enabling usersandinstallingofficecommunicator2007

Enabling Users and Installing Office Communicator 2007

Microsoft® Virtual Labs


Table of Contents

Enabling Users and Installing Office Communicator 2007 ...................................................... 1

Exercise 1 Enabling and Configuring Users for Office Communications Server 2007 ................................................. 2

Exercise 2 Installing and Configuring Office Communicator 2007 .............................................................................. 4

Exercise 3 Using Office Communicator 2007 ............................................................................................................... 5


Page 1 of 7

Enabling Users and Installing Office

Communicator 2007

Objectives After completing this lab, you will be better able to:

� Enable and configure users for Office Communications Server 2007.

� Install Microsoft® Office Communicator 2007.

� Configure Office Communicator 2007.

� Describe the Presence Grouping Feature of Office Communications Server

2007.

� Use Office Communicator 2007.

Note: This lab focuses on the concepts in this module. As a result, it may not

comply with Microsoft security recommendations.

Scenario Now that you have installed Office Communications Server 2007 in your

environment, you want to deploy Office Communicator 2007 to your clients.

You will now install Office Communicator 2007, configure the clients, add

contacts, and test connectivity.

Estimated Time to Complete This Lab

60 Minutes

Computer used in this Lab SMBEX01

OCSVista

B3OCS01


Page 2 of 7

Exercise 1 Enabling and Configuring Users for Office Communications Server 2007

Scenario In this exercise we will enable users for Office Communications Server 2007. We will demonstrate two ways of

configuring users, first we will use Active Directory Users and Computers and then use the Office Communications

server Administrative Tools console.

Tasks Detailed Steps

Complete the following

task on:

SMBEX01

1. Log on to the

SMBEX01 Virtual

PC

a. On SMBEX01, at the logon screen, press and hold the right ALT key and then

press DELETE.

Note: In Virtual PC, to simulate pressing CTRL-ALT-DELETE in order to log on or

open Task Manager, press the DELETE key and the ALT key to the right of the

spacebar.

Note: Click OK to any prompts regarding any services that fail to start, and then

review Services to verify that all have started successfully.

b. Log on to the NWTRADERS domain as Administrator with a password of

P@ssw0rd.

c. After startup ensure that the following services are running by clicking on Start,

Control Panel, Administrative Tools, Services (make sure ALL Microsoft

Exchange services are running even if they’re not listed here):

• Microsoft Exchange Unified Messaging

• Microsoft Exchange Transport Log Search

• Microsoft Exchange System Attendant

• Microsoft Exchange Speech Engine

• Microsoft Exchange Service Host

• Microsoft Exchange Search Indexer

• Microsoft Exchange Replication Service

• Microsoft Exchange Mailbox Assistants

• Microsoft Exchange Mail submission

• Microsoft Exchange Information Store

• Microsoft Exchange File Distribution

• Microsoft Exchange EdgeSync

• Microsoft Exchange Anti-spam Update

• Microsoft Exchange Active Directory Topology Service

Complete the following 2

tasks on:

B3OCS01

a. On B3OCS01, at the logon screen, press and hold the right ALT key and then

press DELETE.

b. Log on to the NWTRADERS domain as Administrator with a password of

P@ssw0rd.


Page 3 of 7


2. Log on to the

B3OCS01 Virtual PC

Note: Click OK to any prompts regarding any services that fail to start, and then

review Services to verify that all have started successfully.

c. After startup ensure that the following services are running by clicking on Start,

Control Panel, Administrative Tools, Services (if a service is not running,

right-click on service and choose Start):

• Office Communications Server Audio/Video Conferencing

• Office Communications Server Front-End

• Office Communications Server IM Conferencing

• Office Communications Server Telephony Conferencing

• Office Communications Server Web Conferencing

3. On B3OCS01,

enable users for

Office

Communications

Server 2007 using

Microsoft Active

Directory® Users and

Computers

a. On B3OCS01, click Start, and then click Run.

b. To open Active Directory Users and Computers, in the Run dialog box, type

dsa.msc and then click OK.

Note: We need to enable users within the Information Technology OU for

Communications and assign them to an Office Communications Server or Pool.

c. In Active Directory Users and Computers, in the left pane, expand

nwtraders.com, right-click Information Technology, and then click Enable

users for Communications Server.

Note: You can only enable and configure users for communications using Active

Directory Users and Computers from your OCS installation or from a computer that

has the OCS Administrative Tools installed.

d. On the welcome page, click Next.

e. On the Select a Pool page, verify that B3OCS01.nwtraders.com is selected in the

drop-down list, and then click Next.

Note: This associates these users with our B3OCS01 OCS pool.

f. On the Specify Sign-in Name page, verify that Use user’s email address is

selected, and then click Next.

g. On the Enable Operation Status page, click Finish.

h. Close Active Directory Users and Computers.

4. On B3OCS01,

configure users using

Office

Communications

Server 2007

Administrative Tool

a. On B3OCS01, click Start�� Administrative Tools�� Office Communications

Server 2007.

b. In the Administrative Tools console, expand Forest – nwtraders.com, expand

Standard Edition Servers, expand b3ocs01, and then click Users.

Note: Notice that all of the users from the Information Technology OU that you

enabled in the previous procedure show up here. Users will not show up here until

they have been enabled using Active Directory Users and Computers.

c. Right-click Users and then click Configure users.

d. On the welcome page, click Next.

e. On the Configure Users Settings page, select the Federation, Public IM

Connectivity, Remote User Access, and Enhanced Presence check boxes, and

then click Next four times as we are only enabling IM at this time. We will

configure Meeting and Voice policies in later labs.

f. On the Configure Operations Status page, click Finish.


Page 4 of 7

Exercise 2 Installing and Configuring Office Communicator 2007

Scenario You will now install Office Communicator 2007 on the client machine. Then you will start and configure

Communicator for Andy Ruth, and then run the Audio and Video Tuning wizard.


Complete the following 2

tasks on:

OCSVista

1. On OCSVista install

Office

Communicator 2007

a. On OCSVista, click Start�� All Programs�� Accessories�� Windows Explorer.

b. Navigate to C:\OCS 2007 and double-click CommunicatorEval.msi.

c. On the Welcome page, click Next.

d. On the End-User License Agreement page, review the license agreement, select I

accept the terms in the License Agreement, and then click Next.

e. On the Configure Microsoft Office Communicator 2007 page, click Next.

f. On the Completion page, click Finish.

2. On OCSVista,

configure Office

Communicator 2007

a. On OCSVista, click Start�� All Programs�� Microsoft Office Communicator

2007.

b. Right-click the communicator icon in the system tray and click Sign-In (sign-in

may occur automatically).

Note: If you receive an error logging in, click Start and then click Run. Type ipconfig

/flushdns press ENTER, and retry logging in.

c. In Office Communicator, in the Sign-in address text box, type

[email protected] and then click Sign In.

d. Type [email protected] in the User name text box, type P@ssw0rd in the

Password text box, and then click Sign In.

Note: If a Microsoft Exchange message appears, click Use Temporary Mailbox.

e. Leave Microsoft Office Communicator 2007 running.


Page 5 of 7

Exercise 3 Using Office Communicator 2007

Scenario In this exercise, you will add Kevin Cook as a contact and start Office Communicator 2007 on SMBEX01. You will

then have a short messaging session and examine Kevin Cook’s contact card. Then you will change the level of

access and reexamine Kevin’s contact card.



task on:

OCSVista

1. On OCSVista, add

contacts in Office

Communicator 2007

a. On OCSVista, in Office Communicator 2007, click the small drop-down arrow in

the upper-left corner of the Communicator window and go to: Tools > Add a

contact.

b. On the Add a contact window, select “Use an e-mail address or sign-in address”

and click Next.

c. Enter the e-mail address: [email protected] and click Next.

d. Select All Contacts in the drop-down menu and click Next

e. Click Finish and notice Kevin’s name in your “All Contacts” list.


task on:

SMBEX01

2. On SMBEX01, start

Office

Communicator 2007

and send an Instant

Message

a. Switch to the SMBEX01 virtual PC, and then click Start�� Log Off.

b. At the Log Off Windows prompt, click Log Off.

c. At the log in screen, press and hold the right ALT key, and then press DELETE.

d. Log on to the NWTRADERS domain as Kevin with a password of P@ssw0rd

e. Click Start�� All Programs�� Microsoft Office Communicator 2007.

Note: Notice the Communicator icon on the system tray signing in.

Note: Wait as Office Communicator 2007 signs in as Kevin is automatically signed in

using his domain credentials.

f. On the Communicator dialog box, click OK to add Andy Ruth as a contact.

g. On SMBEX01, double-click the communicator icon on the system tray to expand

Office Communicator 2007.

h. In Office Communicator 2007, right-click Andy Ruth, and then click Send an

Instant Message.

i. In the Andy Ruth - Conversation window, type Sorry I missed our meeting this

morning and then press ENTER.


task on:

OCSVista

3. On OCSVista, reply

to the message

a. On OCSVista, on the Taskbar, click the Kevin Cook prompt to start an instant

messaging session with Kevin, and then read the message from Kevin.

b. In Office Communicator 2007, type That is OK, let’s configure conferencing

instead and then press ENTER.


task on:

SMBEX01

4. On SMBEX01,

a. On SMBEX01, in Office Communicator 2007, type Sounds good

b. Close the Andy Ruth – Conversation window.

c. Leave Office Communicator 2007 running.


Page 6 of 7


participate in the

messaging session


task on:

OCSVista

5. On OCSVista, close

the conversation

d. On OCSVista, close the Kevin Cook– Conversation window.

e. On the Microsoft Office Communicator 2007 dialog box, click Yes to close the

window without saving the conversation if prompted.

f. Leave Office Communicator 2007 running.


task on:

SMBEX01

6. On SMBEX01,

configure Kevin

Cook’s telephone

information

Note: Office Communicator enables the user to publish personal information (phone

numbers, etc.) so that other people can easily view this information from within

Communicator depending on the level of rich-presence access.

a. In Office Communicator 2007 on SMBEX01, click the drop-down arrow in the

upper-left corner, click Tools, and then click Options.

b. In Options, click the Phones tab.

c. Click Work Phone.

d. In the Edit Phone Number dialog box, type +14255551235 and then click OK.

e. Next to the work phone number, select Publish this phone number.

f. Click Mobile Phone.

g. In the Edit Phone Number dialog box, type +12535551235 and then click OK.

h. Next to the mobile phone number, select Publish this phone number.

i. Click Home Phone.

j. In the Edit Phone Number dialog box, type +12065551236 and then click OK.

k. Next to the home phone number, select Publish this phone number.

l. In Options, click OK.


task on:

OCSVista

7. On OCSVista,

examine Kevin

Cook’s contact card

a. On OCSVista, in Office Communicator 2007, under All Contacts, click the green

circle next to Kevin Cook to display his contact card.

b. Notice that Communicator has pulled calendar availability from Kevin’s Calendar.

c. In the contact card that opens for Kevin, click the drop-down arrow next to the

phone button.

Note: Notice that you can only see Kevin’s Work phone number (+14255551235)

because Kevin has only provided Andy the Company level of access.

d. Close Kevin Cook’s contact card by clicking the X in the upper-right corner of the

contact card.

e. Leave Microsoft Office Communicator 2007 running.


task on:

SMBEX01

8. On SMBEX01,

change the Level of

Access for Andy

Ruth

a. On SMBEX01, in Office Communicator 2007, under All Contacts, right-click

Andy Ruth (NWTraders), and then click Change Level of Access.

b. Review the different access levels, and then click Personal.

c. Leave Office Communicator 2007 running.


task on:

OCSVista

a. On OCSVista, in Office Communicator 2007, under All Contacts, click the green

circle next to Kevin Cook to display his contact card.

b. In the contact card that opens for Kevin, click the drop-down arrow next to the


Page 7 of 7


9. reexamine Kevin

Cook’s contact card phone button.

c. Notice that you can now see Kevin’s Work, Mobile and Home phone numbers.

Note: Changing Level of Access is an easy and convenient way to share different

levels of information with different people.

d. Close Kevin’s contact card by clicking the X in the upper-right corner of the

contact card.

e. Leave Office Communicator 2007 running.