emld calling notice agm 2013

7/27/2019 EMLD Calling Notice AGM 2013

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Ethnic Minority Liberal Democrats

EMLD AGM Calling Notice 2013

The next AGM is to be held:

Saturday 23rd November 2013 at 11.30am at the

Liberal Democrat HQ, 8-10 Great George Street, Westminster, London, SW1P 3AE

EMLD CALLING FOR NOMINATIONS 2013

The AGM will also include the ballot or the new Executive, job descriptions or which are attached.

EMLD will be electing:

Chair

3 Vice-Chairs

Secretary

Treasurer

Membership/ data SecretaryUp to 7 Ordinary Executive Member

Honorary President

Up to 6 Honorary Vice-Presidents

All posts are subject may be considered or Job Share. The Annual General Meeting may decide that

the posts o Secretary and Membership Secretary be combined and/or that either o these posts or

the combined post be combined with that o Treasurer.

Under the constitution o EMLD we are only able to issue the ballot paper to members in person at

the AGM. I you require special arrangements, e.g. or Postal or Proxy Ballots, please contact theReturning Ocer urgently.

Close o Nominations: Saturday 16th November 2013 at 12 noon

Returning Ocer, October 2013

Any queries should be sent to: [email protected]

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Timetable or Elections 2013

The ollowing is the timetable or the EMLD elections, based on the provisions in the

Constitution:

Call or Nominations ocially open Wednesday 16th October 2013 at 12 noon

Close o Nominations Saturday 16th November 2013 at 12 noon

Circulation o Maniesto Booklet Saturday 16th November 2013

I there are more nominations than positions, we will then move to a ballot. I you are unable

to attend the AGM and wish to use a postal or proxy ballot you must have inormed the return-

ing ocer by the 16th November 2013.

Annual General Meeting

Saturday 23rd November 2013 at 11.30amHustings (i required)

Close o Ballot (i required) - at the close o the AGM

Announcement o results

This shall be done as soon as practicable ater the close o Ballot. Complaints about the con-duct o the count must be no more than 48 hours ater the declaration o the result. Any other

complaint must be submitted beore the opening o the ballot box(es).


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Nomination Form

You may print and post this nomination orm, however you are advised to ensure plenty otime or delays caused by posting and are advised to scan and email it the Returning Ocer.

The deadline or return o this Nomination Form is: Saturday 16th November 2013 at Noon.

Please use the subject line: EMLD Election 2013

The Returning Ocer is Allan Siao Ming Witherick. His email is: [email protected]

For your nomination to be valid your proposer and seconder MUST email their agreement

to the Returning Ocer beore the close o nominations. The easiest way is to CC them in

your nomination email to the Returning Ocer asking them to Reply All and conrm theirwillingness to support you.

Forename:

Surname:

Commonly known as:

Party membership number:

Main postal address:

Address (cont) & Postcode:

Telephone number:

Mobile telephone number:

e-mail:

I consent to be nominated or the post o:

Signature o candidate:

Proposers name:

Proposers membership number:

Seconders name:

Seconders membership number:


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Job Descriptions or EMLD Ofcers

The ollowing give an example o some, but not all, o the tasks undertaken by members o the

executive with dened roles.

Chair

Chair Meetings

Keep in touch and direct the activities o the EMLD

Links EMLD to other parts o the Party

PPERA responsibilities (jointly with Treasurer)

Make sure decisions are turned into actions

Provide leadership in ullling the Development Plan

Vice Chairs (3)

Deputises or the EMLD Chair as and when required

Secretary

Agendas, venues and minutes o meetings

Diary o EMLD Events

Advises rest o party who Ocers and Conerence Reps are Ensures EMLD keeps to its Constitution

Provides content or Newsletter

Treasurer

Prepares budget

Keeps accounts and records as required by PPERA

Donation reports

Advises on Fund-raising programme

Campaign Expenditure return

Membership/ Data Secretary

Organised and run membership recruitment and renewal campaigns

Ensure that the EMLD has a wide range o social and political activities to acilitate member

retention

Ensure that there are regular members newsletters

Acts as Data Ocer responsible or all Membership Data

Liaise with Membership Services

Ensures that changes to members data are passed on promptly

Ensures EMLD complies with Data Protection Act


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EMLD Election Regulations

The ollowing extracts rom the EMLD Constitution, cover the elections process. I standing or

election, or i you have a query, please reer to the ull EMLD Constitution.

1.8 All contested elections shall be held by secret ballot and the single transerable vote.

1.9 Nomination orms or all posts must be available on the website and to applicants not less

than 30 days beore the date o the AGM. The deadline or the receipt o nominations shall beseven days beore the date o the AGM.

1.10 Each candidate must be nominated and seconded by members o the Ethnic Minority

Liberal Democrats. To be eligible to stand, a candidate must, at the date nominations close, be

a ully paid-up member o the Party. Each candidate must provide their written consent to serve

i elected.

1.11 Each candidate may provide a personal statement o no more than 100 words or

circulation in the event o a contested election. No candidate may incur, or directly or indirectly

authorise or cause to be incurred any urther expenses on campaigning at any time beore orater the close o nominations; nor may they use e-mail, e-groups, cix conerencing, or websites

during these elections to promote their candidacy; nor may they carry out any activities during

the election period which may be viewed as treating.

1.12 In the event o a contested election, copies o the personal statements o all candidates

involved shall be circulated to members no less than 7 days beore the AGM. Ballot papers

shall be distributed to members present in person at the AGM.

1.13 During the ballot period, no candidate, other than with the express permission o the

Returning Ocer, may communicate with members concerning the aairs o the Ethnic Minority

Liberal Democrats and the membership list will be regarded as condential and may not bereleased or used by any candidate or the purposes o the election.

1.14 Ballot papers must be returned either to the Returning Ocer by the end o the AGM, and

the count shall be conducted immediately ater the AGM.

1.15 Any dispute in the interpretation o these Regulations, or any appeal against any decision

o the Returning Ocer, shall be reerred to the Honorary President, whose decision shall be

nal.


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2.4 Postal ballots shall be available upon request to any member, during the period o advance

postal voting. Members who have voted in the postal ballot shall not be entitled to vote at the

EMLD General Meeting. They shall also have the option to cast a proxy vote i the Returning

Ocer in consultation with the EMLD Executive sees t.

2.5 The Steering Committee shall, in consultation with the EMLD Executive, set the date or the

close o poll, which shall be at the relevant EMLD General Meeting, and the times during which

the ballot shall be open at the General Meeting, which may span days i held at Federal or other Party

Conerence.

2.6 The Returning Ocer, in consultation with the EMLD Executive, shall set the date or the

declaration o the result. This shall be no more than 7 days ater the close o poll, unless thereare complaints outstanding, in which case the result will be declared as soon as possible ater

the resolution o the complaint.

6. Election Ofenses

6.1 It shall be an election oense to:

(a) Threaten, bribe or impersonate the Returning Ocer, Deputy Returning Ocer(s), ballot box scru-

tineers, or any other ocial involved in the running o the election,

(b) Breach any provision o the EMLD Constitution or Standing Orders,

(c) Disrupt the smooth running o the election and/or the count,

(d) Threaten, bribe, harass any voter, or impede their ability to vote reely and secretly,

(e) Submit alse inormation to, mislead, or obstruct the Returning Ocer or Elections Tribunal,

( ) Infuence the voting decisions o others within a designated area o the ballot box,

(g) Attempt to commit any electoral oense.

emld calling notice agm 2013

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