EPM Solution: Executive Overview and Discussion 1 with the Microsoft EPM Solution and Saving Money Improving Business Outcomes EPM Solution: Executive Overview and Discussion company Presenter Date 2 Improving Business Outcomes with the Microsoft EPM Solution and Saving Money OPTION Insert logo EPM Solution: Executive Overview and Discussion Agenda Business Challenges Why PPM? Business Needs Why Microsoft EPM Solution Who it Helps Conclusion Q&A Discussion EPM Solution: Executive Overview and Discussion Business Challenges 4 Making money Saving money Improving efficiency Bringing products to market faster Supporting compliance Maximizing return on portfolio investment Staying on track, on budget, in scope What's important to you? EPM Solution: Executive Overview and Discussion Microsoft Project Delivers Cost savings Improved business outcome Maximized returns on portfolio investment Integrated infrastructure Familiar and easy-to-use tools 5 EPM Solution: Executive Overview and Discussion And That Helps 6 Exec Stakeholders Project portfolio management, reporting Team Members Use familiar tools to collaborate and report status Project Managers Intuitive project management Resource Managers Skills-based resource management IT Open, secure systems EPM Solution: Executive Overview and Discussion Known Benefits of PPM 7 Improving Business Outcomes Align work with strategic objectives Prioritize work by financial return Mitigate risks and measure results "A comprehensive PPM tool investment is likely to provide an ROI of more than 250%" Reduce costs, increase efficiencies and prepare for growth Reduce Costs Gain visibility and control over projects Manage projects and resources effectively Reduce redundancies and non-performing projects EPM Solution: Executive Overview and Discussion Project Portfolio Management Matters! 8 94% reported implementing project management added significant value to their organizations. ROI improved by 25% Productivity improved by 15% Time to Market improved by 15% Project/Process Performance improved by 20% Center for Business Practices Remember IT averages only about 5% of the total cost in a business. Shrinking IT costs by 50% will generate fewer savings than cutting business operation costs by 3%. MIT Sloan Firms pursuing their defined business strategies with above-average IT governance processes had more than 20% greater profits than those with poor governance. Massachusetts Institute of Technology (MIT) Companies doing portfolio management report saving 2 percent to 5 percent annually in their IT budgets. AMR Research Each year roughly $55 billion wasted on failed projects in U.S. alone. The Standish Group EPM Solution: Executive Overview and Discussion 9 Case Studies EPM Solution: Executive Overview and Discussion Bank Cuts Project Management Time by 25 Percent 10 Business Needs Clearer visibility into projects Ability to coordinate department Better project management Business Benefits Cuts project management time Increases project accuracy Simplifies auditing Facilitates better allocation of resources Reduces review times It used to take us a month to gather all of the information for our reportsNow with Office Project Server 2007, it takes a week. Yorlenny Hidalgo Morales, Project Manager, BNCR EPM Solution: Executive Overview and Discussion University Improves Resource Management and BI Capabilities 11 Business Needs Expand project management practices Better prioritize projects Improve resource management Business Benefits Prioritization based on business results Dashboards for BI Ability to service increased demand Tools for effective resource management You can see where a person is over allocated, go to the project manager, and say, Can you free this person up for me? Thats huge for us. Dan Smith, Senior Director of IT Services, Marquette University EPM Solution: Executive Overview and Discussion Microsoft Project Development Group Uses Its Own Product to Manage Development 12 Business Needs The Microsoft Project Development Group wanted to manage a complex development effort for its new product Needed a rich, flexible, and user- friendly project management solution Business Benefits Increased end-user participation Smart decisions based on timely data Transparency and accountability in planning Using Project 2010 to build Project 2010 has been a powerful experience for me and my team. It has helped us push the limits of our own product, refine its features, and improve its quality. Ludovic Hauduc, General Manager, Microsoft Project Development Group EPM Solution: Executive Overview and Discussion What Is Project Portfolio Management ? 13 The continuous process of identifying, selecting and managing a portfolio of projects in alignment with key performance metrics and strategic business objectives. EPM Solution: Executive Overview and Discussion Savings & Efficiency: Do More With Less 14 Demand Mgmt Portfolio Prioritization Portfolio Optimization Advanced Analytics Capacity Planning Portfolio Selection: Make Informed Decisions If asked to cut budgets by 15% would you use a scalpel or a hatchet? Successful portfolio selection requires a handshake between Value Optimization and Resource Utilization EPM Solution: Executive Overview and Discussion Microsoft Project Evolution 15 From desktop scheduling to project and portfolio management 2010 EPM Solution: Executive Overview and Discussion Why Microsoft Project Outstanding ALM and IT PPM capability Integration with outside applications Certified integration with SAP ERP Usability Microsoft Project is the leading scheduler Familiarity with Office Suite Price/ Total Cost of Ownership Licensing, Maintenance, Services EPM focuses on necessary functionality Strength of EPM ecosystem Partner expertise and network Training, Online Resources, Blogs Robust technology platform Easier customization Leverage existing technology investments SharePoint platform Unified project and portfolio management built on SharePoint The Business Collaboration Platform for the Enterprise and the Web. EPM Solution: Executive Overview and Discussion Business Needs 17 Gain visibility into projects and operational activities Objectively prioritize, optimize, and select project portfolios that best align with business strategy and maximize business value Proactively and reactively manage resources Control and measure project and portfolio financial performance Improve communication, information sharing, collaboration Identify, mitigate, and communicate issues and risks Invest in scalable, connectible, and extensible platforms Conclusion EPM Solution: Executive Overview and Discussion Business Need: 18 Gain visibility into projects and operational activities EPM Solution Build governance workflows Standardize and streamline data collection Capture all requests in a central repository Standardize the collection of performance metrics Business Needs EPM Solution: Executive Overview and Discussion 19 What this means to your business Effectively communicate and realize business strategy Subject varying initiatives and work to the right level of controls Easily identify and eliminate duplicate or overlapping initiatives Improve cycle times Ensure the availability of up-to-date and accurate information Gain visibility into projects and operational activities Business Need: Build governance workflows Standardize and streamline data collection Capture all requests in a central repository Standardize the collection of performance metrics Business Needs EPM Solution: Executive Overview and Discussion 20 EPM Solution Score and assess competing requests from multiple dimensions Run what-if analysis optimization scenarios Compare and contrast portfolios Objectively prioritize, optimize, and select project portfolios that best align with business strategy and maximize business value Business Need: Business Needs EPM Solution: Executive Overview and Discussion 21 What this means to your business Simplify project initiation and business case development Select project portfolios that best align with strategic priorities Objectively prioritize, optimize, and select project portfolios that best align with business strategy and maximize business value Business Need: Score and assess competing requests from multiple dimensions Run what-if analysis optimization scenarios Compare and contrast portfolios Business Needs EPM Solution: Executive Overview and Discussion 22 EPM Solution Central enterprise resource pool Visual managing of resource assignments Proactively and reactively manage resources Business Need: Business Needs EPM Solution: Executive Overview and Discussion 23 What this means to your business Maximize resource utilization Find the right people for projects Gain visibility and control Proactively and reactively manage resources Business Need: Central enterprise resource pool Visual managing of resource assignments Business Needs EPM Solution: Executive Overview and Discussion 24 Control and measure project and portfolio financial performance EPM Solution Standardize the collection of cost and benefit data Effectively track project financials Manage change throughout the project life cycle Integrate with financial LoB applications Business Need: Business Needs EPM Solution: Executive Overview and Discussion 25 What this means to your business Better understand and communicate a projects financial value Drive transparency in project financial performance Control and measure project and portfolio financial performance Business Need: Business Needs Standardize the collection of cost and benefit data Effectively track project financials Manage change throughout the project life cycle Integrate with financial LoB applications EPM Solution: Executive Overview and Discussion 26 Improve communication, information sharing, collaboration EPM Solution SharePoint Server 2010 Enterprise Content Management and Search Social Computing and Communication Best-practice templates Business Need: Business Needs EPM Solution: Executive Overview and Discussion 27 What this means to your business Provide a central location for team collaboration Effectively manage a variety of content Simplify and enhance team communication Improve communication, information sharing, collaboration Business Need: Business Needs SharePoint Server 2010 Enterprise Content Management and Search Social Computing and Communication Best-practice templates EPM Solution: Executive Overview and Discussion 28 Identify, mitigate, and communicate issues and risks EPM Solution Capture risk score/weight for competing projects Standardize project risk collection and management Standardize issues collection Business Need: Business Needs EPM Solution: Executive Overview and Discussion 29 What this means to your business Define a standard way to assess risk for new initiatives Establish proper issue resolution and escalation Helps organizations identify, manage, track, and resolve issues Identify, mitigate, and communicate issues and risks Business Need: Business Needs Capture risk score/weight for competing projects Standardize project risk collection and management Standardize issues collection EPM Solution: Executive Overview and Discussion 30 Invest in scalable, connectible, and extensible platforms EPM Solution A connected work management platform An extensible and programmable platform Familiar user interface Business Need: Business Needs EPM Solution: Executive Overview and Discussion 31 What this means to your business Simplified administration and flexibility Enterprise scalability and performance Reduced training requirement, driving adoption and satisfaction Invest in scalable, connectible, and extensible platforms Business Need: Business Needs A connected work management platform An extensible and programmable platform Familiar user interface EPM Solution: Executive Overview and Discussion Implementation Path 32 What EPM Solution: Executive Overview and Discussion Conclusion 33 Microsoft Project 2010 offers flexibility, choice, and cost savings by providing tailored work management solutions for individuals, teams, and the enterprise. EPM Solution: Executive Overview and Discussion Microsoft EPM Solution 34 EPM Solution: Executive Overview and Discussion 35