Getting Started

Engaging Faculty as Partners in the Learning ProcessOutcomes As a result of viewing this presentation you should be able to:

1. Apply Learning principles in the classroom2. Reference College and Campus resources3. Follow College policies, procedures and guidelines

Welcome to Central Piedmont Community College. We believe that Faculty provide an invaluable service to the College.

To assist your classroom teaching, the goal of this presentation is to provide you with information and resources to Engage All Faculty as Partners in the Learning Process

As a result of viewing the presentation you should be able to Apply Learning principles in the classroomReference College and Campus resourcesFollow College policies, procedures and guidelines

1 CPCC is a Learning College Puts learning at the heart of every decision Expands and enhances student learning Engages learners as full partners Succeeds when improved learning is documented

Is it good for our students and does it improve learning?

Website - http://www1.cpcc.edu/learningcollege/

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CPCC is a Learning College - A learning college places learning first and provides educational experiences for learners any way, anywhere, anytime. Its mission is not instruction, but to produce learning with every student by whatever means work best. At CPC we put learning at the heart of every decisionWe strive to expand and enhance student learningWe engage learners as full partnersThe College succeeds when improved learning is documented

Dr Zeiss, our college president asks that before decisions are made or changes implemented we ask Is it good for our students and Does it improve learning

To learn more about CPCC- A Learning College visit the website off the college home page under About the College then click on The Learning College- http://www1.cpcc.edu/learningcollege/

2Core FOUR Competencies3

1. Communication, 2. Critical Thinking, 3. Personal Growth and Responsibility, and4. Information Technology and Quantitative Literacy

In support of the Learning College initiative, four core competencies were identified as critical to the success of every CPCC graduate. They are

1. Communication, 2. Critical Thinking, 3. Personal Growth and Responsibility, and4. Information Technology and Quantitative Literacy-

Shown here is the graphic representation of the Communication Competency. More information about each competency is referenced on the next slide. Each core competency focuses on individual mastery and every course in every department has selected one core competency to infuse within the curriculum and then assess students for mastery.

Please contact your department liaison to learn how you as an instructor will implement and assess a core competency in your course(s).

34Core FOUR CompetenciesCommunication: the ability to read, write, speak, listen, and use nonverbal skills effectively. Critical Thinking: the ability to think using analysis, synthesis, evaluation, problem solving, judgment, and the creative process. Personal Growth and Responsibility: the ability to understand and manage self, to function effectively in social and professional environments. Information Technology and Quantitative Literacy: the ability to locate, understand, evaluate, and synthesize, information and data. Core FOUR website is http://www.cpcc.edu/learningcollege/core-competencies

4CPCCs Core Four competencies expected of every CPCC graduate student are:1. Communication: the ability to read, write, speak, listen, and use nonverbal skills effectively.

2. Critical Thinking: the ability to think using analysis, synthesis, evaluation, problem solving, judgment, and the creative process.

3. Personal Growth and Responsibility: the ability to understand and manage self, to function effectively in social and professional environments and to make reasoned judgments based on an understanding of the diversity of the world community.

4. Information Technology and Quantitative Literacy: the ability to locate, understand, evaluate, and synthesize, information and data in a technological and data driven society.

More information about Core Competencies can be found on the Learning College website http://www.cpcc.edu/learningcollege/core-competencies 5FERPA Family Educational Rights and Privacy ActAccording to this Federal Law, instructors and college personnel cannot give out student information to anyone other than the student concerning the students status, grades, attendance or personal information.

FERPA video, by Phillip Lopp Levine Registrar, is available on the PT Faculty website.

1. Do not use or request access to student information for any reason other than legitimate educational purposes.

2. Do not post grades allowing personal identification of studentsnames, ID or SS numbers, alphabetical order.

5FERPA or The Family Educational Rights and Privacy Act, of 1974, is a Federal law that protects the privacy of student education records. The law applies to all schools and colleges that receive funds under an applicable program of the U.S. Department of Education.

Overall, according to this Federal Law, instructors and college personnel cannot give out student information to anyone other than the student concerning the students status, grades, attendance or personal information.

Since all faculty will have direct access to student information, it is imperative that faculty adhere to FERPA regulations. A FERPA informational video, by Phillip Lopp Levine Registrar, is available on the PT Faculty website.

Five basic FERPA regulations are

1. Do not use or request access to student information for any reason other than legitimate educational purposes.

2. Do not post grades or papers allowing personal identification of students to be disclosed to the entire class such as posting by names, by student ID or student SS numbers, or listing students in alphabetical order.

6 FERPA3. Do not distribute graded papers, tests, reports and such by allowing students to sort through them and in turn view information about other students in the class.

4. Do not include grades, GPA or other information from education records in letters of reference without prior written consent of the student.

5. Do not share student information with any outside agency or a students parent(s) without documented written consent of the student. Instead notify the student of the request and suggest that they share their progress with them.

If in doubt, dont give it out! Refer requests for student information to the Offices of Student Records or Campus ESS Director.

3. Do not distribute graded papers, tests, or reports by allowing students to sort through them and in turn view information about other students in the class.

4. Do not include grades, GPA or other information from education records in letters of reference without prior written consent of the student.

5. Do not share student information with any outside agency or a students parent(s) without documented written consent of the student. Instead notify the student of the request and suggest that they share their progress with the requested party or family member.

YES you may discussing personal observations or opinions of the students performance.

Overall remember that - If you have any concerns about sharing or displaying student information dont give it out! Refer requests for student information to your campus Office of Student Records or ESS Enrollment and Student Services Director.

For more information about FERPA regulations contact your campus ESS - Enrollment & Student Services Director.67Campus and Classroom InformationBefore classes start visit your campus and become familiar with your classroom and technology resources.

Remember that faculty are not permitted to remove or add furniture/technology from classrooms.

Work at any campus touchdown center. Ask campus personnel for the location and utilize computers, printers, phones and basic supplies.

In case of an emergency obtain and document the name and number of the campus dean, PT Faculty contact person, security officer, ESS Director and department contacts.

7Before classes start visit your campus and classroom. This will enable you to become familiar with the location of your classes, desk layout and technology resources. If you need additional technology equipment, contact your campus library and complete a technology request form. The library will then deliver the equipment to your room or contact you with pick-up information.

Please note that each room has been assigned a certain number of desks and tables. This ensures that each class assigned to that particular room has sufficient desks to accommodate the number of students assigned to that room. Therefore, faculty are not permitted to remove or add furniture/technology from classrooms. If you need additional desks or tables contact your campus liaison and request additional desks.

To serve your needs, each campus provides several faculty touchdown centers. Each center contains computers, printers, phones and more resources. Regardless of which campus you will be teaching at, you are welcome to utilize the touchdown working centers at any campus location convenient to you. To locate a campus touchdown center, ask any campus personnel or the campus information desk.

In case of an emergency we suggest that you document the name and number of the campus dean, PT Faculty contact person, security officer, ESS Director and department contacts. And share this information with your family, in case they should need to get in touch with you.

Community of LearnersBuild a Sense of Community, students will perform better because they will feel connected to the class and to the instructor.Ask students to suggest what problems or ideas they would like to see included in the course. Post these on the chalkboard and refer to the list when the syllabus is reviewed.

2 Truths and a Lie -students write three statements about themselves: one statement is false, while two should be true. Explain that the goal is to fool people about which one is false. In groups, each student reads the statements and the group attempts to guess the lie. A variety of classroom activities are available on the Part-time Faculty website. 8

The first day of class is a very important time for faculty to establish a tone for what will happen the rest of the semester. Research stated there was a real desire on the part of both students and teachers for connectedness and that if faculty build a sense of community, students will perform better because they will feel connected to the class and to the instructor. What can you do to establish a community of learners and How can you make sure that the students will feel comfortable and able to express themselves freely with their peers and their instructor? We suggest that you start on the first day of class and continue throughout the semester with various interactive activities.

Several examples areAsk students to suggest what ideas and information they would like to see included in the course. Post these on the chalkboard and then refer to the list when the syllabus is reviewed.

2 Truths and a Lie Instruct students to write three statements about themselves: one statement should be false, while two should be true. Explain that the goal is to fool people about which one is false. Have each person read the three statements and have the group guess the lie.

A list of additional Classroom Community activities is available on the Part-time Faculty website.89Completing Online Attendance or Record of Class (10%) FormThe College is funded by the number of full-time equivalent students it has. This number is calculated when a class has met 10% of the total hours scheduled. These values are obtained directly from the course attendance sheets. Consequently the state mandates that all faculty take accurate daily attendance.

CPCC offers two distinct attendance procedures.1. Web Advisor Online attendance - if your class meets 51% or more in a classroom. 2. Paper attendance using The Record of Class (10%) Form - if your class is strictly online or meets more than 51% online.

9The College is funded by the number of full-time equivalent students it has. This number is calculated when a class has met 10% of the total hours scheduled or is calculated by actual student contact hours.

These values are obtained directly from each course attendance sheet. Consequently, the state mandates that all faculty take accurate daily attendance. CPCC offers two distinct attendance procedures.

1. Web Advisor Online attendance - if your class meets 51% or more in a classroom. 2. Paper attendance using The Record of Class (10%) Form - if your class is strictly online or meets more than 51% online.

Depending on your course(s), your department will inform you of the correct method for taking daily student attendance.

To assist you the following slides demonstrate how to take accurate attendance using both procedures. And an online video is available on LearnerWeb under the Online Library. 10

Web Employee - Faculty

10To take Online attendance, faculty will utilize WebAdvisor and then select Online Attendance.

Go to the Faculty and Staff intranetClick on WebEmployee Log in and then click Faculty Click the Online Attendance and select your class Traditional (TR) Online Attendance

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After selecting your class, this is the screen you will utilize to take online Traditional (TR) attendance.1. Select the attendance date and put a check on the column date.2. Using the drop down box for each student mark ONLY the absent students. By default all remaining students will be marked as PRESENT.3. After marking only absent students, under the last students name - Check the box I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature. This box must be selected or the attendance will not be submitted.Last click the submit button.Your attendance will automatically be documented. If you have any doubts you may revisit the attendance screen and in the future make changes if needed.

Ask your department for assistance and a complete video demonstration is available on LearnerWeb under the Online catalog.11

12This Record of Class (10%) form is used for all courses that meet 51% or more via online. Such as class using Blackboard and Moodle. Each departmental office will mail or deliver the form to faculty.

Steps to complete this form are:1. Locate the census date and then draw a vertical line. Noted by the red lines at the top of the page.2. Take attendance daily and record the first day that each student enters your class with an E. Record all absence students with diagonal line. If student never attends record a WN3. Calculate the Membership Hours directions appear in green on this example. Simple multiply the number of students present (student who did entered on the 10% date) by the number of class hours and WRITE the final value next to blue line - Membership Hours.4. Last sign your name at the bottom and submit to your division office.If you have any questions contact your department for directions or assistance.13Student Code of ConductFaculty have full autonomy to set classroom rules. The College has a zero tolerance policy, students must abide by faculty rules and course syllabus.

The Student Code of Conduct Handbook has subsections that deal with particular behaviors such as cell phone disruptions, academic dishonesty, disruption of teaching, and failure to comply.

Campus Care Teams and Rapid Response TeamsWatch the Care Team/Student Code of Conduct video on the PT Faculty website.

Questions contact your campus ESS Director or campus security officer.

13In the classroom faculty have full autonomy to set classroom rules and expectations. The College has a zero tolerance policy, students must abide by faculty rules and the course syllabus. These include but are not limited to cell phone disruptions, academic dishonesty, disruption of teaching, and failure to comply. Check with your department for clarification and to insure that you are complainant with any department rules. We suggest that you list your rules and expectations in your syllabus and fully explain them to students on the first day of class. If students failure to comply, contact your campus security officer and consult with your department. Overall, security are available to visit your classroom, speak to your students or assist with removing a student from the room.

CPCC has a Student Code of Conduct Handbook. The handbook is available online at the Student Life website under Student Handbook or contact your campus Student Government Coordinator and request a copy. The Campus Care Teams are designated campus personnel who respond to faculty/staff concerns about student behaviors and provide interventions to disruptive students. If you have any concerns about a student please contact them immediately. To learn more watch the Campus Care Teams-Student Code of Conduct video. If you have additional questions about student behavior and security assistance you may also speak with your campus ESS - Enrollment and Student Services Director or campus security officer.14College Security 330-6911http://www1.cpcc.edu/college-security/Parking and CPCC ID Card Permits, Parking card for Central, Parking DeckLocked/Unlocked ClassroomsRed-Dot Doors, Weekend/Holiday accessInclement WeatherChannel 17, CPCC Website, Local TV StationsSecurity Escorts & Blue Box PhonesEmergency Procedures - Call 6911Building CaptainsCritical Alert CardsDisruptive StudentsAssistance from SecurityStudent Code of Conduct

14Parking and CPCC ID Card Permits, Parking card for Central, Parking DeckLocked/Unlocked ClassroomsRed-Dot Doors, Weekend/Holiday accessInclement WeatherChannel 17, CPCC Website, Local TV StationsSecurity Escorts & Blue Box PhonesEmergency Procedures - Call 6911Building CaptainsCritical Alert CardsDisruptive StudentsAssistance from SecurityStudent Code of Conduct

15Creating and Posting Your SyllabusYour syllabus is the most important document in your class. It is the contract between you and your students about the requirements and objectives of the course.

At CPCC, all syllabi are posted in the Online Syllabi System and accessible to students. https://services.cpcc.edu/syllabi/ View the new flash tutorials with narration. For assistance call IT support 5000 or Instructional support at 6111.

Contact your department for specific directions.

15Your syllabus is the most important document in your class. It is the contract between you and your students about the requirements and objectives of the course.

State regulations require that all syllabi are posted in the Online Syllabi System and accessible to students. https://services.cpcc.edu/syllabi/

View the new flash tutorials with narration. For assistance call IT support 5000 or Instructional support at 6111.Contact your department for specific directions. Some departments will post syllabi for faculty.

Student Technology Services NO food or drinks permitted in computer classroomsMy College - Register for classes online and view student account information.Email - Email services are provided as the primary means of communications at CPCC. Blackboard/Moodle/CCE Online - Many of our curriculum online course offerings are provided through this learning management system. Pay for Print Depending on the number of classes students are taking, they receive automatic credit for print jobs and can conveniently purchased additional print online. E-Locker - Online electronic storage is provided that is accessible from most internet sources. .16

The College provides a vast array of technology services to students. However, most students are unaware of the technology resources available. As faculty we encourage to you advocate to your students to utilize these services.Several resources areMy College - Register for classes online and view student account information.Email - Email services are provided as the primary means of communications at CPCC. Blackboard/Moodle/CCE Online - Many of our curriculum online course offerings are provided through this learning management system. Pay for Print Depending on the number of classes students are taking, they receive automatic credit for print jobs and can conveniently purchased additional print online. E-Locker - Online electronic storage is provided that is accessible from most internet sources.

A full listing of student technology resources is published each semester in the Semester Course Guide. Copies of the Course Guide are available at all campus locations and can be found in the main lobby areas or near the registration desks.

1617Student Registration during Schedule AdjustmentSchedule Adjustment Permission to Register form is required and must include all required signatures. Forms are available in the Division Directors offices.

Filled Class - A student may not register for a class that is full (closed). Students should not be encouraged to seek approval and faculty/staff may not override filled classes. Class Has Not Met - During the Schedule Adjustment (SA) (Drop/Add) period, a student may drop/add/or register initially without permission for any class that has not met.Class Met But No Permission - During the first 2 days of S A (Drop/Add)

Class Met But Permission Required - On the 3rd. day of S A (Drop/Add),

After Schedule Adjustment Period No registrations are permitted after the S A (Drop/Add) period except in extenuating circumstances.

17To ensure student success, the College has a policy regarding students registering for class that are full or registering after classes have started. In both of these circumstances The Student Registration Permission Form is required and must include all required signatures. Forms are available in the Division Directors offices. We suggest that faculty contact their department for specific instructions and guidelines. Five possible reasons that student must complete this form are:

A Filled Class with no open seatsClass Has Not Met -Class Met But No Permission during the first two days of class-Class Met But Permission Required on the third day of classAfter Schedule Adjustment Period -

Contact your department for complete instructions and guidelines for approving a student to enter your class.Withdrawal PolicyWhen a student determines that he/she will be unable to complete courses in which he/she is currently enrolled, it is the students responsibility to initiate procedures leading to a formal withdrawal (W) in order to avoid a failing (F) grade. To receive a W grade, a student must withdraw before the first 35% of the class. Post the withdraw date in your syllabus.W will appear next to student names in your online attendance screens and student final gradesInstructor may assign a W grade. Contact your department for directions.

18When a student determines that he/she will be unable to complete courses in which he/she is currently enrolled, it is the students responsibility to initiate procedures leading to a formal withdrawal (W) in order to avoid a failing (F) grade.

To receive a W grade, a student must withdraw before the first 35% of the class. Post the withdraw date in your syllabus.

W will appear next to student names in your online attendance screens and student final grades

Instructor may assign a W grade at their discretion.

Contact your department for directions.1819Instructor Delays, Absences, and Moving ClassesContact your division or supervisors office immediately if you are delayed or absent from class.

Outlying campus, notify the campus information desk, administrative secretary or security of your absence.

The College will post an official Cancelled or Moved Class notice for the students.Faculty must post Cancelled or Moved Class if you move your class to another location.

Technology classrooms are available at each campus contact your PT Faculty Campus contact. Do not bring your class to the Student Technology Centers.

19Contact your division or supervisors office immediately if you are delayed or plan to be absent from class. This will ensure that your students and campus security are properly notified.

If you teach at an outlying campus, also notify the campus information desk, administrative secretary or security of your absence.

If you are absent, for security and emergency reasons the College will post an official Cancelled or Moved Class notice for the students. A sample form is posted on the next slide.

If faculty move a class to another location, faculty must post a Cancelled or Moved Class document on the door.

If you would like to utilize a technology computer lab, ask your campus liaison to schedule your class in one of the open computer rooms. Do not bring your entire class to the open Student Technology Centers, these centers/labs are for individual students not entire classes. 20 Class/Section InstructorDate/TimeRoomSample Form - Cancelled or Moved Class

Special Instructions:

This is a sample Cancelled or Moved Class Form.Note the following information is required:Class Section Instructor nameDate and Time of the classRoom number

Any special instructions for students in lieu of faculty absence.2021 Instructors can not change exam days and times as it may interfere with the scheduling of other exams at the college.

Locate the final exam schedule on the College homepage under Attending CPCC

Submit final grades electronically through Web Employee/Web Advisor within 48 hours of the completion of each final exam for your class(es).

Check with your Division Office to see if you need to submit printed copies of your grades to your Division Director.

Final Exams and Final Grades

21Instructors can not change exam days and times as it may interfere with the scheduling of other exams at the college. Faculty are encouraged to list the final exam date and time on their syllabus. You can locate the final exam schedule online at the CPCC website under Attending CPCC

The College requests that all faculty submit final grades electronically through Web Employee/Web Advisor within 48 hours of the completion of each final exam for your class(es). Check with your Division Office to see if you need to submit printed copies of your grades to your Division Director.22Office of Professional Development Faculty ResourcesAttend any of the numerous faculty Professional Development training opportunities. Check LearnerWeb for a complete listing of offerings

Attend a Saturday workshop, held each month.

Part-time Faculty are encouraged to complete the summer PTFaculty Certification program.

Visit the PT Faculty website, a on the college intranet. http://www1.cpcc.edu/parttimeEmail your questions to the Professional Development department at ProfDev@cpcc.edu.

22Now that you are a member of the CPCC community of learners, we encourage you to continually expand your learning experiences and participate in any of the numerous Professional Development workshops and trainings offered each week. Information about all workshops can be found on LearnerWeb.

Several specific opportunities are:

Attend a Saturday morning workshop an array of different classroom focused workshops are offered one Saturday each month. Several past workshops are classroom management, active learning, and online resources.

Part-time Faculty are encouraged to complete the summer PTFaculty Certification program, a six week hybrid -face to face and online program offered each summer.

Visit the PT Faculty website, a special website developed to support PT faculty 24/7 with information and links to student and college resources, teaching tips and classroom videos, sample documents and so much more at http://www1.cpcc.edu/parttime

Lastly, we welcome to the CPCC and remember that the PD department is available to assist with your teaching. Email your questions to the Professional Development department at ProfDev@cpcc.edu.