edwina morgan - resume 2015
TRANSCRIPT
Edwina Clare Morgan South Yarra, Victoria, 3141|M: 0457 499 655|E: [email protected] | LinkedIn
Page 1 of 4 Résumé
Document Control Professional
REPORTING/AUDITING DOCUMENT CONTROL CONTRACTOR ENGAGEMENT Experienced document control professional with a career spanning over five years in document control across the construction, mining and oil & gas sectors both on (FIFO) and off site. Proven track record in developing and maintaining efficient document control procedures along with training and mentoring employees and engineers. Solid background in utilising a wide range of internal business systems with a demonstrated capability of client/contractor liaison.
TECHNOLOGY SNAPSHOT
Microsoft Office Suite Aconex SharePoint Incite Proarc Projects On-Line Adobe Acrobat Professional Rio Tinto In House System
CAREER SYNOPSIS
Role Company Duration
Document Controller Cape PLC Australia 2013-Current
Document Controller RMA Group 2014-2014
Document Controller Murphy Pipe and Civil, Chinchilla, QLD 2013-2013
Document Controller / Administrator Marshalls’ Power, Newman, W.A. 2012-2013
Document Controller Fluor Australia, Australia 2010-2012
Document Controller Rio Tinto, Perth, W.A. 2009-2010
Document Controller Fluor Australia, Prominent Hill, S.A. 2008-2009
Bookkeeper Software Supermarket, Adelaide, S.A. 1997-2006
PROFESSIONAL EXPERIENCE CAPE PLC, PERTH CBD / ONSLOW, WA
DOCUMENT CONTROLLER (PERTH BASED & FIFO CONTRACT) Dec 2013-Current
Duties
Implementing a Document Management System for Cape, inclusive of scoping & evaluating the systems available.
Working closely with the Project Manager to set up a system that would be a suitable fit for Cape on the Wheatstone Project. Cape Worldwide are now going to be utilizing this system.
Writing up a set of procedures in relation to the DMS, and their processes.
Training Cape Employees in the DMS, along with new Document Controllers.
General Document Control duties, as specified in my previous roles.
Edwina Clare Morgan South Yarra, Victoria, 3141|M: 0457 499 655|E: [email protected] | LinkedIn
Page 2 of 4 Résumé
Achievements Successfully implementing a Document Management System, that will now be utilised throughout Cape worldwide.
MURPHY PIPE AND CIVIL, CHINCHILLA, QLD
DOCUMENT CONTROLLER (FIFO CONTRACT) Apr 2013-Dec 2013
Duties:
Worked closely with the Project Manager to establish an efficient and effective document control processes and procedures within the business. This involved developing correspondence, transmittal, document, drawing, request for information (RFI) and project change requests (PCR).
Coordinated all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers and ensured that the information was accurate and up to date.
Generated the various document control reports as required by the business and contractors.
Typed up site documents, and followed up on all the site document requirements.
Ensured that controlled copies of latest approved documents and drawings were given to the appropriate staff, subcontractors and suppliers as applicable.
Maintained updated records of all approved documents and drawings and their distribution clearly.
Recorded and updated the files and control logs as required by the project.
Maintained the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Achievements: Successfully audited and aligned the client and internal system which increased operation efficiency.
MARSHALLS’ POWER, NEWMAN, W.A.
DOCUMENT CONTROLLER / ADMINISTRATOR (FIFO CONTRACT) Nov 2012-Feb 2013
Duties:
Created, compiled and maintained safety presentations that were used at weekly in-house safety meetings.
Attended meetings with key internal stakeholders in the business and noted minutes as required.
Utilised historical data to compile detailed safety statistic reports for review by management team.
Organised, booked, planned and provided technical and administrative support to staff regarding their travel itineraries.
Assisted accountant as required with a diverse range of office administration tasks including filing, photocopying, scanning and printing.
Performed stock-takes on office supplies and ordered new materials as required.
Created detailed registers for JHA’s, Take 5’s, Workplace Inspections and Site Instructions.
Collected, verified and recorded incident reports. Followed up on any additional information, which was required.
Liaised closely with clients and sought approval for technical documentation. Achievements: Implemented new processes and procedures within the business to reduce processing times. Decreased backlog of requests and the system.
FLUOR AUSTRALIA, AUSTRALIA
DOCUMENT CONTROLLER Jun 2010-Jun 2012
Locations Worked: Newman, Australia - FIFO Orange, NSW, Australia - FIFO Pilbara Region, W.A. - FIFO
Edwina Clare Morgan South Yarra, Victoria, 3141|M: 0457 499 655|E: [email protected] | LinkedIn
Page 3 of 4 Résumé
Duties:
Utilised a range of business systems to assist with the day-to-day processing of technical documentation.
Updated, maintained and controlled engineering and vendor data drawings.
Liaised closely with disciplined engineers and issued technical specifications to the relevant contractor.
Coached, trained and mentored new starters and junior document controllers in correct procedures and policies within the department.
Recorded all technical queries (TQs) on the internal business system and action accordingly.
Attended meetings with key internal stakeholders in the business along with engineering personnel.
Created, compiled, developed and maintained contract audit reports in order to ensure contractors hold the latest revision of technical drawings.
Processed contractor Red-Line As-Built drawings.
Setup, developed and implemented efficient document control procedures, practices and distribution matrixes as required by the business. Consistently reviewed current operations and improved as necessary.
Developed and maintained a solid industry knowledge and understanding on the documents which were being controlled.
Scanned, imaged, organised and maintain documents, adhering to the company's document lifecycle procedures.
Trained engineers on the document control system to assist them with interdepartmental transactions going forward.
Achievements: Successfully established and implemented all document control processes and procedures on site prior to
engineering mobilisation. Consistently met and exceeded expected deadlines both internally and externally.
RIO TINTO, PERTH, W.A.
DOCUMENT CONTROLLER Apr 2009-Jun 2010
Duties:
Produced and developed a document control procedural guide for Rio Tinto operations.
Worked closely with contractors and addressed/resolved any technical enquiries or concerns.
Issued drawings to contractors for modification and information purposes.
Trained employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
Received and processed Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.
Assisted project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
Achievements: Created, compiled and developed a detailed step-by-step document control procedure guide for Rio Tinto and
future employees.
FLUOR AUSTRALIA, PROMINENT HILL, S.A.
DOCUMENT CONTROLLER Jan 2008-Mar 2009
Duties:
Adhered to and promoted Fluor Document Control Procedures & practices.
Maintained accurate records in the Document Control database.
Effectively & accurately controlled distribution of Procurement, Design & Vendor documentation.
Maintained project Document Control function ensuring all areas of responsibility were maintained throughout the course of the project.
Edwina Clare Morgan South Yarra, Victoria, 3141|M: 0457 499 655|E: [email protected] | LinkedIn
Page 4 of 4 Résumé
Issued engineering drawings and design to relevant parties for construction, use and information.
Placed documentation on review and ensured it was returned by agreed deadline.
Performed printing, filing and ensured all documents were stored and classified in their appropriate areas.
Processed RFI’s, Work-Packs, Redline Drawings, Engineering Drawings and Specifications.
Created, compiled and developed detailed reports on drawing status to ensure revisions were all up to date.
SOFTWARE SUPERMARKET, ADELAIDE, S.A.
BOOKKEEPER Jan 1997-Aug 2006
Duties:
Managed all accounts payable and receivable for the business which included the following; creditor invoices, liaising with suppliers, processing transactions, debtor invoicing, processing and reconciliation of payments and the debtor’s ledger.
Calculated employee wages from records and prepared checks/reports for payment of wages.
Prepared PAYG withholding, superannuation, and other tax reports.
Performed a wide range of office duties such as managing incoming calls, answering e-mails, assisting with travel arrangements and rosters.
Managed and reconciled the business’ bank account. Resolved any discrepancies/irregularities as required.
Compiled reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to operation of business.
Computed, typed, and mailed monthly statements to customers.
REFEREES Available upon request.