eip finance

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EIP-Finance

LARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

Cash & Bank Supplier/ Subcontrators Bill scrutiny Payment Disbursement-Treasury Employee payouts- IOU Journal Entry Legers & Trial Balance Reports



EIP-LoginWebSite : www.snalntecc.com/idplGet the User ID and Pass through New user Opt if Not Avl.Use Forgot Password option to reset the password


EIP-Home PageTo Fix the frequently used Jobs / Accounting centre and Financial Year


Session Customisation Job once set will be used for all future logins.

Need to be set again only if any of the above parameter is changing in the current session or for the future logins.LARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

Finance - Home Page Links for the commonly used options are avl. in the Home Page Itself.

To get the menu for the other options, Click More in the respective Group.


Finance - Menu


Cash & Bank ModuleAll cash & Bank transactions other than employee payouts can be operated through this module.Procedure for Creator role:1) Select the filter parameters like accounting center and financial year

2) Click "Financials" "Financial Accounts" "Payment Request or Receipt Request" as the case may be.

3) Select Currency type, Payment mode (Cash or Bank) and Account Group Code.

4) Enter PS No of the Initiator and key in the details like In favour of & address and select Debit Job/Dept Code to be debited & appropriate Account Code.

5) Account code listing will be based on group code selection.


Cash & Bank ModuleProcedure for Creator role: - 6) Based on the Group Code selected, system will seek information relevant to the code like asset code in case of asset related transactions, customer code for customer related transactions, document reference, period, date of accident in case of insurance transactions, rate of interest for interest paid or received etc.

7) Regional Overhead Budget (Form 25) and the corresponding actual expenses incurred will be displayed (not being validated at present).

8) IDC Codes will be posted automatically as activity codes for all Account Codes which are indirect cost in nature. For all others, activity codes are to be selected or entered duly validated.

9) For multiple entries click "Save & Continue" again go through the above process.

10) Click "Save & Exit" once completed. Reference number will be generated automatically.


Cash & Bank Payment Voucher - Generation


Cash & Bank Payment Voucher - GenerationLARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

Cash & Bank- Receipt Request


Cash & Bank Receipt- Request


Payment Request Staff(General)

Payments like local conveyance, advances to the Staff





Account Code getting Enabled or disabled is based on the Group code being selected by the user in the various input formsLARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ



Payment/Receipt Approval for Cash /Bank


Payment/Receipt Approval for Cash /BankProcedure for Authorizer role:1) Select the filter parameters like accounting center and financial year

2) Click "Financials" "Financial Accounts" "Payment Approval or Receipt Approval" as the case may be.

3) Select filter parameters like period, currency, request type, disbursement type & status.

4) Click selected document for authorization.

5) Information like job code, account code, budget amount, actual amount will be displayed as tool-tip.

6) Click "Approve" for approval and "Cancel" for cancellation of the request.

7) Authorizer role will have access for cancellation of voucher.








Payment Disbursement- Cash /BankProcedure for Disbursement- Cashier Role:

1) Select the filter parameters like accounting center and financial year.

2) Click "Financials" Financial Accounts" "Treasury" "Cash Disbursement or Cheque Disbursement" as the case may be.

3) Select filter parameters like period, currency, request type, disbursement type & status.

4) Information like Job description and account description will be displayed as tool-tip.

5) Click "Submit" for generation of booking voucher numbers.

6) Voucher Printout can be taken from the Reports Transaction Report Cash/Bank Voucher View/Print before disbursement.


Payment Disbursement- Cash /Bank


Payment Cheque Disbursement



Select the Accounting centre from where the disbursement to be madeLARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ



I Owe You ( IOU)


IOU - Request

Once the request is saved , system genenrated IOU No will be displayed.LARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

IOU - Approval


IOU - Approval

IOU created through Employee Corner is to be approved by AccountsLARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

Cash Disbursement- IOU






IOU - Report


IOU- Report

Supplier Payments



Process Flow-Material Procurement

EIP SCMEIP-Finance39LARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

Supplier/Sub Con Invoice Scrutiny


Supplier Invoice Scrutiny41

SUPPLIER INVOICE SCRUTINY - CASH MRN OTHERS


Supplier Invoice Scrutiny42


Supplier Invoice Scrutiny

To View MRN Amount may be modified in the Passed column up to the tolerance limit43


Purchase JournalAfter scrutiny Bill registration number will appear in Purchase Journal Voucher module

Enter Bill registration number in the Filter column and click Go

Select the Bill registration number and click View

Click Submit and the Purchase Journal Voucher number will get generated

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Purchase Journal

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Supplier-PaymentDisbursements

Once the PJV is generated the same will get displayed in the disbursement module according to the due date calculated by the system

The due date will be calculated from the DC Date in the MRN.

Number of days will be calculated as per the PO payment terms

Set the data parameters and click Go. Transactions will get displayed based on the due dates .

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Supplier -Payment

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Supplier Invoice Scrutiny- Cash MRNSelect the period, Cash Purchase tag and enter the Bill registration number in the Filter column and click Go

Click the Bill Registration number to view the details of the bill

Click on the MRN number and view the details of item description, DC date and DC number

Check and click Submit and click Approve on the next page.

Click OK to complete Invoice Scrutiny.

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SUPPLIER INVOICE SCRUTINY - CASH MRN OTHERS


Supplier Invoice Scrutiny- Cash MRNPlease enter the Bill registration number in the Filter columnCash Purchase Tag to be selected in case of Cash MRNs49Sub Contractors Payments



Process-Flow- WO-Bill

EIP-WOMEIP-Finance51


Sub Contractors Invoice Scrutiny52


Sub Contractors Bill Scrutiny53


Sub Contractors Bill ScrutinyBill ScrutinySelect the vendor name or enter the Work order and click Go

Select the listed work order and click Scrutinize for scrutinizing the WOs (Based on the hard copies of the bills in our hand)

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SUBCONTRACTOR BILLS APPROVALLARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

Sub Contractors Journal55


Sub Contractors JournalSub-contractor Journal (Regular)The Work orders scrutinized will get displayed in this moduleSelect the WO by selecting the tag and click AuthorizeThe SJV voucher will get generated

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Sub Contractors Bill Disbursement57


Sub Contractors Bill DisbursementDisbursementsOnce the SJV is booked the transaction will appear in payment moduleThe due date is calculated based on the Bill Generation Date.Select the voucher and click Mark For Payment; the voucher gets generated

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Sub Contractors Day book Query59


Sub Contractors Day book Query60


Work Order Deductions - TDS61





Account Code Can be Changed.LARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

Work Order Deductions - TDS64Journals



Journals Revenue to Revenue Mainly overheads from one account code to another,. One Level Approval required.

Revenue to Capital One entry being capital in nature and the other code Revenue in nature( if this type is selected- 2 levels of approval needed.

Capital to Capital Mainly Deposit from one account code to another,.One Level Approval required.

Provisional JV Temporary though number and JV will be created, based on the ledger month being selected the values will appear in the ledger otherwise not. There is no question of reversal of provisional JV ( except for Fin year end) .No Cross reference for Provisional JV

Others JV JV to be approved one level at Regional office and the other level at HQ. These are the nature of any transaction rectification. Here Cross reference is required but will not be validated.66


Journal- Request67


Journal- View and Approval68


Journal Request Approval69


Journal Request Approval70


Ledger Processing Request

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Reports - Ledger73


Reports - Ledger

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Reports General LedgerBased on the ledger processing given, general ledger will be populated to enable the user to view.

Ledger can be viewed in source currency (currency in which the transactions have happened) or converted currency (the respective companys reporting currency- for eg :- INR for IDPL)

Ledgers can be viewed for a Job/sector/ BU /combination.

Customer wise / PSNo wise details can also be obtained.

Final transaction level drill will be from an offline table which will be populated during ledger processing.

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Reports General Ledger76


Reports- General LedgerDebit/Credit and Net Balance fields shows the values for the selected period.Debit(cum),Credit(cum), Net(cum) values will be op. reorganised balance + transaction till the end date as given by user.In JV if the end date is 30th Jun 2008 all provisional JV passed during Jun 08 will be considered in the ledger view, but all other previous month Provisional JV will be ignored.

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Reports- General Ledger

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General Ledger- PrintingUsers can generate ledger printout in the report server. Following inputs are required to be given by users:Select the respective region.Select Job code if ledger is required to be generated for a particular jobSelect the respective ledger flag (1-Cash bank, 2-Cash in transit, 3-Capital, 4-Client, 5-Personnel, 6-Revenue , V-Supplier, S-Subcontractor)File Name can be typed by the user as per requirement.Select Currency (INR in case of domestic)Select Ledger Start Date and End Date

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Reports- Cash & Bank BalancesThis screen is for cashier to close daily cash/bank balances. The balances will be arrived based on the period selected by the user.

This option can be viewed for cash payments, accounting centre wiseapplicable for centers catering to payment requirements of to multiple accounting centre .

Based on this report the payment centre has to pass the following entry and also intimate the unit concerned to pass contra entry in their books.

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Reports- Cash & Bank Balances

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Day BooksDay Books AllDaily Report on Cash/Bank BalancesIOU RegisterLedgersAccounts Trial BalanceCTBCTB MatrixFour Column TBLGL Processing LogGeneral LedgerLedger printingSource Vs Converted LedgerEIP-Finace-ReportsLARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

Transaction ReportA/c. Code wise Transaction ListingCash/bank Voucher View PrintCheque wise queryGL vs Transaction CheckingLedger CheckingTransaction SummaryEIPLARSEN & TOUBRO LTD. ECC DIVISION ISD-HQ

THANK YOU88

eip finance

Documents

password larsen toubro

staff larsen toubro

financial year larsen

account group code

customer code

asset code

payment mode cash

appropriate account