc., are not admissible for the

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maintenance grant of school;(iii) Printing Charges. — Printing charges on account of

advertisements or the recruitment of teachers;(iv) Subscription to Newspapers.—The subscription to approved

newspapers and periodicals;(v) Co-operative Stores. — Expenditure on account of an

allowance to a teacher managing the students. Co-operativeStores is admissible for grant, if the allowance is actuallypaid to the teacher from the school fund and not eitherdirectly or indirectly from out of the funds of the Co-operative Stores. But, if the Co-operative Stores are beingworked at a profit, the allowance of teacher should bedebited to it and no grant should be allowed on it;

(vi) Drawing Grants.— The expenditure on Drawing subjectis inadmissible if separate grant is paid in this behalf;

(vii) Arrears Expenditure.—Except with the approval ofthe Director, the expenditure for any previous period

incurred during the year and included in the expenditureof that year on which the grant is based is inadmissible;

(viii) Medical Charges.— Reasonable expenditure on medicines such as Iodine, Boric Powder, First-aidKit, etc., is admissible;(o)Any other items or items of expenditure treated by Government as

authorised for purposes of grant. Note: Expenditure incurred on any of the above items is not admissible for grantwhen grant is assessed under Rule 21, but when grant is assessed under Rule 20the above items shall be reckoned for assessing the net authorised expenditure videG.O. No. ED 91 SHS 69, dated 25/28th November, 1969.

APPENDIX II[See Rules 21(b) and 39]

Approved List of items under Contingent Expenditure I. General

Cost of purchase of the following Contingent Articles1. Chalk Piece2. White Paper3. Buff Paper4. Penholder5. Nibs6. Lead Pencil7. Red and Blue Pencil8. Pins9. Thabalk Thread10. Blotting Paper11. Tags

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12. Flat File13. Ink14. Needles15. Thread Reels16. Candle17. Match Box18. Sealing Wax19. Duster Cloth20. Typewriter Ribbon21. Carbon Paper22. Stamp Pad23. Erasers24. Stencil Sheets for Office use25. Stencil Ink Tube26. Envelopes27. Gem Clips28. Pad Ink29. Exercise Books and Note Books30. Rubber Stamps31. Broomsticks32. Wastepaper Baskets33. Electric Bulbs34. Printing of letter-heads, circulars, rules and regulations,

prospectus and other printing charges upto reasonable limit.35. Conveyance Charges.—Reasonable expenditure on conveyance for schoolpurposes from the school contingency.

II. Miscellaneous1. Repair to Cycle2. Repairs to Typewriter and School Clock3. Repairs to Locks4. Postage5. The cost incurred on printing of question papers and letterheads includingstenciling of question papers in excess of the amount collected for the purposeunder Rule 10, Chapter X.6. Railway Freight7. Light and Water Charges for School Purposes8. Purchase of Forms and Registers9. Binding Charges of Fee Registers10. Phenyl11. Any other item or items provided the total cost of such items does not exceedRs. 5 per Section. Note: (1) Expenditure on new items requires the previous sanction of the

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Countersigning Officer. (2) Forms and Registers required for school use and available at the

Government Press should in all cases be obtained from the GovernmentPress. Use of manuscript forms in such cases is prohibited.

(3) Receipts for cash received on whatever account on behalf of the SchoolInstitution should be issued in printed receipt books, the Managementshall keep an account of receipt books printed, used and in balance.

(4) Contingent expenditure not covered by these rules will be disallowed for recovery.

APPENDIX III[See Rule 29]

List of Account Registers to be Maintained1. Cash Book and Abstract Cash Ledger2. Register of Fund and other deductions3. Acquaintance Roll4. Register of Contingent Charges5. Account Book of Postage6. Stock and Issue Register of Stationery Articles7. Register of Permanent Stock (other than Science)8. Register of Permanent Stock—Science Section9. Register of Audit Objections10. Treasury Bill Book11. Attendance Register of Staff and Menials12. Register of Valuables and Valuable Documents13. Admission Fee Collection Register14. Tuition and Other Fee Collection Registers15. Fee Abstract16. Stock Register of Printed Receipt Books17. Register of Free and Half Free-Studentship18. Register of Refund of Fees19. Register of Miscellaneous receipts like Donations, Laboratory Fees, UnionFees, etc.20. Register of Collections towards Examination Fees, Printing Answer Books,etc.21. Account Register of Sports and Reading Room Funds22. Stock Account of Sports Articles23. Issue Register of Sports Articles24. Register of Magazines and Newspapers subscribed for25. Account Register of Poor Boys’ Fund26. Library Accession Register27. Catalogue of Library Books28. Library Issue Register29. Order Books of Appointments, Grant of Leave, etc., of Staff30. Register of Breakages31. Register of Increments Sanctioned32. Register of Service Books

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33. Account Register of Loss of Fee Income34. Register of Special Charges Notes - (1) The Director has powers to prescribe the forms in which the Registers are to be maintained and also additional Registers. Where no special forms are prescribedby him for a particular Register, the corresponding forms use in Government schoolsshould be adopted.

(2) Cash Book.—This Book is an important initial record of cash transactionsoccurring from day to day. Every entry in it should be madesimultaneously with the transactions and attested by the Head of Office under hisdated initials. This does not apply to the receipts, payment of salaries, etc., for whichsubsidiary Registers are kept and in which the transactions are entered individuallyas they take place in such cases, only the daily totals of the subsidiary Registers, should betaken to the cash book at the close of each day. If any transaction is omitted to beaccounted for on the day it took place, it should not be enteredsubsequently under the same date by means of an interpolated entry. It s h o u l dbe accounted for in the cash book on the day the omission is noticed withnecessary remarks regarding its omission in the first instance under theattestation of the Head Master.

(3) In every aided institution, a stock register of Account Register should bemaintained. On the outer cover of each Account Register, the description of theRegister, the number of the volume, the dates on which the volume was begun andclosed should be written. All the pages of the Register should be numbered serially.Erasures and over-writing in any Account Register or Cash book are absolutely forbidden,If any correction be necessary, the incorrect entry should be cancelled neatly in red ink andthe correct entry inserted. Each such correction or interpolation made should beauthenticated by the Head of the school setting his dated initials against each.

APPENDIX IV[See Rules 9 and 21]

STAFF PATTERNThe following is the Pattern of Staff in all Recognised Secondary Schools

Head Masters(1) Schools with 4 Divisions or less One Head Master in the Grade of Rs. 200—350(2) Schools with more than 4 Divisions One Head Master in the Class II

Scale of Rs. 250—500Note : The Head Master to be appointed should be a trained graduate with a

minimum teaching experience of five years.The requirement of teaching staff in Secondary School (excluding the Head Master) shall beregulated in proportion to the Pupil-Teacher Ratio of 40 : 1 and the number of standards orsections and the Craft or Special Subject taught. Bifurcation of a section shall be on thebasis of strength exceeding 80 on rolls and with an average attendance of 70.

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TEACHERS

FULL TIME

NON-TEACHING STAFF

1. Schools with upto two Divisions 1 Part time teacher with an allowanceRs. 50 p.m. for clerical work.

1 Attender-cum-Peon 1 Peon-cum-Watchman

2. Schools with 3 to 5 Divisions 1 II Division Clerk

1 Attender 1 Peon-cum-Watchman 1 Peon

3. Schools with 6 to 9 Divisions 1 II Division Clerkhaving a strength upto 450 1 Librarian-cum-Clerkpupils 1 Attender

Types of TeachersOne

SectionTwo

SectionThree

SectionsFour

SectionsFive

Section

Schools with Six and beyond

Graduate Assistant 1 1 3 4 5MastersKannada Pandit -- — 1 1 1Physical Instructor — — 1 1 1Craft Teachers — — 1 1 1Hindi Teachers — — - 1 1

At 11/2 full timeteacher per SectionExcluding HeadMaster, parttimeteachers beingconsidered as half eachpurposes of calculation.

Kannada 1 1 — — —

Samskritha 1 1 1 1 1

Urdu 1 1 1 1 1

Arts/Science Teachers — 1 — — —

Physical Instructor 1 1 — — —

Hindi 1 1 1 — —Craft Teachers 1 1 — — —

PART TIME

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1 Peon1 Peon-cum-Watchman1 Peon-cum-Sweeper

4. Schools with more than 9 1 First Division Clerk-cum-Divisions and with a strength Accountantof 451 to 700 pupils 1 II Division Clerk-cum- Typist

1 Librarian-cum-Clerk1 Attender-cum-Peon1 Peon1 Watchman-cum-Peon1 Peon cum-Sweeper

5. Schools with more than 14 1 First Division Clerk-cum-Divisions and with a strength Accountantof 701 to 1000 pupils 1 II Division Clerk-cum- Typist

1 IIDivisionClerk 1 Librarian 2 Attenders

3 Peons1 Watchman-cum-Peon1 Peon cum-Sweeper

Note : If any non-teaching staff in excess of the above pattern is employedin schools with a strength of more than 1,000 pupils, the expenditureon such additional staff should be borne entirely by the

Managements.

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

NOTIFICATION

Issues Amendment to Grant-in-aid Code for Secondary Schools in Mysore State re.Grant of rent to School buildings owned by Management.

Read.— 1. G.O. No. ED 13 SHS 67, dated 17th June, 1967.

2. G.O. No. ED 97 SHS 67, dated 18th October, 1968.

3. G.O. No. ED 49 SHS 69, dated 9th June, 1969.

4. G.L. No. ED 73 SHS 69, dated 4th July, 1969 to the AccountantGeneral in Mysore, Bangalore.

5. Letter No. E7(G1) 10-113/67-68, dated 6th January, 1970 from

the Director of Public Instruction in Mysore, Bangalore.Government are pleasedto make the following additions to Rule No. 21, Chapter V of the Grant-in-Aid Codefor Secondary Schools in Mysore State.—

(i) Add the word ‘Maximum’ between the words ‘the’ and ‘Scale’appearing in the fifth line of Rule 21-II(A)(iv);

(ii) Add the sentence after the word ‘below’ at the end of Rule 21- II(A)(iv)— ”or the amount of rent for the entire School building shall berestricted to the amount actually paid as per rental certificate issuedby ‘competent Public Works Department authorities whichever is less”;

(iii) Add as Note No. 3 to Rule 21-II(A)(iv) as follows.—

“(a) Where buildings are hired exclusively for purposes of housing High School classes, grant on rent should be regulated as per

scale prescribed in Rule 21-II(A)(iv) of the Grant-in-aid Code;

(b) Where buildings are constructed entirely out of loans raisedeither from Government or from private SOUTHS or from both,grant on rent should be regulated as per Rule 21-(II)(A)(iv) ofthe Grant-in-aid Code. The notional rent to be determined forbuildings of this category should be regulated as per scaleprescribed for hired buildings, in sub-paragraph (iii)(a) above,i.e., as per scale prescribed in Rule 21-II(A) (iv) of the Grant-in-aid Code. Once the loan amount is fully discharged t hegrant on rent should be regulated as per Note 2 to Rule 21-II(A) of the Grant-in-aid Code;

(c) Where buildings are owned by the Managements grant onrent should be regulated as per Note 2 to Rule 21-II(A) (iv) ofthe Grant-in-aid Code.”

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the roof level, certified as such by the Public Works Departmentauthorities. The fourth and final instalments shall be released

after the roofing is put up.

The half-yearly instalments may, however, be released even earlier, if theauthority releasing the loan is satisfied with the progress of construction.

The construction of the building shall be completed within a period of twoyears from the date of disbursement of the first half-yearly instalment, unlessthis time-limit is extended by the sanctioning authority in writing aftersatisfying about the reasons for delay.”

Insert new sub-rule (h).—The repayment of loans shall be effected in instalmentsand the mode and number of instalments shah be indicated in the order (fixed on half-yearlyor yearly basis). Repayment of these loans shall commence two years after the first instalmentof the loan is disbursed, the first instalment or repayment becoming due in the 25th monthfrom the month of drawal of the first instalment of the loan. But should it appear that there

from the month of drawal of the first instalment of the loan. But should it appear that thereis undue delay on the part of the debtor in taking out the 2nd or subsequent instalments ofa loan and that the building remained in an incomplete condition and was unsuitable for use,Government may, on the recommendation of the Director of Public Instruction declare theloan closed and order repayment of Principal, to begin along with penal interest.

Insert new sub-rule (i).—The rate of interest shall be as fixed by Government fromtime to time under Article 190, M.F.C. 58. The rate of penal interest shall be 4 per cent inexcess of ordinary interest as prescribed inient Order No. FD 4- BC 65, dated 30thNovember, 1965. The rvernment reserve to themselves the right to order recovery oradjustment of the loan out of the grant due to the management.

This issues with the concurrence of the Finance Department vide their U O. NoteNo. FD 4469/W and S/I/69, dated the 24th Decemher l969.

Rule 87, Sub-rule (b).—Add the following to the existing sub-rule.—

“The number of installments in which the repayment of the loan and interest is to be made shall be indicated in the order sanctioning the loan.Interest shall be charged on the loan from the date of drawal of the first installment of the loan. Government shall also prescribe the rate of penal interest in case of default in the repayment of the loan”.

Sub-rule (f).—Insert the following in place of the existing sub-rule.—

“The loan shall be paid in four half-yearly installments on the productionof bills relating to the work executed duly certified by the Public WorksDepartment authorities. The first installment shall be paid in advance,adjustments being made, if necessary, in the succeeding half-yearly payments.

Note : The first installment shall be released after verification oftitle and registration of deed. The second installment shall be released after theconstruction of work comes up to the basement level and certified as such by thePublic Works Department authorities. The third instalment shall be. released afterthe building has reached

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKASubject : Creation of two categories of Head Masters in non-Government

Aided Secondary Schools in the Grade of Rs. 275—550 andRs. 175—450 plus a Special Pay of Rs. 25 per month.

Order No. ED 145 SLB 70, Bangalore, dated 17th December, 1970

With reference to the letter No. E7(G1) Aim. 146/69-70, dated 31st October,1970 from the Director of Public Instruction in Mysore, Bangalore, on the subjectnoted above, the Governor of Karnataka is pleased to sanction the following revisedscales of pay applicable to Head Masters/Head Mistresses in non-Government AidedSecondary Schools in Kamataka State with effect from 1st January, 1970.—

1) Head Masters/ Head Mistresses of Rs. 275-25-550-EB- 25-550.full-fledged High Schools having allStandards (VII to X or XI)irrespective of the number ofsections or divisions in eachStandard.

(2) Head Masters/Head Mistresses of Rs. 175-10-275-15-350-EB-20-450newly started High Schools whichplus a Special Pay of Rs. 25 per

These revised scales will be admissible subject to the condition that theteacher posted as Head Master/Head Mistress should be a graduate with B.Ed.,degree or equivalent qualification.

An amendment to this effect will be issued separately to the Grant-in-AidCode for Secondary Schools.

This order issues with the concurrence of the Finance Department vide theirU.O. Note No. FD 3991 FS, dated llth December, 1970.

By order and in the name of the Governer of Mysore A.V.Mirza Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

Subject : Creation of two categories of Head Masters in Non-GovernmentAided Secondary Schools in the Grade of Rs. 275—550 andRs. 175—450 plus a Special Pay of Rs. 25 per month.

Ref : Government Order No. ED 145 SLB 70, dated 17/24th December,1970.

Order No. ED 145 SLB 70, Bangalore, dated llth January, 1970

CORRIGENDUM

Substitute the pay scale viz., “Rs. 275-20-375-EB-25-550 in place of “Rs. 275-25-550-EB-25-550” mentioned against Category I i.e., Head Masters/Head Mistressof full-fledged High Schools having all Standards (VIII to or XD irrespective of thenumber of sections or divisions in each Standards in Government Order No. ED 145SLB 70, dated 17/24th December, 1970

By order and in the name of the Governer of Mysore

A.V.Mirza Under Secretary to Government

Education and Youth Welfare Department

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

Subject : Creation of two categories of Head Masters in Non-GovernmentAided Secondary Schools in the Grade of Rs. 275—550 andRs. 175—450 plus a Special Pay of Rs. 25 per month

Ref : 1.Government Order No. ED 145 SLB 70, dated 17/ 24th December, 1970.

2. Corrigendum No. ED 145 SLB 70, dated llth January, 1970.

3. Letter No. E7(G1) Alln. 146/69-70, dated llth February 1971from the Director of Public Instruction in Mysore, Bangalore.

Corrigendum No. ED 145 SLB 70, Bangalore, dated 19th February, 1971

Please read the date of issue of Corrigendum No. ED 145 SLB 70, dated llthJanuary, 1970 as “llth January, 1971”.

By order and in the name of the Governer of Mysore

A.V.Mirza Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 77(c)]

Subject :Levy of Betterment fee in Schools—Orders regarding.

Older No. ED 149 SOH 69, Bangalore, dated 26th December, 1970

With reference to the letter No. E7(Gl)-11582-lll/69-70, dated the 22nd January,1970 from the Director of Public Instruction in Mysore, Bangalore, on the subjectcited above, the Governor of Karnataka is pleased to issue an amendment to Rule 77of the amended Grant-in Aid Code for Secondary Schools:

The following shall be added.as.—Sub-rule (c) to Rule 77 —

(c) (i) A betterment fee of Rs. 10 per annum shall be levied in StandardsVIII to X from all regular students, who come under the purviewof free secondary education and from the students of Standard XI ofHigher Secondary Schools who are in receipt of full or halffreeships subject to the following exceptions.—

(a) The children of political sufferers whose parents’annual income does not exceed Rs. 3,600 shall beexempted from liability to pay this fee;

(b) All orphans with no income and who reside in therecognised orphanages, shall be fully exempted from

the levy of this fee;

(c) Students belonging to scheduled castes andscheduled tribes shall also be fully exempted fromthe liability to pay this fee;

(ii) This fee shall also be levied in all non-Government Secondary Schoolsunder private management and local bodies, both aided and / orrecognised;

(iii) This fee shall be collected from students in two equal instalments ofRs. 5 each, the first instalment being collected in August and the secondinstalment in November every year;

(iv) The penalties for non-payment of this fee shall be the same as thoseprescribed for non-payment of other special fees and tuition fees inrespect of failed students.”

By order and in the name of the Governer of Mysore

A.V.Mirza Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[Rule 2II)(A)(iv)]

Subject : Grant of rent of School Building owned by the Management -Amendment to Grant-in-Aid Code for Secondary Schools in

Karnataka State.

Order No. ED 7 SHS 71, Bangalore, dated 16th March, 1971

According to the existing provisions in the Grant-in-Aid Code for SecondarySchools, buildings which are owned by the Managements and used by the Institutionsfor running High School Classes are entitled to claim Grant-in-Aid on rent, to theextent of 3% of the capital cost of the building subject to the maximum limit of 50% ofthe scale prescribed in Rule 21(II)(A)(iv) of the Grant-in-Aid Code for SecondarySchools.

2. There have been repeated representations from Managements throughoutthe State that this limitation on the Grant-in-Aid admissible in respect of rent onowned buildings is causing great hardship to them. No Managements will comeforward to erect buildings of their own for accommodating Secondary Schools, unlessthese provisions are liberalised.

3. In order to remove this disincentive and to enable Managements to embarkupon the construction programme of their own buildings, the Governor of Karnatakais pleased to direct that Note 2 below Rule 21(n)(A)(iv) be deleted and in its place thefollowing Note be substituted.—

“Where buildings owned by the Managements are used by the institutionsfor running High School Classes, grants may be sanctioned on account of rent to theextent of 5% of the capital cost of the building subject to the maximum limit of 75% ofthe scale prescribed in Rule 21(II)(A)(iv) of the Grant-in-Aid Code for High Schools”.

4. This issues with the concurrence of the Finance Department—vide theirUnofficial Note No. FD 156 SCR 71, dated 2nd February, 1971.

By order and in the name of the Governer of Mysore

A.V.Mirza Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rules 9 and 21]

Subject: : Amendment to Grant-in-Aid Code forSecondary Schools-Appendix IV—Staff Pattern—

Ref : 1. G.O. No. ED-13-SHS-67, dated 17th June, 1967, sanctioningamendments to Grant-in-Aid Code for Secondary Schools inKarnataka State.

2. Letter No. EST 1836, dated 28th March, 1960, from the SpecialOfficer for School Reorganisation, Bangalore.

3. Letter No. E7(CG1) 13430-35/69-70, dated 18th September, 1970,from the Director of Public Instruction in Mysore, Bangalore.

Order No. ED 203 SLB 60, Bangalore, dated 17/24th December, 1970

The Governor of Kamataka is pleased to accord approval to amend the Grant-in-Aid Code for Secondary Schools as follows.—

Substitute the figure ‘4’ for ‘3’ appearing under columns “Three Sections”and “4 to 5 Sections” against Graduate Assistant Masters, in Appendix IV (Rules 9and 21)—Stag Pattern on page 29 of Amendments to Grant-in-Aid Code for SecondarySchools in Karnataka State

The Note appearing at the end on page 30 be numbered as Note 1.

Add the following as Note 2:

“Note 2.—If the work load of Graduate Assistant Teachers at the rate of 26periods each per week as per the revised syllabus warrants the appointment ofadditional hands, 4 graduate teachers instead of 3 may be allowed in Schools having3 to 5 Sections”.

By order and in the name of the Governer of Mysore

A.V.Mirza Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[SeeRule 12(A)(i)]

Subject : Delegation of powers - Recognition to the newly started non-Government Secondary Schools— Delegation of power to Joint

Directors of Public Instruction of Divisions.

Order No. ED 88 DPI 71, Bangalore, dated 18th May, 1971

With reference to the Director of Public Instruction in Mysore, Bangalore letterNo. E7 73419 141/70-71, dated 25th February, 1971, on the subject mentioned above,sanction is accorded to the delegation of powers to the Joint Directors of PublicInstruction of Divisions to accord first-time recognition to newly started temporaryHigh Schools in their Divisions subject to their observing all the conditions laiddown in Chapter III of the Grant-in-Aid Code, Government Orders and theinstructions issued by the Director of Public Instruction in Kamataka, Bangalorefrom time to time in this behalf

By order and in the name of thePresident of India

M.I.HUSSAIN Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rules 20 and 21-II-A(iv)]

Subject : Amendment to Grant-in-Aid Code for Secondary Schools—Issueof orders—regarding.

Order No. ED 52 SHS 70, Bangalore, dated 22nd September, 1971

With reference to the letter No. E7(G1) 133-84/69-70, dated 12th August, theDirector of Public Instruction, Bangalore, on the subject noted above, sanction ishereby accorded to the following amendments to the Grant-in-Aid Code forSecondary Schools.—

Add the Note below Rule 20:

“Note: When grant is assessed as per the provisions of Rule 20, the items of“Note: When grant is assessed as per the provisions of Rule 20, the items ofexpenditure included in Appendix I shall be considered admissible for grant and toreckon the deficit between the authorised expenditure and income from all sources.When grant is assessed as per provisions of Rule 21, the items included in AppendixI but not included in Chapter shall be ignored and only items in Chapter V shall betaken into consideration.”

After the existing clause (d) of Rule 21-IKA) the following clauses be added.—

“(e) 50% of the expenditure towards the purchase of raw materials forCraft if incurred, with the prior permission of the Deputy Director ofPublic Instruction, subject to the condition that the sale proceeds of thefinished goods should not be less than the cost price of the raw materialspurchased and is shown as income.

(f) Annual audit fees for getting the School Accounts audited by approvedauditors not exceeding the rates prescribed below.—

1. Secondary Schools with astrength of 1200 and above. Rs. 150

2. Secondary Schools with astrength of 800 to 1199. Rs. 100

3. Secondary Schools with a strength

of 400 to 799. Rs. 75

4. Secondary Schools with astrength of less than 400 Rs. 50

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Note : (i) These fees are payable only after the relevant audit report is acceptedby the Countersigning Officer.

(ii) The Auditors for this purpose will be auditors approved by Director ofPublic Instruction for the purpose.

(iii) Where the audit of the Institution under private management isconducted by the State Accounts Department as in the case of TownMunicipal Council High Schools the audit fees will be limited to theaudit charge prescribed by the State Accounts Department.

(g) Repairs to furniture, equipment, etc., if incurred with the prior approvalof the Deputy Director of Public Instruction with a ceiling of Rs. 100

per Section;

(h) The advertisement charges actually incurred with a ceiling of 4advertisements in a year (Financial) and limited to a total amount

of Rs. 150 per year;

(i) Expenditure on Travelling Allowance f or attending meetings of theBoard of Head Masters or meeting convened by the Department, etc.,as per provision in Kamataka Civil Services Rules, such expenditure

being restricted to only 4 meetings during a year; being restricted toonly 4 meetings during a year;

(j) Telephone Charges to the extent of the minimum charges per month ifthe telephone has been installed with the prior permission of theDirector of Public Instruction.”

These amendments will be operative from the year 1971-72.

This issues with the concurrence of Finance Department liafejheir U.O. NoteNo. FD 4257/W-I/71, dated 7th September, 1971.

By order and in the name of the Governer of KARNATAKA

(Sd ) Under Secretary to Government

Education and Youth Welfare Department

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OFFICE OF THE DIRECTOR OF PUBLIC INSTRUCTION IN KARNATAKA,BANGALORE

[See Rules 17(a) and 21-1]No. E7 (Gl) MGT-4/75-76, dated 4th August, 1975

To

The Accountant-General,Bangalore.

Sir

Subject :Payment of ad hoc grant to newly-started Non-GovernmentSecondary Schools started during 1973-74.

Ref : OAD-III/a/74-75/806-807, dated 25th March, 1975.

With reference to the above, I write to state that while granting permission tostart new non-Government Secondary Schools during 1973-74 under this OfficeMemo No. E7(E) 573-18/72-73, dated 14th June, 1973 and subsequent memos thecondition laid down is that no maintenance grant be paid for a period of five years,whether it is a Boys High School, Girls High School, or Co-education High School.

As per G.O. No. ED 43 SHS 71, dated 1st April, 1972 (vide copy enclosed) anamendment has been issued to Rule 21-1 of the Grant-in-Aid Code for SecondarySchools to the effect that in the absence of maintenance grant, token ad toe grant forthe first five years calculated for the ten months at the rate of tuition fees prescribedin the Chapter X on the basis of the average attendance of pupils during the academicyear is payable to such newly started Secondary Schools.

In case of Secondary Schools which are not eligible for maintenance grant,tuition fee has to be reimbursed by the Department in the form of “ad hoc” grant witha view to provide free Secondary Education to students studying in newly startednon-Government Secondary Schools.

In view of the above it is clear that the intention of the Department is tosanction token ad hoc grant to newly started non-Government Secondary Schools forthe first five years in the absence of payment of maintenance grants. This procedureis being followed all these years in respect of newly started non-GovernmentSecondary Schools in the State.

Yours faithfully,

Sd

FOR DIRECTOR

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rules 17(a) and 21-1]

Subject : Amendment to Grant-in-Aid Code for High Schools—Issue of.

Order No. ED 43 SHS 71, Bangalore, dated 1st April, 1972

Read: Government Order No. ED 13 SHS 67, dated 17th June, 1967.

Preamble:

Government have issued executive order under letter No. ED 76 SHS 69,dated 19th February, 1970 directing the Director of Public Instruction not to sanctionmaintenance grant to the newly started High Schools for a period of five yearsexcepting the Girls High Schools.

2. Government have also issued executive order under letter No. ED 15 SGL63, dated 6th August, 1973 directing the Director-of Public Instruction to effect penalcuts as indicated therein for the Maintenance Grants of Schools having poor resultsat the S.S.L.C. Examinations with effect from the Financial Year 1963-64.

3. Government have now considered it desirable to introduce the above ordersas amendments to the Grant-in-Aid Code for High Schools.

ORDER

Please read the following as Rule 21-1 of the Grant-in-Aid Code for SecondarySchools (Re-printed Edition 1971) as below.—

“21-1. For the first five years after the School is recognised:

Token ad hoc grant for the first five years calculated for ten months at the rateof tuition fees prescribed in Chapter X on the basis of average attendance of pupilsduring the academic year provided, however that Government may give grants asper Rule 21-11 to the Girls High Schools from the first year.

Below Rule 21 and above the Heading maintenance grants, for the existingwords “II-From Fourth year onwards” read ‘II-From Sixth year onwards”.

Percentage of cuts to be applied to the grants of the Schools.

Urban Area Rural Area

1. Schools having percentage of passesat 10% or less than 10% 10% 7%

2. Schools having percentage of passesabove 10% but not more than 20% 71/2% 5%”

By order and in the name of the Governer of KARNATAKA

K.H.KRISHNA SINGH Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Ruk 65(c)]

Subject : Amendment to Grant-in-Aid Code for High Schools—Disbursement of salaries to staff in Aided Schools.

Read : (1) Letter No. DAXB/AI/136/71-72, dated 31st July, 1971 fromthe Accountant-General, Karnataka, Bangalore.

(2) Letter No. E7 (Gl) 1174-231/71-72, dated 29th December, 1972from the Director of Public Instruction, Bangalore.

Preamble:

The Accountant-General, Mysore, Bangalore has pointed out that as the payand allowances of the teaching staff as well as non-teaching staff of the Aided Schoolsare paid from Government funds from June, 1967 and the amounts are credited to theindividual, Savings Bank Accounts of the staff members as per the procedure laiddown in Rule 65 of the Grant-in-Aid Code, it is necessary to obtain acknowledgementof the institution concerned for having received the Grant-in-Aid. Accordingly theDirector of Public Instruction has suggested an amendment to Rule 65 of the Grant-in-Aid Code for high schools.

Order No. ED 56 SHS 71, Bangalore, dated 29th January, 1973

The following may be added as sub-rule (c) to Rule 65 of the Grant-in-AidCode for Secondary Schools.—

“The Head of the Institution shall record in the bill to be sent to Treasury/Bank/Post Office a pre-receipt to the effect that a sum of Rs. . . .has been received asGrant-in-Aid by credit to the account of teaching and non-teaching staff”.

This issues with the concurrence of Finance Department vide their U.O. No.FD 62/W-I/73, dated 15th January, 1973.

By order and in the name of the Governer of KARNATAKA

K.H.KRISHNA SINGH Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 16-A]

Subject : Amendment to Grant-in-Aid Code for Secondary Schools inKarnataka State - Issued.

Order No. ED 350 SLB 74, Bangalore, dated 4th October, 1974

Government of Karnataka are pleased to amend the Grant-in-Aid Code for SecondarySchools in Karnataka State as follows.—

Add the following as Rule 16-A.

“No High School/Higher Secondary School shall be eligible for grant underthese rules if an employee of such institution.—

(i) engages himself or participates in any demonstration which isprejudicial to the interests of the sovereignty and integrity of India,the security of the State, friendly relations with neighbouring or foreignStates, public order, decency or morality, or which involves Contemptof Court, defamation or incitement to an offence;

(ii) becomes a member of or otherwise associates with any political partyor any organisation which takes part in or subscribes in aid of orassists in any manner, any political movement or activity;

(iii) contests any election to or becomes a Member of any House of theState Legislature or any House of the Parliament or any LocalAuthority”.

By order and in the name of the Governer of KARNATAKA

K.H.KRISHNA SINGH Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 15]

Subject : Delegation of Powers to the Divisional Joint Directors of PublicInstruction—Amendment to Rule 15 of Grant-in-Aid Code.

Order No. ED 24 SHL 75, Bangalore, dated 27th May, 1975

Read.—1. Government Order No. ED 88 DPI 71, dated 18th May, 1971.

2. Letter No. E7 (Gl) 141-Mis-18/74-75, dated 5th December, 1974from the Director of Public Instruction, Bangalore.

According to Government Order No. ED 88 DPI 71, dated 18th May, 1971,Joint Directors of Public Instruction of the Divisions have been empowered to accordrecognition for the first time to the newly started temporary High Schools in theirDivision subject to their observing all the conditions laid down in Chapter III of theGrant-in-Aid Code for Secondary Schools. As the Divisional Joint Directors of PublicInstruction are the Authorities competent to give recognition, it is appropriate thatthey should also be delegated, specifically, the power to withdraw the recognition inrespect of schools. Under Rule 15 of the Grant-in-Aid Code the Director of PublicInstruction is the Competent Authority to withdraw the recognition. Therefore it isconsidered necessary to amend the Rule 15 of the Grant-in-Aid Code delegatingsuch power to the Joint Directors of Public Instruction.

Government are pleased to amend Rule 15 of the Grant-in-Aid Code asunder.—

“The Authority which accords recognition to the Aided and UnaidedSecondary Schools will also be the Authority competent to withdraw recognition.

An appeal against such withdrawal of recognition shall lie with theDirector of Public Instruction.

The management affected by the order of withdrawal of the recognitionshall appeal within one month from the date of receipt of order withdrawingrecognition”.

By order and in the name of the Governer of KARNATAKA

K.H.KRISHNA SINGH Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Ruk 52]

Subject : Age of superannuation of teaching and non-teaching staff workingin Private Aided Secondary Schools and Secondary TeachersColleges.

Read.—1. Government Order No. ED 66 SLB 75, dated 22nd May, 1975(about the age of superannuation of teaching and non-teachingstaff working in Private Secondary Schools).

2. Government Order No. ED 66 SLB 75, dated 22nd May, 1975 (aboutthe age of superannuation of teaching and non-teaching staffworking in Private Secondary Teachers Colleges).

3. Government Order No. ED 66 SLB 75, dated 13th June, 1975.

Preamble.—

In the Government Orders read at (1) and (2) above certain amendments to theGrant’in-Aid Code for Secondary Schools and Grant-in-Aid Code for TeachersColleges have been ordered. In the Government Order read at (3) above, the ordershave been already kept in abeyance until further orders.

Order No. ED 66 SLB 75, Bangalore, dated 10th December, 1975

In supersession of all the orders referred to above, Government are pleased todirect that existing Rule 52(i) and (ii) as also the notes thereunder of Grant-in-AidCode for Secondary Schools be deleted and the following be substituted.—

“The age of superannuation of both teaching and non-teaching staff inthe Private Aided Secondary Schools shall be 55 years.

No grants will be paid towards pay to such of the employees who areretained in the service beyond 55 years of age with effect from 1st January,1976.

The above amendment shall be brought into force with immediate effect withthe following proviso.—

Every staff member in a Private Aided Secondary School—

(a) who has continued in the service after attaining the age of 55 years (60years with the permission of the Director of Public Instruction) shallretire on the date on which he or she attains the age of 60 years or on 1stJanuary, 1976 whichever is earlier;

(b) who attains the age of 55 years after the issue of amendment to Rule 52(i)and (ii) of the Grant-in-Aid Code for Secondary Schools but before 1stJanuary, 1976 retire on 1st January, 1976;

(c) who attains the age of 55 years after 1st January, 1976 shall retire ondate on which he or she attains the age of 55 years”.Government are

also pleased to direct that the existing Rule 16(b)(iv) of the New Grant-in-Aid Codefor the Secondary Teachers Colleges (Colleges of Education) be amended as follows.—

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“That the qualifications of the members of the staff are the same as those prescribedby the respective Universities to which the colleges are affiliated and their serviceconditions are not more favourable than those applicable to similar staff of the samecategory in the Government College of Education; and

The age of superannuation of both teaching and non-teaching staff in thePrivate Aided Colleges shall be 55 years as in the Government Colleges. No grantwill be paid towards pay to such of the employees who are retained in service beyond55 years of age with effect from 1st January, 1976".

The above amendment shall be brought into force with immediate effect withthe/ following proviso.—

“Every member in a Private Aided College.—

(a) who has continued in service after attaining the age of 55 years (60years with the permission of the University concerned or the Directorof Public instruction as the case may be) shall retire on the date onwhich he or she attains the age of 60 years, or on 1st January, 1976whichever is earlier;

(b) who attains the age of 55 years after the issue of amendment to Rule16(b) (iv) of the New Grant-in-Aid Code for Secondary TeachersColleges but before 1st January, 1976, shall retire on 1st January,1976;

(c) who attains the age of 55 years after 1st January, 1976 shall retire onthe date on which he or she attains the age of 55 years.

However, if a substitute cannot be appointed before the end of the academicyear and the management of the Institution desires to continue the services of anyemployee due to retire on or after 1st January, 1976 as above during the currentacademic year, they may do so treating the period of service of such employee for anyperiod upto 31st March, 1976 only as on re-employment and the expenditure incurredon such re- employment will be reckoned for the purpose of Grant-in-Aid”.

By order and in the name of the Governer of KARNATAKA

M.EKAMBARAM Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rules ll(i) and 45]

Subject : Amendment to the Grant-in-Aid Code for SecondarySchools—Issued.

Order No. ED 19 SHS 75, Bangalore, dated 8th January, 1976

Government are pleased to amend the Grant-in-Aid Code for SecondarySchools as follows.—

Add the following portion to Rule ll(i).—

“The management shall not comprise of members of the same family. Notmore than one member of a family shall be member of the Managing Committee”.

Add the following portion to Rule 45.—

“While making the appointment of the Heads of the Institution, themanagement should give consideration to the senior and qualified persons alreadyworking in the school or schools under the same management. Unless the senior-most member of the staff is unsuitable for the post due to valid reasons, his claimsshould not be passed over. However, the Assistant Master to be promoted as HeadMaster should be a trained graduate with at least five years of teaching experience’’.

By order and in the name of the Governer of KARNATAKA

K.H.KRISHNA SINGH Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 21(i)]

Subject : Uniform Grant-in-Aid Code for Aided Primary Schools and SecondarySchools under Private Management in Kamataka State — Amendments to provisounder Rule 22(iii) of the Grant-in-Aid Code for Aided Primary Schools and Rule21(i) of the Grant-in-Aid Code for Secondary Schools— Issued.

Read.— 1. Government Order No. ED 10 PGC 75, dated 28th July, 1975.

2. Correspondence ending with the D.O. letter No. E 1401985-Mis-15/75-76, dated 24th May, 1975, from the AdditionalDirector of Public Instruction (Primary Education), Bangalore.

Preamble:

Some of the private aided educational institutions which were being run bythe private managements have been either closed down by the managements ontheir own accord, or derecognised by the Education Department for certainirregularities committed by managements of institutions.

In some cases, teachers serving in the above institutions, with parents of thelocality, are coming forward to form themselves into a Society registered under theSocieties Act and starting schools in place of the schools closed in order to meet theeducational needs of the same area served by the private schools and thereby tocontinue the facilities of education for the children who were studying in thoseschools.

According to the existing Grant-in-Aid Code, the schools managed by thenew bodies have to be construed as new schools and on this basis, they would not benormally entitled to any Grant-in-Aid for a period of three years in the case of PrimarySchools and five years in the case of Secondary Schools.

In order to enable Government to sanction aid to such institutions undersuch special circumstances mentioned above it is considered necessary that anenabling provision be made in the Grant-in-Aid Codes for the Primary and SecondarySchools so that Government may sanction financial assistance to such institutionsin deserving cases, in relaxation of the prescribed period subject to certain specificconditions.

Order No. ED 135 PGC 74, Bangalore, dated 3rd March, 1976

Government therefore, are pleased to insert the proviso under Rule 22(iii) ofthe Grant-in-Aid Code for Aided Primary Schools and Rule 21-1 of the Grant-in-AidCode for Secondary Schools as follows.—

“Provided Government may under special circumstances where a registeredassociation formed by parents or parents and teachers starts a school in placeof a school or schools closed down by the old management or managementsconcerned either on their own accord or due to derecognition of such schoolor schools by the Education Department, sanction Grant-in-Aid from the yearof starting to such a school or schools serving the educational needs of the

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children of the locality, provided that the new institution caters to the majorityof the children of the locality formerly served by the institution or institutionsclosed down.

Government may also take into account for purposes of Grant-in-Aid theservice rendered by the teachers in the former aided institution for purposesof pay fixation in the new institution and for counting their service for purposeof pension, gratuity and leave”.

This issues with the concurrence of the Finance Department vide their U.O.Note No. FD 25/Int/Wl/76, dated 18th February, 1976.

By order and in the name of the Governer of KARNATAKA

M.RAMACHANDRA Under Secretary to Government

Education and Youth Welfare Department

PROCEEDINGS OF THE GOVRNMENT OF KARNATAKA

[See Rule 45]

Subject : Sanction of Charge Allowance to in-charge Head Master/HeadMistress of Private Aided Schools in the State — Amendment to Rule 45of the Grant-in-Aid Code — Issue of—

Order No. ED 6 SHS 76, Bangalore, dated 19th March, 1976

Government are pleased to amend the Grant-in-Aid Code for Secondary asfollows. —

Add the following below Rule 45. —

“The District Deputy Directors of Public Instruction who are the Authoritiescompetent to approve the appointment of Head Masters/Head Mistresses,

appointed by the managements of Private Aided High Schools, are alsocompetent to approve the in-charge appointments made against the posts ofHead Masters/Head Mistresses in Aided High Schools and sanction thecharge allowance at the rates as allowed in the case of GovernmentInstitutions.”

By order and in the name of the Governer of KARNATAKA

K.H.KRISHNA SINGH Under Secretary to Government

Education and Youth Welfare Department

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[See Rule 52]

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

Subject : Aided Educational Institutions— Request for extending the benefitof the age of retirement on the last date of the month to the employees— Sanctioned.

Read. - 1. G.O. No. FI 82 SRP(3) 73, dated 9th December, 1973.

2. Letter No. E7-(Gl)-AMD-l/76-77, dated 30th June, 1976 fromthe Director of Public Instruction, Bangalore.

Preamble. —

The Director of Public Instruction, Bangalore has reported that according tothe G.O. No. ED 66 SLB 75, dated 10th December, 1975 the age of superannuation ofboth teaching and non-teaching staff has been reduced to 55 years. The Associationof Aided Secondary Schools and Composite Junior Colleges in the State have nowrequested to extend the benefit of the G.O. No. FD 82 SRP (3) 73, dated 29th December,1973 to all the employees working in the Aided Educational Institutions whichwould mean that employees whose date of superannuation falls on a day other thanthe first day of the month shall retire on the after-noon of the last day of the month.The Director of Public Instruction has recommended to extend the benefit of the saidGovernment Order to the employees of the Aided Educational Institutions since theyare eligible for the benefit of pension under Triple Benefit Scheme.

Order No. ED 195 SLB 76, Bangalore, dated 1st July, 1976

After careful consideration of all aspects of the question, Government arepleased to extend the benefit envisaged in G.O. No. FD 82 SRP (3) 73, dated 29thDecember, 1973 to the employees of the Aided Educational Institutions also, i.e.,when the date of superannuation of an employee falls on a day other than the firstday of the month he/she shall retire on the last day of the month.

This order issues with the concurrence of Finance Department vide their U.O.Note No. 227(a)/S4/76, dated 1st July, 1976. By order and in the name of the Governer of KARNATAKA

K.H.KRISHNA SINGH Under Secretary to Government

Education and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 45]

Subject : Amendment to the Grant-in-Aid Code of SecondarySchools—Issued.

Read.— G.O. No. ED 19 SHS 75, dated 8th January, 1976

Order No. ED 16 SHS 76, Bangalore, dated 24th July, 1976

Government are pleased to add a Note under Rule 45 of the Uniform Grant-in-Aid Code for Secondary Schools as follows.—

“The amendment made to Rule 45 of Grant-in-Aid Code in GovernmentOrder No. ED 19 SHS 75, dated 8th January, 1976 is not applicable to the EducationalInstitutions run by the religious or linguistic minorities.

However, the Assistant Master to be promoted as Head Master should be atrained graduate with at least 5 years “of teaching experience”

By order and in the name of the Governer of Karnataka

K.H.KRISHNA SINGH Under Secretary to Government

Education and Youth Welfare Department

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 45]

Subject : Reservation of appointments in Educational Institutions in favourof Scheduled Castes, Scheduled Tribes, Backward Tribes and OtherBackward Classes — Amendment to the Grant-in-Aid Code forSecondary Schools—Issued.

Read.— 1. Government Order No. GAD 17 SRR 74, dated 29th July, 1974.

2. Government Order No. GAD 2 SBC 75, dated 9th July, 1975.Preamble.—

Government have reserved 15%, 3%, 3% and 28% of the direct recruitmentvacancies in State Civil Services for the Scheduled Castes, Scheduled Tribes, BackwardTribes and Other Backward Classes respectively. Provision of employmentopportunities for members of the Scheduled Castes, Scheduled Tribes, BackwardTribes and Other Backward Qasses irrEducational Institutions receiving grants fromGovernment has been engaging the attention of Government. Government havedecided that Educational Institutions receiving grants should employ the samepercentage of persons belonging to the Scheduled Castes, Scheduled Tribes, BackwardTribes and Other Backward Classes as are required to be appointed to posts in theState Civil Services and accordingly have decided to amend the Grant-in-Aid Code.

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Order No. ED 1 SHS 75, Bangalore, dated 17th September, 1976

Sanction is accorded to amend the Grant-in-Aid Code for Secondary Schoolsin the State as follows.—

Add the following Note to Rule 45.

Order No. ED 1 SHS 75, Bangalore, dated 17th September, 1976

Sanction is accorded to amend the Grant-in-Aid Code for Secondary Schoolsin the State as follows.—

Add the following Note to Rule 45.

“(a) All non-Government Secondary Schools receiving grants fromGovernment shall reserve 15 per cent, 3 per cent, 3 per cent and 28 percent of all direct recruitment vacancies in both teaching and non- teachingcadres in favour of Scheduled Castes, Scheduled Tribes, Backward Tribesand Other Backward Classes candidates respectively and shall classifythe vacancies as indicated in the Government Order No. GAD 16 SRR

74, dated 29th July, 1974 and Government Order No. GAD 2 SBC 75,dated 9th July, 1975”;

(b) “The definition of Scheduled Castes, Scheduled Tribes, Backward Tribesand Other Backward Classes in the Government Orders No. GAD 42SRR 69/1, dated 6th September, 1969 and No. GAD 2 SBC 75, dated 9thJuly, 1975 will hold good for the purpose of this Government Order”;

(c) “The institutions receiving grants from Government shall submit to theAuthorities sanctioning grants a report with regard to fulfilment of theabove conditions and no grants shall be sanctioned if the institutionsfail to fulfill the conditions”;

(d) “The Sanctioning Authority before sanctioning the grants shall reviewand satisfy himself about the fulfilment of the above conditions laiddown in this Government Order”.

By order and in the name of the Governer of KARNATAKAG.M.NAYAK

Under Secretary to GovernmentEducation and Youth Welfare Departmen

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[See Rule 9]

Subject : Permission to start new Non-Government High Schools Raisingof Stability Fund—Amendment to Grant-in-Aid Code forSecondary Schools—Accords sanction to.

Order No. ED 155 SOH 76, Bangalore, dated 5th May, 1977

Read.— Letter No. E7(GL) AMD 2/74-75, dated 7th August, 1976 from theD.P.I.

Preamble.—

It has been decided to enhance the Stability Fund from Rs. 5,000 to Rs. 50,000in respect of Non-Government High Schools to be started from 1977-78 and onwards.This has been made known to the general public through a Press Note by the Directorof Public Instruction.

The Director of Public Instruction has suggested an amendment to Rule 9(d)of Grant-in-Aid Code for Secondary Schools in the matter.

Government are pleased to amend Rule 9(d) of Grant-in-Aid Code forSecondary Schools as follows.—

“The Stability Fund should be deposited in the joint name of the JointDirector of Public Instruction of the Division concerned and the Chairman of theManaging Committee in a nationalised bank and it is to be operate only in the caseof natural calamities with the approval of the Director of Public Instruction.

In case the amount of Stability Fund is less than Rs. 50,000 (Rupees fiftythousand only), the Management should not be permitted to utilise it without theprior approval of the Director of Public Instruction.

The interest on the Stability Fund should be utilised for the purposes indicatedbelow in the order of priority.—

(a) Management’s contribution towards Triple Benefit Scheme inrespect of their employees at the rate of 3% of their basic pay;

(b) Provision for adequate equipment, laboratory, reading roomfacilities and library books;

(c) Improvement of school buildings and playground.”

By order and in the name of the Governer of KARNATAKASd

Under Secretary to GovernmentEducation and Youth Welfare Department

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rules 22 and 70]

Subject : Amendment to Rule 22(iii) of the Uniform Grant-in-Aid Code forAided Primary Schools under Private Managements, Rule 21(i) ofthe Grant-in-Aid Code for Secondary Schools and Rule 70 of theUniform Grant-in-Aid Code for Primary Teacher TrainingInstitutions in the State—Further amendments issued.

Order No. ED 155 PGC 74, Bangalore, dated 6th June, 1977,

Government of Kamataka are pleased to amend.—

1. Rule 22(iii) of the Uniform Grant-in-Aid Code for Private Aided PrimarySchools.

2. Rule 21 (i) of the Grant-in-Aid Code for Secondary Schools and,

3. Rule 70 of the Grant-in-Aid Code for Primary Teacher TrainingInstitutions in the State as follows.—

Amendment to Rule 22(iii) of the Uniform Grant-in-Aid Code for Private AidedPrimary Schools.

(iii) Grants may be paid subject to the availability of funds, dueconsideration being given to the requirements of each institution.

(iv) No school shall be eligible for grant until and unless it has completedthree years.

Provided that Government may sanction Grant to a school from very firstyear of starting such school if.—

(a) Not less than fifty per cent of total number of students on the rolls ofsuch schools belong to the Scheduled Castes, the Scheduled Tribes orthe Backward Tribes; and

(b) Not less than three-fourths of the total number of the Members of theCommittee or Body running or managing such school belong to thesaid castes or the tribes.

Amendment to Rule 21 (i) of the Uniform Grant-in-Aid Code for SecondarySchools:

“Provided further that Government may sanction grant to a school fromthe very first year of starting of such school if.—

(a) Not less than 50% of the total number of students on the rolls of suchschool belong to Scheduled Castes/Scheduled Tribes or BackwardTribes; and

(b) Not less than three-fourths of the total number of Members of theCommittee or Body running or managing such school belong to thesaid castes or the tribes.”

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Amendment to the Rule 70 of the Grant-in-Aid Code for Primary Teachers TrainingInstitutions:

“Provided further that Government may, sanction grant to a TeacherTraining Institute from the very first year of starting such Teacher Training Institutionif—

(a) Not less than 50% of the total number of students on the rolls of suchTeacher Training Institution belong to Scheduled Castes/ScheduledTribes/or Backward Tribes; and

(b) Not less than three-fourths of the total number of Members of theCommittee or Body running or managing such Teacher Traininginstitution belong to the said Castes or the Tribes.”

By order and in the name of the Governer of KARNATAKAM.RAMACHANDRA

Under Secretary to GovernmentEducation and Youth Welfare Department

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 15]

Subject : Amendment to Grant-in-Aid Code for Secondary Schools inKamataka State—Accords sanction to—

Order No. ED 41 SHS 76, Bangalore, dated the 7th February, 1978

Sanction is accorded to amend the Grant-in-Aid Code for Secondary Schoolsin Karnataka State as follows.—

Add the following to Rule 15 of the said Grant-in-Aid Code.

“When the Schools are mismanaged and Departmental Rules are violatedthe Joint Directors of Public Instruction of Divisions, after due departmental enquiry,may declare the Management as unfit to be in-charge of the Institutions. Thereupon,unless the Managing Body is reconstituted and the affairs are set right, the recognitionshall not be continued”.

By order and in the name of the Governer of KARNATAKAM.EKAMBARAM

Under Secretary to GovernmentEducation and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

Government of KarnatakaEducation and Youth Services Departments

No. ED 119 SOH 79, Bangalore, dated 15th/17th March, 1979ADDENDUM

Subject : Introduction of Kannada as III Language in High Schools —Appointment of full-time or part-time Kannada Teachers to teachKannada in Marathi/Urdu Medium Schools—Approved.

Government are pleased to amend the Grant-in-Aid Code for SecondarySchools as follows.—

Add the following Note at the end of Appendix - IV under the Head: AdditionalTeachers for Kannada.

“Note : Additional full-time or part-time teachers for Kannada beappointed to teach Kannada as in Language for those students

who offer either Urdu or Marathi as I Language over and abovethe staffing pattern.

By order and in the name of the Governer of KARNATAKAN.M.SANGLIKAR

Under Secretary to GovernmentEducation and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 22]

Subject : 1. Amendment to Rule 22(iii) of the Uniform Grant-in-Aid Codefor Aided Primary Schools under Private Managements, Rule 21(1)of the Grant-in-Aid Code for Secondary Schools and Rule 70 ofthe Uniform Grant-in-Aid Code for Primary Teacher TrainingInstitutions in the State.

2. Reduction in Stability Fund to be deposited by the RegisteredAssociations/Societies consisting of cent per cent of the members/pupils belonging to Scheduled Castes/Scheduled Tribes andBackward Tribes—Private High Schools.

Read.— 1. Government Order No. ED 155 PGC 74, dated 6th June, 1977.2. Government Letter No. ED 151 SCH 76, dated 29th March, 1977.

Government were pleased to amend (1) Rule 22(iii) of the Uniform Grant-in-Aid Code for Primary Schools, (2) Rule 21(1) of the Grant-in-Aid Code for SecondarySchools and (3) Rule 70 of the Grant-in-Aid Code for Primary Teacher TrainingInstitutions in the State in the Government Order No. ED 155 PGC 74, dated 6thJune, 1977 read at (1) above which made an Institution where (A) not less than 50%of the total number of students on the rolls of such schools belong to the ScheduledCastes/Scheduled Tribes, or the Backward Tribes and (B) not less than 75% of thetotal number of members of the Committee or Body running or managing such Schoolbelong to the said Caste or Tribes, become eligible for Government Grants from thevery first year of inception of such an institution. In other cases, the Grant-in-AidCode does not permit an institution to claim Aid until it has completed 3 years.

2. It is now felt that the new concession may give scope for managements to takeadvantage of it to the detriment of the interests of Scheduled Castes/ScheduledTribes/Backward Tribes, etc., and therefore it is found necessary to substitute thefollowing provision in para (b) above and to make a corresponding substitution inthe Grant-in-Aid Codes.

“If all the members of the Committee or Body running or managing suchSchool/Teachers Training Institution belong to the said Castes or the Tribes”.

2. It is now felt that the new concession may give scope for managements totake advantage of it to the detriment of the interests of Scheduled Castes/ScheduledTribes/Backward Tribes, etc., and therefore it is found necessary to substitute thefollowing provision in para (b) above and to make a corresponding substitution inthe Grant-in-Aid Codes.

“If all the members of the Committee or Body running or managing suchSchool/Teachers Training Institution belong to the said Castes or the Tribes”.

3. Government were pleased to reduce the Stability Fund from Rs. 50,000/-toRs. 10,000/- in respect of such High Schools as are started by Scheduled Castes/Scheduled Tribes/Backward Tribes Associations (Registered Societies) where notless than two-thirds of the members of such Associations belong to Scheduled

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Castes/Scheduled Tribes and Backward Tribes and not less than two-thirds of thestudents also belong to Scheduled Castes/Scheduled Tribes and Backward Tribesin Government letter No. ED 151 SCH 76, dated 29th March, 1977 read at (2) above.For the reasons stated in para 2 above, and to bring about uniformity with theprovisions referred to in paras 1 and 2 above, it is found necessary to modify therules so as “to reduce the Stability Fund from Rs. 50,000 to Rs. 10,000/- to be depositedin. respect of such High Schools as are started by Scheduled Castes/ScheduledTribes/Backward Tribes Associations (Registered Societies) from 1977-78 onwardswhere all the members belong to Scheduled Castes/Scheduled Tribes and BackwardTribes subject to the condition that not less than 50% of the pupils also belong toScheduled Castes/Scheduled Tribes and Backward Tribes”.

Order No. ED 155 PGC 74, Bangalore, dated 19th August, 1977

In the circumstances, Government is pleased to further amend clause (b)existing in the Government Order, dated 6th June, 1977 and to substitute in theabove said three Grant-in-Aid Codes by.—

“If all the members of the Committee or Body running or managing suchSchools/Teacher Training Institutions belong to the said Castes or Tribes”.

Government are also pleased to modify the Rule 9(d) of Grant-in-Aid Code forSecondary Schools so as “to reduce the Stability Fund from Rs. 50,000 to Rs. 10,000to be deposited in respect of such High Schools as are started by Scheduled Castes/Scheduled Tribes and Backward Tribes Associations (Registered Societies) from theyear 1977-78 onwards where all the members belong to Scheduled Castes/ScheduledTribes and Backward Tribes subject to the- condition that not less than 50% of thepupils also belong to the said Castes or the Tribes.

By order and in the name of the Governer of KARNATAKAD.RAVINDRANATH

Under Secretary to GovernmentEducation and Youth Welfare Department

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Government of Karnataka

CIRCULAR No. ED 10 SOH 78, Bangalore, dated 4th February, 1978

Subject : Reservation of appointments in Institutions receiving GovernmentGrants in favour of Scheduled Castes/ Scheduled Tribes and

Others.

In the Government Order No. ED 12 SRR 74, dated 29th Jury, 1974, instructionswere issued that Institutions receiving grants from Government should employ thesame percentage of persons belonging to Scheduled Castes/Scheduled Tribes andOther Backward Classes as are required to be appointed to posts in the State CivilServices. In the light of the decision of the Supreme Court in the case of St.XaviersCollege vs State of Gujarat (AIR 1974 SC 1389), Government have in their Order No.DPAR 28 SBC 76, dated 1st October, 1977 issued orders directing that the instructionsissued in the Government Order dated 29th July, 1974 shall not apply to educationalinstitutions established and administered by minorities whether based on religionor language. The following guidelines should be followed in identifying suchinstitutions.

According to 1971 Census Figures, all other groups except Hindus constitutereligious minorities and the people speaking Telugu, Urdu, Marathi and Tamilconstitute linguistic minorities.

The following three conditions will have to be satisfied by any institutionwhich claims protection of Article 30 of the Constitution of India.—

(i) It is a religious or linguistic minority;

(ii) Institution was established by such minority;

(iii) Institution is administered by such minority.

The Officers concerned should verify the above facts in each case and take adecision.

By order and in the name of the Governer of KARNATAKA

S.M.RAMAHANUMAIAH Under Secretary to Government

Education and Youth Welfare Department

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

Subject : Introduction of Kannada as in III Language in High Schools —Appointment qf full time or part-time Kannada Teachers to teachKannada in Marathi/Urdu Medium Schools-approved.

Read.— Letter No. E7 Cl. Mis.8/78-79, dated 23rd September, 1978 fromthe Director of Public Instruction, Bangalore.

Preamble:

As per the revised syllabus an opportunity has been provided for pupils tolearn Kannada as it is the official and regional language of the State. A pupil has totake Kannada as III language if he or she has not offered Kannada either as I languageor as II language.

With the introduction of the New Syllabus, the students who have takenUrdu or Marathi as I language have to take Kannada as III language. The Director ofPublic Instruction has stated that it has become necessary to provide facilities forteaching Kannada in Schools where there are a large number of students offeringeither Marathi or Urdu as I language. There is no provision in the Grant-in-Aid Codefor Secondary Schools for providing an additional Kannada. Teacher and thereforeit is necessary to make provision for the appointment of either full- time or part-timeKannada Teachers to teach Kannada as III language for those students who haveoffered either Urdu or Marathi as I language.

The Director of Public Instruction has reported that there are 42 MarathiMedium Schools and Marathi medium is provided in parallel sections in 104 HighSchools. Similarly there are 43 Urdu Medium Schools in addition to 67 High Schoolswhere Urdu medium is provided in parallel sections. It is stated that it is necessaryto create 85 full-time posts (42 complete Marathi medium schools and 43 completeUrdu medium schools) and 171 part-time posts in 104 and 67 High Schools withparallel Marathi and Urdu Medium Sections.

The Director of Public Instruction has stated that the cost per year on theappointment of additional Kannada Teachers in Urdu and Marathi medium schoolswill be Rs. 6.96 lakhs and the part-time teachers will get a part-time allowance of Rs.75 p.m. for a period of 10 months and has requested to grant necessary permissionfor approving posts of additional teachers for Kannada keeping in view of therequirements of each school as this will be over and above the staffing patterncontained in the Grant-in-Aid Code and to ensure thereby that the intention of makingKannada as Compulsory III language is achieved.

ORDER NO ED119 SOH 78 BANGALORE DATED 8TH DECEMBER 1978

In the circumstances,sated that the Director of Public Instruction sanction is ordedin relaxation of staffing pattern envisaged inthe Grant -in-aid-code for Secondaryschools in additional teacher for kannada keeping in view of the requirement of eachschool whereMarathi/Urdu Medium is offered as I language

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The additional expenditure in this behalf will be meet out of the provisionmade in the Non-Plan budget under Head of the Account 227 Education B 4-Assistant code Non -Government Secondary Schools during 1978-79This issue with the concurrence of Finance Department vide their U.O Note FD3154/Ex.VIII/78 DATED 27 TH OCTOBER 1978

By order and in the name of the Governer of KARNATAKAM.EKAMBARAM

Under Secretary to GovernmentEducation and Youth Welfare Department

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

Government of Karnataka

No. ED 119 SOH 79, Bangalore, dated 15th March, 1979

ADDENDUM

Subject : Introduction of Kannada as III language in High Schools—Appointment of full-time or part-time Kannada Teachersto teach Kannada in Marathi/Urdu Medium Schools-approved.

Government are pleased to amend the Grant-in-Aid Code for SecondarySchools as follows.—

Add the following Note at the end of Appendix IV under the Head:Additional Teachers for Kannada.

“Note: Additional full-time or part-time teachers for Kannada beappointed to teach Kannada as HI language for those studentswho offer either Urdu or Marathi as I language over and above thestaffing pattern.”

By order and in the name of the Governer of KARNATAKAN.M.SANGLIKAR

Under Secretary to GovernmentEducation and Youth Welfare Department

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

Subject :Reservation for persons belonging to Scheduled Castes andScheduled Tribes under Article 16(4) cf the Constitution inspecified categories of promotional vacancies.

Order No. DPAR 29 SBC 77, Bangalore, dated 27th April, 1978

The question of making reservations under Article 16(4) of the Constitutionin promotional vacancies has been engaging the attention of Government for sometime past. After considering all aspects of the matter, Government have decided tomake reservations in favour of persons belonging to Scheduled Castes and ScheduledTribes in promotional vacancies also, to the extent indicated in the succeedingparagraphs.

2. Government are accordingly pleased to direct that there shall be reservationsfor persons belonging to Scheduled Castes and Scheduled Tribes at 15% and 3%respectively of vacancies to be filled by promotion in all the cadres upto and inclusiveof the lowest category of Class I posts in which there is no element of direct recruitment,and if there is an element of direct recruitment, such element of direct recruitmentdoes not exceed 66%%.

3. The reservations shall be made for each category of posts under eachpromoting authority according to the percentages indicated in para 2. For the purposeof calculating the vacancies to be reserved for persons belonging to Scheduled Castesand Scheduled Tribes, a rotation of 33 vacancies shall be followed for each categoryof posts under each authority competent to order promotions.

4. The rotation of vacancies shall be as indicated in the annexe to this order,and shall be a running account until the 33rd vacancy is reached. For example, if onthe first occasion of promotion 21 posts have been filled, on the next occasion ofpromotion the classification will start from the 22nd point, and so on. All authoritiescompetent to order promotions shall maintain a separate register indicating thepromotional rotation for each category of posts under them.

5. In giving effect to these orders, against vacancies reserved for personsbelonging to Scheduled Castes, the seniormost qualified and suitable personsbelonging to Scheduled Castes and against vacancies reserved for persons belongingto Scheduled Tribes, the seniormost qualified and suitable persons belonging toScheduled Tribes shall be promoted irrespective of their ranking in the overallseniority list of the cadre from which promotion has to be made.

6. If on any occasion of promotion, qualified and suitable Scheduled Caste orScheduled Tribe candidates for whom vacancies are reserved are not. available,such vacancies shall be rilled by promotion of qualified and suitable persons fromamongst others in accordance with the rules of recruitment. The vacancies lost topersons belonging to Scheduled Castes and Scheduled Tribes on account of suchpromotions shall not be carried forward and future vacancies shall be rilled upaccording to rotation as indicated in the annexe to this Order.

7. Inter-se-seniority amongst persons promoted on any occasion shall bedetermined in accordance with Rule 4 or 4-A (as the case may be) of the KamatakaGovernment Servants (Seniority) Rules, 1957.

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8. Government are also pleased to direct that all institutions receiving Grants orAids from Government, other than the educational institutions established andadministered by minorities based on religion or language, shall also be required tomake reservations in employment under them in accordance with the provisions ofthis order.

9. Under Government Order No. GAD 6 SBC 75, dated 3-5-1975 as amended,and G.O. No. DPAR 1 SBC 77, dated 4-3-1977 the Secretaries to Government wererequested to issue directives to Companies, Statutory Boards, Corporations, etc., undertheir administrative control whether fully owned or partly owned by Government tounder Government order dated 3-5-1975 should be modified suitably to include theprovisions of this Order.

By order and in the name of the Governer of KARNATAKAN.NARASIMHA RAJU

Under Secretary to GovernmentEducation and Youth Welfare Department

Annexe G.O. No. DPAR 29 SBC 77, dated 27th April, 1978

1 Unreserved 12 Unreserved 23 Unreserved

2 Scheduled Caste 13 Unreserved 24 Scheduled Caste

3 Unreserved 14 Unreserved 25 Unreserved

4 Unreserved 15 Unreserved 26 Unreserved

5 Unreserved 16 Scheduled Tribe 27 Unreserved

6 Unreserved 17 Scheduled Caste 28 Unreserved

7 Unreserved 18 Unreserved 29 Unreserved

8 Unreserved 19 Unreserved 30 Unreserved

9 Scheduled Caste20 Unreserved 31 Scheduled Caste

10 Unreserved 21 Unreserved 32 Unreserved

11 Unreserved 22 Unreserved 33 Unreserved

7. Inter-se-seniority amongst persons promoted on any occasion shall be determinedin accordance with Rule 4 or 4-A (as the case may be) of the Kamataka GovernmentServants (Seniority) Rules, 1957.

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

[See Rule 15]

Subject : Amendment to Grant-in-Aid Code for Secondary Schools inKamataka State—Accords sanction to—

Order No. ED 41 SHS 76, Bangalore, dated the 7th February, 1978

Sanction is accorded to amend the Grant-in-Aid Code for Secondary Schools inKarnataka State as follows.—

Add the following to Rule 15 of the said Grant-in-Aid Code.

“When the Schools are mismanaged and Departmental Rules are violated theJoint Directors of Public Instruction of Divisions, after due departmental enquiry, may declarethe Management as unfit to be in-charge of the Institutions. Thereupon, unless the ManagingBody is reconstituted and the affairs are set right, the recognition shall not be continued”.

NOTIFICATION

Amendments to Grant-in-Aid Codes of Primary, Secondary Collegeate Sectors-Issues Orders regarding the

Read:

1. Government Order No. ED 1 PGC 64, dated 18th October, 1969 approvinguniform Grant-in-Aid Code for aided Primary Schools.

2. Government Order No. ED 13 SHS 67, dated 17th June, 1967 approvingGrant-in-Aid Code for Secondary Schools.

3. Government Order No. ED 22 UGC 70, dated 7th August, 1964 approvingGrant-in-Aid Code for Colleges.

4. Government Order No. ED 12 MES 81, dated 9th April, 1981 increasingthe pupil teacher ratio in each section, etc.

Preamble:

In Government Order read at 4 above amendments were issued to the Grant-in-AidCode changing inter alia the pupil-teacher ratio from 1:40 to 1:60 in each section and alsoincreasing the period of 3 years to 5 years for eligibility for grants.

The amendments have been under consideration of Government with reference toeducational needs and Government desire if necessary to modify the provisions of Grant-in-Aid Code accordingly.

Order No. ED 12 MES 81(P) Bangalore, dated 19thSeptember, 1981

In partial modification of the Orders issued in Government Order No. ED 12 MES 81,dated 9th April, 1981, approval is accorded to amend the Grant-in-Aid Codes of Primary,Secondary and College Education, as hereunder.—

Teachers rendered excess because of this amendment shall not be retrenched. Theexcess teachers shall be adjusted against the future vacancies in the institutions. Thisprotection is not available to teachers under other circumstances.

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Institutions do not automatically become eligible if they complete a specified numberof years or enroll a prescribed minimum number of students. The Commissioner for PublicInstruction shall not sanction grants to any institutions unless conditions laid down in theGrant-in-Aid Code, and other conditions that are stipulated at the time of opening theinstitutions are fully and satisfactorily met.

This Order comes into effect from 1st April, 1981. In respect of institutions whichhave completed only 3 years of existence as on 31st March, 1981, these amendments willapply, and the Grant-in-Aid will be admissible to such institutions in 1983-84 only and notwith effect from 1981-82.

This Order issues with the concurrence of Finance Department vide their UnofficialNote No. FD 2226/DSfT/Exp-8/81, dated 31st August, 1981.

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

NOTIFICATION

Amendment Rule 16-A of the Grant-in-aid Code for Secondary School

Read : G.O. NO. ED 350 SLB 74, dated 4th October, 1974

Preamble :

In the Government Order read at above, an amendment was made to Grant-in-aidCode inserting a rule as 16-A.

In a batch a Writ Petition filed in the High Court of Karnataka, the validity of Rule 16-A has been assailed. The Government has re-examined the matter and it has been decidedto delete clause (iii) of Rule 16-A.

Order No. ED 216 SLB 84, Bangalore, dated 25th June, 1984

Government of Kamataka are pleased to delete clause (iii) of Rule 16-A of Grant-in-aid Code for Secondary Schools.

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

NOTIFICATION

Amendment to Grant-in-aid Code for Secondary Schools Approved. Read:Government Order No. ED 43 SHS 71, dated 1st April, 1972.

Preamble:

In Government Order read above an amendment was issued to the Grant-in-aid Codefor Secondary Schools increasing the non-grant period from three years to five years.

Government have now decided to further increase the non-grant period in respect ofSecondary Schools from 5 years to 7 years from the academic year 1985-86.

Order No. ED 143 SOH 85, Bangalore, dated 27th November, 1985

After careful consideration of the issue sanction is hereby accorded for increasingthe non-grant period from 5 years to 7 years from 1985-86 in respect of Secondary Schools.Accordingly no High School will be eligible for grant-in-aid during the first seven years afterstarting.

Rule 21 of the Grant-in-aid Code for Secondary Schools is amended as follows.—

Below Rule 21 and above the Heading “A. Maintenance Grants” for the existingwords—”II From Sixth Year on wards” the words—”II From Eighth Year onwards” shall besubstituted,

This order comes into force prospectively from the academic year 1985-86.

PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

NOTIFICATION

Amendment to Rule 21(1) of Grant-in-aid Code for Secondary Schools — Furtheramendments issued.

Order No. ED 148 SCH 85, Bangalore, dated the 20th August, 1986

Government are pleased to make the following amendments to Grant-in-aid Code forSecondary Schools.—

(1) Add the following for Rule 21(1) of the said Grant-in-aid Code as clause (c) afterclause (b).

“(c) Not less than 50% of the total number of employees belong to SC/STCommunities”.

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PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA

Order No. ED 119 SOH 78, Bangalore, dated 8th December, 1978

In the circumstances stated by the Director of Public Instruction, sanction is accordedin relaxation of staffing pattern envisaged in the Grant-in-Aid Code for Secondary Schoolsto appoint an additional teacher for Kannada keeping in view of the requirement of eachschool where Marathi/Urdu Medium is offered as I language.

The additional expenditure in this behalf will be met out of the provision made in theNon-Plan Budget under Head of the Account “277 Education. B. 4-Assistance to Non-Government Secondary Schools during 1978-79”.

This issues with the concurrence of Finance Department vide their U.O. Note No.FD 3154/Ex. VIII/78, dated 27th October, 1978.

______

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GRANT-IN-AID CODE FOR SECONDARY TEACHERS’TRAINING COLLEGES IN THE KARNATAKA STATE

CHAPTER IIntroductory

With the object of encouraging private enterprise in Higher Education, provisionis made annually in the State Budget for payment of Grant-in-Aid to affiliated collegesunder private management. The payments of such grants are subject to the rules inthis Code.

2. Grant-in-Aid cannot be claimed as a matter of right.

3. The grants are sanctioned by the Government except where the power isvested in the Director himself.

4. The rules in this Code shall be deemed to be supplementary to the rules laiddown in the Karnataka Financial Code, and any relaxation thereof requires thesanction of Government in the Finance Department.

5. The Government reserve to themselves the right of changing these rules andof interpreting their meaning in case of dispute. Government also reserve to them-selves the right to refuse or to withdraw any grant at their discretion, notwithstand-ing the rules contained in this code.

CHAPTER IIDefinitions

6. Unless the context requires otherwise, the following words and phrasesused in this code have the meanings hereby assigned to them:

(a) “College” means a private B.Ed., Training College affiliated to theUniversity of Mysore or University of Bangalore or the KarnatakaUniversity under the rules of such University and imparting soundsecular instruction.

(b) “Institution” means a college with a hostel or without a hostel as thecontext may imply;

(c) “Local Body” means a duly constituted local authority and recognisedby Government as such;

(d) “Management” means a person, a body of persons, a local body, or aregistered Association, a Managing Committee or Committees,maintaining one or more colleges and hostels and registered andrecognised as such by the Government;

(e) “Director” means the Director of Public Instruction in Karnataka;

(f) “Department” means the Department of Public Instruction inKarnataka;

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(g) “Prescribed” means prescribed under the rules in this Code;

(h) “Year” means academically year or financial year as the context may imply;

(i) “University” means the University of Bangalore, Mysore or theKarnataka University to which the College is affiliated.

CHAPTER III

General Conditions of Grant-in-Aid

7. Every Institution on behalf of which Grant-in-Aid is sought shall be underthe control of a “Management” which shall undertake to be answerable for themaintenance of the Institution and for the due fulfillment of all the conditions of aid,as they stand from time to time.

8. The Management shall vest, in the Principal of the Institution to transactwith the Department the current business of the Institution on its behalf.

9. Every “Management” shall be responsible.—

(i) to strictly fulfill in the case of a College, the conditions of affiliationas laid down in the Statutes and Ordinances of the University;

(ii) to report to the Director without delay all changes in its Constitutionand in the personnel of the Principals of the Colleges;

(iii) to subject the colleges to inspection by the officers of the Departmentdesignated for the purpose;

(iv) to afford all conveniences to the Officers of the State Government andof the Indian Audit Department deputed to audit the initial and otheraccounts of the institutions and of the management;

(v) to strictly abide by the instructions or verdict of the inspecting orauditing agencies referred to at (iii) and (iv);

(vi) to keep such accounts and render to the Department such returnsand reports as may be prescribed by the Director from time to time;

(vii) to give effect to particular line of action indicated by.—

(1) Government on policy decision;

(2) the University in regard to academic matters within thepurview of the University.

10. No grant will be payable to.—

(i) a college which has not been affiliated;

(ii) a college in respect of a new Department or course which has notbeen affiliated;

(iii) an Institution which refuses admission to any pupil merely on theground of the caste or community to which he belongs or becausethe pupils have secured a low percentage of marks;

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(iv) an Institution which takes part in political agitation directed againstthe authority of the Government, or inculcates opinions tending toexcite feelings of political disloyalty or disaffection among thepupils;

(v) an Institution which is found guilty of falsification of its accountsor other records of misrepresentation of facts including presentationof false claims of commission of any other fraud or irregularity.

Note : This is without prejudice to the discretion of the Department to dealwith the management according to law.

(vi) an Institution which spends any portion of its income for purposesunconnected with the Institution.

Note : In cases failing under clauses (iii) to (iv) supra, the Department reservesthe right to withdraw, withhold, or reduce even grants alreadysanctioned.

11. The payment of grants is subject in all cases to the availability of fundsin the State budget under the detailed head concerned.

12. Applications for Grant-in-Aid shall, in all cases contain a declaration signedby the Principal of the Institution on behalf of the Management, to the effect that therules in this Code Governing the payments of Grants-in-Aid are being and will beobserved by the management, fully and faithfully.

CHAPTER IVGrants to Colleges

13. The following are the different types of grants payable to colleges subject tothe general conditions laid down in Chapter in and the special procedure prescribedin this Chapter.—

(i) Teaching Grant (maintenance grant);

(ii) Grant towards loss of fee income;

(iii) Building Grants; (iv) Equipment Grants;

14. No grant of any kind shall be payable to a college which has a surplus orbalance on hand of Rs. 1 lakh or more.

Note : For the purpose of this rule, the “surplus or Balance on hand” includingthat of the previous Years means the opening balance as exhibited inthe Financial statement of account This surplus Balance should be usedonly with the specific approval of Government.

15. Applications for the grant shall be made in the prescribed forms and in themanner indicated in respect of each. Supplementary instructions to be compliedwith in making such applications are indicated in the forms themselves. Aftersanction, the grants should be drawn in Grant-in-Aid Bill Form (vide Article 162,M.F.C.), supported by such additional information or documents as may have beenprescribed and duly countersigned by the Competent Authority.’

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Teaching Grants (Maintenance Grant)

16. (a) The amount of grant to be paid in any one year to the college shall notexceed 70 per cent of the excess of the approved maintenance expenditure over thedirect receipts (as detailed in Rule 17 infra).

(b) The payment of grant is however subject to the following conditions.—

(i) that the college had an average daily attendance per term of not lessthan eighty pupils;

(ii) that the college worked during each term for not less than the numberof working days fixed by the University;

(iii) that the scales of pay of the staff including the number of posts ineach category of the college were not more than those prescribed forsimilar staff and work respectively, in Government Colleges of thesame category and that Dearness allowance was paid at the rateand-in accordance with the rules prescribed by the Government fortheir servants, and that if the management has paid lower rate ofD.A. than that sanctioned to similar category of Governmentservants that the management rate of D.A. will be the basis forsanctioning D.A. grants:

(iv) that the qualifications of the members of the staff are the same asthose prescribed by the respective Universities to which the collegesare affiliated and their service conditions are not more favorable

than those applicable to similar staff of the same category in theGovernment College of Education; and

The age of superannuation of both teaching and non-teaching staffin the Private Aided Colleges shall be 55 years as in the GovernmentColleges. No grant will be paid towards pay to such of theemployees who are retained in service beyond 55 years of age witheffect from 1st January, 1976:

Provided that every member in a Private Aided College.—

(a) who has continued in service after attaining the age of 55 years (60years with the permission of the University concerned or theDirector of Public Instruction as the case may be) shall retire on thedate on which he or she attains the age of 60 years, or on 1st

January, 1976whichever is earlier;

(b) who attains the age of 55 years after the issue of amendment to Rule16 (b) (iv) of the New Grant-in-Aid Code for Secondary TeachersColleges but before 1st January, 1976, shall retire on 1st January,1976;

(c) who attains the age of 55 years after 1st January, 1976 shall retireon the date on which he or she attains the age of 55 years.

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However, if a substitute cannot be appointed before the end of the academicyear and the management of the Institution desires to continue the services of anyemployee due to retire on or after 1st January, 1976 as above during the currentacademic year, they may do so treating me period of service of such employee for anyperiod up to 31st March, 1976 only as on re-employment and the expenditure in-curred on such re-employment will be reckoned for the purpose of Grant-in-Aid.

(v) the maximum amount of the grant admissible shall not be morethan half of the “Approved maintenance Expenditure”.

Note : If the margin of surplus representing the difference in the amountof fees actually charged and the amount of fees reckoned for calculation of grant according to standard rate fixed exceeds 10 per centof the total amount of admissible expenditure (after meeting themanagement share of deficit) then the excess should be treated asreceipt of the institution for purposes of sanctioning the grant forthe next year.

17. The items of expenditure that are to be treated as ‘Approved MaintenanceExpenditure’ and the items of receipts which are to be considered as Direct Receipts’for this purpose are detailed in Appendix I.

18. The teaching grant or maintenance grant for a year will be calculated on the“Approved Maintenance Expenditure” of that year as certified by the approvedauditors and accepted by the Department. As the figures for this purpose will becomeavailable only after the dose of the year after the accounts of the College for the yearare audited, ‘on account’ grants equal to 50 per cent of the final grant sanctioned forthe previous year or 50 per cent of the probable grant due for that year based on theBudget Estimates of the year, whichever is less, may be paid in October. Such ‘onaccount’ grants paid should be adjusted out of the final grants sanctioned and paidduring the following year.

19. The application for the grant shall be made in Form C.G.C. 1 on or before the1st August of the following year duly supported by the audited financial statementof accounts for the year in the manner laid down in Appendix n. In the case of newCollege(s) requiring ‘on account’ grants for the first time, the application in FormC.G.C. 1 will be supported by their budget estimates for the year for which the grantsare required.

Note : Applications unsupported by the audited statements and/BudgetEstimates or those sent after the prescribed date are liable to be

rejected.

Grant towards loss of fee income

20. A grant equal to the loss in its fee income at Management rates or Govern-ment rates whichever is less may be paid- to a College on account of award of feeconcessions, scholarships carrying freeships or half freeships including refund offees. For this purpose ‘Fee income’ shall constitute such items of fees as are takeninto account under the Freeship Rules.

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21. The grant shall be claimed in an application in Form C.G.C. 2 compensationfor loss of fee income at Government rates will be paid to a college before the 31stMarch in every academic year in which such loss is incurred in the award of feeconcessions, scholarships carrying free ships, half free ships including refund offees, such compensation should be claimed in two installments after the free shipand scholarship lists are published.

Building grants

22. A grant not exceeding half of the total expenditure may be sanctioned to aCollege.—

(a) to acquire lands or buildings for the College(s) or play grounds or forother purposes connected with the College;

(b) to construct a new building or improve or extend the existing Collegebuilding or Canteen buildings. Cycle stand, staff quarters (if the policyof providing staff quarters in such colleges has been approved byGovernment), for layout of playgrounds, sports pavilion, etc.,

(c) In cases of new buildings, extensions or alterations, the Director orGovernment must have been convinced of their necessity and haveapproved their character. Works commenced before obtaining the specificpermission of the Director or Government as the case may be will not beeligible for grant. Such grants are subject to a ceiling limit of Rs. 50,000(Rupees fifty thousand only) per year to any single college.

Note : If building grants cannot be given for want of funds, loans may begiven for the same purpose subject to availability of funds accordingto provision made in the Budget. Rules governing such loans aregiven in Appendix ffl.

23. Where private benefaction has been received for the purchase or constructionof such buildings the management is permitted to reckon it as part of its share of cost,should the benefaction be in excess of the management’s share of cost, such excessshall go to reduce the Government share of cost.

24. An application for the grant shall be made in Form C.G.C. 3. In the applica-tion, the management should furnish information as to how much money it has at itsdisposal, and whether the Government Grant applied for will be sufficient for thepurchase of the land, etc., or for the construction of the building and completing itwithin the time prescribed by the plans, estimates and specifications duly approvedby the Competent Public Works Department authorities and indicate the manner ofcalling for and acceptance of tenders in the case of construction of buildings.

Note : If the lowest tender cannot be accepted in any case, the departure shouldbe made in consultation with the Executive Engineer or other higherauthorities of P.W.D. having jurisdiction over the area.

25. (a) In the case of grants for construction, improvement, or extension ofbuildings, every reasonable opportunity shall be afforded by the Management to theOfficers of Public Works Department during the progress of the work, to inspect and

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examine the materials used, to take measurements and to verify whether the build-ing is being constructed on the lines of the plan approved previously so as to enablethem to issue the prescribed certificates.

(b) If required, the grants may be paid in installments as the work progresses,the amount so paid being at no time more than the proportionate grant payable onthe value of work actually done, as certified by a Divisional Officer of the PublicWorks Department supported by details as in a Public Works Running Account Bill.

(c) The grant or the last instalment of it when the grant is paid in installments,shall be payable only on completion of the work, on the basis of an account ofexpenditure incurred, furnished in the P.W. Running Account Bill Form by an Officerof the Public Works Department not below the rank of an Assistant Engineer. TheBill should contain a certificate to the effect that the building has been completedgenerally in accordance with the approved Plans and specifications.

Note : The last installment would be so fixed that the amount together withthe installments paid previously does not exceed the grant payable for the

building on the basis of actual expenditure.

26. The Order sanctioning the grant shall specify the date by which the build-ing should be completed. In case the building is not completed within the periodspecified above, the Department may call upon the management to explain thedelay in construction, and in the event of sufficient cause not being shown, mayrequire the Management to refund within a reasonable time prescribed, such portionof the grant as may have been drawn and if the Management fails to do so, sum-marily enter upon and take possession of the incomplete structure with the site onwhich it stands and all the buildings and materials lying thereon and take suchsteps and do such acts as the Department may deem necessary for the recovery of thegrant drawn.

27. Where works are executed on piece work system or by engaging daily labor-ers, the management is responsible to see that the work is got supervised by qualifiedengineers. For the purpose of drawing the grant of installments the expenditureshould be certified by Officers of the Public Works Department (vide Rule 25). Therates adopted in the bill should not exceed the corresponding rates in force in thePublic Works Department in any case.

28. Grants may be made under these rules for the purchase of the buildings orfor improvements and extension of existing buildings also whether or not they wereoriginally constructed or purchased with the assistance of Government Grants.

29. When the grant applied for is for purchasing a building, the Director shouldsatisfy himself.—

(a) Whether the right , title and interest in the building of the seller isestablished and whether the property will be made over to the collegeauthorities immediately on payment; and

(b) Whether the building is suitable for the purpose in regard to sanitation,lavatory fittings, water supply, ventilation, lighting, adequacy ofaccommodation, size of rooms, furniture, playgrounds, etc.

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30. Before a grant is paid, the management should execute a bond in FormC.G.C. 4 binding itself to abide by the conditions governing the payment of the grant.Where the grant exceeds Rs. 10,000 the management shall execute, in lieu of theabove bond, a deed of mortgage of the property in favor of Government in FormC.G.C. 5.

31. It shall be competent for the Department to forbid the use of such buildingsor any portion thereof, for such purposes as are considered by the Department to beinconsistent with the object of the grant.

32. The management of a College shall be bound to refund the whole or aportion of the building grant drawn by it, if a building for the acquisition, construction,extension or improvement of which a grant has been drawn, ceases to be used for thepurposes for which the grant was drawn within a period of forty years from the dateof the final payment of the grant, the amount refundable bearing the same ratio to thegrant drawn, as the period still required to complete 40 years of use of the buildingbears to 40 years.

Equipment Grant

33. Grants may be sanctioned for the purchase of articles of equipment requiredfor the bona fide use of a College upto 50 per cent of their value. The articles ofequipment recognised for the purpose are detailed in Appendix IV. Such grants aresubject to annual ceiling limits as under.—

First year Thereafter perRs. annum Rs.

Teachers’ Training College 5,000 2,500

These limits are subject to revision from time to time at the discretion of theGovernment and depend upon the availability of funds.

34.(a) Grants not exceeding Rs. 1,000 in each case, may also be sanctioned forexpenditure on equipment of a capita] nature of essential type such as installation oftelephone, installation of water supply pumping set, construction of overhead tank,fencing for garden, etc.;

(b) No portion of a grant for the purchase of books, furniture or appliancesshall ordinarily be paid until the Department is satisfied that thepurchase in aid of which the grant is made has actually been completedand that the books, furniture or appliances purchased have beenapproved by the Department;

(c) Grants shall not be given to meet the cost of seats or desks of a patternwhich has not been approved by the Department;

(d) Grants shall not be given for the purchase of articles regarding whichthe Department has not been previously consulted and for which aidhas not been promised.

The grant sanctioned, if any, shall lapse if the amount of grant is not drawn

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from the Treasury before the end of the financial year for which it was sanctioned.

35. For calculation of the Equipment Grant, the expenditure is arrived at afterdeducting from the actual expenditure on such equipment the following amounts.—

(i) Recoveries towards cost of books lost; and (ii) Recoveries towardsbreakages of Laboratory articles.

36. Where a management receives private benefaction(s) it shall be entitled totake full credit for the same in arriving at its share of the cost of the equipment. Whenhowever such benefaction is in excess of the management’s share of cost, the excessshall go to reduce the Government share of cost.

Note : In the application for grant, management should furnish a c ertificatespecifying the total amount of benefactions received in respect of theequipmentfe).

37. Where a management has built up a Development Fund out of its savingsearmarked for purchase of equipment amounting to more than its share of the cost ofequipment to be purchased, such excess shall go to reduce the Government share ofcost.

38. The application for grant shall be made in Form C.G.C. 6, so as to reach theDirector not later than 1st August of each year. It should be supported by a Certificateof essentiality by the Head of the Department of the particular subject of that Collegecountersigned by the Principal.

39. For purchasing of articles of Furniture and laboratory requirements, theColleges should obtain competitive quotations. In respect of heavy purchases ofeach group of articles costing more than Rs. 500, tender system shall be adopted.Where articles are got manufactured, the working rates should not exceed the cur-rent market rates. In respect of articles for which there are S.P.C. rate contracts, rateshigher than those rates will not be recognised for the purpose of the grant.

40. If a college which has received aid for purchase of equipment under theabove rules is dosed or diverted for purposes other than those for which such grantsare admissible, within 10 years from the date on which the last grant was drawn, theDirector shall be competent to take over to Government the articles for the supply ofwhich Government grant was paid, or direct that the articles be sold in auction. Inthe latter case, the proceeds shall be credited to Government subject to payment tothe Management of such portion of the proceeds as the Government may deem proper.

41. “Each person shall subscribe to the Staff Provident Fund scheme at 61/4 percent of his pay and the management shall contribute 3Vfe per cent, the EducationDepartment contributing another 61/8 per cent”.

APPENDICES

Rule

1. APP. I Statement showing items of 17approved expenditure and Receipts

2. APP. II Financial Statement of Accounts 19

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3. APP. III Rules governing building Loans 22 (Note)

4. APP. IV Details of articles of equipments 33recognised for grants

Forms No. Rule

1. Application form for on account grant CGC 1. 19

2. Application form for grant for loss of fee CGC 2. 20income

3. Application form for Building grant CGC 3. 24

4. Bond form to be executed on payment of CGC 4. 30building grant

5. Mortgage deed of Property CGC 5. 30

6. Application form for equipment grant CGC 6. 38

APPENDIX I

[See Rule 17]

I. Items of direct receipts and approved maintenance Expenditure

(a) Items of Direct receipt.—

Fees and Fines.—

(i) Tuition fees. At standard rates prescribed by(ii) Tutorial fees. Government for calculation of Grant-in-Aid while

calculating the receipts from these fees, the totalstrength of students as on rolls has to be takento account.

(iii) Laboratory fees.

(iv) College Examination fees.

(v) Admission fees,

(vi) Transfer Certificate fees.

(vii)Library fees.

(viii) Fees from Ex-students.

(ix) Any other fees, for the college proper.

(x) Fines.

(xi) Excess of fees vide note below Rule 16(c).

(b) Other miscellaneous receipts.—

(i) Any charges collected from the students for specific services (e.g.,Cycle stand charges, etc.);

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(ii) Kent recovered in respect of any of the college buildings—(excludingHostel, Gymkhana and residential quarters);

(iii) Fees for extra-curricular activities, e.g.—Excursions and tours, etc.;

(iv) Any other miscellaneous receipts for the maintenance of the college.

II. Items of approved expenditure.—

Strength of teacher staff.—

The teachers-trainee ratio inclusive of the Principal, but excluding the post ofArt Instructor and the Physical Culture Instructor will be prescribed by Government.

Scale of Pay and Allowances.—

1. Teaching Staff.

The Scales of Pay and Allowances shall be the same as that of GovernmentTraining Colleges. If the Pay and Allowances paid by the management are morethan the Government scales, then the excess expenditure shall not be admissible forgrants.

(i) If the pay scales allowed are less than the pay scales prescribed forGovernment Training Colleges, then the Grant-in-Aid will be admitted on the basisof the pay scales actually allowed by the institution.

2. Strength of Non-teaching Staff.—

(a) One Librarian with two attenders (one for library and the other foroffice);

(b) One additional Library Clerk, if the number of volumes exceeds10,000 volumes of books;

(c) One Head Clerk (1st Division Clerk);

(d) One Accountant (1st Division Clerk);

(e) Two Clerks-cum-Typists;

(f) One Watchman;

(g) One office Attender, (h) One Scavenger;

(i) Four Peons;

(j) One Technician (Film Operator or mechanic).

(2) Allowances of special nature such as Dearness Allowance, H.R.A., etc., atthe Government rates or Management rates whichever is lower.

(3) Traveling Allowance of the members of staff of the College in connectionwith the work of Colleges in accordance with specific rules as approved by theDepartment not exceeding the rates admissible as per Karnataka Civil Service Rulessubject to annual limit of Rs. 1,000.

(4) Management contribution for staff provident schemes approved by Govern-ment.

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(5) Rents of College Buildings.

(a) Rent including ground rent paid to the Landlord for College Build-ings if the College does not own its building;

(b) Rent as may be fixed by the P.W.D. or H.RC. wherever applicable inrespect of Buildings either constructed or purchased by theManagements from their own funds;

(c) In respect of the building constructed or purchased from funds asgrants from Government, Government of India, Local authority orfrom earmarked donations.—

(i) Municipal and other taxes paid on college buildings;

(ii) Contribution towards the Depreciation fund subject to amaximum of 2 per cent of the actual cost of the constructionof that portion of building;

(iii) Actual maintenance and repairs including special repaircharges to a maximum of 3 per cent of the capital cost of thecollege buildings.

(6) Contingencies.—

(i) Light and water,

(ii) Printing and Stationery,

(iii) Gas.

(iv) Postage, Telegram, Telephone charges,

(v) Advertisement charges.

(vi) Clothing to servants on prescribed scale not exceedingGovernment scale.

(vii) Audit fees (at rates approved by Competent Authority),

(viii)Affiliation fees.

(ix) Repairs to furniture, typewriters and office equipment,

(x) Other miscellaneous items.

Total expenditure on contingent items to be limited to Rs. 5,000 per annum.This will be raised in deserving cases upto a limit of Rs. 10,000.

(7) Interest on Loans.

(8) Insurance premium on property upto Rs. 1,000.

(9) Expenditure on tours or excursions at prescribed rates for theGovernment Colleges subject to the maximum of Rs. 1,000 per annum.

(10) Expenditure on consumable articles for laboratories.

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APPENDIX II

[See Rule 19]

. . . . . . . . . . . . . . . College . . . . . . . . . . .

Financial Statement of Accounts for the Year 19 . . . . 19 . . . .

Certificate1. On behalf of the Management, I hereby certify that the expenditure

shown above has been actually incurred and that no part of it relatesto scholarships or to articles for which a special grant is sanctionedunder the Grant-in-Aid rules.

Principal

2. I certify that I have audited the accounts of the college for the year19. . . 19 . . . and that the receipts and expenditure shown in the

Receipts Expenditure

Fees due at standard rates prescribed Expenditure on.-by Government from April 19. . .toMarch 19. . . (as shown in the detailed statement attached)

(1) Amount brought forward from 1. Salary of Teaching staff aslast year’s account shown in the detailed statement

attached

(2) Income from donations, i.e., 2. Salary of Ministerial and Menialinterest on donations staff (as shown in the detailed

statement attached)

(3) Subscriptions and donations 3. Travelling Allowance

(4) Actual receipts by Fees.— 4. (a) Rents (should be supportedby a certificate granted by theHouse Rent Controller orExecutive Engineer, P.W.D. asthe reasonableness of therent)

(a) Tuition Fees (b) Taxes

(b) Admission and Re-admi-ssion Fees

(c) Fees and penal fees

(d) Laboratory fees

(e) Library fees

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(5) Grant-in-Aid Received. — 5. Building Repairs and Depreciation

(a) Maintenance (i) Contribution to DepreciationFund

(b) Building (ii) Depreciation charges

(c) Equipment (iii) Ordinary repairs andupkeeps not exceeding3 per cent of the capitalcost of the buildings in-cluding special repairs

(d) Compensation for lossof fee income

(6) Miscellaneous fee receipts (to be 6. Contingencies. —specified) (a) Light and Water

(b) Stationery and Printing(c) Gas(d) Postage.- telegram and

telephone(e) Advertisement charges(f) Clothing to servants(g) Audit fees(h) Administration charges(i) Repaiis to furniture,

typewriters and officeequipment

(7) Scholarships 7. Scholarships

(8) Loans 8. Refund of Tuition fees

(9) Amounts contributed by the 9. Expenditure on construction ofManagement for the upkeep of buildingsthe college during the year

Total10. Expenditure on purchase of

furniture11. Purchase of Laboratory

equipment12. Purchase of Library books, etc.13. Repayment of Loans14. Outlay not falling under the above

heads (to be specified)15. Amount carried over to next Year’s

Accounts

Total

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above statement are correctly stated and supported by proper vouch-ers.

Auditor.

APPENDIX III

[See Rule 22 Note]

Rules regulating the grant of Loans for construction of/and purchase

of buildings

Loans.—Loans for construction or purchase of College buildings may be givento aided managements on the following conditions.—

(1) The management shall own a suitable site and produce satisfactoryevidence of title to it free of encumbrance.

(2) The maximum period for the repayment of the loan shall be 20 yearsand shall carry interest at the rate fixed by Government at the time ofsanction of the loan.

(3) The Department should be satisfied about the ability of the managementfor the repayment of the Loan according to conditions of the loan.

(4) The management shall mortgage the site, the building, and ifconsidered necessary by the Department its other assets also as securityfor the payment of the loan and execute necessary mortgage bond.

(5) The conditions regarding plans and estimates and procedure for theconstruction of the building shall be the same as for the constructionof the buildings for which grant is sanctioned.

(6) The loan shall be paid in four quarterly installments on the productionof bills relating to completed works certified by the PublicWorks Department. The first installment shall be paid in advanceafter anagreement bond is executed, adjustments being made if necessary in the succeeding quarterly payment.

(7) The Government grant for the construction of the College buildingand the loans to be sanctioned should not together exceed 50 per centof the estimated cost of the College building.

(8) The loan granted under these rules together with interest accruedthereon, shall be repaid in quarterly/half yearly installmentswithin 20 years.

(9) Recovery will commence next month following the month in whichthe last installment of loan is sanctioned.

(10) In case of delay in the repayment of the amount of loan together withinterest the amounts so due will be adjusted against the amount ofgrant due to the institution.

(11) The recovery of interest at ordinary or penal rates, etc., would be in

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accordance with instructions contained in Chapter XII of KarnatakaFinancial Code.

APPENDIX IV[See Rule 33]

Statement showing the articles of equipment recognised for purpose of grant.

(a) Benches, Writing Desks, reversible desks, stools, tables, chairs,black boards and vessels.

(b) Almirahs, Shelves and cupboards for the storage of chemicals,apparatus, tools, books, maps, models, specimens and materialsfor teaching appliances and practical work.

(c) Shelves for books.

(d) Work benches and drawing desks.

(e) Typewriters, Cyclostyle machines and duplicators.

(f) Reference books for teachers.

(g) Books for students’ Libraries,

(h) Approved journals and magazines,

(i) Maps, charts, diagrams and models,

(j) docks and time-pieces.

FORM C.G.C. 1[See Rule 19]

Application for grants for maintenance (Teaching grants)1. Name and address of college Society2. Association or person owning the college3. Correspondent (Principal)4. Classes with strength of each

5. Approved maintenance expenditure6. Direct receipts7. Opening balance on hand as per previous year’s

financial statement8. Descriptions of donations with yearly income by

way of interest from each donation, etc.9. Remarks.

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Declaration

On behalf of the management of the College, I hereby declare that the condi-tions of recognition and aid laid down in the Karnataka Educational Rules and inthe Grant-in-Aid Code are being, and will continue to be fully observed and that I amprepared to subject the institution, together with its current donations and trustaccounts, its establishment, time-table and registers to inspection and to furnishsuch returns as may be required by the Department.

Station. . . . . . . . . . .

Date. . . . . . . . . . . . Principal

FORM CG.C. 2[See Rule 20]

Application for grant for loss of fee income

(a) 1. Name of the College

2. Number of students who enjoyed full freeships

3. Rates of freeships allowed in each case

*4. Total amount of full freeship granted

(b) 1. Number of students to whom half freeshipwas allowed or sanctioned

2. Rates of half freeships sanctioned in each case

*3. Total amount of half freeships

(c) Refund of Fees.—

1. Number of students to whom fees is refunded

2. Rates

*3. Total amount of fees refundedAmount of grant claimed.—

(a) On account of full freeship allowed

(b) On account of half freeship allowed

(c) On account of refund of fees--------------------------

Total--------------------------

Remarks if any.

*Note.— Full details showing the names of pupils, their class’s cost against eachof them and native place should be given in support of the total amountof freeships, half freeships or refunds of fees allowed including refundof fees (with relevant authority for their sanction).

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DeclarationOn behalf of the management of the College, I hereby declare that the condi-

tions of recognition and aid laid down in the Karnataka Educational Rules and inthe Grant-in-Aid Code are being, and will continue to be fully observed and that I amprepared to subject the institution, together with its current donations and trustaccounts, its establishment, time-table and registers to inspection and to furnishsuch returns as may be required by the Department.

Certificates1. Certified that the amounts of grant preferred in respect of freeships

and half freeships were actually allowed to the students duringthe previous year.

2. Certified that the students for whom the grants are claimed hadbeen on the rolls during the previous years.

3. Certified that the freeships and half freeships have been allowedas per conditions prescribed by Government in this respect.

4. Certified that the claims preferred are correct and based on relevantrecords.

FORM C.G.C. 3

[See Rule 24]

Application for grant for construction of Buildings.—

1. Name of the College, Locality and . . . . . . . . . . . . . . . . . . .Management.

2. Purpose for which grant is claimed. . . . . . . . . . . . . . . . . . . .3. Strength (average daily attendance) . . . . . . . . . . . . . . . . . . .

of the college.4. Accommodation—existing number of . . . . . . . . . . . . . . . . . . .

rooms and halls and dimensions ofeach.

5. Proposed additions, . . . . . . . . . . . . . . . . . . .construction—number of rooms andhalls, dimensions of each includingpurchase of new buildings.

6. Necessity for the proposed construction . . . . . . . . . . . . . . . . . . .of original or additional accommodationand total estimated cost.

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Grant-in-Aid Code

for Arabic

Madrasas, Arabic Colleges

and

Quran Institutions in

Karnataka State

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TABLE OF CONTENTS

SI. No. Particulars Rule No. Page No,

CHAPTER I

1. Introductory Note ............................................................. 1-8

CHAPTER II

2. Definitions...................................................................... 9

CHAPTER III

3. General conditions for Starting and Recognition of 10-26 Arabic Institutions .......................................................

CHAPTER IV

4. General Conditions of Aid ..........................................

CHAPTER V

5. Quantum of grants admissible ...................................

CHAPTER VI

6. General Conditions of service ...................................

CHAPTER VII

7. Miscellaneous ............................................................

CHAPTER VIII

8. Procedure for payment of provisional salary grants

APPENDI X I

9. Description of items of expenditure coming under 26-28 authorised cost ofmaintenance .................................

APPENDIX H

10. List of Account registers to be maintained ...............

APPENDIX III

11. Questionnaire to be attended by the Auditors ..........

APPENDIX IV

12. Staff Pattern ................................................................

APPENDIX V

13. Leave Rules ..............................................................

14. FORMS .....................................................................

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PROCEEDINGS OF THE GOVERNMENT OFKARNATAKA

Subject—Grant-in-aid Code for Arabic Institutions in the State—Accords sanctionto—

Order No. ED 15 PSE 79, Bangalore, Dated 20th June 1979.

The Governor of Karnataka has been pleased to accord sanction -to theaccompanying Grant-in-aid code for Arabic Institutions in the State to take effectfrom the current Academic year subject to the condition that expenses wil) be metfrom existing Budget provision Adequate provision will however be made for this in1980-81 budget estimates.

The Director of Printing, Stationery and Publications is requested to print 1,000copies of the Code and supply 20th copies thereof to the Additional Director ofPublic Instruction, (Special) Bangalore, 35 copies to Government and 5 copies to theLegislature Library. The remaining copies should be kept for sale as a periodpublication.

This Order issues with the concurrencae of the Finance Department vide theirU.O Note No. FD 360 INT Exp. VIII/79, dated 31st May 1979,

By Order and in the name of the Governor of Karnataka.

MOHAMMED YAKOOB,Under Secretary to Government,

Education and Youth Services Department.

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GRANT-IN-AID CODE FOR ARABICMADRASAS, ARABIC COLLEGES AND

QURAN INSTITUTIONS IN KARNATAKA STATEOrder No. ED 15 PSE 79, Bangalore dated 20th June 1979

CHAPTER—I

Introductory Note

1 General Purposes of Grant-in-aid—With the object of extending assistanceand improving Arabic Education in the State, a sum of money is annually allotted byGovernment for distribution as grant-in-aid to Arabic Madrasas and Arabic collegesherein after called the said institutions under private management and local bodiessubject to the conditions specified in this code.

2 Object of grants—Grants are given for the following purposes :-

(a) Maintenance of Arabic and Quran Institutions.

(b) For purchase of equipment for Arabic Madrasas, Arabic Colleges and QuranInstitutions.

(c) Purchasing, erecting, enlarging and improving the buildings of Arabic andQuran Institutions.

(d) For purchase of equipment for Arabic Madrasas, Arabic Colleges and QuranInstitutions.

(e) Other purposes approved by Government.

3 Reservation of discretions by Government—(a) The grants payable by theGovernment are entirely discretionary and cannot be claimed as a matter of right.

(b) The Government reserves to themselves, not withstanding any thing containedin the rules of this code, the right to refuse or withdraw or reduce any grant at theirdiscretion without assigning any reasons thereof.

(c) The Government may also modify or revise the rules of recognition and grant-in-aid without assigning any reasons thereof..

4 Sanctioning Authority—All grants paid from State funds are sanctioned eitherby Government on the recommendation of the Director of Public Instruction or by theDirector himself or by any other subordinate authority of the department dulyempowered in this behalf.

5 Interpretation of rules—The decision of Government regarding theinterpretation of any rules in this code shall be final.

6 The rules in this code should be treated as supplementary to the general rules ofexpenditure and disbursement of grant-in-aid laid down in the Karnataka FinancialCode and where rules the laid down in this code appear to be inconsistent with theprovisions of the Financial Code, the rules of’the latter shall prevail.

7 These rules shall apply to all the -Aided Arabic Madrasas Arabic Colleges and

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Quran Institutions in the State in so far as they are not inconsistent with the provisionsof the statutes in force in any of the areas of the state.

8 Appendices—The appendices to this code shall be treated as part of the codeand shall have the same effect as rules in this code.

CHAPTER II

9 Definitions—Unless the context otherwise requires, the following words andphrases used in this code have the meanings hereby assigned to them.

(i) ‘Approved Expenditure’ means expenditure both recurring and nonrecurringincurred in the interest of the Institution and approved by the Department.

(ii) ‘Arabic College’ means an educational Institution in which Arabic Educationis imparted upto any standard from Tahataniya to AFZAL-UL-ULAMAMadhyama (Preliminary) or AFZAL-UL-ULAMA uttam (Final).

(iii) ‘Arabic Madarasa’ means an Educational Institution in which ArabicEducation is imparted up to any standard from standards Tahataniya toFoukaniya.

(iv) ‘Authorised cost of maintenance’ means recurring cost of maintaining theInstitution as defined in Appendix-1.

(v) ‘Board of Management’ means and includes a Local Body which maintains anEducational Institution or Institutions or a registered association or aregistered body of persons which maintains a recognised EducationalInstitution or Institutions or the Managing Committee or the Committees ofan Educational Institution or Institutions which are registered or recognisedas such by the Department as provided in this code.

(vi) ‘Counter-signing Officer’ means an officer of the Department who will exerciseimmediate administrative control over the Aided Institution and who isauthorised to countersign the bills for grants etc., of the Institution after thegrants are sanctioned by competent authority.

(vii) ‘Department’ means the Department of Public Instruction in Karnataka,Bangalore.

(viii) ‘Director’ means the Director of Public Instruction in Karnataka, Bangalore.

(ix) ‘Educational Institution’ means Arabic Madrasas, and Arabic colleges andQuran Institutions maintained by a Management and recognised by theDepartment of Public Instruction in Karnataka and providing approvedcourses of study according to the prescribed rules of the Department.

(x) ‘Inspector’ means subject Inspector for Hindi attached to the office of theDivisional Joint Director of Public Instruction.

(xi) ‘Local Body’ means a duly constituted Taluk Board or Municipal Corporationor Municipal Council or a Panchayat or any other body defined byGovernment from time to time as a Local Body.

(xii) ‘Net authorised cost of Maintenance’ means authorised cost of maintenance

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as detailed in para (1) above minus the Income from tuition and other feesand other sources of Income if any.

(xiii) ‘Prescribed’ means prescribed by the rules under this code or notificationissued in the State Gazette.

(xiv) ‘Quran Institution’ means an educational Institution in which quranEducation is imparted for a period of 3 years.

(xv) ‘Year’ means academic year or financial year as the context may imply.

CHAPTER III

10 General conditions for starting Arabic colleges, Arabic Madrasas and QuranInstitutions.

(i) Applications for starting Arabic Colleges/Arabic Madrasas/QuranInstitution shall be made to the Director through the subject Inspector forHindi, office of the Divisional Joint Director of Public Instruction, three clearmonths before the commencement of the academic year in form No. 1.

(ii) In no case should the institution be started without the previous permissionof the Department. No institution started without such permission shall beconsidered for recognition.

11 While disposing of the applications for grant of permission to start aninstitution, the following factors shall be kept in view.

(i) that the institution is open to all communities without any distinction ofcaste, creed, race or religion.

(ii) that there is need for an institution in a locality without involving any un-healthy competition with an existing institution of the same category in theneighborhood. The main criteria for starting an institution shall be theEducational requirement of the locality.

(iii) that the building of the institution should be ready before the institution isopened. All rooms should be of the approved sizes. If it is not possible toconstruct the building before the institution is opened, permission may begiven in deserving cases to conduct the classes in a suitable rented or rentfree building for a period of one year from the date of starting the institution,as a special case. Before the end of this period, the construction of thepermanent building should be completed. The Director may extend theperiod for a further period of two years in specially deserving cases.

12 General Conditions of Recognition—Educational institutions may berecognised by the Department provided they satisfy the Department withregard to:

(i) Need for the institution or/standard.

(ii) Premises.

(iii) Equipment.

(iv) Syllabus and Text Books.

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(v) Number of teachers and their qualifications.

(vi) Financial resources of the institution.

(vii) Compliance with the rules set forth in this code.

(viii) Presenting pupils for the examinations conducted by the Department.

Note—Recognition of an institution does not automatically confer any right onthe institution to claim the grant-in-aid.

13 Managing Committee—(i) There shall be a duly constituted ManagingCommittee to look after the administration of the institution under a privateEducational Organisation or Association. It shall be duly elected by the members ofthe society or the Association. The Management shall be responsible for themaintenance of the institution. The Society or the Association should be registeredunder the Karnataka Societies Registration Act 1960. The Management shall notcomprise of members of the same family. Not more than one member of a family shallbe a member of the Managing committee, institutions having a standing of morethan 25 years are exempted from Registering the Managing Committee of theinstitution under the Societies Registration Act. Neverthless they shall form ManagingCommittees. Similarly Local Bodies are exempted from registering the ManagingCommittee of their institutions.

(ii) The management shall appoint a secretary who will be authorised tocorrespond with the Department. Any change in the name or address of thecorrespondent should be reported to the Department. The Head of the institutionand at least one member of the teaching staff elected by teachers shall be included inthe Managing Committee. The Management is fully empowered to take any action itdeems fit on the secretary for any proved mismanagement.

(iii) In the case of groups of institutions managed by a voluntary body, there maybe one managing committee for institutions as a whole. In other cases, there shall beone secretary for the school at the Headquarters of the Management ; But for theschools out side the Headquarters the Head of the institution shall be secretary orany person authorised by the management.

(iv) A Municipal Corporation or a council or Taluk Board or a District or Municipalschool Board or Panchayat shall form a separate school managing committee formanaging the institutions under its control.

(v) If there is a change in the management of an institution or change in locationof the institution, a fresh application for recognition shall be made as if, it were anewly started institution.

14 Stability Fund—A stability fund of -Rs. 5,000 in respect of Arabic colleges andRs. 2,000 in respect of Arabic Madrasas and Quran Institutions, should be built upand maintained before recognition is granted. This stability fund should be depositedin the Joint names of the Director of Public Instruction and the management in aScheduled Bank or Post Office or any other Bank approved by the Department.

This stability fund should not be operated upon except in case of an emergencyand should be operated upon only with the previous written approval of the Director.

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15 (a) The institution shall be housed in a well ventilated building with sufficientaccommodation. There should be an open space around with a suitable play ground.There should be adequate sanitary arrangements.

(b) The Institution shall be equipped with furniture and Library to suit therequirement of the institution as desired.

16 The rules prescribed by the Department from time to time shall be followed bythe institution.

17 Registers prescribed by the Department shall be maintained and all periodicalreturns shall be maintained and furnished as and when called for,

A list of registers to be maintained is shown in Appendix-ll

18 Every recognised institution shall subject itself to Departmental inspection, atany time and shall abide by the instructions issued by the inspecting officer fromtime to time.

19 The Management shall get the accounts of the institution audited by an auditorapproved by the Department or by the staff of the State Accounts Department, in thecase of institutions managed by Local Bodies. Whenever, a Managing Committee isformed under the auspices of an Educational Society or Association, the accounts ofsuch an association also shall be got audited and the report sent to the Department.All contributions and donations collected by the Society or Association for purposeof improvement of the institution shall be duly accounted for Failure to submit suchaudited accounts shall entail the withdrawal of recognition.

20 Change of Management from one registered body to another Registered Bodymay be permitted for valid reasons at the discretion of the Director.

21 The management shall agree not to close down the Institution or any standardin the institution abruptly when once recognition has been accorded. When it intendsto close down the institution or any standard in the institution, the managementshall give previous notice of one clear calendar year and obtain permission of theDepartment to close down the Institution or standard.

APPOINTMENT OF STAFF

22 (i) Duly qualified staff shall be appointed by the management. The managementshall follow the conditions of service of the staff as laid down in Chapter-VI of thiscode as may be prescribed from time to time by the depart ment in this behalf. Themanagement may also frame the service conditions of its staff not inconsistent withthe model service conditions laid down in Chapter-VI and obtain the approval of theDepartment for the same.

(ii) The Head of Arabic college shall have the following minimum qualifications:

(a) Moulvi Fazil or its equivalent Examination.

(b) M.A. (Arabic).

(c) Minimum teaching experience of 5 years,

(iii) The Heads of Madrasas having Tahataniya. Ustaniya and Foukaniy shall

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have the following minimum Qualifications.Moulvi Alim. orAfzalul Ulama (Final) of any recognised University.or M.A. with (Arabic).orMunshi final Examination of the Department of Public Instruction, orAny other examination equivalent to Afzalul Ulama (Final) of Recognised Arabic

college.(iv) The Heads of Madrasas having Tahataniya and Ustaniva standards shall

have the following minimum qualifications: Moulvi Alim. orAfzalul Ulama (Preliminary) of any recognised University, orUrdu Munshi Intermediate Examination of the Department of Public Instruction.orB.A. of a recognised University with Arabic as Major or optional subject, orAny other examination equivalent to Afzalul Ulama (Preliminary).(v) The Heads of Madrasas having Tahataniya standards shall have the following

qualifications :Foukaniya Examination of a recognised Arabic college. orP.U.C. with Arabic as one of the optional subject. orS.S.L.C. with Arabic as optional or I Language or any other examination equal to

Afzalul Ulama entrance.(vi) The qualifications for teaching staff working in Arabic colleges : Moulvi

Fazil or Afzal-ul-ulama (Final) or M.A. (in Arabic) or Moulvi Alim of a recognisedUniversity or recognised Arabic College.

(a) Moulvi Alim. orAfzalul Ulama (Final) of any recognised University or recognised Arabic Colleges.M.A. with (Arabic). orM.A. (Arabic) of a recognised University. orB.A. (Arabic) of a recognised University or any other examination . Recognised

by the Department.(b) Foukaniya Examination of a recognised Arabic college. orP.U.C. with Arabic as one of the optional subject. orS.S.L.C. with Arabic as optional subject or as I Language or any other examination,

recognised by the Department.(c) The pay scales and allowances etc., adopted by the Department of Public

Instruction to Government Sanskrit colleges will be applicable to Arabic colleges.(d) The pay scales and allowances adopted by the Department of Public

Instruction for language teachers in Secondary schools will be applicable to theteachers working in Arabic Madarasas having 3 classes of Foukaniya standard.

(e) The pay scales and allowances adopted by the Department of Public Instructionfor teachers working in Primary schools will be applicable to the teachers workingin Arabi Madrasas having Tahataniya and Ustaniya standards.

(viii) The management shall obtain previous approval of the Director of PublicInstruction for all appointments and changes in the staff of the Institution. TheDirector of Public Instruction may prohibit the employment of any person, who isnot duly qualified or who for any other reason is considered to be unfit foremployment.

(ix) Persons who are suffering from contagious diseases or serious physical defects

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should not be employed in an institution. In doubtful cases, a reference shall bemade to the inspecting officer concerned and his instructions obtained.

23 (i) Recognition, when granted shall apply only for such courses and suchstandards and for such number of sections and for such periods for which it isgranted.

(ii) The Department may at the discretion grant temporary recognition for a periodnot exceeding one year even when certain conditions are not fulfilled. Such temporaryrecognition may be renewed only if all the conditions are fulfilled, otherwise therecognition shall be withdrawn. An institution which is accorded temporaryrecognition continues to fulfill all the conditions of recognition continuously for aperiod of five years, it may be recognised on a permanent basis.

(iii) No recognised Institution shall open a standard or standards higher thanthose for which recognition or permission has been granted. Application for openinga higher standard or standards shall be submitted to the Director of Public Instructionatleast 5 months before the beginning of the school year in which the higher standardis proposed to be opened.

(iv) No new Division (section) of. a standard already recognised shall be openedunless the school makes adequate provision for additional accommodation, staffand equipment and has taken previous permission of the concerned InspectingOfficer.

(v) In no case shall permission be accorded to open a new section or standard, ifthe number of pupils for whose benefit the new section is intended is less than thestrength as indicated under rule 34 (i).

APPLICATION FOR RECOGNITION

24 (i) Application for recognition shall be made in form No. II to the SubjectInspector for Hindi, Office of the Divisional Joint Director of Public Instructionconcerned within the prescribed time, who after due .inspection shall submit therecords along with his specific recommendation to the Director of Public Instruction,who is competent to grant recognition.

(ii) Application for recognition shall be sent to the concerned Departmentalauthority within two months from the date of opening of the school. Such applicationsshall be disposed off by the Department within three months from the date of theirreceipt.

REFUSAL OF RECOGNITION

25 (i) In the event of refusal of recognition to an institution a copy of the order tothat effect, indicating the reasons for refusal, shall be communicated to themanagement, within 4 months from the date of receipt of the application forrecognition.

(ii) An appeal shall lie to the Government within 30 days from the date of receiptof such communication. The decision of the Government shall be

final.

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(iii) The conditions of recognition shall be indicated in the memo of recognition.Whether recognition is with or without aid and without aid the number of yearsgrant is not to be paid shall also be indicated therein.

WITHDRAWAL OF RECOGNITION

26 (i) Recognition granted to any institution or standard may at any time bewithdrawn by the competent authority, if any of the conditions of recognition are notobserved or are violated or if the standard of instruction imparted in the institutionis in the opinion of the Inspecting officer found to be not satisfactory or for any othervalid reasons. When the institutions are mismanaged and the Departmental rulesare violated the subject Inspector for Hindi, office of the Divisional Joint Director ofPublic Instruction, concerned after due departmental enquiry may declare themanagement as unfit to be incharge of the institution. Thereupon unless the managingbody is reconstituted and the affairs are not set right. The recognition shall not becontinued.

Provided further, that an institution which is aggrieved by the decision ofwithdrawal of recognition may submit an appeal to the Government within thirtydays from the date of receipt of communication of the withdrawal of recognition. Thedecision of the Government shall be final.

(ii) An institution, the recognition of which is withdrawn shall be entitled to theprivilege of getting recognition, against unless all the defects have been rectified andthe institution commences to fulfill the prescribed conditions of recognition laiddown by the department.

CHAPTER IV

27 Subject to the general conditions of aid, recognition Arabic Institutions areeligible for grant-in-aid from the Department. The following are the different types ofgrants payable to the institutions:

(a) Maintenance Grant.

(b) Building Grant.

(c) Equipment Grant.

Note—Financial Assistance, if any, received by the institution from any otherDepartment of Government shall be deemed as part of the Income and grants payableregulated accordingly.

28 No institution shall be eligible for grant-in-aid if its Income is more than theexpenditure during any year.

29 Grants may be paid subject to availability of funds and on principles of strictreligious neutrality, due consideration being given to the requirements of eachinstitution. No institution will be eligible for grant-in-aid during the first two yearsof starting.

30 (a) At the time of application for aid the management shall deposit in aScheduled Bank (or Treasury) in the name of the institution, security deposit asrequired in rule-14.

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(b) The management shall credit all income from fees, grants, donations, interestson endowments and all other receipts of the institution into an account opened inthis behalf in a Scheduled Bank or Post office. No amount so collected shall beutilised before crediting it to the said Bank account or post office.

(c) The management shall not incur any additional expenditure even on approveditems, without previous permission of the Department.

31 (i) The management shall furnish a true summary of the transactions enteredin the registers once in a year to the subject Inspector for Hindi, office of the DivisionalJoint Director of Public Instruction in form No. 7 for his approval.

(ii) Subject Inspector for Hindi, office of the Divisional Joint Director of PublicInstruction shall scrutinise these accounts and intimate the results to the managementwithin three months from the date of receipt of the accounts. Disallowances or defectsnoticed, as a result of scrutiny should be immediately attended to by the management.When memos of disallowances are challenged by the management, in the form of anappeal, the Director shall decide the issue and pass appropriate orders andcommunicate the same to the management within 3 months from the date of receiptsof the appeal. The decision of the Director shall be final in the matter.

32 (i) The annual audit of accounts of the institution shall be got done by theauditors approved by the Director. The auditors are required, among other things, tolook into the points specifically mentioned for the audit report and also any otherpoint or points intimated by the Director. The subject Inspector for Hindi, office of theDivisional Joint Director of Public Instruction will furnish remarks regarding theresults of such scrutiny. The audit report shall be furnished in form 7 together withthe questionnaire in Appendix-Ill duly answered.

(ii) The audit report on the final accounts of a year shall be sent to the subjectInspector for Hindi, office of the Divisional Joint Director of Public Instruction, notlater than 30th August of the following years. The audit reports shall be scrutinisedby the subject Inspector for Hindi, office of the Divisional Joint Director of PublicInstruction with reference to the quarter accounts of actual expenditure alreadyrendered by the institution and the discrepancies pointed out. The grant due on thebasis of final accounts of the year may be sanctioned provided the position of accountsis satisfactory, and the institutions conform to the conditions of recognition and aid.

33 (i) The application for grant-in-aid shall be made to the sanctioning authoritythrough the Inspecting officer in form No. 3 on or before 1st October of the followingyear duly supported by the audited financial statement in form No 7 and thequestionnaire in appendix-Ill duly answered by the auditors. Applications notsupported by the audited financial statements or those sent after the prescribed dateare liable to be rejected.

(ii) The institutions once taken on the list of aided institutions will continue to getgrant-in-aid from year to year so long as they continue to fulfill the conditions ofrecognition and grant-in-aid and observe other rules and instructions issued by thedepartment from time to time.

34 (i) No grant will be admissible to any institution wherein the strength is lessthan the minimum indicated below:

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1) Tahataniya in each class .. 20

2) Ustaniya in each class .. 15

3) Foukaniya in each class .. 10

4) Afzal-ul-ulma Madhyama (preliminary) .. 8

5) Afzal-ul-ulma uttama (Final) .. 4

6) Quran Institution in each class .. 20

(ii) The institutions shall work for not less than 220 days in an academic year.

(iii) The scales of pay and allowances applicable to the department are adoptedfor the staff of the Institution.

(iv) The qualifications of members of the teaching staff shall be as indicated inrule No. 22. The qualifications of the members of the non-teaching staff shall be thesame as prescribed for similar category of posts in Government offices and institutions.

(v) And the staff pattern shall be as shown in the Appendix-IV.

35 The maintenance grant for a year shall be calculated on the “authorised cost ofmaintenance” of that year as certified by the approved auditors and accepted by theDepartment.

Sanctions for grant-in-aid shall be accorded by 1st October the following yearprovided the claims preferred conform to conditions of aid.

Note—No Arabic Colleges/Arabi Madrasas and Quran Institution shall beeligible for grant under these rules employee of such institution :

(i) Engages himself or participates in any demonstrations which is prejudicial tothe interest of the sovereignty and integrity of India. The security of the State, friendlyrelations neighbouring or foreign states, public order, decency or morality, or whichinvolves contempt of court, defamation of Government to an offence ;

(ii) becomes a member of or otherwise associates with political party or anyorganisations which takes part in or prescribes in aid of or assists in any manner,any political move or activity ;

(iii) contests any election to or becomes a member of House of the State Legislatureor any House of the Parliament or any Local authority.

CHAPTER V

36 Quantum of grants admissible—Quantum of grant for maintenance ofInstitution shall as follows :

(i) One hundred percent on the other teachers salaries in the salaries of non-teaching staff and the dearness allowances at the scales approved by the Governmentauthority.

(ii) Fifty percent on the contingencies actually is limited to Rs. 3 per section perclass per month.

Note—Contingent and other charges requiring the approval of the inspecting

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officer concerned should be reported to him and his approval obtained beforecommitment is entered into by and Aided list in this behalf.

37 The following certificate shall be furnished in the order sanctioning the finalgrant for each year issued by the Director.

(i) Certified that the conditions attached to the grant paid during the previousyear have been fulfilled.

(ii) Certified that the expenditure incurred in respect of appointments made, onemployment of leave substitutes, relating to leave allowances admissible under rules,purchases, other charges requiring previous approval of the Inspecting officer havebeen covered by sanction of the Inspecting officer vide Memo No............dated.........detailed below and the grant-in-aid regulated accordingly.

(iii) Certified that the grant-in-aid of Rs.......given for the previous

year.......has been fully spent by the grantee.

38 Grant once sanctioned may be revised or modified if necessary, at the discretionof the Director, for valid reasons.

39 The Director shall arrange to get the accounts of the aided Institutions inspectedlocally by the Accounts staff of the Department atleast once in two years. Duringsuch inspection a selected month’s transactions should be subjected to minute test-audit and the defects, omissions etc., be pointed out to the Managements forclarification and rectification.

40 Reduction in grants—(i) Grants may be reduced by the Director after duewarning to the Management, if it is found that the provisions of the rules laid downin this code are not followed and the Institution has deteriorated in General efficiency.

(ii) In cases of mismanagement or breach of Institutions or orders issued by theDepartment or infringement of the provisions of the rules in this code which in theopinion of the Department is of a serious nature, the grant may be reduced orwithdrawn by the Director, without any previous warning.

41 Building Grants—Building grants not exceeding one half of the total estimatedapproved expenditure may be sanctioned to the Institution for the following purposes.

(a) to acquire building for the Institutions.

(b) to construct a new building or improve, extend or alter an existing building ofthe Institution.

Note—(1) No grant shall be admissible in respect of construction of buildings,extensions or alterations unless the plan and estimates are got approved by thecompetent authorities of the Public Works Department and the Director is convincedof the necessity for undertaking the works.

2) Each grant is subject to a ceiling limit of Rs. 20,000.

3) The management should own a site for the construction of the building beforethe grant for construction of building is applied for.

4) In the case of purchase of a building the Director shall be consulted before the

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purchase is effected.

5) Ordinarily, the buildings which are constructed from out of Government Grantsshould not be rented out for non-educational purposes. In case, where a buildinghas to be rented out to private parties for non political and educational purposes,previous permission of the Director should be obtained 75 per cent of the rent socollected should be remitted to the Treasury under XXII Education.

42 Where private benefaction has been received for the purchase or constructionof buildings. The management may reckon it towards its share of cost. Should thebenefaction be in excess of the management’s share of cost. Such excess shall go toreduce the Government share of cost.

43 (i) Application for building grant shall be made in form No. 4. In the application,the management shall furnish information regarding its activity to bear its share ofcost and whether the Government grant applied for will be sufficient for the purchaseor for the construction of building and whether the construction of the buildingwould be completed within the prescribed time.

(ii) The application shall be addressed to the Director and sent so as to reach himon or before 30th April of the year.

Note—Ordinarily the lowest tender shall be accepted. If the lowest tender cannotbe accepted in any case, the next higher tender may be accepted in consultation withthe executive Engineer or other higher authority of the Public Works Departmenthaving jurisdiction over the area.

44 (i) In the case of grants for construction or extension of building, everyreasonable opportunity shall be afforded by the Management, to the official of thePublic Works Department during the progress of work, to inspect and examine thematerials used, to take measurements and to verify whether the buildings are beingconstructed according to the approved plan and specifications.

(ii) The grant may be paid in not more than 4 installments according to the progressof work. The amount of each installment payable together with the installment, ifany already paid, shall not exceed 50 per cent of the value of the work, actually doneand paid for as certified by the Public Works Department authorities

(iii) The last installment shall be payable only on completion of work or onproduction of a completion certificate From the Public Works Department authorities.The bill shall contain a certificate to the effect the building been completed inaccordance with the approved plans and specifications or to the effect that theclaims of the contractor have been settled in full. The final bill evidencing suchsettlement shall also be furnished in support of the claims for final installment ofgrant.

45 (i) The order sanctioning the grant shall specify the date by which the buildingshould be completed. The period should not normally exceed two years. The Directormay special cases, extend the period for not more than one year.

(ii) If the building is not completed within the period specified, the Departmentmay call upon the management explain the delay in construction and in the event ofsufficient reasons not being given, the Director may require the management to refund

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within a reasonable time, the entire amount of their grant so far drawn and if themanagement fails to do summarily enter upon and take possession of the incompletestructure with the site on which it stands and all the building and materials layingthereon till the amount is refunded or should recover it by such means, as he maydeem fit and such take steps and do such acts as the Department may deem necessaryfor the recovery of the grant drawn.

(iii) The management should execute a bond to that effect in the form prescribedby Government. The management concerned shall repay the amount before theexpiry of three months from the date of demand.

46 (a) Where works are executed, in piece work system by engaging labor ondaily wages, the management shall responsible to see that the work is got supervisedby qualified Engineers, for the purpose of drawing the grant, and the expenditureshould be certified by the officers of Public Works Department. The rates claimed inthe bill should not exceed the current schedule off rates in force in the Public WorksDepartment.

(b) Grants are payable under these rules of the parcels of buildings or forimprovements and extension of existing buildings irrespective of whether or. notthey were originally constructed or purchased with financial assistance fromGovernment.

(c) When the grant applied is for purchasing a building. Director shall satisfyhimself as to (a) Right and title of seller and whether the property could be made overto management of the institution immediately on payment and whether the buildingis suitable for the purposes of the Institution in regard to sanitation, water supply,ventilation, lighting, adequacy of accommodation, sizef of rooms, play grounds, etc.

(d) Before a grant is paid, the management shall execute a bond in Form-V bindingitself to abide by the conditions governing the payment of arrears where the grantexceeds Rs. 10,000 the management shall execute in lieu of the above bond, a deed ofmortgage of the property in favor of Government in Form-VI.

(e) The management of the Institution shall be bound to refund the whole or aportion of the building grant drawn by it, if a building for construction, extension orimprovement of which a grant has been drawn within a period of forty years fromthe date of final payment of the grant ; the amount refundable bearing the same ratioto the grant drawn as the period still required to complete 40 years of use of thebuilding bears to 40 years.

(f) The application should explain clearly the need for the building with referenceto the number of pupils and the various courses which have been introduced.

47 Before the grant is sanctioned, the Department shall be satisfied with regard to

(i) The means relied upon being available, a declaration to that effect beingappended to the application. .

(ii) The building being intended for and being devoted to secular Educationalpurposes.

(iii) The title of the management to the site on which the building is to be put up

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being clear.

(iv) The building being constructed within the stipulated period.

48 (a) Building grant may be sanctioned to temporarily recognised Institutionsalso subject to the following conditions.

(i) The Institution should have enjoyed continuous temporary recognition for notless than five years.

(ii) There should be sufficient funds collected from the Public with the previousapproval of the Dept.

(b) (i) The sanctioning authority should furnish in the order sanctioning thegrant, the following certificates.

“Certified that the conditions of aid have been fulfilled and the management hasexecuted a non-alienation deed of property concerned in the form prescribed byGovernment”.

(ii) The sanction of grant shall be communicated to the management on or beforethe thirteenth of November. The order sanctioning the grant shall specify the date bywhich the building shall be completed.

(c) (i) The countersigning officer while releasing the first and subsequentinstallments of the grants should furnish the following certificates.

“Certified that the management has spent an amount not less than quarter/half/threefourth of the estimated cost of the building till now and the Governmentgrant paid till now has also been fully utilised”.

(ii) At the time of payment of final installment of grant the following certificateshall be furnished by the countersigning officer.

“Certified that the management has spent the full amount of Government grantdrawn so far as also the management’s share in full and the building is completed”.

49 Equipment Grant—Subject to availability of funds grants may be given tothese Institutions for the purpose of purchase of equipment, furniture, permanentfittings, teaching aids, craft equipment, Library Books etc., for which some separateprovision may be made in the Budget every year. These grants may be sanctionedafter calling for applications from needy Institutions, and! taking into considerationthe need of each Institution, the equipment already existing, the grants previouslypaid if any etc., The sanction of equipment grant shall be subject to the conditionthat the management is willing to spend am equal amount as matching grant, andthe expenditure is incurred on such items approved by the Department, and priorsanction has been obtained from the competent authority for incurring theexpenditure.

CHAPTER VI

50 General Conditions of Service—(i) Applications shall be invited by themanagement of the Institution in respect of vacancies arising for more than sixmonths duration through advertisement in reputed Daily news papers, copy of theadvertisement shall be sent to the Director.

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(ii) Application shall be considered by a selection committee consisting of DeputyDirector of Public Instruction of District or a gazetted officer of the Department asnominated by the Deputy Director of Public Instructor two representatives of themanaging committee, Heads of the Institution and one Educationist, nominated bythe Managing Committee. The selection committee shall recommend a panel of namesand arrange them in the order of merit, in respect of each appointment and themanaging committee shall make the appointment. All such appointments are subjectto the approval of the Department. If the managing committee makes the appointment not in accordance with the order of merit they shall record the reason in writingand obtain the approval of the Department Preference shall be given to trainedteachers.

(iii) All appointments shall be made in accordance with the Government OrderNo. SWL 12 TBS 77, dated 22nd February 1977 and as accorded the Governmentfrom time to time.

(iv) No person below the age of 18 years shall be appointed in any the recognisedInstitutions.

51 (i) A-person appointed in a permanent vacancy should be appointed probationfor 2 years. After the satisfactory completion of the period of probation, he shall beconfirmed in the vacancy.

(ii) The management shall provide the benefits of the Triple benefit Scheme to alleligible employees of the Institutions.

(iii) In the event of unsatisfactory work, or misbehaviour during the period ofprobation the employees service may be terminated giving one month notice.

(iv) At the time of initial appointment, the employee shall execute a bond to servethe Institution for a period of 4 years.

The management may fillup vacancies of less than six months duration withoutadvertisement.

52 The following procedure shall be adopted while appointing the head of theInstitution.

(i) The management of an Institution should give a very careful consideration tothe question of filling up the post of the Head of the Institution. Persons who aretrained and having previous experience should be preferred. Managements shouldmake the appointments of Heads of Institutions only on probation for 2 years in thefirst instance and communicate full particulars to the inspecting officers. No Headof an Institution shall be confirmed without the approval of the Director.

(ii) the person to be appointed as the Head of the Institution must have atleast fiveyears teaching experience in such schools or in the Institutions under the samemanagement.

(iii) While making the appointment of the Head of the Institution the managementshould give due consideration to the claims of the senior and qualified personsalready working in the Institution. Unless the seniormost member of the staff isunsuitable for the post due to valid reasons, his claims should not be passed over.

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53 All appointments and promotions requiring the previous approval of theDirection of Public Instruction should be reported to him and his approval obtainedbefore any commitment is entered into by an aided Institution in this behalf. Theapproval should be recorded in the form of an order in an office order book maintainedby the management and numbered serially for each financial year. Leave, normalincrements etc., sanctioned by the management under the powers vested in themshould also be entered in this order book maintained by the management in the formof an office order. The claims for pay and allowance of staff should have crossreference to the entries made in the office order book.

54 If considered necessary, sanction to charges not relating to emoluments ofstaff may be entered in a separate office order book.

VACATION PAY

55 (i) Temporary employees may be allowed the benefits of summer vacationpay subject to the following conditions :

(a) The incumbent is not serving in leave and deputation vacancies.

(b) He was on duty on the last working day before the vacation as also on the firstworking day after the reopening of the Institution.

(c) He should have put in a service of not less than 200 days in that academicyear.

(ii) In the case of termination of service of temporary teacher on before the lastworking day, reasons therefore should be furnished to the Inspecting officer by themanagement. Any question arising therefrom shall be decided by the Director.

56 (a) The leave rules applicable to employees in aided Education Institutions arecontained in Appendix-V.

(b) The rules of conduct and discipline may be issued from time to time by themanagement provided these are not repugnant to the general rules of conduct laiddown by Government.

(c) Retirement, Termination of Service etc., Punishment—(i) The age ofsuperannuation in the case of teaching and non- teaching staff will be 55 years.

An employee may voluntarily retire after completing a period of 30 years ofapproved service. The Director may permit the re-employment of superannuated-teachers upto 60 years of age in special cases in the same Institution. No personbeyond the age of 60 years shall be entertained or continued under any circumstances.

(ii) If the date of superannuation of a teacher falls during the academic year, aftertwo months from the commencement of the academic year, the period of the serviceof the teachers shall ordinarily may be extended upto the end of the academic year.

(iii) The service of the temporary employee may be terminated by the managementat any time without assigning any reason and without giving any prior notice. Sucha condition should always be incorporated in an appointment order.

(d) Permanent employees who wish to resign should give 3 months notice inadvance or -in lieu thereof pay to the management 3 months salary. The resignation

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may be accepted only after the conditions of this rule are satisfied.

(e) (i) The services of a permanent employee may be terminated, on the grounds ofinsubordination neglect of duty, misconduct, moral delinquency or for any othercause or causes which make the employees unsuitable for retention in service. Beforesuch termination is made, due enquiry shall be made by an enquiry committeeappointed for the purpose. The management shall frame charges against thedelinquent concerned and serve them on him together with a notice to explaincharges levelled against him. The delinquent concerned shall answer the chargesframed against him within the time as may be permitted and submit his explanationto the management within such date. He may also indicate, if he wishes to be heardin person. He shall be bound to appear and answer any question relevant to any ofthe charges leveled against him. In case, the employee does not present himselfbefore the enquiry committee after due notice, ex-party decision will be given, whichshall be binding on the employees.

(ii) The enquiry committee shall consist of three persons two of whom shall bepersons nominated by the management and the third, the head of a training Institution(Training college or school) appointed by the Director. One of the. nominees onbehalf of the Management shall be representative of the teachers.

(iii) If, after such enquiry, the decision of the enquiry committee is to the effect thatit js undesirable to continue him in service a show cause notice should be issued tothe delinquent defaulters as to why his services should not be terminatated Onreceipt of his answers to the show cause notice the management may take a suitableand just decision.

(iv)lf as a result of enquiry held and the decision taken thereon the employee isexonerated and reinstated. The entire period of suspension shall be treated as timespent on duty and claims to pay and allowances admitted accordingly.

(v) If the enquiry committee comes to the conclusion that the case does not warrantthe termination of service of the employee and that the employee may be reinstatedwith some measure of punishment, the management may take a decision accordingly.Such an order shall indicate :

1) The nature and extent of punishment which should be imposed on the employee.

2) The quantum of pay and allowances payable for the period of suspension.

3) All claims arising out of a decision taken on the recommendations of a dulyconstituted enquiry committee approved by the Department, shall form part of theauthorised cost of maintenance.

57 (a) It shall be competent for the management to suspend an employee duringthe course of the enquiry with the previous approval of the inspecting officer. Theemployee may be given subsistence allowance at the scale not exceeding the scaleadmissible to employees in Government Institutions, during the period of suspension,the cost thereof being included under the authorised cost of maintenance.

(b) In all cases of termination of services after enquiry the findings of the enquiryand the orders of the -management “and the reasons for termination shall berecorded. A copy, sent within a week to the inspecting officer by registered post

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acknowledgement due and also to the permanent address the employee

(c) The employee shall be at liberty to make an appeal to the inspecting officeragainst the orders of termination of his service provided such an appeal is preferredwithin thirty days from the date of receipt of the communication. Inspecting officershall pass orders on the appeal within sixty days from the receipt of such an appeal.If for any special reasons he should require a longer time, the inspecting officershould submit a report to the Director giving reason for the delay and obtain anextension of time for the disposal of the appeal. However, in no case should theperiod exceed six months. A second appeal shall lie to the Director within thirtydays from the date of receipt of the decision of the Inspecting Officer. The decision ofthe second appellate authority shall be final. This decision will be binding both onthe management and the employee.

d) The department may at any time call upon the management to hold an enquiryagainst any employee and take action as indicated in the previous paragraphs. Notwith standing anything stated above, the Department shall have power to call forthe records if necessary and pass such orders as it deemed fit.

58 Private Tuition—(a) Heads of the Educational Institutions shall not undertakeany private tuition. They may however undertake part time Educational work inprivate Institution with the permission of the management of their own institution.

(b) Every employee shall obtain the previous permission of the Head of theInstitution before he/she under takes any private tuition. He/she shall submit astatement to the head of the institution, showing the names of the pupils to whomhe/she has been giving tuition, the period for which he/she is giving tuition eachday, the standards in which they are studying and the amount of remunerationreceived. The number of tuition staff not exceed five in all and the hours of tuitionshall not exceeds five in all and the hours of tuition shall not exceed two hours perday.

(c) No teacher shall be allowed to conduct directly or indirectly or work in anycoaching classes on a remuneration basis to prepare pupils to the internal or externalexamination conducted by the Department. When the number of pupils taking privatetuition from a teacher exceeds five, it shall be deemed to be a coaching class.

(d) The heads of the institution concerned shall maintain a register showing theparticulars of permission granted under sub rule (5). This register shall be signed bythe teacher concerned. He shall furnish this information to the Inspecting authorityat the time of Inspection, whenever required.

(e) Any infringement of the rules under this para, either on the part of the employeeor the Head of the Institution shall render him liable for disciplinary action.

59 Private Work—No full-time employees shall undertake any trade or businessor other employment without obtaining the previous permission of the management.

60 Extra curricular activities—The employee may also be required to participatein all co-curricular activities of the Institution including Social Education, wheneverthey are so called upon to participate in such activities.

61 Items of work and attendance—(i) All full-time employees shall be present in

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the premises of the Institution during the working hours except during the dailyrecess. Part- time employees shall attend to their duties in the Institution during theperiods allotted to them in the time table.

(ii) There should be a fair and equitable distribution of work among all the teachersas far as possible.

(iii) The head of the Institution shall take up teaching work which shall not beless than 75 per cent of the normal teaching work done by a teacher.

62 Submission of representation—All representations made by the employees ofthe Institution either to the Management or to the Department shall pass through theHead of the Institution. If no reply is received within a period of two months, he/shemay address the Management or authorities of Department concerned direct.

63 Staff not to engage in political activities—The staff of an aided recognised orunaided recognised Institution shall not engage themselves in political activities ofany kind directed against the authority or Government or in any agitation ormovement which is or may be accompanied by or result in ill feeling between differentsections of the community or give expression in any way to opinion which may tendto excite feelings of political or communal disloyalty or disaffection againstGovernment.

If any employee of an Aided Institution, is selected as a member of the StateLegislative Assembly, State Legislative Council, LokSabha, Rajya Sabha, Taluk Board,Municipal Council or Corporation or any other Local Body, an intimation of thesame shall be sent by the employee to the Management and to the Director within amonth of his/her election. If they are in receipt of salary from both the sources as ateacher and as a Legislator) his/her pay and allowances shall have to be excludedfrom the authorised expenditure while computing grant-in-aid payable.

64 Transfer of teachers from one Educational Institution to another EducationalInstitution—When a teacher already in service in one Education Institution istransferred to some other Educational Institution under the same Management, hisprevious service shall count. When a teacher of one Educational Institution istransferred to another Educational Institution under different Management in thestate, the salary that he was drawing in the previous Institution may be taken intoconsideration for calculation of grants provided previous permission of the Directorhas been obtained for such transfer. The Director shall accord such permission afterexamining the details such as service, salary paid by the previous management andany other aspect which may be worthy of consideration.

CHAPTER—VII

Miscellaneous

65 Fees in Arabic Institutions—(a) No fees of any type shall levied. Fees in anaided Institutions may be allowed with the approval of the Government.

(b) (i) Admission and Re-admission fees in each case shall be charge in allInstitutions at the rates prevailing in Government Institutions.

(ii) Medical inspection fees of 0.50 p.s. per annum per pupil shall collected in the

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institution. Where the Medical inspection is introduced, the medical inspection feeshall be earmarked for medical inspection in accordance with the rules for the conductof medical examination as prescribed the Department. A separate account shall bemaintained for the purpose by tr management. Doctors for this purpose may beappointed by the management

66 Sports and Reading Room fees—The sports and reading room fees @ Rs. 2and Rs. 1 respectively per annum per pupil shall be collected from the pupil studyingin Arabic Institutions. The sports and reading funds shall be earmarked for thesepurposes and deposited in a Scheduled Bank or the Savings bank account at aGovernment treasury or post office.

67 Audio Visual Education fees @ Rs. 0-75 paise per annum per pupil shall becollected in institutions that come under the Audio Visual Education Scheme andthe amount collected shall be credited to a separate Saving Bank account andexpenditure incurred there from.

68 The institutions may also levy the following fees with the previous permissionof the concerned inspecting officer.

1. Association/Union fees: 2. Magazine fees, 3. Examination fees for printing ofquestion papers.

The above fees shall be accounted for separately, in a register maintained for thispurpose.

CHAPTER VIII

Procedure for payment of provisional Salary Grants

69 The payments made under the rules in this Chapter shall be treated as purelyprovisional payments subject to readjustment from the final grants the periodconcerned on account of salary grants and non-salary grants may be finally fixedunder the rules in this code.

70 Claims on account of pay and allowances of Teaching staff and non teachingstaff, shall be shown in separate sections in the pay bill Separate sub-totals of eachcolumn of the bill shall be struck for the two separate sections of the bill and a grandtotal for the two sections put together shall als be shown. The total amount of alldeductions and the total amount of the sum payable to the employees shall beexpressed both in words and figures

71 Each employee of the school shall open a savings- bank account in his namewith the nearest State Bank’s of India or the State Bank of Mysore or any one of theapproved Scheduled Banks or the Post Office. All such S. B. Accounts of the employeesof the institution shall be opened in only one Bank or Post Office as the case may be.In addition the Head Master of the Institution in his official capacity as head of theInstitution shall open another S. B. Account for operating the authorised deductionslike L.I.C. premium Provident Fund, advance, etc.

72 All claims for salary grants shall be duly endorsed for payment to the Bank/Post office with which an account, has been opened under rule 71,

73 All payments towards provisional grant-in-aid, under this rules in this

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Chapter, shall be passed for payment by the Joint Director of Public Instructionconcerned in favor of the Bank for credit to respective Post office S. B. Accounts asfollows:

(a) The net amount of pay and allowances due to such or of the employees shallbe arranged to- be credited by the Bank/Post office to the S. B Accounts of therespective employees.

(b) The total amount of deductions towards Insurance Premia, Provident Funds,Advances etc., shall be arranged to be credited by the bank to the S.B. Accountopened in the name of the Head Master of the school in his official capacity.

Note—In the case of S. B. Accounts opened in Post office the Joint Director ofPublic Instruction concerned shall issue two separate crossed cheque,one or thetotal net payable amount to be credited to the individual S. B. Accounts of theemployees and another for the total amount of deductions to be credited to the officialS. B. Accounts of the Head Master of the school.

(c) “The Head of the Institution shall record in the bill to be sent to Treasury/Bank/Post office a pre-receipt to the effect that a sum of Rs......has been received asgrant-in-aid by credit to the account of the teaching and non- teaching staff.

74 The amounts credited to the official S. B. Account opened in the name of theHead Master of the school may be withdrawn by him by means or crossed Accountpayee cheques only for payment to the parties or institutions or Government accordingto the nature and details of the deductions A certificate to the effect that the amountscredited to official S. B. Accounts of the Head Master have been remitted to therespective accounts and acknowledgement shall be obtained from the Bank andplaced or record by the Joint of Public Instruction concerned.

75 The Banks shall be advised by the Joint Director of Public Instruction thatwithdrawals cash shall be permitted from the account name of the Head Master ofthe school in his official capacity An acceptance of such an advice shall be obtainedfrom the Banks and placed

76 Bills for pay and allowances of staff of aided institutions shall preferred inForm No. 6 by the Head Master of the school. The rules relative to the preparation ofpay bill as laid down in the K.F.C. shall be observed far as they may be applicable.The certificate printed on the pay bills regarding the maintenance of service records,leave accounts, etc., shall be duly attested by the drawing officer of the institutions.

77 (a) The following fees collected during the preceding month shall be invariablycredited into the Treasury under the Head of Account “XXII Education. F. General,J. Miscellaneous” on or before the 10th of the following month and the Treasury/Bank challan in support of the credit, shall be attached to the pay bill for that monthsubmitted to the Joint Director Public Instruction concerned for payment. If the chalenis not enclosed the pay bill shall not be passed for payment by the Joint Director ofPublic Instruction, Unless a certificate to the effect that no fees were due to collectedis attached provided however that the new schools started on condition of “Nonmaintenance Grants” for the first two years shall be exempted from crediting the feesinto the Treasury till they begin to received maintenance grant as per rules. Vide G.O No. ED 37 SHS 68. Dated 31st May 1968.

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(i) Betterment fees .

(ii) Admission and Re-admission fees

(iii) Fines

(b) The Joint Director- of Public Instruction shall take due notice of any amountslargely in arrears and may, after giving the due warning, stop grants if collectionsand credits do not improve.

78 An absentee statement in Form No. 7 showing the names of the absentees andthe in charge arrangements made in place of absentees prescribed in articles 120 ofthe K. F. C. shall be appended to the Establishment Pay bill.

79 The rules in the K. F. C. in regard, to claim relating to first appointment, arrearsof leave salary, increments, etc., shall be followed in preferring such claims.

80 (a) The pay bills shall be submitted to the concerned Divisional Joint Directorof Public Instruction in quadruplicate. They should be prominently marked as“Original” “Duplicate” “Triplicate” and “Quadruplicate” in red Only the originalcopy of the bill shall be signed in full and the other the copies shall be merely initialedby the drawing officer.

(b) The claims of only such employees whose appointments have approved bythe Director of Public Instruction shall be included in the pay If any newappointments of qualified persons are made, then such claims should be invariablyaccompanied by a proposal for their approval by the Director of Public Instructionfailing which they will be disallowed. Such dis-allowances if any, will have to beclearly indicated by the Joint Director of Public in all the four copies of the pay bills.

(c) any arithmetical mistakes noticed in the pay bills may be corrected bv the JointDirector of Public Instruction under proper attestation. Such corrections shall becarried out in all the four copies of the bills. The pay bills shall not be returned forsuch corrections to the institutions, as this would delay payment to the staff.

81 The Establishment pay bills submitted by the Head of the Institution shall beproperly scrutinised by the Divisional Joint Director of Public Instruction before theyare passed for payment.

Note — Supplementary claims more than six months old involving large amountsi.e., above Rs. 500 in each case should be got scrutinised by the Inspecting officerswith reference to the original records of the institution before they are passed forpayment by the Joint Director of Public Instruction.

82 (a) After due examination, the pay bills shall be passed to the extent permissibleand shall have an authorisation on all the four copies of the bill in the following formCountersigned for Rs. ....................(in figures) .................... (in words) ....................... Pleasepay to ....................for credit to the respective S. B. Accounts.

Joint Director of Public Instruction.

(b) The authorisation referred to in sub-rule (a) shall bear the full signature of theJoint Director of Public Instruction on the original bill, the other three copies beingmerely initialled. Such pay bills of aided institutions shall be distinctly stamped as

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“Advance grant-in-aid bills”. In addition these bills should be correctly classified asindicated below:

(c) The Joint Director of Public Instruction shall forward an advice to the theBank/Post office in Form No. 10.

83 (a) The Establishment pay bills prepared in the manner indicated in theforegoing rules be submitted so as to reach the office of the Joint Director of PublicInstruction on or before the 20th of the month.

(b) The actual attendance upto the 15th of the month shall be taken into account,and in the absence of information to the contrary, the attendance for the rest of themonth may be presumed to continue to be good and the bill completed on that basis.

(c) If the attendance presummed for the latter half of the month should vary thecorresponding variations in the quantity of pay and allowances of the employeeshall be clearly indicated in the pay bill for the following month, and recovered byshort payments.

(d) The pay bills due to be submitted to the Joint Director of Public lntruction onor before the 20th of the month as laid down in sub-rule (a). shall be processed forpayment and the passed bills forwarded to the Banks concerned not later than the28th of the month, so as to enable the bank, tc credit the salaries to the accounts of therespective employees before the 5th of the following month at the latest.

(e) In the case of schools where the employees have opened Post Office SavingsBank accounts in Head Post Office/Sub-Post Offices, the Joint Director of PublicInstruction will after counter signing the bill present it at the State Huzur Treasury,District Treasury and obtain cheques/R.T. Rs. endorse in favour of the Head PostMaster of the Postal District, to which the Sub- Post Office where the school employeeshave opened accounts are attached along with the second and third copies of thesalary grant bill, by muddam or Registered Post, to facilitate the Head Post Master tointimate the” Sub-Post Offices concerned regarding the details of employees. SavingsBank account Nos. and amounts to be credited to their accounts. One copy of the billwill be returned to the Joint Director of Public Instruction or the Post Master dulyendorsed.

84 Notwithstanding anything contained in the above Rule the Joint Director ofPublic Instruction and other officer empowered by the Director of Public Instructionshall have the power to pay the monthly bills in cash direct to the employee eitherthrough the Head Master, Correspondent or through the Departmental officers.

APPENDIX—I

(Vide rule (9) (1))

Items of Authorised Expenditure

The following only indicate the various items which are treated as part ofauthorised cost of maintenance. The percentage in respect of any of these itemsshould be determined with reference to the provisions contained in the body of thiscode.

1. Salaries, Dearness Allowances, Part-time and other allowances at the rates

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and scales actually allowed limited however to the scales and rates obtaining inGovernment Sanskrit Colleges and Patashalas in respect of approved employeescoming under the following categories.

(a) Teaching staff.

(b) Clerical staff.

(c) Class IV employees.

2. Leave allowances actually incurred subject to the condition that they grant ofleave is regulated strictly in accordance with rules contained in Appendix—V.

3. Extra cost on account of substitutes provided prior approval has been obtained.

4. Pay and allowances to teachers deputed for training courses subject to priorapproval of the Department.

5 Subsistence allowance paid to employees who have been placed undersuspension strictly in accordance with the disciplinary rules applicable to employees.

6 Pay and allowances ordered to be paid for the period of suspension In the caseof reinstated employees provided that the disciplinary proceedings are strictlyregulated in accordance with the disciplinary rules.

7 Rents of School Buildings — (a) Subject to the conditions and limits as per theprovisions of the Grant-in-aid Code.

OR

(b) In respect of buildings constructed or purchased by the management from itsown funds (other than grants from Government Central or State or from the localauthority or from earmarked donations).

(i) Actual maintenance cost of the building subject to a maximum of 1 1/2 percent of the capital cost of the building as assessed by the Public Works Department.

(ii) Municipal and otner Taxes paid in accordance with the local laws as in forcefor the time being.

(iii) Actual cost of major repairs subject to the maximum of 5 per cent the capitalcost of the building as certified by the Public Works Department. Note—The grantpermissible under items 7 (a) and 7 (b) are alternative and not cumulative. Thequantum of grant payable under item 7 (b) shall always be limited to what wouldhave been payable under item 7 (a) if the building were hired building.

8. Contingencies - a statement showing approved items of contingent expenditurewhich will be admitted without prior approval is enclosed (item No. 1to41).

9 Expenditure an account of repairs to furniture actually incurred but limited to5 per cent of the original cost of furniture.

10. Audit fees at approved rates as follows:

(a) for the audit of the accounts of one year’s accounts of a school having astrength above 200 Rs. 50-00

(b) for the audit of the accounts of one year’s accounts of a school having a

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strength of 200 and below Rs. 30—00

Note - (1) The fee is payable only after the relevant audit report is accepted by thecountersigning officer.

for tr, (2) The auditors snall be zof the auditors approved by the Director for thepurpose.

11 Managements contribution for approved staff, provident fund, of otherapproved retirement benefits

Items of contingent articles admissible for purposes of calculation of grant withoutprior approval.

CONTINGENCIES ARTICLES1. Chalk piece. 22. Carbon paper.2. White paper. 23. Erasures.3. Buff paper. 24. Stencil Ink tubes.4. Pen holder. 25. Stencil sheets for office use.5. Nibs. 26. Envelopes.6. Lead pencil. 27. Gem clips.7. Red and Blue Pencils. 28. Pad Ink.8. Pins. 29. Exercise books and note books.9. Thabalak thread. 30. Rubber stamps.10. Blotting paper. 31. Broom sticks.11. Tags. 32. Waste paper baskets.12. Flat files. 33. Electric bulbs.13. Ink or Ink powder. 34. Printing of letterheads, circular and

regulations.14. Needles. 35. Conveyance charges.15. Thread reels. 36. Railway freight charges.16. Candles. 37. Repairs to cycle.

17. Match Box. 38. Repairs to clocks.18. Sealing wax. 39. Postage.19. Duster cloth. 40. Light and water charges.20. Typewriter Ribbon. 41. Purchase of forms and registers.21. Stamp pad.

APPENDIX—H(Vide rule—17)

List of account books, Registers and the periods for which each has be maintained.1. Cash book and Abstract cash ledger (Permanent) ;2. Register of fund and other deduction (Permanent) ;3. Acquaintance roll (Permanent);

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4. Register of contingent charges (5 years) ;5. Account book of postage stamps (5 years) ;6. Stock and issue register of stationery articles (3 years) ;7. Register of permanent stock (Permanent) ;8. Register of audit objections (till objections are finally cleared) ;9. Treasury bill book 5 years.10. Attendance register of staff and class-IV servants (Permanent) ;11 Register of valuables and valuable- documents (Permanent) ;12 Admission Register (Permanent) ;13 Register of fees collected (5 years) ;14 Stock Register of printed receipt books (5 years) ; is Register of refund of fees

(3 years) ;16 Register of miscellaneous receipts like donations, union fees, etc.17 Register of collections towards examination fees, printing answer books (3

years) ;18. Account Register of sports and reading room funds ;19. Stock account of sports articles (5 years) ;20. Issue Register of sports articles (3 years) ;21. Register of magazines and paper subscribed for (3 years) ;22 Account Register of reading room fund (5 years) ;23 Order books of appointments, grant of leave, etc., (Permanent) ;24 Register of Breakages (5 years) ; .25 Register of increments sanctioned (Permanent) ;26 Register of service books (Permanent) ;27. Register of special charges (5 years) ;28 Library accession Register (5 years) ;29. Library issue Register (5 years).

APPENDIX—III

(Vide rule 32)

Question to be answered by the auditor

GENERAL

1. Have all the prescribed registers relating to cash transactions been maintainedand are they free from overwriting, erasures or unauthorised interpolations.

2. Explain the cause of all differences between the annual figures reported in themonthly cash account of the institution for March and the figures arrived at by youin audit with explanation of the management for the discrepancies.

(A separate statement may be used for the purpose).

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CASH BOOK

3. What was the actual cash balance of the Institution on the first day of youraudit.

On hand Rs.........

In Bank Rs........

Did the above cash balance agree with the book balance that day. If please statehow the discrepancy was explained.

4. Are daily totals worked out in the several receipt and payment registerscorrectly and have been taken to the cash book correctly from day to day.

5. Do the closing balances worked out in the subsidiary Registere agree with thecorresponding balance in the Abstract Cash Ledger ? If not state reasons in brief.

6. Is an abstract of cash transactions put up at the end of each month and the cashbalance verification certificates recorded and do the formed figures agree with thosetaken to the monthly cash account furnished to the Department ?

7. Are there any items of transactions of receipts directly or indirect); connectedwith the school not brought on to the Cash Book ? If so, furnish statement of suchcases with the explanation of the Management.

8. Are printed receipt books of the Government used invariably for is suing receiptsfor money received on whatever accounted ? Are there arrases of money receivedwithout drawing receipt ?

FEE COLLECTION REGISTER

9. Are the registers prescribed by the Department maintained ?

10. Have the demands been noted properly on term basis in respect all students?

11. Are full collections made against demands ? Please get a list of par collectionsand enclose to this report.

12. Are concessions granted to students noted in these registers correctly in respectof each pupil and are all such cases covered by proper authority ?

13. Did you check the receipts entered in this register individually from thecounterfoils of the receipt books ? State irregularities noticed if any.

14. Has the daily amount of collection been noted in the “AcknowledgementColumn” under proper attestation ?

15. Have the daily totals of collections of several registers taken to tt Fee AbstractRegister correctly at the end of each day and has an abstract collections been put upin that register at the end of each month ?

16. Are amounts of uncollected fees at the end of each term noted the admissionregister against the names of the pupils concerned so as facilitate their collection atthe time of issue of transfer certificates ?

17. In class-wise or section-wise abstract put up at the end of month in the “FeesAbstract Register” ? Do the monthly totals for each class or section worked out in

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that register tally with the monthly collections worked out in the respective class feeregisters ?

OTHER RECEIPTS

18 Were other items of receipts verified with the relevant counter foils of receiptbanks ?

19 Is there a proper acknowledgement for every payments shown in this registerand are daily totals of such payment taken to the cash book correctly ?

CONTINGENT REGISTER

20. Are all items of expenditure charged in this Register supported by propervouchers and are totals of this Register taken to the Cash book correctly from day-to-day ?

Have all articles of permanent nature purchased been taken to the stock registerthen and there under the attestation of the Head Master ?

SCHOLARSHIP DISBURSEMENT

Was the amount drawn in favour of each pupil been disbursed to and properacknowledgment obtained ? Is there evidence having been disbursed to the pupilsby the Head Master with i -of a teacher ?

REFUNDS

22. Have you checked the Register of refunds in details so as to ensure thatrefunds made were actually due to the pupils with reference to the in the fee register?

23. Have all such references been noted against the original entries of collectionunder proper attestation so as to guard against a second payment ?

24. Are all refunds covered by valid acknowledgements ? Is there .evidence ofrefunds having been disbursed by the Head of the Institutions to the pupil’s with theassociation of a teacher ?

SPORTS AND READING ROOM FUNDS

25. Has a budget been prepared according to rules and get approved by thecommittee appointed for the purpose and is the expenditure under various itemswithin the budget allotment ?

26. Note—Cost of deviations from the Budget not covered by Have the fundsbeen diverted for any other purposes. Enumerate the cases in a separate statementwith explanation of the Management.

27. Has the amount of sports and reading room fees collected been in the savingsbank regularly at the end of each day or each week not quote instances.

28 Are Abstracts of receipts payments and balance for the month are put up at theend of each month in this register and do the figures correspond i inose worked outin the abstract cash ledger ?

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SERVICE REGISTER

29. Are these books maintained for every employee and are they up to date ?Check entries made for one year since April in 25 percent the books with reference toBarawards and not the result in a separate statement service book wise. Please attestthe relevant service books token of this review ?

30. Are registers of permanent stock properly maintained ? Have the balancebeen verified by actual count by a senior Teacher or Head of the Institution in Aprileach year ? When was it last so verified ? Please appear a statement of permanentstock in the enclosed form and attest the statement at the end in token of verificationwith the balance noted in the stock register.

APPENDIX—IV

(Rule 34 (v))

Staff pattern for different types of Arabic Institutions :

I. (a) Colleges having Tahataniya, Ustaniya, Foukaniya, Afzal- ul-ulamaMadbyama and Afzal-ul-ulma Uttama.

1. One Principal.

2. One Senior Professor.

3. (One or more junior professors depending upon the special subject inMadhyama and Uttama standards).

4. Four Assistant Professors.

5. Two Junior moulvis.

6. One literature Assistant.

7. Two English teachers-cum-Munshis.

8. One Kannada Pandit-cum-Moulvis.

(b) Colleges having Foukaniya, Afzal- ul-ulama Madhyama and Afzal-ul- ulmaUttama.

1. One Principal.

2. One Senior Professor.

3. (One or more junior professors depending upon the special subject inMadhyama and Uttama standards).

4. Four Assistant Professors.

5. Three Junior moulvis.

6. One literature Assistant.

7. Two English teachers-cum-Munshis.

8. One Kannada Pandit-cum-Moulvis.

(c) Colleges having Afzal- ul-ulama Madhyama and Afzal-ul-ulma Uttama

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1. One Principal.

2 One or more junior professors depending upon the special subject in Madhyamaand Uttama standards.

3. Two Assistant Professors.

4. One literature Assistant.

5. One English teachers-cum-Munshis.

8. One Kannada Pandit-cum-Moulvis.

Note—Professors/Assistant Professors working on part- time basis, will get,Rs 150/-p.m.

II ARABI MADRASAS

Sl No. Type of Madrasas with details of class Full time Part time

(a) Tahataniya I Year only - 1Tahataniya 1 and II Year 1 -Tahataniya All the three classes 1 1

(b) Tahataniya and UstaniyaAll the 3 classes of Tahataniya and Ustaniya I Year 2 -All the 3 classes of Tahataniya and Ustaniya 3 -I and II Year

(c) Tahataniya, Ustaniya and FoukaniyaAll the 3 classes of Tahataniya 2 classes of Ustaniya 3 1and Foukaniya I YearAll the 3 classes of Tahataniya 2 classes of Ustaniya 4 2and Foukaniya I and II YearAll the 3 classes of Tahataniya 2 classes of Ustaniya 5 3

and Foukaniya I, II and III Year

Note— (1) Munshis/teachers working on part-time basis in categories 2 (a), (b),(c) will get Rs. 100 P.M.

(2) In addition to the above staff pattern as indicated in 2 (c) and Head Mastermay be appointed to administer the institution and the pay scales al-lowed to thesame as in the case of Secondary School language Assistant Grade-1.

(3) Permissib|e to appoint 2 part-time teachers against one full time teacher postif the full-time teachers are not available in that particular place.

NON-TEACHING STAFF

Category I (a) or (b) 1. One 1st Division Clerk

2. One ll nd Division Clerk-cum-Typist

3. One Librarian

4. One Attendar-cum-Peon

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5. One Peon-cum-Watchman

6. One Peon.

Category 1 (c) 1. One llnd Division Clerk-cum-Typist.

2. One Attender-cum-Peon.

3. One Peon-cum-Watchman.

Category 2 (a) or (b) Allowance of Rs. 25 p.m. to the Head I

Category 2 (c) 1. Allowance of Rs. 50 p.m. to the Head Ms

22. One Peon.

Regarding Quran Institution the staff will be as indicated in 2 (a) only

Note—Regarding qualifications for teachers teaching in Quran Institutions willbe as indicated in Rule 22 (iv).

APPENDIX—V

(Vide Rule 56 (a))

1. Leave Rules—Leave cannot be claimed as a matter of right. Discretion torefuse or revoke leave is reserved to the Head of the Institution or the management asthe case may be.

2. Casual leave may be given in special or general circumstances upto a maximumperiod of 15 days in a calendar year. Subject to the condition that ordinarily notmore than seven days’s casual leave can be enjoyed at a time It shall not be grantedin continuation of other leave but it may be combined in any manner, with Sundaysor other authorised holidays provided that more than seven days. Casual leaveexclusive of such Sunday’s and holidays shall be taken at a time provided also thatsuch period of absence shall exceed ten days in all.

Note—Casual leave to temporary staff may be granted to in the manner as tothose holding permanent appointments but in the case of entrants who have not putin at least one year’s service, casual leave may be granted in proportion to theirservice at the rate of one day for every completed month’s service.

3 (a) Half pay leave to permanent employees to the extent of 15 in the case of classIV servants and 20 days in the case of other en for each completed year of service maybe granted on private affairs or on medical certificate from a Registered MedicalPractitioner.

(b) Commuted leave not exceeding half the amount of half pay. leave due may begranted to permanent employees only on Medical Certificate from the RegisteredMedical Practitioner. Subject to the following condition.

(i) Commuted leave shall be limited to a maximum of 180 days in the entireservice.

(ii) When commuted leave is granted, vice the amount of such leave be debitedagainst the half pay leave due and

(iii) The total duration of earned leave and commuted leave taken in function

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shall not exceed 180 days at a time.

Provided that no commuted leave may be granted under this rules unless theauthority competent to sanction leave has reason to believe that the with return toduty on the expiry of the leave.

4. Extraordinary leave may be granted to an employee in special circumstances,When no other leave is by rule admissible or when other leave is admissible but theemployee applies in writing for the grant of extraordinary leave; except in the case ofa permanent employee the duration of extraordinary leave shall not exceed threemonths on any one occasion. The authority empowered to grant leave may commuteretrospectively periods ; of absence without leave into extraordinary leave.

5 (a) Maternity leave may be granted to married woman employees who have putin a service not less than one year for a period which shall not ordinarily exceed twomonths, but which may be extended to three months at the discretion of thesanctioning authority. In no case shall maternity leave extend beyond six weeksfrom the date of confinement. No employee shall be entitled to maternity leave formore than 3 occassions in the entire service.

(b) Maternity leave shall not be debited to the leave account of the employee.Leave of any other kind may be granted in continuation of maternity leave, if therequest for its sanction is supported by a Medical Certificate, from a registered MedicalPractitioner.

Note—Leave under this rule is admissible in a case of miscarriage and abortion.

6 (1) No earned leave is admissible to an employee serving in a vacationDepartment, in respect of the year during which he has availed himself of the fullvacation. But in case of urgent necessity earned leave may be granted to any employee,subject to the condition that during his/her absence on such leaye he/she shallreceive only half the leave salary ordinarily admissible during earned leave.

(2) If any employee is by general or special orders issued by competent authority,Prevented in any year from availing himself of the full vacation or vacation and isrequired to remain at his post on duty during such vacation or vacation earnedleave on full pay will be admissible in respect of that year.

(3) If any employee -is prevented from availing himself of a part of a periodicalvacation by special or general orders issued by competent authority he will be eligiblefor earned leave on full pay for a period bearing such proportion of 30 days as thenumber of days of vacation not taken bears to the full vacation.

7. Any kind of leave except casual leave under these rules may be granted incombination with or in continuation of any other kind of leave.

8. Temporary employees are not entitled to any leave with pay other than casualand maternity leave. Such an employee when appointed substantively to a permanentpost, will be eligible to count the previous continuous service for the purpose ofcalculation of leave.

9. (1) An employee on full pay leave is entitled to leave salary equal to greater ofthe amount specified below :

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(i) The substantive pay on the day before the leave commences or

(ii) (a) in respect of the first 60 days of the leave, the average monthly pay earnedduring the 12 months (complete) proceeding the month in which the leave commences,and

(iii) Thereafter the average monthly pay earned during the 36 complete monthsproceeding the month in which the leave commences.

(2) An employee on half pay leave is entitled to leave salary equal to half thesubstantive pay or half the amount specified in clause (ii) of sub-rule (i) above,whichever amount is greater.

(3) An employee-on commuted leave is entitled to leave salary equal to twice theamount admissible under sub-rule (2) above.

(4) An employee on extra-ordinary leave is not entitled to any leave salary.

10. Clerical and Class IV employees working in the institution shall be treated asbelonging to non-vacation Department and allowed earned leave on full pay.

FORM No. 1

(Rule 10 (i))

Form of application for starting Arabic Colleges, Arabi Madrasas and QuranInstitutions under private Management in Kamataka State.

1. Name of the Society or Association which has proposed to start the institution.

2. Date of Registration of the Society.

3. Name of the Institution.

4. Management and its constitution.

5. Is this the only institution to be started by the Association. If other institutionsare already started, names of such institutions should be furnished.

6. Name and address of Secretary/Correspondent.

7. Educational needs of the Locality.

8. Name/Names of the institution/Institutions already existing in the locality.

9. Whether the starting of the institutions will not create unhealthy competitionwith any “existing recognised institution. What is the distance from the nearestinstitution in the locality ?

10. Courses of instruction to be provided :

11. Classes proposed to be started :

(a) Number of pupils expected to be admitted to the institution (class-wise).

12. Financial position of the Association :

(a) Permanent funds :

(b) Other sources of income.

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(c) Stability fund how deposited.

13. Is the Association prepared to run the institution without any financial aidfrom the Government ?

14. Accommodation and Sanitation :

(a) Total area of the school building.

(b) Playground

(c) Number of class rooms Superficial area and cubical contents of each roomwith the maximum number of pupils likely to be taught in each water supply, etc.,

15. Furniture Apparatus and appliances available (Information separately foreach class).

16. Remarks.

DECLARATION

(a) I, on behalf of the Management of the Institution hereby declare that theinstitution fulfils all the conditions specified in the grant-in-aid code for ArabicColleges/Arabi Madrasas and Quran Institutions and other allied institutions andpromise to comply with all the conditions, laid down in the grarrt-in-aid coderegarding starting of institution.

(b) That all the facts stated in the above statement are true to the best of myknowledge.

(c) I, on behalf of the management hereby declare that not more than one memberof any family is a member of the management of the institution.

Place :

Date :

Signature of the

Correspondent/Secretary (SEAL)

FORM No. 2

(Rule 24 (i))

Form of application for recognition of Arabic Colleges, Arabic Madrasas andQuran institutions and other allied institutions.

1. Name of the Institution.

2. Date of establishment.

3. Name of the Society or Association which is managing the institut

4. Management and its constitution.

5. Name and address of the Secretary or Correspondent.

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6. Is the Association or management running any other institution orinstitutions recognised by the Department.

7. Financial position of the management.

(1) Permanent funds :

(2) Other sources of Income

(3) Whether stability fund of Rs. 5,000 /- Rs. 2,000 /- has deposited. If so, thedate of deposit etc.,

8. Whether the management is prepared to run the institution without anyfinancial aid from the Department or not, may be stated.

9. If any subject or activity that is not included in the curriculum is prescribedthe same is to be mentioned with the time provided for its instr tion.

10. Classes or class to be recognised.

Nomenclature No. of pupils on the Average attendance during thedate of application month immediately preceding

in each class and section the date of application

Tahataniya I

Tahataniya II

Tahataniya III

Ustaniya I

Ustaniya II

Fankaniya I

Fankaniya II

Fankaniya III

Afzalul, Uloma I

11. Schedule of Establishment :

(i) Name of teacher or Teachers,

(ii) Designation.

(iii) Pay D.A., H.R.A. and other allowances : Total

(iv) Age

(v) Class and the subject taught.

(vi) Total service in the institution and in other recognised institutions (Names ofinstitutions to be specified) with details of service.

(vii) General and special Educational Qualifications.

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(viii) Professional Training obtained and year of passing the Training

(ix) Any special aptitudes or hobbies of the teacher.

12. Accommodation and Sanitation

(a) Total area of the school building

(b) Total area of the play ground

(c) Number of class rooms and the superficial area and cubical contents with themaximum number of pupils likely to be taught in each room, sanitation lighting andwater supply.

13.Furniture .equipment,apparatus an appliance.(Information seperately for eachclass) (a) ordinary (b) special

14. If a library is provided the number of books is provided kept may be stated,whether a catalogue and a Register of books are maintained ?

15 Rates of fees, if any, levied, and amount of fees collected in each class.

16. Whether the required registers are maintained in the prescribed form?

17. Remarks.

DECLARATION

(a) I.........on behalf of the management of the institution declare that the institutionfufill all the conditions specified in the grant-in-aid Code and promise to complywith all the conditions relating to the recognition of institution affording publicinstruction which may be Prescribed by the Department.

Place :

Date :

Signature of the

Correspondent or Secretary (SEAL)

FORM NO—3

(Vide Rule 33 (i))

Form of Application for Grant-in-Aid for Maintenance for the year

1. Name and address of the Institution.

2. Name of the Society or Association running the institution.

3. Name and address of the Secretary or Correspondent.

4. (a) No. and date of the order of recognition

(b) Period for which the recognition is granted.

(c) Classes for which recognition is granted.

5. Strength and attendance of each class as on 31st March 19....

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6. Approved expenditure on maintenance (as per the Financial Statement).

7. Description of donations/contribution with yearly Income by way of interestfrom each type of donation/contribution.

8. Amount of grant claimed.

9. Remarks.

Note — This application for grant should be accompanied by the a Financialstatement and all the other statements pertaining to the receipts expenditure, tofacilitate the sanction of grants by the competent authority.

DECLARATION

On behalf of the management of the Institution, I hereby declare that the conditionsof recognition and aid laid down in the grant-in-aid code and relevant manuals arebeing and will continue to be fully complied with and that I am prepared to subjectall the accounts of the Institution (including donations Trust accountsestablishment), to inspection and to furnish the returns as may be required by thedepartment. That no unauthorised collection of contributions or donations are madeand that all contributions and donations received for the school whatsoever raisedare accounted for in the school account.

Place :

Date :

Signature of the

Correspondent/Secretary

FORM No 4

(Vide Rule 43 (i))

Application for Grant-in-Aid for Construction or Purchase of Building

1. Name of the Institution, Locality and Management.

2. Purpose for which grant is claimed.

3. Strength (Average daily attendance of the Institution).

4. Accommodations existing No. of rooms and halls and dimensions of each.

5. Proposed accommodations, No. of rooms and halls proposed to constructedor purchased with dimensions of each room and hall.

6. Necessity for the proposed construction or purchase of additionalaccommodation and total estimated cost.

7. Amount of Government grant applied.

8. Amount of building grant drawn in previous years.

9. Value of cost of work actually executed and paid.

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10. No. and date of the order sanctioning the grant.

11. Whether site has been granted by Government or local Body and, if so underwhat orders and terms.

12. Whether the title of the management to the site is valid and legal.

13. Agency through which the work will be carried out.

14. Probable date by which the work is proposed to be completed.

15. Remarks.

Note : Plans and estimates and copies of contracts proposed to be the constructionsfor work should be enclosed.

DECLARATION

On behalf of the management of the above institution, I hereby declare that thereare no encumbrances to the property and that it will not be alienated or encumbered,without the consent of the Government and the conditions laid down in the Grant-in-aid Code are being, and will continue to be also declare that I shall abide by theprovisions contained in the grant -in-aid code in the matter of the building beingdiverted, prior to the lapse of the time limit stipulated, to any purpose other thaneducational purposes approved by Government.

Place :

Date :

Signature of theCorrespondent/Secretary(Seal of the Management)

FORM NO—5

(Vide Rule 46 (d))

From of Agreement to be Executed by the Management of the Institution inrespect of building grants

We, whose names are entered in the margin and whose signature appear at thefoot thereof, hereby accept the building grant Rs. only sanctioned by theGovernment in their Order No. dated for the construction of at in the Districtof conveyed in the order No. Dated and in consideration of such grant, we herebyjointly and severely and on behalf of our successors in office and owners for the timebeing of the premises now to be occupied by the institution agree that if prior to theexpiration of the time limit fixed in rule 46 of the grant-in-aid code for ArabicInstitutions from the date of final payment of the grant, the building for which thegrant has been drawn ceases to be used for educational purposes approved by theGovernment, the management shall refund such portion of the grant as may be

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determined by the Government and that if we fail to make such a refund. Governmentmay summarily take possession of the building till the amount is refunded or recoverthe amount by such as Government deem fit, that in case the grant is not utilisedeither or in full within the period during which it is current, we will forfeit to theportion remaining indrawn.

That in the case the building has been only partly constructed with the help of aportion of the grant and remains incomplete after the period for which the full grantwas current, the Government may notify and on sufficient causes not being shown,summarily enter upon to take possession the incomplete structure with the site onwhich it stands and all the buildings and mate lying thereon and take such stepsand do such acts as Government deem fit for recovery of such portion of the grant asmay have been drawn by us.

Date this day of — — — — — — — — — ——————— one thousand —— —

and signed

by the said in the presence of

FORM NO—6

(Vide Rule 46 (d))

THIS INDENTURE made this day of one thousand nine hundred andbetween hereinafter called the Mortgagor/Mortgagors of the part and theGovernor of Karnataka (hereinafter called, The Mortgage expression shall where thecontext admits included his successors in offic and assigns) of the other partWHEREAS the possessed of the piece parcel of land particularly described inMortgagor is/Mortgagors are well truly entitled to and the schedule hereunderwritten and his erected and b a school house and other buildings thereon with thebuildings thereon and enlarged and improved such building at an actual cost of Rs.A WHEREAS the mortgagor has/Mortgagors have in accordance with provision ofthe grant-in-aid code of the Karnataka Educational Department now in force in theState of Karnataka applied to the Government of Karnataka (hereinafter called theGovernment) for a grant-in-aid of the sum of being part of the said sum of Rs. andhas/have submitted to Government the vouchers and certificates referred to in rulesand of the grant-in-aid code as to the cost and completion of such buildings/alterationand WHEREAS the Government have consented and agreed to make the grant in themanner provided in chapter of the said grant-in-aid code upon mortgagor/mortgagors entering into the covenants/on his/their part and gi the security hereinafter contained NOW THIS INDENTURE WITNESS that consideration of the saidagreement to make a grant upto a maximum of and the sum of Rs. only a partthereof now paid by the Government the Mortgagor/Mortgagors and as he/his theirrespective heirs, executors mortgagee that he/they the mortgagor/mortgagore orhis/their heirs execute administrators, legal representatives, or assigns will fromtime to time and all times so long as the said buildings shall be used for the purposesof said school conduct and manage such school or cause such school to be ductedand managed by the person for the time being in charge of the same in accordancewith the Rules and Regulation for the time being in force in the Karnataka EducationalDepartment so far as the same respectively are applicable to the said School and will

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not prior to the lapse of years from the date thereof divert or allow to be diverted thesaid piece or parcel of land particularly described in the schedule hereunder writtenor part or portion thereof and/or the buildings and erections now being or whichmay hereafter he there on to otner than educational purposes approved by theGovernment and will during such period keep such buildings in good and substantialorder and repairs so that the same may be always efficient for use for the purposes ofthe said school and will in the event of the said piece or parcel of land particularlydescribed in the schedule hereunder written or any part or portion thereof and/orthe buildings and erections now being or which may hereafter be thereon prior to thelapse of such period ceasing to be used for educational those approved by theGovernment forthwith repay to the Government which shall bear a like proportionto the amount hereby advanced as the number of years of the period of years limitedherein bears to the r of years so limited PROVIDED always that nothing herein canbe deemed to prevent the use by the mortgagor/mortgagors heirs executors,administrators, legal representatives or assigns or the or persons for the time beingincharge of the said piece or parcel of rticularly described in the schedule hereunderwritten or any part or 4here and/or the buildings and erections now being or whichmay by hereon out of the hours during which the same should be used objects ofsuch school for such other reasonable and proper purposes in educational as themortgagor/mortgagors his/their heirs, executors, legal representatives or assignsor the person or persons for being incharge of the said buildings may be direct ANDTHIS INDEN-FURTHER WITNESSES that in consideration of the said agreement toa grant upto a maximum of Rs. and a sum of Rs. only a part thereof now paid asaforesaid the mortgagor/mortgagors both/do and each of them hereby grant conveyand assign upto the mortgage all that piece or of land particularly described in theschedule hereunder written together nth all singular the buildings and erectionsnow being or which may hereafter be thereon and all rights casements andappurtenances whatsoever usually held or connected therewith or reputed to beingto be appurtenant thereto and also all furniture, fixtures fittings, maps and otherschool apparatus school books and chattels for the time being in and belonging to orused or to be used for the said school and all the state right and interest claim anddemand of the mortgagor/mortgagors and each of them into and upon the saidhereditaments and premises expressed to be hereby assured upto the Governor andaccording to the nature and tenor thereof respectively UPON. TRUST to Permit thesame hereditaments and premises to be used by the Mortgagor/Mortgagors his/their heirs, executors, administrators, legal representatives or assigns or his/theirnominee or nominees as a school for and power in case the mortgagor/mortgagorshis/their heirs, executors, and, legal representatives or assigns shall fail to pay ondemand the due and payable in manner herebefore provided to sell and ablutelydispose of the said hereditaments and premises and apply the oceeds of such safeafter payment thereout of all costs and expenses attending the same in or towardsrecouping or reimbursing to the Government said grant-in-aid or some then due andpayable hereunder as aforesaid and to pay surplus if any to the mortgagor/mortgagors his/their, heirs executors administrators legal representatives or assignsa notice in writing requiring payment of the sum then due and payable hereunderand default has been made in payment thereof for three months after such serviceprovided always and it is hereby agreed and declared that at the expiration of the

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said period years herein before referred to the mortgage shall in the event of thetenants hereinbefore contained on the part of the mortgagor/mortgagors his/theirheirs executors administrators legal representatives or assigns or as or they maydirect, all and singular the piece or parcel of and heredita-ents chattels goods orother premises hereby expressed to be granted, con-syed or assigned.

IN WITNESS WHEREOF THE SAID AND

Director of Public Instruction for the State of Karnataka acting on behalf and bythe order and direction of the Government of Karnataka have are unto set, theirrespective hands and seal/s the day and year first above written.

Schedule to which the above written indenture refers. All that piece or parcel ofLand situated at — of — in the district — of nd Taluk and in the Sub-registrationdistrict of — registration district of rounded of the north side thereof. On the Southside thereof by On the East side thereon by On the West side thereon by and containingtogether in the

Whole by a measurement ———— (both the same a little more or less) and allwhich piece or parcel of land was formerly in the occupation but now in theoccupation of signed sealed and delivered by the above named the presence ofsigned sealed and delivered by the above named in the essence of

Director of Public Instruction.

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GRANT - IN - AID CODEFOR THE WAKF INSTITUTIONS

OF KARNATAKA

CHAPTER -I

Introduction

With the object of encouraging the backward community of Muslims all over theState of Karnataka, it is found necessary to keep Wakf Institutions in good conditionby carrying out repairs, renovations and improvements, by building compound wallsfor the protection of the Wakf properties and also by constructing new wakf buildingswherever necessary, and for this purpose provision is made in the annual Budget ofthe State for payment of grant-in-aid to deserving institutions, whose mutawallis ormanagements take up such work on their own initiative. The payment of such grantsis subject to rules specified in this Code.

1 . These rules shall be called ttie Grant-in-Aid Code for the Wakf Institutions ofKarnataka. -

2. Grants-in-Aids cannot be claimed as a matter of right.3. Grants are sanctioned by the Government of Karnataka.4. The State Government reserve to themselves the right to change these rules

and also the right to interpret their meaning in case of dispute. The State Governmentalso reserve to themselves the right to refuse, reduce or to withdraw any sanctionedgrant at their discretion, without assigning any reason therefor, notwithstandingthe rules contained in this Code.

CHAPTER IIDefinitions

5. Unless the context requires otherwise, the following words and phrases usedin this code shall have the meaning hereby assigned to them, namely :-

(a) “Mutawalli” means a mutawalli as defined in the Wakf Act, 1 954; (Now seeNew Act 1 994)

(b) “Prescribed” means as prescribed in this rules in this code;(c) “Wakf Institution” means a “Wakf” as defined in the Wakf Act, 1954 (Central

Act 29 of 1 954) Now see new Act, 1 994Note - Wakf institutions registered under the Bombay Trust Act, 1950. Shall be

deemed to have been registered as Wakf under the Wakf Act, 1954. Other institutionsnotified by the Board in the official Gazette under section 5(2) of the Wakf Act shallalso be deemed as registered institutions for this purpose.

(d) “Year” means the financial year commencing from 1 st April and ending with31 st March of the following year.

EXPLANATION :- All other words and Phrases which are used in this Codehave the same meaning as are assigned to them in the Wakf Act of 1954 unless thecontext requires otherwise.

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CHAPTER IIIGeneral Conditions of Grant

6. Every institution on behalf of which grant-in-Aid is sought shall be under thecontrol of a mutawalli who shall be answerable for the maintenance of the institutionand for the due fulfillment of all conditions of aid, as may be prescribed from time totime.

7. The Mutawalli shall be responsible —(i) to strictly fulfill the conditions laid down in this Grant-in-Aid Code.(ii) to subject the institution to the inspection of the Inspector-cum-Auditor and

any other State Government Officer or agency of the Karnataka Board of Wakfs,designated for the purpose by the Board or Government;

(iii) to afford all facilities to the officers of the State Government and of the IndianAudit Department deputed to audit the accounts of the institution;

(iv) to strictly abide by the instructions of the inspecting or auditing agenciesreferred to in sub-clauses (ii) and (iii) above.

(v) to keep such accounts, and render such returns and reports as may beprescribed by the Karnataka Board of wakfs from time to time.

Note : A copy of the annual statement of accounts of the institution duly auditedand showing the amount spent for the purpose for which grants are given under thisCode, shall be furnished to the Karnataka Board of Wakfs before the 1st day of Mayof the following year.

8. No grants shall be payable to.-(i) a wakf which is not registered with the Karnataka Board of Wakfs;(ii) a wakf institution, the mutawalli of which is found guilty of falsification of

accounts or records or of commission of any misappropriation or irregularity;(iii) a Wakf institution which spends any portion of its income for any purpose

other than that for which it is dedicated.9. The sanctioned payment of grants is subject in all cases to the availably of

funds in the State Budget under the detailed head concerned.10. The application for grant-in-aid shall in all cases contain a declaration signed

by the mutawalli or the secretary or President of the institution to the effect that therules of this Code will be faithfully and fully observed.

CHAPTER IVProcedure for and utilisation of Grant and other conditions

11. The Government may sanction such grants as they deem fit.12. The Grants payable to Wakf institutions are subject to the general conditions

laid down in the procedure prescribed and other conditions laid down in thisChapter.

13. No grant shall be payable to a wakf institution which has an annual inco Rs.50,000 or more.

14. Application for grants shall be made in the form appended to these rules with

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an audited statement of accounts for the previous year. In the application the mustshould furnish information duly verified by him as to the amount of grant requiredb along with the necessary plans and estimates in duplicate prepared and signed byan Engineer giving the details of the various items of work to be done.

1 5. All applications for grants shall be made to the Board and the Board shallforward them to the Government with recommendations.

1 6. Grants may be made under these rules for the construction of a new build forimprovement and extensions of existing buildings or for construction of compoundaround the wakf institutions. “

17. Within six months from the date of release of grants, work commensurati theamount of grant should be completed. In exceptional circumstances, the Board extendthe period upto one year. Beyond one year, the Government may, on applicationfrom the grantee, extend the time to complete the work in special circumstances.

1 8. The mutawalli shall send a utilisation certificate with certifited statement oface for the amount of grant sanctioned within nine months from the date of drawalof grant the Karnataka Board of Wakfs.

19. The grant shall be released by the Board In two equal instalment shall bereleased only after an officer of the Board or any other person authorised by theBoard or the Government inspects and reports satisfactory Progress of the work. Theofficer or other person authorised shall also furbish a certificate regarding thefulfillment of the conditions attached to the grant.

20. The Grant should be utilised only for the purpose for which it is sanctioned.

21. The institution should maintain a record of all assets acquired out of the StateGovernment grant subject to audit by the Karnataka Board of Wakfs or the StateAccounts dan Department. The assets referred to should not be disposed of,encumbered or utilised for purposes other than those for which the grants aresanctioned and without obtaining the previous sanction of the State Government.

22. The Mutawalli/Secretary/President of the institution should give anundertaking that he agrees to be governed by the conditions of the grant and that incase of default he shall be personally liable to refund the entire amount of grant toGovernment.

23. The assets created out of the Government grant shall be treated as wakf prof

24. Any grant or a portion thereof which is not ultimately utilised for the purposefor which it is sanctioned shall be diverted to some other deserving institution(s)with the prior permission of the Government, or if no such institutions are available,such grant shall be surrendered to Government.

25. Before the grant is released, the grantee should execute an indemnity bond infavour of the Government of Karnataka that he will abide by the conditions of thegrant failing which he shall be liable to refund the entire amount of grant to theGovernment.

26. The income derived from the assets created out of the grant shall be utilisedfor charitable and religious purposes specified in the wakf Act 1954.

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FORM OF APPLICATION FOR SANCTION OF GRANT - IN - AID

FOR WAKF INSTITUTIONS

(See Rule 14) I

1. Name of the Wakf Institution

2. Location and Address

3. No. and date of Registration as Wakf

4. Name and Address of the Mutawalli

5. (a) Income and expenditure of theinstitution during last year, alongwith copy of audited accounts,

(b) Purpose for which grant is claimed

6. Estimated cost of the proposed work

7. Whether plans and estimates duly signedby a qualified engineer enclosed

8. Amount available with the wakfinstitution for the purpose

9. Amount of Government grant required

10. Annual income of the institution and theamount of Wakf Contribution to be paidto the Karnataka Board of Wakfs.

11. if full amount applied for is not sanctionedhow the balance expenditureis proposed to be met

Date

Signature of

Mutawalli/Secretary/President of the institution

Verification CertificateI do hereby declare that the above information furnished by me is true to the best

of my knowledge and belief and that I have not concealed any information. I furtherdeclare that I shall abide by the Rules in the Grant-in-Aid Code for the WakfInstitutions and I shall faithfully and fully observe them.

Place :

Date :

Signature ofMutawalli/Secretary/President .of the institution

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GOVERNMENT OF KARNATAKA

GRANT-IN-AID CODE

FOR

SAMSKRUTA COLLEGESSAMSKRUTA PATHASH ALAS

AND

VEDA PATH ASH ALAS

IN

KARNATAKA STATE

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CON TENTSCHAPTER— 1

Introductory Note . . . .

CHAPTER IIDefinitions . . . . . .

CHAPTER IIIGeneral Conditions for Starting and Recognition of new

Samskrita Institutions . . . . .

CHAPTER IVGeneral Conditions of Aid . . . . . .

CHAPTER VQuantum of Grants admissible . . . . . .

CHAPTER VIGeneral , Conditions of Service . . . . . .

CHAPTER VIIMiscellaneous . . . . . . .

CHAPTER VIIIProcedure for Payment of Provisional Salary Grants . .

APPENDIX IDescription of Items of expdn’liture coming underauthorised cost of maintenance . .

APPENDIX IIList of Account Register to be maintained ..

APPENDIX IIIQuestionnaire to be attended by the Auditors ..

APPENDIX IVStaff Pattern . . . .

APPENDIX VLeave Rules . . . .FORMS . . ..

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PROCEEDINGS OF THE GOVERNMENTKARNATAKA

Subject.— Grant-in-aid Code for Samskrita Institutions inthe State—Accords sanction to—

Order No. ED 56 PSE 79 Dated, Bangalore, the 20th June1979

The Governor of Karnataka has been pleased to accord sanction tothe accompanying Grant-in-Aid Code for Samskrita Institutions in the Stateto take effect frbm the academic year 1979-80.

The Director of Printing, Stationery and Publications is requestedto print 1,000 copies of the Code and supply 200 copies thereof to theDirector of Public Instruction (Special) Bangalore, 35 copies to Govern-ment and 5 cbpies to the Legislature Library. The remaining copies shouldbe kept for sale as a priced publications.

This Order issues witfi the concurrence of the Finance Depart-ment vide their U.O. Note No. FD 577/Exp. VIII/78 dated imh June 1978.

By Order and in the name of the Governor of Karnataka,

MOHAMMED YAKOOB,Under Secretary to Government,

Education and Youth Services Department.

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Grant-in-aid Code for Sanskrit colleges, Sanskritpatashalas Veda patashalas in Karnataka State

CHAPTER IINTRODUCTORY

1. General purposes of Grant-in-aid.—With the object of extending assistance andimproving Sanskrit Education in the State, a sum of money is annually; allotted byGovernment for distribution as Grant-in-aid to Sanskrit Colleges, Sanskrit patashalas,and Veda patashalas’ (hereinafter in this chapter called the said institutions) underprivate management and local bodies subject to the conditions specified in the code.

2. Objects of Grants.—Grants are given for the following purposes:(a) Maintenance of the said Institutions;(b) Acquisition of sites ‘for bonafide use of the said institutions;(c) Purchasing, erecting, enlarging and improving th« buildings of the said

Institutions;(d) For purchase of Equipment for the said Institutions ;(e) Any other purposes approved by the Government.

3. Reservation of discretion by Government.—(a) The grants payable by the Government are entirely discretionary and cannot

be claimed as a matter of right.(b) The Government reserve to themselves, not withstanding anything in the

rules of this code, the right to refuse, withdraw or reduce and grant at their discretionwithout assigning any reasons there for.

(c) The Government may also modify or revise the rules of recognition and grant-in-aid without assigning any reason there for.

4. Sanctioning authority.—All grants paid from State funds are sanctioned either byGovernment on the recommendation of the Director of Public Instruction or by theDirector himself or by any other subordinate authority of the Department dulyempowered in this behalf.

5. Interpretation of rules.—The decision of Government regarding the interpretationof any rule in this code shall be final.

6. The rules in this code should be treated as supplementary to the general rules ofexpenditure and disbursement of grant in-aid laid down in the Karnataka FinancialCode and where the rules laid down in this code appear to be inconsistent with theprovisions of the financial code, the rules of the latter shall prevail.

7. These rules shall apply to all the Aided Sanskrit Colleges, Sanskrit pathasalas/Vedapatashalas in the state in so far as they are not inconsistent with the provisionsof any law for the time being in force.

8. Appendices.—The appendices to this code shall be treated as part of the code andshall hare the same effect as rules in this Code.

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CHAPTER II9. Definitions.—Unless the context otherwise requires, the following words and

phrases used in this Code have the meanings hereby assigned to them.(1) ‘ Approved Expenditure’ means expenditure both recurring and non-recurring

incurred in the interest of the Institution and approved by the Department.(2) ‘Authorised Cost of Maintenance’ means recurring cost of maintaining the

Institution as defined in Appendix I(3) ‘Board of Management’ means and includes a Local body which maintains

an Educational Institution or Institutions or a registered association or a registeredbody of persons which maintains a recognised Educational Institution or Institutionsor ‘the Managing Committee or the Committees of an Educational Institution orInstitutions which are registered or recognised as such by the Department as providedin this code.

(4) ‘Countersigning Officer’ means an officer of th« Department who will exerciseimmediate administrative control over the Aided Institution and who is authorisedto countersign the bills for grants etc. of the Institution after the grants are sanctionedby competent authority.

(5) ‘Department’ means the Department of Public Instruction in Karnataka,Bangalore.

(6) ‘Director’ means the Director of Public Instruction in Karnataka, Bangalore.(7) ‘ Educational Institution’ means a Sanskrit College or Sanskrit patashala or

Veda patashala maintained by a Management and recognised by the Department ofPublic Instruction in Karnataka and providing approved courses of study accordingto the prescribed rules of the Department.

(8) ‘Inspector’ means Inspector of Sanskrit schools attached to the office of theDivisional Joint Director of Public Instruction.

(9) ‘Local Body’ includes Municipal Corporation, Municipal Council, a VillagePanchayat or a Taluk Development Board.

(10) ‘Net authorised cost of Maintenance’ means authorised cost of maintenanceas detailed in para (1) above minus the Income from tuition and other fees and othersources of Income if any.

(11) ‘ Prescribed’ means prescribed by the rules under this code or notificationissued in the State Gazette.

(12) ‘Sanskrit College’ means an Educational Institution in which SanskritEducation is imparted upto any standard from Prathama to Vidwat Uttama or VidwatMadhyama to Vidwat Uttaimia.

(13) ‘Sanskrit pathasala’ means an Educational Institution in which SanskritEducation is imparted upto any standard from standards Prathama to Sahitya.

(14) ‘Veda patashala’ means an Educational Institution in which Veda Educationis imparted upto any standard from Veda Prathama to Veda Vidwat Uttama.

(15) ‘ Year’ means academic year.

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CHAPTER IIIGeneral conditions for starting and Recognition of Sanskrit Colleges, Sanskrit

patashalas and Veda Patashalas.10.(1) Applications for starting Sanskrit College/ Sanskrit patashalas/Veda

Patashala shall be made to the Director through the Inspector of Sanskrit Schools,three clear months before the commencement of the academic year in Form No.1.

(2) In no case should the Institution be started without the previous permissionof the Department. No institution started without such permission shall be consideredfor recognition.

11.While disposing of the applications for grant of permission to start an Institutionthe following factors shall be kept in view.

(1) that the institution is open to all communities without any distinction ofcaste, creed, race or religion.

(2) that there is need for an institution in a locality without involving any un-healthy competition with an existing institution of the same category in theneighbourhood. The main criteria for starting an Institution shall be the Educationalrequirement of the locality.

(3) that the building of the Institution should be ready before the institution isopened. All rooms should be of the approved sizes. If it is not possible to constructthe building before the institution is opened, permission may be given in deservingcases to conduct the classes in a suitable rented or rent free building for a period ofone year, from the date of starting the institution, as a special case. Before the end ofthis period, the construction of the permanent building should be completed. TheDirector may extend1 the period for a further period of two years in specially deservingcases.12. General conditions of Recognition.—Educational Institutions may be recognised

by the Department provided; they satisfy the Department with regard to:(1) Need for the Institution or/standard.(2) Premises.(3) Equipment.(4) Syllabus and Text Books.(5) Number of teachers and their qualifications.(6) Financial resources of the Institution.(7) Compliance with the rules sat forth in this code.(8) Presenting pupils for the Examinations conducted by the Department.

Note.—Recognition of an Institution does not automatically confer any right on theInstitution to claim the Grant-in- aid.

13.Managing Committee.— (1) There shall be a duly constituted Managing Committeeto look after the administration of the Institution under a private EducationalOrganisation or Association. It shall be duly elected by the members of the Society orthe Association. The management shall be responsible for the maintenance of theInstitution. The society or the Association should be registered under the KarnatakaSocieties Registration Act 1960. The Management shall not comprise of members of

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the same family. Not more than one member of a family shall be a member of theManaging Committee. Institutions having a standing of more than 25 years areexempted from Registering the Managing Committee of the Institution under theSocieties Registration Act. Nevertheless they shall form Managing Committees.Similarly Local Bodies are exempted from registering the Managing Committee oftheir Institutions.(2) The management shall appoint a secretary who will be authorised to correspond

with the Department. Any change in the name or address of the correspondentshould be reported to the Department. The Head of the Institution and atleast onemember of the Teaching staff elected by Teachers shall Committee. The Managementis fully empowered to take any action it deems fit on the Secretary for any provedmismanagement.(3) In the case of groups of Institutions managed by a voluntary body, there may be

one managing committee for institutions as a whole. In other cases, there shall beone secretary for the school at the Headquarters of the Management ; But for theschools outside the Head quarters the Head of the Institution shall be secretary orany person authorised by the Management.(4) A Municipal Corporation or a council or Taluk Board or a District or Municipal

school Board or Village Panchayat shall form a separate school Managing Committeefor managing the Institutions under its control.(5) If there is a change in management of an Institution or change in location of the

Institution, a fresh application for recognition shall be made as if, it were a newlystarted Institution.

14.Stability Fund.—A Stability fund of Rs. 5,000 in respect of Sanskrit colleges andRs. 2,000 in respect of Sanskrit patashala/Veda patashalas should be built up andmaintained before recognition is granted. This stability fund should be deposited inthe Joint names of the Director of Public Instruction and the management in a;Scheduled Bank or Post Office or any other Bank approved by the Department.This stability fund should not be operated upon except; in case of an emergency and

should be operated upon only with the previous written approval of the Director.

15.(a) The Institution shall be housed in a well ventilated building withsufficient accommodation. There should be an open space around with a suitableplay ground. There should be adequate sanitary arrangements.

(b) The Institution shall be equipped with furniture and Library to suit therequirements of the Institution as desired.

16.The rules prescribed by the Department from time to time shall be followed by theInstitution.

17.Registers prescribed by the Department shall be maintained and all periodicalreturns shall be maintained and furnished as and when called for.

(A list of registers to be maintained is shown in Appendix-II).

18. Every recognised institution shall subject itself to Departmental Inspection, atany time and shall abide by the instructions issued by the Inspecting officer fromtime to time.

19.The Management shall get the accounts of the institution audited by an auditor

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approved by the Department or by the staff of the State Accounts Department, in thecase of institutions managed by Local bodies. Whenever, a Managing Committee isformed under the auspices of an Educational Society or Association, the accounts ofsuch an Association also shall be got audited and the report sent to the Department.All contributions arid donations collected by the society or association for purposesof improvement of the institution shall be duly accounted for. Failure to submit suchaudited accounts shall entail the withdrawal of recognition.

20.Change of Management, from one registered body to another Registered Bodymay be permitted for valid reasons at the discretion of the Director.

21.The Management shall not to close down the Institution or any standard in theInstitution abruptly when once recognition has been accorded. When it intends toclose down the Institution or any standard in the Institution, the Management shallgive previous notice of one clear calendar year and obtain permission of theDepartment to close down the Institution or standard.

22.Appointment of Staff.—(1) Duly qualified staff shall be appointed by themanagement. The Management shall follow the conditions of service of the staff aslaid down in Chapter VI of this code and also as may be prescribed from time to timieby the Department in this behalf. The Management may also frame the serviceconditions of its staff not inconsistent with the model service conditions laid downin Chapter VI and obtain the approval of the Department for the same.

(2) The Head of a Sanskrit College shall have the following minimum qualifications:(a) MA. (Samskrita) of a University established by law; and(b) Vidiwat Uttama recognised by tlhe Government; Aid(c) Minimum teaching experience of 5 years.

(3) The Heads of patashalas having prathama, kavya and Sahitya standards shallhave the following qualifications :M.A. in Sanskrit of a University established by Law.

OrS.S.L.C. and Sanskrita Vidwat Uttama recognised by Government.

OrSanskrit Sahitya with English as one of the subjects and Samskrita Vidwat Uttama.

OrSamskrita Vidwat Uttama.

(4) The Heads of patashalas having prathama and Kavya standards shall havethe following qualifications :B.A., wi’th Sanskrit (as major or optional or minor subject) of a recognised University.

OrS. S. L. C t and Sanskrit! Vidwat Madhyaina recognised by Government.

OrSanskrit Sahitya with English as one of the subject and Sanskrit vidwat Madhyama.

OrSanskrit Vidwat Madhyama.

OrKannada Pandit (Final) Examination of the Department.

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OrSamskrita Sahitya plus S.S.L.C.

5. The Heads of patashalas having prathama standard shall have the followingqualifications :S. S. L. C. and Sanskrit Sahitya

OrSanskrit Sahitya with English as one of the subjects

OrSanskrit Sahitya

OrKannada Pandit (previous) Examination of the Department.

OrS.S.L.C, with Samskrita as I Language.

(6) The qualifications necessary for the post of Professors Assistant Professors,Literature Assistants and Assistant Masters shall be those prescribed in the cadreand recruitment Rules of the Department for similar posts.(7) The qualifications for teachers/pandits working iiv patashalas shall be as

follows:(a) Sanskrit Vidwat Uttama for teaching Sahitya* classes;

OrSanskrit Sahitya with English as one of the subjects and Sanskrit Vidwat Uttamaa

for teaching Sahitya classes.(b) Sanskrit Sahitya plus S.S.L.C.

OrSanskrit Sahitya with English as one of the subject

OrSamskrita Sahitya

OrKannada Pandit Examination (Final) of the Department.

OrS.S.L.C. with Samskrita as I Language.

(c) The pay scales and allowances, etc., adopted by the Department for GovernmentSanskrit Colleges will be applicable, to the Sanskrit colleges.

(d) The pay scales and allowances adopted by the Department for languageteachers/Assistant Masters in secondary schools will be applicable to the teachersworking in Sanskrit patashalas having classes upto Sahitya.

(e) The pay scales and allowances adopted by the Department for the teachers ofthe primary schools will be applicable to the teachers/pandits working in Sanskritpatashalas having classes below the Sahitya standard.

(8) The management shall obtain previous approval the Director of Public Instructionfor all appointments a changes in the staff of the Institution. The Director PublicInstruction may prohibit the employment of a person, who is not duly qualified orwho for any other reason is considered to be unfit any for employment.

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(9) Persons who are suffering from contegious diseas or serious physical defectsshould not be employed in an Institution. In doubtful cases, a reference shall bemade to the inspecting officer concerned and his instruction obtained.

23.(1) Recognition, when granted shall apply only for such courses and suchstandards and for such number of sections and for such periods for which it isgranted.

(2) The Department may at its discretion grant temporary recognition for a periodnot exceeding one year even when certain conditions are not fulfilled. Such temporaryrecognition may be renewed only if all the conditions are fulfilled, otherwise therecognition shall be withdrawn. An institution which is accorded temporaryrecognition continues to fulfill all the conditions of recognition continuously for aperiod of five years, it may be recognised on a permanent basis with the approval ofthe Director.

(3) No recognised institution shall open a standard or standards higher thanthose for which recognition or permission has been granted. Application for openinga higher standard or standards shall be submitted to the Director of Public Instructionatleast 5 months before the beginning of the school year in which the higher Standardis proposed to be opened.

(4) No new Division (section) of a standard already recognised shall be openedunless the school makes adequate provision for additional accommodation, staffand equipment and has taken previous permission of the concerned InspectingOfficer.

(5) In no case shall permission be accorded to open a new section or standard, ifthe number of pupils for whose benefit the new section is intended is less than thestrength as indicated under rule 34(1).

APPLICATION FOR RECOGNITION24.(1) Application for recognition shall be made in Form No. II, to the Inspector of

Sanskrit schools attached to the Office of the Divisional Joint Director of PublicInstruction concerned wiithin the prescribed time, who after due Inspection shallsubmit the records along with his specific recommendation to the Director of PublicInstruction, who is competent to grant recognition.

(2) Application for recognition shall be sent to the concerned Departmentalauthority within two months from the date of opening of the school. Suchapplications shall be disposed off by the Department within three months from thedate of their receipt.

REFUSAL OF RECOGNITION

25. (1) In the event of refusal of recognition to an Institution, a copy of the order tothat effect, indicating the reasons for refusal, shall be communicated to themanagement, within 4 months from the date of receipt of the application forrecognition.

(2') An appeal shall lie to the Government within 30 days from the date ofreceipt of such communication. The decision of the Government shall be final.

(3) The conditions of recognition shall be indicated in the memo of recognition.

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Whether recognition is with or without aid and if without aid the number of yearsgrant is not to be paid shall also be indicated therein.

WITHDRAWAL OF RECOGNITION

26. (1) Recognition granted to any Institution may at any time be withdrawn by thecompetent authority, if any of the conditions of recognition is not observed or isviolated or if the standard of instruction imparted in the Institution is in the opinionof the Inspecting officer found to be not satisfactory or for any other valid reason.When the Institutions are mismanaged and the Departmental rules are violated, theInspector of Sanskrit schools attached to the Office of the Divisional Joint Directorsof Public Instruction concerned after due departmental enquiry with approval of theDirector may declare the management as unfit to be incharge of the Institution.Thereupon unless the managing body is reconstituted and the affairs are set right,the recognition shall not be continued.Provided further, that an Institution which is aggrieved by the decision of withdrawalof recognition may submit an appeal to the Government within thirty days from thedate of receipt of communication of the withdrawal of recognition The decision ofthe Government shall be final.

(2) An Institution the recognition of which is withdrawn shall not be entitledto the privilege of getting recognition again, unless all the defects have been rectifiedand the Institution commences to fulfil the prescribed conditions of recognition laiddown by the Department.

CHAPTER IV27 Subject to the general conditions of aid recognised Sanskrit Institutions are

eligible for Grant-in-aid from the Department. The following are the different typesof grants payable to the Institutions.

(a) Maintenance grant.(b) Building grant.(c) Equipment grant.

Note. — Financial Assistance, if any, received by the Institution from any otherDepartment of Government shall be deemed as part of the Income and grants payableregulated accordingly.

28.No Institution shall be eligible for grant-in-aid in any year if its Income is morethan the expenditure during that year.

29. Grants may be paid subject to availability of funds and on principles of strictreligious neutrality, due consideration being given to the requirements of eachInstitution. No Institution will be eligible for grant-in-aid during the first two yearsof starting.

30.(a) At the time of application for aid the Management shall deposit in a ScheduledBank (or Treasury) in the name of the Institution, security deposit as required inrule 14 ;

(b)The Management shall credit all Income from fees, grants, donations, intereston endowments and all other receipts of the Institution into an account opened in

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this behalf in a Scheduled Bank or Post Office. No amount so collected shall beutilised before crediting it to the said Bank account or Post Office ;

(c) The Management shall not incur any additional expenditure even onapproved items, without previous permission of the Department.

31.(1) The Management shall furnish a true summery of the transaction entered inthe registers once in a year to the Inspector of Sanskrit Schools attached to the officeof the Divisional Joint Director of Public Instruction in Form No. 7 for his approval.

(2) The Inspector of Sanskrit schools attached to the office of the DivisionalJoint Director of Public Instruction shall scrutinise these accounts and intimate theresults to the Management within three months’ from the date of receipt of theaccounts. Disallowances or defects noticed, as a result of scrutiny should beimmediately attended by the management. When memos of disallowances arechallenged by the Management, in the form of an appeal, the Director shall decidethe issue and pass appropriate orders and communicate the same to theManagement within 3 months from the date of receipt of the appeal. The decisionof the Director shall be final in the matter.

32. (1) The annual audit of accounts of the Institution shall be got done by theauditors approved by the Director. The auditors are required, among other things, tolook into the points specifically mentioned for the audit report and also any otherpoint or points intimated by the Director. The Inspector of Sanskrit schools attachedto the office of the Divisional Joint Director of Public Instruction will furnish remarksregarding the results of such scrutiny. The audit report shall be furnished in form 7together with the questionnaire in Appendix III duly answered.

(2) The audit report on the final accounts of a year shall be sent to the Inspectorof Sanskrit schools attached to the office of the Divisional Joint Director of PublicInstruction not later than 30th August of the following years. The audit report shallbe scrutinised by the Inspector of Sanskrit schools attached to office of the DivisionalJoint Director of Public Instruction with reference to the quarterly accounts of actualexpenditure already rendered by the Institution and the discrepancies pointed out.The grant due on the basis of final accounts of the year may be sanctioned providedthe position of accounts is satisfactory, and the Institutions conform to the conditionsof recognition and aid.

33.(1) The application for grant-in-aid shall be made to the sanctioning authoritythrough the Inspecting Officer in Form No. 3 on or before 1st October of the followingyear duly supported by the audited financial statement in Form No. 7 and thequestionnaire in appendix III duly answered by the auditors. Applications notsupported by the audited financial statements or those sent after the prescribed dateare liable to be rejected.

(2) The Institutions once taken on the list of aided Institutions will continue toget grant-in-aid. from year to year so long as they continue to fulfill the conditions ofrecognition and grant-in-aid and observe other rules and instructions issued by theDepartment from time to time.

34.(1) No grant will be admissible to any Institution wherein the strength is lessthan the minimum indicated below :

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1. Prathama in each class 202. Kavya in each class 153. Sahitya in each class 104. Vidwat Madhyama in each Branch 65. Vidwat Uttama in each Branch 46. Veda Prathama in each Class 207. Veda Pravesha in each class 158. Veda Moola in each class 10

9. Veda Madhyama in each Branch 610. Veda. Uttama in each Branch 4

(2) The Institutions shall work for not less than 220 days in an academic year.(3) The scales of pay and allowances applicable to the Department are adopted for

the staff of the Institution.(4) The qualifications of members of the teaching staff are those indicated in rule No.

22. The qualifications of the members of the non-teaching staff are the same as thoseprescribed for similar category of posts in Government Colleges.(5) And the staff pattern shall be as shown in the Appendix-IV.

35.The maintenance grant for a year shall be calculated on the “authorised cost ofmaintenance” of that year as certified by the approved auditors and accepted by theDepartment.

Sanction for grant-in-aid shall be accorded by 1st October of the following yearprovided the claims preferred conform, to the conditions of aid.

Note.—No Sanskrit college/Sanskrit patashala/Veda-patashala shall be eligiblefor grant under these rules if an employee of such Institution,

(1) engages himself or participates in any demonstration which is prejudicial tothe interests of the sovereignly and integrity of India, the security of the state, friendlyrelations with neighbouring or foreign States, public order, decency or morality, orwhich involves contempt of court, defamation or incitement to an offence.

(2) becomes member of or otherwise associates with, any political party or anyorganisation which takes part in or subscribes in aid of or assists in any manner,any political movement or activity;

(3) contests any election to or becomes a member of, any House of the StateLegislature or any House of the Parliament or any Local Authority.

CHAPTER V36.Quantum of grants admissible.—Quantum of grant for maintenance of Institution

shall be as follows :(1) One hundred per cent on the teachers salaries including the salaries of non-

teaching staff and the dearness and other allowances at the scales approved by theGovernment and

(2) Fifty per cent on the contingencies actually incurred limited to Rs. 3 per section/per class per month.

Note.—Contingent and other charges requiring the previous approval of theInspecting officer concerned should be reported to him and his approval obtained

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before any commitment is entered into by an Aided Institution in this behalf.

37.The following certificates shall be furnished in the order sanctioning the finalgrant for each year issued by the Director.

(1) Certified that the conditions attached to the grant paid during the previousyear have been fulfilled.

(2) Certified that the expenditure incurred in respect of appointments made, onemployment of leave substitutes, relating to leave allowances admissible under rules,purchases, other charges requiring previous approval of the Inspecting officer havebeen covered by sanction of the Inspecting officer vide Memo No. dated detailedbelow and the grant-in-aid regulated accordingly.

(3) Certified that the grantin-aid of Rs. given for the previous yearhas been fully spent ,by-the grantee.

38.Grant once sanctioned may be revised or modified if necessary, at the discretionof the Director, for valid reasons.

39.The Director shall arrange to get the accounts of the aided Institutions inspectedlocally by the Accounts staff of the Department at least once in two years. Duringsuch inspection a selected month’s transactions should be subjected to minute testaudit and the defects, omissions etc., be pointed out to the Managements forclarification and rectification.

40. Reduction in grants.—(1) Grants may be reduced by the Director after due warningto the Management, if it is found that the provisions of the rules laid down in thiscode are not followed and the Institution has deteriorated in General efficiency.

(2) In cases of mis-management or breach of Instructions or orders issued by theDepartment or infringement of the provisions of the rules in this code which in theopinion of the Department is of a serious nature, the grant may be reduced orwithdrawn by the Director, without any previous warning.41.Building Grants.—Building grants not exceeding one half of the total estimated

approved expenditure may be sanctioned to an Institution for the followingpurposes :

(a) to acquire buildings for the Institutions;(b) to construct a new building or improve, extend alter an existing building of the

Institution.Note.—(1) No grant shall be admissible in respect of construction of buildings,

extensions or alterations unless the plan and estimates are got approved by thecompetent authorities of the Public Works Department and the Director is convincedof the necessity for undertaking the works.

(2) Each grant is subject to a ceiling limit of Rs. 20,000.(3) The management should own a site for the construction of the building before

the grant for construction of building is applied for.(4) In the case of purchase of a building the Director shall be consulted before the

purchase is effected.(5) Ordinarily, the buildings which are constructed from out of Government Grant

should not rented out for non-educational purposes. In case, where a building has to

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be rented out to private parties for non political and educational purposes, previouspermission of the Director should be obtained 75 per cent of the. rent so collectedshould be remitted to the Treasury under XXII Education.

42. Where private benefaction has been received for the purchase or construction ofbuildings, the management may reckon it towards its share of cost. Should thebenefaction be in excess of the management’s share of cost, such exees shall go toreduce the Government share of cost.

43. (1) Application for building grant shall be made in form 4. In the application, themanagement shall furnish information regarding its ability to bear its share of costand whether the construction of the building would be completed for the purchaseor for the construction of building and whether the construction of the buildingwould be completed within the prescribed time.

(2) The application shall be addressed to the Director and sent as to reach him onor before 30th April of the year.

Note.—Ordinarily the lowest tender shall be accepted. If the lowest tender cannotbe accepted in any case, the next higher tender may be accepted in consultation withthe executive Engineer or other higher authority of the Public Works Departmenthaving jurisdiction over the area.

44.(1) In the case of grants for construction or extension of building, every reasonableopportunity shall be afforded by the Management, to the official of the Public WorksDepartment during the progress of work, to inspect and examine the materials used,to take measurements and to verify whether the buildings are being constructedaccording to the approved plan and specifications.

(2) The grant may be paid in not more than 4 installments according to theprogress of work. The amount of each installment payable together with theinstallment, if any already paid, shall not exceed 50 per cent of the value of the work,actually done and paid for as certified by the Public Works Deparmtent authorities.

(3) The last installment shall be payable only on completion of work and onproduction of a completion certificate from the Public Works Department authorities.The bill shall contain a certificate to the effect that the building has been completedin accordance with the approved plans and specifications and to the effect that theclaims of the contractor have been settled in full. The final bill evidencing suchsettlement shall also be furnished in support of the claims for final installment ofgrant.

45. (1) The order sanctioning the grant shall specify the date by which the buildingshould be completed. The period should not normally exceed two years. The Directormay in special cases, extend the period for not more than one year.

(2) If the building is not completed within the period specified, the Departmentmay call upon the Management to explain the delay in construction and in the eventof sufficient reasons not being given, the Director may require the Management torefund within a reasonable time, the entire amount of the grant so far drawn and ifthe management fails to do so, summarily enter upon and take possession of theincomplete structure with the site on which it stands and all the building andmaterials laying thereon till the amount is refunded or he should recover it by such

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means as he may deem fit and take such steps and do such acts as the Departmentmay deem necessary for the recovery of the grant drawn.(3) The management should execute a bond to that effect, in the form prescribed by

Government. The management concerned shall repay the amount before the expiryof three months from the date of demand.

46. (a) Where works are executed, on piece work system or by engaging labor ondaily wages, the management shall be responsible to see that the work is gotsupervised By qualified Engineers, for the purpose of drawing the grant, and theexpenditure should be certified by the officers of Public Works Department. Therates claimed in the bill should not exceed the current schedule of rates in force in thePublic Works Department;

(b) Grants are payable under these rules for the purchase of buildings or forimprovements and extension of existing buildings in-respective of whether or notthey were originally constructed or purchased with financial assistance from..Government..

(c) When the grant applied is for purchasing a building the Director shall satisfyhimself as to (1) Right and title of the seller and whether the property could be madeover to the management of the institution immediately on payment and (2) whetherthe building is suitable for the purposes of the Institution in regard to sanitation,water supply, ventilation, lighting, adequacy of accommodation, size of rooms, playgrounds etc.

(d) Before a grant is paid, the management shall execute a bond in Form-V bindingitself to abide by the conditions governing the payment of grant; where the grantexceeds Rs. 10,000 the management shall execute in lieu of the above bond, a deed ofmortgage of the property in favour of Government in Form VI;

(e) The management of the Institution shall be bound to refund the whole or aportion of the building grant drawn by it, if a building for construction, extension orimprovement of which a grant, has been drawn within a period of forty years fromthe date of final payment of the grant; the amount refundable bearing the same ratioto the grant drawn as the period still required to complete 40 years of use of thebuilding bears to 40 years.(f) The application should explain clearly the need for the building with reference

to the number of pupils and the various courses which have been introduced.

47. Before the grant is sanctioned, the Department shall be satisfied with regard to :(1) The means relied upon being available, a declaration to that effect being

appended to the application.(2) The building being intended for and being devoted to secular Educational

purposes.(3) The title of the management to the site on which the building is to be put up

being clear.(4) The building being constructed within the stipulated period.

48 (a) Building grant may be sanctioned to temporarily recognised Institutions alsosubject to the following conditions.

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(i) The Institution should have enjoyed continuous temporary recognition fornot less than five, years ;

(ii) There should be sufficient funds collected from the Public with the previousapproval of the Department.(b) (i) The sanctioning authority should furnish in the order sanctioning the grant,

the following certificates.“ Certified that the conditions of aid have been fulfilled and the management has

executed a non-alienation deed of property concerned in the form prescribed byGovernment’’.

( ii ) The sanction of grant shall be communicated to the management on or beforethe ‘thirtieth of November. The order sanctioning the grant shall specify the date bywhich the building shall be completed.

(c) (i) The countersigning officer while first and subsequent installments of thegrants should furnish following certificates :

“Certified that the management has spent an amount not less than quarter /half /threefourth of the estimated cost of the building till now and the Government grantpaid till now has also been fully utilised.

(ii) At the time of payment of final installment of grant the following certificateshall be furnished by the countersigning officer.

“Certified that the management has spent the full amount of Government grantdrawn so far as also the management’s share in full and the building is completed”.

49.Equipment Grant.—Subject to availability of funds grants may be given to theseInstitutions for the purpose of purchase of equipment, furniture, permanentfittings, teaching aids, craft equipment. Library Books etc., for which some separateprovision may be made in the Budget every year. These grants may be sanctionedafter calling for applications from needy Institutions, and taking into considerationthe need of each Institution, the equipment already existing, the grants previouslypaid if any etc. The sanction of equipment grant shall be subject to the condition thatthe management is willing to spend an equal amount as matching grant, and theexpenditure is incurred on such items approved by the Department, and priorsanction has been obtained from the competent authortiy for incurring theexpenditure.

CHAPTER VI50. General conditions of Service.— (1) Applications shall be invited by the

management of the Institution in; respect of vacancies arising for more than ninemonths duration through advertisement in reputed Daily news papers. A copyof the advertisement shall be sent to the; Director.

(2) Applications shall be considered by a selection committee consisting of DeputyDirector of Public Instruction of the District or a gazetted officer of the Department asnominated by the Deputy Director of Public Instruction two representatives of themanaging committee, Head of the Institution and one Educationist, nominated bythe Managing Committee. The selection committees shall recommend a panel ofnames and arrange them in the order of merit, in respect of each appointment and

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the managing committee shall make the appointment. All such; appointments aresubject to the approval of the Department. If the managing committee makes theappointment not in accordance with the order of merit they shall record the reasonsin writing and obtain the approval of the Department . Preference shall be given totrained teachers.

(3) All appointments shall be made in accordance with the Government OrderNo. SWL 12 TBS 77, Bangalore dated 22nd February 1977 and as amended by theGovernment from time to time.

(4) No person below the age of 18 years shall be appointed in any of therecognised Institutions.

51. (1) A person appointed in a permanent vacancy should be appointed onprobation for 2 years. After the satisfactory completion of the period- of probation,.he shall be confirmed in the vacancy with the approval of the Director.

(2) The management shall provide the benefits of the Triple Benefit Schemes to alleligible employees of the Institutions.

(3) In the event of unsatisfactory work or misbehavior during the period ofprobation the employees’ service may be terminated, giving one month’s notice.

(4) At the time of initial appointment the employee shall execute a bond to servethe Institution for a period of 4 years.

(5) The management may fill up vacancies of less than nine months durationwithout advertisement.

52. The following procedure shall be adopted while appointing the head of theInstitution.

(I) The management of an Institution should give a very careful considerationto the question of filling up post of the Head of the Institution. Persons who aretrained and having previous experience should be preferred. Managements shouldmake the appointments of Heads of Institutions only on probation for 2 years in thefirst instance and communicate full particulars to the Inspecting officers. No Headof an Institution shall be confirmed without the approval of the Director.

(2) The person to be appointed as the Head of the Institution must have atleastfive years’ teaching experience in such schools or in the Institutions under the samemanagement.

(3) While making the appointment of the Head of the Institution the managementshould give due consideration to the claims of the senior and qualified personsalready working in the Institution. Unless the senior most member of the staff isunsuitable for the post due to valid reasons, his claims should not be passed over.

53. All appointments and promotions requiring the previous approval of theDirector of Public Instruction should be reported to him and his approval obtainedbefore any commitment is entered into by an aided Institution in this behalf. Theapproval should be recorded in the form of an order in an office order bookmaintainend by the management and numbered serially for each financial year.Leave, normal increments, etc., sanctioned by the management under the powersvested in them should also be entered in this order book maintained by themanagement in the form of an office order. The claims for pay and allowance of Staff

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should have Cross reference to the entries made in the office order book.54. If considered necessary, sanction to charges not relating to emoluments of staff

may be entered in a separate office order book.VACATION PAY

55.(1) Temporary employees may be allowed the benefits of summer vacation paysubject to the following conditions:

(a) The incumbent is not serving in leave and deputation vacancies(b) He was on duty on ‘the last working day before the vacation as also on the

first working day after the re-opening of the Institution.(c) He should have put in a service of not less than 200 days in that academic

year.(2) In the case of termination of service of temporary teacher on or before the

last working day, reasons should be furnished to the Inspecting Officer by the manage-ment. Any question arising there from shall be decided by the Director.

56. (a) The leave rules applicable to employees in aided Educational Institutionsare contained in Appendix V ;

(b) The rules of conduct and discipline may be issued from time to time by themanagement provided rthese are not repugnant to the general rules of conduct laiddown by Government ;

(c) Retirement, Termination of Service, eie., Punishment.— (i) The age ofsuperannuation in the case of teaching and Non-teaching staff will be 55 years. ; Anemployee may voluntarily retire after completing a period of 30 years of approvedservice. The Director may -permit the re-employment of superannuated teachersupto60 years of age in special cases in the same Institution. No person beyond theage of 60 years shall be entertained or continued under any circumstances ;

(ii) If the date of superannuation of a teacher falls during the academic yearafter two months from the commencement of the academic year, he period of theservice of the teacher shall ordinarily may be extended upto the end of the academicyear;

(iii) The service of the temporary employee may be terminated by themanagement at any time without assigning any reason and without giving anyprior notice. Such a condition should always be incorporated in an appointmentorder.

(d) Permanent employees who wish to resign should give 3 months notice inadvance or in lieu thereof pay to the management 3 months salary. The resignationmay be accepted only after the conditions of this rule are satisfied; -

(e) (i) The services of a permanent employee may be terminated, on the groundsof insubordination, inefficiency, neglect of duty, misconduct, moral delinquency orfor, any! other cause or causes which make the employees unsuitable for retention inservice. Before such termination is made, due enquiry shall be made by an enquirycommittee appointed for the purpose. The management shall frame! charges againstthe delinquent concerned and serve them, on him together with a notice to explaincharges leveled against him. The delinquent concerned shall answer the charges

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framed against him within such time as may be permitted and submit his explanationto the management within such date. He may also indicate, if he wishes to be heardin person. He shall be bound to appear and answer any question relevant to any ofthe charges leveled against him. In case, the employee does not present himselfbefore the enquiry committee after due notice, ex-party decision will be given, whichshall be binding on the employees.

(ii) The enquiry committee shall consist of the persons two of whom shallbe persons nominated by the management and the third, the head of trainingInstitution (Training college or school) appointed by the Director. One of thenominees on behalf of the management shall be a representative of the teachers;

(iii) If, after such enquiry, the decision of the enquiry committee is to the effectthat it is undesirable to continue him in service, a show cause notice should beissued to the delinquent defaulter as to why his service should not be terminated. Onreceipt of his answers, .to the showcause notice the management may take asuitable;and just decision ;

(iv) If as a result of enquiry held and the decision taken thereon the employee isexonerated and reinstated; the entire period of suspension shall be treated as timespent on duty and claims to pay and allowances admitted accordingly ;

(v) If the enquiry committee becomes to the conclusion that the case does notwarrant the termination of service of the employee and recommends that the employeemay be reinstated, with some measure of punishment, the management may take adecision accordingly. Such an order shall indicate :

(1) The nature and extent of punishment which should be imposed on theemployee.

(2) The quantum of pay and the period of suspension.(3) All claims arising out of a decision taken on the recommendations of a

duly constituted enquiry committee approved by the Department, shall from part ofthe authorised cost of maintenance.

57. (a) It shall be competent for the management to suspend an employee duringthe course of the, enquiry with the previous approval of the Inspecting officer. Theemployee may be given subsistence allowance at the scale not exceeding the scaleadmissible to employees in Government Institutions, during the period of suspension,the cost thereof being included under the authorised cost of maintenance;(b) In all cases of termination of services after enquiry the findings of the enquiry andthe orders of the management and the reasons for termination shall be recorded. Acopj sent within a week to the Inspecting officer by registered post acknowledgementdue and also to the permanent address of the employee;(c) The employee shall be at liberty to make an appeal to the Inspecting officeragainst the orders of termination of his service provided such an appeal is preferredwithin thirty days from the date of receipt of the cominunication The Inspectingofficer shall pass orders on the appeal with in sixty days from the date of receipt ofsuch an appeal, for any special reasons he should require a longer time,the Inspectingofficer should submit & report to the Director giving reasons for the delay andobtain an extension of time for the disposal of the appeal. However, in no caseshould the period exceed six months. A second appeal shall lie to the Director

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within thirty days from the date receipt of the decision of the Inspecting officer.The decision of the second appellate authority shall be final. This decision will bebinding both on the management and the employee;

(d) The Department may at any time call upon the management to hold anequiry against any employee and take action as indicated in the previous paragraphs.Not withstanding anything stated above, the Department shall have power to callfor the records if necessary and pass such orders as it deemed fit.58. Private Tuition.—(a) Heads of Educational Institutions shall not undertake any

private tuition. They may however undertake part time Educational work in privateInstitutions with the, permission of the management of their own Institutions ; .

(b) Every employee shall obtain the previous permission of the Head of theInstitution before he/she undertakes any private tuition. He/she shall submit astatement to the Head of the Institution, showing the names of the pupils to whomhe/she has been giving tuition, the period for which he/she is giving tuition eachdaily, the standards in which they are Studying and the amount of remunerationreceived. The number of tuitions undertaken by a teacher shall not exceed the numberof pupils shall not exceed five in all and the hours of tuition shall not exceed twohours, per day;

(c) No teacher shall be allowed to conduct directly or indirectly or work in anycoaching classes on a remunera tion basis to prepare pupils to the internal, or externalexaminanation conducted by the Department. When the number of pupils takingprivate tuition from a teacher exceeds it shall be deemed to be a coaching class ;

(d) The heads of the Institution concerned, shall maintain a register showingthe particulars of permission granted under sub-rule (b). This register shall besigned by the teacher concerned. He shall furnish his information to the Inspectingauthority at the time of Inspection whenever required ;

(e) Any infringement; of the rules under this para, either on the part of theemployee or the Head of the Institution shall render him liable for disciplinaryaction.

59. Private Work. — No full-time employee shall under take any trade or business orother employment without obtaining the previous permission of the management.

60. Extra curricular activities.—The employee may also be required to participate inall co-curricular activities of the institution including Social Education, wheneverthey are so called upon to participate in such activities.

61. Items of work and attendance.—(1) All full-time employees shall be present in thepremises of the institution! during the working hours except during the daily recess.Part-time employees shall attend to their duties in the Institution during the periodsallotted to them in the time table.

(2) There should be a fair and equitable distribution of work among all theteachers as far as possible.

(3) The Head of the Institution shall take up teaching work which shall not beless than 75 per cent of the normal teaching work done by a teacher.

62. Submission of representation.—All representations made by the employees of the

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Institution either to the management or to the Department shall pass through theHead of the Institution. If no reply is received within period of two months, he/shemay address the management! or authorities of Department concerned direct.

63.Staff not to engage in political activities.—The staff of an aided recognised or unaidedrecognised Institution shall not engage themselves in political activities of any kinddirected against the authority or Government or in any agitation or movement whichis or may be accompanied or result in ill feeling between different sections of thecommunity or give expression in any way to opinion which may tend to excitefeelings of political or communal disloyalty or disaffection against Government.If any employee of an Aided Institution, is elected as member of the State Legislative

Assembly, State Legislative Council, Lok Sabha, Rajya Sabha, Taluk Board, MunticipaCouncil or Corporation or any other Local Body, intimation of the same shall besent by the employee to the management and to the Director within a month of his/her election. If they are in receipt of salary from both the sources (as a teacher and asa Legislator) his/her pay and allowances shall have to be excluded from theauthorised expenditure while computing grant-in-aid payable.

64. Transfer of teachers from one Educational Institution to another EducationalInstitution.—When a teacher already in service in. one Educational Institutionis transferred to some other Educational Institution under the same management hisprevious service shall count. When a teacher of one Educational Institution istransferred to another Educational Institution under different management in thestate, the salary, that he was drawing in the previous Institution may be taken in toconsideration for calculation of grants provided previous permission of the Directorhas been obtained for such transfer. The Director shall accord such permisson afterexamining the; details such; as s salary paid by the previous management and aayaspect which may be worthy of consideration.

CHAPTER VIIMISCEILLANEOUS

65. Fees in Samskrita Institutions— (a) No fees of any type shall be levied. Fees inan aided Instituting be allowed with the approval of the Government.

(b) (i) Admission and Re-admission fees in each case shall be charged in allInstitutions at the rates prevailing in Government Institution.

(ii) Medical Inspection fees of 0-50 ps. per annum per pupil shall be collected inthe Institution. Where the Medical inspection is introduced, the medical inspectionfees shall be earmarked for medical inspection in accordance with the rules for theconduct of medical examination as prescribed by the Department. A separate accountshall be maintained for the purpose by the management. Doctors for this purposemay be appointed by the management.

66.Sports and Reading Room fees.—The sports and reading room fees at Rs. 2 and Rs.1 respectively per annum per pupil shall be collected from the pupil studying inSanskrit Institutions. The sports and reading room funds, shall be earmarked forthese purposes and deposited in a scheduled bank, the Savings bank account and a

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Government Treasury or post office.

67. Audio Visual Education fees at Rs. 0.75 paise per annum per pupil shall becollected |in institutions that come under the Audio Visual Education scheme andthe amount collected shall be credited to a separate Savings Bank account andexpenditure incurred there from.

68. The institutions may also levy the following; fees with the previous permissionof the concerned inspecting officer.

1. Association/Union fees, 2. Magazine fees, 3. Examination fees for printing ofquestion papers.

The above fees shall be accounted for separately, in register maintained for thispurpose.

CHAPTER VIII

PROCEDURE FOE PAYMENT OF PROVISIONAL SALARY GRANTS.

69.The payments made under the rules in this Chapter shall be treated as purelyprovisional. Payments subject re-adjustment from the final grants for the periodconcerned on account of salary grants and non-salary grants as may be finally fixedunder the rules in this code.70. Claim on account of pay and allowances of Teaching staff and non-teaching

staff shall be shown in separate sections in the pay bill. Separate sub-totals of each-column of the bill shall be struck for the two separate sections bill and a grand totalfor the two sections put together shall also be shown. The total amount of alldeductions and the total amount of the net sum payable to the employees shall beexpressed both in words & figures.71. Each employee of the school shall open a savings bank account in his name

with for the State Bank of Mysore or any one of Scheduled Bank’s or the PostOffice, All such S.B. Accounts of the employees of the institution shall be openedin only one Bank or Post office as the case may be. In addition the Head Masterof. the Institution in his official capacity as head of the Institution shall openanother S.B. Account for operating the authorised deductions like L.I.C. premiumsProvident Fund, advance, etc.72. All claims for salary grants shall be duly endorsed for payment to the Bank/Post

office with which an account has been opened under rule 71.

73. All payments-towards provisional grant-in-aid, under the rules in this Chapter,shall be passed for payment by the Joint Director of Public Instruction concerned infavour of the Bank for credit to respective Post Office S.B. Accounts as follows:

(a) The net amount of pay and allowances due to such of the employees shall bearranged to be credited by the Bank/Post office to the S.B. Accounts of the respectiveemployees.

(b) The total amount of deductions towards Insurance Premia, Provident Funds,Advances etc., shall be arranged to be credited by the Bank to the S.B. Accountopened in the name of the Head Master of the school in his official capacity.

Note.—In the case of S.B. Accounts opened in Post office the Joint Director of PublicInstruction concerned shall issue two separate crossed cheques one for the total net

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payable amount to be credited to the individual S.B. Accounts of the employees andanother for the total amount of deductions to be credited to the official S.B. Accountsof the Head Master of the school.

(c) The Head of the Institution shall record in the bill to be sent to Treasury/Bank/Post office a pre-receipt to the effect that sum of Rs------ has been received asgrant-in-aid by credit to the account of the teaching and non-teaching staff.

74. The amounts credited to the official S.B. Account opened in the name of the HeadMaster of the school may be withdrawn by him by means of crossed Account Payeecheques only for payment to the parties or institutions or Government according tothe nature and details of the deductions. A certificate to the effect that the amountscredited to official S.B. Accounts of the Head Master have been remitted to therespective accounts and acknowledgements shall be obtained from the Bank andplaced on record by the Joint Director of Public Instruction concerned.

75. The Banks shall be advised by the Joint Director of Public Instruction concernedthat withdrawals in cash shall be- permitted from the account opened in the nameof the Head Master of the school in his official capacity, An acceptance of such anadvise shall be obtained from the Banks and placed on record by the Joint Director ofPublic Instruction concerned.

76. Bills for pay and allowances of staff of aided institutions shall be referred inform No. 6 by the Head Master of the school. The rules relating to the preparation ofpay bill as laid down in the K.F.C. shall be observed as for as they may be applicable.The certificates printed on the pay bills regarding the maintenance of service records,leave accounts, etc., shall be duly attested by drawing officer of the institution.

77. (a) The following fees collected during the preceding month shall be invariablycredited into the Treasury under the Head of Account XXII Education, F. General, J.Miscellaneous on or before the 10th of the following month and the Treasury/Bankchallan in support of the credit shall be attached to the pay bill for that monthsubmitted to the Joint Director of Public Instruction concerned for payment. If thechallan is not enclosed the pay bill shall not passed for payment by the Joint Directorof Public Instruction Unless a certificate to the effect that no fees were due to becollected is attached, provided however that the new school started on condition of‘ ‘ no ‘maintenance grants” for the first two years shall be exempted from crediting thefees in to the Treasury till they begin to receive maintenance grant as per rules. VideG.O. No. ED 37 SHS 68. dated 31st May 1968:

(i) Betterment fees;(ii) Admission and Re-admission fees,(iii) Fines.

(b) The Joint Director of Public Instruction shall take due notice of any amountslargely in arrears and may, after giving the due warning, stop grants if collectionsand credits do not improve.

78. An absentee statement in Form No. 7 showing the names of the absentees andthe in charge arrangements made in place of absentees as prescribed in articles 120of the K.F.C. shall be followed in preferring such claims. appended to theEstablishment Pay bill.

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79. The rules in the K.F.C. in regard to claims relating to first appointments, arrearsof leave salary, increments, etc., shall be followed in preferring such claims.

80. (a) The pay bills shall be submitted to the concerned Divisional Joint Directorof Public Instruction in quadruplicate. They should be prominently marked as “Original” “Duplicate” “Triplicate” and “Quadruplicate” in red ink. Only the originalcopy of the bill shall be signed in full and the other three copies shall be merelyinitialled by the drawing officer;

(b) The claims of only such employees whose appointments have beenapproved by the Director of Public Instruction shall be included in the pay bills. Ifany new apointments of qualified persons are made, then such claims should beinvariably accompanied by a proposal for their approval by the Director of PublicInstruction failing which they will be disallowed. Such disallowances if any. willhave to be clearly indicated by the Joint Director of Public Instruction in all the fourcopies of the pay bills;

(c) any arithmetical mistakes noticed in the pay bills may be corrected by theJoint Director of Public Instruction under proper attestation. Such corrections shallbe carried out in all the four copies of the bills. The pay bills shall not be returned forsuch corrections to the institutions as this would delay payment to the staff.

81. The Establishment pay bills submitted by the Head of the Institution shall beproperly scrutinised by the Divisional Joint Director of Public Instruction before theyare passed for payment.

Note.—Supplementary claims more than six months old involving large amounts.i.e.} above Rs. 500 in each case should be got scrutinised by the Inspecting officerwith reference to the original records of the institution before they are passed forpayment by the Joint Director of Public Instruction.

82.(a) After due examination, the pay bills shall be passed to the extent permissibleand shall have an authorisation on all the four copies of the .bill in the followingform:Countersigned for Rs............................ (in figures)) Rupees......................

....... (in words)......................................Please pay to................................forcredit to the respective S.B. accounts.

Joint Director of Public Instruction

(b) The authorisation referred to in sub-rule (a) shall bear the full signature of theJoint Director of Public Instruction on the original bill, the other three copies beingmerely initialled. Such pay bills of aided institution shall be distinctly stamped as “Advance grant-in-aid bills “. In addition, these bills should be correctly classified asindicated .below;

(c) The Joint Director of Public Instruction shall far-ward an advice to the Bank/Post office in Form No. 10.

83. (a) The Establishment pay bills, prepared in the manner indicated in the foregoingrules shall be submitted so as to reach the office of the Joint Director of PublicInstruction on or before the 20th of the month ;

(b) The actual attendance upto the 15th of the month shall be taken into account,

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and in the absence of information to the contrary, the attendance for the rest of themonth may be presumed to continue to be good and the bill completed on that basis;

(c) If the attendance presumed for the latter half of the month should vary thecorresponding variations in the quantumof pay and allowances of the employeeshall be clearly indicated in the pay bill for the following month, and recovered byshort-payments;

(d) The pay bills due to be submitted to the Joint Director of Public Instruction on orbefore the 20th of the month as laid down in sub-rule (a), shall be processed forpayment and the passed bills forwarded to the Banks concerned not later than the28th of the month, so as to enable the bank, to credit the salaries to the accounts of therespective employees before the 5th of the following month at the latest;

(e) In the case of schools where the employees have opened Post Office SavingsBank accounts in Head Post Office/Sub-Post Offices, the Joint Director of PublicInstruction will after countersigning the bill present it at the State Huzur Treasury/District Treasury and obtain cheques/ R.T. Rs..........endorsed in favour of the HeadPost Master of the Postal District, to which the Sub-Post Office where the schoolemployees have opened accounts is attached along with the second and thirdcopies of the salary grant 1 bill, by muddam or Registered Post, to facilitate the HeadPost Master to intimate the Sub-Post Offices concerned regarding the details ofemployees, Savings Bank account Nos. and amounts to be credited to their accounts.One copy of the bills will be returned to the Joint Director of Public Instruction by thePost Master duly endorsed.

84. Notwithstanding anything contained in the above Rules, the Joint Director ofPublic Instruction and other officers empowered by the Director of Public Instructionshall have the power to pay the monthly bills in cash direct to the employees eitherthrough the Head Master, Correspendent or through the Departmental officers.

Note:— (1) Grants pertains to Samskrita Colleges are ‘directlyadministered by the Director.

(2) In the absence of Head of the Intention the part-timeallowance will be drawn and disbursed by . theSecretary.

APPENDIX-I[Vide rule (9) (1)]

Item of Authorised ExpenditureThe following only indicate the various items which are treated as part of

authorised cost of maintenance. The percentage in respect of any of these itemsshould be determined with references to the provisions contained in the body of thiscode.

1. Salaries, Dearness Allowances, Part-time and other allowance at the rates andscales actually allowed limited however to the scales and rates obtaining inGovernment Sanskrit Colleges and Patashalas in. respect of approved employeescoming under the following categories.

(a) Teaching Staff :(b) Clerical Staff :(c) Class IV employees.

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2. Leave allowances actually incurred subject to the condition that the grant ofleave is regulated strictly in accordance with rules contained in Appendix—V.

3. Extra cost on account of substitutes provided prior approval has been obtained.

4. Pay and Allowances to teachers deputed for training courses & subject toprior approval of the Department.

5. Subsistence Allowance paid to employees who have been placed undersuspension strictly in accordance with the disciplinary rules applicable to employees.

6. Pay and Allowances ordered to be paid. for the period of suspension in thecase of reinstated employees provided that the disciplinary proceedings are strictlyregulated in accordance with the disciplinary rules.

7. Rents of School Buildings— (a) Subject to the conditions and limits as per theprovisions of the Grant-in-aid Code.

(b) In respect of buildings constructed or purchased by the management from itsown funds (other than grants from Government Central or State or from the localauthority or from earmarked donations).

(i) Actual maintenance cost of the building subject to a maximum of 11/2 per cent ofthe capital cost of the bunding as assessed by the Public Works Department.

(ii) Municipal and other Taxes paid in accordance with the local laws as in forcefor the time being.

(iii) Actual cost of major repairs subject to the maximum of 5% of the capital cost ofthe building as certified by the Public Works Department.

Note.—The grant permissible under items 7 (a) and 7(b) are alternative and notcumulative. The quantum of grant payable under item 7(b) shall always be limited towhat would have been payable under item 7 (a) if the building were hired building.

8. Contingencies.—A statement showing approved items of contingent expenditurewhich will be admited without prior approval is enclosed (item No. 1 to 41) .

9. Expenditure on account of repairs to furniture actually incurred but limited to 5%of the original cost of furniture.

10. Audit fees at approved rates as follows : Rs.

(a) for the audit of the accounts of one year’s accountsof a school having a strength above 200 50—00

(b) for the audit of the accounts of one year’s accountsof a school having a- strength of 200 and below. 30—00

Note.— (1) The fee is payable only after the-relevant audits report is accepted bythe countersigning officer.

(2) The auditors shall be one of the auditors. approved by the Director forthe purpose.

11. Management contribution for approved staff, provident fund, schemes of otherapproved retirement benefits.

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Items of contingent articles admissble for purposes of calucalation of grant withoutprior approval.

CONTINGENCIES ARTICLES1. Chalk piece2. White paper3. Buff paper4. Penholder5. Nibs6. Lead pencil7. Bed and Blue Pencils8. Pins9. Thabalak thread

10. Blotting paper11. Tags12. Mat files13. Ink or Ink powder14. Needles15. Thread reels16. Candles17. Match Box18. Sealing wax19. Duster doth20. Typewriter Ribbon21. Stamp pad22. Carbon paper23. Erasures24. Stencil Ink tubes25. Stencil sheets for office use26. Envelopes27. Gem clips28. Pad ink29. Exercise books and note books30. Rubber stamps31. Broom sticks32. Waste paper baskets33. Electric bulbs34. Printing oi letterheads, circular and regulations35. Conveyance charges36. Railway freight charges37. Repairs to cycle38. Repairs to clocks39. Postage40. Light and water charges41. Purchase of forms and registers

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APPENDIX—II(Vide rule 17)

List of account books, Registers and the periods for which each has to bemaintained. ,1. Cash book and Abstract cash ledger (Permanent).2. Register of fund and other deduction (Permanent).3. Acquittance roll (Permanent).4. Register of contingent charges (5 years).5. Account book of postage stamps (5 years). ,6. Stock and. issue register of stationery articles (3 years).7. Register of permanent stock (Permanent).8. Regiser of audit objections (till objections are finally cleared).9. Treasury bill book (5 years).10. Attendance register of saff and Class-IV Servants (Permanent)11. Register of valuables and valuable documents (Permanent).12. Admission ‘register (Permanent).13. Register of fees collected (5 years) .14. Stock register .of printed receipt books (5 years);15. Register of refund of fees (3 years);16. Register of miscellaneous receipts like donations, union fees etc.17. Register of collections towards examination fees, printing answer books

(3 years);18. Account register of sports and reading room funds ;19. Stock account of sports articles (5 years);20. Issue register of sports articles (3 years) ;21. Register of magazines and paper subscribed for (3 years);22. Account register of reading room fund (5 years) ;23. Order books of Appointments, grant of leave, etc., (permanent);24. Register of Breakages (5 years);25. Register of increments sanctioned (permanent);26. Register of service books (permanent);27. Register of special charges (5 years);28. Library Accession Register (5 years);29. Library issue register (5 years).

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APPENDIX— III(vide rule 32)

Question to be answered by the auditor

GENERAL1. Have all the prescribed registers relating to cash transactions been maintained

and are they free from over writings, erasures or unauthorised interpolations ?2. Explain the cause of all differences between the annual figures reported in the

monthly cash account of the institution for march and the figures arrived at by youin audit-with explanation of the management for the discrepancies.(A separate statement may be used for the purpose).

CASH BOOK3. What was the actual cash balance of the Institution on5 the first day of your

audit ?On hand Rs.............In Bank Rs,............ -

Did the above cash balance agree with the book balance that day ? If not pleasestate how the discrepancy was explained ?

4. Are daily totals worked out in the several receipt and payment registers correctlyand have been taken to the cash book correctly from day to day ?

5. Do the closing balances worked put in the subsidiary Registersagree with the corresponding balance in the Abstract Cash Ledger ? If not statereasons in brief.

6. Is an abstract of cash transactions putup at the end of each month and the cashbalance verification certificates recorded and do the former figures agree with thosetaken to the monthly cash account furnished to the Department ?

7. Are there any items of transactions of receipts directly or indirectly connectedwith the school not brought on to the cash Book ? If so, furnish a statement of suchoases with the explanation of the management.

8. Are printed receipt books of the Government used, invariably for issuing receiptsfor money received on whatever account ? Are there any cases of money receivedwithout drawing receipts ?

FEE COLLECTION REGISTERS

9. Are the registers prescribed by the Department maintained ?

10. Have the demands been noted properly on term bass in respect of allstudents ?

11. Are full collections made against demands ? Please get a list of part collectionsand enclose to this report.

12. Are concessions granted to students noted in these registers correctly in respectof each pupil and are all such cases covered by proper authority ?

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13. Did you check the receipts entered in this register individually from thecounterfoils of the receipt books ? State irregularities noticed if any.

14. Has the daily amount of collection been noted in the “ Acknowledgment Column”under proper attestation ?

15.Have the daily totals of collections of several registers taken to the fee AbstractRegister correctly at the end of each day and has an abstract of collections been putup in that register at the end of each month ?

16.Are aim of uncollected fees at the end of each term noted in the admissionregister against the names of the pupils concerned so as to facilitate their collectionat the time of issue of transfer certificates?

17. Is class-wise or section wise abstract put up at the end of each month in the “Fee Abstract Register”? Do the monthly totals for each class or section worked out inthat register tally with the monthly collections worked out in the respective classfee registers ?

Other Receipts—

18. Were other items of receipts verified with, the relevant counterfoils of receiptbooks ?

19. Is there a proper ackwledgement for every payment shown in this register andare daily totals of such payment taken to the cash book correctly ?

Contingent Register—20. Are all items of expenditure charged in this Register supported by proper vouchers

and1 are totals of this Register taken to the Cash Book correctly from day-to-day?

Have all articles of permanent nature purchased been the stock register then andthere under the attestation of the Master?

Scholarship Disbursement—21. Was the amount drawn in favour of each pupil been distributed to the pupil

concerned and proper acknowledgment obtained ? Is there evidence of such amounthaving been disbursed to the pupils by the Head Master with the association of ateacher ?

Refunds—22.Have you checked the Register of refunds in detail so as ensure that refunds

made were actually due to the pupils wit reference to the collection in the feeRegister?

23.Have all such references been noted against the original entries of collectionunder proper attestation so as to guard against a second payment?

24.Are all refunds covered by valid acknowledgments ? Is there evidence of refundshaving been disbursed by the Head of the Institution to the pupils with theassociation of a teacher?

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SPORTS AND READING ROOM FUNDS

25.Has a budget been prepared according to rules and approved by the committeeappointed for the purpose and is expenditure under various items within the budgetallotment ?

26. Note.—Cases of deviations from the Budget not covered competent sanction.Have the funds been diverted for any other purpose ? Enumerate the cases in aseparate statement with explanation of the management.

27. Has the amount of sports and’reading room fees collected be deposited in thesavings bank regularly at the end of each day each week ? If not quote instances.

28. Are abstracts of receipts payments and balance for the month are put upat theend of each month in this register and do the figures correspond with those workedout in abstract cash ledger ?

SERVICE REGISTER29. Are these books maintained for every employee and are they upto date? Check

entries made for one year since April in 25 per cent of the books with referenceto Barawards and note the result in a separate statement service book wise. Pleaseattest the relevant service books in token of this review?

30 . Are registers of permanent stock properly maintained ? Have the balance beenverified by actual count by a senior Teacher or Head of the Institution in April eachyear ? When was it last so verified ? Please append a statement of permanent stock inthe enclosed form and attest the statement at the end in token of verification with thebalance noted in the stock register.

APPENDIX— IV

[Rule 34 (v)]

Staff pattern for different types of Samskrita Institutions

1 . (A) COLLEGES HAVING PRATHAMA. KAVYA, SAHITTA,MADHYAMA AND UTTAMA STANDARDS;

1. One Principal2. One Senior Professor.3. One or more Junior Professors and one Assistant Professors of Alankara/Tarka/

Vyakarna/Vedanta/Jyothisha as the case may be depending upon the introductionof special subjects’ of study at Madhyama and Uttama standards.

4. Two Assisant Professors of Vyakarana.5. Two Assistant Professors of Tafka.6. Four Assistant Professors of Alankara.7. Two Junior Pandits.8. One Literature Assistant.9. Two English Teachers.

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(B) COLLEGES HAVING SAHITYA MADHYAMA AND UTTAMASTANDARDS

1. One Principal. -2. One Senior Prof essor.3. One or more Junior Professors Jyothisha/Alankara/Tarka/ Vyakarana/

Vedanta as the case may be depending upon the introduction of special subject ofstudy at Madhyama and Uttama stanaards.

4. One Assistant Professor of Vyakarna.5. One Assistant Professor of Tarka.6. One Assistant Professor of Alankara.7. One Literature Assistant.8. One English Teacher-cum-pandit.

(c) COLLEGES HAVING VIDWAT MADHYAMA AND UTTAMASTANDARDS

1. One Principal.

2. One Junior Professor of Alankara/Tarka/Vyakarna/Vedanta/ Jyothishs as thecase may be depending upon the introduction of special subject of study atMadhyama/Uttama standard.

3. One Assistant Professor of Tarka/Vyakarna.

4. One Assistant Professor of Alankara/Tarka/Vyakarna/Vedant Jyohisha.

5. One literature Assistant.

Note.—Professor/Assistant Professor working on part-time ba will get Rs. 150 P.M.

2. SANSKRIT PATASHALA

----------------------------------------------------------------------------------Full time- Part time

----------------------------------------------------------------------------------(a) Prathama I Year only .. .. 1

Prathama I and II Year .. 1 ..Prathama all the three classes .. 1 1

(b) Prathama and Kavya—All the 3 classes of Prathama and KavyaI year .. 2 ..All the 3 classes of Prathama and KavyaI and II Year .. 3 ..

(c) Prathama, Kavya and Sahitya—All the 3 classes of Prathama 2 classes ofKavya and Sahitya I Year .. 3 1All the 3 classes of .Prathama 2 classes ofKavya and Sahitya I and II year .. 4 2All the classes of Prathama 2 classes of ,Kavya and Sahitya I, II and HI Year .. 5 3

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Note.— (1) Pandits/teachers working on Part-time Basis in Categories 2 (a), (b),(c) will get Rs. 100 P. M.

Note.— (2) In addition to the above staff pattern as indicated in2(c) one Head Master may be appointed to administer, the institution and the payscale allowed to the Head Master is the same as in the case of Secondary SchoolLanguage Assistant Grade I.

Note—(3) It is also permissible to appoint 2 part-time teachers against one full-time teacher post provided the full time teachers are not easily available in anyparticular place.

NON-TEACHING STAFF

Category I (a) and (b) —1 . One I Division Clerk2. One II Division Clerk-cum-Typist3. One Librarian4. One Attender-cum-Peon5. One peon-cum- watchman6. One peon

Category l (c) —1. One II Division Clerk-cum -Typist2. One Attender-cum-Peon3. One peon-cum- watchman

Category 2 (a) or (b) —Allowance of Rs. 25 p.m. to the Head Master

Category 2(c) —1. Allowance of Rs. 50 p.m. to the Head Master2. One Peon.

Regarding Veda Institutions the staff pattern will be like that of above mentionedSanskrit Institutions depending upon grades and classes concerned.

APPENDIX V[Vide Rule 56(a)]

1. Leave Rules. — Leave cannot be claimed as a matter or right. Discretion to refuseor revoke leave is reserved to the Head of the Institution or the management, as thecase may be.

2. Casual leave may be given in special or unforeseen circumstances upto a maximumperiod of 15 days in a calendar year subject to the condition that ordinarily not morethan seven days casual leave can be enjoyed at a time. It shall not be grantedcontinuation of other leave but it may be combined in any manner with sundaysor other authorised holidays provided that not more than seven day’s Casual leave

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exclusive of such Sunday’s and holidays shall be taken at a time provided also thatsuch period of absence shall not exceed ten days in all.

Note. — Casual leave to temporary staff may be granted to in the same -manner as tothose holding permanent appointments but in the case of new entrants who havenot put in at least one year’s service, casual leave may be granted in proportion totheir service at the rate of one day for every completed month’s service.

3. (a) Half pay leave to permanent employees to the extent of 15 days in the case ofClass IV servants and 20 days in the case of other employees for each completed yearof service may be granted on private affairs or on medical certificate from a RegisteredMedical Practitioner.

(b) Commuted leave not exceeding half the amount of half pay leave due may begranted to permanent employees only on Medical Certificate from Registered MedicalPractitioner subject to the following conditions:

(i) Commuted leave shall be limited to a maximum of 180 days in the entireservice ;

(ii) When commuted leave is granted twice the amount of such leave shall bedebited against the half-day leave due ; and

(iii) The total duration of earned leave and commuted leave taken in conjunctionshall not, exceed 180 days at a, time :

Provided that no commuted leave may be granted under this rule unless theauthority competent to sanction leave has reason to believe that the employee willreturn to duty on the expiry of the leave.

4. Extraordinary leave may be granted to an employee in special circumstanceswhen no other leave is by rule admissible or when other leave is admissible but theemployee applies in writing for the grant of extraordinary leave; except in the case ofpermanent employee the duration of extraordinary leave shall not exceed threemonths on any one occasion. The authority empowered to grant leave may commuteretrospectively periods of absence without leave into extraordinary leave.

5. (a) Maternity leave may be granted to married women employees who haveput in a service not less than one year for a period which shall not ordinarily exceedtwo months but which may be extended to three months at the discretion of thesanctioning authority. In no case shall maternity leave extend beyond six weeksfrom the date of confinement. No employee shall be entitled to maternity leave formore than 3 occasions in the entire service ;

(b) Matenity leave shall not be debited to the leave account of the employee.Leave of any other kind may be granted in continuation of maternity leave, if therequest for its sanction is supported by a Medical Certificate, from a registered MedicalPractitioner.

Note.—Leave under this rule is admissible in a case of mis-carriage and abortion,6. (1) No earned leave is admissible to an employee serving in a vacation

Department, in respect of the year during which he has availed himself of the fullvacation. But in case of urgent necessity earned leave may be granted to any employee,subject to the condition that during his/her absence on such leave he/she shall

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receive only half the leave salary ordinarily admissible during earned leave.

(2) If any employee is by general or special orders issued by competent authorityprevented in any year from availing himself of the-full vacation or vacations and isrequired to remain at his cost on duty during such vacation or vacations earnedleave on full pay will be admissible in respect of that year.

(3) If any employee is prevented from availing himself of a part of a periodicalvacation by special or general orders issued by competent authority he will be eligiblefor earned leave on full pay for a period bearing such proportion of 30 days as thenumber of days of vacation not taken bears to the full vacation.

7. Any kind of leave except casual leave under these rules may be granted incombination with or in continuation of any other kind of leave.

8. Temporary employees are not entitled to any leave with pay other than casualand maternity leave. Such an employee when appointed substantively to a permanentpost will be eligible to count’ the previous continuous service for the purpose ofcalculation of leave.

9. (1) An employee on full pay leave is entitled to leave salary equal to greater ofthe amount specified below :

(i) The substantive pay on the day before the leave commences ; or(ii)(a) in respect of the first 60 days of the leave the average monthly pay earned

during the 12 months (complete) preceding the month in which the leave commences; and

(b) Thereafter the average monthly pay earned during the 36 complete monthspreceding the month in which the leave commences.

(2) An employee on half pay leave is entitled to leave salary equal to half thesubstantive pay or half the amount specified in clause (ii) of sub rule (i) abovewhichever amount is greater.

(3) An employee on, commuted leave is entitled to leave salary equal to twice theamount admissible under sub-rule (2) above.

(4) An employee on extraordinary leave is not entitled to any leave salary.

10. Clerical and Class IV employees working in the institution shall be treated asbelonging to non-vacation Department” and allowed earned leave on full pay.

FORM No. I

[Rule 10(i)]

Form of application for starting Sanskrit Colleges, Sanskrit patashala. Veda patashala under private management in Karnataka State.

1. Name of the Society or Association which has proposed start theInstitution

2. Date of registration of the society3. Name of the Institution4. Management and its constitution5. Is this the only Institution to be started by the Association? If other

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Institutions are already started, names of such Institutions shouldbe furnished .

6 . Name and Address of secretary or Correspondent7. Educational needs of the locality8. Name/Names of the Institution/Institutions already existing in the

locality9. Whether the starting of the Institution will not create unhealthy completion

with any existing recognised Institution. What is the distance from the nearestInstitution in the locality ?

10. Courses of instruction to be provided11. Classes proposed to be started :

(a) Number of pupils expected to be admitted to the Institution (class-wise)12. Financial position of the Association

(a) Permanent funds;(b) Other sources of Income ;(c) Stability fund how deposited.

13. Is the Association prepared to run the Institution without anyfinancial aid from the Government ?

14. Accommodation and sanitation(a) Total area of the school building(b) Play ground(c) Number of class rooms—Superficial area and cubical

contentsof each room with the maximum number of pupilslikely to be taught in each room, sanitation, water supply etc. ..

15. Furniture, Apparatus and appliances available(information separately for each class)

16. Remarks

DECLARATION

(a) I, on behalf of the Management of the institution hereby declare that theinstitution fulfils all the conditions specified in the grant-in-aid code for Sanskritcolleges/Sanskrit patashalas. Veda patashalas and other allied institutions andpromise to comply with all the conditions, laid down in the grant-in-aid, coderegarding starting of Institutions.

(b) That all the facts stated in the above statement, are true to the best of myknowledge. .

(c) I, on behalf of the management hereby declare that not more than onemember of any family is a member of the management of the institution.

Place : Signature of the - Correspondent/Secretary (Seal)

Date:

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FORM NO. 2[Rule 24 (i)]

Form of application for recognition of Sanskrit Colleges, Sanskrit Patashala andVeda PatashaLas and other allied Institutions.

1. Name of the Institution

2. Date of establishment

3. Name of the society or Association which is managing the Institution.

4. Management and its constitution

5. Name and Address of the secretary or Correspondent

6. Is the association or management running any other institution or institutionsrecognised by the Department?

7. Financial position of the management :.

(1) Permanent funds;

(2) Other sources of Income

(3) Whether stability fund of Rs. 5,000, Rs. 2,000 has been deposited. If so, the date of deposit etc.

8. Whether the management is prepared to run the institution without anyfinancial aid from the Department or not, may be stated

9. If any subject or activity that is not included in the curriculum is prescribedthe same is to be mentioned with the time provided for its instruction

10. Classes or class to be recognisedNomenclature No. of pupils on the Ayerage attendance

date of application in each during the monthclass and section immediately prece

ding the date of application

Prat hama I

do II

do III

Kavya I

do II

Sahitya I

do II

do III

Vidwat I

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11. Schedule of establishment:(i) Name of Teacher or Teachers(ii) Designation(iii) Pay, D.A., HBA, and other allowances ;

Total(iv) Age and date of Birth (v) Class and the subject taught(vi) Total service in the institution and in other recognised

institutions (names of institutions to be specified) with detailsof service

(vii) General and special Educational qualifications(viii) Professional Training obtained and .year of passing the training

examination(ix) Any special aptitudes or hobbies of the teacher

12. Accommodation and sanitation :(a) Total area of the school building(b) Total area of the play ground(c) Number of class rooms and the superficial area and cubical

contents of each room with the maximum number of pupilslikely to be taught in each room, sanitation, lighting and watersupply

13. Furniture, equipment, apparatus and appliance ;(information separately for each class)

(a) Ordinary ; (b) Special

14. If a library is provided, the number of books kept may be stated.Whether a catalogue and a register of books are maintained ?

15. Rates of fees, if any, levied, and amount of fees collected in eachclass

16. Whether the required registers are maintained in the prescribedform ?

17. Remarks

DECLARATION(a) I..................................................................................on behalf of the

management of the institution declare that the institution fulfils all conditionsspecified in the grant-in-aid code and promise to comply with all the conditionsrelating to affording public instruction which may be prescribed by the Department.

Place : Signature of theCorrespondent or Secretary (Seal)

Date:

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FORM No. 3[Vide Rule 33 (i) ]

Form of Application for Grant-in-Aid for Maintenance for the year1. Name and address of the institution . .2. Name 61 Society or Association running the institution . .3. Name and Address of the Secretary or Correspondent . .4. (a) No. and Date of the order of recognition . .

(b) Period for which the recognition is granted . . (c) Classes for which recognition is granted . .

5. Strength and attendance of each class as on 31st March 19 . .6. Approved expenditure on maintenance

(as per the Financial Statement)7. Description of donations/contribution with yearly

Income by way of interest from each type ofdonation/ contribution

8 . Amount of grant claimed9. Remarks . .

Note — This application for grant should be accompanied by the FinancialStatement and all the other statements pertaining to the receipts and expenditureto facilitate sanction of grants by the competent authority.

DECLARATION

On behalf of the management of the Institution, I hereby declare that the conditionsof recognition and aid laid ,down in the grant-in-aid code and relevant manuals arebeing and will continue to be fully complied with and that I am prepared to subjectall the accounts of the Institutions (including donations Trust accounts itsestablishment) to inspection and to furnish the returns as may be required by thedepartment. That no unauthorised collection, of contributions or donations aremade and that all contributions and donations received for the school whatsoeverraised are accounted for in the school account.

Place Signature of theDate Correspondent/Secretary

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FORM No. 4[Rule No. -43(i)]

Application for Grant-in-aid for construction or Purchase ofBuilding

1. Name of the Institution, Locality and Management2. Purpose for which grant is claimed3. Strength (Average daily attendance of the Institution)4. Accommodation existing No. of rooms and halls and dimensions of each5. Proposed accommodation. No. of rooms and halls proposed to be constructed

or purchased dimensions of each room and hall6. Necessity for the proposed constructions or purchase of additional

accommodation and total estimated cost7. Amount of Government grant applied8. Amount of building grant drawn in previous years9. Value of cost of work actually executed and paid10. No. and date of the order sanctioning the grant11. Whether site has been granted by Government or local Body and if so, under

what orders and terms12. Whether the title of the management to the site is valid and legal.13. Agency through which the work will be carried out14. Probable date by which the work is proposed to be completed15. Remarks

Note:- Pians and estimates and copies of contracts proposed to be entered in towith the constructions for work should be enclosed.

DECLARATION

On behalf of the management of the above institution, I hereby declare that thereare no encumbrances to the property and that it will not be alienated or encumbered,without the consent of the Government and the conditions laid down in the Grant-in-aid Code are being and will continue to be fully observed. I also declare that I shallabide by the provisions contained in the grant-in-aid code in the mater of the buildingbeing diverted, prior to the lapse of the time limit stipulated, to any purpose otherthan educational purposes approved by Government.

Place Correspondent/Secretary, (Seal of the Management)

Date

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FORM No. 5[Vide Rule 46 (d)]

Form of Agreement to be executed by the Management of theInstitution in respect of Building Grants

We, whose names are entered in the margin and whose signature appear atthe foot thereof hereby accept the building grant Rs. only sanctioned by theGovernment in their Order No. datedfor the construction of at in the District of conveyed in the Order No.Dated and in consideration of such grant, we hereby jointly and severally andon behalf our successors in office and owners for the time being of the pre now to beoccupied by the institution agree that if prior to the expidi tion of the time limit fixedin rule 46 of the grant-in-aid code Sanskrit Institutions from the date of final paymentof the, grant, building for which the grant has been drawn ceases to be usededucational purposes approved by the Government, the management shall refundsuch portion of the grant as may be determined by the Government and that if we failto make such a refund, Government may summarily take possession of the buildingtill the amount is refunded or recover the amount by such means as Governmentdeem fit, that in case the grant is not utilised either in part or in full within the periodduring which it is current, we will forfeit its claim to the portion remaining undrawn.

That in the case the building has been only partly constructed with the help of aportion of the grant and remains incomplete after the period for which the full grantwas current, the Government may notify and on sufficient cause not being shown,summarily enter upon to take possession the incomplete structure with the site onwhich.it stands and all the buildings and materials lying thereon and take suchsteps and do such acts as the Government deem fit for recovery of such portion of thegrant as may have been drawn by us.

Dated this day of one thousandandsigned by the saidin the presence of

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FORM No. 6 [Vide Rule 46(d)]

THIS INDENTURE made this day ofone thousand nine hundred andbetween hereinafter called the Mortgagor /Mortgagors of the onepart and the Governor of Karnataka (hereinafter called, ‘The Mortgagee’ whichexpression shall where the context admits included his successors in office andassigns) of the other partWHEREAS the Mortgagor is/Mortgagors are well and truly entitled to and possessedof the piece of parcel of land, particularly described in the schedule hereunder writtenand has erected and built a school house and other buildings thereon with thebuildings thereon and has enlarged and improved such buildings at an actual costof Rs.AND WHEREAS the mortgagor has/mortgagors have in accordance with theprovision of the grant-in-aid code of the Karnataka Educational Department now inforce in the State of Karnataka applied to

s the Government of Karnataka (hereinafter

called the Government) for a grant-in-aid of the sum of Rs. being part of the saidsum of Rs. and has/have submitted to the Government the vouchers andcertificates referred to in rules and of the said grant-in-aid code as to the cost andcompletion of such buildings/alterations and WHEREAS the Government haveconsented and agreed to made the said grant the manner provided in chapter of thesaid grant-in-aid code upon the mortgagor/mortgagors entering into the covenantson his/their part and giving the security hereinafter conatined NOW THISINDENTURE WITNESS that in consideration of the said agreement to make a grantupto a maximum, of Rs. and the sum of Rs only a part thereof now paidby the Government, to the Mortgagor/Mortgagors and as he/his/their respectiveheirs, executors, administrators, legal representatives ,and assigns covenant withthe mortgagee that he/they the mortgagor/mortgagors or his/ executorsadministrators legal representatives or assigns will from time to their5 executors,administrators, legal representatives or assigns will from time to time and at alltimes so long as the said buildings shall be used for the purposes of the said schoolconduct and manage such school or cause such school to be conducted and managedby the person for the time being incharge of the same in accordance with the rulesand regulation for the time being in force in the Karnataka Educational Departmentso far as the same respectively are applicable to the said school and will not prior tothe lapse of years from the date thereof divert or allow to be diverted the said piece orparcel of land particularly described in the schedule hereunder written or any partof portion thereof and/or the buildings and erections now being or which- mayhereafter be thereon to other than educational purposes approved by the Governmentand will during such period keep such buildings in good and substantial order andrepairs so that the same may be always efficient for use for purposes of the said

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school and will in the event of the said piece of parcel of land particularly describedin the schedule hereunder written or any part or portion thereof and/ or the buildingsand erections now being or which may hereafter be thereon prior to the lapse of suchperiod ceasing to be used for educational purposes approved by the Governmentforthwith repay to the Government a sum which shall bear a like proportion to theamount hereby advanced as the unexpired number of years of the period of yearslimited herein bears to the total number of years so limited provided always that-nothing herein contained shall be deemed to prevent the use by the mortgagor /mortgagors his/their heirs, executors, administrators, legal representatives or assignsor person or persons for the time being incharge of the said piece of parcel of landparticularly described in the schedule hereunder written or any part or portion thereand/or’the buildings and erections now being or which may hereafter by thereonout of the hours during which the same should be used for the objects of such schoolfor suth other reasonable and proper purposes other than educational as themortgagor) mortgagors his/their heirs, executors, administrators; legalrepresentatives or assigns or the person or persons for the time being incharge of thesaid buildings may be direct and this indenture farther witnesse that in considerationof the said agreement to make a grant upto a maximum of Rs. and a sumof Rs. only a part thereof now paid as aforesaid the mortgagor/mortgagorsboth/do and each of them both hereby grant convey and assign upto the mortgageeall that piece or paircel of land particularly described in the schedule with allsingular the buildings and erections hereafter be thereon and all rights casementsand appurtenances whatsoever usually held or connected therewith or to beappurtenant thereto and also furniture, fixtures fittings, maps and other schoolapparatus school books and chattles for the time,being in and belonging to or usedfor the said school and all the state right and. interest claim and demand of themortgagor/mortgagors and each of. them into and upon the said hereditaments andpremises exressed to be here by assured upto the Governor and according to thematur and tenor there or respectively upon trust to permit the same hereditamentsand premises to be used by the mortgagor/mortgagors his/heir heirs,executors, administrators, legal representative or assigns shall fail pay on demandthe sum then due and payable in manner herebefore provided to sell and absolutelydispose of the said hereditments and premises and apply the proceeds of such sale,payment thereout of all costs and expenes attending the same in or towards recoupingor reimbursing to the Government the said grant-in-aid or some then due and payablehereudner as aforesaid and to pay surplus if any to the mortgagor/mortgagors his/their, heirs executors administrators legal representatives or assigns a notice inwriting requiring payment of the sum then due and payable here under anddefault has been made in payment thereof for three months after Such service providedalways and it is here by agreed and declared that at the expiration of the said periodof years hereinbefore referred to the mortgagee shall in the event of the covenants

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hereinbefore conitained on the part of the mortgagor/ mortgagors his/theirexecutors, administrators, legal representatives or assigns or as he or they may directall and singular the piece or parcel of ami hereditaments chattels goods or otherpremises hereby expressed to be granted, conveyed or assigned.

In witness whereof the saidand

Director of Public Instruction for the state of Karnataka acting on behalf of and bythe order and direction of the Governor of Karnataka have hereunto set their respectivehands and seal/s the day and year first above written.

Schedule to which the above written indenture refers.All that piece or parcel of land situated at

of in the district of and Taluk and in the sub-registration district ofregistration district of bounded of the north side thereof.

On the south side thereof byOn the East side thereon byOn the west side thereon by . .and containing together in the

Whole by a measurement (both the same a little more orless) and all which piece orparcel of land wasformerly in the occupationbut is now in the occupation ofsigned sealed and delivered bythe above named,in the presence ofsigned sealed and delivered by the above namedin the presence of

Director of Public Instruction

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GRANT-IN-AID CODE

FOR

HINDI VIDYALAYAS

IN

KARNATAKA STATE

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PROCEEDINGS OF THE GOVERNMENT OFKARNATAKA

Subject.—Grant-in-aid for Hindi Vidyalayas in the State— Accords sanction to—

Order No..ED 45 PHN 76, Bangalore,dated 26th July 1979.

The Governor of Karnataka has been pleased to accord sanction to the ac-companying Grant-in-aid Code for Hindi Vidyalayas in the State to take effect fromthe Academic year 1979-80.

The Director of Printing, Stationery and Publication is requested to print1,000 copies of the Code and supply 200 copies thereof to the Additional Director ofPublic Institution (Special), Bangalore, 35 copies to Government and 5 copies to theLegislature Library. The remaining copies should be kept for sale as a priced publi-cation.

This order issues with the concurrence of the Finance Department vide theirU.O. Note No. FD 2822/Exp-VIII/ 78, dated 21st October 1978.

By Order and in the name of the Governor of Karaataka,

MOHAMED MUSTAFAUnder Secretary to Government,

Education and Youth Services Department.

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C O N T E N T S

Chapter IIntroductory NoteChapter II

Definition .

Chapter III

General conditions for starting andRecognition of New Hindi Vidyalayas

Chapter IVBuilding Grants

Chaptet VClassification of Hindi Vidyalayas

Chapter VIEquipment Grant

Appendix IApproved list of items under Contingent expenditure

Appendix IIList of Account Register to be maintained

Forms

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GRANT-IN-AID CODE FOR HINDI VIDYALAYASIN KARNATAKA STATE

CHAPTER I1. General purpose of Grant-in-aid.—With the object of extending assistance to Hindi

institution/vidyalayas, for propagation of Hindi, a sum of money is annually allottedby Government as Grant-in-aid to such institutions run by private managements,subject to the conditions specified in this code.

2. Objects of the Grants.—Grants are given for the following purposes:

(a) towards maintenance of the institutions.

(b) towards purchase of sites, buildings or equipment.

3. Reservation of discretion by Government.—(a) Grants payable by Government areentirely discretionary and cannot be claimed as a matter of right.

(b) Notwithstanding anything contained in this code, Government reserve tothemselves the right to withdraw or reduce the grant at their discretion.

(c) Government may also modify or revise the rules of recognition and grant-in-aid without assigning any reasons therefor.

4. Sanctioning authority.—All grants paid from state funds are sanctioned either byGovernment on the recommendation of the Director of Public Instruction or by theDirector himself or by any other subordinate authority of the Department dulyempowered in this behalf.

5. Application of the rides.—The rules contained in this code shall be treated assupplementary to the general rules of expenditure and disbursement of grant-in-aidlaid down in the Karnataka Financial Code and the Accounts Manual for High andMiddle Schools etc. Where the rules laid down in this code appear to be inconsistentwith the provisions of the Financial Code and Accounts Manual of High and MiddleSchool, the rules in the latter shall prevail.

6. Interpretation of Rules.—These rules shall apply to all the Hindi institutions inthe state in so far as they are not inconsistent with the provisions of the statutes inforce.

7. Appendix—The Appendix to this code shall be treated as part of the code andshall have the same effect as the rules in the code.

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CHAPTER II8. Definitions.—Unless the context otherwise requires, the following words and

phrases used in this code shall have the meaning hereby assigned to them.

(i) ‘Authorised cost of maintenance’ means, recurring cost for maintainingthe institutions.

(ii) ‘Countersigning Officer’ means, an officer of the Department not lower inrank of the Joint Director of Public Instruction, who will exercise immediateadministrative control over the Hindi Institutions and who is authorised tocountersign the grant-in-aid bills etc., of the Institution after grants are sanctionedby the competent authority.

(iii) ‘Department’ means, the Department of Public Instruction in Karnataka.

(iv)‘Director’ means, the Director of Public Instruction in Karnataka.

(v) ‘District Officer’ means, the District Deputy Director of Public Instruction.

(vi)‘Establishment’ means, the staff employed for imparting instruction andadministration.

(vii) ‘Hindi Institution’ means, institution imparting instruction in Hindilanguage.

(viii) ‘Management’ means, a local body which maintains a Hindi Institutionor institutions or a registered association or a registered body of persons, whichmaintains recognised Hindi institutions.

(ix)‘Prescribed’ means, prescribed by the rules under this Code.

(x) ‘Year’ means, the academic year or the financial year as the context inlaidimply

CHAPTER III9. General conditions for recognition of Hindi Institution.—Hindi Vidyalaya

(Institution) means a voluntary Hindi Institution having its Headquarters inKarnataka State and providing approved courses of study according to the prescribedrules of the Department and imparting instruction in any of the following:

Hindi Language or Literature or both. .

10. Recognition.—Hindi Institutions may be admitted to recognition by theDepartment provided they conform to the rules set forth hereinafter such recognitionentitles the management to present pupils at Government approved HindiExaminations conducted by voluntary Hindi organisations situated in the State.

11. School Year.—The school year shall be from 1st April to the end of March of thesucceeding year with two midterm holidays of one month after the Hindi examinations,

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one month after the examination of first term and one month after the examination ofsecond term.

12. Applications for permission to start Hindi Institutions shall be made in Form-I, before the end of January to the Director.

13.No Institution started without the previous permission of the Department shallbe considered for recognition.

14. While considering the application for grant of permission to start an Institution,the following factors shall be kept in view :

(a) that the Institution is open to all communities without any distinction ofcaste, creed, race or religion.

(b) that there is need for an institution in the locality without involving any un-healthy competition with an existing Institution of the same category in theneighborhood. The main criteria for starting an Institution shall be the educationalrequirement of the locality.

(c) that the Institution shall have its own building to conduct the classes orshall conduct them in a building belonging to Government or a local body orGovernment aided Institution or rent free building or rented building suitable forrunning the Institution.

15. Educational Institutions may be recognised by the Department provided theysatisfy the Department with regard to:

(a) Need for the Institution.

(b) Accommodation.

(c) Equipment.

(d) Syllabus and text books.

(e} Number of teachers and their qualifications.

(/) Financial resources of the Institution.

(g) Compliance with the rules set forth in this code.

(h) Presenting the pupils for the following examinations conducted byVoluntary Hindi Organisations having their Headquarters in Karnataka, viz.

(i) Mysore Hindi Prachar Parishat, Shankarapuram, Bangalore-4.

(ii) Mysore Riyasath Hindi Prachar Samithi, Jayanagar,Bangalore-11.

(iii) Karnataka Manila- Hindi Seva Samithi, Chamaiajpet,Bangalore-18.

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Examinations Hindi Conducted

------------------------------------------------------------------------------------------------------------------------Lower Higher

------------------------------------------------------------------------------------------------------------------------

1. Mysore Hindi Prachar (i) Hindi Prathama (i) Hindi UttamaParishat, Shankarapuram, (ii) Hindi Madhyama (ii) Hindi RathnaBangalore 4. (iii) Hindi Pravesh

2. Mysore Riyasath Hindi (i) Prathama (i) RajabhashaPrachar Samithi, Jayanagar, (ii) Madhyama PrakashBangalore-11 (iii) Pravesh Raja (ii) Rajabhasha

Bhasha Vidwan

3. Karnataka Mahila Hindi (i) Hindi Prathama (i) Hindi BhashaSeva Samithi, Chamarajapet (ii) Hindi Madhyama, BhushanBangalore-18. (iii) Hindi Uttama (ii) Hindi Bhasha

Praveen

------------------------------------------------------------------------------------------------------------------------16. Managing Committee.—(a) There shall be a duly constituted managing committeeto look after the administration of the Institution, under a private EducationalOrganisation or Association. They shall be duly elected by the members of the societyor the Association. The management shall be responsible for the maintenance of theInstitution. The society or the association should be registered under the KarnatakaSocieties Registration Act 1960.

Not more than one member of a family shall be member of the managing committee.

(b) The management shall appoint a correspondent or Secretary who will beauthorised to correspond with the Department. Any change in the name or addressof the correspondent or secretary should be reported to the Department. The Head ofthe institution and at least one member of the teaching staff elected by the teachersamongst themselves shall be included on the managing committees of the Institution.

(c) A Municipal Corporation or City or Town Municipal Council or a TalukBoard or a Panchayat shall form a separate school Managing Committee for managingtheir Institution.

17. Financial stability.—A stability fund of Rs. 2,000 is necessary to start with. Thestability fund should be deposited in the Joint names of the Director of PublicInstruction and the Chairman/President of the, Managing Committee in aNationalised Bank or Treasury.

18. The premises of the Institutions should be well-lighted and ventilated, withdue provision for the safety of the pupils and contain sufficient accommodation,furniture and appliances for instruction and recreation of the pupils attending itand separate and satisfactory sanitary arrangements should be provided in theInstitution in which girls are admitted.

19. The education imparted in the school should be satisfactory in all respects and

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the teaching staff should be sufficient in number and well qualified.

20. The Hindi institute shall follow the curricula and syllabi approved by theDepartment.

21. Admissions made in various classes shall be according to Departmental rulesand instructions.

22. Promotions shall be made from class to class according to Departmental rulesand regulations.

23. The Institution shall maintain the necessary prescribed registers and recordsin a proper and regular manner.

24. The Institution shall undertake that the general rules of discipline as laiddown by the Government from time to time are duly observed by the teachers as wellas by the pupils. .

25. The Institution shall undertake to abide by such orders relating to any, of theabove conditions or to the working of the school that may be issued by Governmenteither generally or in the specific cases from time to time.

26. Provisional and permanent recognition—The recognition of the institutions shallbe from year to year for the first 5 years provided they continue to fulfill the conditionsof recognition. After this period of 5 years, they would be eligible for permanentrecognition.

27. Refusal of recognition.—(l) In the event of refusal of recognition to an Institution,a copy of the order to that effect, indicating the reasons for refusal, shall becommunicated to the management, within 4 months from the date of receipt of theapplication for recognition.

(2) An appeal shall lie to the Government within 30 days from the date of receipt ofsuch communication. The decision of the Government shall be final.

(3) The conditions of recognition shall be indicated in the memo of recognition.Whether recognition is with or without aid and it without aid, the number of yearsgrant is not to be paid shall also be indicated therein.

28. Withdrawal of recognition.—(1) Recognition granted to any Institution may atany time be withdrawn by the competent authority, if any of the conditions ofrecognition are not observed or are violated or if the standard of instructions impartedin the institution is in the opinion of the Inspecting officer found to be not satisfac-tory or for any other valid reason. When the Institutions are mismanaged and theDepartmental rules are violated, the Subject Inspector for Hindi attached to the officeof the Divisional Joint Directors of Public Instruction concerned after duedepartmental enquiry may declare the management as unfit to be in charge of theInstitution. Thereupon unless the managing body is reconstituted and the affairs arenot set right, the recognition shall not be continued.

Provided further, that an Institution which is aggrieved by the decision ofwithdrawal of recognition may submit an appeal to the Government within thirty,days from the date of receipt of communication of the withdrawal of recognition. The

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decision of the Government shall be final.

(2) An Institution the recognition of which is withdrawn shall not be entitled tothe privilege of getting recognition, again, unless all the defects have been rectifiedand the Institution commences to fulfil the prescribed conditions of recognition laiddown by the Department.

29. The minimum qualifications of the staff of the various courses in Hindi shallbe as follows :

A. For teaching the following higher classes

1. Hindi Uttam or Raja Bhasha Prakash or Hindi Bhasha Bhushan.

2. Hindi Ratna or Raja Bhasha Vidwan or Hindi Bhasha Praveen.

The minimum qualification required shall be the same as prescribed byGovernment for the High School Hindi teachers.

B. For teaching the following lower classes

1. Hindi Prathama or its equivalent

2. Hindi Madhyama or its equivalent

3. Hindi Pravesh or Raja Bhasha Pravesh or Hindi Uttama.

The minimum qualification required shall be the same as prescribed byGovernment for Higher Primary Hindi teachers.

30. Strength of the standards.—No grant will be. admissible to any institution wherethe daily attendance is less than the following minimum prescribed.

Urban Rural area area

For part-time institution:

A. Hindi Ratna or Raja Bhasa Vidwan or 10 7Hindi Bha-ha Praveen Hr.

B. Hindi Utttama or Raja Bhasha Prakash or 15 10 Exam.

Hindi Bhasha Bhushan

C. (1) Hindi Prathama or its equivalent 30 20(2) Hindi Madhyama or its equiva ent 30 20 Lower(3) Hindi Pravesh Raja Bhasha Pravesh 30 20 Exams. or Hindi Uttama.

]

]

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CHAPTER IV31. Building Grants—Building grant not exceeding one-half of the total estimated

approved expenditure, may be sanctioned to all kinds of Hindi institutions subjectto availability of funds for the following purposes:

(a) to acquire building for the institution;

(b) to construct a new building or improve or extend or alter an existing building.

32. No grant shall be admissible in respect of construction of buildings, extensionor alteration unless the plan and estimates are got approved by the competentauthorities of the P.W.D. and the Director is satisfied of the necessity for undertakingthe work.

33. Each grant is subject to a ceiling limit of Rs. 20,000 or such other ceiling asmight be specified by Government from time to time in respect of any specifiedinstitutions.

34. The grant shall be subject to the following conditions.—(a) the management shouldown a site for the construction of the building before the grant is applied for;

(b) in case of purchase of a building, the Director shall be consulted before thepurchase is effected and his consent obtained.

35. Ordinarily, buildings which are constructed from out of Government grantsshould not be rented out for non-educational purposes. In no case, the building shallbe rented out except for non-political, Cultural and educational purposes withoutthe previous permission of the Deputy Director of Public Instructions concerned.The rent so realised should be taken to receipt.

36. Application for building grant shall be made in Form No. IV.

(a) In the application, the management shall furnish information regarding itsability to bear its share of expenditure and whether the Government grant appliedfor will be sufficient for the construction of the buildings and completing it withinthe prescribed time. The application should be supported by approved plans andestimates and specifications and indicate the manner of calling for an acceptance oftenders in the case of buildings to be constructed or extended. The application shouldexplain clearly the need for the building with reference to the number of pupils;

(b) The application for building grant shall be addressed to the Director ofPublic Instruction and sent to him on or before 1st December through the DeputyDirector of Public Instruction.

37. Ordinarily, the lowest tender shall be accepted. If the lowest tender cannot forvalid reasons be accepted, the next higher tender may be accepted in consultationwith the Executive Engineer or other higher authorities of P.W.D. having jurisdictionover the area.

38. In the case of grants for construction or improvement or extension of buildings,every reasonable opportunity shall be afforded by the management to the officers ofthe Public Works Department during progress of work, to inspect to examine the

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material used to take measurements and to verify whether the construction is inaccordance with approved plans and specifications.

39. The grant may be paid in not more than 4 installments according to the progressof work. The amount of each installment payable shall not exceed 50 per cent of thevalue of the work actually done a certified by the Public Works Department authoritiesless the amount of grant paid already.

40. The last installment shall be payable only on production of a completioncertificate from the P.W.D. authorities. The bill shall contain a certificate to the effectthat the building has been completed in accordance with the approved plans andspecifications and to the effect that the claims of the contractors have been settled infull. The final bill evidencing such settlement shall also be furnished in support ofthe claims for final instalment of grant.

41. The order sanctioning the grant shall specify the date by which the buildingshould be completed. The period should not normally exceed 2 years. The Directormay in special cases, extend the period for not more than one year.

42. If the building is not completed within the specified period, the Departmentmay call upon the management to explain the delay in construction and in the eventof sufficient reasons not being given, the Director may require the management torefund within a reasonable time such portion of the grant as may have been drawnand if the management fails to do so, summarily enter upon and take possession ofthe incomplete structure with the site on which it stands and all the buildings andmaterials laying thereon and take such steps and resort to such acts as the Departmentmay deem necessary for the recovery of the grants drawn.

43. When works are executed on piece work system or by engaging labour on dailywages, the management shall be responsible to see that the work is supervised byqualified Engineers. For the purpose of drawing the grants, the progress of work andits value should be certified by the officers of the P.W.D. The rates claimed in the billshould not exceed the current rates in force in the P.W.D.

44. Grants are payable under these rules for the purchase of buildings or forimprovements and extension of existing building irrespective of whether they wereoriginally constructed or purchased with financial assistance by Government.

45. When the grant applied for is for purchasing a building, the Director should.satisfy himself : —

(a) about the absolute right and title of the seller and whether the property canbe made over to the management immediately on payment and

(b) whether the building is suitable for the institution in regard to sanitation,water supply, ventilation, lighting, adequacy of accommodation, size of the rooms,play ground, etc.

46. Before a grant is paid, the management shall execute a bond in Form-V bindingitself to abide by the conditions laid down in these rules governing the payment ofbuilding grant on a stamped paper of the value as prescribed from time to time bylaw.

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47. The management of the institution shall be bound to refund the whole of thebuilding grant drawn by it with penal interest as specified in Karnataka FinancialCode if the building ceased to be used for the purpose for which the grant wasdrawn.

48. Before the grant is sanctioned, the Department should be satisfied about thefollowing:

(a) the means relied upon or available and a declaration to that effect should beappended to the application.

(b) the building should be solely devoted to secular educational purposes.

(c) the clear title on the management should be there to the site on whichbuilding is to be put up.

d) the building should be constructed within the stipulated period.

49. The building grant may be sanctioned to temporarily reoogninsed institutionsalso at the discretion of the Director of Public Instruction.

50. The sanctioning, authority should furnish in the sanction order the followingcertificate :

“ Certified that the conditions of sanction of grant have been fulfilled and themanagement has executed a deed in the form prescribed by the Governmentundertaking not to alienate the property”.

51. The sanction of grant shall be communicated to the management specifyingthe date by which the building shall be completed.

52. The countersigning officer while releasing the first and subsequent installmentsof the grant should furnish the following certificate.

“Certified that the management has spent an amount not less than quarter/half/three-fourth of the estimated cost of the building till now which is not less thanthe grant so far released by the Department on this account”.

53. At the time of payment of final installment of grant, the following certificateshall be furnished by the countersigning officer.

“Certified that the management has spent the full amount of Government grantdrawn so far as also the management share which is not less than the GovernmentGrant in full and the building is completed”.

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CHAPTER V54. Classification of Hindi Vidyalayas — Hindi institutions may be classified into

two categories (1) Lower (2) Higher.

(1) Staff Pattern:

(a) Teaching staff. — One part-time Hindi teacheron Rs. 100/- per month(fixed) per class.

(b) Non-teaching staff — One peon on Ra. 60/-per month (fixed).

(2) Staff Pattern:

(a) Teaching staff. — One part-time Hindi teacheron Rs. 150/- per month(fixed) per class.

(b) Non-teaching staff. — One peon or Rs. 60 permonth (fixed).

Working hours of Vidyalayas. — Between 7-30 a.m. and 10-00 a.m. in the morningor 6-00 p.m. and 8-30 p.m. in the evening.

Note — However the management may change the timings to suit the localconditions with the previous permission of the Joint Director of Public Instruction ofthe Division.

CHAPTER VI55. Equipment Grant— Subject to availability of funds, grants may be given to Hindi

Institutions for the purchase of books, equipment, furniture, permanent fittings andteaching aids including equipment.

56. The management shall get the list of equipment required duly approved by theJoint Director of Public Instruction, in respect of equipment.

57. The application shall explain the need for the equipment and shall beaccompanied by details about the number, description and the competitive price ofeach article along with ‘the details of the articles already existing in the institution.

58. The purchase made shall be checked by the inspecting officer at the time ofinspection of furniture and other equipment and shall not be rented out or permittedto be used by any other private party or person.

59. The equipment grant admissible shall not exceed 50 percent of the approvedexpenditure incurred on the items of equipment to be purchased. The amount ofgrant is further subject to the maximum of Rs. 5,000 during the first year and Rs.1,000 during any of the subsequent years after the institution is permanentlyrecognised.

60. (a) No grant for the purchase of books, furniture or appliances shall be paid

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unless the previous approval of the Department is obtained and the articles havebeen actually purchased.

(b) Grants sanctioned if any shall lapse if the amount of grant is not drawnfrom the Treasury before the end of the financial year in which it was sanctioned.

61. When a management has received private benefaction, it shall be entitled totake full credit for the same for arriving at its share of the cost of equipment. If suchbenefaction, is in excess of the management’s share of cost, the excess shall go toreduce the Government’s share of cost.

62. The application for equipment grant shall be made in the prescribed form(Form No. VI) so as to reach the Joint Director of Public Instruction, ordinarily, notlater than 31st July of each year. The Joint Director of Public Instruction shall sendup the recommendation to the Director within one month thereafter for his sanction.

63. For purchase of articles of furniture, the institution should obtain competitivequotations from reputed firms. In respect of heavy purchase of each groups of articlescosting more than Rs. 500 tenders shall be called for. In respect of articles for whichthere are store purchase committee rate contracts, rates higher than those rates willnot be admitted for purposes of grant and the grants are assessable on these acceptedrates.

64. If an institution which has received aid for purchase of equipment under theabove rules if closed, the Director of Public Instruction is competent to take over thearticles for which grants are paid or direct the articles to be sold in auction and thesale proceeds credited to Government. If the amount of grant or any portion thereofis diverted for purchase other than those for which sanction has been accorded, themanagement shall be liable immediately to make good the amount so diverted togetherwith penal interest at 10 percent . A. This shall be without prejudice to any otheraction that may be taken under law.

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APPENDIX— I

Approved list of items under contingent expenditure

GENERAL

Cost of purchase pf the following contingent, articles

1. Chalk piece 16. Candles2. White paper 17. Match box3. Buff paper 18. Sealing wax4. Pen holders 19. Carbon paper5. Nibs 20. Duster cloth6. Lead pencils 21. Stamp pad7. Red and Blue pencils 22. Erasures8. Thabalak Thread 23. Envelopes9. Pins 24. Gem clips10. Blotting paper 25. Pad Ink11. Tags 26. Exercise Book and Note Book12. Flat files 27. Rubber stamp13. Ink 28. Broomsticks14. Needles 29. Waste paper baskets15. Thread reels 30. Electric bulbs

APPENDIX - II

List of Account Registers to be maintained

1. Cash book and Abstract cash ledger

2. Acquainttance roll

3. Register of contingent charges

4. Account book of postage

5. Stock and issue register of stationery articles

6. Register of permanent stock

7. Register of Audit objections

8. Attendance Register of staff and menials

9. Admission fee and tuition fee collection register

10. Stock register of printed receipt books

11. Register of miscellaenous receipt like donation, union fee, etc.

12. Library stock and issue registers

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Note.— (1) The Director has powers to prescribe the forms in which thoseregisters are to be maintained and also additional registers where no special formsare prescribed by him for a particular register, the corresponding form in use inGovernment Schools should be adopted.

(2) This book is an important initial record of cash transactions occurring fromday-to-day. Every entry in it should be made simultaneously with the transactions,and attested by the Head of the office under his dated initials. This does not apply tofee receipts, payment of salaries etc., for which subsidiary registers are kept and inwhich the transactions are entered individually as they take place. In such cases,only the daily totals of the subsidiary register should be taken to the cash book at theclose of each day. If any transaction is omitted to be accounted for on the day it tookplace, it should not be entered subsequently under the same date by means ofinterpolated entry. It should be accounted for in the Cash Book on the day the omissionis noticed with necessary remark regarding its omission in the first instance underthe attestation of the Head of the institution.

(3) In every aided institution, a stock register of account registers should bemaintained, on the outer cover of cash account register the description of the register,the No. of volumes, the date on which the volume was begun and closed should bewritten. All the pages of the Registers should be numbered serially. Erasures andover writing in any account register or cash book are absolutely forbidden. If anycorrection is necessary, the incorrect entry should be cancelled neatly in red Ink andthe correct entry inserted. Each such correction or interpellation made should beauthenticated by the Head of the school setting his dated initials against each.

FORM NO. I

Form of application for Recognition of Hindi Institutions or

for their Registration—for Grant

1. Locality and description of the . .Institute.

2. Class of Institution . .

3. Name of the Society or other . .controlling booty.

4. Date of Establishment . .

5. Names, ages and -places of Educationof the HM/AM of he Institutionand Asst. Teachers with Academicand Professional Qualifications in full . .

6. Other Employment (if any of teachers) . .

7. Rate or Rates of fees

8. Pay and Scale of Pay

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9. Amount of fees received during . .the 12 months preceding the application.

10. Average annual Income from all . .sources exclusive of fees.

11. Average annual expenditure . .

12. No. of pupils in each class during ..

the year for which a grant/recognition is requested.

13. Name and residence of parties to . .whom reference may be made.

14. Name and the postal address of theSecretary or Correspondent who willbe responsible for correspondencewith the Department.

FORM NO. II

No change In any entry in this Certificate shall be made except by the authorityissuing it and any infringement of this requirement is liable to involve the impositionof a penalty such as that of rusticatin.

Register Nnmber of the Pupil. . . . . . . . . . . . . . . . . . .

1. Name of pupil in full . .2. Race and Caste (with sub-caste) . .3. Place of Birth4. Date of Birth (month, year accord . .

ing to the Christian Era, both in . .words and figures) . .

5. Last Institute attended . .6. Date of Admission . .7. Progress . .8. Conduct . .9. Date of leaving the Institution . .

10. Class in which studying and since when ? . .

11. Reason for leaving the Institution . .

12. Remarks . .

Certified that the above information is in accordance with the Institute Register.

(Class Teacher) (Head of the Institute)

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FORM NO. III

(Form of Report regarding Admission of pupils)

1. Name of the pupil . .

2. Class to which admission is sought . .

3. Name of the school from whichhe/she comes . .

4. Recognised Institution previous tojoining this institution . .

5. Class from which he/she left the

institute and on what date . .

6. Class for which eligible accordingto the leaving certificate of theInstitute . .

7. Class in which the pupil was examined . .

8. Result . .

9. Head Master’s Remarks . .

Date: Head Master

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FORM NO. IV

(Rule 11)

Application for Grant-in-aid fOT Construction or -purchase of Buildings

for the use an Educational Institution

1. Name of the Institution, its locality andparticulars of the Institution . .

2. Purpose for which grant is claimed whetherfor purchase of building or for freshconstruction . .

3. (a) Courses of instruction introduced . .(b) Standards in each course . .(c) Number of section in each course . .

4. Details of building in which the institutionis housed at present and its floor area . .

5. No. of Rooms/Halls proposed to beconstructed or purchased with dimensionsof each room and hall (please attach 2,copies of approved plan of the building. . .

6. Necessity for the proposed constructionor purchase of additional accommodationand total estimated cost . .

7. Name and address of the- owner of thebuilding which has been purchased orwhich is proposed to be purchased, whereis it situated ? A copy of the Plan to beattached. Is it free from encumbrance ?Has an encumbrance certificate beenobtained and attached ? . .

8. Amount of Govt. grant applied for . .

9. Amount of building grant drawn in . .previous years

10. Value of cost of work actually executedand paid to date of application . .

11. No. and date of the order sanctioningthe grant . .

12. Whether the management owns a site; Ifso, whether the site, has been grantedby Govt. or local body and under whatorders and terms ? Where is it situated ?What are its dimensions ? Attach a site Plan . .

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13. Whether the title of the management tothe site is valid and legal ? . .

14. Agency through which the work will becarried out . .

15. Probable date by which the

proposed to be completed . .

16. Remarks . .

Note.—Plan and Estimates and Copies of Contracts/Sale Deeds proposed to beentered into with the contractors/venders should be enclosed.

DECLARATION

On behalf of the management of the above institution, I hereby declare that there areno encumbrances to the property and that it will not be alienated or encumberedwithout the consent of the Government and the conditions of aid laid clown in theGrant-in-aid Code are being and will continue to be fully observed. I also declarethat I shall abide by the provision contained in the Grant-in-aid Code regarding therefunds to be made to Govt. in the event of the building being diverted prior to thelapse of the time stipulated, to any purpose other than educational purpose approvedby Government.

Place :

Date: Correspondent/Secretary(Seal of the Management)

FORM NO. V

Execution of bond fOT Building Grant

On behalf of the Management of............................................... I herebydeclare that I will abide by the conditions governing the payment ofbuilding grant.

Place :

Date : Correspondent/Secretary.

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FORM NO. VI

(Rule-35)

Application for grants for the purchase of Books, furniture and

Teaching Appliances

1. Name and Place of the Institution.

2. (a) Society or Association owningthe Institution

(b) Number and date of recognition.

(c) Period of recognition.

3. Description of the articles required No. already Number Estimatedexisting required Cost

4. (a) Number of pupils Class-wise(b) Average monthly attendance.

5. Amount of grant applied for(a) Whether the articles proposed to be pur-chased are in accordance with the requirementsof the Grant -in-aid Code

(b) Whether previous approval of the sanc-tioning authority has been obtained tomake these purchases ? If so the No. anddate of the order of the competent authority.

(c) Quantum of benification received fromthe public for the purpose which isreckoned towards the management share of cost.

6. (a) Amount of previous grant drawn if any,for the same purpose.

(b) No. and date of the order sanctioningthe grant.

7. Remarks

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DECLARATION

On behalf or the management of the Institution, I hereby declare that the books,furniture, appliances etc., included in the above list are in accordance with theapproved list of the Department and the furniture is of the approved dimensionsand standard. I also declare that the articles for which grant is applied for will beused only for the purposes f the institution.

Date Correspondent/Secretary

INSPECTING OFFICERS REMARKS

Certified that the institution is in need of the articles of equipmentapplied for and the amount of grant of Rs. may be sanctioned.

Place : Signature and Designation

Date : of the Inspecting officer