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© 2016 ELLUCIAN. © 2016 ELLUCIAN.

Enabling SDBOR’s Goals Standardization, Optimization, Modernization

Cindy Martini, Director Strategic Solutions Sue Stern, VP Operations

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1 SDBOR Project Goals

2 Proposed Approach

3 Implementation Services

4 Project Governance

5 Software and Maintenance Pricing & Cost Savings

6 Questions

Agenda A

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SDBOR Project Goals

Standardize

• Standardize on a single technology platform, leading to lower total cost of ownership

• Standardize user experience

Optimize

• Extend functionality currently available to drive outcomes and efficiencies

Modernize

• Eliminate customizations that are complicating upgrades to modern software

Student Success

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Project Considerations

Efficiency

SDBOR goal is to implement standard, baseline configuration across institutions.

Banner Knowledge

SDBOR has staff knowledgeable on the functional and technical aspects of the Banner solutions

Strong Partnership

Partners with SDBOR for 20 years, Ellucian understands your unique environment and business requirements.

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Proposed Approach

Project Governance

Drive adoption and standardization

Manage project quality

Minimize project risk

Manage communications and change

Define Future State

Define requirements aligned with Ellucian best practices, assuming no customizations and a MEP environment.

Drive change across campuses in light of Banner XE and functional enhancements

Solution Deployment

Design, configure, test, and deploy Banner Student and Financial Aid in alignment with defined future state

Deploy modern technology, including Banner XE

Deploy new, integrated solutions including DegreeWorks

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Solution Area High Level Approach

Banner Student / FA • 100% shared service model; • A single configuration and business process • Baseline functionality only (including XE) • Standard data migration services

Degree Works • 100% shared service model; • A single configuration and business process • Scribing for Undergraduates

Finance / HR XE Services • Support deployment of Finance/HR XE

Document Management / Luminis / Mobile

• SDBOR extends current configuration to support Student/FA/AR

Technical Architecture • Advisory level services only

Database Administration / Identity Management

• SDBOR provides all additional DBA and Identity tasks during implementation

Implementation Services

Implementation Services: $1,884,228

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• SDBOR has requested additional services support during the data

migration process to mitigate risk and support their data complexities.

Additional Optional Data Migration Support

Proposed Additional Services Proposed

Hours

Data Migration Assessment • Detailed assessment of current data and environment.

60 hours

Colleague Legacy Extract Advisory Services • Proposed hours may adjust based on results of assessment

service.

350 hours

Additional Optional Data Migration Services: $73,800

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Proposed Timeline

Define Requirements

2017 2018 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Banner Recruitment / Admissions (Banner XE)

Accounts Receivable

Registration / Records

Advising (DegreeWorks)

Financial Aid

Project Management & Governance Kickoff Close-Out

Extend Current Solutions (Luminis, Doc Mgmt, Mobile)

NOTES:

• Financial Aid ISIR pull n

February / March per historically

traditional model.

• Banner Recruitment /

Admissions usage would begin

in December.

• Approach dependent on desired

start date.

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Ellucian Regional VP Services

(Wesley Matthews)

System-Wide Steering

Committee

System-Wide Executive Sponsor

Ellucian Regional Delivery Dir.

(Kevin Jones)

Executive Leadership

Executive Team

Product Management

R&D

Support Services

Ellucian Extended

Team

Project Governance and Alignment

Coordinated Implementation Team

Alignment of SDBOR and Ellucian Teams is foundation of strong governance model.

Ellucian

SDBOR

Ellucian Program Manager

System-Wide Project Director

Campus Project Admins / Mgrs

Cro

ss In

stitu

tion

P

roce

ss T

eam

s

Tech

nica

l Te

ams

Implementation Team Lead for each

Business Area

Dat

a M

igra

tion

Team

s

Sub

ject

Mat

ter

Exp

erts

Tech

nica

l C

onsu

ltant

s

Dat

a M

igra

tion

Con

sulta

nts

Implementation Team Lead for each

Business Area

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Software and Maintenance Pricing & Cost Savings

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Questions

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enabling sdbor’s goals · banner xe and functional enhancements . solution deployment . design,...

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