enlisted promotions psdg- feb 20 - 412 fss

26 Feb 20

Version 1

ENLISTED PROMOTIONS

Personnel Services Delivery (PSD) Guide

The purpose of this PSD guide is to assist Regular Air Force (RegAF), members, servicing Military Personnel Sections (MPF) and Force Support Squadrons (FSS) in understanding the Enlisted Promotion/Demotion process.

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Enlisted Promotions PSD GuidePlease give us Feedback! AFPC/DP3SP Enl Promotion [email protected]

ENLISTED PROMOTIONS

1. INTRODUCTION:

a. This Personnel Services Delivery (PSD) guide is a single document containing procedural instructions/information on the Enlisted Promotion/Demotion process. This PSD guide is provided as a written service to Regular Air Force (RegAF) Airmen and service center agents.

b. RegAF Enlisted Promotions details the concepts, flow, control and processing procedures to support the Airman promotions program:

Airman (Amn), Airman First Class(A1C)Senior Airman(SrA)SrA Below-the-Zone (BTZ) promotion programSenior Non-Commissioned Officer (SNCO) promotion program for Master

Sergeant (MSgt), Senior Master Sergeants (SMSgt) and Chief Master Sergeants (CMSgt)

Weighted Airman Promotion System (WAPS) for Staff Sergeant (SSgt), and Technical Sergeants(TSgt)

2. OFFICE OF PRIMARY RESPONSIBILITY (OPR):Enlisted Promotions and Military Testing Policy (AFPC/DP3SP)

3. POINT OFCONTACTS:Total Force Service Center: DSN 665-0102Airman Promotions and All Demotion Actions(AFPC/DP1SSP): DSN665-4337E5-E9 and Supplemental Promotions(AFPC/DP2SPP): DSN:665-2107Enlisted Promotions Policy(AFPC/DP3SP): DSN665-2362

4. TARGET AUDIENCE:Active Duty Regular Air Force (RegAF) Airmen

5. REFERENCES/RELATEDPROCESSES:AFI 36-2502, Enlisted Airman Promotion/Demotion ProgramsAFI 36-2604, Service Dates and Dates of RankAFI 36-2605, Air Force Military Personnel Testing SystemAFI 51-202, Non-judicialPunishment

NOTES:1. Additional Knowledge Articles (KAs) are available on the myPers website. To search the myPers knowledge base, type in ‘Enlisted Promotions’ into the ‘Search by Keyword’ tool, and click the ‘Search’ button.

Section A: Introduction

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RESPONSIBILITIES

UNIT1. Facilitate the notification of the promotion program to individuals assigned to the unit.2. Assist with scheduling and rescheduling promotion eligible personnel.3. Use the rosters to track non-select and withhold promotion actions.4. Provide the commander the tools necessary to quality review individual promotion eligibility.5. Ensure the commander reviews the “Unit Selectee” and “Unit Non-selectee or Withhold” lists to fully evaluate each Airman’s promotion status and to approve, disapprove, or withhold the promotion.6. Ensure the commander lines through the Airman’s information from the “Unit Selectee List”, and notifies the Airman in writing if non-recommending or withholding an Airman’s promotion in accordance with AFI 36-2502, paragraph 4.2 or Tables 1.1 or 1.2, using template memo’s on myPers asapplicable7. Ensure the commander certifies the “Unit Selectee List”.8. Forward the letters of non-recommendation, or withholding of promotions to the MPF Career Development office for update of the Promotion Eligibility Status (PES) code and/or GSR and to file in the Airman’s automated records management system (ARMS)record.9. Ensure the commander reviews the “Unit Non-selectee/Withhold List” to verify reasons that render Airmen ineligible for promotion and annotate any changes. NOTE: A letter of withhold/ non-recommendation is required on those Airmen whose promotion was automatically placed in withhold. PAFSC skill-level waiver letters indicting commander’s approval or disapproval arealso returned at this time.10. Ensure the unit commander provides a promotion recommendation letter on an Airman who was previously non-recommend for promotion, and is now approved for promotion and informs the Airman of their approved status. NOTE: Personnel previously disapproved are shown on the “Unit Non-selectee or Withhold List” as “PES code other than“X”.

MPF (Career Development Element)1. Responsible for processing Senior NCO, NCO WAPS and Airman Promotions.2. Complete preselect, select and post-select phases, according to the table at Attachment 1,3. Publish, process and distribute STEP promotion and administrative demotion order when authorized.4. Research and verify all non-selectee and withhold conditions on the “MPF Non-selectee and Withhold List. Airmen in this category are not automatically projected for promotion due to AFSC verification (SrA only), PES code is other than “X”, promotion is overdue or the DOR/TAFMSD is invalid.5. Update the valid data and if eligibility requirements are met, manually project the promotion and add the Airman’s name/info to the “MPF and Unit Selectee List.” NOTE: Airmen competing for promotion to SrA eligible for PAFSC skill level waivers are identified. Airmen ineligible for a PAFSC skill level waiver or their unit commander disapproved the PAFSC skill level waiver remain ineligible for promotion until awarded a 3 skill level PAFSC or become eligible for a PAFSC skill level waiver in accordance with AFI 36-2502.6. Forward letters disapproving PAFSC waivers in the Airman’s ARMS record until eligible for promotion.7. Manually project the promotion, if the commander approves a PAFSC waiver and ensure to update waiver reason code “A.” NOTE: If otherwise eligible, an Airman with PAFSC 9A500 may be promoted to SrA, if eligible for a PAFSC waiver and the waiver is approved. An A1C with an AFSC of 9A100 (Airman awaiting retraining-disqualified for reason within control) or AFSC 9A200 (unclassified Airman pending discharge) are not eligible for promotion. Use GSR “1D” to promote to the rank of Amn. Use GSR “1F” to promote to A1C. Use GSR “1K” to promote to SrA (fully

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qualified). Use GSR “1L” to promote to SrA BTZ.8. Update PES codes, PES effective dates and PES expiration dates. The data requiring update include the appropriate GSR, the PES code, the effective date and the expiration date, if applicable.9. Update and terminate promotion withholds.10. Update the PES code to “X” and manually project a promotion when the unit commander approves an Airman for promotion who was previously disapproved for promotion.11. Update all enlisted promotion non-recommendations.12. Upon receipt of authorization, project the promotion of an Airman to grade E-5, prior to the Airman reporting to a commissioning program.13. Update the PAFSC Skill Level Waiver(s) in accordance with AFI 36-2502 and AFPC/DP2SPP annual Cycle PAFSC Skill Level Waivermessages.14. Update SrA BTZ promotions.15. Update Administrative Demotions, Article 15 Reductions, Article 15 Suspended Reductions, Vacation of Article 15 Suspended Reductions and Remissions of Article 15 Suspended Reductions.16. Update and terminate promotion deferrals.

AIRMANEligible Airman are required to obtain/review their DVR(s) on the virtual MPF (vMPF) using the following instructions:

1. Instructions to Obtain/Review DVR or Score Notice through the vMPF:Go to: AFPC Secure

Click on: vMPF (Virtual Military Personnel Flight Suite ofApplications)Click on: Next PageType in: USERID &PasswordClick on: Secure LoginClick on: vMPF and verify email andphoneClick on: I have verified my email andphoneClick on: Self-ServiceActionsClick on: PromotionsClick on: Enlisted Promotion InformationClick on: Enlisted Data Verification Record (DVR) orClick on: WAPS Score Notice: Cycle XXXXXX

2. Print and review DVR or Score Notice for accuracy.3. Compare data listed on DVR with the source documents in PRDA prior to testing.

AFPC Enlisted Promotions1. Works with each AFPC tier to ensure AF enlisted programs are effectively executed. (DP3SP)2. Processes Senior NCO (DP2SPP), NCO (DP2SPP), and Airman Promotions (DP1SSP).3. Announces processing instructions, (fact sheet), prior to the PECD for each cycle. (DP2SPP)4. Begin the promotion selection phase by checking promotion eligibles against test data received and by applying the weighted factors (and promotion board score for MSgt SMSgt and CMSgt promotions) with the promotion objective to identify the select and non-select population. (DP2SPP)5. Announce the monthly promotion increments prior to the effective month to ensure timely promotion actions by the MPF.(DP2SPP)6. Sole responsibility for updating Article 15 Set Asides, Mitigations, Suspensions and Court-Martial Reductions.(DP1SSP)7. Approves exceptionto policyPAFSC skill level waivers. (DP3SP)

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Section B:Career Development Procedures

Programming, Promotion Products, Configuration and Organization

Programming1. Unique programs are used to create, maintain and process data pertinent to the promotion and testing requirements to conduct promotion cycles for SSgt through CMSgt.

2. The promotion cycle begins with the eligibility file being created in the AFPC WAPS database. An initial eligibility determination is made; applicable transactions are created and generated to the servicing MPF.

3. The data on individuals identified as eligible or ineligible for promotion consideration is reconciled between the WAPS file and MilPDS to ensure AFPC accurately makes the eligibility determination.

4. Individual promotion data verification record(s) (DVR) are provided to all individuals initially determined to be eligible. Each eligible Airman is responsible for verification of their promotion data and any corrections should be made before the actual selection process takesplace.

5. A “MPF/Unit Eligible for Promotion List” is also generated on all eligibles. Individuals who are initially identified as ineligible are listed on the “MPF/Unit Ineligible for Promotion Lists,”noindividual promotion data verification record (DVR) is provided.

Promotion Products - Output products associated with all enlisted promotion programs are produced and must be monitored jointly by the PSM and MPF Career Enhancements.

Configuration and Organization1. The promotion file is the database used to support WAPS.2. This database is an extract of the MilPDS master personnel file and contains data current as of the PECD established in AFI36-2502.3. The system requires data communication among AFPC, the MAJCOM(s), the MPF and test support functions fromAETC.4. MPF Enlisted Promotions OPR and test control officers (TCO) require access to WIRE to view base level promotion file.

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Airman Promotion Programs (Amn through SrA, including SrA BTZ promotion)Airman Promotions are controlled at the MPF. Normal promotions to Amn, A1C and SrA are automatically executed during end-of-month system routines. It automatically produces products used to identify eligibles, ineligibles, etc., and automatically projects promotions in MilPDS. See Table 1for reasons not selected for promotion to grades Amn, A1C and SrA with required MPF Actions.

Operating Instructions for Airman Promotions (Amn, A1C, SrA, and BTZ SrA):

MPF Identification Procedures1. The monthly promotion file is automatically executed and identifies all Airmen in grades AB, Amn and A1C who meet the promotion eligibility criteria in AFI 36-2502. This file produces thepromotion products shown in Unit and MPF Promotion Products and identifies selectees and non-selectees. Selectees are automatically projected for promotion. The basic system select criteria for the Airman file are as follows:

2. Select AB(s) and Amn for promotion to Amn and A1C, if they meet the time-in-grade requirements, have a promotion eligibilitystatus (PES) code “X” and are not already projected for promotion.

3. Select A1C(s) for promotion to SrA if:They meet the time-in-service and time-in-grade requirementsPossess a PES code“X”Possess a 3-skill level PAFSC and the date entered/completed/withdrawn training (DECWT) is earlier than the processingmonthPossess a CAFSC reporting identifier (RI) or a special duty identifier (SDI), which is effective earlier than the processingmonth

If these conditions are not met, the individual is not selected and the remark “AFSC” appears on the products.

MPF Selectee List – Identifies personnel in the rank of AB, Amn and A1C eligible for promotion to the next higher rank. Airmen whose names appear on this product meet the TIG/TIS requirements and the PES code is “X.” Airmen in the rank of A1C have the required skill level, reporting identifier or special duty identifier. MPF Career Development uses this product to verify selectee data and corrects any data errors identified. This product is also used to research promotion status inquiries.

MPF Non-Selectee or Withhold List - Identifies personnel in the rank of AB, Amn and A1C not selected for promotion or the promotion has been withheld. Personnel listed on this product meet the TIG/TIS requirements but have a PES code other than “X”, require AFSC data verification, has an invalid DOE and TAFMSD or are overdue for a promotion effective date, which cannot be determined systematically. MPF Career Development uses this product to research and verify all non-selectee withhold conditions. Updates are accomplished as required, and individuals identified as overdue for promotion that become selectees as a result of correction of erroneous dates are removed from the non-selectee/withhold lists and added to the selectee lists. These new selectees must be added to the unit selectee list prior to forwarding it

Airman Promotion Programs and Products (Amn – SrA Including SrA BTZ)

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to the commander for review. This product is also used to research promotion status inquiries.

Unit Selectee Promotion List to Grades Amn, A1C and SrA - This listing is provided on a monthly basis and reflects the names of Airmen eligible for promotion to Amn, A1C and SrA for the following month. Airmen whose names appear on this product meet the time-in-grade/time- in-service requirements and the PES code is “X”. In addition, Airmen in the rank of A1C have the required skill level, reporting identifier or special duty identifier.

1. The commander must review this listing to verify the Airman’s eligibility for promotion. Airmen listed on Part I have clearly shown potential for promotion; however, Airmen listed on Part II have not clearly shown the same potential and require a careful review before being recommended for promotion. If after conducting the product review an Airman’s promotion is withheld or non-recommended, line the Airman’s name off the list and the commander prepares a memorandum informing the Airman of the decision. The memorandum must contain the specific reason for non-recommendation or withhold and must be acknowledged by the individual. Commander’s should seek counsel from the local legal office regarding questions for non-recommend or withhold actions and consequences. Promotions are non-recommended and withheld in monthly increments from the original effective date and the Airman may not be promoted before the expiration of each monthly increment. The original statement is valid up to 6 months from the original effective date if required and so specified. If after 6 months disapproval action is still appropriate, the commander must initiate a new memorandum. The new memorandum is forwarded to the Airman’s ARMS Record, and MilPDS is updated to reflect the non-recommendation or withhold condition along with the appropriate PES code/ GSR. Templates provided on myPers should be used for promotion non-recommendation and promotion withhold.

2. Commanders are not required to sign or return the unit selectee promotion list product to the MPF, unless an individual’s promotion is removed, withheld or non-recommended forpromotion. The Airman’s promotion will automatically consummate, unless the commander takes action to remove, withhold, or non-recommend the member for promotion. Statements disapproving or withholding promotions must be signed by the commander acknowledged by the individual and returned with thelisting.

3. Direct questions pertaining to this list to MPF Career Development.

Unit Non-selectee or Withhold Promotion List to the rank of Amn, A1C and SrA - This listing is provided on a monthly basis and reflects individuals in the rank of AB, Amn and A1C not selected for promotion or the promotion has been withheld. Personnel appearing on this product meet the time-in-grade or time-in-service requirements, but the PES code is other than “X.” Airmen listed in the rank of A1C may not have the required skill level, reporting identifier, or special duty identifier. Personnel with insufficient time-in-grade/time in-service are not reflected on this listing.

1. The commander must review this listing to verify the ineligibility or withhold status of the individuals. A letter of withhold/non-recommendation is required on Airmen whosepromotion was automatically placed in withhold status based on the PES code. Inform the Career Development Element immediately of any changes affecting the eligibility status ofAirmenreflected on this listing. Airmen reflected with PES code “N” (not recommended by commander) who are now approved for promotion must be added to the “Unit Selectee List” and the commander must inform the individual of the change in their promotion status.

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Commanders are required to provide a letter informing Airmen of their promotion withhold or removal in accordance with AFI 36-2502; it must contain the specific reason(s) for the action taken and must be acknowledged by the individual. Airmen in the rank of A1C eligible for a PAFSC skill level waiver according to AFI 36-2502 are identified as such on the listing. A copy of the PAFSC skill level waiver letter must be provided with the listing by the MPF. The endorsement on the skill level waiver letter must be completed and returned to MPF Career Development.

2. If applicable, the commander must send the PAFSC skill level waiver letter(s) to the MPF nolater than 10 days after the date of the listing.

3. Direct questions pertaining to this list to the MPF Career Development.

Members not identified on the Unit Selectee Promotion List to Grades Amn, A1C and SrA (6-yr enlistees, recent technical training graduates)- a promotion recommendation letter is required IAW AFI 36-2502, Para 2.1.3..

Table 1. Reasons Not Selected For Promotion To Grades Amn, A1C and SrA with Required MPF Actions.

R A B CULE

Non-select Condition Promotion Reason not Selected

Required Actions (see note)

1 Insufficient TIG/TIS, or previously projected for promotion.

Not applicable. Not applicable.

2 P/CAFSC = 9J000 Code 01; AFSC verification is required.

Research/update AFSC data and identify to unit commanders those individuals requiring PAFSC skill level waivers IAW AFI 36-2502,Table 2.3.

3 Ineligible PES code Code 16; PES code is an ineligible code.

Verify PES code and update as required.

4 Invalid TAFMSD, DOR, EFF-DATE, DOE

Code 99; one of the dates is not valid.

Research/update the appropriate dates as required.

5 Promotion is overdue Code 00; promotion is past due, and the system cannot determine promotion dates.

Research reason for overdue promotion and manually project The promotion, when appropriate.

6 Grade-Status-Reason = 2# (withhold)

Code 02; Airman’s current projected promotion is in withhold.

Verify if withhold condition is still valid and release withhold, if appropriate.

7 PES code = B, D, S, Y Code 04; Airman was projected for promotion, but promotion was put inwithhold.

Verify PES code and take necessary corrective actions, when applicable.

NOTE: Promotions are manually projected after approval from unit commanders for individuals initially identified as non-selectees, but who subsequently became selectees due to corrections of data or who were overdue for promotion. Individuals granted a PAFSC skill level waiver by the commander are manually projected for promotion to include the appropriate PAFSC Skill Level Waiver code.

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Senior Airman (SrA) Below-The-Zone (BTZ) Promotion Program

This program is designed to provide the opportunity for exceptionally well qualified A1C(s) a one-time consideration for promotion to be effective 6 months prior to the fully qualified point with a 15-percent selection opportunity. SrA BTZ promotions are effective on the day of the month each Airman obtains the required TIS/TIG. PAFSC skill level waivers are authorized in accordance with AFI 36-2502, Table 2.3.

Identification of SrA BTZ Eligibles - SrA BTZ eligibles are identified via standard Air Force products “MPF SRA BPZ List” and the “SrA Below-the-Zone Unit List.” These products are automatically generated by MilPDS at the end of month (December, March, June and September) preceding the first processing month (January, April, July and October). SrA BTZ promotions are effective April – June, July – September, October – December and January – March respectively. The “SrA Below-the-Zone Unit List” (Parts I, II and III) is provided to unit commanders no later than the second week of the processing month. If there is an issue with the BTZ products, the local PSM may contact the AFPOA service desk via email at [email protected].

SrA Below-The-Zone Unit List - This listing is provided on a quarterly basis by the MPF andreflects individuals who may be considered for Below-the-Zone (BTZ) promotion to SrA. The promotions are effective on the date indicated on the listing by MPF Career Development.Airmen have a DOR within 6 months of the normal fully-qualified DOR for promotion to SrA.

1. MPF Career Development indicates on the product if the commander may nominate or select aspecified number ofindividuals.

a. Nominations for BTZ promotion are indicated by underlining the name of the nominees and returning the original listing to MPF Career Development, no later than the suspense date indicated on the listing to ensure complete preparations can be made for the board. The nominees compete for BTZ promotion before a central base board, which is held at a date/time to bedetermined.

b. Selections for BTZ promotion are indicated by underlining the names of the selectee(s) no later than the suspense date indicated on the listing to ensure promotion orders and pay transactions may be processed in a timely manner.

2. In accordance with AFI 36-2502, the commander must carefully review the Airman’s EPR(s), if available before elimination of A1C and below reports, UIF(s), and other quality indicators before making a nomination or selection decision for SrA BTZ promotions. The commander is not required to nominate/select the full quota.

3. Individuals identified with the remark “Skill-Wvr-Req” may be nominated/selected provided they qualify for a PAFSC waiver for any of the following reasons:

a. Medically disqualified or was reclassified for reasons beyond their control.b. Would have been upgraded if the training was not interrupted.c. Assigned in a career field requiring lengthy formal school and progressing satisfactorily

in training; however, based on the length of the formal school, the Airman did not have sufficient training to be awarded the 3-skill level (schools 20 weeks or more in length qualify as lengthy formalschools).d. Assigned in a career field with no skill level requirement and no other awarded AFSC

exists (example: 8D100 assigned after initial training)Note: Airmen only need to possess a 3-skill level for BTZ consideration; a skill level waiver is not required.

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4. Questions pertaining to this list must be directed to the MPF Career Development.

Promotion Update for SrA BTZ Selectees - Upon confirmation of BTZ selections, the MPF Career Development manually projects the promotion in MilPDS. All projections must be made as soon as possible to ensure timely personnel and pay actions. Airmen selected for SrA BTZ receive a DOR and effective date equal to six months prior to the fully qualified date. Update the GSR to “1L.”

NAVIGATION:1. Active Duty MPF: Select Customer Support, Career Enhancements, Promotions and Testing, and Enlisted Grade Information: Click the open button or double click each selection. The Enlisted Records window appears.

2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade, click the open button or double click each selection. The enlisted records window appears.

UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.

2. Click the Grade Info button. The Enlisted Grade window appears.

3. Move the cursor down and click in the Details line being updated or blank line (initial update). The Extra Assignment Information window appears.

4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.

Gr Perm Proj - LOV is available (Example: EM4.1.)Gr Perm DOR Proj – DD-MMM-YYYY: (Example: 27-Aug-2015)Gr Perm Eff Date Proj - DD-MMM-YYYY (Example: 27-Aug-2015)Gr Status Reason – LOV is available (Example: 1L)

5. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes to the following data in the Assignment Extra Information window:

Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N)Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)

6. Click the OK button and save the update by clicking the Save button. The projected promotion updates overnight and the Enlisted Grade Information window populates with the new information.

7. For all eligibles and Airmen selected for BTZ promotion the following applies:In the Enlisted Grade Information window click on the Grade Misc buttonThe Extra Assignment Information window appearsMove the cursor down and click in the Details line being updated or blank line (initial update)

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The Extra Assignment windowappears


SRA BTZ Nom Status – LOV is available (Example: A)SrA BTZ CONS YR/MO – YYMM – (Example:1506)

9. Click the OK button, and save the update by clicking the Save button.

Table 1. Reasons Not Selected For Promotion To Grades Amn, A1C and SrA with Required MPF Actions.

R A B CULE

Non-select Condition Promotion Reason not Selected

Required Actions (see note)

1 Insufficient TIG/TIS, or previously projected for promotion.

Not applicable. Not applicable.

2 P/CAFSC = 9J000 Code 01; AFSC verification is required.

Research/update AFSC data and identify to unit commanders those individuals requiring PAFSC skill level waivers IAW AFI 36-2502,Table 2.3.

3 Ineligible PES code Code 16; PES code is an ineligible code.

Verify PES code and update as required.

4 Invalid TAFMSD, DOR, EFF-DATE, DOE

Code 99; one of the dates is not valid.

Research/update the appropriate dates as required.

5 Promotion is overdue Code 00; promotion is past due, and the system cannot determine promotion dates.

Research reason for overdue promotion and manually project The promotion, when appropriate.

6 Grade-Status-Reason = 2# (withhold)

Code 02; Airman’s current projected promotion is in withhold.

Verify if withhold condition is still valid and release withhold, if appropriate.

7 PES code = B, D, S, Y Code 04; Airman was projected for promotion, but promotion was put inwithhold.

Verify PES code and take necessary corrective actions, when applicable.

NOTE: Promotions are manually projected after approval from unit commanders for individuals initially identified as non-selectees but who subsequently became selectees due to corrections of data or who were overdue for promotion. Individuals granted a PAFSC skill level waiver by the commander are manually projected for promotion to include the appropriate PAFSC Skill Level Waiver code.

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Senior NCO (SMSgt, CMSgt) and WAPS (SSgt, TSgt) Promotion Programs1. AFPC/DP2SPP announce processing instructions (fact sheet) via myPers Messaging, prior to the PECD for eachcycle.

2. The senior NCO promotion program combines WAPS (objective, visible, and quantifiable factors) and those of an evaluation board (evaluation of the “whole person” non-quantifiable managerial factors, and potential) to make promotion selections.

3. The WAPS program uses an integrated subsystem of MilPDS called the promotion file, which is used as a guideline to determine promotion eligibility status and to maintain personnel data and testing results that make promotion selections.

Objectives of the Senior NCO and WAPS Programs1. Identify individuals who require testing and their test requirements. Provide the FSS testcontrol officer (TCO) and MPF functional areas with appropriate outputs for controlling, monitoring and operating testing functions through WAPS Information Retrieval System (WIRE) and MilPDS products.2. Edit and score test answer sheets at AFPC.3. Combine test scores and other weighted factors at AFPC to obtain promotion scores.4. Review selection folders (central evaluation board) using the “whole person” concept and assigning a board score (SNCO promotion only).5. Combine the evaluation board score and weighted factors to obtain a promotion score (SNCO promotions only).6. Align all eligibles within each promotion AFSC in an order of merit list by the promotion score.7. Apply the promotion objective to the order of merit list to determine selectees.8. Assign promotion sequence numbers (PSNs) based on DOR, TAFMSD, and DOB.9. Provide the MPF updates of projected promotions through monthly incremental processing at AFPC (WAPS and SNCO promotions only).10. Process, monitor, and control cancellations, withhold and deferral actions.11. Create output products to monitor the flow of data in MilPDS, the promotion file, maintenance of promotion historical files and reports at AFPC.

Creation of the WAPS Promotion File1. The promotion file for a specific cycle is created prior to the PECD for that cycle (promotion SSgt through CMSgt); this phase is known as the “File Build.”2. Updates to the promotion file can be made after the file build is complete.3. During the file build a conversion program is run to convert PES codes “M”, “N”, “P” to “R” to “X” (promotion to grades SSgt through CMSgt).4. The records on the promotion file are then processed through promotion eligibility routines to determine eligible and ineligible records. The promotion products generated are listed at Attachment 2.

Promotion Programs Senior NCO – (MSgt & SMSgt)

WAPS – (SSgt & TSgt)

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Updating the Promotion File The promotion file is updated as a result of a change processed from the MilPDS master personnel file to any of the following data items:

SeparationsRetirementsDeathsPermanent Grade Changes (Demotions and Corrections)Date of Rank (DOR)Promotion eligibilityStatus (PES) and Effective DatePrimary Air Force SpecialtyCode (AFSC) and Award DateControl AFSC and EffectiveDateDate Entered/Completed/Withdrawn from Training (DECWT)Date InitiallyEntered Retraining (DIERT)Total Active Federal Military Service Date (TAFMSD)Enlisted Performance Reports(EPRs)DecorationsNameSSNDate of Birth (DOB)Training Status Code(TSC)Professional MilitaryEducation (PME) (non-completion)Education Data (TSgt/MSgt/SMSgtonly)Total Enlisted MilitaryService Date (TEMSD) (MSgt/SMSgt only)Duty AFSC (TSgt/MSgt/SMSgtonly)Duty Title (TSgt/MSgt/SMSgtonly)

Logic/Edits Applied to AFSC and Training Data updates to the Promotion File1. The purpose of processing AFSC and training data to the promotion file is to keep it current with changes effective on or before the PECD.

2. The following logic/edits are applied to the PAFSC, PAFSC award date, CAFSC, CAFSC effective date, TSC, DECWT and the DIERT for processing to the promotion file. The promotion file is updated when the following conditions are met:

PAFSC is changed, if the PAFSC award date is equal to or earlier than the PECDCAFSC is changed, if the CAFSC effective date is equal to or earlier than the PECDThe TSC is changed when the DECWT is equal to or less than the PECDOperating Instructions for Senior NCO (SMSgt and CMSgt) and WAPS (SSgt, TSgt, MSgt) Promotion Programs (ActiveDuty)

Promotion File Build1. This phase begins with the announcement by AFPC/DP2SPP via a myPers Message with processing instructions for that cycle.2. Transactions generated from the file build flow to the respective MPF and provide the following products:

Unit or MPF Senior NCO Ineligible for Promotion ListUnit or MPF Senior NCO Eligible for Promotion ListMPF Senior NCO Non-weighableList

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Unit or MPF Airman Ineligible for Promotion ListUnit or MPF Eligible for Promotion Testing rosterMPF Airman Promotion Non-weighable RosterMPF Data VerificationRecordNotification of WAPS Promotion Testing (AF Form 1566 RIP)Unit Senior NCO Eligible for Promotion Testing Roster

Preselect Phase1. This phase occurs between the promotion file build and the initial select phase.2. Update of the data items applicable to promotions generate new transactions to the MPF identifying changes to the promotion status and generate new products.

Initial Select Phase1. This phase begins with selections at AFPC. A message from AFPC/DP2SPP announces the specific date and time of Senior Raters’ (SRs) notification (MSgt and above release only) and for public release.2. HQ AF, SRs, SR Trusted Agents, CCCs, and PERSCO Teams receive a list of selected Airmen within their hierarchy via EPROMS 7 days prior to public release for initial selects.3. The complete list of selects is posted to EPROMS, the AF Portal and myPers on the specified day and time of publicrelease.4. For in-system supplemental releases and SNCO supplemental board results, HQ AF, SRs, SR Trusted Agents, CCCs, and PERSCO Teams receive a list of selected Airmen withintheir hierarchy via EPROMS 48 hours prior to public release for initial selects

Post-select Phase1. This occurs between the initial select phase and the last in-system supplemental for the cycle.2. During this phase, changes of promotion data can cause promotion records to be reconsidered, reactivated, deactivated or become ineligible.3. An appropriate transaction flows to the MPF and generate corresponding products.

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These products are initially produced during the promotion file build. They reflect the status of all Airmen serviced by the MPF for that promotion cycle and contain information from the promotion file. If subsequent action to update the AFSC or training data or data that results in an Airman becoming eligible or ineligible for promotion (PAFSC skill level waiver, DOR or TAFMSD change), a new product is received. These products must be manually posted throughout the cycle to provide a single reference in determining an Airman’s promotion status.

UNIT PROMOTION LISTS/ROSTERSThe following products are initially produced during the promotion file build; they reflect the status of all Airmen in the units serviced by the MPF:

Unit Eligible for Promotion Testing Roster (Part I & II)Unit Airman Ineligible for PromotionListUnit Senior NCO Eligible for Promotion Testing Roster (Part I & II)Unit Senior NCO eligible for Promotion ListUnit Senior NCO Ineligible for Promotion List

1. The products are used to inform the commanders on the status of their personnel, obtain the commander’s recommendations, provide testing requirements and schedule testing dates.

2. MPF Career Development may schedule all personnel for testing and furnish each unit a copy of the testing schedule by annotating the “Unit Eligible for Promotion Testing Roster” to show the date and time each eligible individual will test.

3. Career Development can have each unit determine the test schedule for its personnel within the limits established by the MPF; based on considerations such as testing room size, available booklets, etc.

4. Each unit WAPS monitor provides an AF Form 1566, WAPS Testing Verification to the Airman, who acknowledges receipt and forwards the originals through the WAPS monitor to FSS TCO. Each Airman retains a copy of the AF Form 1566 with their test date and time annotated on it.

5. MPF Career Development determines and identifies individuals eligible for a PAFSC skill-level waiver and attaches a PAFSC skill level waiver letter to the “Unit Ineligible for Promotion List” prior to being sent to thecommander.

6. When MPF Career Development determines an individual is not eligible for a PAFSC skill level waiver, annotate the “Unit Ineligible for Promotion List and forward to the commander. The commander signs the “Unit Eligible for Promotion Testing Roster” and returns it with the PAFSC skill level waiver letter (approved or disapproved).

Promotion Programs Products and their use in the

Senior NCO and WAPS Programs

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MPF/Unit Eligible For Promotion-Testing Roster - This listing is provided at the beginning of each SSgt and TSgt promotion cycle and identifies individuals assigned to the unit who are eligible for promotion for the cycle indicated on the listing. The individual promotion testing requirements are also identified on this listing.

1. The unit commander reviews this list in conjunction with the “Unit Airmen Ineligible for Promotion” list to ensure all eligible Airmen are identified. The individuals on Part II of this listing have not clearly demonstrated the potential for promotion to the next higher grade. The unit commander must carefully review the entire record of each individual before recommending promotion. If any Airman is rendered ineligible for promotion consideration, the unit commander is required to furnish the Airman with a written statement informing the individual of the decision.This statement is prepared in accordance with AFI 36-2502 and must contain the specific reason for non- recommendation. This statement becomes a part of the individual’s personnel record and must be sent to ARMS. MilPDS PES Code and GSR is changed to reflect “NOT RECOMMENDED BY THE COMMANDER.”

2. According to established local policies and procedures, the listing is annotated by the MPF to reflect the date, time and place of the scheduled WAPS testing or the MPF can require the unit to annotate the listing with date, time and place of the scheduled WAPS testing. The AF Form 1566 is prepared in two copies; NOTE: The reverse of the AF Form 1566 is overprinted to contain the standardized letter of notification or promotion testing, which is prepared in two copies.

3. The unit immediately notifies the MPF of Airmen not available for testing and establish a suspense to ensure Airmen not available are notified of their testing appointment immediately upon their return.Coordinate all testing and related actions with the MPF providing the testing support.

4. Any statements of non-recommendation must be forwarded to the MPF not later than the suspense date set by the MPF along with all completed AF Forms 1566.


MPF Airman Ineligible for Promotion List - This listing is provided at the beginning of each SSgt, TSgt and MSgt promotion cycle and identifies Airmen not eligible for promotion consideration and the specific reasons for their ineligibility.

1. The unit commander must review the listing to ensure Airmen are in fact ineligible. Inform MPF Career Development immediately of any changes affecting the eligibility status of any Airmen reflected on this listing.

2. The unit commander is responsible for ensuring Airmen are made aware of their promotion status.Airmen not certain of their promotion status, should request the commander’s staff review the “Airmen Ineligible for Promotion List” to assess their status.


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Unit Airman Ineligible for Promotion List - Identifies personnel in the rank of SrA through TSgt ineligible for promotion under WAPS. This list contains the ineligible reason and date. It provides the unit commander the opportunity to ensure ineligible conditions are valid prior to the PECD. The commander reviews the product and informs MPF Career Development of any changes.


MPF Senior NCO Ineligible for Promotion List - This listing is provided at the beginning of each SMSgt and CMSGT promotion cycle. This list identifies all MSgts and SMSgts who are ineligible for promotion consideration for the cycle indicated on the listing.

1. The unit commander must review this list to ensure personnel reflected are in fact ineligible for promotion consideration. The commander must certify the ineligibility status and reason for each individual and require each individual to verify their ineligibility. In addition, the commander is responsible for ensuring Airmen are made aware of their promotion status.


MPF Senior NCO Eligible for Promotion List - This product identifies individuals eligible for promotion to SMSgt or CMSgt. MPF Career Development uses this product to monitor the senior NCO promotion programs. It must be posted manually throughout the cycle to provide a current reference.

Unit Senior NCO Eligible for Promotion List--Parts I and II - This product identifies Airmen eligible for promotion to SMSgt or CMSgt. The unit commander must review this product and provide a promotion recommendation or non-recommendation to MPF Career Development.This product provides the schedule of test dates for the individuals listed on the product. The commander must return a certified copy of the list along with any PAFSC skill-level waiver letters and any letters of non-recommendation to MPF Career Development. Airmen listed on Part I have clearly shown potential for promotion. Individuals listed on Part II have not clearly shown potential for promotion.

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Notification of WAPS Promotion Testing - This product is the computerized AF Form 1566 used to schedule eligible individuals for WAPS testing. It is used to notify individuals they are scheduled for WAPS testing. Each individual uses this product to acknowledge receipt of the scheduled test date or to decline WAPS testing for the cycle.

Table 2. Career Development Operating Procedures for the MPF Airman Promotion Non- weighable Roster and the MPF/Unit Eligible for Promotion Testing RosterSTEP

Action

1 Receive testing products.2 Screen the MPF eligible for promotion testing roster to identify Airmen possessing PAFSC

9S000, 9S100 or 9S200. Review the Airman’s ARMS record to ensure a certificate is filed in each and the skill level identified is compatible with the skill level required for the grade the Airman is being considered for promotion. When the certificate is not present, take action in accordance with AFI 36-2502. When the certificate does not indicate possession of a required skill level, delete the Airman’s name/info from the roster and update PES “N” in MilPDS with an effective date after the PECD for the applicable promotion cycle.

3 Provide copies of the unit eligible for promotion testing roster to the unit, indicating when an Airman is scheduled for testing or instructions for the unit to schedule the Airman for testing; see, NOTE. Maintain copies in suspense. When the unit is a GSU forward copies to the GSU commander.

4 Review the unit eligible for promotion testing roster and the AF Form 1566 the commander returned. When an individual scheduled for testing is TDY for the entire testing cycle, notify the TDY commander and inform the servicing promotion and testing unit by the most expeditious method or as prescribed in AFI 36-2605, that the Airman be tested. Annotate “Reason” in WIRE’s non-weighable update form.

5 Upon review of the returned AF Form 1566s, if the Airman elected to take SKT IAW AFI 36-2502 Table 2.4, Rule 5 Note 4 the SLW Waiver Code “T” must be updated in MilPDS, see Skill Level Waiver Update Procedures.

6 Upon review of the returned AF Form 1566s, if the Airmen declined to test for promotion and signed the declination statement on the AF Form 1566, update PES Code “M” in MilPDS with an effective date after the PECD for the applicable promotion cycle and annotate “Reason” to “Decline Test” in WIRE’s non-weighable update form.

7 TCOs/TEs/STCOs administer tests according to AFPT 250 and annotate testing products to reflect the tests and the dates they were administered. Follow the exact instructions on the front of the AFPT 237. Ensure an answer sheet is enclosed in the WAPS answer sheet package forwarded to AFPC/DP1SSPT-1 for each test listed on AFPT 237. Forward the WAPS answer sheets to AFPC/DP1SSPT-1 in accordance with AFI 36-2605 and AFPT 250.

8 Take action described in AFI 36-2605, when an individual refuses to take the tests, requests off-schedule testing or deferment from testing. Provide written notification to the unit commander within 24 hours of the scheduled test when an Airman is a no-show for testing. When an Airman is a first-time no-show, annotate the AF Form 1566 with “NO SHOW.” For a second-time no-show, annotate the AF Form 1566 with “SECOND TIME NO-SHOW” and certify all RIP(s) and AF Forms 1566. Update PES “P” on first-time no-shows only if the commander does not approve rescheduled testing. Update PES “P” in MilPDS with an effective date after the PECD for the applicable promotion cycle (effective date may be a future date) and annotate “Reason” to “No-Show” in WIRE’s non-weighable update form.

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9 Forward ALL AF Form 1566 for filing in Airman’s personnel record to ARMS (AFPC/DPSIR). Do not send AF Form 1566 or other miscellaneous documents with AFPRT 237 and WAPS answer sheets package.

10 Reschedule or test second-time no-shows on receipt of approval from the wing commander.Retain a copy of the approval letter.

NOTE: Depending on local requirements, the promotion and testing unit, test control officer or the commander’s representative annotates the original of the unit eligible for promotion and testing roster to show time, date and place tests are administered.

MPF Airman Promotion Non-weighable Roster and the MPF Senior NCO Non-weighable List -These products are produced during the promotion file build. The products identify individuals meeting basic promotion eligibility criteria, but who are non-weighable due to missing or erroneous data or tests. The non-weighable conditions are printed in clear text. The MPF uses these products to control and monitor all non-weighables. It is imperative all non-weighable conditions are resolved as expeditiously as possible to ensure each Airman is afforded proper and timely consideration. If the Promotion and Testing sections are physically separated, a copy of this roster must be furnished to each section

Table 3. Non-weighable Conditions, Reasons and Required ActionsI A B CTEM

If non-weighable condition Is and reason is then required action is (see note 1)

1 Requires Specialty Knowledge Test/Professional Development Guide (SKT/PFE)

Erroneous CAFSC; correct test was taken, but CAFSC is in error.

Update CAFSC (Note 2 & 3).

Erroneous AFSC/training data (PAFSC, TSC, DIERT).

If individual is in retraining status as of PECD, update TNG-STAT-ID to the appropriate code (E through H, K, L) (note 2 & 3). The DIERT-Date must be a valid date when updating TSC E through H, K, or L. H, K, or L.

Ineligible PES code A, C, F, G, H, J, K, L, Q, R, U, V, W, 1 or 2was not updated.

Update the PES code. The PES effective date must be the actual date of change in status. PES codes C, J, L, and Q are permanent and will not be changed to any other value unless a waiver is obtained from AFPC.

Erroneous date of rank.

Update correct DOR. When corrected DOR renders an Airman ineligible, no further action is required.

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Erroneous TAFMSD.

Update the TAFMSD. When corrected TAFMSD renders an Airman ineligible, no further action is required.

Erroneous tests. Verify CAFSC as of PECD. When the correct SKT was administered but the shred out was incorrect, the MPF must request further testing instructions. Caution: Correct test may have been taken; however, examinee marked the answer sheet incorrectly. When records reflect correct tests were taken, inform AFPC/DP1SSP Testing by message and include date tested, package number, and date forwarded. TCOs will be provided instructions by message.

Failure to test during normal test cycle.

Verify eligibility and reason for not testing. FSS Commander approves all testing after the testing window. The MPF will include copies of FSS Commander replies as authority for off-cycle testing when forwarding answer sheets to AFPC.

2 Invalid EPR data Failure to update correct EPR data or no EPR on file.

EPR section must update EPR data. When an initial EPR is pending, no action is required.

3 Requires EPR EPR must closeout within 12 months before PECD for all promotion cycles. A Directed by Headquarter (DBH) EPR must be accomplished, if there is no EPR within 12 months of PECD.

4 Missing Board Score Verify eligibility status and send message to AFPC/DP2SPP Enlisted Promotions.

NOTES:1. Projected gains/losses: The losing MPF informs the gaining MPF NLT 30 days prior to the RNLTD of actions taken on non-weighable individuals who have departed on a Permanent Change of Station (PCS). The gaining MPF should only query the losing MPF if an individual is within 30 days of RNLTD and the non-weighable status is unknown. If assistance is required after previousattempts have failed, include AFPC/DP2SPP Enlisted Promotions as an info addressee on thecorrespondence.

2. The correct AFSC and training data must be updated in order to correct the promotion file.The AFSC and training data must be effective on or before the PECD.

3. Force Management updates the correct AFSC and training data. If the data corrected pertains to current (active) promotion cycles, the associated data must be as of the PECD.

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Table 4. Procedures for Processing the Unit Selectee and Non-selectee Lists and Individual Score NoticesSTEP

A B

Action Agency Action1 Personnel

SystemsForward lists to MPF Career Development. Individual score notices are posted to the vMPF.

2 AFPC Enlisted Promotions

Initiate/complete data verification before promotion release.Must be accomplished within 10 workdays after the promotion

3 MPF Career Development

Notify individuals of their status. Notify individuals on the selectee list that selections are not confirmed until the AFPC Enlisted Promotions completes the data verification. Inform commanders when errors are discovered during the data verification process on individuals listed on the selectee list.

4 Individual Obtain the score notice through the vMPF and verify score notices for accuracy.

5 Customer Service Answer questions or refer Airmen to the OPR when they have questions pertaining to their score notices.

6 AFPC Enlisted Promotions

Errors discovered during data verification are validated and when applicable corrected by the OPR. Airmen are notified the corrections were made and if applicable, receive supplemental consideration and a new score notice.

Unit Promotion Selectee and Non-Selectee List - This listing is provided immediately following the promotion selection phase of each SSgt, TSgt, and MSgt promotion cycle. This list is used to assist in the identification of the promotion status of all individuals assigned to the unit. Clear and concise reasons are printed to explain why an Airman was not selected for promotion.

1. Any eligible Airman not appearing on either list must be referred to MPF Career Development immediately.

2. When indicated on the list, MSgt selectees must complete a Promotion Statement of Understanding via myPers notification within 10 duty days of confirmation of promotion selection to sign acceptance or declination statements. Airmen with approved retirementsmust request withdrawal of their retirement applications prior to completing the acceptance statements.

Failure to accomplish these actions results in cancellation of the promotion and the Airman must be informed of the cancellation.

3. Individuals reflected on Part II of the selectee list have not clearly demonstrated potential for promotion to the next higher grade. The unit commander must carefully review the entirerecord of each Airman on Part II before recommending promotion. To remove an individual from the selectee list (Part I or II) initiate a non-recommendation action.


MPF Senior NCO Promotion Select or Non-select Notice - These products identify individuals

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serviced by the MPF who were considered, but not selected for promotion; ensure they are reviewed for accuracy. Correct all erroneous data immediately in MilPDS and notify AFPC/DP2SPP Enlisted Promotions to correct the Promotion file to ensure each individual is properly reconsidered during the in-system supplemental process.

Unit Senior NCO Promotion Select or Non-select Notice - This listing is provided immediately following the promotion selection phase for the MSgt, SMSgt, and CMSgt promotion cycles. This list is used to assist in the identification of the promotion status of all individuals assigned to the unit.Clear and concise reasons are printed to explain why an Airman was not selected for promotion.Any eligible Airman not appearing on either list must be referred to MPF Career Development immediately.

1. When indicated on the list, selectees must complete a Promotion Statement of Understanding via the myPers notification within 10 duty days of confirmation of selection to sign an acceptance or declination statement. Airmen with an approved retirement must request withdrawal of their retirement applications prior to completing the acceptance statements. Failure to accomplish these actions will result in cancellation of the promotion and the Airman must be informed of the cancellation.2. If the unit commander wishes to recommend removal of an individual from the select notice, initiate a non-recommendation action. Non-recommendation for promotion should be used when an Airman’s behavior does not adhere to established standards. Separate written non-recommendations are not required for Airmen otherwise ineligible according to AFI 36-2502, Table 1.1. (except for Rule 8, where the ineligibility condition is specifically “non-recommendation for promotion”). Templates provided on myPers should be used for promotion non-recommendation.3. Refer questions pertaining to this list to MPF Career Development.

Unit Senior NCO Promotion Selectee Notice - These products identify selectees by grade and show promotion sequence numbers; they are furnished to unit commanders immediately upon receipt.

For geographically separated unit(s) (GSU), the mailing time can be lengthy; therefore, the MPF may notify the commanders by telephone or message of their promotion selectees. These products identify individuals by grade selected for promotion. Airmen obtain their score notice from the vMPF and must never be provided to, or used by anyone other than the individual and/or commander, unless the individual provides the scores.

Unit Senior NCO Promotion Non-select Notice - These products identify individuals by grade considered, but not selected for promotion.

Airmen obtain their score notice from vMPF.

WAPS Score Notice - This product is provided immediately following the promotion selection phase for the promotion cycle indicated on vMPF.

1. Airmen obtain their score notice on the vMPF.

2. The information appearing on the score notices is “FOR OFFICIAL USE ONLY”. Personnelnot officially involved with the processing of the score notices must not be permitted to review them. Additionally, score notices must never be provided to, or used by, anyone other than the individual unless the individual provides the scores. Commanders may request an Airman’s scores from the Airman. Commanders must restrict their use of the scores to notification and advisory counseling on the Airman’s behalf and must not allow further dissemination of scores or their use for the

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purposes other than advisory counseling.

3. Direct questions pertaining to this notice to the MPF Career Development.

Statement of Understanding for MSgt, SMSgt, and CMSgt - This product is used for all MSgt, SMSgt, and CMSgt selectees who may require service retainability to retain promotion. NOTE: All Airmen will incur an ADSC due to their selection for promotion to these ranks.

1. The statement of understanding informs Airmen of their retainability requirements and allows the option to accept or declinepromotion.

2. Individuals must select an option, for inclusion into the Airman’s personnel record. If the statement of understanding is not completed within ten duty days of confirmation of selection, the promotion is placed in withhold status.

Promotion Selections-Monthly Increment Listing - This listing is provided on a monthly basis by the MPF and identifies individuals who have been selected for promotion with a promotion sequence number to be effective on the first day of the following month. The monthly increment transactions flow from AFPC on or about the 15th of the month before the promotion effective date.

1. The unit commander is required to review this list to ensure personnel reflected are in fact eligible to be promoted on the effective date indicated. Individuals listed on Part II have not clearly demonstrated the potential for promotion. The commander must carefully review the entire record of each individual listed on Part II before recommending promotion. The unit quality force roster,along with other available management products, must be used to render a final promotion decision.An individual whose promotion is to be removed, deferred or withheld will be “redlined” on this list.A letter of notification is prepared IAW AFI 36-2502, informing the Airman of their promotion removal, deferral or withhold and must be acknowledged by the Airman. The commander must provide documents to support Airmen removed, deferred or withheld no later than the suspense date reflected on the listing.

2. Once this listing is verified by the commander, forward any letters of promotion withhold, deferral or non-recommendation to MPF Career Development, no later than the suspense date reflected on the listing prior to the promotion increment date. The MPF should maintain a file copy of the increment roster for historical purposes, prior to distribution to units.

3. If no action is initiated to withhold, defer or non-recommend promotion prior to the promotion effective date, it is acknowledged as a recommendation for promotion and the projected promotion dates automaticallyconsummate.

4. The MPF maintains a copy of the monthly increment roster. In cases where a removal or withhold reason has a corresponding PES code, the PES code and the effective date must also be updated. On termination of withhold or deferral status, it is necessary to review the Airman’s promotion status for the subsequentcycle.

5. When an individual is selected for supplemental promotion and the increment was previously announced, the promotion coincides with the DOR and effective date contained in the supplemental

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promotion transaction. EXAMPLE: If the individual was selected for promotion during the March supplemental process and assigned a promotion sequence number previously announced for 1 January, the promotion is projected with a DOR and effective date of 1 Apr.

6. AFPC/DP2SPP Enlisted Promotions makes the DOR/effective date retroactive to the date the sequence was previously announced after the promotion increments on the 1st of the following month. Unit Commanders must notify MPF Career Development if they deny the retroactive DOR and promotion effective date. The MPF must notify AFPC/DP2SPP Enlisted Promotions if a retroactive effective date is denied.


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PAFSC Skill level Waivers - PAFSC waivers establish eligibility for promotion consideration for Airman without the required skill level. Separate PAFSC waiver letters must be prepared for each cycle.

1. Approval of PAFSC waivers may not result in SKT exemptions.2. Determination of testing requirements is based on the length of time the Airman is in retraining prior to the PECD.3. Airmen in retraining fewer than 24 months as of the PECD are SKT exempt. The 24 month accountability starts from the date initially entered retraining (DIERT) to the PECD of the cycle.4. Airmen who are SKT exempt compete separately in a combined retraining AFSC (00XXX –noncritical and 00XXXX – critical). The DIERT is the initial date an Airman is placed into retraining and is not adjusted. NOTE: Retrainees in a career field with no SKT, compete for promotion with all other Airmen in the career field; they are not included in the retraining AFSCs00XXX and 00XXXX. The following procedures apply:

MPF Actions – The MPF forwards unit ineligible for promotion rosters to the unit commanders.Individuals identified as “skill level too low” must meet the eligibility criteria in accordance with AFI 36-2502, Table 2.3 to be eligible for a skill level waiver. Individuals in training status codes “E”, “F” and “G” are automatically built as eligible, regardless of the PAFSC skill level. However, unit commanders have the option to deny the waiver and render individuals ineligible for promotion consideration. EXCEPTION: Prior service enlistees and former officers are not automatically authorized PAFSC skill level waivers for promotion to SSgt, TSgt and MSgt. NOTE: Concurrence of the promotion authority must be obtained when recommending disapproval of PAFSC waivers for promotion to SMSgt and CMSgt. Approved PAFSC waivers for individuals competing for promotion to SMSgt or CMSgt must be reported to AFPC/DP2SPP Enlisted Promotions by message for update to the promotion file.Ensure the appropriate PAFSC waiver code is used and data updates are as of the PECD; see SkillLevel Waiver Update Procedures. After receipt of testing requirements, ensure the PAFSC waiver letters are sent to the Airman’s personnel record in the Automated Record Management System (ARMS).

PAFSC Skill LevelWaiver Code Reason for PAFSC Skill Level Waiver

1 Approved PAFSC waiver; Airman is SKT exempt (See Note 4).2 Approved PAFSC waiver by AFPC; Airman is SKT exempt (updated by AFPC

only).A Approved PAFSC waiver; Airman is an A1C projected for promotion to SrA

(includes BTZ) (See Note 6).D PAFSC waiver disapproved by AFPC (updated by AFPC only) (See Note 3)

J PAFSC waiver disapproved by promotion authority skill level too low; ineligible for PAFSC waiver IAW AFI 36-2502, Table 2.3 (See Note 2).

K Ineligible for PAFSC Waiver IAW AFI36-2502 Table 2.3.

SECTION C.Processing Instructions Unique to Airman Promotion Actions

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L Approved PAFSC waiver; Airman must test SKT and PFE (See Note 4).

M PAFSC waived by AFPC; Airman must test SKT and PFE (updated by AFPC only).

T SKT exempt; however on AF Form 1566, Airman elects to take both SKT and PFE (See Note 5).

NOTES:1. To ensure accountability of all personnel listed as PAFSC skill level too low as of the promotion file build, waiver codes 1, J, K or L must be updated on each individual.2. Waiver codes J or K must be updated in MilPDS.3. PAFSC waivers not authorized by AFI 36-2502, Table 2.3, must be processed outside the system.PAFSC waivers submitted with out-of-system supplemental actions, or instances where an exception to promotion policy is being requested must be forwarded through the Airman’s Wing Commander to AFPC/DP3SP. Requests must be completely documented.4. After the PECD, if test requirements are received in response to PAFSC waiver update and it is determined that an Airman was upgraded to the appropriate skill level prior to the PECD, the MPF must update the correct AFSC or training data as of the PECD. Also, inform AFPC/DP2SPP Enlisted Promotions by message a PAFSC was submitted in-system, but the Airman has the required skill level as of the PECD. This action is necessary for AFPC/DP2SPP to ensure the Airman has the correct test requirements and promotion AFSC on file.5. If an individual desires to be administered the SKT before the 24-month exemption period expires, the Airman signs the election statement on the AF Form 1566 RIP prior to testing. Once the Airman makes the election, it cannot be reversed.6. Do not use Code “A” for promotion to the NCOs/SNCO grades; it is reserved for promotion to SrA

only.

Out-of-System Supplemental PAFSC Waivers - PAFSC waivers submitted with out-of-cycle (inactive cycles) supplemental actions must be forwarded through the Airman’s Unit Commander toAFPC/DP2SPP. Requests must be completely documented.

Testing Personnel in training status codes I, M, and S:

TSC I. This code is used to identify Airmen in grades SrA through TSgt returned to an AFSC awarded at the highest obtainable skill level (SrA = 5 level, SSgt = 7 level, & TSgt = 7 level), from another AFSC, SDI or RI awarded at the same level and have not performed duty in the AFSC to which returned during the past 6 months. These Airmen are considered dual-qualified and are SKT exempt; provided they returned to a previous AFSC, SDI or RI within 6 months prior to the PECD.Although, Airmen are SKT exempt they may elect to take the SKT. When an Airman elects to take the SKT, ensure the PAFSC

Skill Level Waiver code is “T”, TSC is “I”, the DIERT and DECWT reflect the date departed thelast duty station (DDLDS) when a PCS is involved or the effective date of the CAFSC change, if a PCS is not involved. In 6 months the system automatically changes TSC “I” to “R”, the DECWT is changed to the current date and the DIERT is deleted. The Training Manager is responsible for updating TSC “I.” Prior service enlistees who are dual-qualified do not qualify for TSC “I” based on their break in service.

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TSC M. This code is used to identify Airmen with approved retraining via a formal school and their CAFSC was changed to the retraining AFSC. Individuals in TSC “M” are SKT exempt and considered for promotion in their new AFSC. Since TSC “M” is not automatically updated at the same time the CAFSC changes for individuals departing PCS enroute for retraining via formal school, it is possible for an individual’s CAFSC to change prior to the PECD and the Airman’s retraining status code not be changed to “K” (in 3-level school), until the class start date. In this case, the MPF must update MilPDS to reflect the following: CAFSC to match the DDLDS, TSC as code “M" effective DDLDS and the DIERT as the DDLDS. This changes the promotion record from “data error” to “weighable” and generates new testing products indicating the SKT exemption.

TSC S. (AFPC input only). This code is used to identify personnel in the rank of SrA through TSgt (except MSgt selectees), currently in TSC “R” and their CAFSC(s) changed as the result of a direct AFSC conversion (excluding CAFSC prefix changes) accomplished at AFPC. Airmen in TSC “S” are SKT exempt, unless they specifically elect to take the SKT (update TSC “T”.) TSC “S” remains valid for 1 year from the date of the conversion. Upon expiration of the 1 year period, the system automatically changes the TSC back to code “R”, the DIERT to zeros and the DECWT to equal the date after the date of the direct conversion.

Reporting Identifier (RI) 9A000 and 9A500 - Airmen with RI 9A500 on or before the PECD are non-weighable until awarded a retraining AFSC and the new AFSC data is updated. If individuals did not possess skill levels commensurate with grades in the disqualified AFSC, send a PAFSC skill level waiver letter (if eligible) to the commander for approval. If otherwise eligible, Airmen test PFE only (SKT exempt) during the normal testing months. Once the retraining AFSC(s) are awarded, update the retraining AFSC data, using the PECD as the effective date.

Reporting Identifier (RIs) 9A200, 9A100, and 9A300 - Airmen with RI 9A200 and 9A300 (unclassified Airman pending discharge) or 9A100 (Airman awaiting retraining, disqualified for reasons within control) as of the PECD are not eligible for promotion consideration. Personnel with RI 9A200 remain ineligible until separated or retired. Personnel with RI 9A100 remain ineligible until awarded a skill level commensurate with grade in the retraining AFSC or formerly held AFSC.PES code Q and GSR 3R apply.

Grade Status Reason Codes - The Career Development update screen within MilPDS contains a List of Values (LOV) of all the GSRs. Ensure the appropriate code is updated when making grade data projections/changes. The GSR categories are as follows:

Grade Status Reason (GSR)

CodeReason

1# Projections to the rank of Amn, A1C, SrA and SSgt (OTS/AECP trainees only); GSR 1E is used to promote 6-year enlistees from AB to A1C when not automatically projected.

2# Promotion Withholds.3# Promotion cancellations.4# Demotions/grade reductions.5# Grade data corrections and Grade Restorations (AFPC use only).6# Reserved for AFPC use only.

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7# Air Force Reserve unique codes.8# Promotion deferrals.YY This code can be used when no other GSR is applicable. This can be used

when changing an ineligible PES code to PES code “X” NOTE: When GSR YY is updated, it automatically deletes any projected promotion on file, nor will it consummate any projections

Projected Promotions - Appropriate transactions are generated from WAPS to MilPDS to update projected promotion data on all WAPS and senior NCO promotions.

Promotions to SSgt for OTS/AECP/PA/AMS - Promote Airmen entering the Airman Education and Commissioning Program (AECP), Officer Training School (OTS), Physician Assistant (PA), or the Academy of Military Service (AMS) in the grades of SrA and below to SSgt effective 1 day before departure, but no earlier than the 11th day before the report no later than date (RNLTD). MPF must annotate the departure date on the back of the AF Form 899. Airmen must have the projected assignment data, and OTS/AECP participants must have functional category “N.” The MPF Career Development updates the projected grade, DOR and the effective date using GSR “1G” (AECP/OTS/AMS) or “1J” (PA); see Section C for Pre-Commissioning updateprocedures.

Premier Band Promotions - Request for update of promotion data for Airmen of the USAF Band and USAFA Band (AFSC 3N2X1) must be forwarded to AFPC/DP1SSP. AFPC updates the current grade, DOR, and effective date using GSR 5A; see Section C for Current Grade Change updateprocedures.

Processing Promotion or Demotion DJMS Data - All transactions generated as a result of promotion and demotion actions flow between MilPDS through DJMS at DFAS. All grade changes could affect pay. Use caution to ensure all manual actions are updated quickly and accurately to prevent any unnecessary recoupment and delays in pay for the Airman. If an error is detected, take the following actions:

If the Airman’s grade data is correct in MilPDS, but wrong in DFAS, update the DJMS Grade Change area under Career Enhancements in MilPDS. Updating the DJMS Grade change area transmits the appropriate transactions to DFAS and corrects the Airman’s pay record.

To update a DJMS Grade Change:Go to Customer SupportClick on CareerEnhancementsClick on DJMS ActionsClick on DJMS GradeChangeClick the Open buttonPress the F11 function key to enter the query modeType in the SSANPress the Ctrl +F11 function key to execute the query and populate the recordClick on the drop down menu for Transaction Type (select either MD04 or MD05 or MD06)Select MD04 if correcting 2 pay record items, current effective date and current grade (see

note 2)Select MD05 if correcting 1 pay record item, current effective date or current grade, (see note 3)

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Select MD06 if canceling an erroneous promotion in DFAS (see note 4)Click on the drop down menu for Action (select promotion, demotion, or cancellation)If only correcting the current effective date, leave the Action box blankPress Submit

NOTE 1: MilPDS users must verify the MMPA before updating any pay affecting transactions (MD04/05/06)NOTE 2: The MD04 transaction is used when MilPDS is correct and both the current effective date and grade require correction on the MMPANOTE 3: The MD05 transaction is used when MilPDS is correct and one MMPA pay record item requires correction (current effective date or grade)NOTE 4: The MD06 transaction is used to cancel an erroneous promotion on the MMPA. Both MilPDS and MMPA must currently be reflecting the erroneous promotion information. The MD06 transaction must be processed before attempting to correct the grade data in MilPDS.NOTE 5: Do not process pay affecting MD transactions to correct MMPA grade data with effective dates over 12 months old. These actions are considered out of Immediate Access Storage (IAS) and must be manually processed by DFAS-DE. Forward requests to AFPC Enlisted Promotions through the Case Management System (CMS).

If MilPDS is wrong, but DFAS is correct, update the correct grade data in the projected grade data area under Career Enhancements. NOTE: If the correct grade data is input into the current grade area, instead of the projected grade area, the update will reject.

Promotion Verification:AB through SrA - Promotion verification for these grades can be accomplished at the base level.The verification process can be performed by applying the TIG and TIS requirements in accordance with AFI 36-2502 and by reviewing documents such as enlistment contracts, demotion orders, Articles 15, etc. If verification cannot be performed due to the non-availability of source documents, take the following actions:

1. Contact the Airman.2. Contact the MPF the Airman was assigned to at the time of promotion.3. Send a message to AFPC/DPSIR to request copies from ARMS.4. If the above actions do not produce any source document(s), create a source document based

on the data in MilPDS.

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Table 5. Operating Procedures for Processing Enlisted Promotion Data Verification Records (DVRs): Grades SSgt through CMSGT

STEP

A BAction Agency Action

1 Airmen Effective with each promotion cycle file build, promotion data verification records (DVRs) are produced for all eligible/non-weighable Airmen and posted to the vMPF. If an individual is identified as nonweighable on the DVR, he or she is required to report to MPF Career Development immediately for a complete explanation and correction of any erroneous or missing data.Review records (Selection Folder) in PRDA along with the DVR.

2 MPF Career Development

Instruct eligible Airmen to obtain/review DVR(s) through the vMPF. DVRs are for official use only. Assist individuals with questions or problems who hand carry or send their DVR(s) to the MPF. The following source documents should be used to verify promotion score data:• Decoration score = decoration order or citation• EPR score = AF Form 910, 911, or77When errors are detected and the DVR is incorrect according to the source document in the Airman’s record and the Airman agrees with the source document, OPR updates the data. The Airman’s copy of the DVR is annotated to reflect the change and the date the change was made. If the DVR is incorrect and the Airmandisagrees with the source document or when none exists Career Development refers the Airman to the OPR for update action.

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Projecting Promotions to Grades E-2/E-3/E-4

GENERAL INFORMATION:1. Active duty Airmen are automatically projected for promotion, unless they do not meet the eligibility requirements and/or not recommended by the commander.

2. The promotion consummates on the promotion effective date.

3. Instances may occur when the MPF or AFPC is required to manually project a promotion.

Promotion to E-2 - An Airman Basic (AB) is eligible for promotion to Airman (Amn) after completion of 6 months’ time in grade (TIG). The immediate commander must recommend the promotion in writing before the Airman assumes the grade. The MPF projects the grade, DOR, and the effective date using GSR “1D”.


2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade Info. Click the open button or double-click each selection. The Enlisted Records windowappears


2. Click the Grade Info button. The Enlisted Grade Information windowappears.

3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Extra Further Assignment Information window appears.


Gr Perm Proj - LOV is available (Example: EM.2.1)Gr Perm DOR Proj - DD-MMM-YYYY: (Example: 27-Jun-2014)Gr Perm Eff Dt Proj - DD-MMM-YYYY (Example: 27-Jun-2014)Gr Status Reason – LOV is available (Example: 1D)

5. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:

Gr Curr DOR 29 Feb Flg: - LOV is available (Example:N)Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)

SECTION D.Enlisted Promotions Military Personnel Data System (MilPDS) Update Procedures

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Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)


Promotion to E-3 - An Airman (Amn) is eligible for promotion to Airman First Class (A1C) after completion of 10 months TIG. The immediate commander must recommend the promotion in writing before the Airman assumes the grade. The MPF projects the grade, DOR and the effective date using GSR “1F”.

NAVIGATION:1. Active duty MPF: Select Customer Support, Career Enhancements, Promotions and Testing, and Enlisted Grade Information: Click the open button or double click each selection. TheEnlisted Records window appears.




3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Extra Assignment Information window appears.

4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list: NOTE: The LOV option is not available for date entries.

Gr Perm Proj - LOV is available (Example: EM.3.1)Gr Perm DOR Proj - DD-MMM-YYYY: (Example: 27-Jun-2014)Gr Perm Eff Dt Proj - DD-MMM-YYYY (Example: 27-Jun-2014)Gr Status Reason – LOV is available (Example: 1D)

5. Click the OK button if the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:

Gr Curr DOR 29 Feb Flg: - LOV is available (Example:N)Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)

6. Click the OK button and save the update by clicking the Save button. The projected promotion updates overnight and the Enlisted Grade Information window populates with the newinformation.

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Promotion to E-3 – Six Year Enlistee - Individuals initially enlisting for a period of six years are promoted from AB or Amn to A1C upon completion of either technical training or 20 weeks of technical training (start date of the 20 week period is the signatory date on the BMT certificate whichever occurs first (this will be the effective date for pay). The DOR for A1C equals the signatory date on the BMT certificate, which includes Airman's Week (if applicable). If the DOR and effective date are already updated they will need to be verified. To validate the information, the MPF will review the BMT and Technical School Graduation certificates and AF Form 3008. The MPF projects the grade, DOR and the effective date using GSR “1E”. If the AF Form 3008 states the individual is obligated to A1C at the time of EAD, do not change the date.


2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted GradeInfo.Click the open button or double-click each selection. The Enlisted Records windowappears.




4. Update all required fields bytyping the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for dateentries.

Gr Perm Proj - LOV is available (Example: EM.3.1)Gr Perm DOR Proj - DD-MMM-YYYY: (Example: 27-Apr-2014)Gr Perm Eff Dt Proj - DD-MMM-YYYY (Example: 10-Jun-2014)Gr Status Reason – LOV is available (Example: 1E)



6. Click the OK button and save the update by clicking the Save button. The projected promotion updates overnight and the Enlisted Grade Information window populates with the newinformation. Promotion to E-4 - An A1C is promoted fully qualified to Senior Airman (SrA) when all the following requirements are met:

Attained a 3 skill level in theirPAFSCServed on active duty for at least 12months


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Recommended for promotion by the immediate commander in writingCompleted 36 months TIS, and 20 months TIG, or 28 months TIG, whichever occursfirst

Note: Prior Service Airmen assessed onto Active Duty do not have the serve 12 months on Active Duty prior to promotion to E-4.


2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade Info. Click the open button or double-click each selection. The Enlisted Records windowappears.




4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries:

Gr Perm Proj - LOV is available (Example: EM.3.1)Gr Perm DOR Proj - DD-MMM-YYYY: (Example: 27-Jun-2014)Gr Perm Eff Dt Proj - DD-MMM-YYYY (Example: 27-Jun-2014)Gr Status Reason – LOV is available (Example: 1K)




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Correcting Promotions in MilPDS

To Update Correct Grade Data in the Projected Grade Area of MilPDS on an Airman’s Record:Go to Customer SupportClick on CareerEnhancementsClick on Promotions andTestingClick on Enlisted GradeInformationClick the Open buttonPress the F11 function key to enter the query modeType in the SSANPress the Ctrl +F11 function key to execute the query and populate the recordClick on the Grade Info button (ensure the Airman’s current grade is “AB”)Go to grade permanentprojectedType in the correct grade dataGo to grade permanent DOR projectedType in the correct DORGo to grade permanent effective date projectedType in the correct effective dateGo to Grade StatusReasonType in the correct GSR (ensure TOE reflects 6 years if using GSR 1E for 6-year enlistees)Click the OK button twicePress the Ctrl +H function key to save the record

After MilPDS is updated, (the DJMS Grade Change or the correct grade data in the projected grade data area in Career Enhancements) verify with the local finance office the next duty day after the projection consummates to ensure the transaction corrected the Airman’s pay record. REMINDER: The pay file is not immediately updated; requests are often queued for the next regular update.Once the file date has changed the update should reflect on the MMPA.

If the pay record does not update within one week, check the CMS to establish if a pay problem case was submitted on the Airman. If a case is pending, no further action is required; unless including additional comments or if waiting for the case to be referred for more information/ action. If a case is not pending in CMS, enter a CMS Pay Problem Case on the individual and select “promotion-recon” for the case type. Ensure duplicate cases are not entered into CMS; this further delays the Airman’s pay problem. NOTE: Exhaust all avenues at the MPF level prior to initiating a case in CMS. Any MilPDS updates and/or pay problem cases submitted in CMS must be accomplished promptly to ensure DFAS can correct the pay issues quickly and to prevent any repeat names on the quarterly DFAS Reconciliation roster.

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Promotion Eligibility Status (PES)Codes

GENERAL INFORMATION:The following information provides procedures for updating Promotion Eligibility Status (PES) Codes, the effective dates and the expiration dates.

Promotion Eligibility Status Code (PES) Effective dates - Each PES code update must be accompanied by the update of the PES effective date and some must be accompanied by a GSR.The PES effective date must be the actual date of change in status.EXCEPTIONS: PES “M”, “N” and “P”. The PES effective date used for codes “M”, “N” and “P” must be a date AFTER the PECD for the applicable promotion cycle. For code “M” and “N” the effective date may be a future date.

Ineligible for Promotion Consideration - Promotion Eligibility Status Codes (PES)

PES CODE EXPLANATION

Grade Status Reason (GSR)

A Article 15 suspended reduction. 3T

C A Career Airman declines to extend or reenlist to obtain service retainability for completing a controlled duty assignment, PCS, TDY and retraining; declines retraining according to AFI 36-2626,has an approved voluntary retirement in lieu of assignment.

3D of GSR3E

F Convicted by court-martial or is undergoing punishment or suspended punishment imposed by court-martial; or on appellate review leave (includes suspended punishment, completed punishment, and cases where sentence does not include punishment). For Airmen in the rank of SrA through SMSgt with a court-martial conviction, PES code “F” expires 12 months from the date sentence is adjudged or the longest period of punishment, whichever is later. For Airmen in the rank of AB through A1C with a court-martial conviction, PES code “F” applies only if the punishment is imposed and expires upon completion of the punishment.

3L

G Control Roster. 3MH Administrative demotion action under AFI 36-2502, Administrative

Demotion of Airmen.3C

J Denied or not selected for reenlistment.K Serving on probationary period under 36-3208, Administrative

Separation of Airmen.L Determination by the Secretary of the Air Force to be unfit to

perform duties due to a physical disability (AFI 36-2502).3J

M Declined to test for promotion; signed the declination statement on the AF Form 1566, WAPS Test Verification or AF Form 1566A, Declination of SNCO Promotion Consideration. Note: The PES effective date must be AFTER the PECD.

N Not recommended for promotion by the promotion authority. 3CP Failed to appear for scheduled WAPS testing without a valid reason

as decided by the immediate Commander.

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Q AFSC removed for cause; remains ineligible until awarded a skill level commensurate with grade.

3R

R Has a referral EPR (enlisted performance report). Upon closeout of a referral EPR update PES code “R” and the PES effective date equal to the closeout date of the referral EPR and PES exp date equal to one year from the close out date of the referral EPR.When a new EPR closes out that is not a referral, update GSR “YY” and PES to “X” and the PES effective date equal to the closeout date of the new EPR.

3C

U AWOL or deserter status.V Has an approved application for separation as a conscientious

objector or is being involuntarily separated under AFI 36-3208.3H

W Convicted by a civilian court or undergoing punishment, suspended punishment, suspended sentence probation, work release program or any combination of these or similar court ordered conditions; to include the period of time the Airman is on probation after serving part of a sentence or had the sentence withheld for a period of time (excluding minor traffic violations). The ineligibility period equals the maximum confinement for the same or most closely related offense under the manual for Court-Martial.

1 Not recommended for entry into upgrade training or is withdrawn from upgrade training for failing to progress to the next higher level (training status code “T”). PES Code will expire when the member is selected for retraining and is no longer in training status code “T”

2 Declines to attend Enlisted Professional Military Education (EPME)according to AFI 36-2656.

3E

3 Fails or has a non-current fitness assessment as of the PECD.Separated under AFI 36-3208.

3C

Eligible if selected in withhold for Promotion on the Effective DatePES CODE

EXPLANATION Grade Status Reason (GSR)

B Under investigation or inquiry being conducted by military or civil authorities that may result in action under the UCMJ or prosecution by civil authorities or investigation is complete, but no determination is made as to what action(s) is to be taken.

2A

D Under court-martial or civil charges. 2BS Pending decision on conscientious objector application. 2EY Commander Directed – Fitness Assessment less than 75. 2N

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Eligible for PromotionPES

CODEEXPLANATION

X Eligible for promotion (no other PES codes apply).

PES Code Hierarchy - The following PES Code Hierarchy is established to ensure Airmen are identified in the proper code, when more than one PES condition exists. If an Airman has two PES conditions within the same hierarchy the code with the longest expiration date is used:

Highest: C, J, L, Q or 2 (permanently ineligible)

Second Highest: 1, 3, A, F, G, H, K, M, N, P, R, U, V, or W (ineligible if condition existed on or after PECD)

Third Highest: B, D, S, or Y (eligible, but if selected, promotion must be withheld if condition still exists on the promotion effective date)

Fourth Highest: X (eligible)

PES Code Expiration - PES codes for which the PES expiration date applies are codes A, F, G, H, K, N, R and W. Expiration date for code N applies only to Airmen in grades AB through A1C; for SSgt(s) and above, code N changes to X on file build. A TR notice is produced on individuals whose PES expiration date is within 5 days and appears daily until appropriate action is taken. Update of either the PES code or the PES expiration date is required.

File Build Conversion - Automatic code conversion during file build converts PES codes M, N, P, R to X (promotion to the rank of SSgt through CMSgt). Update of PES codes 1, 2, A, C, F, G, H, J, K, Q, R, U, or W any time after file build changes the promotion file to an inactive status. Extreme care must be taken to ensure PES codes and effective dates are updated correctly.

Erroneous Update of PES Codes - AFPC/DP2SPP must be notified of any erroneous PES code updates made after file build; erroneous updates could inactivate the promotion record for that cycle.When the determination is made that the PES code is in error, update of PES code to “X” and PES effective date to a date on or before the PECD. To reactivate the promotion file, MPF Promotions must forward a letter/message to AFPC/DP2SPP, justifying the change of the PES code. Included in the letter/message must be the approval of the MPF commander, the Airman’s name, SSN, promotion cycle ID, and the circumstances surrounding the erroneous PES update.

PES Code P (No-Show for Testing) - Test Control Officers or MPF Career Development personnel must report no-shows for promotion testing to unit commanders by an official memorandum. The unit commander may request rescheduling of Airmen who did not report for testing as specified on theAF Form 1566 or RIP 1566, if convinced the Airman did everything within their control to make the appointment. The MPF Commander is the final approval authority for circumstances outside the Airman’s control. Requests for rescheduling for reasons which appear to be within the Airman’s control, but the unit commander is requesting rescheduling, should be forwarded to the FSS Commander for final determination. If the unit commander, MPF commander or the FSS commander disapproves testing for first time no-shows the MPF Promotion Section updates the Airman’s PES to “P”. Second time no-shows are automatically ineligible for promotion and the PES code is updated to “P” immediately.

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Changes of PES Code “P” to “X” - AFPC/DP2SPP monitors all changes of PES code “P” to “X” onthe promotion file. The MPF must distinguish a PES code “P” erroneously updated from an approved reinstatement for a second time no-show and process the action accordingly.

Erroneous PES Code “P” - When changing an erroneous PES code “P” to “X” the MPF reports the circumstances surrounding the erroneous condition to the MPF commander. MPF Promotions must forward a letter/message to AFPC/DP2SPP justifying the change of the PES code. Include in the letter the approval of the MPF commander, the Airman’s name, SSN, promotion cycle ID and the circumstances surrounding the erroneous PES update.

PES Code Y (Commander Directed–Fitness Assessment less than 75 ) - If a PT failure or non-current condition occurs after the PECD, commanders must withhold the Airman’s projected promotion, and the MPF Promotions Section must update the Airman’s PES code to “Y” and GSR to “2N”. In the event of a promotion withhold action, written notification is required. IAW para 4.2.1, commanders must notify Airmen, verbally or in writing prior to the promotion effective date, and formal written notification must follow NLT 5 duty days. Written notification is also required if a commander non-recommends an Airman for promotion and the MPF must update PES code to “N”.MPF Promotion Section must contact the Fitness Assessment Cell (FAC) the fifteenth day of each month for a listing of all fitness assessment failures and non-current Airmen. The MPF will forward the FAC listing to the applicable units, the units will validate the product and provide the withhold letter signed by the commander.

PES Code 2 (Declined EPME) – Airmen who decline to attend Enlisted Professional Military Education (EPME) according to AFI 36-2656 will receive a PES Code 2. The PES code 2 will not automatically update. MPFs must use the signed AF Form 964 as source documentation to update the PES Code. Members who decline to attend will remain ineligible for promotion until they graduate from the required EPME.

PES Code 3 (Fitness Failure/Non-Current as of PECD) - On PECD/SCOD Airmen are still current/passing for their Fitness Assessment (FA) and will not become NON-current until the 1st of the month following the 6 month or 1-yr FA testing window. Ex. SSgt X's FA is due 31 Jan, member is still current on 31 Jan PECD/eligible for promotion. SSgt X will become overdue on 1 Feb. The MPF Promotion Section updates the Airman’s PES code to “3” and GSR to “3C” if the Airman is not current or have a passing FA on PECD. Ex. SSgt X's FA is due 31 Dec, member is overdue and did not test by 31 Jan, PES “3” and GSR “3C” would apply. SSgt X takes their PT in December, fails does not have a passing FA on 31 Jan, PES “3” and GSR “3C” would apply. MPF Promotion Section must contact the Fitness Assessment Cell (FAC) for a listing of all fitness assessment failures and non-current Airmen. Once received, the MPF must validate the listing with each unit prior to updating the PES codes.

Reinstatement of a Second Time No-Show - Upon receipt of the approved reinstatement of a second time no-show from the wing commander, MPF Career Development updates the PES code to “X” and emails a copy of the wing commander’s approval to AFPC/DP2SPP. Include the cycle ID; (EXAMPLE: “15E5”), and the data updated.

PES Code R (Referral EPR) - MPF Career Development and Force Management Element must establish routing procedures to ensure PES Code “R” is updated when an Airman receives a referral report. MPF Career Development updates the PES code to “R” with the effective date equal to the close-out date. When a new EPR closes out that is not a referral, update PES to X and the PES effective date equal to the closeout date of the new EPR, and GSR “YY.”

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Gr Status Reason – LOV is available (Example: 3C)Prom Elig Status Amn – LOV is available (Example: N)Prom Elig Status Eff Dt – DD-MMM-YYYY: (Example: 06-Jun-2014)PES Exp Date – DD-MMM-YYYY (Example: 06-Dec-2014)



6. Click the OK button and save the update by clicking the Save button.

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Correcting Erroneous Data Errors

Actions Required to Correct Erroneous Ineligibility Reasons.R A BULE

If Erroneous In-eligibility Reason Is The Following Action Is Required

1 Skill level too low Review the Airman’s record to determine correct AFSC/training data and determine if PAFSC waiver is authorized IAW AFI 36-2502, Table 2.3. Submit a waiver if authorized. Determine if the Airman completed training before PECD. When AFSC skill level is commensurate with grade and was awarded before PECD, update the AFSC or training data.

2 CAFSC is 9T100 When CAFSC 9T100 is in error, update AFSC/training data.3 Projected for promotion When the projected promotion from a previous cycle has been

deleted, inform AFPC/DP2SPP by message of eligibility4 PES code = C, F, or G When determination is made before selects have been done,

update the PES code to X and the PES-EFF-DT to a date before PECD.

5 PES code = A, H, J, K, L, M, N, P, Q, R, U, V, or W,1 or 2

When determination is made before selects have been done, update correct PES and forward a message to AFPC/DP2SPP to ensure that the promotion file is updated prior to selects being made.

6 Mandatory DOS Inform AFPC/DP2SPP by message of Airman’s eligibility status.7 Projected for

retirement/separationInform AFPC/DP2SPP by message of Airman’s eligibility status.

8 Grade changed since promotion cycle build

Inform AFPC/DP2SPP by message of Airman’s eligibility status.

9 Promotion canceled by MPF

Inform AFPC/DP2SPP by message of Airman’s eligibility status.

10 Low tenure—insufficient TIG/TIS

Review the UPRG to determine the correct DOR or TAFMSD; if in error, update the correct data in PDS.

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When a data error is discovered on a selectee, take action as follows:ACTION AGENCY ACTION

AFPC DP1SSP If select status cannot be verified due to missing source documents, missing records or coordination is required by another OPR; update GSR 2P, 2M or 2N respectively.When another OPR is involved, prior to updating GSR 2M, advise that OPR to take necessary corrective action. Perform an unofficial re-computation, using the correct data.Inform the MPF commander and unit commander of results.Update the correct data, delete erroneous data, and delete data that cannot be verified by a source document.

MPF Commander Furnish a letter to the unit commander informing the Airman of their current promotion status. The letter must inform the Airman their name appears on the worldwide select list but because of a data error, the WAPS record must be rescored at AFPC. The Airman must be informed of their probable status:remain a selectee, become a non-selectee and/or requires in-system supplemental reconsideration. The MPF does not determine the final promotion status. If the Airman’s select status changes, advise the Airman not to assume the new grade until AFPC confirms the status or the Airman is reconsidered during the next monthly in-system supplemental.

MPF Career Development

If a selectee has departed and the losing MPF cannot verify the data, the gaining MPF must verify. The losing MPF must notify the Airman at their leave address of the data error.

1. When a data error is discovered that would result in a higher promotion sequence number (change in DOR, TAFMSD or DOB), update the correct data and notify AFPC/DP1SSP. The Airman’s information generates through the next monthly in-system supplemental, and a new promotionsequence number is assigned. NOTE: If correction of the data error results in a higher promotion score, do not place the promotion in withhold; however, the MPF OPR must correct the data error.

2. If the Airman assumed the higher grade based on the original promotion sequence number and the data corrected would give the individual an earlier DOR and effective date the MPF must assist the Airman in applying for a retroactive effective date correction through the case management system (CMS).

3. Data verification must be completed within 10 workdays after release for all promotion cycles.

4. If data verification cannot be accomplished before the promotion effective date, AFPC places the promotion in withhold by updating GSR “2N” (SSgt selects only) or “2P”, Pending data verification records not available.

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Promotion Withhold Action and Termination of Withhold Action

This section provides procedures for promotion withhold and termination of withhold actions.

Promotion Withhold - The promotion of an Airman is withheld, if they possess one of the conditions listed in the GSR and Reason for Promotion Withhold table below or in AFI 36-2502 Table 1.2.Written commander notifications are required for all withhold conditions. Commanders must clearly state the specific reason for all withholding actions. The MPF returns memorandums not stating specific reasons for withholding actions to commanders. Withholding a promotion is not used as punishment or inducement for an Airman to conform to acceptable standards or performance.When withhold status applies, the PES code must be updated to code “B”, “D”, “S”, “X” or “Y”.Upon receipt of the commander’s letter of notification to withhold, update the appropriate GSR and change the projected effective date to 09-Sep-3999.

Grade Status Reason

Reason for Promotion Withhold

2A Under investigation or inquiry being conducted by military or civil authorities that may result in action under the UCMJ, prosecution by civil authorities, or investigation or an inquiry has been completed, but no determination has been made as to what action is taken (PES code B).

2B Under court-martial or civil charges (PES code D).2D Pending data verification, records not available.2E Pending decision on conscientious objector application (PES code S).2K Missing required retainability for promotion to MSgt, SMSgt, CMSgt.2M Pending selection verification; data error.2N Withhold for other reasons to include:

Commander Directed – Fitness Assessment less than 75 (PES code Y)Reasons requested by the commander and approved by the wing commander;

(does not include reasons of substandard behavior, or performance, problems with OJT, misbehavior; etc.)

Serving in the grade of SrA through SMSgt and does not meet the skill level requirements as listed in AFI 36- 2502, Table 2.1, by the effective date of promotion.

2P Pending verification, missing source document.2R Erroneously consummated promotion, withhold action is appropriate.2T Missing required PME for promotion to TSgt/MSgt.


2. AFPC/ DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted GradeInfo.Click the open button or double-click each selection. The Enlisted Records windowappears.

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2. Click the Grade Info button. The Enlisted Grade Information window appears. Move the cursor down and click in the Details line being updated or blank line (initial update). The Extra Assignment Information window appears. Update all required fields by typing the information or clicking theList of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for dateentries:

Gr Perm Eff Dt Proj – DD-MMM-YYYY: (Example: 09-Sep-3999)Gr Status Reason – LOV is available (Example: 2A)Prom Elig Status Amn – LOV is available (Example: B)Prom Elig Status Eff Dt – DD-MMM-YYYY: (Example: 10-Jul-2014)


Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N)Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)


Terminating Withhold Action1. When a Unit Commander recommends (in writing) promotion for an individual whose promotion is in withhold, the MPF must manually release the promotion withhold in MilPDS. This is not an automatic MilPDS action. If a Unit Commander recommends an Airman for promotion, he/she must do so within 30 days of the withhold action expiring. For example, if the withhold expires 15 Nov the commander must recommend the Airman for promotion NLT 15 Dec. If the Airman’s projectedDOR in MilPDS reflects 09-Sep-3999, (a projected future date, or a line number not yet announced for increment) update the GSR to “2X.” A message appears stating the GSR is updated to the correct code. If the promotion was placed in withhold due to PES code “B”, “D”, “S”, or “Y”, update the PES code to “X” and the PES effective date is the date the commander recommended promotion. The projected promotion consummates automatically once the DOR or promotion sequence is announced; provided no other withhold condition(s)exist.

2. If the Airman’s projected DOR in MilPDS is a past date, update the projected effective date to the date the withhold condition no longer exists and/or the date of the commander’s letter recommending promotion, whichever date is later. Update the GSR to “2X” to release the withhold condition – a notice appears informing the GSR is updated to the correct code. If a promotion was placed in withhold due to the PES code being “B”, “D”, “S” or “Y” update the Airman’s PES code to “X” and the PES effective date to the date the commander recommended promotion. The projected promotion consummates automatically overnight, provided no other withhold condition exists.

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3. If the original effective date has passed, the new effective date is the date of the commander’s letter recommending promotion. The DOR remains the original DOR and the effective date will be retroactive to coincide with the original DOR, unless the unit commander denies in writing the retroactive promotion effective date.

AFPC/DP2SPP corrects promotion effective dates as a result of promotion withhold actions (PME withhold, EPME waivers, retainability withhold, investigation (military/civilian) withhold, and supplemental promotion selections through the Case Management System (CMS). The MPF submits CMS requests on retainability withhold, investigation (military/civilian) withhold, Primary AFSC Skill Level waivers, and Fitness Program withholds.


2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted GradeInfo.Click the open button or double-click each selection. The Enlisted Records windowappears.


2. Click the Grade Info button. The Enlisted Grade Assignment Information window appears.Move the cursor down and click in the Details line being updated or blank line (initial update). The Extra Assignment Information window appears.


Gr Perm Eff Dt Proj – DD-MMM-YYYY: (Example: 10-Jul-2014)Gr Status Reason – LOV is available (Example: 2X)Prom Elig Status Amn – LOV is available (Example: X)Prom Elig Status Eff Dt – DD-MMM-YYYY: (Example: 10-Jul-2014)



5. Click the OK button and save the update by clicking the Save button. The projected promotion updates overnight and the Extra Assignment Information window populates with the new information.

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This section provides the MPF Career Development Element the procedures for updating promotion non-recommendations.

1. The MPF updates the enlisted promotion non-recommendation upon return of the unit selectee ornon-selectee list, and a copy of the commander’s written non-recommendation letter.

2. Non-recommend Airmen (A1C and below) in monthly increments up to 6 months at a time; non-recommend Airmen (SrA and above) for that particular promotion cycle. The immediate unit commander approves the non-recommendation for promotion to MSgt and below.

3. The MAJCOM, FOA or DRU commander approves non-recommendation for promotion to SMSgt and CMSgt. Update PES code “N” and GSR “3C” to remove a projected promotion or promotion eligibility.



UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Extra Assignment Information window appears.3. Move the cursor down and click in the Details line being updated or blank line (initial update).3. The Extra Assignment Information window appears. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.Gr Status Reason – LOV is available (Example: 3C) Prom Elig Status Amn – LOV is available (Example: N)Prom Elig Status Eff Dt – DD-MMM-YYYY: (Example: 27-Aug-2014PES Exp Date – DD-MMM-YYYY (Example: 27-Feb-20144. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)5. Click the OK button and save the update by clicking the Save button.6. The Enlisted Grade Information window populates with the new information.

Non-Recommendation for Promotion

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GENERAL INFORMATION

1. Each calendar year, a limited number of enlisted Air Force personnel with exceptional potential may be promoted to the rank of SSgt and TSgt under the STEPprogram.

2. The commander of a MAJCOM, FOA, DRU or the Senior Air Force Officer in an Air Force Element with a quota, may delegate selection authority to whatever level considered appropriate; however, the promotion authority remains with the immediate commander.

3. Airmen must meet all minimum eligibility requirements listed in AFI 36-2502, Table 2.1 and that year’s STEP guidelines posted on MyPers.

4. The selection authority ensures procedures are established to notify the promotee’s servicing MPF and the parent MAJCOM by email, within 72 hours after the Airman is STEP promoted (reference AFI 36-2502, paragraph 2.10.4), and provide a copy of the STEP promotion orders.

5. The date the selection authority announces the selection is the DOR and effective date for promotion.

6. The MPF publishes the promotion orders immediately after announcement of a STEP promotion and distributes the copies: Airman, ARMS and AFPC/DP2SPP (for MilPDS update) IAW that year’s STEP guidelines posted on MyPers.

7. AFPC projects the grade, DOR and the effective date using GSR “1S”. TheAirman’s promotion consummates overnight and flows to DFAS.

NAVIGATION: AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions and Enlisted Grade Info. Click the open button or double-click each selection. The Enlisted Records window appears.

UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window appears. Move the cursor down and click in the Details line being updated or blank line (initial update). The Extra Assignment Information window appears. Update all required fields by typing the information or clicking theList of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for dateentries.Gr Perm Proj - LOV is available (Example: EM.7.1)Gr Perm DOR Proj - DD-MMM-YYYY: (Example: 27-Jun-2014) Gr Perm Eff Dt Proj - DD-MMM-YYYY (Example: 27-Jun-2014) Gr Status Reason – LOV is available (Example: 1S)3. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N)

Stripes for Exceptional Performers (STEP)

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Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)4. Click the OK button and save the update by clicking the Save button. The projected promotion updates overnight and the Enlisted Grade Information window populates with the newinformation.5. Close the window or application by clicking the “X” located in the top right corner of each window.

1. Promote Airmen entering the Airman Education and Commissioning Program (AECP), Officer Training School (OTS), Physician Assistant (PA) or the Academy of Military Service (AMS) in the rank of SrA and below to SSgt effective 1 day prior to their departure, but no earlier than the 11th day before the RNLTD.

2. Update the projected grade, DOR and the effective date using GSR “1G” (AECP/OTS/AMS) or “1J” (PA- in the case of 1J not working, use 1G).



UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window appears.3. Move the cursor down and click in the Details line being updated or blank line (initial update).4. The Extra Assignment Information window appears.5. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.Gr Perm Proj - LOV is available (Example: EM.5.1)Gr Perm DOR Proj - DD-MMM-YYYY: (Example: 27-Jun-2014) Gr Perm Eff DT Proj - DD-MMM-YYYY (Example: 27-Jun-2014) Gr Status Reason – LOV is available (Example: 1G)6. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff DT 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff DT Proj 29 Feb Flg – LOV is unavailable (Example: N)7. Click the OK button and save the update by clicking the Save button.

Pre-Commissioning Promotions

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8. The projected promotion updates overnight and the Enlisted Grade Information window populates with the newinformation.

PAFSC skill level waivers (SLW) establish eligibility for promotion consideration for Airmen who do not possess the required skill level. Separate PAFSC SLW letters must be prepared for each promotion cycle.



UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the WAPS Info button. The Enlisted Grade Information window appears.3. Move the cursor down and click in the Details field being updated or a blank field (initial update).The Extra Assignment Information window appears. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries. Only the “Prom Skill Waiver” and “Prom Cycle ID” need to be updated. Prom Skill Waiver - LOV is available (Example: L) Prom Cycle ID - (Example: 15E5)4. Click the OK button and save the update by clicking the Save button. The Enlisted Grade Information window populates with the new information.5. Close each window by clicking the “X” located in the top right corner of each window.

Primary Air Force Specialty Code (PAFSC) Skill Level Waivers (SLW) Update Procedures

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This section provides the MPF Career Development Element procedures for updating Article 15 Reductions, Article 15 Suspended Reductions, Vacation of Article 15 Suspended Reductions and Remissions of Article 15 Suspended Reductions.

Article 15 Reductions - This action is documented on an AF Form 3070, Record of Non-judicial Punishment Proceedings. The DOR and effective date in the grade to which an Airman is reduced under Article 15 is the date of the commander’s signature on the AF Form 3070. The MPF updates the grade, DOR and the effective date using GSR “4B” or “4C”. The MPF sanitizes the reason for the Article 15 on the AF Form 3070 and files a copy in ARMS. The PES code remains “X” unless another PES code applies.

NAVIGATION:1. Active Duty MPF: Select Customer Support, Career Enhancements, Promotions and Testing, and Enlisted Grade Information: Click the open button or double click each selection. The Enlisted Records window appears.2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and EnlistedGrade, click the open button or double click each selection. The enlisted records windowappears.

UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information windowappears.3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Extra Assignment Information window appears.4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.Gr Curr - LOV is available (Example: EM4.1.)Gr Curr DOR – DD-MMM-YYYY: (Example: 27-Aug-2014)Gr Curr Eff DT - DD-MMM-YYYY (Example: 27-Aug-2014) Rank – LOV is available (Example: SrA)Gr Status Reason – LOV is available (Example: 4B)5. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)6. Click the OK button and save the update by clicking the Save button. The Extra Assignment Enlisted Grade window populates with the new information.

Article 15 Demotions, Reductions, Vacations and Remissions

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Article 15 Suspended Reductions - This action is documented on an AF Form 3070. When an Airman receives an Article 15 Suspended Reduction there is no change to the current grade, DOR or Effective date. Update GSR “3T” and PES code “A” effective the date of the suspension action, unless another action has a higher precedence. PES code “A” expiration date is the date specified in the punishment portion of the AF Form 3070.


UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window appears. Move the cursor down and click in the Details line being updated or blank line (initial update). The ExtraAssignment Information windowappears.3. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.Gr Status Reason – LOV is available (Example: 3T) Prom Elig Status Amn – LOV is available (Example: A)Prom Elig Status Eff Dt - DD-MMM-YYYY: (Example: 27-Aug-2014) PES Exp Date - DD-MMM-YYYY (Example: 27-Feb-2015)4. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)5. Click the “OK” button and save the update by clicking the Save button. The EnlistedGrade Information window populates with the new information.

Vacation of Article 15 Suspended Reductions - This action is documented on an AF Form 366, Record of Proceedings of Vacation of Suspended Non-judicial Punishment. When an Article 15 reduction is suspended but the suspension is later vacated, the DOR in the grade to which the airman is reduced is the date specified in the punishment area of the original AF Form 3070. The effective date is the date the commander signed the AF Form 366. PES code “A” is changed to “X”, unless another code applies. The MPF updates the grade, DOR and the effective date using GSR “ 4B” or “4C”.Click the OK button and save the update by clicking the Save button. The Enlisted Grade Information window populates with the new information.

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UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window appears. Move the cursor down and click in the Details line being updated or blank line (initial update). The Extra Assignment Information window appears. Update all required fields by typing the information orclicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for dateentries.Gr Curr – LOV is available - (Example: EM.3.1)Gr Curr DOR–DD-MMM-YYYY - (Example: 27-June-2014)Gr Curr Eff DT – DD-MMM-YYYY – (Example: 03-Aug-2014) Rank – LOV is available – (Example: A1C)Gr Status Reason – LOV is available – (Example: 4B) Prom Elig Status Amn – LOV is available (Example: X)Prom Elig Status Eff DT – DD-MMM-YYYY: (Example: 03-Aug-2014)3. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: – LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)4. Click the OK button and save the update by clicking the Save button. The Enlisted Grade Information window populates with the new information.

Remission of Article 15 Suspended Reductions - This action is documented on AF Form 3212, Record of Supplementary Action under Article 15, UCMJ. Remission as it pertains to promotion actions is the cancellation of an Article 15 suspended reduction. In these cases, GSR is changed to “YY” and the PES code “A” is changed to “X” effective the date the commander signed the AF Form 3212, unless another code applies. Click the OK button and save the update by clicking the Save button. The Enlisted Grade Information window populates with the new information.

NAVIGATION:1. Active Duty MPF: Select Customer Support, Career Enhancements, Promotions and Testing, and Enlisted Grade Information: Click the open button or double click each selection. TheEnlisted Records windowappears.2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade, click the open button or double click each selection. The enlisted records windowappears.

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UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window appears. Move thecursor down and click in the Details line being updated or blank line (initial update). The Further Extra Information windowappears.3. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.Gr Status Reason – LOV is available - (Example: YY) Prom Elig Status Amn – LOV is available – (Example – X)Prom Elig Status Eff Dt – DD-MMM-YYYY – (03-Aug-2014)4. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)5. Click the OK button and save the update by clicking the Save button. The Enlisted Grade Information window populates with the new information.

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This section provides AFPC procedures for updating Article 15 Set Asides, Mitigations, Suspensions, and Court-Martial Reductions. NOTE: Only AFPC can update active duty Article 15 Set Asides, Mitigations, Suspensions, and Court-Martial Reductions.

Article 15, Set Aside Straight/suspended reduction (“bust”) that is set-aside - This action is documented on an AF Form 3212, Record of Supplementary Action Under Article 15, UCMJ. If the punishment on the AF Form 3070, Record of Non-judicial Punishment Proceedings includes a reduction, the Airman’s previous grade, DOR and the effective date are all restored using GSR “5K.” The MPF removes Article 15 correspondence from the Airman’s record, removes PES code “A” from MilPDS (for suspended reduction set-asides), and forwards a copy via CMS (Case Description*-“Article 15 Set Aside”, Root Cause*-“Lack of MilPDS Input”, Category*- “Process”) of all Article 15 documents (AF Form 3070 and AF Form 3212. Refer the case to AFPC Enlisted Promotions (DP1SSP) to correct the grade data, and review the promotion file for possible WAPS supplemental consideration.

NAVIGATION: (AFPC/DPPPW) Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade, click the open button or double click each selection. The enlisted records window appears.

UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window appears. Move the cursor down and click in the Details line being updated or blank line (initial update). The ExtraAssignment Information windowappears.3. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries:Gr Curr - LOV is available (Example: EM4.1.)Gr Curr DOR – DD-MMM-YYYY: (Example: 27-Jun-2014)Gr Curr Eff Dt - DD-MMM-YYYY (Example: 27-Jun-2014) Rank – LOV is available (Example: SrA)Gr Status Reason – LOV is available (Example: 5K)4. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)5. Click the OK button and save the update by clicking the Save button. The Enlisted Grade Information window populates with the new information.

Article 15 Grade Restorations, Set Asides, Mitigation, Suspension and Court Martial Reductions (AFPC)

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Article 15 Mitigation - This action is documented on an AF Form 3212. When Article 15 reduction on the AF Form 3070 is mitigated to the extent that the former grade is restored, the DOR and the effective date are the date the commander signed the mitigation action. AFPC/ DP1SSP updates the DOR and the effective date using GSR “5L.” The MPF removes Article 15 correspondence from the Airman’s record, removes PES code “A” from MilPDS, (for suspended reduction set-asides), and forwards a copy via CMS (Case Description*-“Article 15 Mitigation”, Root Cause*-“Lack of MilPDS Input”, Category*- “Process”) of all Article 15 documents (AF Form 3070 and AF Form 3212); refer case to AFPC Enlisted Promotions (DP2SPP) to correct the grade data and review the promotion file for possible WAPS supplemental consideration. AFPC Enlisted Promotions is the only office authorized to update mitigation actions.

NAVIGATION: AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade, click the open button or double click each selection. The enlisted records window appears.

UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window appears. Move the cursor down and click in the Details line being updated or blank line (initial update). The ExtraAssignment Information windowappears.3. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries:Gr Curr - LOV is available (Example: EM4.1.)Gr Curr DOR – DD-MMM-YYYY: (Example: 27-Aug-2014)Gr Curr Eff Dt - DD-MMM-YYYY (Example: 27-Aug-2014) Rank – LOV is available (Example: SrA)Gr Status Reason – LOV is available (Example: 5L)4. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)5. Click the OK button and save the update by clicking the Save button. The Enlisted Grade Information window populates with the new information.

Article 15 Suspension – Straight reduction (“bust”) that is later suspended - This action is documented on an AF Form 3212. When Article 15 reduction on the AF Form 3070 is later suspended the former grade is restored. The DOR reverts to the original DOR held before the reduction. The effective date is the date the commander signs the AF Form 3212, suspension action.The MPF must create CMS (Case Description*-“Article 15 Suspension”, Root Cause*-“Lack of MilPDS Input”, and provide all Article 15 documents (AF Form 3070 and AF Form 3212) to refer the case to AFPC Enlisted Promotions (DP1SSP) to correct the grade data. AFPC/DP1SSP is the only office authorized to update mitigation actions. AFPC/DP1SSP updates the grade, DOR and the effective date using GSR “5M.” The MPF updates PES code “A” effective the date the commander signed the AF Form 3212 and an expiration date as indicated on the AF Form 3212. The MPF sanitizes the AF Form 3212 and forwards a copy to ARMS for file in the Airman’s record documenting the grade restoration and the

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suspended reduction punishment.


UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window appears. Move the cursor down and click in the Details line being updated or blank line (initial update). The ExtraAssignment Information windowappears.3. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries: Gr Curr - LOV is available (Example: EM4.1.)Gr Curr DOR – DD-MMM-YYYY: (Example: 27-Jun-2014)Gr Curr Eff Dt - DD-MMM-YYYY (Example: 03-Aug-2014) Rank – LOV is available (Example: SrA)Gr Status Reason – LOV is available (Example: 5M)4. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)5. Click the OK button and save the update by clicking the Save button. The EnlistedGrade Information window populates with the new information.

Court-Martial Reductions - In all court-martials with a reduction in grade, the servicing Staff Judge Advocate (SJA) forwards a copy of the notification letter, (via email) within 24 hours of the sentence being adjudged to [email protected]. When a grade reduction occurs because of a court-martial sentence, the Airman’s DOR and the effective date are the earlier of when the convening authority approves the court-martial sentence, initiates action under RCM 1107 or 14 days after the sentence is adjudged. The MPF updates PES code “F” effective the date the court martial sentence is adjudged with an expiration date in accordance with AFI 36-2502, Table 1.1, rule 4, note 4; and files the result of trial in the Airman’s record in ARMS. The MPF is not authorized to update court-martial grade reductions. MPF personnel should not fax AFPC court-martial orders, report of result of trials, etc., or attempt to update the grade data. The servicing SJA makes formal notification to AFPC and only AFPC updates court martial reductions. AFPC updates the grade, DOR and the effective date using GSR “4F” or “4G”.


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UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Extra Assignment Information window appears. Move the cursor down and click in the Details line being updated or blank line (initial update). The Further Assignment Information window appears.3. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries:Gr Curr - LOV is available (Example: EM.1.1)Gr Curr DOR – DD-MMM-YYYY: (Example: 27-Jun-2004)Gr Curr Eff Dt - DD-MMM-YYYY (Example: 27-Jun-2004) Rank – LOV is available (Example: AB)Gr Status Reason – LOV is available (Example: 4F)4. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:Gr Curr DOR 29 Feb Flg: - LOV is available (Example: N) Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example: N)Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)5. Click the OK button and save the update by clicking the Save button. The Extra Assignment Information window populates with the new information.

This section provides the MPF Career Development Element the procedures for deferring a projected promotion and termination upon completion of the deferral period.

Promotion Deferral - Written commander notifications are required for all deferral actions. The immediate commander can defer a promotion for the duration of 1 to 3 months for projected promotions to SSgt through MSgt only. The commander can initiate deferral for promotion to SMSgt and CMSgt; the promotion authority approves the deferral. Wing or equivalent level commanders may approve deferring promotions beyond 3 months for SSgt through MSgt. Deferral action delays the original DOR and the effective date to determine if the Airman meets acceptable behavior or performance standards. Deferring beyond 3 months requires and exception to policy. The exception to policy must be submitted and approved by AFPC Enlisted Promotions. The MPF updates enlisted promotion deferrals upon receipt of the commander’s letter of notification. Update GSR “8A” and change the projected effective date to09-Sep-3999.

Promotion Deferrals and Termination of Promotion Deferrals

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NAVIGATION:1. Active duty MPF: Select Customer Support, Career Enhancements, Promotions and Testing, and Enlisted Grade Information: Click the open button or double click each selection. TheEnlisted Records window appears.2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade Info. Click the open button or double-click each selection. The Enlisted Records windowappears.

UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information windowappears.3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Extra Assignment Information window appears.4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.

Gr Status Reason – LOV is available (Example: 8A)Gr Perm Eff Dt Proj - DD-MMM-YYYY: (Example: 09-Sep-3999)




Terminating Promotion Deferral - Upon completion of the deferral period, the promotion authority must make a promotion decision in writing. The DOR and the effective date is the first day of the month after the deferral period ends. Airmen are not entitled to their original DOR. Update GSR to “8X” with the appropriate DOR and effective date.


UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information windowappears.3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Extra Assignment Information window appears.

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Gr Status Reason – LOV is available (Example: 8X)Gr Perm DOR Proj – DD-MMM-YYYY: (Example: 01-Aug-2014)Gr Perm Eff Dt Proj – DD-MMM-YYY (Example: 01-Aug-2014



6. Click the OK button and save the update by clicking the Save button.7. The projected promotion updates overnight and the Enlisted Grade Information window populates with the newinformation.

Cancel Projected Promotion - If the commander later decides to remove a projected promotion currently in deferral status, upon receipt of the written notification, the MPF Promotion Section updates as follows:

GSR - 3CPES code - NPES effective date - Equal to the date of the commander’s notification letterPES expiration date - As specified in the commander’s notification letter

NAVIGATION:1. Active Duty MPF: Select Customer Support, Career Enhancements, Promotions and Testing, and Enlisted Grade Information: Click the open button or double click each selection. The Enlisted Records window appears.2. AFPC/DPPPW: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade Info. Click the open button or double-click each selection. The Enlisted Records windowappears.

UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information windowappears.3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Extra Assignment Information window appears.4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.5. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:

Gr Status Reason – LOV is available (Example: 3C)Prom Elig Status Amn – LOV is available (Example: N)Prom Elig Stat Eff Dt – DD-MMM-YYYY (Example: 06-Jun-2014)PES Exp Date - DD-MMM-YYYY: (Example: 06-Dec-2014)

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6. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes to the following data in the Assignment Extra Information window:


7. Click the OK button and save the update by clicking the Save button

Deferral Instead of Withhold - If the commander defers a promotion from a withhold status, upon receipt of the written notification, terminate the withhold status by updating GSR “2X.” Then update Grade Status “8A” and ensure the projected effective date is updated to 09-Sep- 3999. This occurs if the reason for promotion withhold is terminated and the commander considers deferral appropriate.


UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information windowappears.3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Extra Assignment Information window appears.4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.

Gr Status Reason – LOV is available (Example: 2X)5. Click the OK button. If the projected date falls on 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:


6. Click the OK button and save the update by clicking the Save button.Gr Status Reason - LOV is available (Example: 8A)Gr Perm Eff Dt Proj - DD-MMM-YYYY (Example: 09-Sep-3999)



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8. Click the OK button and save the update by clicking the Save button

GENERAL INFORMATION:This section provides AFPC Enlisted Promotions procedures for current grade changes. NOTE:Only AFPC Enlisted Promotions can update GSR 5#.

1. Do not use this application in lieu of promotion projections.2. Promotions are automatically or manually projected, unless the Date of Rank (DOR) and/or

effective date is more than 12 months old. In this case, only AFPC can update the current grade information using the GSRs listed below.

3. The GSRs can be used to update current grade changes for all enlisted grades (AB through CMSgt).

Grade Status Reasons Reason for Grade Data Change5A Change of Grade, DOR, and Effective Date5B Change of Grade and DOR5C Change of Grade and Effective Date5D Change of Grade5E Change of DOR and Effective Date5F Change of DOR

5G Change of Effective Date5J Change of Grade, DOR and/or Effective Date – Result of AFBCMR Action

(Admin or Board)

NAVIGATION: Select AFPC/DPPPW, Personnel Programs, Promotions, and Enlisted Grade, click the open button or double click each selection. The Enlisted Records window appears.

UPDATE PROCEDURES:1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00-0000) in the SSN field or partial last name followed by a percent sign or full name (i.e., Doe, Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window populates with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information windowappears.3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Extra Assignment Information window appears.4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries:

Gr Curr - LOV is available EXAMPLE: EM3.1.Gr Curr DOR – DD-MMM-YYYY: EXAMPLE: 27-Jun-2002Gr Curr Eff Dt - DD-MMM-YYYY EXAMPLE: 27-Jun-2002Rank – LOV is available EXAMPLE: A1CGr Status Reason – LOV is available EXAMPLE: 5A

5. Click the OK button. If the projected date is 29 February update all required entries by answering yes or no to the following data in the Assignment Extra Information window:

Current GradeChanges

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Gr Curr DOR 29 Feb Flg: - LOV is available EXAMPLE: NGr Curr Eff Dt 29 Feb Flg – LOV is available EXAMPLE: NGr Perm DOR Proj 29 Feb Flg – LOV is available EXAMPLE: NGr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable EXAMPLE: N

6. Click the OK button and save the update by clicking the Save button. The Enlisted Grade Information window populates with the new information.

INTRODUCTIONThe Air Force mission and expeditionary environment make promotion notification to Airmen who are deployed or stationed in austere locations challenging. The Virtual Enlisted Promotion Release application was created to transform the delivery of enlisted promotion information. This web-based promotion release application eliminates the delay some Airmen experience when trying to determine their select/non-select status. It eliminates the requirement for any advance notification, improves safeguarding of select lists and ensures all eligible Airmen are notified simultaneously.

OPR: AFPC/DP2SPP

REFERENCES: AFI 36-2502, Enlisted Airman Promotion/Demotion Programs

TARGET AUDIENCE: Active Duty regular Air Force (RegAF)

Figure 1. Virtual Enlisted Promotion Release Flowchart: This flowchart outlines the individual steps for processing Virtual Enlisted Promotion Release.

Virtual Enlisted Promotion Release

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Table 1. Step-by-Step Procedures for Virtual Enlisted Promotion Release. This table provides a detailed understanding of the individual process steps for this program.

STEP ACTION OWNER NARRATIVE1 AFPC Update Promotion Release. Place the promotion select list on the

AFPC Secure and public websites for the senior rater, commander and Airman notification. Place all eligible Airmen score notices on the vMPF for Airman review only.

2 Commander/ Senior Rater

Access AFPC Secure. Click on Secure Apps, click on the EPROM Release tab to access a basic search tool and an advance query option.On the AF Portal, click the link to the Application. Utilize these tools to create a list of all MAJCOM, Base, or unit promotion selects. The list can be queried by senior rater ID (SRID), Name, MAJCOM, Unit, Line Number, AFSC, PASCODE, and State/Country. Query results can be exported to Excel and sorted by the data fields provided.

3 Airman Access myPers. Access the myPers Enlisted Promotion page at: https://myPers.af.mil/app/categories/p/8%2C10/c/656 to view the select list. Score notices for all eligible Airmen are available for review in vMPF.

GENERAL INFORMATION:

1. Airmen can access an alpha/AFSC list on the AFPC public or myPers.2. The application allows the senior raters, commanders, MPF and MAJCOMs at all levels to utilize asearchable tool to quickly identify a list of Airmen selected for promotion.3. The application requires common access card (CAC) access to search for Airmen selected for promotion and sort the list in a variety of ways.4. Commanders can identify promoted Airmen assigned to their unit PASCODE.5. The promotion release can be accessed on the following websites:

AFPC public (alpha/AFSC)(Everyone)AFPC Secure Web Site (CAC Required)myPers (CAC orlogin/password)

6. The announced promotion status and promotion sequence number are tentative and subject to data verification.7. Selected Airmen should be aware that an erroneous selection will result in removal from the selection list.

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RESPONSIBILITIES:

AFPC/DP1SSP1. Prior to public release complete data verification2. Notify the MPF of selectees to provide missing documentation identified by data verification by designatedsuspense.3. Initiate withhold actions for Airmen who fail to provide requested documentation.

AFPC/DP2SPP1. Post promotion select list on AFPC Secure and public website. Ensure link is available on the AF Portal for SR,commander and Airmen notification.2. Place score notices on vMPF for all eligible Airmen considered during promotion cycle (Airmen review only).

SENIOR RATER/TRUSTED AGENT1. Access AFPC Secure Website via CAC Card to retrieve the selectee list under their hierarchy.2. Ensure leadership and assigned personnel are educated on the release process and procedures.

COMMANDER1. Obtain list from SR/Trusted Agent.2. Notify Airman of Selection3. Complete non-recommendation, withhold or deferment actions, as appropriate.

AIRMAN1. Eligible Airmen must ensure all items identified on their Data Verification RIP (DVR) are officially documented in the Personnel Records Display Application (PRDA) prior to the promotion selection date.2. Identify discrepancies and provide missing source documents to the MPF or designated representative for update and inclusion in the Airman’s PRDA record.3. On public release date, access the AFPC Website for the promotion list. NOTE: If unable to access the promotion list, utilize myPers (CAC required), or the AF Portal.4. Access the vMPF to view the score notice. If the score notice is not available, contact the servicing MPF Career DevelopmentElement.5. Selectees identified as having missing documentation, (i.e., EPRs, Decorations, etc.) during the data verification review, must provide the documentation to AFPC Career Development by the established suspense date. NOTE: Failure to provide requested documentation will result in promotion withholdactions.

MPF Career Development1. Forward missing documents to ARMS for filing into the member’s record.2. The MPF is not authorized to remove promotion withholds for missing documents. Upon

confirming documents have been posted in the PRDA record the MPF will initiate a CMS case, “Data Verification - Missing Documents” Case Type and send it to AFPC Enlisted PromotionsDP2SPP requesting removal of the promotion withhold.

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INTRODUCTIONMany factors require the need for administrative demotion. Do not use administrative demotions when it is more appropriate to take action specified by the Uniform Code of the Military Justice (UCMJ).

OPR: AFPC/DP3SP (Career Development Branch)

REFERENCES: AFI 36-2502, Airman Promotion/Demotion Programs

TARGET AUDIENCE: Active Duty

GENERAL INFORMATION:1. Begin administrative demotion during the term of enlistment when the reason for the action occurred, except when the commander is not aware of the facts and circumstances until after that term of enlistment expires. Administrative demotion packages can be routed electronically or inhardcopy.2. If the commander has sufficient reason to initiate demotion action, use the entire military record in deciding whether demotion isappropriate.3. If the Airman is eligible to apply for retirement in lieu of demotion but does not elect to retire, the effective date of demotion and Date of Rank (DOR) are the fourth workday after the Airman acknowledges receipt of demotion approval notification.4. If demoting the Airman under AFI 36-2502 for Student Status Termination, the DOR is the date upon which the Airman first performed service in the reduced grade. AFDW/A1P determines the DOR of an Airman demoted under AFI 36-2502 for Failure to Perform, Voluntary Reassignment or Reclassification (applies to AFSC 3N2X1).

SECTION E.Administrative Demotions

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12.Inform member of demotion decision; advise member they have three duty days to submit appeal to appellate authority

Figure 2. Demotion Certification/Recertification Flowchart: This flowchart outlines the individual process steps for processing Demotion actions.

Demotion 1 of 3

A

See the predefined Retirement

process

1.Commander

Using JA template,prepares an intent todemote notificationMemo via email

Demotion 2 of 3

9.Forwardcaseto demotion

authority

11.Inform commander of

demotiondecision;obtain member’s written

acknowledgement; update demotion in MilPDS, ifapplicable

5.Commander

A Continueprocessing demotion?

NO

8.Send entire case file to

MPF for Bprocessing

6. Commander Inform member of

decision to terminate demotion process

NOTE: If Airman applies for retirement, demotion process must stop until authority makes a decision

10.Demotion Authority

Approve/Disapprove the demotion and return

package to MPF

4.Airman within 3

workingDays,

agree/disagree with the demotion,

submit a rebuttal, if applicable and

apply for retirement, if eligible

7.Notify member in

writing ofdecision tocontinuedemotionprocess

2.Commander

Sign thenotification memo

informing Airmanof intent to

demote

3.

Provide Airman 3working days to agree/

disagree and submit

rebuttal, If applicableand inform the airman

to apply to retire inlieu of demotion, if

eligible

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16

Demotion 3 of 3

Reverse Forwards

18.15

Demotion acknowledgement

APPEAL

B receipt

13.Acknowledge ACCEPT 14.

Table 2. Step-by-Step Procedures for the Demotion Process. This table provides a detailed understanding of the individual process steps for this program.

STEP ACTION OWNER NARRATIVE1 Commander Request Notification Memorandum. Identify need

for Administrative Demotion of Airmen Memorandum.

2 Commander Sign notification. Sign the notification memorandum informing Airman of intent to demote. Memorandum must cite applicable paragraph from AFI 36-2502, the demotion authority--if other than the initiating commander, the recommended grade, specific reasons for demotions, and provide a summary of the facts.

17.

20

De

ppe

llae

Cde

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3 Commander Notify. Provide the notification memorandum to the Airman and ensure the Airman endorses the notification memorandum upon receipt. Inform the Airman that if in disagreement, statements may be presented orally or in writing within 3 working days to agree/disagree and submit rebuttal, if applicable. Inform the Airman to apply for retirement in lieu of demotion, if eligible within 3 working days.

4 Airman Agree/Disagree. Within three working days agree or disagree with commander’s intent to demote and submit a rebuttal, if applicable. Apply for retirement within 3 working days (if eligible). See the predefined Retirement process. NOTE: The effective date of retirement is no later than the 1st day of the 4th

month following the date the Airman received the initial demotion notification.

5 Commander Process Demotion? Upon receipt of statement from the Airman, decide to continue with or stop demotion actions. If the Airman is applying for retirement, the demotion action must stop until authority makes a decision. If STOPPING DEMOTION, GO TO STEP 7. If PROCESSING DEMOTION, GO TO STEP8.

6 Commander Stop Demotion Process. If terminating the demotion process, notify the Airman only and the demotion process ends. If Airman applies for retirement, the demotion process must stop until authority makes a decision.

7 Commander Process Demotion. Notify the Airman in writing of decision to continue processing demotion.

8 Commander Forward Demotion. Summarize the written or oral statements and forward the entire case file to the servicing

9 MPF Forward Case. Forward case to the demotion authority for review.

10 Demotion Authority Make Promotion Determination. Approve/disapprove the demotion. Request a written legal review from the staff judge advocate before deciding the demotion. Return the package to the MPF.

11 MPF Inform Commander. Inform the commander in writing, of the demotion decision. Obtain the Airman’s written acknowledgement. Immediately after the demotion authority, (not appellate authority) approves the demotion publish the order and update the demotion in MilPDS. File and distribute the demotion order and a copy of the entire case to ARMS in accordance with AFI 36-2502.

12 Commander Inform Airman. Inform the Airman of the demotion decision. If the demotion is approved, inform the Airman of the grade being demoted to, including the DOR and the effective date. Advise the Airman they have 3 working days to submit the appeal to the appellate authority, if desired.

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13 Airman Acknowledge receipt. Acknowledge receipt by endorsing the document; include the date and indicate intent to accept or appeal decision. If accepting demotion decision, GO TO STEP15. If appealing the demotion decision, GO TO STEP 16.

14 Airman Accept Demotion. The demotion process ends.

15 MPF Forward Appeal. Forward the appeal package to the Demotion Authority for review.

16 Demotion Authority Reverse decision? If a REVERSE DECISION, GO TO STEP 18; If FORWARDING APPEAL, GO TO STEP 20.

17 Demotion Authority Reverse Previous Demotion Decision. Reverse original demotion decision and restore the Airman’s original grade.Return the case file to the servicing MPF.

18 MPF Revoke the Demotion Order. Revoke the demotion order and send a copy of the entire case to ARMS in accordance with AFI 36-2502. Create a CMS case and provide restoration decision to AFPC/DP1SSP (Enlisted Promotions Branch) for MilPDS update.

19 Appellate Authority Approve or Disapprove Appeal. Disapprove or approve the appeal and, if approved, direct the MPF to restore the Airman’s previous grade and revoke the demotion order.

20 MPF Receive Appeal Decision. If the appeal is approved, revoke the demotion order, create a CMS case and provide appeal decision to AFPC/DP1SSP (Enlisted Promotions Branch) for MilPDS update. Notify the commander/Airman; otherwise, notify the commander of the disapproval action, to obtain the Airman’s demotion acknowledgement and send the case to ARMS in accordance with AFI 36-2502.

RESPONSIBILITIES:

COMMANDER:1. Request Intent to demote notification memorandum.2. Sign the notification memorandum.3. Ensure the Airman endorses the demotion memorandum.4. Advise the Airman to agree or disagree and submit a rebuttal, if applicable within three working days. Inform the Airman, if eligible to apply for retirement within 3 working days.5. Upon receipt of a signed memorandum with comments/rebuttal, notify the Airman in writing of intent to continue processing or terminate the demotion action.6. Forward the demotion case to the MPF for processing.7. Ensure the Airman acknowledges receipt of the demotion decision and indicates if they plan to accept or appeal the demotion or apply for retirement in lieu of demotion.8. Advise the Airman to submit appeal to appellate authority within three duty days, if desired.9. Notify the Airman of the final appeal decision.

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AIRMAN:1. Sign the demotion memorandum, agree or disagree and submit statements orally or in writing if submitting a rebuttal within three working days. Apply for retirement in lieu of demotion, if eligible.2. Acknowledge the commander’s intent to continue processing the demotion package.3. Acknowledge receipt of the demotion decision from the demotion authority and indicatea decision to accept the demotion or submit an appeal within three working days, if applicable.4. Acknowledge receipt of final appeal decision from the appellate authority.

MILITARY PERSONNEL SECTION (MPF):1. Forward the demotion case to the demotion authority.2. Upon receipt of a demotion decision from the demotion authority, notify the commander to obtain the Airman’s written acknowledgement.3. Publish orders and update the administrative demotion in MilPDS with the new grade, DOR, and the effective date using GSR “4H” or “4I” (if demotion is drug related).4. Forward the demotion appeal to the demotion authority.5. File and distribute the demotion order, if applicable and a copy of the entire case to ARMS in accordance with AFI 36-2502.6. Create a CMS case and provide to AFPC/DP1SSP, if the grade data is restored or demotion order is revoked by the demotion or appellate authority.

DEMOTION AUTHORITY:1. Receive the initial demotion case and make a demotion determination; approve/disapprove the demotion.2. Return the demotion case to theMPF.3. Receive and review the demotionappeal.4. Reverse the previous demotion decision and restore the original grade or forward the appeal to the appellate authority without comment.

APPEALLATE AUTHORITY:1. Receive the demotion appeal.2. Disapprove or approve the appeal and, if approved, direct the MPF to restore the previous grade and revoke the demotion order.

AFPC/DP1SSP:Restore the grade data in MilPDS, if decision was reversed/restored or the demotion order is revoked by the demotion or appellate authority.

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MILPDS UPDATE INSTRUCTIONS (Use to update all administrative demotions):

MILPDS NAVIGATION (MPF):Select Customer Support, Career Enhancements, Promotions and Testing, and Enlisted GradeInformation: Click the open button or double click each selection. The Enlisted Records window will appear.

MILPDS UPDATE PROCEDURES (MPF):1. Press the F11 key to enter the query mode. Type the Airman’s SSN with hyphens (000-00- 0000) in the SSAN field or partial last name followed by a percent sign or full name (i.e.,Doe,Joy) in the Full Name field and press the Ctrl +F11 function key to execute the query. The Enlisted Records window will populate with the Airman’s current information.2. Click the Grade Info button. The Enlisted Grade Information window willappear.3. Move the cursor down and click in the Details line being updated or blank line (initial update).The Enlisted Grade Information window will appear.4. Update all required fields by typing the information or clicking the List of Values (LOV) button and selecting the appropriate value from the list. NOTE: The LOV option is not available for date entries.

• Gr Curr - LOV is available (EXAMPLE: EM4.1.)• Gr Curr DOR – DD-MMM-YYYY: (EXAMPLE: 27-Aug-2014)• Gr Curr Eff Dt - DD-MMM-YYYY (EXAMPLE: 27-Aug-2014)• Rank – LOV is available (EXAMPLE:SrA)• Gr Status Reason – LOV is available (EXAMPLE: 4H)

5. Click the OK button. If the projected date falls on 29 February, update all required entries by answering yes or no to the following data in the Assignment Extra Information window:

• Gr Curr DOR 29 Feb Flg: - LOV is available (Example:N)• Gr Curr Eff Dt 29 Feb Flg – LOV is available (Example: N)• Gr Perm DOR Proj 29 Feb Flg – LOV is available (Example:N)• Gr Perm Eff Dt Proj 29 Feb Flg – LOV is unavailable (Example: N)

6. Click the OK button and save the update by clicking the Save button. The Extra Assignment Information window populates with the new information.

OUTPUT PRODUCTS:TR Notification to MPF for coordination

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PRE-SELECT PHASE SELECT AND POST-SELECTPHASEGRADE/CYCLE PECD TESTING

MONTHSBOARDMONTH

SELECTIONSANNOUNCED

PROMOTION MONTHS

SSgt/XXE5 31 MAR 1 MAY - 15 JUN N/A AUG SEP-AUGTSgt/XXE6 31 JAN 1 FEB – 31 MAR N/A JUL AUG-JULMSgt/XXE7 30 NOV 1 FEB – 31 MAR MAR/APR MAY AUG-JUL

SMSgt/XXE8 30 SEP DEC JAN/FEB MAR APR-MARCMSgt/XXE9 31 JUL SEP OCT/NOV NOV JAN-DEC

Attachment 1Pre-Select, Select and Post-Select Phases

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TIC INPUT SOURCE PRODUCT394 HAF Notification of WAPS promotion testing

MPF Airman promotion non-weighablerosterUnit Senior NCO eligible for testing roster

395 HAF Unit Senior NCO ineligible for promotion listMPF Senior NCO ineligible for promotion list

396 HAF MPF Senior NCO promotion data verification MPF Senior NCO non-weighablelistUnit Senior NCO eligible for promotion list (P I & II)

NOTE: Generated during the promotion file build for the SMSgt and CMSgt promotion cycles.

TIC INPUT SOURCE PRODUCT397 HAF Unit Airman ineligible for promotion list

MPF Airman ineligible for promotion list398 HAF Notification of WAPS promotion testing

MPF Airman promotion data verification recordUnit eligible for promotion testing roster (P I & II)

399 HAF MPF Airman promotion data verification recordAirman promotion data verification recordMPF Airman promotion non-weighablerosterNotification of WAPS promotion testingUnit eligible for promotion testing roster (P I & II)MPF eligible for promotion testing roster

NOTE: Generated during promotion file build for the SSgt, TSgt, and MSgt promotion cycles.

SPECIFIC DATA NAMES AND REMARKSDATA NAME REMARKS

PROM-CYLE-ID-CURR Year and grade of competitive category.PECOD Promotion eligibility cutoff date, which limits information

usable during a promotion cycle.GR-CURR Grade before promotion consummated.GR-CURR-DOR DOR before promotion consummated.GR-CURR-EFF-DT Effective date before promotion consummated.GR-STATUS-REASON Reason for promotion.PROM-SKILL-WAIVER Used only when commander has approved regulatory waiver of

PAFSC skill level requirements established for promotion to the next higher grade.

PROM-ELIG-STAT-AMN Promotion eligibility status (PES) code.PROM-ELIG-STAT-EFF-DT Date of current PES code.

Attachment 2Creation of the WAPS Promotion File

Promotion Products

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PES-EXP-DATE Date of current PES code expiration.PROM-REASON-NOT-ELIG-SEL Explanation of conditions that made an Airman ineligible for

promotion.BTZ-NOM-STAT Selected or considered by the central base or large unit boards.BTZ-NOM-SEL-YR-MO Year/month selected/considered for BTZ promotion.

GR-PERM-PROJ Projected grade.GR-PERM-DOR-PROJ Year/month/day of DOR for projected promotion.GR-PERM-EFF-DATE-PROJ Year/month/day of effective date for projected promotion.GR-PERM-PROM-NR-PROJ Projected promotion sequence number (applies to SSgt through

CMSgt).

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Appropriate Letterhead

DD MMM YY

MEMORANDUM FOR UNIT/CC

FROM: Career Development

SUBJECT: Primary AFSC Skill-Level Waiver

1. appears on the Ineligibility or Non-selectee List for cycle or month of due to skill level being too low; however, the Airman meets all requirements of AFI 36-2502 for a primaryAFSC skill- level waiver.

2. If the Airman is in the rank of A1C through TSgt, complete the endorsement and return to Career Development no later than . If the Airman is in the rank of MSgt or SMSgt, complete andforward to the promotion authority for approval/disapproval. A completed copy of this letter will be filed in the Airman’s personnel record for one year.

Chief, Career Development

1st Ind, (office symbol) Date

TO: Career Development promotion authority as appropriate

I do not approve or recommend a PAFSC skill level waiver for the individual listed above.The specific reason(s) for this action is/are:

I do approve or recommend a PAFSC skill level waiver for the individual listed above. TheAirman is progressing in the new AFSC at an acceptable rate and is expected to qualify for award of the appropriate skill level within the time period specified in AFI 36-2502.

Commanders Signature

Attachment 3Sample Memorandum for Primary AFSC Skill-Level Waiver

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DD MMM YYMEMORANDUM FOR UNIT/CC

FROM: TCO

SUBJECT: Report of First Time No-Show

1. The following member of your unit was scheduled for promotion testing on , but failed toreport

GRADE NAME SSN

2. Please contact the Airman to determine why he or she failed to meet the established military appointment.The Airman should be counseled on his/her responsibility to notify the squadron WAPS monitor prior or Career Development and Testing Unit, prior to the testing session, as required by the Memorandum of Notification for Promotion Testing (e.g., the promotion testing RIP).

3. IAW AFI 36-2605, paragraph A9.14, the unit commander may request rescheduling of Airmen who did not report for testing as specified on the AF Form 1566, if they are convinced they did everything in his or her power to make the appointment. Factors to consider when making your decision should include whether the Airman was properly notified of the test date, failure was beyond the Airman’s control, the Airman attempted to contact you, the WAPS monitor, or the MPF prior to testing appointment to request rescheduling. Reasons within the individuals’ control, such as oversleeping, putting time or date on calendar incorrectly, reporting to wrong building or simply being late should not be considered favorably. The MPF Commander is the final approval authority for rescheduling due to circumstances outside the Airman’s control.

4. If rescheduling is recommended and approved, the individual will be re-scheduled to test on the next available date. Please return this memorandum for MPF Commander response NLT .

TCO SIGNATURE

1st Ind, Unit/CC

MEMORANDUM FOR MPF Career Development

1. Reason for no-show for WAPS testing was: (explain)2. Rescheduling is approved/disapproved. I understand that if the reason for no-show was within theAirman’s control, and I recommend approval, the FSS/CC is the final approval authority.

UNIT/CC SIGNATUREAtch: AF Form 1566

Attachment 4Sample Memorandum for Report of First Time No-Show Cycle

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DD MMM YYMEMORANDUM FOR HQ AFPC/DP3SP

FROM: UNIT/CC125 Chennault Circle Maxwell AFB AL 36112-6430

SUBJECT: Exception to Policy – Rank First MI Last

1. Background information with fully documented justification to include a timeline of events and applicable source documents is required. Exception to Policy requests may be submitted as a deviation to the requirements outlined in AFI 36-2502. In regards to promotion reinstatements, they are not intended for use as a rehabilitative tool for improved behavior and should be limited to those extreme cases.

2. POC for this request is Rank/Name at DSN XXX-XXXX, or by email at [email protected].

UNIT/CC SIGNATURE

1st Ind, Group/CC

MEMORANDUM FOR WING/CC

Recommend Approval/Disapproval

GROUP/CC SIGNATURE

2nd Ind, Wing/CC

MEMORANDUM FOR AFPC/DP3SP

Recommend Approval/Disapproval

WING/CC SIGNATURE

Attachment 5Sample Memorandum Exception to Policy

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To reduce processing time for CMS cases, MPFs must ensure they submit Enlisted Promotions CMS Case Types to the correct office. Refer below for what case types are worked by which Tier within Enlisted Promotions.

AFPC Enlisted Promotions Tier 1 (DP1SSP):- Enlistment Grade Corrections- Enl Grd Eff Dt Msmth – MILPDS/DJMS E1/E4- Enl Promotion Skill Level Waiver- Enl Promotions Defer/Non-Rec/Withhold- Enl Promotions Prior Service- Enl Promotion Exception to Policy*- PPA AWOL- PPA NON AWOL- Promotion- Promotion-6 year Enlistee

AFPC Enlisted Promotions Tier 2 (DP2SPP):- Data Verification-Missing Documents- Enlisted Promotion Exception to Policy*- Enl Grd Eff Dt Msmth-MILPDS/DJMS E5-E9- Enl Suplmtl Promotion Rqst: E6 Below- Enl Suplmtl Promotion Rqst: E7 – E9- Enl Promotion Defer/Non-Rec/Withhold- Enlisted Promotion EPME Waiver- Enlisted Promotion SKT Exemption Request- Promotion-Enlisted Retroactive- Promotion to Grade SSgt- Promotion to Grade TSgt- Promotion to Grade MSgt- Promotion to Grade SMSgt- Promotion to Grade CMSgt

*Exception to Policy (ETP) Requests must be sent based on the member’s rank. E-2 through E-4 promotion ETPs are worked by Tier 1 (DP1SSP) and E-5 through E-9 promotion ETPs are worked by Tier 2 (DP2SPP).

Attachment 6Case Management System (CMS) Quick Reference