emergency evacuation · pdf fileclement chihota upper level social work office block clement...

Emergency

Evacuation

Procedures August 2017

VERSION | V7 | Published August2017

Please note that these plans are formulated so that the information pages can be individually selected and used

as information sheets on NEXUS, posters placed in significant positions throughout the campus, or

instructions sheets and checklists.

EMERGENCY EVACUATION PROCEDURES

BETHLEHEM TERTIARY INSTITUTE (BTI) | EMERGENCY EVACUATION PROCEDURES | V7 August 2017 | of 28

Table of Contents

FIRE ................................................................. 4

General Instructions for all Staff and Visitors .......................................................... 5

If you discover FIRE .................................................................................. 5

If you hear FIRE ALARM ...................................................................................... 5

AFTER HOURS ............................................................................................................ 6

If you discover FIRE ............................................................................................. 6

If you hear FIRE ALARM ...................................................................................... 6

AFTER HOURS ............................................................................................................ 7

Building Emergencies .......................................................................................... 7

Security Emergencies .......................................................................................... 7

Fire Wardens.............................................................................................................. 8

Floor Fire Wardens | Roles & Responsibilities ..................................................... 9

Educators & Tutors | Roles & responsibilities .................................................... 10

Receptionist | Roles & Responsibilities .............................................................. 11

BTI Fire Warden | Roles & Responsibilities ....................................................... 12

EMERGENCY CONTACTS ......................................................................................... 13

CAMPUS ............................................................................................................ 13

Tauranga Services ............................................................................................. 13

ALARMS/HYDRANTS/EXITS ...................................................................................... 14

Location Map | BLOCK 1 ......................................................................... 14

Location Map | BLOCK 2 ................................................................................... 15





Location Map | THE HUB ................................................................................... 20

Location Map | THE LIBRARY ........................................................................... 21

EARTHQUAKE .............................................. 22

EARTHQUAKE PROCEDURES ................................................................................... 23

LOCKDOWN ................................................. 24

LOCKDOWN PROCEDURES ...................................................................................... 25

CIVIL DEFENCE ........................................... 27

Civil Defence ............................................................................................................ 28

BOP Civil Defence ............................................................................................. 28



Document History Version Date Author Approved By Comments

1.0 10 May 2002 SN Initial document created from BC Evacuation Procedures

2.0 October 2010 JK WP

3.0 August 2012 MW WP Document merged with fire and earthquake procedure manual from Bethlehem College

4.0 Oct 2015 JH WP General updates and clarity of design

4.1 Apr 2016 JH WP General Updates, in conjunction with WorkSafe template.

5 July 2016 JH WP Amendments made as agreed by WP, Head of Operational Services

7 August 2017 SB Floor warden updates, hub evacuation updates added.

NEXT VERSION: Lock down procedures will be reviewed and updated in consultation with Bethlehem College (BC).



FIRE



General Instructions for

all Staff and Visitors

If you discover FIRE 1. TURN ON THE NEAREST FIRE ALARM

2. EVACUATE

BTI Reception Staff phone

BUILD Option 1 | (1) 579 1896 or 021 470 838 Don Ackland

Option 2 | (1) 579 1797 or 021 470 839 Graeme Madison

3. FOLLOW STEPS BELOW…

If you hear FIRE ALARM

At all times, when you hear the fire bell treat it as a

genuine emergency - Fire Bell is a continuous alarm

If the power supply fails then the alarm will be indicated by continuous short blasts on a whistle.

1. Immediately leave the building by the nearest

safe exit

2. Do not stop to collect personal belongings

3. Do not use lift

4. Assemble at the Bethlehem College school

playing field adjacent to BTI campus

5. Remain at assembly area until the all clear is

given

ONSITE

SECURITY

Caleb Fyett

021 572 072



AFTER HOURS

Instructions

If you discover FIRE

Raise the alarm immediately using the nearest fire alarm 1.

Leave immediately by nearest safe exit 2.

If safe, check floor/building is clear of all personnel

Do not use lift 3.

Assemble at Bethlehem College school playing field adjacent 4.

to BTI

Phone 111 | Fire 5.

BTI ADDRESS | 24 Elder Lane. Bethlehem, Tauranga

Call from assembly point.

Do not hang up until told to do so by emergency service

Phone 6.

CHIEF FIRE WARDEN | Don Ackland 021 470 838

BTI | HEAD OF OPERATIONAL SERVICES | Wendy Pyne 021 022 3204

Report to Fire Service on arrival 7.

Do not attempt to re-enter the building until the Fire Service 8.

have given the ALL CLEAR.

If you hear FIRE ALARM

Leave immediately by nearest safe exit. Do not use lift 1.

[If safe, check floor/building is clear of all personnel]

Assemble at Bethlehem College school playing field adjacent 2.

to BTI

Report to Fire Service on arrival 3.

Do not attempt to re-enter the building until the Fire Service 4.

have given the ALL CLEAR.



AFTER HOURS

Instructions

Building Emergencies

Broken windows

Leaks

Severe weather concerns

Trees, garden

etc

Phone Building & Maintenance

021 470 838 | Don Ackland

Instructions

Security Emergencies

Suspicious Behaviour

Concerns

General

Security Manager – Campus Grounds

021 572 072 | Caleb Fryett



Fire Wardens ALL STAFF MUST BE ON HAND TO ACT AS A FIRE WARDEN.

PUT ON VEST, PICK UP CLIP BOARD AND FOLLOW INSTRUCTIONS

BTI FIRE WARDEN Sarah Bennett

1

Lower Ground Level

ADMIN

OFFICES &

RECEPTION

all areas

Helen Baker

Middle Ground Level Teacher Ed

OFFICE Block

Alaster Gibson

Upper Level

OFFICES /

LIFT /

MEETING

room

Peter Maslin

2

Lower Ground Level

CLASSROOM

& MEETING

Room

Clement Chihota

Upper Level Social Work

OFFICE Block

Clement Chihota

Middle Ground Level Counselling

OFFICE Block

Barbara Bulkeley

3

All classrooms and toilets all levels 3101 | 3102 | 3201 | 3301 | 3302

CLASSROOMS

Block

Katharina Boehm

or whoever picks up Floor Warden Pack

4

All classrooms and toilets all levels 4101 | 4202 | Culture room

CLASSROOMS

& CULTURAL

Room

Marion Sanders

or whoever picks up Floor Warden Pack

5

All buildings

LIBRARY &

COMPUTER

LAB

David Osman / or Librarian or

whoever picks up Floor Warden Pack

6

All rooms/toilets in building

STAFF ROOM,

OFFICES

Sarah Bennett

or whoever picks up

Floor Warden Pack.

HUB

All rooms/toilets in The HUB

THE HUB

Kelly Allan or whoever picks up

Floor Warden Pack.



Roles & Responsibilities

Floor Fire Wardens | Roles & Responsibilit ies

Pick up FLOOR WARDEN PACK and 1. PUT ON YELLOW VEST

These are located on the wall of each block.

If the nominated floor warden isn’t available, the first

available person to pick up the pack becomes the fire

warden.

Check all nominated areas are evacuated and clear 2.

Check all rooms, toilets, offices, and lifts in your allocated

area are empty of people

Close doors and windows (if it is safe to do so)

As each room is checked remove all yellow numbered cards 3.

from wall nearest the main door and stick this to the check

sheet in the floor warden pack

Instruct all occupants in your allocated area to leave THE 4.

building via the nearest safe exit

Watch for people with disabilities or others who may require 5.

assistance and appoint a suitable person to assist as necessary

Check every room is empty in your allocated area | Note the 6.

location of any person remaining in the building

Go to Assembly point – Bethlehem College School playing 7.

field adjacent to BTI

Report to the BTI Fire Warden | WEARING ORANGE VEST at 8.

the assembly area and confirm allocated areas have been

checked and cleared, and any issues.

Once the ALL CLEAR has been given collect back your Floor 9.

Warden check sheet and numbers and return them to correct

rooms.




| Roles & responsibili tiesEducators & Tutors

Instruct the students to follow the evacuation procedures 1.

Shut Doors and windows (if possible)

Evacuate the room you are teaching in

Take your class register with you

If you have a cell phone please bring to assembly area if

possible

Escort the students to the assembly point (Bethlehem

College school playing field adjacent BTI)

Exit by the nearest safest exit route (refer to emergency map

in each room)

Wait at Assembly point – Bethlehem College School playing 2.

field adjacent to BTI

Check all students are present and accounted for against 3.

class register

Report missing students to BTI Fire Warden (SLT 4.

Administrator) | WEARING ORANGE VEST

Do not allow students to return until BTI Fire Warden (SLT 5.

Administrator) gives the all clear.




Receptionist | Roles & Responsibilities

PUT ON 1. AND THE WHISTLE YELLOW VEST

CONTACT DON ACKLAND, BUILD - CAMPUS 2.

BUILD Option 1 | (1) 579 1896 or 021 470 838 Don Ackland

Option 2 | (1) 579 1797 or 021 470 839 Graeme Madison

IF TIME TAKE TO ASSEMBLY AREA 3.

PHOTO OF STAFF IN/OUT BOARD

VISITORS’ LOG BOOK

ROOM BOOKING TIMETABLE

FIRST AID KIT

Report to the BTI Fire Warden | WEARING ORANGE VEST at 4.

the assembly area and assist in accounting for staff and

students




BTI Fire Warden | Roles & Responsibilities

PUT ON ORANGE VEST AND WHISTLE 1.

GO TO ASSEMBLY AREA – TAKE UP POSITION 2.

CONFIRM FIRE SERVICE HAS BEEN NOTIFIED | CALL 111 3.

BTI ADDRESS | 24 Elder Lane. Bethlehem, Tauranga

SUPERVISE EVACUATION 4.

CHECK STAFF & STUDENTS ACCOUNTED FOR 5.

GATHER REPORTS FROM FLOOR WARDENS

Tick off FIRE WARDENS – use list on page 3

Check each floor tally sheet has appropriate yellow

square indicating each room has been checked

MEET RECEPTIONIST

Work with receptionist to check photo of Staff In/Out

Board

Check all students are accounted for

REPORT TO OFFICIALS 6.

CHIEF FIRE WARDEN | Don Ackland or delegate

HEAD OF OPERATIONAL SERVICES | Wendy Pyne or

delegate

REPORT TO FIRE SERVICE ON ARRIVAL 7.

Advise any people in harm

Advise any issues

Take instructions

Wait for all clear

ONCE INSTRUCTED – GIVE ALL CLEAR TO STAFF/STUDENTS 8.

ADMIN – Log in Fire Warden’s Log Book9.



EMERGENCY

CONTACTS

CAMPUS

NOTE YOU MUST DIAL 1 FROM ALL BTI PHONES FOR A LINE OUT

Contact Details

Head of Operational

Services

Wendy Pyne MOBILE |021 0223 2024 DDI | 562 2901

BTI Fire Warden

SLT Administrator

Sarah Bennett MOBILE | 027 406 8048 DDI | 562 2904

BTI Reception

Maree Wilson DDI | 0

DDI | 0800 BETHLEHEM DDI | 562 2902

CAMPUS FIRE

WARDEN

Don Ackland DDI | -1- 579 1896 MOBILE | 021 470 838 Graeme Madison DDI | -1- 579 1797 MOBILE | 021 470 839

Onsite Campus

Security

Caleb Fyett 021 572 072

Tauranga Services

Contact Details

EMERGENCY

FIRE | POLICE |

AMBULANCE

Environmental Water & Sewage

Poisons & Hazardous Chemicals

Railway

Rescue

Dial 111 111 TEXT (hearing impaired) Stay on the line

Healthline

0800 611 116 If it’s a medical issue and you’re not sure it’s an emergency, call Healthline for advice on 0800 611 116.

Tauranga Community

Constable

PHONE | 07 577 4300 11 Monmouth Street, Tauranga

POWER

DIAL 111 0800 POWERCO 0800 769 372

GAS

DIAL 111 GENESIS | 0800 300 400

MERCURY | 0800 2 328 587 NOVA | 0800 66 82 42 POWERCO 0800 111 848

Tauranga Hospital 07 579 8000

Is it an emergency? Examples: chemical spill or fire medical emergency someone is badly injured or in

danger there’s a serious risk to life or

property A crime is being committed

and the offenders are still there or have just left

you've come across a major public inconvenience, like trees blocking a road

it's happening now or has just happened. If you’re not sure, but still

worried, call 111,and ask. The operator will help you work out what to do.



ALARMS/HYDRANTS/EXITS

Map | BLOCK 1 Location

BLOCK 1ADMIN &

TEACHER ED

OFFICESLOWER LEVEL

– ADMIN BLOCK

ADMIN OFFICES

LOWER LEVEL

Reception

ADMIN &

ECE

OFFICES

TOP

LEVEL

TEACHER ED. STAFF OFFICES

= fire alarm

= fire hydrant

= fire hose

124 125

126 127

128

123 122 121

130

131

132

133 134 135

136

111

112

113

114 115



Alarms | Hydrants | Exits

Location Map | BLOCK 2

BLOCK 2COUNSELLOR ED,

OFFICES &

TEACHING ROOM

COUNSELLOR ED STAFF OFFICES

STAFFROOM STORAGE

LOWER

LEVEL

= fire alarm

= fire hydrant

= fire hose

COUNSELLOR

ED STAFF

OFFICES

213

212

211

234

233 232

231235

221 222 223

224225

226228

227





3302

BLOCK 3TEACHING ROOMS

– 3101,3102,

3201,3301,3302

3102 3101

3301

3201

3302

= fire alarm

= fire hydrant

= fire hose

321

333

331

332

311 312





BLOCK 4TEACHING ROOMS -

4101, 4201, 4301

4101

4301

4201

= fire alarm

= fire hydrant

= fire hose411

421

431





BLOCK 5 COMPUTER LAB

AND STUDY ROOM

- 5101,5102

5101

5102

= fire alarm

= fire hydrant

= fire hose

502

501





BLOCK 6 STAFFROOM

Institutional admin

Finance

Dean

Head of Operations

Foyer

Foyer

Finance

Koru Lounge (Staff Room)

Head of Operational Services

Meeting Room 3 IT

Courtyard

Courtyard

Dean

Institutional Admin




Location Map | THE HUB

KITCHEN

= fire hydrant

THE HUB

LOUNGE

DOWNSTAIRS

UPSTAIRS

124

701

705

703

704

710

712

711




Location Map | THE LIBRARY

THE LIBRARY

COMPUTER

LABS

= fire alarm

= fire hydrant

= fire hose

601

602603

604



EARTHQUAKE



EARTHQUAKE

PROCEDURES

KEEP CALM 1.

DROP | COVER | HOLD 2.

INSIDE

Move no more than a few steps

Take cover under a sturdy desk or table or door frame

Hold onto furniture legs, with your face down and knees tucked

under.

If no sturdy table/furniture/door frame

Drop to knees – away from windows

Keep knees together

Clasp hands firmly behind head (bow head)

Bury face in arms. Protect head, eyes closed

If windows cannot be avoided, turn away from glass!

OUTSIDE

If you are outside, move away from buildings, trees, streetlights,

and power lines, then DROP, COVER and HOLD. Stay there until

the shaking stops.

STAY IN HOLD POSITION UNTIL SAFE TO MOVE 3.

In an earthquake everyone is to remain in the building until the

shaking has stopped and/or the ALL CLEAR is given by staff. Stay

indoors till the shaking stops and you are sure it is safe to exit. In

most buildings in New Zealand you are safer if you stay where you

are until the shaking stops.

LISTEN FOR BTI FIRE ALARM, EVACUATE BUILDING, PROCEED TO

ASSEMBLY AREA (BETHLEHEM COLLEGE SPORTS FIELD)

Look around you now and identify a safe place!



LOCKDOWN Highest state of readiness activated when violence is occurring or is

imminent on campus.

A LOCK DOWN is an emergency safety procedure in which faculty, staff

and students lock down their classroom or office to prevent the

entrance of an armed or violent intruder or active shooter. A lockdown

occurs when occupants of campus buildings are directed to remain

confined to a room/area with specific procedures to follow regarding

locking of doors, closing of windows/shades, barricading, seeking cover,

etc. Lockdowns necessitate a law enforcement response and

immediate intervention.



LOCKDOWN

PROCEDURES

If you hear an INTERMITTENT RINGING OF THE ALARM 1.

IF INSIDE: 2.

TAKE COVER | STAY LOW

STAY AWAY FROM DOORS AND WINDOWS

(IF SAFE) STAFF CHECK ADJOINING ROOMS FOR STUDENTS. 3.

MOVE STUDENTS TO AN UPSTAIRS CLASSROOM OR SAFEST

OPTION.

DOORS AND WINDOWS TO BE LOCKED AND ONLY OPENED TO 4.

STAFF AND STUDENTS SEEKING SAFETY, MANAGEMENT OR

POLICE, or when emergency services advise you to leave the

room. No students to leave the building unless attended by staff

member (except if the room becomes unsafe (fire).)

BARRICADE DOORS WITH FURNITURE | Draw curtains, close 5.

blinds, turn off lights, turn off electrical equipment.

STUDENTS 6.

ALL CELL PHONES TO BE HANDED TO STAFF

REMAIN QUIET

SHUT OFF ALL AUDIO VISUAL EQUIPMENT

PRAY FOR THE SITUATION

DO NOT ENGAGE WITH ANY SOCIAL MEDIA (PHOTOS/POSTS

ETC)

STAFF 7.

TAKE ROLL AND LIST ANY MISSING OR ADDITIONAL STUDENTS

IN ROOM

Use means to communicate with authorities/staff as directed

(text, piece of paper to window)

LOCK DOWN WILL REMAIN IN PLACE UNTIL RELEASED BY 8.

MANAGEMENT OR POLICE

If you are outside

DO NOT GO INTO BUILDING 9.

Go as far away from buildings/site as possible, take as many

people as possible. Remain quiet.

Do not post to social media



On release

ALL STUDENTS GO TO TE KOHAO (CULTURAL ROOM) FOR 1.

DEBRIEF

Rolls will be taken

Dean will address staff/students

COUNSELLING / VICTOR SUPPORT will be offered as required. 2.

MEDIA 3.

Refer all media enquiries to Strategic Leadership Team (via

Head of Operational Services



CIVIL

DEFENCE


Civil Defence

BOP Civil Defence

Bay of Plenty Regional

Council

Tauranga City Council and the Western Bay of Plenty District Council have a combined emergency management

office. It is situated at the offices of Tauranga City Council, 91 Willow Street, Tauranga.

Tauranga City Council

Email: [email protected] Phone: +64 7 577 7000

Service Centre: Monday - Friday 8am - 5pm (except Wednesday 9am - 5pm) Call Centre: 24/7

Western Bay of Plenty

District Council

Address: 1484 Cameron Road, Greerton, Tauranga Phone: 07 571 8008 or 0800 926 732 Email: [email protected]

See more at: http://www.tauranga.govt.nz/council-a-z/civil-defence-emergency-management.aspx#sthash.cJxvMP8C.dpuf

What should I do in an emergency? 1.

Tune into one of the local radio stations to receive up-to-date

messages and information. The radio notices will tell you what to

do and where to go - whether you should stay at home or

to evacuate to a Reporting Centre.

The Bay of Plenty Civil Defence Emergency Management 2.

Group website will be updated regularly with information

as an emergency situation develops.

Reporting Centres 3.

The Reporting Centres in an emergency are primary and

intermediate schools, which is where people would go if advised to

evacuate.

If the emergency is of a serious nature then Welfare Centres will

be opened to provide basic services to the community during an

emergency or Civil Defence event. The location of these centres

will be publically advised at the time of the emergency and may

vary depending on the nature of the situation.

http://www.envbop.govt.nz/

http://www.envbop.govt.nz/

http://www.tauranga.govt.nz/council-a-z/civil-defence-emergency-management.aspx

mailto:[email protected]

http://www.westernbay.govt.nz/

http://www.westernbay.govt.nz/

mailto:[email protected]

http://www.tauranga.govt.nz/council-a-z/civil-defence-emergency-management.aspx#sthash.cJxvMP8C.dpuf

http://www.tauranga.govt.nz/council-a-z/civil-defence-emergency-management.aspx#sthash.cJxvMP8C.dpuf



emergency evacuation · pdf fileclement chihota upper level social work office block clement...

Documents