eidas in plan english

eIDASIN PLAIN ENGLISH

Create documentsonline with e-signature

Eduardo RamosFounder, [email protected]+34 670 973 048Madrid, Spain

César [email protected]+34 627 524 218London, UK



eIDAS timeline. One e-Signature across Europe

Streamline your paperworkCreate reports,

legal documents, contracts.

Streamline your document pipeline

e-signature ready

Complete workflow

Make all your documents

legally binding

Today

July, 2016

Today the use of E-Signatures is an acceptable business practice that is

admissible in times of litigation and audit. The key to success is to identify and

understand regulations based on particular business processes for E-Signing. In

Europe one regulation is changing the game.

eIDAS goes into force. It is designed to propel digital transformation a as a major

corner stone for a single European Market.

One of its major goals is to fuel E-Signature adoption in Europe by largely

replacing 28 nation laws on E-Signatures. eIDAS comes with new options to go

digital with both identification and signing processes.

Stay

ahead

Barriers around E-Signing in identification, signing execution and user

acceptance, which have been identified at past attempts to go paperless and

mobile in signing processes, may have become obsolete.

Requirements to stick with wet ink signatures on paper are gradually

disappearing. The overwhelming majority of business processes where wet ink

signatures are captured today might be executed with E-Signatures. Start

exploring your options now.



eIDAS timeline. Where can you use it?

Know your

purposes

Select the best

partner

In order to assess the particular relevance of eIDAS regulation to your business

the first step should be to understand the intended purposes for signing:

Associate the signer with a document

Prove involvement in the act of signing

Provide proof of the signer’s involvement with the content of the signed

document

Provide endorsement of authorship

Provide endorsement of the contents of a document authored by someone else,

e.g. witnessing.

Prove a person was at a given place at a given time

Meet a statutory requirement that a document be signed to make it valid

This kind of assessment is required to understand the use case of a wet ink

signature on paper and to identify the corresponding requirements of an

E-Signature associated to an electronic document.

A good example for documents with multiple purposes are account opening

documents of banks and telecommunication companies, where customers are

typically requested to sign multiple times throughout the on-boarding process.

Selecting the appropriate E-Signing method is important, and requires an

understanding of the characteristics and best practices supporting a trustworthy

E-Signature. Organizations wishing to implement E-Signatures must align their

technology, culture, and processes to meet the challenges of E-Signature use.



eIDAS e-signature

Defining Electronic Signatures

This new regulation differentiates between and defines three different levels of

e-signature: standard e-signature, advanced e-signature, and qualified

e-signature.

Standard e-signatures are defined as electronic data which has been attached

to, or logically associated with another set of electronic data and used in such a

way as to allow a signatory sign.

Advanced e-signatures are distinct from standard e-signatures because they

have an additional layer of identification that links the signature to the signatory

with a high level of confidence and establishes that the signature is under the

sole control of the authorized signatory. Additionally, any changes or

modifications made after the initial signing will be immediately detectable.

Qualified e-signatures are essentially an advanced electronic signature with

even more verification and security. To qualify, it must:

Be created by an electronic signature creation device which meets all

qualifications.

Be based on a qualified security certificate for electronic signatures.

Be made with unique data.

Contain a certificate for electronic signature, which creates a link between a

natural person and electronic signature validation data.

Confirm the full name or at very least the pseudonym of the signatory.

Be issued by a qualified Trust Service Provider.



eIDAS e-signature

Next Steps

What´s the symbol I should trust?

Define an eIDAS compliant service provider for your e-signature services.

Create a workflow to manage all your documents with an e-signature protocol.

Ensure the usability and accesibility of the process. Implementation does not

ensure adoption.

Test and launch.

eIDAS recognises that the electronic signature environment can be managed by a trust service provider remotely on the signatory's behalf. And of course, as smartphones able to function as tokens in themselves are now ubiquitous, this should enable electronic signature 'on the move' to be exactly as simple and secure as at desk.

The legislator intention is to allow trust services and transactions between EU Member States. Therefore, in Article 23 the possibility to acquire an EU trust mark for qualified providers is recognized. This trust mark will be needed to indicate the trust services they offer appear on the list in Article 22. All these will be published in compliance with the provisions of Article 23.1, from July 1st, 2016.

Please, contact us for more information.Docxpresso is a tool that´s compliant with eIDAS.

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