Emergency Management Emergency Management Task ForceTask Force

(EMTF)(EMTF)OverviewOverview

Dr. Sandra FlakeProvost, University of West Florida

Chair, EMTF

Board of GovernorsBoard of Governors

State University System of FloridaState University System of Florida

June 22, 2006

Task ForceTask ForceCharge & ActivitiesCharge & Activities

• Hurricanes• Other Emergencies

Pandemic Acts of Terrorism Natural Disasters Technological Disaster/Failures

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida

SUS State of PreparednessSUS State of Preparedness•Emergency Operations Plans•Continuity of Operations Plans•National Incident Management System (NIMS) Compliance

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida

Recommendations Under Recommendations Under ConsiderationConsideration

• Procurement Agreements Across the SUS

• Full Time Emergency Management Position Per Institution

• Off-site Information Technology Management

• Property Self-Insurance Program Evaluation

• An Emergency Management Trust Fund

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida

Procurement Agreements Procurement Agreements Across the SUSAcross the SUS

•Master contracts for post-storm activities will ensure best price (avoid price gouging) and service, i.e., debris removal, roofing, drywall, hazard mitigation and after storm assessment.

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida

Full-time Emergency Full-time Emergency Management PositionManagement Position

•A fulltime position at each university dedicated to emergency management is needed due to:

the increased demand to anticipate and respond to emergencies;

to better ensure the safety and welfare of the university community and its facilities; and;

additional requirements at federal, state and local levels to better coordinate responses to emergencies.

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida

Off-site Information Off-site Information Technology ManagementTechnology Management

•The backup of critical operational data will be housed at designated locations beyond the regional location of the universities.

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida

Property Self-Insurance Program EvaluationProperty Self-Insurance Program Evaluation2004 & 2005 Hurricane Season 2004 & 2005 Hurricane Season

Weeks until PaymentWeeks until Payment

0 10 20 30 40 50 60 70 80

FAMUFSU

USFFIU

NCFFGCU

UWFUF

FAUUCF

UNFSUS

FEMA$10.8Million

Risk Mgt$3.2Million

Total Impact$47.2 million

$4.9 Million Appropriation

to UWF not shown

One year

2004 & 2005 Hurricane Season 2004 & 2005 Hurricane Season Financial Impact - $47.2 Financial Impact - $47.2

Million Million

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida

BalanceFEMARisk MgmtState Appropriation

$28.2 Million

$3.2 Million

$10.8 Million$4.9

Million

Emergency Management Emergency Management Trust FundTrust Fund

•Allowing universities to access funds immediately and get damaged facilities

up and running. •Universities will return funds upon receipt of insurance funds, including Federal Emergency Management Agency (FEMA) disbursements.

Board of Governors, State University System of Board of Governors, State University System of FloridaFlorida