Enhancements to Penn’s Travel

ProgramLaunch of the New Travel Web Site

Susan StorbTravel Administrator

Today’s Agenda

• Discuss how we are enhancing the Travel Program

• Business Goals– Provide more information about

preferred vendors to our travelers– Provide greater savings opportunities– Provide better data collection

• News you can use• What I need from you

Information for Travelers• Make travel decisions easier for

faculty and staff– Create a single source of travel

related information• New Travel Website

– Provide more travel options– Provide opportunities for savings

• If we make it easy, we can drive adoption and utilization of preferred suppliers

Outbound Travel

Expanded the number of Preferred Travel Agencies

Expanded the number of Airlines with whom we have savings opportunities

Sample Airline pages

Introduced Two new Online Booking Products

Outbound expanded Hotels Savings

• 20% discount off of their Best Available Rate (BAR) at all their properties

• Starwood hotel brands are Westins, W, Sheratons, Alofts and more– In order to get the discount you must register

as a Starwood Preferred Guest (SPG)

• Discounts can be used for both business or personal travel

Collegiate Reciprocity

Car Rentals

National and Enterprise

Sedan/Car Services

International Travel Support Services

Penn Payment Options

Inbound Travel

Penn Preferred Properties

Inn at Penn & Sheraton

• We will be announcing in 2010 that these two hotels will begin accepting Penn Purchasing cards rather than the paper forms for departmental bookings.

Center City Hotels

Travel Data

• Our goal is to do a better job of capturing travel data and then returning it to the schools and centers – How much your travelers spent on

airline tickets on a quarterly basis – What savings were achieved by using

a preferred agency and/or a preferred airlines

New TSA Requirements

• Travelers names as they appear on the travelers ID

– Driver’s license or Passport

• Traveler’s birth date

Amex Paperless Statements

Penn Global Network

Proactively Managing Travel

• I will be coming out to meet with each school and center to get a better idea of your unique travel needs

• Work with each school and center and the preferred suppliers to create greater savings opportunities

• Help document those savings

What I need from you• Encourage your travelers to use one

of the booking providers on the Travel Portal

• Use the local hotel link and support the locals hotels that are giving Penn special pricing for Penn visitors

• Encourage travelers to provide us feedback so we can strengthen the travel site and make it more robust