el dorado county water agency meeting/2017/documents...kenneth v. payne, p.e., interim general...

4110 Business Drive, Suite B Shingle Springs, CA 95682 Office: (530) 621-5392 Fax: (530) 672-6721 [email protected] http://www.edcgov.us/water

MEETING AGENDA

El Dorado County Water Agency Board of Directors

Brian Veerkamp, Chair, Board of Supervisors

Michael Ranalli, First Vice Chair, Board of Supervisors Shiva Frentzen, Second Vice Chair, Board of Supervisors

Dr. Dale Coco, El Dorado Irrigation District Duane Wallace, South Tahoe P.U.D.

Kenneth V. Payne, P.E., Interim General Manager

Julianne van Leeuwen, Temporary Water Agency Technician/Acting Clerk of the Board

Wednesday, May 17, 2017 10:00 a.m. El Dorado County Water Agency

Mission Statement

“Ensure El Dorado County has adequate water for today and in the future.”

Agendas, Supplemental Materials and Minutes of the Board of Directors are available on the internet at: http://www.edcgov.us.water The El Dorado County Water Agency is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the Clerk of the Board if you require accommodation: 530/621-5392 or via email: [email protected] If a writing that is a public record is distributed less than 72 hours prior to an open meeting of this Board, a copy of the writing will be made available for public inspection at the time the writing is distributed to the Board at the address above and on the website listed below as soon as electronically available.

CALL TO ORDER and ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG OPEN FORUM: Public comments during open forum are limited to three (3) minutes.

El Dorado County Water Agency

mailto:[email protected]

EL DORADO COUNTY WATER AGENCY of 3 May 17, 2017 BOARD OF DIRECTORS AGENDA

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR At this time the Board will make any necessary additions, deletions, or corrections to the Agenda; determine matters to be added to or removed from the Consent Calendar; and with one motion adopt the Agenda and approve the Consent Calendar. CONSENT CALENDAR: Determination of matters to be added to or removed from the Consent Calendar and Board action on the Consent Calendar. 1. Approval of Minutes (Conformed Agenda) of the El Dorado County Water Agency

(“EDCWA”) regular meeting, April 12, 2017. RECOMMENDED ACTION: Staff recommends the Board receive and file the Conformed Agenda for April 2017.

2. Approval of Minutes (Conformed Agenda) of the El Dorado County Water Agency (“EDCWA”) special meeting, May 8, 2017.

RECOMMENDED ACTION: Staff recommends the Board receive and file the Conformed Agenda for May 8, 2017.

3. Interim Warrant Register RECOMMENDED ACTION: Staff recommends the Board receive and file the Interim

Warrant Register for April 2017. 4. Budget to Actual Report RECOMMENDED ACTION: Staff recommends the Board receive and file the Budget to

Actual report for the period through April 30, 2017. END CONSENT CALENDAR CLOSED SESSION Closed Session – Conference with Legal Counsel – Anticipated Litigation based on existing facts and circumstances the Board of Directors of the El Dorado County Water Agency is deciding whether to initiate litigation. Government Code Section 54956.9(d)(4). (Downey Brand and Fred Schaefer). (2 potential cases) DISCUSSION CALENDAR: 5. Cost-share Program Grant Requests for Fiscal Year 2017/18

On March 1, 2017, Water Agency staff solicited cost-share grant requests from West Slope and Tahoe Basin purveyors pursuant to Expenditure Priority Policy B-1003 (Policy B-1003). Staff has evaluated the purveyor requests for Policy B-1003 compliance and requests the Board consider approval of staff’s recommendations related to project certification and cost-share funding levels for purveyor projects. RECOMMENDED ACTION: Staff recommends the Board: 1) review the proposed FY 2017/18 cost share grant purveyor projects for consistency with Expenditure Priority Policy B-1003 and advancement of Water Agency’s goals; 2) certify the recommended project list; 3) confirm that if there is insufficient funds to advance all projects, those with a direct impact on water supply availability and water quality will have a higher funding priority; and 4) approve recommended funding levels contingent on the adoption of the FY 17/18 recommended budget.

EL DORADO COUNTY WATER AGENCY of 3 May 17, 2017 BOARD OF DIRECTORS AGENDA

6. Approval of Fiscal Year 2017/2018 (FY 2017/18) Recommended Budget

At the Water Agency’s Board of Director’s (“Board”) meeting on May 2, 2012, the Board adopted Resolution WA-5-2012, which provides the timeframe and process for the approval of the Water Agency’s annual budget in compliance with the Californian Government Code Sections 29060 through 29088. According to the resolution, the Board will review the budget at its May Board meeting and set the date for the public hearing for its next meeting. Attached for the Board’s review and approval is the recommended budget for FY 2017/18. RECOMMENDED ACTION: Staff recommends the Board: (1) approve the FY 2017/18 recommended budget with any revisions, reductions, or increases the Board deems necessary, which will allow the Water Agency to continue its regular business until the final adoption of the budget; (2) set the public hearing for the FY 2017/2018 recommended budget for June 14, 2017 or set a Special Board Meeting Date; and (3) direct staff to publish a public notice in a newspaper of general circulation at least ten days prior to the public hearing and make the recommended budget available to the public.

BOARD OF DIRECTOR’S COMMUNICATIONS/DIRECTION TO STAFF GENERAL MANAGER’S REPORT ADJOURN NEXT REGULAR SCHEDULED MEETING: June 14, 2017, 10:00 a.m., at the El Dorado County Water Agency, 4110 Business Drive, Suite B, Shingle Springs, California.


C O N F O R M E D A G E N D A

El Dorado County Water Agency Board of Directors

Brian Veerkamp, Chair, Board of Supervisors

Michael Ranalli, First Vice Chair, Board of Supervisors Shiva Frentzen, Second Vice Chair, Board of Supervisors

Dr. Dale Coco, El Dorado Irrigation District Duane Wallace, South Tahoe P.U.D.

Kenneth V. Payne, P.E., Interim General Manager

Julianne van Leeuwen, Temporary Water Agency Technician/Acting Clerk of the Board

Wednesday, April 12, 2017 10:01 a.m. El Dorado County Water Agency

Mission Statement


Agendas, Supplemental Materials and Minutes of the Board of Directors are available on the internet at: http://www.edcgov.us.water The El Dorado County Water Agency is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the Clerk of the Board if you require accommodation: 530/621-5392 or via email: [email protected] If a writing that is a public record is distributed less than 72 hours prior to an open meeting of this Board, a copy of the writing will be made available for public inspection at the time the writing is distributed to the Board at the address above and on the website listed below as soon as electronically available.

10:01 a.m. MEETING CALLED TO ORDER Present: Director Coco, Director Frentzen, Director Ranalli, Director Veerkamp, Director Wallace PLEDGE OF ALLEGIANCE TO THE FLAG


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EL DORADO COUNTY WATER AGENCY Page 2 of 4 April 12, 2017 BOARD OF DIRECTORS CONFORMED AGENDA

OPEN FORUM: Public comments during open forum are limited to three (3) minutes.

Public Comment: Douglas Updike, Grizzly Flats Community Services District ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR At this time the Board will make any necessary additions, deletions, or corrections to the Agenda; determine matters to be added to or removed from the Consent Calendar; and with one motion adopt the Agenda and approve the Consent Calendar. BOARD ACTION: The Board adopted the Agenda and approved the Consent Calendar. Ayes: Coco, Ranalli, Frentzen, Veerkamp, Wallace Noes: None Absent: None CONSENT CALENDAR: Determination of matters to be added to or removed from the Consent Calendar and Board action on the Consent Calendar. 1. Approval of Minutes (Conformed Agenda) of the El Dorado County Water Agency

(“EDCWA”) regular meeting, March 8, 2017. RECOMMENDED ACTION: Staff recommends the Board receive and file the Conformed Agenda for March 2017.

2. Interim Warrant Register RECOMMENDED ACTION: Staff recommends the Board receive and file the Interim

Warrant Register for March 2017. 3. Budget to Actual Report RECOMMENDED ACTION: Staff recommends the Board receive and file the Budget to

Actual report for the period through March 31, 2017. 4. Water Forum Funding Agreement Fiscal Years 2017-18, 2018-19 and 2019-20 RECOMMENDED ACTION: Staff recommends the Board: 1) find that entering into the

Water Forum funding agreement for the next three fiscal years supports the Water Agency in carrying out its mission, and 2) authorize execution of the Water Forum funding agreement for FY 2014-15, 2015-16 and 2016-17.

5. Review and Adoption of Revised Strategic Plan for El Dorado County Water Agency RECOMMENDED ACTION: Staff recommends the Board review and adopt, in such final

form as it approves, the revised Strategic Plan for the Water Agency. END CONSENT CALENDAR PRESENTATION Avis Jolly, Executive Director, El Dorado County Ag in the Classroom gave a presentation on the organization’s programs that provide preschool thru 5th grade El Dorado County youth various hands-on educational opportunities to understand and appreciate the importance and all-encompassing role of agriculture in our daily lives in the context of local farms, ranches, forests AND watersheds.

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DISCUSSION CALENDAR: 6. Update on the GSA Formation Notice to the California Department of Water Resources for the portion of the Tahoe Valley South Groundwater Basin covered by the 2016 GSA Formation Notice by the South Tahoe Public Utility District

On September 8, 2016, the El Dorado County Water Agency (Agency) Board of Directors adopted the Memorandum of Understanding between the South Tahoe Public Utility District (District) and the El Dorado County Water Agency for the Tahoe Valley South (TVS) Groundwater Basin. The District has been recognized as the exclusive GSA for the portion of the TVS Basin within its jurisdiction. Through the adopted MOU, the District submitted a groundwater sustainability agency formation notice (“GSA Formation Notice”) to DWR on September 16, 2016 for the portion of the TVS Basin outside of its jurisdiction (“2016 GSA Formation Notice”) to cooperatively manage and coordinate implementation and enforcement of SGMA in this portion of the Basin. BOARD ACTION: The Board received the update on the GSA Formation Notice to the California Department of Water Resources for the portion of the Tahoe Valley South Groundwater Basin covered by the 2016 GSA Formation Notice by the South Tahoe Public Utility District.

7. Federal WaterSMART Water Marketing Strategy Grant The Bureau of Reclamation has announced a grant opportunity that aligns with current and planned activities for the El Dorado County Water Agency (Agency) and other regional partners. Staff believes this is a very timely opportunity to leverage existing activities already budgeted and planned by the Agency, and provides up to a 50% cost-share by the U.S. Bureau of Reclamation should the application be successful. BOARD ACTION: The Board: 1) Made the finding that Participation in the Regional Application in the WaterSMART Program supports the Agency in carrying out its mission; and 2) Authorized the Interim General Manager to Develop and Submit the WaterSMART Grant Application with the Participating Regional Water Agencies. Ayes: Ranalli, Frentzen, Coco Veerkamp, Wallace Noes: None Absent: None

8. Presentation to Board of Directors Regarding the Organizational Structure for the El Dorado County Water Agency

The El Dorado County Water Agency (EDCWA) was created in in 1959 with the mission to “ensure that El Dorado County has adequate water for today and in the future.” Recently, the Agency was validated as a separate entity from El Dorado County, and must operate independently, including managing its own resources and its employees. This presentation seeks to solicit input from the Board of Directors to (1) Review the current organizational structure; (2) Review organizational options to meet potential workload needs; and (3) Discuss potential next steps in moving forward.

BOARD ACTION: The Board reviewed, provided input and direction to staff regarding: 1) current organizational structure; 2) organizational options to meet potential workload needs; and 3) potential steps in moving forward.

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BOARD OF DIRECTOR’S COMMUNICATIONS/DIRECTION TO STAFF: None GENERAL MANAGER’S REPORT: Interim General Manager Ken Payne reported on the following matters: 1) On April 25, Georgetown Divide Public Utility District will be hosting the Auburn Lake Trails Water Treatment Plant Ground Breaking Ceremony; 2) The Water Storage Improvement Program for the State of California is now accepting applications; 3) The Agency is currently involved in a study for Alder Creek with Reclamation; 4) We have upcoming meetings with both the Water Forum Caucus and the Regional Water Authority Board; they have asked us to give them overviews of the El Dorado County Water Agency and we have reached out to EID to see if we can do this together. ADJOURN @ 11:37 a.m. NEXT REGULAR SCHEDULED MEETING: May 17, 2017, 10:00 a.m., at the El Dorado County Water Agency, 4110 Business Drive, Suite B, Shingle Springs, California.

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SPECIAL MEETING

C O N F O R M E D A G E N D A*


Board of Directors

Brian Veerkamp, Chair, Board of Supervisors Michael Ranalli, First Vice Chair, Board of Supervisors

Shiva Frentzen, Second Vice Chair, Board of Supervisors Dr. Dale Coco, El Dorado Irrigation District

Duane Wallace, South Tahoe P.U.D.

Kenneth V. Payne, P.E., Interim General Manager Julianne van Leeuwen, Temporary Water Agency Technician/Acting Clerk of the Board

Monday, May 8, 2017 9:02 a.m. El Dorado County Water Agency Board Room and

South Tahoe Public Utility District

Mission Statement


Agendas, Supplemental Materials and Minutes of the Board of Directors are available on the internet at: http://www.edcgov.us.water The El Dorado County Water Agency is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the Clerk of the Board if you require accommodation: 530/621-5392 or via email: [email protected] or Melonie Guttry, Executive Services Manager, South Tahoe Public utility district: 530/543-6207 or via email: [email protected] If a writing that is a public record is distributed less than 72 hours prior to an open meeting of this Board, a copy of the writing will be made available for public inspection at the time the writing is distributed to the Board at the address above and on the website listed below as soon as electronically available. Director Wallace or his alternate Director Sheehan will participate via teleconference at South Tahoe Public Utility District, Conference Room 1, 1275 Meadow Crest Drive, South Lake Tahoe, California, 9615; this location is accessible to the public.

*Per Government Code Section 54956 no other business than is described in the Call, Notice and Agenda for this Special Meeting shall be considered by the Board of Directors.


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EL DORADO COUNTY WATER AGENCY Page 2 of 2 May 8, 2017 BOARD OF DIRECTORS CONFORMED AGENDA SPECIAL MEETING

9:02 a.m. MEETING CALLED TO ORDER Present: Director Ranalli, Director Veerkamp, Director Wallace (Director Wallace participated via teleconference from South Tahoe Public Utility District, Conference Room 1, 1275 Meadow Crest Drive, South Lake Tahoe, California, 9615; this location was accessible to the public.) Absent: Director Coco, Director Frentzen PLEDGE OF ALLEGIANCE TO THE FLAG OPEN FORUM: Public comments during open forum are limited to three (3) minutes. ADOPTION OF AGENDA At this time the Board will make any necessary additions, deletions, or corrections to the Agenda; and with one motion adopt the Agenda. BOARD ACTION: The Board adopted the Agenda. Ayes: Ranalli, Wallace, Veerkamp Noes: None Absent: Coco, Frentzen DISCUSSION CALENDAR:

1. Resolution authorizing an application for funding assistance through Reclamation’s

WaterSMART Grant Program At the Board of Directors regular meeting on April 12, 2017 it made findings supporting the Water Agency’s participation in Reclamation’s WaterSMART Grant Program and authorized the Interim General Manager to submit an application. Reclamation requires a resolution of the Board of Directors confirming or ratifying the prior action including specific language demonstrating the financial capability of the Water Agency to perform its financial obligations of participation when required. BOARD ACTION: The Board considered and approved adoption of Resolution No. WA-7-2017 authorizing an application for funding assistance through Reclamation’s WaterSMART Grant Program.

Ayes: Ranalli, Wallace, Veerkamp Noes: None Absent: Coco, Frentzen BOARD OF DIRECTOR’S COMMUNICATIONS/DIRECTION TO STAFF: None. GENERAL MANAGER’S REPORT: None. ADJOURN: 9:06 a.m. NEXT REGULAR SCHEDULED MEETING: May 17, 2017, 10:00 a.m. at the El Dorado County Water Agency, 4110 Business Drive, Suite B, Shingle Springs, California.

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AGENDA REQUEST Regular Meeting, May 17, 2017

TO: Board of Directors FROM: Ken Payne, Interim General Manager Tami Scowcroft, Financial Analyst DATE: May 9, 2017 SUBJECT: Interim Warrant Register BACKGROUND/DISCUSSION: Attached is the April 2017 Interim Warrant Register for the Board’s review. (Attached: April Interim Warrant Register) TDS RECOMMENDATION: Staff recommends the Board receive and file the Interim Warrant Register for April 2017. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:

I hereby certify that this is a true and correct copy of an action taken and entered into the minutes of the Board of Directors, El Dorado County Water Agency.

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Printed 5/2/2017 9:09 AM April 2017 Page 1 of 2

El Dorado County Water Agency (Index Code #720000)Warrant Register (Based on Claim Vouchers Submitted)April 1, 2017 through April 30, 2017

REQUEST DATE SUB OBJECT AMOUNT DESCRIPTION (LIMIT 50 CHARACTERS) VENDOR NAME CHECK

DATE4/27/2017 0880 10,341.80$ 72 EDCWA CABY Prop 84 Grant Proj 3 pmt 1 inv 2 South Yuba River Citizens League4/27/2017 0880 4,699.45$ 72 EDCWA CABY Prop 84 Grant Proj 3 pmt 1 inv 3 South Yuba River Citizens League4/27/2017 0880 8,429.54$ 72 EDCWA CABY Prop 84 Grant Proj 3 pmt 2 inv 5 South Yuba River Citizens League4/27/2017 0880 49,108.84$ CABY Prop 84 Grant Proj 3 Inv 2 Pmt 1 El Dorado County4/27/2017 0880 166,157.03$ CABY Prop 84 Grant Proj 3 Inv 3 Pmt 1 El Dorado County4/27/2017 0880 248,472.57$ CABY Prop 84 Grant Proj 3 Inv 4 Pmt 2 El Dorado County4/27/2017 0880 590,528.76$ CABY Prop 84 Grant Proj 3 Inv 5 Pmt 3 El Dorado County

0880 Total 1,077,737.99$ St: Other CABY Prop 84 Grant4/12/2017 4040 25.25$ 72 Acct 245365 Inv 23032188 011317 to 021217 American Teleconferencing Services LTD 4/24/20174/12/2017 4040 18.24$ 72 Acct 245365 Inv 23219372 021317 to 031217 American Teleconferencing Services LTD 4/24/2017

4040 Total 43.49$ Telephone Company Vendor Payments4/13/2017 4266 40.20$ 72 ACCT ED53 Inv 55E1369806 031317 to 041217 Discovery Enterprises, Inc. 4/24/20174/27/2017 4266 31.77$ 72 ACCT ED53 Inv 55E1375511 041317 to 051217 Discovery Enterprises, Inc.

4266 Total 71.97$ Printing / Duplicating Svc - Commercial Vendor4/12/2017 4300 328.30$ 72 Acct 103379 Inv 42861 week ending 031217 MJT Enterprises, Inc. 4/24/20174/12/2017 4300 341.70$ 72 Acct 103379 Inv 42990 week ending 031917 MJT Enterprises, Inc. 4/24/20174/12/2017 4300 328.30$ 72 Acct 103379 Inv 43117 week ending 032617 MJT Enterprises, Inc. 4/24/20174/12/2017 4300 321.60$ 72 Acct 103379 Inv 43241 week ending 040217 MJT Enterprises, Inc. 4/24/20174/13/2017 4300 390.00$ 72 Mttr 44385.00001 Inv 507761 Feb 2017 svcs Downey Brand, LLP 4/24/20174/13/2017 4300 1,240.00$ 72 Proj 2015-112.07 Inv 80464 TOA15 Feb 2017 svcs ECORP Consulting, Inc. 4/24/20174/13/2017 4300 6,885.00$ 72 Proj 2016-174 Inv 80332 Up Am Rvr Md Dev Feb 17 ECORP Consulting, Inc. 4/24/20174/13/2017 4300 6,588.75$ 72 Proj 2016-015 Inv 80463 Wtr Us Ef Stg Pln Fb 17 ECORP Consulting, Inc. 4/24/20174/13/2017 4300 1,401.00$ 72 EDCWA Inv 2257 TOA3 Mar 2017 svcs EN2 Resources, Inc. 4/24/20174/13/2017 4300 3,000.00$ 72 EDCWA Inv 05 TO1 Ag Wtr Mar 4 to Mar 31 2017 J. Crowley Group, Inc. 4/24/20174/13/2017 4300 6,600.00$ 72 EDCWA Inv 03 TO1 Demand Forcst Feb to Mar 31 J. Crowley Group, Inc. 4/24/20174/13/2017 4300 7,131.25$ 72 EDCWA Advocacy Mar 2017 Inv 040317 John S. Mills dba Offices of John S. Mills 4/24/20174/13/2017 4300 7,801.31$ 72 PU Mttr 2936/001 Inv 33682 Jan 2017 svcs Renne Sloan Holtzman Sakai LLP 4/24/20174/13/2017 4300 1,758.31$ 72 PU Mttr 2936/001 Inv 34056 Feb 2017 svcs Renne Sloan Holtzman Sakai LLP 4/24/20174/13/2017 4300 4,864.00$ 72 EDCWA legal services Mar 2017 Frederic L. Schaefer 4/24/20174/13/2017 4300 13,002.50$ 72 EDC Wtr Agency Inv 05100-4023 Feb 2017 svcs Municipal Consulting Group, LLP 5/1/20174/13/2017 4300 18,235.00$ 72 EDC Wtr Agency Inv 05100-4024 Mar 2017 svcs Municipal Consulting Group, LLP 5/1/20174/27/2017 4300 5,200.00$ 72 EDC Water Agency Inv 101 2017 IMS pmt 1 of 3 Sierra Foothill Water Management4/27/2017 4300 2,750.00$ 72 Proj 0819 EDCWAAG Inv 0217162 Feb 17 svcs The Ferguson Group LLC4/27/2017 4300 2,750.00$ 72 Proj 0819 EDCWAAG Inv 0317216 Mar 17 svcs The Ferguson Group LLC4/27/2017 4300 2,750.00$ 72 Proj 0819 EDCWAAG Inv 0417151 Aprl 17 svcs The Ferguson Group LLC4/27/2017 4300 2,250.00$ 72 Proj 0819 EDCWASupply Inv 0217161 Feb 17 svcs The Ferguson Group LLC4/27/2017 4300 2,250.00$ 72 Proj 0819 EDCWASupply Inv 0317217 Mar 17 svcs The Ferguson Group LLC

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4/27/2017 4300 2,250.00$ 72 Proj 0819 EDCWASupply Inv 0417152 Aprl 17 svcs The Ferguson Group LLC4/27/2017 4300 13,333.00$ 72 EDC Water Agency 1 of 3 Pmt 2017 IMS Prog James Brockmeyer dba JVB Consulting4/27/2017 4300 20,917.49$ 72 Prj 2016-015 Inv 80637 Mar 2017 svcs WtrUsEfPln ECORP Consulting, Inc.

4300 Total 134,667.51$ Professional and Specialized Services4/13/2017 4420 224.18$ 72 ACCT ED53 Inv 55E1369806 031317 to 041217 Discovery Enterprises, Inc. 4/24/20174/27/2017 4420 224.18$ 72 ACCT ED53 Inv 55E1375511 041317 to 051217 Discovery Enterprises, Inc.

4420 Total 448.36$ Rents and Leases - Equipment4/12/2017 4440 90.00$ 72 EDCWA Inv 6718 storage Aprl to June 2017 Mother Lode Van & Storage 4/24/20174/13/2017 4440 3,654.00$ 72 PU EDCWA 4110 Business Dr Lease May 17 Robert Deitz II 4/24/2017

4440 Total 3,744.00$ Rents and Leases - Building & ImprovementsGrand Total 1,216,713.32$

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TO: Board of Directors FROM: Ken Payne, Interim General Manager Tami Scowcroft, Financial Analyst DATE: May 9, 2017 SUBJECT: Budget to Actual Reports BACKGROUND/DISCUSSION: To present the Board of Directors an overview to the El Dorado County Water Agency’s finances throughout the fiscal year, the attached Budget to Actual Report is provided for Board information. The Budget to Actual Report encompasses Agency expenditures; and are summarized in key categories to highlight where the Agency’s expenses occur in relation to both estimated budgets and to actual received revenues. The report also tracks the Board established reserve fund. (Attached: Budget to Actual Report through April 30, 2017) TDS

RECOMMENDATION: Staff recommends the Board receive and file the Budget to Actual Report for the period through April 30, 2017.

ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:


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El Dorado County Water Agency Agenda May 9, 2017 Budget to Actual Report Purpose of Cash Flow Reserves Since there are no provisions in the Water Agency Act that allow the Agency to “borrow” funds or establish a line of credit to cover the lag between the beginning of a fiscal year and receipt of property tax payments, the Board established a reserve fund (currently $1,750,000) to cover the shortfall created by the first nine months of expenditures and the receipt of the first (late December) and second (late April) property tax payments. Explanation of Current and Projected Cash Balances As mentioned above, the Agency begins each fiscal year with a $1,750,000 reserve to cover expenditures until the property tax payments are received. Without this reserve the Agency would operate in the red until the first property tax payment is received. If the first property tax payment is delayed, then the Agency will use additional funds from the cash flow reserve to cover its expenses.

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Actual Transaction Revenues* $ 3,623,504 Fund Balance Carry-over $ 4,112,232 Salaries and Benefits $ 166,194 Services and Supplies $ 79,060 Professional Services $ 661,836

Cost Shares and Contributions to Non-County Government Entities

$ 35,715

County Services $ - Fixed Assets $ -

Total Revenue $ 7,735,736 Total Expenditures $ 942,804 Net of Revenues less Expenditures

$ 6,792,932

Actual Cash Flow Reserve $ 942,804 *Property taxes are typically received in two installements: late December and late April.

Note: Should you require more detailed information, please contact Tami Scowcroft at ext. 6678

$ - $ (6,792,932)

Reserved Fund Reserve Balance $ 1,750,000 $ 807,196

$ 6,056,151 $ (1,679,585) $ 6,056,151 $ 5,113,347

$ 1,694,625 $ 1,658,910

$ 54,248 $ 54,248 $ 5,000 $ 5,000

$ 750,368 $ 584,174 $ 212,395 $ 133,335 $ 3,339,515 $ 2,677,679

Budget to Actual ReportRevenues and Expenditures for the Period July 1, 2016 to April 30, 2017

Budgeted Balance $ 2,231,184 $ (1,392,320) $ 3,824,967 $ (287,265)

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TO: Board of Directors FROM: Kenneth V. Payne, Interim General Manager DATE: May 12, 2017 SUBJECT: Cost-share Program Grant Requests for Fiscal Year 2017/18 BACKGROUND/DISCUSSION: On March 1, 2017, Water Agency staff solicited cost-share grant requests from West Slope and Tahoe Basin purveyors pursuant to Expenditure Priority Policy B-1003 (Policy B-1003). Staff has evaluated the purveyor requests for Policy B-1003 compliance and requests the Board consider approval of staff’s recommendations related to project certification and cost-share funding levels for purveyor projects.

(continued) KVP/jvl RECOMMENDATION: Staff recommends the Board: 1) review the proposed FY 2017/18 cost share grant purveyor projects for consistency with Expenditure Priority Policy B-1003 and advancement of Water Agency’s goals; 2) certify the recommended project list; 3) confirm that if there is insufficient funds to advance all projects, those with a direct impact on water supply availability and water quality will have a higher funding priority; and 4) approve recommended funding levels contingent on the adoption of the FY 17/18 recommended budget. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:


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El Dorado County Water Agency Agenda Item May 12, 2017 Cost-share Program FY 2017/18 Page 2 of 8 Purveyor Requests In response to the Water Agency’s request for cost-share grant funding applications, El Dorado County water purveyors submitted 20 projects totaling $2,534,055 with requested Water Agency funding of $765,043 and total purveyor match/in-kind contributions of $1,769,723. The applications included only new funding requests. There were no extension requests for projects that were funded by the Water Agency in FY 2016/2017. Eligible project requests are summarized in the “Recommended Certified Projects and Maximum Funding Levels El Dorado County Water Agency Cost Share Grant Program Fiscal Year 2017/18” table at the end of this agenda item. The requests are for up to 50% of total project costs or 70% of total project costs for water rights related projects. The requests include a variety of project types.

• Water reliability, fire and quality improvements • Water supply master planning efforts • Groundwater management projects • Design/environmental documentation for water loss reduction projects, such as

waterline replacements and ditch piping • Technical studies and mapping improvements • Design and inspections for tank projects • Water Supply and Demand Update

Staff Analysis Each purveyor submitted excellent projects, most of which are strong candidates for funding. No submittals were received from El Dorado Irrigation District. Staff reviewed each application for consistency of the 3 priority levels identified in Policy No. B-1003 to develop a list of recommended projects that best meet the objectives of both the Water Agency and the purveyors. There were several project requests that did not meet the criteria for funding because of the nature of the project. These included requests that are normally part of the operation and maintenance activities of an agency, and are prohibited from funding under the Program. Policy Considerations Policy B-1003, approved by the Board at its meeting on November 14, 2012, provides the framework for the expenditure of Water Agency funds received from its allocation of ad valorem property tax revenues. It summarizes the Water Agency mission of providing for sufficient water for the lands and inhabitants of El Dorado County and “acknowledges that these goals can be accomplished in some areas of the County

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El Dorado County Water Agency Agenda Item May 12, 2017 Cost-share Program FY 2017/18 Page 3 of 8 through financial assistance to El Dorado County water purveyors and of projects in areas not served by any purveyor.” The policy includes three expenditure priorities summarized as follows: First Priority

• Preserve, protect, support and defend existing water rights and supplies. • Develop and obtain new water rights and supplies.

Second Priority

• Water Agency administrative operations related to the performance of the policy priorities.

Third Priority

• Support of purveyor activities and non-purveyor areas including: surveys; water management plans; permit fees; technical studies; environmental/mitigation feasibility studies.

• Activities may include support of construction, operations and maintenance of works so long as Water Agency’s ad valorem property tax revenues are not used for the actual construction of the works.

For consistency with prior reviews, some project submissions were excluded from funding due to non-compliance with the requirements of the Expenditure Priority Policy. Examples of such projects would be for pending projects that were not fully developed or operational activities and projects. Cost Share Funding Although budget recommendations have not been fully developed for FY 2017/18, preliminary estimates indicate that funding may be adequate for the eligible projects. At this time, staff is recommending the Board certify the list of projects compliant with Policy B-1003 for cost share funding. In addition to approving the projects eligible for funding, certification of the project list includes project priorities and the funding levels (percentages). As part of the budget process, staff will determine funding availability for project cost sharing and return to the Board with project funding recommendations. If funding availability is not adequate for all eligible projects, project funding will be prioritized, based first on Policy B-1003 expenditure priority and second on purveyor priority. An update will be provided to the Board for the funded projects. In general, projects that have a direct impact on water supply availability or water quality will be recommended for funding before other projects.

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El Dorado County Water Agency Agenda Item May 12, 2017 Cost-share Program FY 2017/18 Page 4 of 8 Staff is also recommending the certified list be used for project substitutions, approved by the General Manager, throughout the year in the event purveyor priorities change. This is consistent with the Water Agency’s cost-share policy and procedures and allows for timely response to developments during the coming fiscal year. Staff Recommendation The following table summarizes all projects, including associated maximum funding levels, and is staff’s recommendation for inclusion on the Certified Project List for $556,304, and an addition budget of $50,000 for unexpected projects that may be necessary and qualify for the Cost Share Program. The total Cost Share Program Budget request is $606,304. As part of the FY 2017/18 recommended budget review, staff will include a short list of projects recommended for funding from the Certified Project List based on funding availability. Projects not recommended for funding, but included on the Certified Project List approved by the Board may be eligible for substitution as requested by a purveyor and approved by the Water Agency’s General Manager.

16

El Dorado County Water Agency Agenda Item May 12, 2017 Cost-share Program FY 2017/18 Page 5 of 8

Recommended Certified Projects and Maximum Funding Levels El Dorado County Water Agency Cost Share Grant Program

Fiscal Year 2017/18

Project Project Description Purveyor Priority

Total Project Amount

Cost Share Requested

El Camino Elementary School

Water Efficiency Project

The Agency is seeking a pilot project to assess the effectiveness of water savings for water system rehabilitation in small systems. The Agency is also seeking to use this venue to create an educational program that allows students to learn from the efficiency measures taking place in partnership with "Ag in the Classroom."

1 $ 265,424 $ 11,500

Subtotal El Camino Elementary School $ 265,424 $ 11,500

South Tahoe Public Utility District

Booster Station Improvements, Phase I

Preliminary project development for improvements at the existing David Land and Keller Booster Stations. Project includes condition assessment, property surveys, and development of project alternatives

1 80,000 $40,000

Groundwater Development Needs Assessment - Main Zone

Completion of study to ascertain the need for property acquisition in order to develop a future groundwater source, west of the Upper Truckee River

2 52,500 $26,250

Groundwater Sustainability Agency - Outreach

Completion of online and door-to-door survey of small community water systems and domestic well owners. Includes the development of a District webpage to inform the public on groundwater conditions, drinking water wellhead protection areas, and projects and activities related to implementation of the ground water Management Plan.

3 61,650 30,825

17





South "Y" PCE Plume Feasibility Study of Remedial Alternatives

Completion of engineering feasibility study to optimize the treatment of tetrachloroethylene (Pce) contamination in the drinking water supply for the South Y area.

4 300,000 $150,000

TVS Basin Hydrogeologic Mapping

Involves updating the Districts subsurface information datasets to create revised structure contour maps of bedrock surface underlying the aquifer, basin fill, aquifer maps and electronic versions of regional hydrogeological cross sections constructed across the Basin

5 38,700 19,350

TVS Basin Monitoring Programming Services

Project involves the development of data management tools for the entry, storage and analysis of groundwater elevation data for the groundwater management basin monitoring program

6 12,600 6,300

TVS Basin Groundwater Model Phase III

Groundwater model of the Tahoe Valley South Basin was developed n 2007. This phase would program customize macros for data input/output files, training and assistance to maintain and use the developed hydrologic models, development, and review and final prep for Technical Report

7 60,480 30,240

Water Tank Replacement and Rehabilitation, Phase I

Development and plans and specifications for tank rehabilitation and/or replacement for Keller, Heavenly, and Flagpole tanks. Includes site work, foundation, tank, piping, controls, tank mixers, coating, design, access road, slope protection and inspection services

8 180,000 90,000

Well Destruction Program

Planning, permitting and engineering design for the destruction of three inactive PWS wells- Al Tahoe #1, Tat Well #1, Country Club well

9 16,600 8,300

18





Subtotal STPUD $802,530 $401,265

El Dorado Irrigation District

Subtotal for EID $ 0 $ 0

Grizzly Flats Community Services District Standard Operating Procedure Development

Based on the resignation of Water Operators, the District is seeking to develop standard operating procedure for future operators can maintain operations when cross-training is not an option

6 $ 8,610 -

Utility Encroachment Permit Fees to DOT

To allow leak repairs within the distribution system, the EDC DOT requires renewal of the District’s Utility Encroachment Permit.

8 $ 118 -

Operation and Maintenance Service

Based on the resignation of Water Operators, District plans to continue to contract for the use of licensed operators, as required to operate, through the services of a consultant.

3 $ 162,576 -

Engineering Contract To prepare a Water System Evaluation, identifying critical projects and preparing them to go to bid.

4 $ 40,000 $ 20,000

Reservoir Inspection HDPE liner installed in our raw water earthen reservoir in 2012. The maintenance plan for that liner recommends that it be cleaned every five years to prevent deterioration. The inspection is necessary for planning and engineering to determine the level of sediment and sludge for cleaning.

1 $ 9,600 $ 4,800

Tank Inspection/ Cleaning

Development and plans and specifications for tank rehabilitation as AWWA recommends every 3 to 5 years. Forest View, Tyler and Winding Way tanks were last inspected on 1/24/2013.

2 $ 10,000 $ 5,000

Small Water System Annual Permit Fees

Reimbursing SWRCB for cost incurred conducting activities mandated by Health & Safety Code, e.g., permits, inspections , monitoring, surveillance, & water

7 $ 4,200 -

19


quality evaluation of Agency system Water Supply & Demand Update (Safe & Firm Yield Study)

Update Water Supply & Demand thru URS Corp. Report provides new evaluation of water supply & demand for community. Includes future projects and need for supplemental storage for projected future growth.

5 $ 8,880 $ 4,440

Subtotal for GFCSD $ 243,984 $ 34,240 Georgetown Divide Public Utility District

Subtotal for Georgetown Divide PUD $ 0 $ 0

Tahoe City Public Utility District

Tahoe Cedars Interconnection

Planning, design, specifications, permitting and documentation for the interconnection between Tahoe City's McKinney/Quail water system neighboring Tahoe Cedars Water Company. This interconnection will provide a much needed secondary water source for Tahoe Cedars that it is currently lacking.

1 $ 870,099 $ 74,145

Manzanita Water Main Replacement

Planning, design, specifications, permitting, and bid documentation for the replacement of approximately 800 linear feet of water mains in Tahoe City's Rubicon Water System.

1 $ 352,018 $ 34,993

Subtotal for Tahoe City PUD $ 1,222,117 $ 109,299 Contingency Unidentified Agency/Project at this time $ 50,000 Total Certified Project Eligibility List Funding Request $606,304

20


TO: Board of Directors FROM: Ken Payne, P.E., Interim General Manager Tami Scowcroft, Financial Analyst DATE: May 10, 2017 SUBJECT: Approval of Fiscal Year 2017/2018 (FY 2017/18) Recommended Budget BACKGROUND/DISCUSSION: At the Water Agency’s Board of Director’s (“Board”) meeting on May 2, 2012, the Board adopted Resolution WA-5-2012, which provides the timeframe and process for the approval of the Water Agency’s annual budget in compliance with the Californian Government Code Sections 29060 through 29088. According to the resolution, the Board will review the budget at its May Board meeting and set the date for the public hearing for its next meeting. Attached for the Board’s review and approval is the recommended budget for FY 2017/18.

--continued-- (Attached: FY 2017/18 Recommended Budget)

KP/TS

RECOMMENDATION: Staff recommends the Board: (1) approve the FY 2017/18 recommended budget with any revisions, reductions, or increases the Board deems necessary, which will allow the Water Agency to continue its regular business until the final adoption of the budget; (2) set the public hearing for the FY 2017/2018 recommended budget for June 14, 2017 or set a Special Board Meeting Date; and (3) direct staff to publish a public notice in a newspaper of general circulation at least ten days prior to the public hearing and make the recommended budget available to the public.

ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Absent: Clerk of the Agency


21

TScowcroft

Typewritten Text

6

El Dorado County Water Agency Agenda Item May 11, 2017 Recommended Budget Fiscal Year 2016/2017 Page 2 RECOMMENDED BUDGET Attached is the recommended budget for FY 2017/18, which is balanced. This budget was prepared using the budget and expenditure priority guidelines established in the Expenditure Priority Policy No. B-1003 (adopted November 14, 2012) and the Budget Policy No. B-1001. ADOPTION OF FINAL BUDGET Staff is requesting that after reviewing the FY 2017/18 recommended budget, the Board:

1. Approve the recommended budget with any revisions, reductions or additions, so that the Water Agency can continue to operate in the event the final adoption of the budget occurs after July 1, 2017;

2. Set the budget public hearing for June 14, 2017 or set a Special Board Meeting Date; and

3. Direct staff to notice the public hearing and the availability of the recommended budget at least 10 days prior to the public hearing.

22

El Dorado County Water Agency Fiscal Year 2017-18

Recommended Budget

Recommended Budget Review Set for:

May 17, 2017 Board Meeting

Public Hearing and Adoption of Recommended Budget set for:

Will be Determined at May 17, 2017 Board Meeting

23

Budget FY 2015-16 1 of 14

Proposed BudgetAgency Request Amended 1 Mid Year

Board Approved

Estimated Carry-overCarry-over from Prior Fiscal Year 2016-17 3,739,321 - - 3,739,321

Estimated SourcesTaxes - Property 2,306,849 - - 2,306,849 Penalty & Costs on Delinquent Taxes 533 - - 533 Investment Income - Interest 4,263 - - 4,263 State Homeowner Property Tax Relief 657,307 - - 657,307 RDA Pass-thru 5,328 - - 5,328 Other Charges for Services 15 - - 15 Miscellaneous Revenue 150 - - 150

Subtotal 2,974,445 - - 2,974,445

Combined Carry-over & Sources Total 6,713,766 - - 6,713,766

Estimated ExpendituresPriority 1: Water Projects

Projects 3,114,491 - - 3,114,491 Cost Shares 1,022,049 - - 1,022,049

Priority 2: OperationsSalaries & Employee Benefits 646,557 - - 646,557 Supplies, Equipment, Leases, etc. 344,395 - - 344,395 Professional Services 482,544 - - 482,544 EDC Service Charges 57,426 - - 57,426 Fixed Assets 5,000 - - 5,000 To General Cash Flow Reserves - - - - To Designated Reserve (Legal) - - - -

Priority 3: Government Agency & Unrepresented Area Projects

Unrepresented Projects 415,000 - - 415,000 Government Agency Cost Share Projects 626,304 - - 626,304

Expenditure Total 6,713,766 - - 6,713,766

(over) / under budget 0 - - 0

Reserve General Cash Flow Reserve as of June 30, 2014 1,750,000 Designated Legal Reserve as of June 30, 2014 576,072 FY 2017-18 Contribution -

Total Reserves 2,326,072

Notes:Recommended Budget May 11, 2016 Public Hearing and Recommended Budget Adoption June 8, 2016

1 For notes on budget adjustments, see the attached Expenditure budgets.

Revisions

El Dorado County Water AgencyRecommended Budget Fiscal Year 2017-18

Budget Summary Based on Policy No. B-1003 Expenditure Priority (approved November 14, 2012)

24


DescriptionFY 2015-16

ActualsFY 2016-17

BudgetFY 2017-18

Hearing Amended Mid-YearFY 2017-18

Budget

RevenuesProperty Taxes 2,464,212 2,197,016 2,306,849 - - 2,306,849

Penalty and Costs on Delinquent Taxes 453 508 533 - - 533

Interest 27,001 4,060 4,263 - - 4,263

Disaster Relief (Angora Fire)/ State - Homeowners' Property Tax Relief 24,911 24,360 657,307 - - 657,307

RDA Pass-thru 7,696 5,075 5,328 - - 5,328

Miscellaneous Services/Cost Share Contracts - 15 15 - - 15

Miscellaneous Revenue - 150 150 - - 150

Total Revenues 2,524,273 2,231,184 2,974,445 - - 2,974,445

Carry-over/ReservesFund Balance Carry-over 3,113,576 3,824,967 3,739,321 - - 3,739,321 From Reserves - - - - - -

Total Carry-over 3,113,576 3,824,967 3,739,321 - - 3,739,321

Total Funding Sources 5,637,849 6,056,151 6,713,766 - - 6,713,766


Funding Sources

25

3 of 14


DescriptionFY 2015-16

ActualsFY 2016-17

BudgetFY 2017-18


Budget

Priority 1: WaterProjects and Programs 343,283 2,868,882 3,114,491 - - 3,114,491

Contributions and Cost Shares 27,921 442,400 1,022,049 - - 1,022,049 Priority 1: Total 371,204 3,311,282 4,136,540 - - 4,136,540

Priority 2: Salaries & Employee BenefitsSalaries & Wages 144,296 512,710 449,451 - - 449,451 Benefits 66,563 237,658 197,106 - - 197,106

210,859 750,368 646,557 - - 646,557

Priority 2: Services & SuppliesOffice Expenses (leases, insurance, etc.) 105,488 133,743 91,275 - - 91,275 Memberships - General 1 2,485 2,390 2,875 2,875 Memberships - Legislative Advocacy 1 23,035 29,200 187,670 - - 187,670 Professional Services (financial, HR) 1 227,746 260,633 482,544 - - 482,544 Special Departmental Expense / Staff Dev 1 1,283 11,528 14,273 - - 14,273 Transportation and Travel 1 684 20,459 33,303 - - 33,303 Employee Private Auto Mileage 1 279 15,000 15,000 - - 15,000

361,000 472,953 826,939 - - 826,939

Priority 2: MiscellaneousEDC Charges 2 44,958 54,248 57,426 - - 57,426 Fixed Assets 1 - 5,000 5,000 - - 5,000 To General Cash Flow Reserve 3 - - - - - - To Designated Reserve (Legal) 4 - - - - - -

44,958 59,248 62,426 - - 62,426

Priority 2: Total 616,817 1,282,569 1,535,922 - - 1,535,922

Priority 3: ContributionsNon-Purveyors 41,333 245,000 415,000 - - 415,000 Purveyors 499,353 1,252,225 626,304 - - 626,304

Priority 3: Total 540,686 1,497,225 1,041,304 - - 1,041,304

Total - Expenditures 1,528,707 6,091,076 6,713,766 - - 6,713,766


Expenditures

26

4 of 14


Notes to Expenditures:

(1) See supporting documents on the following pages.

(2) Includes charges paid to El Dorado County for Information Technology support for phones and computers, as well as charges for maps and other services provided by the County. Charges are generally made at the time service is rendered. If additional funding is required, it will be transferred with Board approval from Professional Services (sub-object 4300).

(3) General Cash Flow Reserves to cover funding for the first three-quarters of the fiscal year.

(4) Designated Reserve is for un-quantified legal risk expenditures that have not been identified.

27


Association/Group

FY 2015-16

Actuals

FY 2016-17

BudgetFY 2017-

18 Hearing AmendedMid-Year

FY 2017-18 Budget

Current MembershipsAmerican Water Works Assn (AWWA) 249 260 270 270

Information on the management of water supply reliability and drought, watershed, water quality regulations, conservation and energy demand.

Local Chambers of CommercePublic outreach and education to community business leaders on projects, programs and important issues of Water Agency and local purveyors.

Divide Chamber of Commerce 100 110 120 120 EDC Chamber of Commerce 250 270 280 280

El Dorado Hills Chamber of Commerce 258 285 295 295 Lake Tahoe South Shore Chamber of Commerce 480 305 315 315 Sacramento Metro Chamber of Commerce - - 425 425 Shingle Springs/Cameron Park Chamber of Commerce 148 160 170 170

SAGE - - - Professional membership

Water Education Foundation 1,000 1,000 1,000 1,000 Pillar Member

Sacramento River Watershed Program - - - - Support the Sacramento River Watershed, including American River

Subtotal 2,485 2,390 2,875 - - 2,875

Proposed MembershipsThere are no proposed memberships for FY 17-18 - - - -

Subtotal - - - - - -

Total Memberships 2,485 2,390 2,875 - - 2,875

El Dorado County Water AgencyRecommended Budget Fiscal Year 2017-18Priority 2: Memberships (sub-object 4220)

28


Association/GroupFY 2015-

16 ActualsFY 2016-17

BudgetFY 2017-18


Budget

Current Memberships

Association of CA Water Agencies (ACWA) 9,335 9,500 9,600 9,600

Fed/State Water Issues/ ProgramsCA Urban Wtr Conservation Co - 600 700 700

Water Conservation/StatewideCentral Valley Proj Water Assn 750 900 1,000 1,000

Federal Water Project IssuesCalifornia Special Districts Association (CSDA) - - 6,370 6,370

Mountain Counties Water Resources Assn (MCWRA) 8,750 9,000 10,000 10,000

Mountain Counties Water IssuesRegional Water Authority (RWA) 4,200 4,600 5,000 5,000

Support Northern CA Water Alliances/Interests 4,600 5,000 5,000

Subtotal 23,035 29,200 37,670 - - 37,670

Proposed MembershipsFederal Advocacy Services - - 100,000 - - 100,000 State Advocacy Services - - 50,000 - - 50,000

Subtotal - - 150,000 - - 150,000

Total Memberships 23,035 29,200 187,670 - - 187,670


Priority 2: Memberships - Legislative Advocacy (sub-object 4221)

29


Projects VendorPriority

aFY 2015-


BudgetFY 2017-18


Budget

WATER RIGHTS/SUPPLYFAZIO/CVP P.L. 101-514

Legal CEQA EIR-EIS Remy Moose Manley 1 3,090 25,000 20,000 20,000 Legal Federal Contract & Regulations Downey Brand, LLP 1 3,090 25,000 25,000 25,000 EIR/EIS/Biological Assessment -

Final EIR/Biological Assess ECORP b 1 148,729 250,000 50,000 50,000 Environmental / NEPA TBD b 1 10,000 100,000 80,000 80,000

AGENCY & REGIONAL PROGRAMSAlder Reservoir Plan of Study CDM Smith 1 - - 60,000 60,000 Alder Reservoir WSIP Application (State) TBD b 1 - - 75,000 75,000 Alder Reservoir Feasibility Study TBD b 1 1,183 350,000 460,000 460,000 American River Basin Study Stantec (w/ PCWA) 1 - - 250,000 250,000 American River Basin Water Marketing Strategy TBD b 1 - - 125,000 125,000

OTHER WATER RIGHTS/SUPPLY

California Drought Action Plan TBD 1 - 50,000 20,000 20,000

Water Control Manual at Folsom TBD b 1 5,156 50,000 20,000 20,000 Bay Delta Conservation Plans EIR Comments TBD b 1 - - - - Bay Delta Joint Defense (State Water Board proceedings) Multiple parties 1 - 50,000 50,000 50,000 Water Supply Reliability/Agricultrual Assessment Multiple parties 1 - 100,000 184,491 184,491 Water Supply Reliability/Agricultrual Analysis/Program Development Multiple parties 1 - 250,000 250,000 250,000 ESA/Temp Control Alternatives at Folsom TBD b 1 - 20,000 20,000 20,000 Forest Management for Water Supply TBD b 1 - 35,000 35,000 35,000 Influence State and Federal legislation, regulations, and policies affecting development and use of surface and groundwater storage TBD b 1 - 50,000 50,000 50,000 Legal - Water Rights Downey Brand, LLP 1 - 50,000 50,000 50,000 Recycled Water Rights TBD b 1 - 10,000 10,000 10,000 WaterSMART Alder Options Development TBD b 1 - 50,000 - -

Other Activities TBD b 1 - 50,000 50,000 50,000 HYDRO DEVELOPMENT

Georgetown Divide P.U.D. Sandtrap Siphon Hydro Project design assistance TBD b 1 - 25,000 10,000 10,000 Georgetown Divide P.U.D. Sandtrap Siphon Hydro Project permit assistance EN2 Resources 1 - 15,000 15,000 15,000 Hydro: Technical analysis; legal barrier/regulatory reduction; incentive/investment advocacy; development of written comments; & testimony TBD b 1 - 25,000 10,000 10,000 Other Hydro Activities TBD b 1 - 50,000 75,000 75,000

WATERSHED PROGRAMIntegrated Regional Watershed Management Program: Including the development of American River Model TBD b 1 - 240,000 250,000 250,000 Forest Management for Water Supply TBD b 1 - 35,000 50,000 50,000 Watershed monitoring and predictive data programs TBD b 1 96,689 150,000 150,000 County-wide Storm Water Resource Plan TBD b 3 55,000 80,000 80,000 Miscelleneous Storm Water Assistance TBD b 3 55,000 200,000 200,000

WATER USE EFFICIENCY/CONSERVATIONDevelopment

Water Education/Outreach: County-wide/ purveyor water efficiency/ conservation programs, including exploration of combined IMS program, gap analysis of conservation programs and identify funding of gap, and grant program Multiple parties 1 72,393 199,249 200,000 200,000 Drought Response Assistance TBD b 1 - 142,944 25,000 25,000

SERVICES IN SUPPORT OF PRIORITY 1Engineering analysis TBD b 1 50,000 50,000 50,000 Environmental analysis TBD b 1 50,000 50,000 50,000 Grant writing assistance/criteria review TBD b 1 5,541 150,000 75,000 75,000 Legal - CEQA/NEPA compliance Downey Brand, LLP 1 - 10,000 10,000 10,000 Outreach/Educationp

County water topics Ag in the Classroom 1 - 5,000 25,000 25,000 Public outreach TBD b 1 1,755 15,000 15,000 15,000 Outreach/education TBD b 1 - 50,000 50,000 50,000

Regulatory Monitoring/Advocacy - - Other Advocacy (Local and Regional) California Connections 1 17,346 45,000 45,000 45,000 Advocacy regarding U.S. Department of Interior: NFMS and USBR re-operations; water resources and related topics, as needed. TBD b 1 - 75,000 50,000 50,000 Water Policy Advocacy: Forest and watershed resources & source water resources; Delta Stewardship Council; Other as needed John Mills/TBD 1 75,000 75,000 75,000 75,000


Professional Services (sub-object 4300)

30


Projects VendorPriority

aFY 2015-


BudgetFY 2017-18


Budget

Recommended Budget Fiscal Year 2017-18Professional Services (sub-object 4300)

IRRIGATION MANAGEMENT SERVICES2015 Program Multiple vendors 3 41,333 - - - 2016 Progam Multiple vendors 3 - 85,000 - 2017 Progam Multiple vendors 3 - 85,000 85,000

CONTRIBUTIONS/NON-PURVEYOR GRANT PROGRAMSMiscellaneous Contributions TBD b 3 - 50,000 50,000 50,000

ADMINISTRATION/OPERATING COSTSHuman Resources/Organizational Development (Legal)

Human Resources/Org DevelopmentRenne Sloan Holtzman Sakai 2 37,272 100,000 100,000 100,000

General Legal Frederic L Schaefer d 2 31,920 100,000 100,000 100,000

General ManagerMunicipal Consulting Group 2 141,295 - 217,544 c

Miscellaneous ServicesMiscellaneous e Various 2 17,259 25,000 25,000 25,000

Services for Agency Organizational EfficencyPotential services: Cost analysis, external audit, business process assessment, re-location needs; IT assessment, risk anlaysis. TBD b 2 - 35,633 40,000 40,000

Totals (breakdown by priority below) 612,362 3,374,515 4,012,035 - - 3,794,491

Notes:

Types of Expenses PriorityFY 2015-


BudgetFY 2017-18


BudgetWater Projects Priority 1 343,283 2,868,882 3,114,491 - - 3,114,491

Administration/Operations Priority 2 227,746 260,633 482,544 - - 482,544

Purveyor and non-purveyor projects unless Hydro or Water Rights Priority 3 41,333 245,000 415,000 - - 415,000

612,362 3,374,515 4,012,035 4,012,035

(b) Vendors labeled "TBD" will be identified as the fiscal year progresses and brought to the Board for approval as directed by the Purchasing Policy.(c) These agreements include multi-year task orders. Budgets remaining for FY 2016-17 will be rolled over from carry-over into the FY 2017-18 budget.

(e) Includes costs for miscellaneous services such as temporary help, document shredding, or background checks.

(a) The "Priority" column designates whether the project is Priority 1, 2, or 3 based on Expenditure Priority Policy No. B-1003. Following is a breakdown of the priorities by fiscal year:

(d) In addition to providing general legal services to the Water Agency, legal services are provided to the El Dorado Water & Power Authority (at no extra charge). Legal advice is also provided for FAZIO and SWRP.

31


Description Days Nights Hearing AmendedMid-year Adopted

OVERNIGHT/OUT-OF-STATE TRAVEL aAssociation of CA Water Agencies (ACWA)

Spring 2017 conference(Northern California)

General Manager 4 3 2,000 2,000 Water Resources Engineer 4 3 2,000 2,000 Board of Director 4 3 2,000 2,000

Fall 2016 conference(Southern California)

General Manager 4 3 2,500 2,500 Water Resources Engineer 4 3 2,500 2,500 Board of Director 4 3 2,500 2,500

Federal Affairs Conference 2017(Washington, D.C.)

General Manager 5 4 5,000 5,000

Regional Chamber Conferences 2017-18(Washington, D.C.)

Board of Director 5,200 5,200 General Manager 5 4 5,200 5,200

American Water Works Assn (AWWA)Semi-annual Conference 2016(California or Nevada)

Water Resources Engineer 5 4 2,158 2,158 Sierra Nevada Alliance

Annual Conference(California or Nevada)

General Manager 3 2 1,000 1,000 Sierra Water Workgroup Summit

Annual Summit(California or Nevada)

General Manager 3 2 1,200 1,200 USBR Sponsored by Central Valley

Mid-Pacific Region Water Users Conference 2017(Nevada)

TBD 4 3 2,000 2,000 General Manager 4 3 2,000 2,000

California Water Policy Conference(Southern California)

General Manager 3 2 1,245 1,245 Staff Training, Off-site Meetings, and Unidentified Travel a 24,072 24,072

Total Budget (breakdown by sub-object below) 62,575 62,575

Travel Budget Summary

FY 2015-16

ActualsFY 2016-17 Budget

FY 2017-18 Hearing Amended

Mid-Year

FY 2017-18

Budget

Registration Fees (s/o 4503) 1,283 11,528 14,273 14,273


Priority 2: Transportation & Travel (sub-objects 4503, 4600 and 4602)

32

Budget FY 2014-15 10 of 14

Description Days Nights Hearing AmendedMid-year Adopted

Priority 2: Transportation & Travel (sub-objects 4503, 4600 and 4602)

Transportation & Travel (s/o 4600) b 684 20,459 33,303 33,303 Private Vehicle Mileage (s/o 4602) 279 15,000 15,000 15,000

Total Services 2,246 46,987 62,575 - - 62,575

Notes:

(b) Transportation & Travel (sub-object 4600) includes, meals, lodging, airfare, car rental, taxis, shuttles, and miscellaneous expenses (e.g., parking).

(a) Overnight, out-of-state travel, or travel expenditures that exceed the limits of the Travel Policies B-1006 and B-1017 will be brought to the Board for approval.

33

Budget FY 2014-15 11 of 14

DescriptionPriority

a FY 2015-16

Actuals FY 2016-17

Budget FY 2017-18

Hearing Amended Mid-Year FY 2017-18

Budget

Water Rights ContributionsEl Dorado Water Reliability Project c

El Dorado Water & Power Authority Supplemental Water Rights Project Contribution 1 - 300,000 300,000 300,000 El Dorado Water & Power Authority Operation Contribution 1 6,000 6,400 9,320 9,320

Joint Delta Advocacy ProgramNorthern California Water Alliance 1 2,941 5,000 5,000 5,000 Joint Defense Group 1 9,678 6,000 6,000 6,000

MembershipsWater Forum - City of Sacramento 1 9,302 15,000 15,000 15,000 Government Agency Cost Shares/GrantsAnnual Cost Shares b

Tahoe City P.U.D. 3 56,774 - 109,299 109,299 South Tahoe P.U.D. 3 207,520 492,500 401,265 401,265 El Dorado Irrigation District 3 216,127 446,750 - Georgetown Divide P.U.D. 3 4,366 45,000 - Grizzly Flats C.S.D. 3 13,566 7,975 34,240 34,240 Other - El Camino Elementary School (Pilot Project) 3 - - 11,500 11,500 Unidentified Purveyor 3 - 260,000 50,000 50,000 CABY JPA 3 - - 20,000 CABY Prop 84 Grant Funding - County of El Dorado 1 584,950 CABY Prop 84 Grant Funding - SYRCL 1 46,779

Hydro Development Cost SharesUnidentified Purveyor 1 - 50,000 20,000 20,000

Water Rights Cost ShareUnidentified Purveyor 1 - 50,000 25,000 25,000


Contributions and Cost Shares Worksheet (sub-object 5240)

34

Budget FY 2014-15 12 of 14

DescriptionPriority

a FY 2015-16

Actuals FY 2016-17

Budget FY 2017-18

Hearing Amended Mid-Year FY 2017-18

Budget

Recommended Budget Fiscal Year 2017-18Contributions and Cost Shares Worksheet (sub-object 5240)

Government Agency Cost Shares/Grants (continued)Watershed Program

Program Development with R.C.D. 1 5,000 5,000 5,000 Tour - El Dorado/Georgetown Divide R.C.D. 1 - 5,000 5,000 5,000 Ag in the Classroom 3 1000 - -

Totals (breakdown by priority below) 527,274 1,694,625 1,648,353 - - 996,624

Notes:(a) Each budget line item is assigned a priority number based on Expenditure Priority Policy No. B-1003. The breakdown is as follows:

PriorityFY 2015-16

ActualsFY 2016-17

BudgetFY 2017-18


BudgetPriority 1 (sub-object 5240) 27,921 442,400 1,022,049 - - 1,022,049 Priority 3 (sub-object 5240) 499,353 1,252,225 626,304 - - 626,304

527,274 1,694,625 1,648,353 - - 1,648,353

(d) May include fire related projects. (c) The El Dorado Water Reliability Project changed its name from the Supplemental Water Rights Project in fiscal year 13-14.

(b) The Board certified a list of purveyor projects for FY 2016/17 at its meeting on May 17, 2017. Contracts for these projects will be brought to the Board as part of the FY 17-18 final budget adoption.

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Budget FY 2014-15 13 of 14

FY 2015-16 Actuals

FY 2016-17 Budget

FY 2017-18 Hearing Amended Mid-Year

FY 2017-18 Budget

Equipment: Items over $1,500 each (sub-object 6040)

Office furniture: Replacement due to breakage or to meet ergonomic/safety needs of staff. - 2,000 2,500 2,500

Subtotal Equipment - 2,000 2,500 - - 2,500

Computers: Items over $1,500 each (sub-object 6042)

Computer/server hardware: Provide enhancement or replace computer related equipment to maintain Agency's technology. - 2,500 2,500 2,500

Subtotal Computers - 2,500 2,500 - - 2,500

Total Fixed Assets - 4,500 5,000 - - 5,000


Priority 2: Fixed Assets (sub-objects 6040 & 6042)

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Budget FY 2014-15 14 of 14

Purchase and Sale Agreement - "Texas Hill" Lands

To acknowledge a long-term notes receivable representing the last payment due from the El Dorado Irrigation District (EID) for the purchase of lands from the Water Agency, which were located within the proposed Texas Hill Reservoir Site. This last payment of $3,378,360 is due when EID obtains construction financing for and commences construction of the Texas Hill Reservoir. In the event EID or its successors in interest should ever use or sell any of the properties for any purpose inconsistent with the development of a Texas Hill Reservoir, all funds realized thereby by EID or its successors may be disbursed only to fund the development of increased water supplies or increased waste water capacity for the benefit of customers or potential customers to be served by EID or its successors.

El Dorado County Auditor's Office has advised the Water Agency that due to the uncertainty of the debt repayment, with repayment conditional upon certain events occurring and not by a certain date and/or payment plan, the annual audit report will no longer acknowledge this long-term repayment as a notes receivable. This spreadsheet is to provide historical documentation of this outstanding repayment until such time as the debt is repaid. Purchase and Sale Agreement for Texas Hill Properties approved February 6, 1996. First Amendment approved April 23, 1996.

Total Receivable 3,378,360


Notes Receivable (Long-term debt repayment)

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el dorado county water agency meeting/2017/documents...kenneth v. payne, p.e., interim general...

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