Enhanced Access Review Committee: Agenda

Meeting Details:

Date: February 13, 2019 Time: 1:30 PM -3:00 PM Location: City-County Building, Room 107

Chairperson: Ms. Geneva Roembke

Previous Committee Meeting Minutes:

Approval of the October 10, 2018 Meeting Minutes: Chairperson Roembke

Action Items:

- CityBase Report

- EARC Financial Report - EARC Committee Business

Meeting Adjournment

The next scheduled EARC Committee meeting is March 13, 2019 in the City-County Building, Room 107.

Enhance Access Review Committee Meeting Minutes

2/25/2019 4:04 PM

Date: October 10, 2018 Time: 1:30pm –3:00pm Location: CCB Room 107 Chairperson: Geneva Roembke ISA: Business Services Manager

Enhanced Access Review Committee Members Present:

Present: Brienne Delaney, Election Board

Layne Young, Information Services Agency Tyler Broyles, Office of Finance & Management Jim Murphy, CityBase

Geneva Roembke, Business Services Manager for ISA, called the Enhanced Access Review Committee Meeting to order.

Approval of the August 8, 2018 EARC Meeting Minutes: Ms. Kate Sweeney Bell made a motion to accept the minutes as amended. Mr. Russell Hollis seconded the motion. The motion carried unanimously.

CityBase Report: Mr. Jim Murphy presented the CityBase Report. He noted there has been a 17% decrease from the last month revenue and a 5% increase in year-over-year revenue. The was an issue with the migrated traffic tickets solution. A fix is in place. However, the service is still turned off until it is confirmed the issue is resolved. As a result, Traffic Court revenue was down causing the decrease.

Geneva Roembke Information Services Agency Chairperson

Russell Hollis Marion County Clerk’s Office Proxy Voting Member

Joseph O’Connor Marion County Assessor’s Office Voting Member

Kate Sweeney Bell Marion County Recorder’s Office Voting Member

Julie Voorhies Marion County Auditor’s Office Voting Member

Susan Mucha Office of Finance & Management Proxy Voting Member

Daniel Altman Office of Corporation Counsel Legal Counsel

Enhance Access Review Committee Meeting Minutes

2/25/2019 4:04 PM

Fund Request: The Marion County Election Board plans to transition from a precinct-based voting system to a vote center system in 2019. The vote center plan allows voters to vote at any vote center location in the county. Ms. Brienne Delaney present a request for funds to supplement the cost of the epollbooks and associated peripheral equipment needed for the vote centers. After Ms. Delaney’s presentation, Mr. Joseph O’Connor made a motion to approve the request. Ms. Kate Sweeney Bell seconded the request. The request was approved unanimously.

Treasurer’s Report

There was no presentation of the Treasurer’s Report.

The next Enhanced Access Review Committee Meeting is scheduled for November 14, 2018 at 1:30PM, CCB Room 107.

EARCFebruary 2019

1

January 2019 Highlights

2

Project Lead Vendor

% Complete Comments/Next Steps

Pay dot Backend Migration

CityBase 50% All pay dot services are up and accepting payments. Reduced volume in the 2nd half of 2018 due to agency specific circumstances. January saw a nice increase from previous 3 months.

Parking Tickets

CityBase/ParkIndy

35% Technical analysis is ongoing. Financial agreement and flow of funds is in discussions between ParkIndy, City-County and CityBase.

January 2019 Revenue Breakdown

3

$329k

OTC Revenue

$1.2M

Web Revenue

$43k

Kiosk Revenue

$1.6M

Revenue Collected

January 2019 EARC Revenue

4

Payment Type Payment Amount Service Fees Assessed

Credit Card $1,151,411.56 $38,458.40

EFT (Check) $292,979.50 $621.30

Estimated EARC Revenue: $3,238.23

5

Month-Over-Month Growth = 18%Year-Over-Year Growth = 8%

Payments: Previous 12 Months

January 2019 Agency Transaction Data

6

2018 Totals

7

2018 Totals

8

Thank you.

Jim Murphy | Engagement Manager

jim.murphy@thecitybase.como: 866.210.6270 | m: 312.860.8286