Simplify SchedulingImproved Building Performance & Scheduling Productivity with EmergingSoft Solutions

Microsoft Outlook, Digital Signage, CAFM, Mobile Device & Web

EmergingSoft

Enterprise scheduling solutions that improve employee productivity, maximize space

utilization, provide visibility, reduce energy and optimize building performance

Simplify Scheduling

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EmergingSoft Overview

Microsoft Exchange/Outlook integrated, CAFM, mobile device, signage & web based scheduling solutions

Headquarters North America International

Singapore/Europe/Australia Support/Sales Development

Microsoft Gold Partner CAFM Resources Partner

Conference Room/Offices Equipment Video Conference

Service Request HVAC/Lighting Catering

Work Orders 3rd Party Integration EvolveFM Floor Plan

Microsoft Exchange RMB TMS/Cisco Digital Signage

EmergingSoft Options1. Microsoft Exchange Synchronization

Leverage current use of Microsoft Exchange, Outlook or 3rd party scheduling tool No scheduling behavior changes required MeetingPlanner bridge with Microsoft Exchange

Conference Room Signage EvolveFM Floor Plan Lobby Signage

2. MeetingPlanner Enhanced Microsoft Outlook and Web Scheduling Microsoft Outlook, web, digital signage and mobile device scheduling MeetingPlanner enhanced scheduling capabilities with signage

Powerful reporting, notification services and work-flow 3rd party integration

Room/Office Scheduling Equipment Scheduling Catering

Visitor Management Video Conference/TMS EvolveFM Floor Plan

Facilities Management HVAC/Lighting/Security Digital Signage

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Common Scheduling RequirementsMicrosoft Outlook, Web, Mobile Extension of Microsoft Outlook, mobile device & web

Self Service/Controlled Single, multiple location & recurring meetings

Digital Signage & Visibility EvolveFM Floor Plan/Room Signage/Wayfinder Integration Real time, interactive and non-interactive Check-in/Check-out and extend meeting

Centralized Management Restricted, Private & Available settings Approve, deny & modify based on user profiles Business rules and permissions

Powerful Search & Availability Search or view by capacity, attributes, location & more Resource schedule views Conflict management

Notification & Work Flow Portable equipment, catering, facilities services, video & more Real time notification, reminders & work flow

Change Management Outlook, OWA, mobile & web reservation change option Automatic reservation conflict management & notification

Business Intelligence Utilization, job tickets, reservation, facility & inventory reporting Custom reporting on demand

Access Outside calendar access – all or identified rooms Interactive and non-interactive

Integration Integrate with HVAC/Lighting/Security for reduced energy and costs Visitor, video conference and more Multilingual support

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MeetingPlanner Advantage MeetingPlanner is the #1 Outlook integrated,

mobile & web scheduling solution available Ease of Use

#1 Outlook integration – 2003, 2007, 2010, Office 365 and 2013

Web, Mobility, Signage & OWA support Flexibility

Rooms, equipment, services Integration with Cisco, Tandberg, BT & CAFM

Resources Building/HVAC/Lighting

Ease Management Real time work flow and notification Centralized management Utilization, analytics and custom reporting

Support Unmatched customer care and support

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Outlook Integration

MeetingPlanner Microsoft Outlook integration Easy to use and familiar

Outlook interface Filter your search by location,

attributes, equipment and more

View room details, floor plans and images

Outlook/Exchange Versions Office 365 2013 2010 2007 2003

Managed Scheduling

Centralized Scheduling Publish free/busy information

to centralized schedulers with scheduling capabilities

Create custom groupings of rooms

Set space in Private, Restricted or Available status

Set room status Open, Pending Cleaning,

Setup Required Color code reservations Publish free busy information

for all or select rooms to general population

Daily, Weekly and Monthly views

Floor Plan Integration EvolveFM/Generic Floor Plan

Building Floor Color code reserved and open space Point and click to open MeetingPlanner

Authenticate and reserve or request

EmergingSoft Digital Signage

Conference Room Digital Signage Interactive/Non-Interactive Typically 8-15 Inch Commercial/iPad/Samsung Corporate, healthcare, higher

education, convention centers Microsoft Exchange, Outlook &

MeetingPlanner

Large Format Digital Signage Non-Interactive/Interactive Multiple data sources/Wayfinder Player and content management

software driven Typically 30+ inch screens Retail, corporate, higher education,

convention centers, airports, hotels, more….

Sign OptionsOptions:•Interactive•Non-Interactive•Walk up Kiosk•Custom Graphics•Custom Frame•Large Format

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MeetingPlanner Mobility

MeetingPlanner Mobile Device Easy to use and familiar Web

Interface Quickly find available rooms Automatic notification to

room owner and meeting organizers

Import into Outlook account

Equipment/Services

Equipment can be reserved with or without a room reservation Part of a room attribute Free standing reserved resource

Automatic equipment delivery notification email work flow notification for support teams

Services can be in multiple categories AV Catering Fleet cars/parking Room setup More…

Managed Scheduling

Centralized Scheduling Request rooms via Microsoft Outlook

using MeetingPlanner Request rooms in MeetingPlanner

web Request rooms using custom form for

central team analysis and final booking

Name Department Contact Other custom fields

Drag and Drop updates Access to MeetingPlanner reservation

editor Hide subject and organizer

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Web Schedule View MeetingPlanner Web Schedule View

Easy to use and familiar Web Interface Quickly view available rooms Point and click scheduling Drag and drop change management Automatic import into Outlook account

Reporting & Management

Centralized Scheduling Administration Access

Equipment Delivery Room Setup Catering

Reporting Reservation Reports Billing Invoice Report

Email: MattQ.TestUser1@emergingsoft.com Building Name: Headquarters

User Department Name: Delivery Time: 4/6/2013 8:30 AM

Client Matter: 432234 Reservation Time: 4/6/2013 8:15 AM

Vendor Name: Sunset Catering 4/6/2013 10:15 AM

Tracking Number: 38-54-20110330154219 Meeting Time: 4/6/2013 8:30 AM

Attendees: 10 4/6/2013 10:00 AM

Room Setup: Conference

Instructions: Large client coming in for sales meeting. Require nice flatware and glasses. No peanuts.

Please set the table up for conference room style. I will need room for my training unit and two laptops. Please have the room ready before the meeting starts.

Food Item Name Food Item Qty Food Item Price Subtotal

Snack Pack - Chips and Cookies

5 $1.50 $7.50

Iced Tea 10 $1.25 $12.50

Soda 10 $1.00 $10.00

$30.00

Reporting & Management

Centralized Scheduling Additional Samples

Service Invoice Report Measure Utilization and

workflow

Emerging Soft 6365 Carlson DriveEden Prairie, MN 55346

Date3/15/2013

Bill To:Matt Quinnmatt.quinn@emergingsoft.comBilling Code 44202-994Reservation ID 77432

Meeting Details:Room Name Reservation Start Date Start Time End Time Total Hours Hourly Rate Total Fee Instructions Setup

Badger Room 3/18/2013 9:00 AM 10:00 AM 1 $ 150.00 150.00$ Please have the room ready for the HR Meeting. Conference Style

A090 3/18/2013 9:00 AM 11:00 AM 2 $ 200.00 400.00$ NA NATOTAL 550.00$

Equipment Name Reservation Start Date Start Time End Time Total Hourly Rate Total Fee Instructions Delivery - Room NameSony Laptop Computer 3/18/2013 9:00 AM 10:00 AM 1 $ 50.00 50.00$ NA Badger RoomTOTAL 50.00$

Catering Details:Reservation ID Delivery Date Delivery Time Food Item Quantity Cost Total Instructions Delivery Room

77432 3/18/2013 9:00 AM Coffee 5 1.00$ 5.00$ Deliver to front of room Badger Room77432 3/18/2013 9:00 AM Tea 5 1.00$ 5.00$ Badger Room77432 3/18/2013 9:00 AM Pastries 20 0.50$ 10.00$ Badger Room

TOTAL 20.00$

Reservation Total FeesMeeting Room Fees 550.00$ Equipment Fees 50.00$ Catering Fees 20.00$ Total 620.00$

Remit To:

Emerging Soft 6365 Carlson DriveEden Prairie, MN 55346AR

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Reservation Administration MeetingPlanner Web Administration

- Facilities - Visitors - Reporting - Equipment - Catering - Video