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Environmental

Management System

Stephen F. Austin State University Environmental Health, Safety,

& Risk Management Department PO Box 6113, SFA Station

430 East Austin Street

Nacogdoches, TX 75962

Original Implementation: March 2016

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Table of Contents Environmental Management Policy (13.26) ................................................................................................. 6

EMS Scope ..................................................................................................................................................... 8

A. Implementation .................................................................................................................................... 8

B. Regulatory Program Areas .................................................................................................................... 8

EMS Organization and Oversight ................................................................................................................ 10

Environmental Requirements ..................................................................................................................... 11

Continuing Program Evaluation .................................................................................................................. 12

A. EMS Reviews. ...................................................................................................................................... 12

B. Compliance Audits .............................................................................................................................. 12

Environmental Training Program ................................................................................................................ 13

A. Training Program ................................................................................................................................ 13

B. Environmental Training Courses ......................................................................................................... 13

Operating Procedures ................................................................................................................................. 15

Inspection Program ..................................................................................................................................... 15

Emergency Preparedness and Response .................................................................................................... 16

Environmental Planning, Pollution Prevention, and Sustainability ............................................................ 17

A. Pollution Prevention Program and Sustainability ............................................................................... 17

B. Conservation of Natural Resources (Energy and Water Audits) ......................................................... 17

Appendix A: SFA Environmental Programs ................................................................................................ 19

Appendix B: TCEQ Letter of Compliance ..................................................................................................... 20

Appendix C: Environmental Requirements Table ....................................................................................... 21

Appendix D: Environmental Regulatory Agencies ...................................................................................... 26

Appendix E: Environmental Permits ........................................................................................................... 27

Appendix F: Environmental Compliance Calendar ..................................................................................... 46

Appendix G: Records Management Policy (2.9) ......................................................................................... 52

Appendix H: Environmental Inspection Checklists ..................................................................................... 54

Appendix I: Emergency Procedure Flowchart ............................................................................................. 62

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Appendix J: 2015 Resource Efficiency Plan ................................................................................................ 63

Report Summary ......................................................................................................................................... 64

Utility Assessment Reports ......................................................................................................................... 65

Phases 1 & 2 ............................................................................................................................................ 65

Phase 3 .................................................................................................................................................... 65

Phase 4 .................................................................................................................................................... 66

UAR Documentation ............................................................................................................................... 66

Phase 1 Summary: ................................................................................................................................... 66

Phase 2 Summary: ................................................................................................................................... 66

Phase 3 Summary: ................................................................................................................................... 66

Phase 4 Summary: ................................................................................................................................... 67

Finance Strategy .......................................................................................................................................... 67

Energy Usage History .................................................................................................................................. 73

Overview: ................................................................................................................................................ 73

FY2016 and Beyond: ............................................................................................................................... 74

Historical Heating Degree Days............................................................................................................... 75

Energy Usage by Building ........................................................................................................................ 75

Water Conservation: ................................................................................................................................... 78

Overview: ................................................................................................................................................ 78

Gasoline Usage: ........................................................................................................................................... 79

Overview: ................................................................................................................................................ 79

Long-Range Utility Services Plan ................................................................................................................. 81

Electricity................................................................................................................................................. 81

A Brief History: .................................................................................................................................... 81

Current: ............................................................................................................................................... 81

Future: ................................................................................................................................................. 81

Natural Gas ............................................................................................................................................. 82

A Brief History: .................................................................................................................................... 82

Current: ............................................................................................................................................... 82

Future: ................................................................................................................................................. 82

Water & Sewer ........................................................................................................................................ 82

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A Brief History ..................................................................................................................................... 82

Current: ............................................................................................................................................... 83

Future: ................................................................................................................................................. 83

Employee Awareness Plan .......................................................................................................................... 84

Measurement & Verification Plan .............................................................................................................. 86

Institutional Contact Information ............................................................................................................... 87

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Introduction

The Environmental Management System (EMS) provides a framework for environmental

management and the implementation of environmental policies and procedures at Stephen F.

Austin State University (SFA). It is not intended to supersede any specific operational rules or

procedures that have been adopted by the University to comply with health, safety, and other

environmental regulations or policies. Current environmental programs at SFA are listed in

Appendix A (p. 19) to this manual, and are available online at the Environmental Health, Safety,

and Risk Management (EHSRM) website: www.sfasu.edu/safety.

In April 2011, HRP Associates and peer auditors from six different Texas colleges and

universities conducted and Environmental Compliance Audit of the SFA campus. The audit was

conducted as part of the Environmental Protection Agency (EPA) Region 6 and Texas

Commission on Environmental Quality (TCEQ) sanctioned Environmental Compliance Audit

Program with the Texas Association of Community Colleges, Texas Council of Public University

Presidents and Chancellors, and Independent Colleges and Universities of Texas (ICUT). Fifty-

three (53) institutions joined this program and SFA was the eighteenth (18th) institution to be

audited under the program.

The purpose of the audit was to identify areas of non-compliance related to environmental

regulations, take corrective action to address the potential violations, and disclose such findings

and corrective actions to the EPA and the TCEQ.

The EPA Peer Audit identified 273 potential violations and areas of non-compliance. Corrective

actions were immediately implemented, and all areas of non-compliance were corrected. The

TCEQ has issued a letter recognizing SFA’s compliance with environmental regulations based on

the audit report and associated corrective actions, and states that “no further action is

required”. A copy of the letter from the TCEQ is attached in Appendix B (p. 20).

Please check the EHSRM website to be sure that you have the most recent version of this

manual. In addition, we welcome your input and comments so we can continue to improve the

University’s environmental programs.

The Environmental Management System is in partial fulfillment of the requirements of the

compliance agreement between Stephen F. Austin State University and the U.S. Environmental

Protection Agency.

http://www.sfasu.edu/safety

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Environmental Management Policy (13.26) Original Implementation: October 27, 2014 Last Revision: None

PURPOSE

The purpose of this policy is to aid in protecting the environment and promote environmental stewardship among Stephen F. Austin State University’s faculty, staff, students, and visitors. To achieve this goal the Environmental Health, Safety, and Risk Management (EHSRM) department is committed to continuous environmental improvement and protection through a variety of training and inspection programs. . The EHSRM department has primary responsibility for promulgating environmental health, safety, and risk management policies and procedures, to ensure that the university complies with federal, state, and local guidelines; as well as best management practices related to environmental compliance and protection. Program safety manuals and detailed safety procedures are available on the EHSRM website at www.sfasu.edu/safety. Stephen F. Austin State University is committed to the protection and enhancement of the environment, while continually seeking new ways to minimize the environmental impact of our past, present, and future activities. As a result of this continuous effort, an environmental management system (EMS) has been created to serve as a planned, documented, systematic, and comprehensive program for managing environmental compliance at SFA. Detailed information on the EMS can be found on the EHSRM website. POLICY STATEMENTS

Stephen F. Austin State University shall:

1. Ensure compliance with applicable federal, state, and local environmental legislation, regulations, and best management practices.

2. Prevent pollution by managing and reducing: water and energy consumption, air emissions, discharges to water, and contamination of soil and/or groundwater.

3. Facilitate employee and student awareness of environmental issues through education and training for further protection of the surrounding environment.

4. Promote and facilitate the reduction, reuse, and recycling of waste. 5. Consider the impact on the environment when designing new projects and procedures or

changing existing practices.

RESPONSIBILITIES

It is imperative that Stephen F. Austin State University employees comply with federal, state, and local environmental health, safety, and risk management legislation, and relevant environmental compliance and protection codes. In addition, it is essential that employees observe industry best practices and comply with SFA safety policies, programs, and procedures.


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Noncompliance may result in disciplinary action. 1. The director of EHSRM (or designee) has primary responsibility for administration of and compliance

with the university’s EMS. Duties of the EHSRM department include: a) Ensure the most current legal environmental requirements are identified and evaluated for

compliance. b) Establish, coordinate, and adhere to the environmental management programs outlined in the

university’s EMS, to comply with regulatory requirements or upon request of department supervisors.

c) Provide training focused on protecting the environment and ensuring environmental compliance.

d) Inspect university buildings and property for environmental compliance and protection, or in response to a notice of a possible violation. In carrying out this duty the EHSRM director or representative shall have the authority to enter any university building, structure, room, office, or laboratory without prior notice to department supervisors and staff.

e) Serve as the official university contact for federal, state, and local environmental regulatory agencies regarding environmental compliance and communicate compliance requirements to university officials. These include, but are not limited to the U.S. Environmental Protection Agency (EPA), Texas Commission on Environmental Quality (TCEQ), Texas Department of State Health Services (TDSHS), Texas State Office of Risk Management (SORM), and the city of Nacogdoches.

2. University employees must comply with the following guidelines and responsibilities:

a) Comply with all permit requirements, regulations, programs, and procedures specified by the EHSRM department and described in the university’s EMS.

b) Attend environmental training courses and use required protective equipment provided by departments.

c) Handle all hazardous waste in accordance with the SFA hazardous waste and universal waste manuals. Each department is responsible for the payment of fees associated with the disposal of their hazardous and/or regulated waste.

d) Report environmental non-compliance issues or concerns through administrative channels or to the director of EHSRM.

Cross Reference: SFA Environmental Management System, SFA Hazardous Waste Manual, SFA Universal Waste Manual. Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Director of Environmental Health, Safety, and Risk Management Forms: None Board Committee Assignment: Finance and Audit

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EMS Scope

A. Implementation

The EMS includes all of Stephen F. Austin State University including all main campus facilities,

academic departments, and any off-campus facilities or operation under SFA jurisdiction. SFA

maintains procedures for identifying existing and potential impacts to the environment and

concerns related to University activities. The Environmental Safety Officer is responsible for the

EMS who identifies the relevant regulatory program area(s), requirements to maintain

compliance, and best management practices. The Environmental Safety Officer also

communicates this information to the appropriate department director, chair, dean, supervisor,

and/or University leadership.

When there is a change or addition to the activities on campus, the Environmental Safety

Officer will assist the departments in identifying the potential environmental impacts,

regulations, and best management practices associated with the new activity. New

environmental programs will be implemented as needed.

B. Regulatory Program Areas

The EMS includes the following regulatory program areas. More detailed information on the

regulatory program areas that apply to SFA can be found in the related program manuals on the

EHSRM website: www.sfasu.edu/safety.

Environmental Concerns Regulatory Program Area

Waste Management

Hazardous Waste Management Universal Waste Management Electronic Waste Medical Waste Biological Waste Laboratory Waste (Non Hazardous)

Air Emissions

Boiler Emissions Freon (CFC) Management Agriculture Incinerators Emergency Generators Paint Booth Operations (PPD) Asbestos Management & Inspections

Oil Storage and Handling Spill Prevention, Control, and


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Countermeasures (SPCC)

Chemical Storage and Handling

Hazard Communication Laboratory Chemical Hygiene Plan Annual Chemical Inventory Pesticide Use on Campus Security of Chemical Stock Emergency Planning and Community

Right to Know Tier II Reporting

Surface Water Protection

Industrial Wastewater Discharge (City of Nacogdoches)

Municipal Waste Water Treatment at the Piney Woods Conservation Center

SPCC

Oversight of Property Acquisition and Management

Permitting Environmental Surveys Site Acquisition and Due Diligence

Radiation Safety

X-ray Equipment Registration Laser Licensing Radioactive Materials Licensing

Laboratory Management

Chemical Safety Laboratory Inspections Hazardous Waste Disposal Procedures Exposure Control Measures Emergency Procedures

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University President

Administrative Assistant Vice President of

Student Affairs

University Police

Emergency Management Committee

Vice President of Finance &

Administration

Environmental Health, Safety,

& Risk Management (EHSRM)

Environmental

Safety Officer

(EMS Coordinator)

Environmental Safety Technician

EMS Organization and Oversight The management and oversight of the EMS can be summarized by the following schematic chart:

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Environmental Requirements

There are numerous environmental requirements at the federal, state, and local levels that apply to SFA and are addressed in this EMS. The University also reserves the right to adopt requirements that are more restrictive than those required by law. Each of the legal requirements applicable to SFA are addressed in the Environmental Requirements Table attached as Appendix C (p. 21) to this manual. This table includes summaries of applicable laws and regulations, and a link to the regulatory program area’s website where the details of the requirements are found. All applicable federal, state, and city regulations and best practices are also referenced in their respective program areas and manuals available on the EHSRM website: www.sfasu.edu/safety. The environmental regulatory agencies responsible for enacting and enforcing environmental requirements applicable to the University are listed in Appendix D (p. 26). Several environmental regulations applicable to SFA require permits issued by the appropriate regulatory agency. Copies of the current permits issued to the University are attached in Appendix E (p. 27).

The EHSRM department maintains an Environmental Compliance Calendar that lists due dates for environmental requirements such as: inspections, training, reports, and permit renewals. See Appendix F (p. 46) for the current Environmental Compliance Calendar.

The EHSRM department also maintains communication with upper management as well as department faculty and staff about the applicable environmental requirements, and maintains them through various training events and on the EHSRM website.

Changing activities and operations at the University will change how environmental requirements apply. Likewise, as new environmental requirements are adopted, their applicability and impact on University operations will also change. The University is committed to tracking and complying with all relevant environmental requirements.

Environmental Impacts

There are numerous work practices and activities on the SFA campus that have the potential to have a negative impact on the environment if not managed properly. The environmental impacts associated with the campus work activities and procedures were identified during the EPA Peer Audit. University activities that are relevant to the scope of this EMS have been noted in the EPA Audit report, which is available in a hard copy format at the EHSRM Office. Some examples of environmental impacts include: energy consumption, waste creation, water usage, air emissions, and the potential for spills. Some of these, such as energy consumption and waste creation, are universal across the campus and others are specific to each department.


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Continuing Program Evaluation

A. EMS Reviews.

An EMS review will be conducted by the Environmental Safety Officer and the Director of EHSRM every three years or when significant changes are made to University processes and procedures. The EMS review will evaluate ongoing implementation of the EMS and assess environmental protection, compliance with applicable regulations, program improvements, and necessary changes based on regulatory requirements and best practices.

B. Compliance Audits

An environmental compliance audit will be conducted at least every five years by the EHSRM department. The compliance audit will review compliance with environmental requirements. The purpose of a compliance audit will be to identify areas of non-compliance or areas that although compliant, are not consistent with best management practices (BMPs), so that appropriate corrective actions or improvements can be implemented.

Documentation and Records Management Environmental regulations require that SFA document and maintain certain records and documents pertaining to activities related to environmental protection, submit reports; and maintain records as required by all relevant federal, state, and local laws and regulations; by University policies or to the extent required by any investigation or litigation. The current SFA Records Management Policy (2.9) is attached in Appendix G (p. 52). The SFA Department of EHSRM may inspect University records to determine the compliance status of the University with applicable regulations and this EMS. These records include but are not limited to: lab safety and spill prevention (SPCC) inspection reports, hazardous waste manifests and disposal certificates, and environmental training records. Environmental compliance records are kept at the EHSRM office. Records are backed up daily by the University’s IT department. Written reports detailing inspection findings, corrective actions, and reviews of this EMS will be generated by EHSRM and distributed to the appropriate department supervisors.

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Environmental Training Program

A. Training Program

The EHSRM Department, in coordination with department supervisors, will ensure that all SFA

personnel receive required environmental and safety training in accordance with applicable

regulatory requirements and as appropriate for their position. Supervisors are responsible for

training their employees on site-specific environmental compliance and protection procedures.

Failure to comply with training requirements in a timely manner will be considered a violation

of the SFA Environmental Management Policy (13.26).

Department supervisors should consult with EHSRM to determine which environmental training their employees are required to take. All new employees should receive the required environmental and safety training(s) upon initial job assignment.

If a department supervisor is uncertain as to which training courses are required, they should consult with the EHSRM department. Copies of all environmental training records should be forwarded to the EHSRM department.

A list of environmental training programs is provided in the table below.

B. Environmental Training Courses

The following training curriculum and programs are required training for all designated

personnel in each targeted department.

Training Description Targeted

Departments Frequency Delivery Method

Spill Prevention Control and Countermeasures

PPD & Agriculture Farm (Select Personnel)

Annual Classroom/On-Site

Pesticide Safety Training Forestry, Agriculture, PPD Grounds (Select

Personnel) Every 5 years Classroom

Bulb Crusher Training PPD &

Residence Life Every 5 years On-Site/Hands on

Universal Waste Management

PPD & Residence Life

Every 3 years Classroom

CHEMATIX (HAZCOM) Sciences, Chemistry,

Forestry, & Agriculture

Every 5 years Classroom

Hazard Communication (HAZCOM)

Chemical Users Campus-wide

New employees and when chemicals or

hazards change Classroom or On-Site

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Blood Borne Pathogens

Kinesiology, Campus Recreation, Athletics,

ECRC, PPD, Residence Life, Agriculture, &

Sciences (Select Personnel)

New Hires and Annual Refresher

Classroom

Shipping Biological Materials

Sciences & Forestry (Select Personnel)

Every 3 years or as requested

Classroom

DOT Training for Hazardous Materials

Safety & select personnel shipping

hazardous materials Every 3 years Video & Hands on

Aerosol Can Management/Disposal

Residence Life, PPD, Agriculture, & Art

New hires Hands on

Radiation Safety Select radiation

personnel Every 3 years Classroom

Lab Safety – Beginner

Sciences, Chemistry, Forestry, & Agriculture

Upon Initial Assignment

Classroom

Lab Safety – Refresher

Sciences, Chemistry, Forestry, & Agriculture

Every 5 years

Classroom

Hazardous Waste

Management – Beginner

Sciences, Chemistry, PPD, Residence Life,

& Forestry

Upon Initial Assignment

Classroom/Hands on

Hazardous Waste

Management – Refresher

Sciences, Chemistry, PPD, Residence Life,

& Forestry

Every 5 years

Classroom/Hands On

Biological Safety

Select Science personnel working

with biological hazards in labs

Annual or As

Requested

Classroom

Lab Clean Outs

Laboratory Personnel

As Requested Classroom

Universal Waste

Management

PPD, Residence Life, & Student Center

(Select Personnel)

Every 5 years

Face to Face/Hands

on

Autoclave & Compressed

Gas Cylinders

Select personnel in Sciences, Chemistry,

Forestry, Agriculture, & Art

As Requested

Face to Face/Hands on

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Operating Procedures

This EMS serves as the primary standard operating procedure for University-wide environmental compliance. Copies of this manual and other relevant documents will be posted on the EHSRM website or made available upon request.

Each department should consult with EHSRM to ensure that their department specific, standard operating procedures (SOP) are in compliance with applicable regulations and best management practices. SOPs and revisions to operating procedures that have the potential to impact the environment should be forwarded to the EHSRM Department for review.

EHSRM has implemented a chemical tracking system (CHEMATIX). The Chematix system enables the University to identify, date, departmentalize, and track the majority of the chemicals on campus. An inventory of chemicals that are not in the Chematix system will be maintained at the department level and copies of the chemical inventory will be forwarded to the EHSRM Department. Chemical inventory updates, through Chematix or other approved methods, are required annually. Chemical inventory updates should be sent to the EHSRM department no later than December 15, of each year.

Inspection Program

EHSRM Officers will regularly conduct inspections of buildings, laboratories, mechanical rooms, classrooms, offices, and other University areas, as well as monitor renovation and construction projects. The scope and frequency of these inspections varies depending on the regulatory program area involved, applicable environmental requirements, and perceived compliance risk. If any problem identified during an inspection can be rectified by immediate corrective action (e.g., putting lids on containers, correcting labeling, properly storing waste containers, etc.), the Environmental Safety Officer (or designee) conducting the inspection shall request that the problem be corrected immediately. Such a request shall be made to the supervisor in a laboratory or to any other appropriate employee. In addition, if the inspection involves an area for which the inspector is responsible (e.g., SPCC inspections), the inspector may take corrective action him/herself.

A written inspection report will be created to describe the inspection findings, including any problems identified, the apparent cause of such problems, and recommendations for corrective actions. Copies of inspection reports will be distributed to the appropriate department supervisor and retained by the EHSRM Department.

Once informed of a problem, the department director, dean, chair, or supervisor will be responsible for ensuring that the corrective actions are taken promptly and a notice of

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completed corrective actions is given to the EHSRM Department. If a problem cannot be rectified promptly, EHSRM (and the relevant supervisor) will set a timeframe for compliance.

Upon completion of an inspection, the EHSRM inspector will determine whether a re-inspection is required and the date on which such re-inspection will take place. Such information will be included in the inspection report. Examples of environmental inspection checklists can be found in Appendix H (p. 54) to this manual.

Emergency Preparedness and Response

Emergency preparedness and response at SFA is coordinated through the Emergency

Management Committee which includes representatives from various campus departments.

The University Police Department (UPD) is the first responder to emergencies (eg. chemical

spills, fires, explosions, gas releases, severe weather) and coordinates with the Nacogdoches

Fire Department and Nacogdoches Police Department as needed. EHSRM officers are on call 24

hours a day to assist in response to accidental spills, releases, and other campus emergencies.

The Emergency Operations Plan (SFA policy 13.8) provides a framework for preparedness and

response to emergencies on campus. The Emergency Operations Plan is available online at:

http://www.sfasu.edu/policies/emergency-operations-plan.pdf.

EHSRM also maintains spill emergency information on their website at:

http://www.sfasu.edu/safety/446.asp. Topics included on the Spill Emergencies page include:

laboratory emergency procedures, general spills guidance, chemical spills, biological spills, and

radiation spills/leaks procedures. The SFA SPCC Plan includes an Emergency Procedure

Flowchart attached as Appendix I (p. 62). The flowchart provides emergency procedures for the

spill and/or release of hazardous materials.

http://www.sfasu.edu/policies/emergency-operations-plan.pdf

http://www.sfasu.edu/safety/446.asp

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Environmental Planning, Pollution Prevention, and

Sustainability

As a part of the implementation of the EMS, the University is committed to pollution

prevention, conservation of natural resources, and sustainability.

A. Pollution Prevention Program and Sustainability

SFA is committed to promoting pollution prevention and sustainability practices.

1. Recycling. Recycling measures at the University include: student organization recycling programs, as well as recycling and/or reuse of used oil, batteries, light bulbs, scrap metal, and other waste whenever possible.

2. Conservation. Existing water and energy conservation measures are in place, as established by the University’s Energy and Water Audit Program. See Appendix J (p. 63), SFA 2015 Resource Efficiency Plan, for details on the University’s energy and water conservation programs.

3. Release Prevention. A third category of pollution prevention measures implemented by the University include those designed to minimize, to the greatest extent possible, the risk of potential release of any pollutant to the environment. The University has implemented a program of training employees on spill prevention and response involving hazardous chemicals and bulk storage of oil and other petroleum products (SPCC). This program includes provisions for inspecting and maintaining storage containing oil and other petroleum based products of 55 gallons or more, as well as containers of hazardous chemicals in laboratories and work areas campus wide. SFA strictly prohibits the discharge of any hazardous or potentially harmful chemical or substance by pouring down sink or floor drains, storm drains, onto the ground, or into surface water. All hazardous or potentially harmful substances must be disposed of properly through approved methods coordinated by the EHSRM Department.

B. Conservation of Natural Resources (Energy and Water Audits)

SFA has embarked on a mission to reduce energy and water consumption throughout the campus. The University has contracted with Siemens Building Technologies who conducted energy and water audits for the entire campus, and made recommendations for various equipment upgrades and procedure changes that resulted in significant reductions in SFA’s energy and water consumption.

The SFA Physical Plant Department has written a Resource Efficiency Plan (Appendix J, p. 63) based on the Siemens energy and water audits, and recommendations for improvements to reduce consumption. This plan outlines the University’s total energy and water consumption

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history from Fiscal Year 2008 – 2013, and the implementation of a 3 phase energy management and control systems plan. After authorizing a detailed utility assessment report, securing necessary funding, and subsequently completing all approved conservation measures, SFA reduced its Energy Use Index (EUI) from 152.1 MBtu / conditioned square foot of space in 2008, to 118.0 MBtu in 2013. This represents a 22.4% energy use reduction over the five year period.

During 2015, water sub-meters were installed on buildings and irrigation systems throughout the campus to more accurately monitor water consumption. The addition of these water meters will help monitor water use at the buildings and irrigation systems aiding in identifying leaks and areas of excessive water use. Continued fine tuning of the newly implemented systems is expected to further reduce annual energy and water consumption.

See Appendix J (p. 63) for a copy of the entire SFA Resource Efficiency Plan which describes in further detail the University’s energy and water conservation efforts.

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Appendix A:

SFA Environmental Programs

The following list of environmental safety programs and procedures are discussed in more

detail on the EHSRM website, www.sfasu.edu/safety:

Hazardous Communication (HAZCOM)

Laboratory Safety

Hazardous Waste Management

Universal Waste Management

Spill Prevention Control and Countermeasures (SPCC)

Chemical Inventory Program (CHEMATIX)

Radiation Safety

Asbestos Management

Laser Safety

Biological Safety

Pesticide Safety

Spill Emergencies


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Appendix B: TCEQ Letter of Compliance

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Appendix C:

Environmental Requirements Table

Requirement Regulation Applicability Regulatory

Agency/Entity

Clean Air Act – Title V Air Emissions Inventory

40 CFR 70

30 TAC 116.110 30 TAC 116.119

Any new sources of air emissions must be added to the SFA Air Emissions Inventory. Title V Permitting is currently not applicable; SFA emissions are below the threshold limits. New sources of air emissions could put SFA above the threshold limits for certain contaminants requiring an Air Permit issued by the Texas Commission on Environmental Quality (TCEQ). Educational labs are exempt from air permitting regulations in Texas as “de minimus” sources of air emissions.

U.S. Environmental

Protection Agency (EPA)

Texas Commission on Environmental

Quality (TCEQ)

Clean Air Act – New Source

Performance Standards (NSPS)

40 CFR 60.48(c) 40 CFR 60 Subpart IV

New stationary sources of air emissions require an initial notification to the EPA Regional Office as well as specific requirements for recordkeeping. Specific requirements for annual performance tests and record keeping for emergency generators.

EPA

Clean Air Act – State

Implementation Plans (SIP)

40 CFR 52 Subpart SS

30 TAC 116.110

Specific to Texas, this regulation requires SFA to comply with Texas regulations for air contaminant emissions. State air permits are required for certain emission sources. Equipment used strictly for educational purposes is exempt from the permitting requirement.

EPA

TCEQ

Clean Air Act – Protection of Stratospheric

Ozone

40 CFR 82.162

EPA registration of CFC Recovery and Recycling equipment used to recover refrigerant from refrigerators, freezers, A/C units, etc., must be maintained. Any new equipment used for this purpose must also be registered with the EPA.

EPA

Clean Water Act – National Pollutant Discharge

Elimination System (NPDES)

40 CFR 122.41(a) 40 CFR 122.1(b)

40 CFR 122.21(a)

30 TAC 205.4(a) 30 TAC 305.1(b)

Requires SFA to comply with state regulations and obtain any required state permits related to pollutant discharge to surface water. This applies to washing of parking garages, parking lots, and other chemical washing activities on the main campus and at the Agriculture Research Center. Sediment controls are required for construction projects of 1 acre or more.

EPA

TCEQ

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Clean Water Act –

NPDES

40 CFR 122.23 40 CFR 122.41

30 TAC 321.46

A Nutrient Management Plan must be maintained for the storage of animal waste and land application of animal and septic waste at the Agriculture Research Center

EPA

Clean Water Act –

Pretreatment

40 CFR 403.5

30 TAC 315.1

Prohibits the discharge of any pollutants to the local Wastewater Treatment Plant (WWTP) without prior approval from the City of Nacogdoches WWTP.

EPA

Clean Water Act – Spill Prevention

Control and Countermeasures

(SPCC)

40 CFR 112

EPA’s Oil Spill Prevention Program requires SFA to maintain a SPCC plan to prevent a discharge of oil into navigable waters (surface water). This regulation applies to bulk above ground storage of oil and petroleum products of 1,320 gallons or more and requires secondary containment and monthly inspections of storage containers.

EPA

Emergency Planning and Community

Right-to-Know Act (EPCRA)

40 CFR 370

25 TAC 295.182

SFA is required to submit a Tier II report of hazardous chemicals above threshold limits annually to TDSHS, and notify the Local Emergency Planning Committee. This currently applies to hydraulic elevator oil, transformer oil, diesel, and gasoline at various locations on the SFA main campus and Agriculture Research Center.

EPA

TX Department of State Health

Services (TDSHS)

Federal Insecticide,

Fungicide, and Rodenticide Act

(FIFRA)

40 CFR 156.10(a) 40 CFR 171

Pesticides products must meet specific labeling requirements. Employees applying pesticides on SFA property must submit a copy of their pesticide applicators license.

EPA

Federal Insecticide,

Fungicide, and Rodenticide Act

(FIFRA)

40 CFR 170

TX Agriculture Code 5 Subtitle G, Ch. 125

Worker protection standards related to pesticides must be maintained. The regulation requires pesticide safety training for workers using pesticide products to be conducted every 5 years.

EPA

TX Department of Agriculture

Resource Conservation &

Recovery Act (RCRA)–

Hazardous Waste

40 CFR 262.34 &

40 CFR 265.173

30 TAC 335.69

Specific requirements for the proper storage, handling, labeling, and disposal of hazardous waste must be maintained. Hazardous waste containers must be marked with the words “Hazardous Waste”, contents, and accumulation start date. Containers should be kept closed when not in use.

EPA

TCEQ

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RCRA – Hazardous Waste

40 CFR 264.11

30 TAC 335.152

Evaporation of hazardous waste in chemical fume hoods is prohibited. SFA is not licensed to treat hazardous waste.

EPA

TCEQ


40 CFR 261.7 40 CFR 262.11

30 TAC 335.41(f)

30 TAC 335.62

Used aerosol cans must be punctured prior to disposal using the approved aerosol can puncturing machine located at the EHSRM office. Punctured cans may then be placed in the University’s metal recycling bin located at Grounds & Transportation.

EPA

TCEQ


40 CFR 262.11

30 TAC 335.62

Obsolete electronics (e-waste) must be sent to SFA Surplus for re-use or recycling by approved methods. E-waste cannot be discarded in the regular trash. Obsolete and legacy chemicals should be disposed of through the SFA hazardous waste program. Conduct a waste stream determination on all chemical waste streams to determine if the waste is hazardous.

EPA

TCEQ


40 CFR 262, Subpart A

Solid or liquid waste removed from sink traps and collected in maintenance shops and laboratories must be analyzed by user knowledge or analytical testing to determine if it is hazardous. Proper handling, labeling, storage, and disposal of hazardous waste is required. This also applies to all old or obsolete chemicals.

U.S. Environmental

Protection Agency


40 CFR 262 .34

30 TAC 335.69

Emergency Contact Information and Procedures must be posted in areas where chemicals and hazardous waste are generated, stored, used, and accumulated.

EPA

TCEQ


40 CFR 262, Subpart C

SFA currently maintains a Conditionally Exempt Small Quantity Generator (CESQG) status with the Texas Commission on Environmental Quality (TCEQ). The TCEQ must be notified in writing to obtain a “One-Time Shipment” number if the amount of hazardous waste for disposal exceeds 220 lbs. per month or 2.2 lbs. per month of acutely hazardous waste. Refer to the SFA Hazardous Waste Manual

U.S. Environmental

Protection Agency


40 CFR 262.30-32

30 TAC 335.65-67

DOT Hazardous Materials Training is required for all personnel who package or ship hazardous materials including hazardous waste. This training is required every three (3) years.

EPA

TCEQ


40 CFR 265.174

30 TAC 335.112

Hazardous waste inspections are required at least annually. Records of inspections must be kept for at least three (3) years.

EPA

TCEQ

24


40 CFR 262.42 40 CFR 268.7

30 TAC 335.13

30 TAC 335.431

Hazardous waste manifests and land disposal restriction notifications should be signed and returned from the treatment and disposal facility within 45 days of shipment. Hazardous wastes manifests and related documents must be kept onsite for at least three (3) years.

EPA

TCEQ

RCRA – Universal Waste

40 CFR 273.13

30 TAC 335.261 30 TAC 335.262

Specific requirements for the handling, labeling, storage, and disposal of Universal Waste is required. This applies to used light bulbs, batteries, pesticides, and mercury containing equipment. These items must be stored in a closed leak tight container to prevent breakage and leakage. Specific labeling requirements apply. Universal waste must not be kept on-site for more than 1 year. No smoking signs are required in areas where ignitable waste is stored.

EPA

TCEQ

RCRA – Universal Waste

30 TAC 335.26

Fluorescent light bulb crushing using a Bulbeater lamp crusher is subject to industrial and hazardous waste permitting through the TCEQ. The lamp crushers located at PPD and Residence Life Universal Waste areas are currently permitted by the TCEQ.

TCEQ

RCRA – Used Oil

40 CFR 279.22

30 TAC 324.6

Used oil containers, tanks, and associated piping must be clearly labeled with the words “Used Oil” and maintained to prevent leakage and spills.

EPA

TCEQ

Toxic Substances Control Act

(TSCA) - Asbestos 40 CFR 763.122

Maintenance and custodial staff are required to be trained annually in Asbestos Awareness.

EPA


(TSCA) - Asbestos

40 CFR 763.80 40 CFR 763.99

An Asbestos Management Plan must be created and submitted to the EPA Regional Office for any school building used for K-12. OSHA AHERA requirements must be met in regards to training, inspections, and documentation. Any newly constructed buildings used for K-12, must be certified by the architect that the building contains no asbestos materials. This currently applies to the SFA Early Childhood Research Center.

EPA

National Emission

Standards for Hazardous Air

Pollutants (NESHAP)

40 CFR 61 Subpart M

Requires the inspection of building materials for Asbestos prior to demolition or renovation. Also requires a 10 day notification to TX Dept. of State Health Services prior to the removal of any Asbestos.

EPA

25


(TSCA) – Lead Based Paint

40 CFR 745.107 40 CFR 745.113

Disclosure of the presence of any known lead-based paint and/or the hazards of lead-based paint is required for residents in target housing built before 1978. This currently applies to apartments in Mays, North, South, Todd, Hall 10, Hall 14, Griffith, Hall 16, Steen, Kerr, Wisely, and any other homes or apartments rented or leased that were built before 1978. “Zero-bedroom dwellings” such as typical dorm rooms are exempt from this requirement. Records should be kept for at least three (3) years.

EPA


(TSCA) – Pre-manufacture

Notices (PMN)

40 CFR 720.36(c)

Newly manufactured chemicals used for research and development must communicate in writing, the associated health risks. New chemicals shipped to other laboratories must be accompanied by a statement communicating that the chemical is for research and development purposes and the associated health risks of the chemical. This currently applies to chemicals produced by the National Center for Pharmaceutical Crops.

EPA

Clean Water Act –NPDES

40 CFR 122.41

30 TAC 205.4

Follow the provisions of the TCEQ general permit. Sediment controls such as silt fencing is required around construction sites greater than one (1) acre or in cases of excessive dirt work. Prepare and implement a Stormwater Pollution Prevention Plan (SWPP).

EPA

TCEQ

Clean Water Act –NPDES

40 CFR 122.1 40 CFR 122.21

30 TAC 305.1

Hazardous chemicals and wastewaters from outdoor cleaning activities should not be allowed to enter storm drains.

EPA

TCEQ

Clean Water Act – Pretreatment

40 CFR 403.5

30 TAC 315.1

The discharge of chemicals down sink drains is prohibited unless express consent is given by the City of Nacogdoches Wastewater Treatment Plant. Hazardous chemicals and waste are never allowed down sink drains.

EPA

TCEQ

Medical Waste 30 TAC 330.1207-

1219

Specific requirements for the handling, storage, and disposal of medical waste must be met. Records must be kept for a minimum of three (3) years. Treatment of medical waste using Autoclave must be recorded in a log book and is limited to fifty (50) pounds per month.

TCEQ

26

Appendix D:

Environmental Regulatory Agencies

Federal and State agencies that are responsible for enacting and enforcing environmental

regulations that apply to SFA are listed in the table below:

Agency Address Contact Person Contact Info


Quality – Central Office

12100 Park 35 Circle

Austin, TX 78753

Air Permits Division

512-239-1250 Water Quality

Division 512-239-4671

[email protected]


Quality – Region 10 Office

3870 Eastex Fwy. Beaumont, TX

77703

Ronald Hebert 409-898-3838

[email protected]

Environmental Protection Agency Asbestos Program

U.S. EPA, Region 6 1445 Ross Avenue,

Ste. 1200 Dallas, TX 75202

Elvia E. Evering 214-665-7575

[email protected]


Services – Asbestos Program

Env. Health Notifications Group

P.O. Box 143538 Austin, TX 78714

Notifications – 512-834-6747

Licensing – 512-834-6600

Ext. 2174

[email protected]

[email protected]


Services – Radiation Control

Program

Radiation Control Program MC 2835 Texas Department

of State Health Services

P. O. Box 149347 Austin, Texas 78714

Radiation Control 512-834-6670

ext. 2843

[email protected]

Texas Department of Agriculture -

Pesticides

1700 N. Congress Austin, TX 78701

PO Box 12847 Austin, TX 78711

Agriculture Info 800-835-5832

Licensing Division

877-542-2474

[email protected]

City of Nacogdoches – Industrial

Pretreatment

PO Box 635030 Nacogdoches, TX

75963

Charles Bennett 936-564-5046

[email protected]

mailto:[email protected]





27

Appendix E:

Environmental Permits

Regulation Permit Number Permit

Description Expiration

Date Permitting

Agency/Entity

Wastewater Discharge

WQ0013161001 PWCC Municipal

Wastewater Discharge

08/01/2016 TCEQ

Air Emissions 103344 Physical Plant Paint

Booth emissions N/A TCEQ

Permit by Rule 70446

Agricultural Research Facility

animal feeding operations and two waste incinerators

N/A TCEQ

Permit by Rule 73748 Pilot Testing

Facility at SRC N/A TCEQ

Authorization for Bulb Crusher

N/A Issued 8/16/2012 N/A TCEQ

Industrial Wastewater

Discharge Permit

IU-SFA

Permit for discharge of non-

domestic wastewater into

City of Nacogdoches sewer system.

07/31/2017

City of Nacogdoches –

Industrial Pretreatment

Program

Radiation Safety R03844

X-ray producing machines in

Athletics, Geography, and

Kinesiology

11/30/2022 TX Department of State Health

Services

Laser Safety Z00247 Lasers for use in

education and research in Physics

01/31/2019


Services

28

TCEQ Wastewater Discharge Permit – Piney Woods Conservation Center

30

TCEQ Air Permit – Physical Plant Painting Facility

31

TCEQ Air Permit – Agriculture Research Center

32

TCEQ Air Permit – National Center for Pharmaceutical Crops Pilot Testing Facility

35

TCEQ Air Permit – Authorization for Bulb Crusher

36

City of Nacogdoches - Industrial Wastewater Discharge Permit

42

TX Dept. of State Health Services – Registration for Radiation Machines (X-Ray)

44

TX Dept. of State Health Services – Registration for Lasers

46

Appendix F:

Environmental Compliance Calendar

January

Training:

Asbestos Awareness – First full week of the month

Asbestos Inspector/Management Planner Refresher – Annually for select safety personnel

Inspections:

SPCC Inspections – monthly

Hazardous/Universal Waste Storage – monthly

Radiation Documents Review – Quarterly dose reports and performance maintenance Other:

Air Emissions Inventory – review and update as needed every 3 years.

Laser Registration Renewal – Every 5 years, current registration expires on 01/31/2019.

PWCC Wastewater Discharge Permit Renewal – Every 5 years, begin renewal process January 1st, effluent lab testing and required forms. Current permit expires 08/01/2021.

February

Training:

Biological Safety & Shipping Biological Materials – Every 2 years Fall Semester and/or as requested for select personnel.

Inspections:



Laboratory Safety Inspections – Spring semester

Fume Hood Inspections – Fall Semester, included in laboratory safety inspections (certify at least annually)

Other:

Tier II Reporting due – annually before March 1st

47

March

Training:

Universal and Hazardous Waste Management – PPD, Res. Life, Student Center select personnel with a refresher training every 3 years.

Inspections:



April

Training:

Bulb Crusher Training – New hires using a bulb crusher with refresher training every 5 years.

Aerosol Can Management – Fall Semester as needed Inspections:



Radiation (X-ray) Machines Inventory & Inspection – Inspect radiation areas and protective devices (lead aprons) annually. Review records and onsite documentation for completeness.

Radiation Documents Review – Quarterly dose reports and performance maintenance Other:

Environmental Management System (EMS) Review – Every 3 years

Radiation Badges – Distribute new badges to Athletics and Safety. Return used badges for analysis.

May

Training:

Spill Prevention Control and Countermeasure (SPCC) Training – Spring Semester

48

Inspections:


Hazardous/Universal Waste Storage – monthly Other:

Radiation Program Audit – Texas Dept. of State Health Services will notify by mail of the date.

June

Training:

Pesticide Safety Training – Spring Semester, refresher every 5 years. EHSRM obtains copies of individual pesticide applicators license.

Inspections:



Other:

Battery Recycling – Transport used Lead Acid batteries to A-1 Recycling

City of Nacogdoches Waste Water Discharge Permit – Renew every 2 years. Current permit expires 7/31/2017.

July

Inspections:



Safety Shower and Eyewash – test all safety showers and eyewash stations and certify at least annually

Radiation Documents Review – Quarterly dose reports and performance maintenance

49

August

Inspections:



Other:

GASB 49 Pollution Remediation Questionnaire – Complete annually, https://fmx.cpa.state.tx.us/fmx/finrpt/index.php

September

Training:

Laboratory Safety (Beginner) – As requested and upon initial assignment for new lab employees.

Laboratory Safety (Refresher) – Fall Semester every 5 years.

CHEMATIX – New hires who manage chemicals with a refresher every 3 years (site specific).

Inspections:

Spill Prevention Control & Countermeasures (SPCC) Inspections – Monthly

Hazardous/Universal Waste Storage – Monthly

Laboratory Safety Inspections – Fall semester

Fume Hood Inspections – Fall Semester, included in laboratory safety inspections (certify at least annually)

October

Training:

Hazard Communication (General) – New hires using chemicals are trained by their supervisor. Retraining occurs when changes are made to the program and/or products. EHSRM obtains training records from department supervisors.

Autoclave and Compressed Gas Cylinders – Fall Semester

Site Specific Decontamination Procedures – upon request.

Lab Clean-Outs – as requested

50

Inspections:



Radiation Documents Review – Quarterly dose reports and performance maintenance

Other:

Chemical Inventory – all departments with chemicals. Send email notifications to all departments using chemicals requesting an updated inventory of chemicals by December 31.

Controlled Laboratory Glassware – Send email to lab supervisors communicating the requirement to report (within 5 days) significant losses of controlled laboratory glassware.

Radiation (X-ray) Registration Renewal – current registration expires 11/30/2022.

November

Training:

Universal & Hazardous Waste Management (Beginner) – As requested and upon initial assignment for new employees handling hazardous waste.

Universal & Hazardous Waste Management (Refresher) – Fall Semester every 5 years.

Radiation Safety – Select radiation (x-ray) personnel with refresher training every 3 years.

DOT Hazardous Materials – Select safety personnel every 3 years. Current certificate expires 12/8/2017.

Inspections:


Hazardous/Universal Waste Storage – monthly Other:

Chemical Inventory – Send reminder emails to department supervisors using chemicals.

Renew CHEMATIX License with SIVCO – annually

Radiation Equipment Registration Renewal – TX Dept. of State Health Services, due every 2 years

Hazardous Waste Disposal Notifications – contact each department generating hazardous waste to coordinate pickup. Contact Veolia to schedule waste disposal for early January.

51

December

Training:

Respirator Medical, Fit Test – Annually, for all employees required to use a respirator.

Inspections:



Other:

Hazardous Waste Disposal Notifications – Send a reminder email to departments requesting hazardous waste disposal. Send final inventory of hazardous/universal waste to Veolia.

52

Appendix G:

Records Management Policy (2.9)

Original Implementation: February, 1975

Last Revisions: January 28, 2014

The university adheres to state regulations for the management of its records. All university records, regardless of medium (including print or electronic), created or received in connection with the normal course of business are considered state records. Extra copies maintained only for reference are not subject to the university records retention schedule. The retention schedule lists the university’s records series and identifies legal, audit, archival and/or retention requirements.

Statutory confidentiality requirements must be maintained.

Certain inactive records are retained to meet legal and fiscal requirements, future administrative needs, or historical significance.

Unit heads must manage university records according to the following guidelines:

1. University records are the property of the university.

2. University records must not be destroyed without the approval of the unit head in accordance with the retention schedule.

3. The Records Management Division of the Texas State Library and Archives Commission must approve the destruction of any record not listed in the retention schedule. The approval of the State Auditor is required to destroy records of a fiscal or financial nature.

4. Records with archival value listed on the retention schedule must be transferred to the East Texas Research Center. For records determined to have archival value, but not listed as such on the schedule, contact the university archivist.

5. Administrative officers will consult with the general counsel on any question of compliance with the Texas Public Information Act.

6. Each administrative office will designate an individual to consult with the university archivist regarding implementation of the records management program to include the following:

A. Evaluate files at least once a year to ensure that records are retained in accordance with the SFA records retention schedule.

B. Dispose of obsolete records with no archival value according to the retention schedule.

53

C. Obtain permission from the state to dispose of records not listed on the retention schedule. Certain records exempted by the Texas State Library do not require approval for destruction.

D. List all records on the Records Disposition Log before destruction, maintain the log until the end of the fiscal year and forward the log to the university archivist.

Cross Reference: Tex. Gov’t Code §§ 441.180-.205; 13 Tex. Admin. Code Ch. 6

Responsible for Implementation: President

Contact for Revision: SFA Records Administrator; General Counsel

Forms: Records Inventory Worksheet (RMD 103); Records Disposition Log; Request to Dispose of Records not listed in Records Retention Schedule (RMD 102); and Records Retention Schedule (SLR 105C)

Board Committee Assignment: Academic and Student Affairs

54

Appendix H:

Environmental Inspection Checklists

LABORATORY SAFETY INSPECTION CHECKLIST

Stephen F. Austin State University Environmental Health, Safety, & Risk Management

Building: Room: Date:

Inspector: Lab Personnel: Lab Contact:

General Safety and Hygiene Yes No N/A

1 Work areas are clean and free of spilled materials

2 No Food and Drink observed

3 Lab is free from slip, trip or fall hazards

4 Hazard warning signs available and properly used

5 SDS available and employees are trained

6 Lab refrigerators are clean and labeled “No Food or Drink”

7 Mold not observed

8 No penetrations in walls, floor, or ceiling/

9 All ceiling tiles in place

10 Lab is free from inappropriate or permanent use of extension cords

11 Noise below safety levels (85 dBA TWA MAX recommended)

Compressed gas cylinders

12 Gas cylinders properly secured in an upright position

13 Cylinder capped when not in use

14 Fuel gases segregated from oxygen (>20ft)

15 Pressure relieved from valves on cylinders not in use

16 Gas cylinders are at least 20 feet away from all flammable,

combustible or incompatible substances

Fume Hoods

17 Inspection current and status posted

18 Fume Hoods functioning properly

19 Fume hood not used as permanent storage/clutter in fume hood

20 Fume hood sash closed when unattended

55

Training

21 Lab personnel know how to get SDS from EHS, Lab and internet

22 Lab personnel have PPE available

23 Chemical Hygiene Plan is written and readily accessible

Emergency Equipment and Procedures

24 Emergency contact list posted in the lab (near phone/door)

25 Eyewash and Emergency shower available

26 Emergency shower and eyewash are working properly and not blocked

27 Fire extinguisher is available, mounted and clearly marked

28 Exits, aisles, and fire extinguishers clear of obstruction

29 First aid kit readily available and adequately stocked

30 Spill cleanup materials are present.

Chemical Storage & Chemical Inventory & Hazardous Material/Atmosphere

31 Chemical Inventory is complete

32 Incompatible chemicals stored properly

33 Containers are properly used and labeled

34 Flammables are stored in flammables cabinets

35 Are all chemicals stored by hazard class, eg: Flammables, oxidizers

Acids, bases, reactives and toxins?

36 Chemical waste containers closed and properly labeled

37 Hazardous Chemicals are stored below eye level

38 No Bad odors are present in the lab

39 Ventilation where chemicals used is available

40 No breakable chemical containers stored on the floor

41 Bench tops and sink areas clean and tidy

Radiation Safety

42 No radioactive materials or machines in this lab?

TOTAL (SAFE)

TOTAL (UNSAFE)

Lab Safety percentage

56

MONTHLY SPCC PLAN INSPECTION LOG

Stephen F. Austin State University

Environmental Health, Safety, & Risk Management

BULK STORAGE CONTAINERS

Name of Inspector: ____________________________

Signature: _______________________ Date of Inspection: ________________

Tank Location /

Description

Secondary

Containment

Maintained

(complete

dike

draining log

as necessary)

Fill and

Drain

Valves

Securely

Locked

Free of

Leaks or

Spills

Containers

and piping

in Good

Condition

(no

corrosion,

sturdy

supports and

foundations)

Level

Indicator

Functional

Problems

Identified

(enter

work

order as

necessary)

Corrective

Actions

Taken & Date

YES NO YES NO YES NO YES NO YES NO

GROUNDS AND TRANSPORTATION

Spill Kit fully stock and accessible? Yes No

Diesel AST (AST1)

Gasoline AST

(AST2)

Used Oil AST

(AST3)

Transmission Fluid

AST (AST4)

Motor Oil AST

(AST5)

55-gallon Drums

(D1)

WASTE KITCHEN GREASE CONTAINERS


East College

Cafeteria (KG1)

University Center

(KG2)

AGRICULTURE RESEARCH CENTER/POULTRY RESEARCH CENTER


Diesel AST (AST6)

Broiler House

Generator (EG2)

PRC Generator (EG7)

57

MONTHLY SPCC PLAN INSPECTION LOG



BULK STORAGE CONTAINERS



Tank

Location /

Description

Secondary

Containment

Maintained

(complete

dike

draining log

as necessary)

Fill and

Drain Valves

Securely

Locked

Free of

Leaks or

Spills

Containers

and piping in

Good

Condition

(no

corrosion,

sturdy

supports and

foundations)

Level

Indicator

Functional

Problems

Identified

(enter

work

order as

necessary)

Corrective Actions

Taken & Date

YES NO YES NO YES NO YES NO YES NO

EMERGENCY GENERATORS

Boynton

(EG1)

Dewitt

Nursing

(EG3)

Human

Services

(EG4)

Library

(EG5)

Mobile – On

Trailer (SRC)

(EG6)


58

ANNUAL SPCC PLAN INSPECTION LOG



OIL-FILLED OPERATIONAL EQUIPMENT



Tank Location / Description Free of Leaks or Spills

Units maintained in

Good Condition (no

corrosion, sturdy

supports and

foundations)

Problems Identified Corrective Actions

Taken & Date

YES NO YES NO

ELEVATORS Aikman Parking Garage 2 (E1) Aikman Parking Garage 3 (E2)

Austin Building (E3) Boynton Building (E4) Chemistry Building (E5) Baker Pattillo Student Center #1

(E6)

Baker Pattillo Student Center #2

(E7)


(E8)


(E9)


(E10)


(E11)

Early Childhood Research

Center #1 (E12)

Early Childhood Research

Center #2 (E13)

Ferguson Liberal Arts Building

#1 (E14)

Ferguson Liberal Arts Building

#2 (E15)

Forestry Building (E16) Griffith Dormitory - Hall 15 #1

(E17)

Griffith Dormitory - Hall 15 #2

(E18)

Griffith Fine Arts (E19) Homer Brice Stadium Pressbox

#1 (E20)

Homer Brice Stadium Pressbox

59

McGee Business Building #1

(E41)

McKibbon Education Building

#1 (E42)

McKibbon Education Building

#2 (E43)

Miller Science Building #1

(E44)


(E45)


(E46)

North and South Dormitory –

Hall 20 #1 (E47)

North and South Dormitory -

Hall 20 #2 (E48)

Physical Plant (E49)

Power Plant 2 (E50)

#2 (E21)

Homer Brice Stadium

Fieldhouse (E22)

HPE Complex (E23) Human Services Building #1

(E24)

Human Services Building #2

(E25)

Kerr Dormitory - Hall 18 #1

(E26)

Kerr Dormitory - Hall 18 #2

(E27)

Liberal Arts North #1 (E28) Liberal Arts North #2 (E29) Lumberjack Garage #1 (E30)

Lumberjack Garage #2 (E31) Lumberjack Lodge #1 (E32) Lumberjack Lodge #2 (E33) Lumberjack Village Bldg 1 #1

(E34)

Lumberjack Village Bldg 1 #2

(E35)

Lumberjack Village Bldg 2

(E36)

Lumberjack Village Bldg 3

(E37)

Math/ Nursing Building #1 (E38) Math/ Nursing Building #2 (E39) McGee Business Building #2

(E40)

60

Purchasing/ Central Stores

(Warehouse Building) (E51)

Rusk Building (E52) Social Works Building (E53) Steen Library - 1st Floor (E54) Steen Library - 2nd Floor #1

(E55)

Steen Library - 2nd Floor #2

(E56)


(E57)


(E58)

Steen Library - East Side Elev.

Mechanical (E59)

Student Center Garage #1 (E60) Student Center Garage #2 (E61) Student Recreation Center (E62) Wright Music (E63) Wilson Parking Garage #1 (E64) Wilson Parking Garage #2

(E65)

TRANSFORMERS Art Studio (T1) Austin Building (T2) Cafeteria - East (T3)

Coliseum (T4) Concessions - East (T5) Early Childhood Lab (T6) Education Building (T7) Gibbs Hall (Housing Ops) (T8) HPE (T9)

Hall 9 - North (T10) Hall 12 – South (T11) Hall 14 (T12) Hall 15 – Griffith #1 (T13) Hall 15 – Griffith #2 (T14) Hall 15 – Griffith #3 (T15) Hall 16 - #1 (T16)

Hall 16 - #2 (T17) Hall 16 - #3 (T18) Hall 17 - Steen (T19) Hall 18 – Kerr #1 (T20) Hall 18 – Kerr #2 (T21)

61

Hall 18 – Kerr #3 (T22) Hall 18 – Kerr #4 (T23) Hall 19 – Garner #1 (24)

Hall 19 – Garner #2 (T25) Hall 20 #1 (T26) Hall 20 #2 (T27) Health Services Building (T28) Human Sciences - North (T29) Human Sciences - South (T30)

Human Services (T31) Liberal Arts & Ferguson (T32) Library #2 (T33) Lumberjack Lodge (T34) McGee Building (T35) Miller Science Building #1

(T36)

Miller Science Building #2 (T37) Music Building #1 (T38) Music Building #2 (T39) New Raguet - North (T40) Nursing/Math Building (T41)

PPI – North (T42) PPI - South (T43) PPII-A (T44) PPII-B (T45) PPII-C (T46) Rusk Building (T47)

Stadium - East (T48) Stadium – Field House (T49) Stadium – Press Box (T50) Wellness Center (T51) Wisely Hall/UPD (T52)

62

Appendix I: Emergency Procedure Flowchart SPILL AND/OR RELEASE OF HAZARDOUS MATERIALS

CONTACT PRIMARY EMERGENCY COORDINATOR AND/OR SECONDARY COORDINATOR:

Office Phone 24 hour phone

1) Primary Emergency Coordinator – Matt Romig (936) 468-6034 (936) 615-8543

2) Alternate Emergency Coordinator – Jeremy Higgins (936) 468-4532 (936) 715-5358 3) Alternate Emergency Coordinator – Jeff Thompson (936) 468-4442 (936) 930-8867

EMERGENCY COORDINATOR OBTAINS THE FOLLOWING INFORMATION:

1) Nature of Emergency; 2) Location of Emergency;

3) Size and Extent of Emergency;

4) Hazardous Materials involved (if any); and 5) Whether any Personnel are injured.

YES PERSONNEL INJURED?

NO

EMERGENCY COORDINATOR OR ALT. CONTACTS THE FOLLOWING:

AMBULANCE: 911

POISON CONTROL CENTER: 1-800-343-2722

BE PREPARED TO GIVE: NAME, ADDRESS, EXTENT OF INJURIES, EXTENT OF EMERGENCY, POSSIBLE CHEMICALS INVOLVED AND

QUANTITY.

IF NECESSARY, THE EMERGENCY COORDINATOR WILL ACTIVATE INTERNAL FACILITY ALARMS AND/OR

COMMUNICATIONS SYSTEMS TO NOTIFY ALL PERSONNEL OF EVACUATION.

IS THE SPILL AN INCIDENTAL RELEASE THAT CAN BE ABSORBED, NEUTRALIZED, OR OTHERWISE CONTROLLED AT THE TIME OF

RELEASE BY EMPLOYEES IN THE IMMEDIATE RELEASE AREA OR BY MAINTENANCE PERSONNEL UTILIZING EQUIPMENT ON-

HAND WITHOUT JEOPARDIZING THEIR HEALTH OR SAFETY?

YES NO

CONTAIN SPILL, CLEAN-UP SPILLED MATERIAL, STORE PROPERLY

FOR DISPOSAL

EMERGENCY COORDINATOR OR ALTERNATE CONTACTS THE

STATE, AS NECESSARY (SEE SECTION 3.3)

TCEQ: (800) 832-8224; AND

BEAUMONT REGIONAL TCEQ OFFICE (409) 898-3838

EMERGENCY COORDINATOR OR

ALTERNATE CONTACTS:

FIRE DEPARTMENT: 911 TCEQ ERC: (800) 832-8224

BEAUMONT REGIONAL TCEQ OFFICE (409) 898-3838

NACOGDOCHES EM: 911 or (936) 559-2556 CONTRACTORS:

DLS Environmental (903) 234-1415

SET Environmental (877) 447-7455 Mooring Recovery Services (888) 293-9953

(203) 238-6745

HAS SPILL REACHED OR THREATENED NAVIGABLE WATERS?

YES NO

EMERGENCY COORDINATOR OR ALTERNATE CONTACTS THE FOLLOWING:

NATIONAL RESPONSE CENTER (800) 424-8802

TCEQ ERC (800) 832-8224

SPILL CONTAMINATED MATERIAL CLEANED-UP AND STORED PROPERLY FOR DISPOSAL

REPORTING REQUIREMENTS MET (SECTION 3.4 AND 3.5)

EVENT CONCLUDED

63

Appendix J:

2015 Resource Efficiency Plan

2015

Finance & Administration


10/1/2015

Resource Efficiency Plan

64

Report Summary

In January of 2009, SFA embarked on a mission to reduce utility costs by issuing an RFQ for a

performance contract with an energy service contractor. Prior to that time, little had been done on

campus to reduce energy or water consumption and curb associated costs. Building systems were run

indiscriminately—often being left in “hand” position, therefore bypassing automated controls—in order

to minimize impact to business operations. As a result, SFA combined annual utility costs reached nearly

$11.0M in fiscal year 2008, and the energy use index (EUI) peaked at 152.1 MBtu per conditioned square

foot of space.

SFA established an Energy Conservation Committee with a goal of reducing energy consumption by 30%

over a 10-year period. After a lengthy review and evaluation process, SFA selected Siemens Building

Technologies Inc. (Siemens) as its energy service contractor and authorized the preparation of a detailed

utility assessment report. After securing necessary funding, and subsequently completing all approved

conservation measures (phases 1 & 2), SFA reduced annual utility costs to under $7.5M in 2013, while

reducing its EUI to 118.0. Continued fine tuning of building systems and favorable utility rates further

reduced the annual utility spend to $6.56M in fiscal year 2014.

As a result of the success of the initial energy service contract, SFA commissioned another study (phase

3) to identify additional facility improvement measures to reduce the consumption and/or costs of

campus utilities. These improvements are currently 65% complete and are scheduled to be completed

by March, 2016. Guaranteed annual energy savings for electricity and natural gas are 7.6M kWh and

44,500 MMBtu respectively, plus sewer credits associated with irrigation activities, cooling tower

evaporation, and swimming pool water loss.

Most recently, Siemens has prepared a preliminary report for the next round of facility improvement

measures (phase 4). The scope of work and associated costs are currently under review by SFA

Administration.

In addition to saving energy and dramatically reducing costs, SFA has strategically replaced inefficient,

aging equipment that may have otherwise ended up on a long list of capital replacement needs in line

fighting for shrinking funds with other institutional factions.

Energy usage reductions coupled with utility favorable rates are expected to reduce SFA fiscal year 2017

utility spend by more than 50% from the baseline year of 2008, despite increasing conditioned space

gross square footage by approximately 5% (182,000) during that same period.

65

Utility Assessment Reports

Phases 1 & 2 In January of 2009, the Stephen F. Austin State University (SFA) Board of Regents (BOR) authorized the institution to issue a Request for Qualifications for a performance contract with an energy service contractor. The SFA Vice President for Finance and Administration directed the Energy Conservation committee to oversee the selection process. In May of 2009, the SFA BOR selected Siemens Building Technologies (Siemens) from a list of three finalists and authorized a detailed Utility Assessment Report while contract negotiations ensued. Shortly thereafter, Siemens prepared and presented a detailed Utility Assessment Report to SFA. In July of 2009, the SFA BOR authorized SFA Administration to seek project approval from The Higher Education Coordinating Board (THECB), initiate an independent 3rd party review of the proposed project, and pursue financing through the Texas State Energy Conservation Office (SECO). In October of 2009, the SFA BOR approved the project scope of work at a not to exceed amount of $18M. The total project cost was $17.4M with annual savings estimated at $2,209,851 (8.7 year simple payback). Annual CO₂ reduction was estimated at 18.5M pounds. Due to loan limitations and the total cost, the project was split into phases 1 and 2. Two SECO stimulus funding agreements were signed in April and June, 2010 respectively, allowing both phases of the project to commence in July, 2010. In December of 2011, the project reached substantial completion. In January of 2012, the 3rd party final review was completed. In February of 2012, the Measurement and Verification (M & V) / Guarantee period began. In March of 2013, Siemens presented the first year M & V report to SFA. Combined savings between phase 1 & 2 were $2,776,221, including operational costs. Savings exceeded the guaranteed amount by $566,370 (25.6%). In March of 2014, Siemens presented the second year M & V report to SFA. Combined savings between phase 1 & 2 were $2,772,823, including operational costs. Savings exceeded the guaranteed amount by $559,163 (25.3%).

Phase 3 In April of 2014, SFA again contracted with Siemens to perform another utility assessment report to

identify additional facility improvement measures. Subsequently, the scope of work was approved and

funded and work began in January, 2015. Work is currently 65% complete and is scheduled to be 100%

complete by March, 2016

66

Phase 4 A phase 4 utility assessment report was commissioned and subsequently completed in September, 2015

by Siemens. The proposed scope of work and associated costs is currently under review by SFA

Administration.

UAR Documentation The Utility Assessment Reports and Annual Savings Reports for years one and two are on file with the SFA Physical Plant Department.

Project Implementation Schedule

Phases 1 and 2 of identified facility improvement measures were completed in January, 2012. Subsequent phases are currently in progress or under review by SFA Administration. Below is a brief summary to date.

Phase 1 Summary: Scope of Work

Energy Management and Control Systems – Chiller Plant Optimization Energy Management and Control Systems – Airside Optimization Water Management Upgrades (80% of total in phase 1; 20% in phase 2)

Project Cost: $9,817,962 Guaranteed Savings: $1,193,413 Actual Year One Measured Savings: $1,710,201 (143% of guarantee)

Actual Year Two Measured Savings: $1,690,276 (141% of guarantee)


Deferred Maintenance (central plant #1 boiler replacement, outside air handling unit – Music Building)

Water Management and Upgrades (20% of total in phase 2; 80% in phase 1) Lighting Efficiency Retrofits (lamp technology and controls) Power Factor Correction

Project Cost: $7,427,500 Guaranteed Savings: $1,016,438 Actual Year One Measured Savings: $1,066,021 (105% of Guarantee)

Actual Year Two Measured Savings: $1,082,547 (106% of Guarantee)


Building automation/HVAC upgrades in 15 buildings (combined 1,30,315 gross square feet)

67

Deferred maintenance (central plant #2 and auxiliary building boiler replacement), lighting retrofits

Sewer credit sub-metering for irrigation, cooling tower evaporation, and swimming pool water).

Project Cost: $11,345,915 Guaranteed Savings: $1,161,191 (7.6M kWh; 44,500 MMBtu; 39,000 kgal sewer credits). Overall Project Status: 65% Complete; expected completion date is March, 2016.

Phase 4 Summary: Proposed scope is currently under review by SFA Administration; no time line assigned. Scope includes additional building system upgrades (automation & HVAC upgrades), and

campus-wide irrigation system upgrades.

Finance Strategy SFA engaged in a performance contract with Siemens Building Technologies for phases 1 & 2 of the initial energy service contract. SFA secured two separate loans through the Texas LoanSTAR program/American Recovery and Reinvestment Act of 2009 (ARRA) at 2% interest for 10-year terms. Going forward, SFA is likely to continue using performance contracts and will seek out the most desirable funding source to implement energy saving opportunities throughout the campus. Energy savings are a high priority with SFA. All feasible energy conservation measures will be pursued subject to SFA’s overall business strategy and other factors that influence financial decisions at the institution.

Asset Management Inventory The table on the following pages includes the SFA building inventory as reported to the Texas Higher Education Coordinating Board. The physical addresses, ASHRAE (American Society of Heating, Refrigerating, and Air-Conditioning Engineers) facility type, and estimate of full-time employees have been added, while other irrelevant fields have been omitted to meet the requirements of this report.

68

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0

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Bu

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ings

)

73

Energy Usage History

Overview: In fiscal year 2008, utility cost (electric, natural gas, and water/sewer) at SFA peaked approximately $10.9M. During that same period, SFA’s Energy Use Index peaked at 152.1 MBtu / conditioned square foot of space. Since that time, SFA embarked on a mission to reduce utility costs by implementing various facility improvement measures throughout campus, securing favorable rates consistent with delivery objectives, educating its faculty, staff, and students, and improving mechanical maintenance activities. As a direct result of the facility improvement measures, SFA has lowered its Energy Use Index from to 152.1 In fiscal year 2008 to 118.0, which represents a reduction of 22.4% over the five year period. This reduction can further be broken down into electric and natural gas as follows: Electric kWh was reduced from 88,519,720 to 70,549,879 (20.3%), while natural gas MMBtu consumption was reduced from 225,292 to 193,671 (14.0%). The chart below shows the breakdown of electric and natural gas consumption in MMBtu’s from fiscal years 2008 through 2015. While electricity costs have remained virtually constant since 2013, relatively cold winters in 2014 and 2015 resulted in significant increases in the use of natural gas and liquefied propane for heating purposes. A heating degree day chart by year (2008 – 2015) can be found on page 14.

In addition to the consumption reduction for both electrical and natural gas, SFA has benefitted from lower effective utility rates (commodity and distribution charges) from the base year of 2008. Since that time, the average rate per kWh has dropped from $0.08567 to $0.07517, representing a 12.3%

74

reduction. The average cost per MMBtu for natural gas over that same period has dropped from $8.968 to $5.174, representing a 42.3% reduction. The energy and rate reductions have resulted in a reduction of annual utility expenses of $3.5M per year. This represents a reduction of 34.3% in energy costs despite the fact the institution added approximately 182,000 gross square feet (5.0% increase) of conditioned space over the same period. The chart shown below shows the breakdown of annual utility costs (electric, gas, water & sewer) from fiscal years 2008 through 2015.

*Gas costs include natural gas and liquefied propane (LP) used at the Agriculture Center.

FY2016 and Beyond:

FY2016 - Utility costs are projected to drop to approximately $6.2M primarily due to electricity and gas

consumption reductions resulting from energy service contract work currently in progress.

FY2017 – Utility costs are projected to drop to approximately $5.4M primarily due to an electric

commodity rate reduction of 22.7% that goes into effect September, 2016.

75

Historical Heating Degree Days

Energy Usage by Building

Prior to implementing the various facility improvement measures included in the initial energy service contract (ESCO) no building level energy data was available. Electricity was metered at a substation, Natural gas was metered at various demarcation points around the campus, and Central Utility Plant (CUP) output for both hot and chilled water was not available. The phase 1 & 2 ESCO scope included adding utility measuring instrumentation at key buildings; including electric meters at 62 buildings and chilled water meters at buildings fed from CUPs. Currently, there is still no building level metering of natural gas or heating hot water that is supplied by the CUPs. The following pages include building specific data for fiscal year 2013 using the following qualification:

Only buildings with electric sub-metering are broken down; the remaining buildings are grouped together and the total electrical consumption includes all exterior lighting.

CUP electrical usage is allocated to associated buildings based on pro-rata share of metered chilled water ton hours used by each building fed by the CUP.

Natural gas for CUP fed buildings is based on a pro-rated share of square footage of associated buildings. No adjustments have been made for operating hours, building efficiency, building usage, etc.

Natural gas for non-CUP buildings is allocated based on square footage for each building and the balance of consumption. Again, no adjustments have been made for operating hours, building efficiency, etc.

No adjustments are made to CUP fed buildings to account for natural gas consumed at the building level for domestic hot water purposes.

Building square footage has been consolidated and noted where warranted by electric meter placement.

Utility Rates shown include commodity and distribution charges.

76

kWh

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78

Water Conservation:

Overview: Water conservation measures were among the list of improvements implemented at SFA over the past few years. Specifically, they include installation of low flow domestic devices such as toilets, urinals, and aerators. During the four year period from 2008 through 2011, SFA averaged 2,156,683 units (hundreds of gallons per city billing methodology). In 2013, consumption was 1,651,057, which represents a decrease of over 50M gallons per year or a reduction of 25.1% from baseline data despite adding a 17 acre facility with fully landscaped grounds. Water consumption dropped further in Fiscal years 2014 and 2015 to approximately 1,450,000 units, representing a 36% reduction from its peak year. Water and sewer rates are set by the City of Nacogdoches so they represent little opportunity for cost savings. There does exist, however, the opportunity to obtain cooling tower evaporation and irrigation sewer credits. A program to eliminate unnecessary sewer charges paid by SFA is currently underway with the City of Nacogdoches and is expected to begin by January, 2016. Projected annual savings are subject to weather conditions, which dictate the necessity and frequency of irrigating campus grounds. The graph below includes monthly water consumption from fiscal year 2008 through 2013 shown in hundreds of gallons.

79

Gasoline Usage:

Overview: During fiscal year 2015, SFA reported using 135,341 gallons of gasoline at a total cost of $334,554 and an

average cost per gallon of $2.47. Monthly consumption is broken down on the following chart. Note

that SFA was shut down for two weeks around the Christmas / New Year’s holiday season and another

week in March for Spring Break which are apparent on the chart.

The pie chart on the following page shows the breakdown of gasoline costs by SFA department. As

might be expected, the Physical Plant Department is the biggest user of gasoline and is also the largest

department on campus in terms of personnel. The Athletics Department was the second largest user of

gasoline, accounting for road games and recruitment activities. The university police department, which

is driving “rounds” throughout the campus on a 24/7 basis was the third highest user. The Forestry and

Agriculture departments are the highest academic users as might be expected due to the nature of the

college and the proximity of their off-campus facilities.

80

SFA has purchased two battery powered ATV’s for grounds maintenance. These vehicles are out and

about campus each weekday helping the gardeners perform their duties and special services collect

trash from exterior waste receptacles on a regular basis.

SFA will carefully consider the feasibility of alternative forms of transportation as each fleet vehicle is

due for replacement.

81

Long-Range Utility Services Plan

In accordance with 34 TAC §19.16, the following outlines Stephen F. Austin State University’s (SFA) long

range utility services plan to ensure adequate and cost effective energy and water/sewer service for the

foreseeable future.

Electricity

A Brief History:

In 2006, SFA joins the Texas A&M University System aggregation pool; Texas A&M University System

competitively bids service for fiscal year 2007 only. Service awarded to TXU and included

winter/summer and on/off peak rates.

In 2007, Texas A&M University System competitively bid services for fiscal years 2008 - 2011.

Service awarded to TXU and once again included winter/summer and on/off peak periods.

In 2011, Texas A&M University System competitively bid services for fiscal years 2012 – 2013.

Service awarded to Champion Energy Services and included a flat rate (no seasonal or peak

adjustments)

In 2013, Texas A&M University System competitively bid service for fiscal years 2014 - 2017. Service

awarded to Champion Energy Services and included a flat rate.

The aggregation pool of properties includes all SFA properties except the following:

1. Walter C. Todd Agriculture Research Center electric service provided by Deep East Texas

Electric Cooperative.

2. Piney Woods Conservation Center electric service provided by Deep East Texas Electric

Cooperative.

3. Ina Brundrett Conservation Education Building electric service provided by Green Mountain

Energy Services, which provided a $30,000 grant to install a solar array at the facility and

currently buys back the excess energy produced by the system.

Current:

SFA/Texas A&M University System is in the final year of the three-year contract with Champion Energy

Services to provide electricity at a flat rate of $0.05123 / kWh plus pass-through charges through August

of 2016.

Future:

SFA/Texas A&M University system has entered into a retail sales interagency agreement with the Texas

General Land Office, under the Texas State Power Program to provide electricity through Cavallo Energy

Texas LLC.

Key elements of the electricity purchase agreement include:

82

Term of three years beginning September, 2017 and running through August 31, 2020.

Fixed commodity rate of $0.03960 per kWh for the entire term.

Retirement of renewable energy credits equal to 15% of contract quantity.

Elimination of gross receipts tax.

Extension of term clause if mutual agreement reached.

Natural Gas

A Brief History:

Prior to fiscal year 2010, SFA purchased natural gas from CenterPoint Energy Services at the current

market rate.

In September, 2009, SFA entered into a 3-year inter-agency cooperation contract with the Texas

General Land Office for the purchase of natural gas.

Current:

With minute exceptions, SFA is under contract to purchase all natural gas from the Texas General Land

Office.

Future:

SFA has already locked in the following natural gas pricing schedule:

Fixed gas price for September, 2015 through August, 2016 is $4.175/MMBtu

Fixed gas price for September, 2016 through August, 2017 is $3.445/MMBtu

Key elements of the natural gas purchase agreement include:

Term extended through August, 2017.

85% of monthly gas consumption election is fixed price; 15% is index.

Index pricing based on Houston Ship Channel Index plus market demand factor of $0.15 per

MMBtu.

Swing pricing for excess purchases of nominated volumes is Houston Ship Channel plus physical

premium plus $0.18 per MMBtu

Swing pricing for sold volumes are credited at Houston Ship Channel minus Market Demand

Factor of $0.03 per MMBtu.

Transportation costs covered under T-85 tariff and directly passed through to SFA

Contract Maintenance Fee for Texas General Land Office is $0.03 per MMBtu

Water & Sewer

A Brief History

SFA has always relied on the city of Nacogdoches to provide water and sewer service to the main

campus and other properties within the city limits. As a result of extreme drought conditions in Texas,

83

implementation of water austerity program and impending rate increases and or usage fines, SFA

conducted a feasibility study to explore alternative water delivery solutions on the main campus.

Current:

SFA continues to rely on the city of Nacogdoches for nearly all water and sewer needs. Over the past

two years, SFA has implemented the following changes:

1. Installed a water well to irrigate portions of SFA's 68-acre Recreational Trails and Gardens

and is currently exploring the possibility of using that same well to irrigate the 8-acre Ruby

M. Mize Azalea garden located across a TxDot controlled corridor.

2. Installed sub-metering throughout campus to obtain irrigation and cooling tower

evaporation credits from the city of Nacogdoches. At this time, most meters have been

installed and programmed and the credits are expected to commence in the near future.

Future:

In March of 2015, Freese and Nichols, a registered engineering firm, provided SFA with a Water Supply

Evaluation report that assessed future water supply options for the campus. SFA will continue to

explore these and other solutions to address water deliver for both domestic and irrigation purposes.

The Water Supply Evaluation report is available at the SFA Physical Plant Department.

84

Employee Awareness Plan

Employee awareness initiatives on the SFA campus include the following:

1. Maintaining a sustainability website that includes:

Definition of sustainability

Vision Statement

Goals and objectives (with graphs of results)

Campus initiatives – outlines various facility improvement initiatives completed at SFA

Getting Involved – campus and local events

News – i.e. announcing new electric utility vehicles for grounds maintenance

Fun facts

Student Tips (shown below)

The SFA Sustainability website can be viewed at www.sfasu.edu/sustainability.

http://www.sfasu.edu/sustainability

85

2. Maintaining a web-based energy tracking program with a dedicated “Green Screen” in the

Student Center with the drill down capability for a view of real time building electrical

consumption data. The system also has the capability of managing consumption reduction

competitions between facilities.

3. Friendly shutdown reminders during the institution down time encouraging all to turn off

everything possible and avoid using the facilities.

4. Passive reminders reminding everyone to conserve, such as lighting controls throughout the

campus and water aerators at bathroom/kitchen lavatories and resident showers.

5. In January, 2014, SFA officially opened the Ina Brundrett Conservation Education Building in

SFA's Pineywoods Native Plant Center. The 3,100 square foot facility will assist with the

development and presentation of environmental education programs year-round, rain or shine.

Funded entirely through private donations, the building is designed to integrate educational and

outreach programs offered to the more than 17,000 SFA Gardens visitors each year. The facility

includes a XXX solar array system installed on the building's roof currently offsetting

approximately 75% of the building's energy costs. The solar array was acquired through a

$30,000 donation from the Sun Club, a program of Green Mountain Energy, which is the

country's longest-serving renewable energy retailer. The array and its energy-use monitoring

system also will serve to educate students and visitors about solar energy.

6. Annual Earth Day activities held in the main plaza in which various student organizations

participate in order to raise awareness to their specific causes.

86

Measurement & Verification Plan The SFA plan for measurement and verification of savings for each facility improvement measure (FIM) is consistent with the International Performance Measurement and Verification Protocol. Depending on the improvement measure, one of the following four options will be used: Option A – Retrofit Isolation: Key Parameter Measurement Savings are determined by field measurement of the key performance parameter(s) which define the energy use of the FIMs affected system(s) and/or the success of the project. Measurement frequency ranges from short-term to continuous, depending of the expected variations in the measured parameter, and the length of the reporting period. Parameters not selected for field measurement are estimated. Estimates can be based on historical data, manufacturer’s specifications, or engineering judgment. Documentation of the source or justification of the estimated parameter is required. The plausible savings error arising from the estimation rather than measurement is evaluated. Option B – Retrofit Isolation: All Parameter Measurement Savings are determined by field measurement of the energy use of the FIM-affected system. Measurement frequency ranges from short term to continuous, depending on the expected variations in the savings and the length of the reporting period. Option C – Whole Facility Savings are determined by measuring energy use at the whole facility or sub-facility level. Continuous measurements of the entire facility’s energy use are taken throughout the reporting period. Option D – Calibrated Simulation Savings are determined through simulation of the energy use of the whole facility, or of a sub-facility. Simulation routines are demonstrated to adequately model actual energy performance measured in the facility.

87

Institutional Contact Information Designated Official Danny Gallant Vice President for Finance and Administration P.O. Box 6108, SFA Station Nacogdoches, TX 75962-6108 Work: (936) 468-2203 Fax: (936) 468-7027 Email: [email protected] Contact Person Jeff Ghiringhelli, CEFP, C.E.M. Assistant Director, Physical Plant Dept. P.O. Box 13031, SFA Station Nacogdoches, TX 75962-3031 Work: (936) 468-7261 Fax: (936) 468-4446 Email: [email protected]