eforms journey

7/28/2019 eForms Journey

1/18

ALJOMAIH BOTTLING PLANTS

e-Forms Journey

Business Solutions


2/18


BS HELPDESK

SALES AND DISTRIBUTION E-FORMS

HR HELPDESK

TIME AND ATTENDANCE SYSTEM

ELEMENT DATA ENTRY AND APPROVAL SYSTEM

E-FORMS JOURNEY

E-FORMS AVAILABLE


3/18

ALJOMAIH BOTTLING PLANTSE-FORMS JOURNEY

BS HELPDESK

Introduced 5 years ago

Major request portal to acquire BS Services

Good tool to measure Staff performance and efficiency


4/18


SALES AND DISTRIBUTION

A set of e-forms covering some aspects of S&D operations.

Controlled online interface to the Sales Database.

Good tool to measure Staff performance and efficiency

e - CMF To create customers

e - Delete To deactivate customers.

records will remain in the database

e - CDA To create, extend contract with customer within the promotional pricing

e - Update To update customers CMF

e - Stop Controlled by Account To stop/reset the credit limits of the Head Office.

e - View To view customers details and CDA

e - Stats

e - TC Controlled by cashier to set the TC limit of the CR.


5/18


HR HELPDESK

1. A portal to check their:

Employee details (as Iqama and passport

expiry details)

Pay slip details

Time & Attendance details (View, Manage)

Vacation Balance.

2. Entering pre-approved overtime by employee.


6/18

ALJOMAIH BOTTLING PLANTSE-FORMS FEATURES

E-TIME AND ATTENDANCE

Contingency plan when T&A system is out of order

Incorporate the users in locations where Hand Punch is not installed

Multi-level Approval hierarchy

Latest extension to the HR Helpdesk


7/18


E - ELEMENT DATA CONTROL


8/18

ALJOMAIH BOTTLING PLANTS EFORMS JOURNEY

E - ELEMENT DATA CONTROL

Decentralize Payroll Element Data entry by Data owner

Payroll Optimization Progress: Stage 2

Shows transaction history

Multi-level Approval hierarchy to ensure review and data accuracy

Reduce Payroll team burden and shorten the Payroll Run Cycle

PROGRESS


9/18

ALJOMAIH BOTTLING PLANTSPROGRESS

Phase 1 Phase 2 Phase 3

Basic Salary

Ramadan Bonus Lateness and

Overtime Sales Commission

Telephones

Mobile

Tickets

Transportation

Housing

Misc. Earning/Deduction

2004-2007 Dec 2007 Jan 2008

Cashier Incentive

Custody Allowance

Employee Incentive

Food Allowance

Long Day Allowance Private Car Usage

Annual Incentive

Loans Personal

Reallocation Allowance

School Fees

Spot Award

Travel And Expenses

Automatically processed Approval hierarchy introduced


10/18

ALJOMAIH BOTTLING PLANTS TELEPHONES

Form Used earlier

Hierarchy :Telephone : Operator -> Finance -> Upload the Batch to oracle System .


11/18

ALJOMAIH BOTTLING PLANTS MOBILE PHONES

Hierarchy: Mobile: GIS -> Finance -> Upload the Batch to oracle System .


12/18

ALJOMAIH BOTTLING PLANTS TIKETS

Hierarchy: Ticket : ESS-> Finance -> Upload the Batch to oracle System .


13/18

ALJOMAIH BOTTLING PLANTS TRANSPORTATION

Hierarchy: Housing Allowance

PS -> C&B ( up to grade 14 ) -> Upload the Batch to oracle System .PS -> C&B ( above14 + ) -> OCM -> Upload the Batch to oracle System.


14/18

ALJOMAIH BOTTLING PLANTS HOUSING

Hierarchy: Housing Allowance

PS -> C&B ( up to grade 14 ) -> Upload the Batch to oracle System .PS -> C&B ( above14 + ) -> OCM -> Upload the Batch to oracle System.


15/18

ALJOMAIH BOTTLING PLANTS M. EARNING

Hierarchy: Miscellaneous : HR -> Finance -> Upload the Batch to oracle System .


16/18

ALJOMAIH BOTTLING PLANTS M. DEDUCTION

Hierarchy: Miscellaneous : HR -> Finance -> Upload the Batch to oracle System .


17/18


Approval cycle definition form

APPROVAL

1. Element entries created by a specified Data entry Operator

2. Based on the element type goes to the next user as per the approval hierarchy


18/18

ALJOMAIH BOTTLING PLANTS QUESIONS

eforms journey

Documents