HOW TO: RAISE YOUR FORM AS AN EP ON MYAIESEC.NET

Table of Contents 1. Register.

2. Sign up.

3. Fill in all the information.

4. Login.

5. Becoming an EP.

6. Create an AIESEC e-mail address.

7. Fill in the missing information (*).

8. Generate an EP form.

9. Your EP form is created. Select your preferences and regions.

10. Where is my EP form?

11. What does an EP form look like?

1. Register

Once you join myaiesec.net, this will be the main image you will see.

As the first step, you have to register on this platform to become an EP, both in

GIP as GCDP program.

Please click in here

2. Sign Up

This will be the screen you will see once you register.

In here, you have to choose the “member” option, and then click on “next”

to continue with the process.

3. Fill in all the information

In this section, you will fill in all your data, make this information as accurate as

possible, part of this section will appear on your form.

Remember to ask your EP Manager if you have any doubts.

3. Fill in all the information

This is what you will see once you complete all of your information.

Once you have this, contact your EP Manager as soon as possible, he/she

will request to approve your account, otherwise you won’t have permission to

login.

4. Login

Once you get your approval from and AIESEC member, you will be able to

login in our platform.

Use the e-mail account and password that you filled in step 3 to login.

5. Becoming an EP

When you login for first time, this is what you will see. On the blue bar

will be only 3 elements, this means you have not taken a program yet.

5. Becoming an EP

What you have to do here is go to “My Experience” section and click on the

program you will take.

Take Global Internship Program, or

Take Global Community Development Program.

6. Create an AIESEC e-mail address

The first step to take an exchange program is to create an AIESEC e-mail

address, which is very easy. The only thing you have to do is type your first and

last name and then click on “Raise Request”.

You e-mail will be register as FistName.LastName@aiesec.net, and you will

be able to check it in G-Mail.

7. Fill in the missing information (*)

Once you raised your e-mail address, the webpage will redirect you to this

screen, in which you have to fill all the information marked with an *.

Click in each section to fill what it asks you.

For example, when you click on the “Personal Information” section, this is the

screen than will appear.

What you have to do here is to click “edit” to fill all the information that the

system asks you.

7. Fill in the missing information (*)

You have to fill all the information marked with a (*). Be sure to not miss any

data. Once you finish, just click “Save” to continue.

7. Fill in the missing information (*)

8. Generate an EP form

When you complete all the sections you can generate your form. This form will

provide you your EP ID, which will help you to promote yourself and find an

internship.

9. Select your preferences and regions

At this moment, your EP ID has been created, but your form is in status

“incomplete”. What you have to do here is to fill in the missing information

and then click on the bottom “Show EP Details”

10. Where is my EP form?

In your next login, your blue bar will be a little different. Now, you have the

option of “AIESEC Programmes”. Put your cursor there and the program you

chose will be in a little label.

In the first option you will see “My Forms”, inside of that link you will find each

form you have. Usually, an EP has just one form.

11. How does an EP form looks like?

In your form you will be

able to see all the

information you filled in

steps 8 and 9.

Here you can find your

EP ID, your status and

what program you took.

When you generate an

EP form, the fist status is

“New”. Which means

you have to contact your

EP Manager, who will

audit your EP form and

make it “Available”.

HOW TO: SEARCHING FOR TNS

Table of Contents 1. Browse Internship on MYAIESEC.net

2. Demand Ranking (TN) on MYAIESEC.net

3. Available Forms Tracker

4. Matching Wikis

5. Matching Manias

6. Country Search Tools

7. TNs from Country Partners

1. Browse Internship on MYAIESEC.net

2. Demand Ranking (TN) on MYAIESEC.net

3. Available Forms Tracker

• Extensive search tool in an Excel format, allows the most

in-depth searches

• Released monthly by AIESEC International

• Can be found by searching for the file “Available Form

Tracker” on myaiesec.net

For information on how to use it, please refer to: HOW TO –

Available Forms Tracker

4. Matching Wikis Matching Wikis will display the available TNs in countries. For

example:

On MYAIESEC.net, search for wikis with keyword “Matching”

5. Matching Manias • Manias: A mania brings exchange participants and TN takers into direct

contact in real time

• In general, manias are held via Skype or online meeting program. EPs

(and/or EP Buddies, VPOGXs) and TN managers (and/or VPICXs) who

are looking for an urgent match attend the session and market what they

can offer to each other

• Some EPs/TNs are matched on the spot, while others exchange contact

details or set up interviews for another time

• Matching manias are a very effective use of your time--attending a mania

makes it possible to match quickly with a TN you like and cuts down on the

“dead time” between initial interest and match

• Many TNs that are offered during these manias are looking for an urgent

match

You can search for wikis with key word “Matching Manias” on myaiesec.net

6. Country Search Tools

• You can also find search tools provided by individual

countries which feature the TNs they have available

• You can find several national tools here: National Search

Tools (OGX & ICX)

• Note: Not all of the tools are up-to-date

7. TNs from Country Partners

There will also be TNs from our country partners advertised

by the AIESEC US OGX MC VP & NST – these TNs will be

promoted through different channels so keep on the look out!

HOW TO: APPLYING FOR TNS

Table of Contents 1. How to Apply

2. Motivation Letter

3. CV

4. Interviews

5. Acceptance Notes

1. How to Apply

VPICXs agree: you should email the TN manager with your application for a TN. Do not click “Apply” on myaiesec.net! Most TN managers prefer to communicate with applicants via email and find the “Apply” feature

needlessly complicated. When you send this email, there are a few things you should keep in mind:

• Make sure to state the company name and the TN ID in the email subject line, as one TN manager may be responsible for several TNs

• You should state your EP ID and the TN ID in all correspondence with the TN manager; this can come in the body of your email

• Consolidate the different parts of your application--your motivation letter, your CV, and your EP form--into one PDF file, and attach it to your email. Make sure all of this information is included. This is more convenient for both the TN manager and the company receiving your application.

• Make sure to read the TN form carefully to see if there are any special application requirements. If you are applying for a GEP TN, such special requirements are very likely!

• Many TNs get dozens of applicants, so it can be a lot of work for TN managers to sort through all the emails--make sure yours stands out. The more clear, concise, and professional you are in your email contact with the TN manager, the better your chances. Please note that not all TN managers will respond to your emails.

1. How to Apply

MATCHING MAIL Example

2. Motivation Letter

• Your motivation letter is a personal communication from you to the company offering the TN. It explains your intent, illuminates your qualifications, and gives some dimension to your application. As such, it is important that you put some effort into making this motivation letter well-suited to the message you are trying to convey.

• A good motivation letter is customised to each particular TN and contains:

• A description of your personal motivation to work for this company in this position. Why are you applying? Why do you believe the position is right for you, and vice versa?

• A summary of your background and qualifications. Break up your relevant skills and experiences into paragraphs tailored to the requirements listed for the position.

• You should note that a generic motivation letter that has not been adjusted to the requirements of a particular TN sends a very negative message to the selection committee. An individual who sends such a letter gives the impression of being hurried and noncommittal, and seems to be applying for many positions at once without real interest in any of them.

• You can find many guides to writing motivation letters just by searching the internet. Below, you will find some links that may be of help to you. If you are really struggling with this part of your application, be sure to ask your local committee for help.

• http://www.kent.ac.uk/careers/cv/coveringletters.htm

• http://www.jobsite.co.uk/insider/how-to-write-a-cover-letter/

3. CV • Like your motivation letter, your CV will be most well-received when it is tailored to each TN you pursue. It

must also be well-formatted. Naturally, the content is very important, but making your CV easy to read and aesthetically pleasing is worth the extra effort on your part.

• A good CV includes the following:

• Up-to-date contact information (your email address and telephone number). Give an email address you will check often, but make sure that the address is something you feel comfortable giving to a potential employer. If your email address is “fluffybunnichick1993@happysmilesmail.net”, you may want to rethink things.

• Your career aspiration and objectives.

• Your academic background. Be clear about your student status, and include your graduation date (expected or achieved). You may also add courses relevant to the job requirements.

• Professional experience. Again, make sure that the relevance of each item you list is clear. You should give a few bullet points about pertinent achievements in each role.

• If applicable, your IT and language skills, as well as any other related skills you may have that have not been brought to light elsewhere in your application.

• You can find many guides to writing CVs by searching online. You may also wish to consult career support services at your university for more information. Below, you will find some links that may be of help.

• http://www.kent.ac.uk/careers/cv/cvexamples.htm

• http://www.direct.gov.uk/en/Employment/Jobseekers/Helpapplyingforajob/DG_173655

4. Interviews

• In many cases, after reviewing your application the TN will ask to arrange an interview with you. This will generally be conducted via Skype--remember that Skype does have a video feature! Your interviewer may or may not have video on or request yours to be turned on, but you should dress to impress just in case. Treat this like any other job interview, and be prepared to answer any questions that are likely to come up. When you are scheduling your interview, remember to factor in the time difference between you and your destination!

• At the following URL, you can find some basic information on interview skills, as well as several pages on specific aspects of the interviewing process: http://www.kent.ac.uk/careers/intervw.htm

• Prominent consulting firm McKinsey&Company discusses two types of interviews it uses on its website. This information may be of use for EPs applying to more professionally-oriented TNs: http://www.mckinsey.com/Careers/Apply/Interview_tips

• Job seekers’ website WorkTree offers the following review of common interview mistakes and what to do about them: http://www.worktree.com/tb/in_mistakes.cfm

• When both parties are satisfied, a match can take place.

4. Interviews – Frequently Asked Questions

GCDP: Hi, how are you? This is what we are going to do: I have prepared a set of questions I’d like to ask you. There are no wrong answers, this is just to talk a little and see who you are. 1. Tell me about yourself: University,

interests, AIESEC experience, ambitions and future plans

2. Describe yourself: Strengths and weaknesses

3. How much do you already know about our project, what are your expectations towards this traineeship?

4. Have you worked with children before? 5. Do you have any ideas yet about what to

bring for the classroom sessions, what you’d like to do with the children etc.?

6. Do YOU have any questions?

GIP: 1. Are you really able to come to our country

in such period of time and work for exact time and you have ... (questions about requirements)?

2. So tell us what you know about our company.

3. Can you summarize your upcoming JD and what is expected from you?

4. What is your experience in this field of work? Have you ever done similar job? What were your results?

5. (case study) So now imagine, you are at the meeting and there’s a manager from another company. How will you lead the meeting and what will happen afterwards?

6. Tell us, why you think we should pick you?

5. Acceptance Notes • An AN, or Acceptance Note, acts as a contract between you and the company offering you the position. Once

the TN has accepted you, you will need to send an AN to formally accept the placement. The country you are matching with may send you a template to fill in, or they may ask you to send them a completed AN. If they ask you to send one, as your EP manager for the AN template.

• When completing your AN, conditions of the internship should be set out (your EP ID and the TN ID should also be included here) and any special arrangements you’ve made--e.g. higher salary, longer/shorter duration--should be mentioned.

• Once you have sent your AN, you are committed to complete the TN and you will not match with a different internship for the next 10 days! (If you don’t receive a response within 10 days, you are free to apply to other internships.)

• Once the company has received your acceptance note, they will send one back to you. When you have received this acceptance note, the match is official. You may only withdraw without consequence in the case of unsafe political conditions arising in the host city/country, or personal or family emergencies precluding you from participation.

• When this document exchange has taken place, you can “accept” the TN on myaiesec.net. Now you are matched!

IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT YOUR EP MANAGER,

HE/SHE WILL SUPPORT YOU IN THE WHOLE PROCESS.