enterprise project lifecycle management · ares prism is an enterprise project lifecycle management...

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Enterprise Project Lifecycle Management

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Predict and Influence Project Success with ARES PRISMARES PRISM is an Enterprise Project Lifecycle Management solution that supports the planning, execution and completion of projects for dependable forecasts, cost control, and performance measurement. Experience the benefits of PRISM quickly with simple, fast implementation from an out-of-the-box solution. Achieve superior project controls by gathering all project data into one central location, which will reduce project risks, increase team communication and improve data quality. PRISM aligns the project budget and schedule, provides change management workflow and delivers accurate reports and dashboards that provide the transparency required to pinpoint potential problems and make strategic decisions.

Today, projects are continually increasing in size and scope. Owners and contractors are faced with mounting pressure to adopt stringent project cost and earned value management processes for increased project transparency. Without comprehensive earned value analysis, troubled projects can spiral out of control before anyone recognizes a problem exists. Improved planning, budgeting, earned value management and cost control are imperative to reduce project risk and secure on-time, within budget delivery.

PRISM Benefits:

Improve Financial Performance: • Decrease project management overhead

costs and optimize cash flow to increaseprofitability

Improve Workflow:• Standardize project performance

measurement techniques across allprojects

Enhance Visibility and Control: • Transparency into project execution

Scalability: • Maintain excellent response time

regardless of the number of projects, theamount of project data, or the number ofusers

Measure Performance across all Projects, Programs, and Enterprise:

• Centralized system with earned-valueanalysis and simplified month-endprogress and status reporting

Simple and Fast Implementation:Depending on the size and scale of the implementation and the readiness of data, count on 5 days per project for the initial pilot. This makes PRISM truly out-of-the-box with no customization required!

Day 1: PRISM is installed and staff commences training.

Day 2: Once project data is cleaned, it is loaded manually through imports.

Day 3: Staff begins to analyze the project data with PRISM.

Day 4: Business processes are blended with project controls best practices.

Day 5: Meaningful reports are produced and data is published to the Dashboard.

Early Project Optimization Reduces Costs: The best opportunity for project cost savings is during the definition, planning, and early design phases of a project. PRISM provides an end-to-end complete project lifecycle management solution to help global organizations reduce costs and increase visibility. PRISM effectively eliminates organizational silos by having all project data in one central location, allowing all project stakeholders easy access to data for analysis and decision making.


01 PlanPRISM Experts assist in the Planning for Projects, Programs or Portfolios

STAGE 1Feasibilty

STAGE 2Development and Testing

02 DefineEstimate, Schedule, Earned Value and Deliverable Tracking

03 ExecuteProgress in the Field, POs and Contracts, Track Changes

04 CloseHistorical Data is Captured through use of a Data Warehouse

STAGE 3Operations and

Maintenance

Dashboard, Cost, Engineering

Estimate, Schedule, Change

Procure, Contract, Invoice, Field

Docs, Data Warehouse, Report

Plan

Define

Execute

Close

PRISM Process for Project Success

Why PRISM?PRISM offers many comprehensive modules to accurately emulate workflows and business processes throughout the project lifecycle. These PRISM modules include: Cost, Engineering, Procurement, Contracts, Field, Estimating, Dashboard, Docs and INtegrator.

PRISM G2 Cost: Customers implement PRISM G2 Cost to secure on-time and within budget project deliverables. Integrate project schedules and cost estimates to develop time-phased budgets and forecasts, as well as measure performance and productivity using cost, hour, and quantity control elements. This module supports all required processes including: budgeting, resource planning, time-phasing, progress and performance measurement, earned value management, cost and schedule analysis, risk tracking, funds allocation, forecasting, and reporting.

Cost Benefits & Features:

• Quick Setup of Project PerformanceMeasurement Baselines

• Easy Interface with Legacy ERP Systems

• Built-in Time Saving Utilities


PRISM G2 Procurement:PRISM G2 Procurement provides the required functionality to manage the complete procurement process for any size or type of project. Customers can easily generate purchase requisitions, Requests for Quotation (RFQs), bid analyses, and purchase orders by accessing process equipment and bill of material databases. Upon award, manage shipments to ensure items are properly tracked and delivered to the job site according to plan.

Procurement Benefits & Features:

• Generate Engineering Requisitions andPurchase Orders

• Useful Pre-made Procurement StandardReports

• Functional Project-Specific Design

PRISM G2 Engineering: PRISM G2 Engineering is an earned value engineering progress solution designed for budgeting and monitoring hours by tasks, deliverables, and packages. Engineering documents can be progressed using various methods including pre-defined milestones. Documents linked to engineering packages are subsequently linked to Control Accounts in PRISM G2 Cost to provide progress and performance at multiple levels of detail.

Engineering Benefits & Features:

• Accurate Reporting of Engineering Progress

• Precise Reporting of EngineeringPerformance

• Track Engineering Changes

PRISM helps energy, electric, and utility organizations standardize business processes and reduce month end reporting cycles.

PRISM enables engineering and construction companies to increase productivity and gain greater confidence in stored data.


PRISM G2 FieldPRISM G2 Field is an essential progressing tool for efficient and timely status updates from the field. Keep the team, including contractors and subs, on track by identifying critical issues when tasks are going over budget or falling behind schedule. PRISM G2 Field is used to develop progress accounts and progress items that are budgeted and tracked in terms of quantities installed or completed as well as hours worked for field activities. With detailed field management throughout the project lifecycle, the project team will be alerted to issues in a timely manner allowing for the rapid development of corrective actions to keep projects on-time and within budget.

Field Benefits & Features:

• Accurate Reporting of Construction Progressand Performance

• Compare Budget, Earned and Actuals

• Record Actuals from the Field Using AnyMobile Device

• Track Construction Changes

PRISM helps mining organizations to reduce dependency on error-prone spreadsheets and provide trustworthy reports to management.

PRISM G2 Contracts: PRISM G2 Contracts is a complete contracts administration tool for owners, EPCs and construction management firms. Create prime contracts, manage Request for Proposals (RFPs), conduct bid analyses, award committed contracts, as well as complete payment processing.

Contracts Benefits & Features:

• Record Contract Bids, Perform Bid Analysis,and Award Contracts

• Evaluate Contract Performance and CalculateAccurate Progress

• Monitor Contract Invoices to Ensure TimelyPayments

Oil & Gas companies implement PRISM to increase efficiency and enable accurate forecasting.


PRISM EstimatingPRISM Estimating (powered by CostOS) is designed for organizations that require consistency and centralization of estimates and estimating data. With PRISM Estimating, users can create conceptual estimates for feasibility studies resulting in a range of detailed estimates that help to win work and develop sound budgets.

Estimating Benefits & Features:

• Seamless Functionality

• Embedded BIM Technology

• Integration

• GIS TakeOff

PRISM is used to manage billion dollar infrastructure projects each year with change management, cost control, and performance measurement.

PRISM INtegrator:PRISM INtegrator is an out-of-the-box integration platform that connects IT systems, ERP systems, and financial systems enabling companies to orchestrate data flow that supports business goals.

INtegrator Benefits & Features:

• Automate communication between PRISM,Oracle, SAP, Microsoft Excel, and more

• Reduce mistakes and duplications caused byhuman error

• Increase business performance andefficiency

• Lower operational costs and improve revenueperformancePRISM Docs:

PRISM Docs (powered by Adept) is a documentation management solution for finding, sharing and controlling critical technical and business documents. It is a simple and flexible tool for solving the most complex data management, workflow and collaboration changes while easily addressing the unique requirements of other departments across the enterprise.

Docs Benefits & Features:

• Automate manual processes to improveworkflow

• Consistent interface for document accessand control

The rail industry overcomes program challenges by automating the change management approval process with PRISM.

Airport organizations are using PRISM to integrate with contractors performance data, trends and change orders.


PRISM Dashboard:PRISM Dashboard (powered by Tableau) enables executives and project controls professionals to visualize their data and understand project, program, and portfolio performance at a glance. It allows quick analysis of projects at the enterprise level while also being able to drill down into individual projects. By using PRISM Dashboard and PRISM’s embedded KPI’s, exposure to project risks and costly surprises are markedly reduced, minimizing their impacts on project funding. Users of Dashboard can view performance budgets, earned values, actuals, commitments, forecasts, variances, and per-formance indices, while driving executive insight in real-time.

Dashboard Benefits & Features:

• Save Time

• Reduce Risks

• Save Money

• Fast Analytics

• Smart Dashboard

• Connect All Data

SCOTT HYMANVice Pres ident

Australia Office: +61-(0) 3 99097724 • Australia Cell: +61-(0) 45378996USA Cell: +1-704-699-0131 |

[email protected] • www.aresprism.com


+1 925-322-8899 [email protected] www.aresprism.com

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Enterprise Project Lifecycle Management