eliminate the chaos: myth #2 to avoid in your ehr migration

Healthcare Automation: Revolutionizing How You Work

Eliminate the Chaos in Your EHR Migration Myth #2: “We’ll handle

moving all of your data with interfaces”

2© 2016 Boston Software Systems |

The massive undertaking of a migration presents challenges to:• Hospital operations• Clinical staff workflow• Processes for clinicians to document care• Maintaining a healthy revenue cycle

EHR Migration Challenges


A close working relationship with:• Multiple departments and clinical stakeholders• Your EHR vendor• Internal resources• Third party consultants• Interface and archive vendors

Requirements for migration


1. “Don’t move legacy data – start new in our system.”

2. “We’ll handle moving all your data with interfaces.”

3. “Manual data entry is good training for your staff.”4. “All the data that is moved will be accurate.”5. “In the end you will have the advantage of a single

system.”

The Five Myths to Avoid


• Your migration will cost more• Your migration will take longer than expected• Your migration will cause chaos within your

organization

Dangers of believing the 5 Myths

Myth #2: “We’ll handle moving all your data with interfaces.”


• Much data can be moved via interface• Concentrate on data that can be clearly mapped

between the legacy and new systems• Be wary of possible inaccuracies that cause

downstream issues.

Interface success


• There is always core data that doesn’t fit into a pre-designed interface or into the new EHR

• For example, gaps or inconsistencies between data formatting:

Interface Issues

Legacy System New EHR

“One tablet by mouth, daily” “457.5MG PO Daily”


• Be aware of the vendor’s motivation in offering suggestions:• They need clean data in their system• They don’t want to be responsible for older data

• Typical recommendations:• Manual data entry• Archiving solutions

Typical Interface Alternatives


• 50,000 appointments to schedule witha staff of 20

• Cost to manually key data to meet vendor’s deadline: $85/hr. for temps, $35/hr. for staff

• Incalculable cost of inaccuracies from manual keying• User mistrust of new system as errors surface

Example: Appointment Scheduling


True story

“Samuel Starr underwent complex heart surgery when he was nine

months old at Bristol Royal Hospital for Children and was thought to

have been recovering well. But a new computer system at a second

hospital, the Royal United in Bath, failed to generate appointment slots

for him and he did not receive important follow-up treatment for 20

months. They revealed there were significant issues with data that had

not been migrated which affected long-term follow-up appointments.”

The Guardian


• Has created order from chaos for thousands of customers

• Automation platform, Boston WorkStation is the proven solution for fast and accurate data migration

• Works within your time, safety and cost constraints

Boston Software Systems


• Performs just as a person would• Many times faster than a person could• With 100% accuracy• With no additional staffing• Easily fits in your migration budget

Boston WorkStation


• Eliminates the concern over data quality• Eliminates the expense of additional staffing• Eliminates the burden and risk of having clinical staff

search in multiple systems or capture information at admission

• Standardizes the migration process• Keeps the migration on time, under budget• Aides in the adoption of the new system

Boston WorkStation


• Read the complete white paper: Eliminate the Chaos – Five Myths to Avoid in Your EHR Migration

• Visit www.slideshare.net/bossoftsys to view presentations on each of the five myths to avoid in your EHR migration

Learn More

http://www.bostonsoftwaresystems.com/Resource-Center/Whitepapers/Eliminate-the-Chaos-in-Your-EHR-Migration



http://www.slideshare.net/bossoftsys

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You!©2016 Boston Software Systems. Boston WorkStation and Boston Software Systems are registered trademarks of Boston Software Systems, Inc. All other trademarks are acknowledged to their respective owners.